Agenda Item No: 3.b
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 18, 2025
Submitted by: Gabriel Guerrero-Gabany
From: Public Works
Subject:
Fiscal Year 2025-26 Capital Improvement Program
Financial Impact:
Fiscal Impact: The fiscal impact will be determined with final adoption of the Fiscal Year 2025- 26 CIP Budget.
Summary:
The Capital Improvement Program (CIP) represents a critical part of the City's long-term planning and budgeting efforts. The CIP includes planned investments in our infrastructure, which includes streets, facilities, parks, fleet, technology and other longer-term capital assets necessary to maintain and improve the quality of life for our community. These projects proposed in the CIP are typically significant in the scope and cost and often require several years to complete. This Study Session serves as an opportunity for the City Council to review and discuss the proposed projects and funding, evaluate priorities, and provide guidance to staff.
Recommendation:
Recommended Action:
It is recommended that the City Council take the following actions:
1. Provide staff direction for using 40% or 50% of Measure U towards infrastructure; and
2. Confirm use of measure U funding towards staff identified critical projects (Fuel Tank & Golden Ave Bridge); and
3. Direct staff to work with consultant to prioritize street projects and return to Council with recommendations.
Strategic Plan Statement:
This item conforms to multiple Strategic Plan Goals by ensuring long-term fiscal sustainability, ensuring that public safety continues to be a high priority, and implementing public infrastructure to meet community needs.
Discussion:
The City's Capital Improvement Program (CIP) identifies major public improvements to the City’s infrastructure over the next several years and includes new projects, upgrades to existing facilities, park upgrades, rehabilitation of streets and roadways, as well as other infrastructure needs. Funding for proposed projects for FY 2025-26 are included in the future 1 budget, with the majority of the scheduled projects funded by Measure U, Gas Tax, Enhanced Infrastructure Financing District (EIFD), Development Impact Fees (DIFs), grants and other reimbursements.
The total requested CIP for FY 2025-26 includes 36 new projects/capital purchases for a combined total of $35,525,781 (Attachment 1). The table in the presentation summarizes the types and amounts of projects by category, the requested amounts, and the amount being requested by Measure U. Major proposed projects include street improvements, replacing the Golden Avenue Bridge, sewer improvements, removing an underground storage tank at the City Yard, fire station maintenance and safety upgrades.
Recognizing the large number of projects requesting Measure U funds and the limited funding available, Staff underwent a project prioritization process. Projects were ranked on a scale from 0 (least priority) to 110 (highest priority) during an inter-department meeting. Prioritization criteria can be found in Attachment 2.
Additionally, Staff understands the City Council's and the community's concerns on completing the remainder of its streets as shown in the attached pavement rehab schedule (Attachment 3). There are four more years left to complete the remainder of the City. Since 2018, the City has made a concerted effort to improve City Streets. As a result of this effort the Pavement Condition Index (PCI) score increased from a 67.0 to now a 79.7. Following completion of the annual paving project that is currently under construction and is expected to be completed this summer, the City's PCI will be at approximately 81. A PCI score between 79-81 is the ideal range for cities to be in. In order to maintain a score of 80 over the next four years, a total of $31M is needed with $9.02M needed this coming fiscal year.
This Study Session serves as an opportunity for the City Council to review and discuss the proposed projects and funding, evaluate priorities, and provide guidance to staff.
Fiscal Impact Summary:
Fiscal Impact: The fiscal impact will be determined with final adoption of the FY 2025-26 CIP Budget.
Attachments
Attachment 1 - FY 2025-26 CIP Project List.pdf
Attachment 2 - CIP Prioritization Criteria.pdf
Attachment 3 - Pavement Priority Areas Map.pdf
2 FY 2025/26 CAPITAL IMPROVEMENT PROJECTSCarryover/ New Project or Funding Project Type ProjectPriority Score (Measure U Projects) Funding Source Total Amount General Fund (0010) Measure U (0079) Other Funding Source Amount NStreets & Streetscapes Old Town Streetscape Improvements (EIFD)100 Measure U & EIFD 10,150,000$ $ 150,000 $ 10,000,000 NStreets & Streetscapes Citywide CDBG ADA ImprovementsN/A (Other Funding Source) CDBG 175,000$ $ 175,000 NStreets & Streetscapes FY 25-26 Annual Sidewalk and Curb Ramp Repairs100 Measure U 300,000$ $ 300,000 NStreets & Streetscapes Golden Avenue Bridge Replacement Project110 Measure U 3,300,000$ $ 3,300,000 NStreets & Streetscapes FY 25-26 Annual Tree Planting70 Measure U 30,000$ $ 30,000 NStreets & Streetscapes Orangethorpe Median Restoration35 Measure U 100,000$ 100,000$ NStreets & Streetscapes LMD Median Restoration Project35 Measure U 100,000$ 100,000$ NStreets & Streetscapes FY 24-25 Arterial Street Rehabilitation100 Measure U, SB1, Gas Tax, Measure M 4,970,000$ 3,510,510$ 1,459,490$ NStreets & Streetscapes FY 24-25 Residential Slurry Seal100 Measure U, SB1, Gas Tax, Measure M 4,050,000$ 2,875,760$ 1,174,240$ NStreets & Streetscapes FY 25-26 Arterial Street Rehabilitation Design100 Measure U 200,000$ 200,000.00$ 23,375,000$ 10,566,270$ 12,808,730$ NTraffic and Transportation Ops Citywide Signal Hardware Upgrades70 Measure U & Traffic DIF 250,000$ 95,152$ $ 154,848 250,000$ 95,152$ 154,848$ NSewer Old Town Sewer Rehabilitation95 Measure U & Sewer DIF 1,750,000$ 1,586,564$ $ 163,436 Total Sewer1,750,000$ 1,586,564$ 163,436$ NStorm Drain Kevin Way Storm Drain Improvements85 Measure U & Storm Drain DIF 250,000$ $ 241,235 $ 8,765 Total Storm Drain250,000$ 241,235$ 8,765$ NCity Buildings & Facilities PD Women's Locker Room65 Measure U 1,700,000$ 1,700,000$ NCity Buildings & Facilities Fuel Tank Replacement110 Measure U 1,036,800$ 1,036,800$ NCity Buildings & Facilities Whitten Center Kitchen RenovationN/A (Other Funding Source) Quimby-in-Leiu 30,000$ NCity Buildings & Facilities Aguirre Building RenovationN/A (Other Funding Source) Quimby-in-Leiu 40,000$ NCity Buildings & Facilities City Yard Repaving80 Measure U 200,000$ 200,000$ NCity Buildings & Facilities Fire Station 1 Maintenance and Safety Upgrades95 Measure U & Fire Impact Fee 58,000$ 30,984$ $ 27,016 NCity Buildings & Facilities Powell Building Improvement ProjectN/A (Other Funding Source) Misc. Grants 112,350$ 112,350$ 3,177,150$ 2,967,784$ 139,366$ NTechnologyDesktop Computer Replacement ProgramN/A (Other Funding Source) Tech. Impact Fee 75,000$ 75,000$ NTechnologyEnterprise Camera and Security Upgrades80 Tech. Impact Fee & Measure U 100,000$ 4,465$ 95,535$ NTechnology2FA / Single Sign-On Implementation75 Measure U 25,000$ 25,000$ NTechnologySoftware Additions, Upgrades & IT Operations70 Measure U 75,000$ 75,000$ NTechnologyPublic Safety Operations Hardware UpgradesN/A (Other Funding Source) Tech. Impact Fee 75,000$ 75,000$ NTechnologyCity Facilities Server/Network Upgrades N/A (Other Funding Source) Tech. Impact Fee 50,000$ 50,000$ Total Technology400,000$ 104,465$ 295,535$ NParks Tynes Gym Roof ReplacementN/A (Other Funding Source) Parks & Rec DIF 255,000$ $ 255,000 NParks Samp and Los Vaqueros Park Playground RenovationsN/A (Other Funding Source) Misc. Grants 600,000$ $ 600,000 NParks Replace Park BenchesN/A (Other Funding Source) Quimby-in-Leiu 60,000$ $ 60,000 NParks Gomez Pool Deck RepairN/A (Other Funding Source) Quimby-in-Leiu 30,000$ $ 30,000 NParks Los Vaqueros Storm DrainN/A (Other Funding Source) Parks & Rec DIF 150,000$ $ 150,000 Total Parks1,095,000$ -$ 1,095,000$ NVehicles and Equipment Public Works Ford Ranger Replacements (3)60 Measure U 150,000$ 150,000$ NVehicles and Equipment Fleet Lift ReplacementN/A (Other Funding Source) Equip. Replacement 35,000$ $ 35,000 NVehicles and Equipment Custodial Cargo Van35 Measure U 60,000$ 60,000$ NVehicles and Equipment Backhoe Replacement65 Equip. Replacement & Measure U 175,000$ 99,648$ $ 75,352 NVehicles and Equipment Fire Department EquipmentN/A (Other Funding Source) Public Safety Impact Fee 17,200$ 17,200$ 437,200$ 309,648$ 127,552$ Total Major Studies-$ -$ -$ Total New Projects30,734,350$ -$ 15,871,118$ 14,793,232$ Projected Available Funding3,466,183$ Total Streets & StreetscapesTotal Traffic and Transportation OpsTotal City Buildings and FacilitiesTotal Vehicles and Equipment3
Capital Improvement Program (CIP)
Project Prioritization Methodology
1 Purpose:
This methodology establishes a standardized framework for evaluating and ranking proposed Capital Improvement Program (CIP) projects across all City Departments. The objective is to ensure that projects addressing public health and safety receive the highest priority, followed by those driven by regulatory compliance, master plans, and strategic goals.
Prioritization Criteria:
Projects will be ranked using a weighted scoring system, with the highest total score indicating the highest priority. Each criterion will be assigned a score based on its alignment with City objectives.
Scoring Breakdown:
1. Public Health and Safety (30 points max):
• Projects that directly mitigate risks to public health and safety (e.g., road repairs, fire/life safety improvements, flood control) - 30 points
• Projects that enhance but do not immediately mitigate health and safety risks - 20 points • Indirect contributions to public health and safety - 15 points
2. Regulatory Compliance (20 points max):
• Projects mandated by federal, state, or regional regulations or to correct code violations - 20 points
• Projects addressing anticipated future regulatory changes - 15 points • Projects that enhance compliance but are not required - 10 points
3. Strategic Plan Alignment (15 points max):
• Projects that directly support objectives outlined in the City’s Strategic Plan - 15 points • Projects indirectly supporting strategic goals - 10 points
4. Deferred Maintenance (15 points max):
• Projects that address critical deferred maintenance that poses a risk to safety or infrastructure integrity - 15 points
• Projects addressing moderate deferred maintenance that may lead to higher costs if delayed - 10 points
• Projects addressing low-priority deferred maintenance - 5 points
5. Adopted Master Plans (10 points max):
• Projects identified and aligned with a City Council-adopted Master Plan - 10 points • Projects supporting the objectives of a Master Plan but not explicitly listed - 5 points 4 Capital Improvement Program (CIP)
Project Prioritization Methodology
2 6. Bonus Criteria (20 points max):
• Critical Projects (20 points)
Projects deemed critical to staff that may incur additional cost to the City if not completed.
• Grant or External Funding Secured (5 points):
Projects with partial or full funding from grants or external sources. • Operational Cost Savings (5 points):
Projects projected to reduce operational or maintenance costs over time. • Sustainability and Environmental Impact (5 points):
Projects that promote sustainability, energy efficiency, or environmental protection. • Community Enhancement and Engagement (5 points):
Projects that foster community engagement, improve aesthetics, or enhance public amenities.
Scoring Example:
Project Name Public
Health
(Max 30)
Regulatory
(Max 20)
Strategic
Plan
(Max 15)
Deferred
Maint.
(Max 15)
Master
Plan
(Max 10)
Bonus
(Max 20)
Total
Score
Road Safety
Improvements
30 20 10 15 5 10 90
Park Expansion
Project
20 10 15 10 10 5 70
Implementation:
Each department will submit proposed projects for review and scoring by the Public Works Department.
The scored projects will be used to develop a CIP Project List, which will be considered by staff based on available funding and staff resources. The final CIP Project List will be presented to the City Council for approval as part of the annual budget process.
This methodology ensures that the City focuses resources on projects that protect public well-being, adhere to regulatory frameworks, and align with long-term strategic goals.
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