Robert S. McKinnell
Ciy Clerk
Kevin A. Larson
City Treasurer
Rosanna Ramirez
Acting City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
December 17, 2024
Council Chambers
401 E Chapman Ave.
Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org
Mission Statement
MAYOR JEREMY B. YAMAGUCHI
District 3
KEVIN KIRWIN
Mayor Pro Tem
District 2
RHONDA SHADER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
CHAD P. WANKE
Councilmember
District 4
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.
Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the"Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.
1 PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA - CLOSED SESSION December 17, 2024
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
CLOSED SESSION PROCEEDINGS:
Pursuant to Government Code Section 54957
PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator
Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation (1 case)
Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 207-209 W. Crowther Avenue
Agency Negotiator: Rosanna Ramirez, Acting City Administrator Negotiating Parties: USA Properties
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m.
Regular Meeting.
2 REGULAR MEETING AGENDA
December 17, 2024
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Shader
Councilmember/Board Member Smith
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Kirwin
Mayor/Board Chair Yamaguchi
INVOCATION: Kenneth Milhander
PLEDGE OF ALLEGIANCE:
PRESENTATIONS:
Presentation of Plaque honoring Police Lieutenant Scott Millsap for 31 years of service to the City of Placentia
Presenter: Mayor Yamaguchi and City Council
Recipient: Police Lieutenant Scott Millsap
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL MEMBER COMMENTS:
1. CONSENT CALENDAR (1.a. through 1.e):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action:
Approve.
3 1.b Minutes City Council/Successor/ICDA/PPFA Regular Meeting of:
• September 3, 2024.
Recommended Action: It is recommended that the City Council:
Approve.
1.c City Fiscal Year 2024-25 Registers for December 17, 2024 Check Register
Fiscal Impact: $ 1,321,065.44
Electronic Disbursement Register
Fiscal Impact: $ 1,451,285.56
Recommended Action: It is recommended that the City Council:
1. Receive and file.
1.d Approval of the Design Concept Plan for Playground Renovations at McFadden Park and Approval of Public Works Agreement with PlayCore D.B.A. Gametime for the purchase and Installation of the Playground Equipment, CIP Projects No. 7210 and 7504
Fiscal Impact:
Expense: $510,000.00 Total Cost
$497,999.05 Contract Amount
$ 12,000.95 Contract Contingency Amount
Available Budget:
$510,000.00 FY 2024-25 CIP Budget
$500,000.00 County of Orange SLFRF Funding
$ 10,000.00 Park & Rec Impact Fee (637504-6760)
Recommended Action: It is recommended that the City Council:
1. Provide Staff with input to incorporate into the design plan for the renovation of the McFadden Park Playground Renovation Project; and
2. Approve the design concept plan for the McFadden Park Playground Renovation Project; and
3. Approve the purchase of the McFadden Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and 7504; and
4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the McFadden Park playground equipment renovation project in the amount of $497,999.05; and
5. Authorize the City Administrator to approve contract change orders up to a total of $12,000.95 or a not -to -exceed total contract amount of $510,000; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
4 1.e Resolution Appointing an Interim City Administrator and Approving the Retired Annuitant Employment Agreement with the City
Fiscal Impact:
The City Administrator is a regularly allocated position within the City's budget. The costs associated with an Interim City Administrator can be covered in the current year's FY 2024-25 budget.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2024-86, approving the appointment of an Interim City Administrator; and
2. Approve the Retired Annuitant Employment Agreement.
2. PUBLIC HEARINGS: None
RECOGNITIONS:
Recognition of 2024 Mayor Jeremy Yamaguchi and Outgoing Councilmember Rhonda Shader
a. Office of U.S. Congresswoman Michelle Steel, California's 45th District Presenter: Zechariah Jauregui, District Representative
b. Office of State Assemblyman Phillip Chen, 55th District Presenter: Newton Viengkhou, Field Representative
c. Office of Orange County Supervisor Doug Chaffee, Orange County 4th District Presenters: Emma Fisher, Policy Advisor and Communications Director and Al Jabber, Chief of Staff
d. City of Placentia
Presenters: Mayor Pro Tem Kirwin and City Council Members e. Comments from Outgoing Mayor Jeremy Yamaguchi
f. Comments from Outgoing Councilmember Rhonda Shader
3. REGULAR AGENDA:
3.a Certification of the Canvass of the November 5, 2024 General Municipal Election Results
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Receive and file the Certificate of Registrar of Voters to Result of the Canvass of the General Election Returns; and
5 2. Adopt Resolution No. R-2024-87, a Resolution of the City Council of the City of Placentia, California, reciting the fact of the General Municipal Election held on Tuesday, November 5, 2024 declaring the result and such other matters as provided by law.
OATHS OF OFFICE ADMINISTERED AND PRESENTATION OF CERTIFICATES OF
ELECTION
REORGANIZATION OF THE CITY COUNCIL
COMMENTS FROM ELECTED OFFICIALS
CITY COUNCIL MEMBERS REQUESTS:
Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, January 14, 2025 at 5:30 p.m.
TENTATIVE AGENDA FORECAST:
• Professional Services Agreement for On -Call Traffic Engineering • Award Contract for FY 24/25 Concrete Repair Project
• Award of Contracts for Homeless Encampment Cleanup
• Approval to Replace Existing Door Access Control System at City Hall, Police and Fire Departments
• Adoption of Yorba Linda -Placentia Joint Active Transportation Plan • Approval of Final Parcel Map No. 2022-124
• Approval of Final Parcel Map No. 2022-127
• Resolution Approving Execution of State and Federal Agreements for Transportation Projects between Caltrans and City of Placentia
• Review and Adopt Proposed Updates to Committee Commission and Advisory Board Manual
• Annual City Council Appointments to various Agencies, Associations and City Subcommittees
CERTIFICATION OF POSTING
1, Carole M. Wayman, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the December 17, 2024, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the PIacentia Public Financing Authority was posted on December 12, 2024.
Carole M. Wayman, D puty City Clerk
6