Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 1 of 7
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
JANUARY 14, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 6:00 PM
CALL TO ORDER: Mayor Kirwin called the meeting to order at 6:00 p.m.
ROLL CALL:
PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Wanke, Kirwin Yamaguchi
ORAL COMMUNICATIONS:
City Clerk McKinnell stated the City Clerk’s Office received no public comment for the Closed Session.
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the Closed Session matter and cases.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property:
Agency Negotiator:
Negotiating Party:
Under Negotiations:
207-209 W. Crowther Avenue
Thomas Hatch, Interim City Administrator
USA Properties
Price and Terms of Payment
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M
CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:05 p.m.
ROLL CALL:
PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman
INVOCATION: Chaplain Ken Milhander
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PLEDGE OF ALLEGIANCE: Mayor Kirwin
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session item.
There was no reportable action.
PRESENTATIONS:
Mayor Kirwin introduced Thomas Hatch as the Interim City Administrator, highlighting his 36 years of extensive experience in local government and the positive expectations for his leadership.
CITY ADMINISTRATOR REPORT:
Interim City Administrator Hatch thanked the City Council, Staff, and community for the warm welcome during his first week. He acknowledged the City’s focus on accelerating street improvements and introduced Director of Public Works Chris Tanio, who presented the FY 2023–24 Street Rehabilitation Project.
Interim City Administrator Hatch proposed February 18, 2025, for the mid-year budget review, including an early discussion of the Capital Improvement Program. He recognized outgoing Deputy City Clerk Carol M. Wayman for her service.
ORAL COMMUNICATIONS:
John Beltran expressed concern about street conditions in the Ponderosa neighborhood, asked the City to prioritize repairs, and suggested reallocating funds from other projects.
Nathan Diedic highlighted poor street conditions citywide and requested efforts to prioritize road repairs.
Craig Green expressed interest in continuing to serve as Placentia’s representative on the Orange County Mosquito and Vector Control District.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith announced the City is accepting applications for the Spring 2025 CERT Training Program and encouraged those interested to visit the City’s website for more information.
Councilmember Hummer announced a free business development program for local restaurant/ retail owners, in partnership with the Placentia Chamber of Commerce and the Orange County Inland Empire Small Business Development Center Network. The program will be held Monday afternoons from January 27 - February 24, 2025.
For more information and to register, visit the City’s website.
Councilmember Yamaguchi announced that Republic Services Free Compost event on Saturday, February 1, 2025, at Tri City Park from 7:30 a.m. to 10:30 a.m. visit the City’s website for more information. He reminded residents of open commission and committee vacancies and encouraged interested individuals to apply on the City’s website.
Mayor Pro Tem Wanke thanked residents for organizing a community meeting, reported on recent water-related meetings and infrastructure updates, and encouraged public input at the February 18, 2025, CIP meeting.
Mayor Kirwin acknowledged community input on street priorities and noted that while groundwater levels are strong, water rate reductions remain uncertain.
1. CONSENT CALENDAR (Items 1.a through 1.j):
Motion by Wanke, seconded by Smith, and carried a 5-0 vote, to approve Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS
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Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
1.b MINUTES OF THE CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETING OF SEPTEMBER 17, 2024
Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
1.c CITY FISCAL YEAR 2024-25 REGISTERS FOR JANUARY 14, 2024 Check Register
Fiscal Impact: $1,974,686.13
Electronic Disbursement Register
Fiscal Impact: $2,901,688.23
Recommended Action: It is recommended that the City Council:
Receive and file
(Approved 5-0, as recommended)
1.d APPROVAL OF FINAL PARCEL MAP NO. 2022-127 PERTAINING TO THE SUBDIVISION OF AN +/-
0.40 ACRE LOT INTO TWO PARCELS, AT 1421 CISNEROS LANE WITHIN SP-7 (SPECIFIC PLAN 7) Fiscal Impact:
Approximately $15,764 of Total Development Impact Fee Revenue Prior to Construction of two (2) New Single-Family Residences.
Recommended Action: It is recommended that the City Council:
1. Approve Final Parcel Map No. 2022-127, subject to final review and approval by the County Surveyor; and
2. Authorize the City Clerk to sign Final Parcel Map No. 2022-127. (Approved 5-0, as recommended)
1.f PROGRAM SUPPLEMENT AGREEMENT FOR ATWOOD MULTIPURPOSE TRAIL PROJECT AND
RESOLUTION AUTHORIZING CITY ADMINISTRATOR TO EXECUTE STATE AND FEDERAL
AGREEMENTS FOR TRANSPORTATION PROJECTS BETWEEN CALTRANS AND CITY OF PLACENTIA Fiscal Impact: There is no direct fiscal impact associated with this recommended action.
Recommended Action: It is recommended that the City Council:
1. Approve Program Supplement Agreement No. F015 Rev. 01 with the California Department of Transportation; and
2. Approve Resolution R-2025-02, a Resolution of the City Council of the City of Placentia, California authorizing the City Administrator or his/her designee to execute Program Supplement Agreement No. F015 and all state and federal agreements for transportation grant funded projects with the California Department of Transportation; and
3. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.g AWARD OF CONTRACT TO CJ CONCRETE CONSTRUCTION, INC. FOR FY 2024-25 CONCRETE REPAIR PROJECT, CITY PROJECT NO. 1502
Fiscal Impact:
Expense: $110,246.40 Total Construction Contract Amount $ 91,872.00 Construction Contract Amount
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$ 18,374.40 Construction Contingency Amount
Available Budget: $140,780.00 Fiscal Year 2024-25 CIP Budget (791502-6740) Recommended Action: It is recommended that the City Council:
1. Award a Public Works Agreement to CJ Concrete Construction, Inc., for the FY 2024-25 Concrete Repair Project, City Project No. 1502, in the amount of $91,872; and
2. Reject all other bids received and authorize the return of the bid bonds; and
3. Authorize the Interim City Administrator to approve contract change orders up to 20% or $18,374.40 for a total construction contract not-to-exceed amount of $110,246.40; and
4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.h REVIEW AND ADOPT PROPOSED UPDATES TO THE COMMITTEE, COMMISSION AND ADVISORY BOARD MANUAL FOR CALENDAR YEAR 2025
Fiscal Impact: There is no financial impact associated with this item.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2025-01, “A Resolution of the City Council of the City of Placentia Adopting the Updated Committee, Commission and Advisory Board Manual for Calendar Year 2025 and Eliminating Various Disbanded Advisory Boards.” (Approved 5-0, as recommended)
1.i PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL TRAFFIC ENGINEERING SERVICES Fiscal Impact:
Expense: $ 50,000
$250,000
Contract Not-To-Exceed Amount for Each On-Call Contract Cumulative Contract Not-To-Exceed Amount for a Total of Five (5) On-Call Contracts Budget: $ 10,000
$ 10,000
$ 20,000
FY 2024-25 Operating Budget (103590-6015)
FY 2024-25 CIP Budget (652501-6741)
FY 2024-25 Budget for On-Call Traffic Management Center Support Services
Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with ADVANTEC Engineers, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and
2. Approve a Professional Services Agreement with AGA, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not- to-exceed $50,000; and
3. Approve a Professional Services Agreement with Kimley-Horn & Associates, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and
4. Approve a Professional Services Agreement with Iteris, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not- to-exceed $50,000; and
5. Approve a Professional Services Agreement with AET, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not- to-exceed $50,000; and
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6. Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not-to-exceed amount, or $5,000; and
7. Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.j AWARD CONTRACT FOR ON-CALL HOMELESS ENCAMPMENT ABATEMENT AND GENERAL
CLEAN-UP SERVICES
Fiscal Impact:
Expense: $100,000 (109594-6099)
Recommended Action: It is recommended that the City Council:
1. Approve Agreements with American Integrated Services and Ocean Blue Environmental Services; and
2. Approve Expenditures and an Appropriation in the amount of $100,000 annually for these services; and
3. Authorize the Interim City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARING: None
3. REGULAR AGENDA (Items 3.a through 3.b):
3.a YORBA LINDA-PLACENTIA JOINT ACTIVE TRANSPORTATION PLAN ADOPTION Fiscal Impact:
The adoption of the resolution has no fiscal impact. The adoption of the Plan will assist the City in remaining competitive for future grant opportunities.
Recommended Action: It is recommended that the City Council:
Approve Resolution R-2025-03, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Yorba Linda and Placentia Joint Active Transportation Plan. (Approved 5-0, as recommended)
Mayor Kirwin introduced Director of Public Works Chris Tanio, who then introduced Les Brown, Consultant with Alta Planning + Design. Mr. Brown provided a presentation on the item.
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.a., as recommended.
3.b ANNUAL CITY COUNCIL APPOINTMENTS TO VARIOUS INTERGOVERNMENTAL AGENCIES,
ASSOCIATIONS, AND CITY SUBCOMMITTEES
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Review the attached list of current appointments to the various intergovernmental agencies, associations, and City subcommittees and make appointments as desired; and
2. Direct Staff to notify the various intergovernmental agencies, associations and City subcommittees of the City Council appointments.
(Approved 5-0, as recommended, excluding the appointment to the Orange County Mosquito and Vector Control District Board of Trustees)
(Approved 4-0-1, to table the appointment to the Orange County Mosquito and Vector Control District Board of Trustees until the annual Committee and Commission appointments, Yamaguchi abstained)
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City Council discussed and approved the following intergovernmental appointments:
Organization Delegate/Alternate
Association of California Cities - OC Wanke/Hummer
Civic Center Joint Use Committee Smith/Kirwin
Public Financing Authority of the Enhanced Infrastructure Financing District
Wanke (Chair)/ Smith (Authority
Member)
Finance and Investment Committee Kirwin/Wanke/Larson
Financial Audit Oversight Subcommittee Kirwin/Smith
Heritage Committee Yamaguchi/Hummer
Historic Preservation Ad-Hoc Kirwin/Wanke
Housing, Community, and Economic Development Ad
Hoc Committee & General Plan Advisory Subcommittee Wanke/Kirwin Independent Cities Association Wanke/Hummer
League of California Cities Yamaguchi/Wanke
Navigation Center Advisory Board Smith/Hummer
Orange County City Selection Committee Kirwin/Wanke
Old Town Parking Ad-Hoc Hummer/Kirwin
Orange County Council of Governments Smith
Orange County Sanitation District Wanke/Smith
Orange County Vector Control District - Board of Trustees Tabled Placentia Community Foundation Kirwin/Smith/Larson
Placentia Disaster Council Kirwin
Santa Ana River Flood Protection Agency Yamaguchi/Hummer Sewer Utility, Recycling and Refuse Committee Yamaguchi/Hummer Southern California Association of Governments Smith/Wanke Southern California Association of Governments –
Annual General Assembly Voting Delegates
Smith/Wanke(1st Alt.)/ Yamaguchi(2nd
Alt.)
City Council disbanded the Senior/Community Center Blue Ribbon Committee and the Dog Park Ad- Hoc Committee.
City Council directed Staff to advertise the Orange County Mosquito and Vector Control District Board of Trustees position to current committee and commission applicants and the public, with interviews to be scheduled in early to mid-February for a two-year term.
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.b, excluding the appointment to the Orange County Mosquito and Vector Control District Board of Trustees.
Motion by Wanke, seconded by Kirwin, and carried a 4-0-1 vote, to table the appointment to the Orange County Mosquito and Vector Control District Board of Trustees until the annual Committee and Commission appointments, Yamaguchi abstained.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council Member Smith requested the City prioritize interviews for commission and committee appointments.
Council Member Yamaguchi proposed improvements to Civic Center parking and recommended converting free EV charging stations into a pay-to-charge model.
Mayor Pro Tem Wanke requested verification of road resurfacing records to ensure accuracy before Capital Improvement Project (CIP) discussions.
Mayor Kirwin requested a public hearing on the Enhanced Infrastructure Financing District (EIFD) financing, proposed discussing pay -to -park policies in Old Town Placentia, and suggested exploring e -bike regulations.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:25 p.m., to the next regular City Council meeting on Tuesday, February 4, 2025, at 5:30 p.m.
Kevin Kirwin, Mayor/Agency Chair
ATTEST:
Robert S. McKinnell, City Clerk/Agency Secretary
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