Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Jennifer Lampman
City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
January 14, 2025
Council Chambers
401 E Chapman Ave.
Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org
KEVIN KIRWIN
Mayor
District 2
CHAD P. WANKE
Mayor Pro Tem
District 4
THOMAS HUMMER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
JEREMY B. YAMAGUCHI
Councilmember
District 3
Mission Statement
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.
Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.
1 PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA - CLOSED SESSION January 14, 2025
6:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
CLOSED SESSION PROCEEDINGS:
Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 207-209 W. Crowther Avenue
Agency Negotiator: Thomas Hatch, Interim City Administrator Negotiating Parties: USA Properties
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m.
Regular Meeting.
2 1.CONSENT CALENDAR (1.a. to 1.j.):
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions
REGULAR MEETING AGENDA
January 14, 2025
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE:
PRESENTATIONS: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL MEMBER COMMENTS:
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
Fiscal Impact: None
Recommended Action : It is recommended that the City Council:
Approve.
3 1.b Minutes
City Council/Successor/ICDA/PPFA Regular Meeting of:
September 17, 2024
1.c City Fiscal Year 2024-25 Registers for January 14, 2024 Check Register
Fiscal Impact: $ 1,974,686.13
Electronic Disbursement Register
Fiscal Impact: $ 2,901,688.23
1.d Approval of Final Parcel Map No. 2022-127 Pertaining to the Subdivision of an +/-
0.40 Acre Lot into Two Parcels, at 1421 Cisneros Lane within SP-7 (Specific Plan 7)
1.e Approval of Final Parcel Map No. 2022-124 Pertaining to the Subdivision of an +/-
0.41 Acre Lot into Two Parcels, at 502 N. Gerhold Lane within SP-7 (Specific Plan 7)
1.f Program Supplement Agreement for Atwood Multipurpose Trail Project and Resolution Authorizing City Administrator to Execute State and Federal Agreements for Transportation Projects Between Caltrans and City of Placentia
Recommended Action: It is recommended that the City Council:
Approve.
Recommended Action: It is recommended that the City Council:
Receive and file.
Fiscal Impact:
Approximately $15,764 of Total Development Impact Fee Revenue Prior to Construction of two (2) New Single-Family Residences
Recommended Action : It is recommended that the City Council:
1. Approve Final Parcel Map No. 2022-127, subject to final review and approval by the County Surveyor; and
2. Authorize the City Clerk to sign Final Parcel Map No. 2022-127.
Fiscal Impact:
Approximately $15,764 of Total Development Impact Fee Revenue Prior to Construction of two (2) New Single-Family Residences
Recommended Action : It is recommended that the City Council:
1. Approve Final Parcel Map No. 2022-124, subject to final review and approval by the County Surveyor; and
2. Authorize the City Clerk to sign Final Parcel Map No. 2022-124.
Fiscal Impact:
There is no direct fiscal impact associated with this recommended action.
4 1.g Award of Contract to CJ Concrete Construction, Inc. for FY 2024-25 Concrete Repair Project, City Project No. 1502
1.h Review and Adopt Proposed Updates to the Committee, Commission and Advisory Board Manual for Calendar Year 2025
1.i Professional Services Agreements for On-Call Traffic Engineering Services Recommended Action : It is recommended that the City Council:
1. Approve Program Supplement Agreement No. F015 Rev. 01 with the California Department of Transportation; and
2. Approve Resolution R-2025-02, a Resolution of the City Council of the City of Placentia, California authorizing the City Administrator or his/her designee to execute Program Supplement Agreement No. F015 and all state and federal agreements for transportation grant funded projects with the California Department of Transportation; and
3. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
Fiscal Impact:
Expense: $ 110,246.40 Total Construction Contract Amount $ 91,872.00 Construction Contract Amount
$ 18,374.40 Construction Contingency Amount
Available Budget: $ 140,780.00 Fiscal Year 2024-25 CIP Budget (791502-6740)
Recommended Action: It is recommended the City Council:
1. Award a Public Works Agreement to CJ Concrete Construction, Inc., for the FY 2024-25 Concrete Repair Project, City Project No. 1502, in the amount of $91,872; and
2. Reject all other bids received and authorize the return of the bid bonds; and
3. Authorize the Interim City Administrator to approve contract change orders up to 20% or $18,374.40 for a total construction contract not-to-exceed amount of $110,246.40; and
4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Fiscal Impact:
There is no financial impact associated with this item.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2025-01, “A Resolution of the City Council of the City of Placentia Adopting the Updated Committee, Commission and Advisory Board Manual for Calendar Year 2025 and Eliminating Various Disbanded Advisory Boards.”
Fiscal Impact:
Expense: $ 50,000 Contract Not-To-Exceed Amount for Each On-Call Contract $ 250,000 Cumulative Contract Not-To-Exceed Amount for a Total of Five (5) On-Call Contracts
5 1.j Award Contract for On-Call Homeless Encampment Abatement and General Clean- up Services
2.PUBLIC HEARING: None
Budget: $ 10,000 FY 2024-25 Operating Budget (103590-6015) $ 10,000 FY 2024-25 CIP Budget (652501-6741)
$ 20,000 FY 2024-25 Budget for On-Call Traffic Management Center Support Services
Recommended Action : It is recommended that City Council:
1. Approve a Professional Services Agreement with ADVANTEC Engineers, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and
2. Approve a Professional Services Agreement with AGA, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and
3. Approve a Professional Services Agreement with Kimley-Horn & Associates, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to- exceed $50,000; and
4. Approve a Professional Services Agreement with Iteris, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and
5. Approve a Professional Services Agreement with AET, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and
6. Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not-to-exceed amount, or $5,000; and
7. Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in a form approved by the City Attorney.
Fiscal Impact:
Expense: $100,000 (109594-6099)
Recommended Action: It is recommended that the City Council:
1. Approve Agreements with American Integrated Services and Ocean Blue Environmental Services; and
2. Approve Expenditures and an Appropriation in the amount of $100,000 annually for these services; and
3. Authorize the Interim City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney. 6 3.REGULAR AGENDA:
3.a Yorba Linda-Placentia Joint Active Transportation Plan Adoption
3.b Annual City Council Appointments to Various Intergovernmental Agencies, Associations, and City Subcommittees
Fiscal Impact:
The adoption of the resolution has no fiscal impact. The adoption of the Plan will assist the City in remaining competitive for future grant opportunities.
Recommended Action: It is recommended that the City Council:
Approve Resolution R-2025-03, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Yorba Linda and Placentia Joint Active Transportation Plan
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Review the attached list of current appointments to the various intergovernmental agencies, associations, and City subcommittees and make appointments as desired; and
2. Direct Staff to notify the various intergovernmental agencies, associations and City subcommittees of the City Council appointments.
CITY COUNCIL MEMBERS REQUESTS:
Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, January 28, 2025 at 5:30 p.m.
TENTATIVE AGENDA FORECAST:
Approval to Replace Existing Door Access Control System at City Facilities
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the January 14, 2025, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on January 9, 2025.
______________________________________________________
Carole M. Wayman, Deputy City Clerk
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