FY 2025/26 CIP Study Session
February 18, 2025
City of Placentia
1 •Overview of Capital Improvement Program (CIP)
•Project Funding Sources
•Critical Projects
•Measure U Funding
•Fiscal Year 2025/26 Street Rehabilitation
•Capital Improvement Program Outlook
•Recommendation
•Questions and Comments
Agenda
2 Overview of the
Capital Improvement Program
(CIP)
3 What is the Captial Improvement Program?
•A long-term planning
document that outlines the
City’s infrastructure projects
and priorities the projects
•Projects span various
categories including roads,
buildings, parks, etc.
•Purpose is to maintain and
improve City infrastructure
4 Development of CIP Projects
•Public Works Staff issues Call for
Projects to all City Departments
•Public Works Staff receives and
evaluate the project requests from
the various City Departments
•Projects are selected based on
specific criteria and funding source
5 Project Funding Sources
6 Project Funding Sources
MEASURE U SPECIAL REVENUE
FUNDS
DEVELOPER
IMPACT FEES
MISC. GRANTS
Revenue from Measure U,
1% Transactions & Use Tax.
Council adopted Policy 460
allocates 40%-50% of all
Measure U funds to
infrastructure. City Council
has discretion over what
projects are funded by
Measure U.
Revenue sources that are
legally or contractually
restricted to expenditures
for a specific purpose.
Examples include Gas tax,
Measure M, Asset Forfeiture,
etc.
Revenue generated by
development activity that is
restricted and can only be
spent on projects that meet
criteria established in nexus
study required for adoption
of the fee. For example,
Sewer Impact funds can only
be used for sewer projects.
Restricted funds that are
only used for the project
approved by the granting
agency/organization.
7 Proposed Projects Using Non-Measure U Funds
Project
Restricted
Funding Source Amount
Citywide CDBG ADA Improvements CDBG $175,000
Whitten Center Kitchen Renovation Quimby-In-Lieu $30,000 Aguirre Building Renovation Quimby-In-Lieu $40,000
Powell Building Improvement Project Misc. Grants $112,350 Desktop Computer Replacement Program Technology Impact Fee $75,000 Public Safety Operations Hardware Upgrades Technology Impact Fee $75,000 City Facilities Server/Network Upgrades Technology Impact Fee $50,000 Tynes Gym Roof Replacement Parks & Rec Development Impact Fee $255,000 Samp and Los Vaqueros Park Playground Renovations Misc. Grants $600,000 Replace Park Benches Quimby-in-Lieu $60,000
Gomez Pool Deck Repair Quimby-in-Lieu $30,000
Los Vaqueros Storm Drain Parks & Rec Development Impact Fee $150,000 Fleet Lift Replacement Equipment Replacement $35,000
Fire Department Equipment Public Safety Impact Fee $17,200 TOTAL RESTRICTED FUNDING $1,704,550
8 Critical Projects
9 Critical Projects
Golden Avenue Bridge Project ($5.5M)
•Built in 1934
•Rated as functionally obsolete by Caltrans in 2005.
•This project will remove and replace the bridge with an approximately 80’ wide bridge to accommodate two lanes of traffic as well as sidewalks and Class II bicycle lanes. •Partially funded w/ Federal Highway Bridge funds. $2.2 million dollars. Project must enter the construction phase by September 2025 to avoid risk of losing funding
•A supplemental $3.3 million needed to fund an estimated $5.5 million construction cost estimate
•If supplemental funding is not provided for this project the $2.2 million grant funding reallocated by FHWA
Critical Projects
Underground Fuel Tank Removal and
Replacement ($1.1M)
•On December 14,2023 the two UST's were inspected by
the Orange County Environmental Health
Department and failed a tank integrity test.
•The two, single-walled tanks are required to be removed by December 31, 2025. Mandated by SB 445 and
regulated by the California State Water Resources
Control Board.
•If funding is not provided the City may be fined by the state approximately $1,000-$10,000 per day.
•The City relies on diesel and unleaded fuel for City
vehicles, including emergency response vehicles.
•Diesel fuel is also needed to power emergency
generators in the event of a power outage.
11 Measure U Funding
12 Measure U Funds Distribution
Measure U Funds Distribution per Policy
460
If General
Fund 25%
Reserve met
If General
Fund 25%
Reserve NOT
met *
Infrastructure, Vehicles, and Equipment 50%40%
Other Post-Employment Benefits (OPEB)10%10%
Employee Recruitment and Retention
(including additional staff)
30%30%
Measure U Contingency Reserve 10%20%
*General Fund reserve currently under 25%
13 FY 2025/26 Measure U Revenue
40% Revenue Distribution
Projected FY25/26 Measure U Revenue $8,690,344*
40% Projected Measure U Revenue $3,476,138
Fuel Tank Removal & Replacement ($1,036,000)
Golden Ave Bridge ($3,300,000)
Funds Remaining ($859,862)
50% Revenue Distribution
Projected FY25/26 Measure U Revenue $8,690,344*
50% Projected Measure U Revenue $4,345,172
Fuel Tank Removal & Replacement ($1,036,000)
Golden Ave Bridge ($3,300,000)
Funds Remaining $9,172
*Projected FY25/26 revenue as of February 2025 by Sales Tax Consultant, HdL 14 History of Streets after Measure U
•Measure U approved in November 2018, collection began in April 2019
•Approximately 26 miles of roads have been paved within the past 5 years
•Total cost of $24 million. Half of which came from Measure U. 15 History of Streets after Measure U
16 Streets - Pavement Condition Index (PCI)
17 2018 to 2024
Streets - Pavement Condition Index (PCI)
18 2024
•PCI score determined on a bi-annual basis.....
Streets Under Construction
19 •FY 2024/25:
Approx. 2.4
million SF of
roads currently
under
construction
•$5.8M delivery
cost
Future Street Rehabilitation Areas
20 Fiscal Year 2025/26
Street Rehabilitation
21 FY 2025/26 Street Projects
Priority Area 1
FY 25/26 Arterial Rehabilitation project
•Rehabilitation of multiple arterial roadways including Alta Vista, Chapman, Kraemer, Rose, Valencia and Placentia
•Approximately 4.4 miles of arterial roadway
•Construction cost estimate of $4.97M
FY 25/26 Residential Rehabilitation project
•Rehabilitation of multiple collector and residential roadways •Approximately 5.4 miles of residential roadways
•Construction cost estimate of $4.05M
22 FY 2025/26 Street Project Funding
23 Available Funding
Source for Street Rehabilitation
Amount
SB1/RMRA $1,459,900
Gas Tax $210,918
Measure M $963,322
TOTAL $2,633,730
FY 2025/26 Street Project
(Priority Area 1)
Projected Cost
Arterial Rehabilitation Project $4.97M
Residential Rehabilitation Project $4.05M
TOTAL $9.02M
Difference:
$6,386,270
Street Schedule Methodology
•Most cost-effective approach:
Proactively maintain streets that are in fair condition Avoid spending a significant portion of funding on reconstructing streets Prioritize streets based on a cost benefit ranking
24 Slurry Seal ($/SF)
Cold Mill and
Overlay ($/SF)
Full Depth
Reconstruction ($/SF)
$0.66 $5.33 $10.15
Next Steps for FY 25/26 Street Projects
•Provide pavement management consultant with project funding of $2.6 million (SB1, Gas Tax, & Measure M) of the $9.02 million needed for FY 25/26
•Request streets in Priority Area 1 be prioritized based on a cost benefit methodology
•Direct staff to work with consultant to prioritize street projects and return to Council with recommendations
25 Capital Improvement Program
Outlook for FY 2025/26
26 Requested CIP Projects for FY 25/26
Project Type
Department
Requested
Project Count Unfunded Total Cost
Streets & Streetscapes*9 $7,116,270 $13,225,000
Traffic and Transportation 1 $95,152 $250,000
Sewer 1 $1,586,564 $1,750,000
Storm Drain 1 $241,235 $250,000
City Buildings & Facilities 7 $1,930,984 $3,177,150
Technology 6 $104,465 $400,000
Parks 5 $0 $1,095,000
Vehicles & Equipment 5 $309,648 $437,200
Total 35 $11,384,318 $20,584,350
27 *Does not include $10M for EIFD project
CIP Projects: Streets
Project Unfunded Total Cost
FY 25/26 Annual Sidewalk and Curb Ramp
Repairs $300,000 $300,000
Annual Tree Planting $30,000 $30,000
Citywide CDBG ADA Improvements $0 $175,000
FY 25/26 Roadway Rehab Construction $6,386,270 $9,020,000 FY 26/27 Roadway Rehab Design $200,000 $200,000
Golden Avenue Bridge Replacement $0 $3,300,000
Orangethorpe Median Restoration $100,000 $100,000
LMD Median Restoration Project $100,000 $100,000
Total Streets*$7,116,270 $13,225,000
28 *Does not include $10M for EIFD project
CIP Projects: Utilities (Storm Drain and Sewer)
Project Unfunded Amount
Old Town Sewer Rehab Project $1,586,564 $1,750,000
Kevin Way Storm Drain
Improvements $241,235 $250,000
Total Utilities $1,827,799 $2,000,000
29 CIP Projects: City Facilities
Project Unfunded Amount
Fuel Tank Removal and Replacement at
Yard $0 $1,036,800
PD Women's Locker room & Restroom $1,700,000 $1,700,000 City Yard Repaving $200,000 $200,000
Fire Station 1 Maintenance and Safety
Upgrades $30,984 $58,000
Powell Building Improvement Project $0 $112,350
Aguirre Building Rehab $0 $40,000
Whitten Center Kitchen $0 $30,000
Total City Buildings $1,930,984 $3,177,150
30 CIP Projects: Traffic and Transportation
Project Unfunded Amount
Citywide Signal Hardware
Upgrades $ 95,152 $ 250,000
Total Traffic and Transportation $ 95,152 $ 250,000
31 CIP Projects: Technology
Project Unfunded Amount
City Facilities Server/Network
Upgrades $0 $50,000
Enterprise Camera and Security
Upgrades $4,465 $100,000
Public Safety Operations Hardware
Upgrades $0 $75,000
Desktop Computer Replacement
Program $0 $75,000
2FA / Single Sign-On Implementation $25,000 $25,000
Software Additions, Upgrades & IT
Operations $75,000 $75,000
Total Technology $104,465 $400,000 32
CIP Projects: Vehicles and Equipment
Project Unfunded Amount
Public Works Ford Ranger Replacements (3)$150,000 $150,000 Custodial Cargo Van $60,000 $60,000
Backhoe Replacement $99,648 $175,000
Fleet Lift Replacement $0 $35,000
Fire Department Equipment $0 $17,200
Total Vehicles and Equipment $309,648 $437,200
33 Recommendations
34 Recommendations
•Measure U Committee supports prioritizing critical projects •Provide staff direction for using 40% or 50% of Measure U towards infrastructure
•Confirming use of Measure U funding towards staff identified critical projects (Fuel Tank & Golden Ave Bridge)
•Provide pavement management consultant with project funding of $2.6 million of the $9.02 million needed for FY 25/26
•Request streets in Priority Area 1 be prioritized based on a cost benefit methodology
•Direct staff to work with consultant to prioritize street projects and return to Council with recommendations
35 Questions & Comments
36