Agenda packet — Placentia City Council, April 1, 2025

Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Jennifer Lampman
City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
April 1, 2025
Council Chambers
401 E Chapman Ave.

Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org

KEVIN KIRWIN
Mayor
District 2
CHAD P. WANKE
Mayor Pro Tem
District 4

THOMAS HUMMER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
JEREMY B. YAMAGUCHI
Councilmember
District 3

Mission Statement
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.

Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.

1 PLACENTIA CITY COUNCIL REGULAR MEETING REVISED AGENDA-CLOSED SESSION APRIL 1, 2025
5:00 p.m. - City Council Chambers
401 E Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

CLOSED SESSION PROCEEDINGS:

Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Thomas Hatch, Interim City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation
(3 cases)

Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL – Existing Litigation/Claim Claim: Kana Pipeline Inc. v. City of Placentia.;
City Project No: 3811; TOD Crowther Sewer Line Project

Pursuant to Government Code Section 54957(b)(1)

PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT
Title: City Administrator

Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting. 2 1.CONSENT CALENDAR (1a..1j):

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions

1.b City Fiscal Year 2024-25 Registers for April 1, 2025 Check Register
Fiscal Impact: $ 2,378,357.96
Electronic Disbursement Register

REGULAR MEETING REVISED AGENDA
April 1, 2025
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
INVOCATION: Chaplain Ken Milhander
PLEDGE OF ALLEGIANCE: Jack Barnes, 11-year-old, Pony Baseball PRESENTATIONS:

CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL MEMBER COMMENTS:

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

Fiscal Impact:

None

Recommended Action: It is recommended that the City Council Approve.
3 Fiscal Impact: $ 1,439,847.91

1.c Appointments to the Centennial Steering Committee for the City's Centennial Planning for Council Districts 3, 4, and 5, Placentia Round Table Women's Club, City Council Representative, and Veterans Advisory Committee

1.d Tentative Parcel Map No. TPM 2024-143. A Request to Subdivide a 2.66-acre Parcel at 975 S. Lakeview Avenue (APN 346-341-29) into two Parcels of 1.38 Acres (Parcel 1) and 1.27 Acres (Parcel 2) within the C-M (Commercial Manufacturing) Zoning District

Recommended Action: It is recommended that the City Council:

Receive and file.

Fiscal Impact:

At this time there is no fiscal impact associated with the creation of the Committee.

Recommended Action: It is recommended that the City Council take the following action:

1. Approve the appointment of Paul Henderson to serve on the Centennial Steering Committee in representation of the Veterans Advisory Committee;

2. Approve the appointment of Carol Downey to serve on the Centennial Steering Committee in representation of the Placentia Round Table Women's Club;

3. Approve the appointment of Jodi Stout to serve on the Centennial Steering Committee in representation of Council District Three (3) per the recommendation of Council Member Yamaguchi; and

4. Approve the appointment of Peggie Yamaguchi to serve on the Centennial Steering Committee in representation of Council District Four (4) per the recommendation of Mayor Pro Tem Wanke; and

5. Approve the appointment of Aaron Mills to serve on the Centennial Steering Committee in representation of Council District Five (5) per the recommendation of Council Member Smith; and

6. Approve the appointment of Paulette Chaffee to serve on the Centennial Steering Committee per the recommendation of Mayor Kirwin as a City Council Representative.

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council take the following action:

1. Receive the Staff Report, ask any questions of Staff; and

2. Adopt Resolution R-2025-08, a Resolution of the City Council of the City of Placentia, to make findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 – Minor Land Divisions) and the City of Placentia Environmental Guidelines, and approve TPM 2024-143 to permit the subdivision of an existing 2.66-acre parcel into two (2) parcels measuring 1.38- acres (Parcel 1) and 1.27-acres (Parcel 2) for property located within the C-M (Commercial Manufacturing) Zoning District located on property at 975 S. 4 1.e Award of Contract to Seco Electrical and Lighting, Inc. for Replacement of Generators at Fire Station 1 and 2., City Project No. 5501

1.f Adoption of Resolution No. R-2025-07, Delegating Authority to the City Administrator and/or Their Designee to Record Notices of Completion for Public Works Projects

1.g Public Works Agreement with Chapman Coast Roof Co., Inc. for Award of RFP for Roof Replacement for Tynes Gym
Lakeview Avenue (Assessor’s Parcel Number 346-341-29 & 346-341-30).

Fiscal Impact:

Expense: $ 137,415.11 Construction Cost
11,848.45 Construction Contingency Amount
$149,263.56 Total Cost
Available Budget: 39,263.56 Fiscal Year 2024-2025 CIP Budget (555501-6850) $110,000.00 Fiscal Year 2024-2025 CIP Budget (675501-6850)

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the purchase of two replacement generators for Fire Station 1 and 2 from Seco Electrical and Lighting, Inc., for $149,263.56;

2. Authorize the Interim City Administrator to approve invoice change orders up to $11,848.56 to cover unforeseen conditions; and

3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Recommended Action: It is recommended that the City Council take the following action:

1. Adopt Resolution No. R-2025-07, authorizing the City Administrator or their designee to record notices of completion.

Fiscal Impact:

Expense: $150,000 Park Impact Fees
Contingency 10%: 15,000 Park Impact Fees
Total Project Budget: $165,000 Park Impact Fees

Recommendation:

It is recommended that City Council take the following actions:

1. Approve the Public Works Agreement with Chapman Coast Roof Co., Inc. for the Award of the RFP for Roof Replacement for Tynes Gym for a not-to-exceed amount of $165,000; and

2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $15,000; and

3. Approve Resolution No. R-2025-11, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024- 25 in compliance with the City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and 5 1.h Public Works Agreement with Kasa Construction Inc. for Award of RFP for Landscape Improvements Project at Parque De Los Vaquero

1.i Second Reading and Adoption of Ordinance O-2025-02, approving Zoning Code Amendment No. 2024-01 amending Specific Plan No. 5 (SP-5) to Reduce the Minimum Residential Density from 65 to 15 Dwelling Units per Acre on Parcel No. 9

1.j Amendment to Professional Services Master Agreement with Oracle America Inc for Oracle Netsuite for Government

4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $128,888 Park Impact Fees
Contingency 10%: 12,888 Park Impact Fees
Total Project Budget: $141,777 Park Impact Fees

Recommended Action: It is recommended that City Council take the following actions:

1. Approve the Public Works Agreement with KASA Construction for the Award of the RFP for the Landscape Improvement project at Parque De Los Vaqueros for a not-to-exceed amount of $141,777; and

2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $12,888; and

3. Approve Resolution No. R-2025-10, A Resolution of the City Charter of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

No immediate impact.

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance O-2025-02, An Ordinance of the City Council of the City of Placentia, California, finding that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR Section 15061(b)(3) and the City of Placentia Environmental Guidelines, and waive full reading, by title only, and introduce for first reading Ordinance No. O-2025-02, an Ordinance of the City Council of the City of Placentia, approving Zoning Code Amendment No. 2024- 01, making findings of approval for amending Placentia Municipal Code Chapter 23.105, Specific Plan 5, revising Section 23.105.050, "Permitted Uses for Parcels 9 and 11", by reducing the minimum residential density requirement from 65 dwelling units per acre to 15 dwelling units per acre.

Fiscal Impact:
6 2.REGULAR AGENDA:

2.a Approval of Official City of Placentia Centennial Logo, Seal, and Tagline

2.b Fiscal Year 2025-26 Capital Improvement Program - Study Session No. 2

2.c Event Fee Waiver Request and Resolution No. 2025-09, Authorizing the Temporary Suspension of the Ordinance Pertaining to the operation of the California Celtic Festival Fundraiser event on Saturday, June 14, 2025 and Sunday June 15, 2025 at Kraemer Memorial Park
Expense: FY 2024-25 $ 69,000 Annual Costs
$169,154 One-time Implementation Cost
$238,754 Total Project Cost

Budgeted: FY 2024-25 $300,000

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the updated ordering document for the time remaining on the original five (5) year Professional Services Master Agreement with Oracle America, Inc. for NetSuite for Government for additional general user licenses. This action will add an additional $10,290 over the five (5) year agreement, or $2,058 per year; and

2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $ 2,500 - Total Project Amount
Budget: $30,000 - FY 2024-25 Budget (101534-6053)

It is recommended that the City Council:

1. Review the proposed centennial logo, seal, and tagline; and

2. Provide any recommendations or feedback to Staff regarding the designs; and

3. Approve the use of the centennial logo, seal, and tagline so that the Centennial Steering Committee can proceed with creating marketing materials and seeking sponsorships.

Fiscal Impact:

The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 CIP Budget.

Recommended Action:

It is recommended that the City Council take the following actions:

1. Receive and file the staff report and presentation; and

2. Provide direction to staff regarding the proposed fuel storage tank options; and

3. Provide direction to staff regarding allocation of Measure U funding.

Fiscal Impact:

Facility Use Fees: $ 5,042
Staffing: $ 5,500
7 2.d Appointments to Fill Vacancies on Three (3) City Commission and Five (5) City Committees and One (1) Orange County Vector Control District Damage Deposit: $ 614
Total Fiscal Impact: $11,156

Recommendation:

It is recommended that City Council take the following actions:

1. Approve a facility rental/use agreement with the California Celtic Festival to host the annual “Lovers of Celtic Culture” fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and

2. Adopt Resolution No. R-2025-09, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections

10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the “Lovers of Celtic Culture” fundraiser event on June 14, 2025, and on June 15, 2025 at Kraemer Memorial Park located at 201 N. Bradford Avenue; and

3. Approve staff recommendation to waive facility use/rental and fees for the use of Kraemer Memorial Park and not staff costs or the damage deposit associated with the operation of the event.

Alternate Recommendation:

Recommendation Actions: 1 and 2 above; and
Approve the request from California Celtic Festival to waive all facility use costs of $5,042, staffing costs of $5,500, and damage deposit costs of $614, totaling $11,156.

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council:

1. Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Citizens’ Oversight Committee for a four-year term; and
b. One (1) vacancy on the Financial Audit Oversight Committee for a three- year term; and
c. One (1) vacancy on the Heritage Committee for a non-expiring term; and d. One (1) vacancy on the Historical Committee for a non-expiring term; and e. One (1) vacancy Senior Advisory Committee for a non-expiring term; and f. One (1) vacancy on the Planning Commission for a four-year term; and g. One (1) vacancy and alternate vacancy (1) on the Streetscape and Transportation Advisory Commission for a four-year term; and h. One (1) vacancy on the Orange County Mosquito Vector District Board.

3. Direct Staff update the City’s master Commission and Committee vacancy list; and

4. Continue the Commission and Committee Application/Recruitment process for any remaining vacancies for future consideration of appointments.

CITY COUNCIL MEMBERS REQUESTS:

Council Members may make requests or ask questions of Staff. If a Council Member would 8 like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, April 15, 2025, at 5:00 p.m.

TENTATIVE AGENDA FORECAST:

Amendment No. 3 to Agreement with Houston & Harris for Sewer Maintenance Services MOU with Cities and HOPE Center of Orange County for National Opioid Settlement Funds
Adoption of Proposed Comprehensive Fee and Rate Schedule for FY 2025/26 Study Session: EIFD & Streetscape Master Plan (ED)

CERTIFICATION OF POSTING
I, Nancy Albitre-Seely, Interim Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the April 1, 2025, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on March 31, 2025.

______________________________________________________
Nancy Albitre-Seely, Interim Deputy City Clerk
9 PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Nancy Albitre-Seely
From: City Attorney's Office
Subject:

Pursuant to Government Code Section 54957.6

Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL – Anticipated Litigation
(3 cases)

Pursuant to Government Code Section 54957(b)(1)

PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT
Title: City Administrator

Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator
10 Agenda Item No: 1.a

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:

Consideration to Waive Reading in Full of all Ordinances and Resolutions Financial Impact:

Fiscal Impact:

None
Recommendation:

Recommended Action: It is recommended that the City Council Approve.
11 Agenda Item No: 1.b

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Gabriela Calin
From: Finance
Subject:

City Fiscal Year 2024-25 Registers for April 1, 2025
Check Register
Fiscal Impact: $ 2,378,357.96
Electronic Disbursement Register
Fiscal Impact: $ 1,439,847.91
Recommendation:

Recommended Action: It is recommended that the City Council:

Receive and file.

Attachments
Check Register 04.01.2025.pdf
ACH Check Register 04.01.2025.pdf
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44 Agenda Item No: 1.c

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Nicolette Drulias
From: Administrative Services
Subject:

Appointments to the Centennial Steering Committee for the City's Centennial Planning for Council Districts 3, 4, and 5, Placentia Round Table Women's Club, City Council Representative, and Veterans Advisory Committee
Financial Impact:

Fiscal Impact:

At this time there is no fiscal impact associated with the creation of the Committee.

Summary:

On November 19, 2024, the City Council authorized the formation of a Centennial Steering Committee (the "Committee") to assist City staff in planning for the City's upcoming Centennial celebration in 2026. The City will celebrate its centennial on December 2, 2026, and plans to celebrate all year long with centennial-themed events, merchandise, a new City logo and updated branding, community involvement, and a special birthday party celebration in December 2026. In order to promote community involvement and ensure we include unique community events and programs for this celebration, Staff recommended the establishment of a Committee comprised of different City organizations, non-profits, and recognized community groups. The Committee will split off into Subcommittees working with Staff and other members to prepare recommendations for programming, events, and other items associated with the centennial celebrations. The Committee will be comprised of nineteen (19) members: two (2) City Council Members; one (1) appointed from each of the five (5) City Council districts; one (1) member from Kiwanis Club of Placentia; one (1) member from the Placentia Library; one (1) member from the Rotary Club of Placentia; one (1) member from the Placentia Round Table Women's Club; one (1) member from the Placentia Yorba Linda Unified School District; one (1) member from the Veterans Advisory Committee; one (1) member from the Placita Santa Fe Merchants Association; one (1) member from the Placentia Chamber of Commerce; one (1) member from the Senior Advisory Committee; one (1) member from the Heritage Festival Committee; two (2) members from the Historical Committee. City Staff members will serve as facilitators/liaisons for the Committee.

This action approves the appointees from the Veterans Advisory Committee, Placentia Round Table Women's Club, City Council Representative, Council District Three (3), Council District Four (4), and Council District Five (5) to serve on the Centennial Steering Committee.

Recommendation:
45 Recommended Action: It is recommended that the City Council take the following action:

1. Approve the appointment of Paul Henderson to serve on the Centennial Steering Committee in representation of the Veterans Advisory Committee;

2. Approve the appointment of Carol Downey to serve on the Centennial Steering Committee in representation of the Placentia Round Table Women's Club;

3. Approve the appointment of Jodi Stout to serve on the Centennial Steering Committee in representation of Council District Three (3) per the recommendation of Council Member Yamaguchi; and

4. Approve the appointment of Peggie Yamaguchi to serve on the Centennial Steering Committee in representation of Council District Four (4) per the recommendation of Mayor Pro Tem Wanke; and

5. Approve the appointment of Aaron Mills to serve on the Centennial Steering Committee in representation of Council District Five (5) per the recommendation of Council Member Smith; and

6. Approve the appointment of Paulette Chaffee to serve on the Centennial Steering Committee per the recommendation of Mayor Kirwin as a City Council Representative.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to Increase Community Engagement under Objectives #4.1 and #4.2, which is to Evaluate Alternative and More Creative Methods of Community Outreach and Increase Community Engagement/Outreach.

Discussion:

At the February 4, 2025 City Council Meeting, the Council approved the appointment of the following members to serve on the Centennial Steering Committee:

Historical Committee Members Bonnie Carren and Kathy Frazee Park, Arts, and Recreation Commissioner Tricia Montelongo Placentia Chamber of Commerce Executive Director Michele Severson Placita Santa Fe Merchants Association President Rosalina Davis Heritage Committee Member Kenny Binnings
Placentia Library District Assistant Director Yesenia Baltierra Kiwanis Club President James Kissinger
City Council Member and Placentia Rotary Member Ward Smith District 2 representative Art Castillo, Representing Mayor Kirwin in City Council District 2

The recommended action approves the appointees from the Veterans Advisory Committee, Placentia Round Table Women's Club, City Council Representative, Council District Three (3), Council District Four (4), and Council District Five (5) to serve on the Centennial Steering Committee.

The Committee meets monthly on the second Monday of each month at 5:30 p.m. at City Hall.

Should applications be received for the remaining Committee vacancies, they will be submitted to the Council for consideration and, if appointed at a subsequent City Council meeting, the applicant(s) shall join the Committee.
46 Agenda Item No: 1.d

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Andrew Gonzales
From: Development Services
Subject:

Tentative Parcel Map No. TPM 2024-143. A Request to Subdivide a 2.66-acre Parcel at 975 S. Lakeview Avenue (APN 346-341-29) into two Parcels of 1.38 Acres (Parcel 1) and 1.27 Acres (Parcel 2) within the C-M (Commercial Manufacturing) Zoning District Financial Impact:

Fiscal Impact:

None.

Summary:

At the Planning Commission meeting held on March 11, 2025, the Planning Commission voted 6-0-0-0 to recommend approval of TPM 2024-143 to the City Council. TPM 2024-143 is a request from the applicant, Glen Gwatney, representing Anacal Engineering, to subdivide an existing 2.66-acre parcel into two (2) parcels measuring 1.38-acres (Parcel 1) and 1.27-acres (Parcel 2) for property located within the C-M (Commercial Manufacturing) Zoning District located on property at 975 S. Lakeview Avenue. In accordance with Placentia Municipal Code (PMC) Sections 22.80.060 and 22.80.070, the Planning Commission hereby submits a report of its finding and recommends approval of TPM 2024-143 to the City Council.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Receive the Staff Report, ask any questions of Staff; and

2. Adopt Resolution R-2025-08, a Resolution of the City Council of the City of Placentia, to make findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 – Minor Land Divisions) and the City of Placentia Environmental Guidelines, and approve TPM 2024-143 to permit the subdivision of an existing 2.66-acre parcel into two (2) parcels measuring 1.38-acres (Parcel 1) and 1.27-acres (Parcel 2) for property located within the C-M (Commercial Manufacturing) Zoning District located on property at 975 S. Lakeview Avenue (Assessor’s Parcel Number 346-341-29 & 346-341-30).

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to:

Tentative Parcel Map No. 2024-143 aligns with the City’s Strategic Plan Objective 1.4 of protecting and preserving economic development nodes by ensuring clear property 47 delineation, regulatory compliance, and efficient site management. By properly defining boundaries around the fueling tanks, the adjustment supports the continued viability of a revenue-generating commercial property, enhances land use clarity, and facilitates long-term investment potential. This contributes to the stability and orderliness of the area, ultimately maximizing revenue opportunities for the City.

Discussion:

The subject site is located in the southeastern portion of the City of Placentia, near the border with City of Anaheim. It is a developed lot that includes a gas station and a warehouse with an associated administrative office to the north. The property is situated west of S. Lakeview Avenue and north of E. Mira Loma Avenue within the C-M (Commercial Manufacturing) Zoning District. The parcels are currently designated as numbered lots, with multiple access points from both S. Lakeview Avenue and E. Mira Loma Avenue.

The proposed Parcel Map will adjust the property line separating the two existing lots but will not create additional parcels or modify the existing land uses. The proposed lot sizes exceed the minimum lot size and width requirements established under the C-M (Commercial Manufacturing) Zoning District, ensuring compliance with zoning regulations. The site is located in an established industrial area, surrounded by a variety of industrial and commercial uses, and is adjacent to the City of Anaheim. The lot line will be centrally positioned within the property and will not negatively impact onsite circulation, access, or parking configurations for existing uses. This subdivision will maintain the functionality, compliance, and operational efficiency of both parcels while supporting orderly development within the industrial zone.

ZONING COMPLIANCE STANDARDS:

Lot Standards

Section 22.16.030 of the Placentia Municipal Code (PMC) establishes the development standards for properties within the C-M (Commercial Manufacturing) Zoning District, including minimum requirements for lot width, lot depth, and lot area. Per the C-M zoning regulations, all lots must have a minimum lot size of 20,000 square feet and a minimum lot width of 100 feet to ensure adequate space for industrial and commercial operations. The proposed subdivision not only meets but exceeds these minimum development standards, ensuring compliance with zoning regulations while maintaining the functionality and viability of both parcels for existing and future use.

CEQA

The proposed application was reviewed by staff in accordance with the requirements of the California Environmental Quality Act (“CEQA”), Public Resources Code §§ 21000 et seq., the State CEQA Guidelines, 14 C.C.R. §§ 15000 et seq., and the Environmental Guidelines of the 48 City of Placentia. Staff recommends that the Planning Commission exercise its independent judgment and find that TPM 2024-143 is exempt from CEQA pursuant to State CEQA Guidelines §15315 (Class 15 - Minor Land Divisions), as it applies to the division of property in urbanized areas zoned for four or fewer parcels, the division is in conformance with the General Plan and zoning, no variances or exceptions are required, all services and access to the proposed parcels to local standards are available, the parcel was not involved in a division of a larger parcel within the previous 2 years, and the parcel does not have an average slope greater than 20 percent.

CONCLUSION:

The proposed project is consistent with the City’s General Plan and meets the minimum development standards of the PMC. Including the recommended conditions of approval, the proposed subdivision located within the existing C-M (Commercial Manufacturing) Zoning District will be compatible with adjacent land uses and will not result in any adverse impacts to the surrounding area.

RECOMMENDATION:

Staff and the Planning Commission recommends that the City Council make findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 – Minor Land Divisions) and the City of Placentia Environmental Guidelines, and adopt Resolution R-2025-08, approving TPM 2024-143 and making the findings to permit the subdivision of a 2.66-acre parcel into two parcels of 1.38 acres (Parcel 1) and 1.27 acres (Parcel 2) within the C-M (Commercial Manufacturing) Zoning District at 975 S. Lakeview Avenue.

Fiscal Impact Summary:

Fiscal Impact:

No fiscal impact is anticipated with the approval of the Tentative Parcel Map, as the proposed subdivision involves adjusting property lines to better align with existing on-site improvements.

The map does not authorize or result in any new development.

Attachments

1. Resolution R-2025-08 - TPM 2024-143.docx

2. TPM 2024-143 MAP.pdf

3. PC Staff Report SIGNED.pdf
49 RESOLUTION NO. R-2024-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, TO MAKE FINDINGS THAT THE PROJECT IS

CATEGORICALLY EXEMPT PURSUANT TO THE

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) SET
FORTH IN TITLE 14 CCR § 15315 (CLASS 15 – MINOR LAND

DIVISIONS) AND THE CITY OF PLACENTIA
ENVIRONMENTAL GUIDELINES, AND APPROVE TPM 2024-
143 TO PERMIT THE SUBDIVISION OF AN EXISTING 2.66-
ACRE PARCEL INTO TWO (2) PARCELS MEASURING 1.38-
ACRES (PARCEL 1) AND 1.27-ACRES (PARCEL 2) FOR

PROPERTY LOCATED WITHIN THE C-M (COMMERCIAL

MANUFACTURING) ZONING DISTRICT LOCATED ON
PROPERTY AT 975 S. LAKEVIEW AVENUE (ASSESSOR’S
PARCEL NUMBER 346-341-29 & 346-341-30)
A. Recitals
WHEREAS,on March 11, 2025, the Planning Commission of the City of Placentia conducted, and concluded, a duly noticed public hearing, as required by law, recommending to the City Council of the City of Placentia, approval of Tentative Parcel Map No. TPM 2024-142 for the subdivision located at 975 S. Lakeview Avenue.

WHEREAS,The Planning Commission heard testimony, received a report and other relevant information from City Staff and members of the public including Anacal Engineering (“Applicant” hereinafter) and Greenleaf, LLC (“Property Owner” hereinafter), regarding a Tentative Parcel Map application.

WHEREAS,all legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1.The City Council hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct.

Section 2.Based upon substantial evidence presented to this City Council with regard to the application, including written staff reports, verbal testimony and development plans, the City Council hereby specifically finds as follows:
a.The proposed project will not be: (1) detrimental to the health, safety or general welfare of the persons residing or working within the neighborhood of the 50 Resolution R-2025-08

Page 2 of 4 ends

existing development or within the city, or (2) injurious to the property or improvements within the neighborhood or within the city as it only involves the subdivision of land for the purposes of ensuring clear property delineation, regulatory compliance, and efficient site management of the subject lots. Subject to compliance with the attached Conditions of Approval and Standard Development Requirements (Attachment “A”), this development complies with all applicable code requirements and development standards of Title 23 of the Placentia Municipal Code (PMC), and Title 22, and all applicable Building Codes and other Regulations of the PMC.
b.The proposed subdivision will be consistent with the City's General Plan. The General Plan Land Use designation for the subject site is Commercial Manufacturing, and the proposed use does not involve any change in the land use designation of the subject site. The proposed project involves the subdivision of an existing 2.66-acre parcel into two (2) parcels measuring 1.38-acres (Parcel 1) and 1.27- acres (Parcel 2) within the C-M (Commercial Manufacturing) Zoning District located at 975 S. Lakeview Avenue (Assessor’s Parcel Numbers 346-341-29, -30), which the existing development type is consistent with the Commercial Manufacturing land use designation.
c.The proposed project as presented in the staff report and accompanying plans complies with all requirements of PMC Chapter 22.80 (Subdivisions of four or less parcels). The proposed development includes Conditions of Approval and Standard Development Requirements to ensure full compliance with applicable code requirements.
d.Conditions necessary to secure the purposes of this section, including guarantees and evidence of compliance with conditions are made part of this development approval. Attachment “A” contains Conditions of Approval and Standard Development Requirements specific to this development application in order to provide assurances that the proposed subdivision and related on and off-site improvements are in compliance with applicable requirements of the PMC.
e.The proposed map is consistent with the General Plan, as it seeks to reconfigure the size of two existing parcels by realigning their shared property line. This adjustment ensures clear delineation of property boundaries while maintaining compliance with zoning regulations and existing land use designations. In an overall review of the General Plan, the proposed subdivision is consistent with all of the policies, programs, and goals.
f.That the site is physically suitable for the type of development. The site consists of a 2.66-acre parcel within the C-M Zoning District and is designed to accommodate existing industrial and commercial uses. The proposed subdivision will realign the property line between two existing parcels without increasing density or altering the current land use. The site provides adequate access, circulation, and infrastructure to support continued operations in compliance with C-M zoning standards, ensuring its suitability for ongoing industrial and commercial activities. 51 Resolution R-2025-08

Page 3 of 4 ends

g.That the design of the subdivision is not likely to cause serious public health problems. The proposed subdivision is to allow a subdivision will realign the property line between two existing parcels to ensure clear delineation of property boundaries.
h.That the design of the subdivision or the type of future improvements will not conflict with easements, acquired by the public at large, for access through or use of property within the proposed subdivision. As part of the review of the application, an extensive record research was completed. All of the easements will be protected in place. i.The design of the subdivision and the proposed lot line adjustment are not likely to cause substantial environmental damage or result in the injury of wildlife or their habitat. The subject site is an already developed property, containing a gas station and a warehouse with associated administrative offices, within the C-M Zoning District.

Given its urbanized setting and the absence of designated wildlife habitats within the area, the proposed lot line adjustment will not introduce any new environmental impacts. The subdivision is a minor technical modification that does not involve new development, grading, or changes to land use, ensuring compliance with environmental regulations.

Section 3.
a.Based upon the environmental review of the project, the City Council finds that TPM 2020-124 is exempt from the California Environmental Quality Act (“CEQA”), Public Resources Code §§ 21000 et seq., the State CEQA Guidelines, 14 C.C.R. §§ 15000 et seq., and the Environmental Guidelines of the City of Placentia pursuant to the State CEQA Guidelines § 15315 (Class 15 – Minor Land Divisions) as the subdivision is a minor technical modification that does not involve new development, grading, or changes to land use, resulting in four or fewer parcels. b.The City Council finds and determines that, based upon the findings set forth above and below, and changes and alterations which have been incorporated into and conditioned upon the proposed project, no significant adverse environmental effects will occur; and
c.The City Council finds that facts supporting the above-specified findings are contained in the staff report and exhibits, and the information provided during the City Council meeting conducted with respect to the Application.

Section 4.Based upon the findings and conclusions set forth herein, the City Council hereby approves Tentative Parcel Map 2024-143, as modified herein, and specifically subject to the conditions set forth in Attachment A to this Resolution attached hereto and by this reference incorporated herein.

PASSED, ADOPTED and APPROVED this 1
st day of April 2025.
52 Resolution R-2025-08

Page 4 of 4 ends

_______________________________
Kevin Kirwin, Mayor
ATTEST:
______________________________
Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia, held on the 1st day of April 2025 by the following vote:

AYES:Councilmembers:

NOES:Councilmembers:

ABSENT:Councilmembers:

ABSTAIN:Councilmembers:
__________________________________
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
______________________________
Christian Bettenhausen, City Attorney
53 ATTACHMENT “A”
54 Resolution R-2025-08 ATTACHMENT A

Page 1 of 3 ends

Attachment “A”
Special Conditions of Approval for
Tentative Parcel Map No. TPM 2024-143
975 S. Lakeview Avenue
(APNs: 346-341-29, 346-341-30)

SPECIAL CONDITIONS
If the above referenced application is approved, applicant and/or property owner shall comply with the Special Conditions listed below and the Standard Development Requirements attached.

ALL OF THE FOLLOWING SPECIAL CONDITIONS OF APPROVAL AND STANDARD

DEVELOPMENT REQUIREMENTS SHALL BE FULLY COMPLIED WITH FOR THE DEVELOPMENT PLAN REVIEW TO CONTINUE IN GOOD STANDING.

DEVELOPMENT SERVICES DEPARTMENT – PLANNING DIVISION:

1.Failure to abide by and faithfully comply with any and all conditions attached to this action shall constitute grounds for revocation or amendment of said actions by the City of Placentia Planning Commission.

2.The applicant shall, as a condition of project approval, at its sole expense, defend, indemnify and hold harmless the City, its officers, employees, agents and consultants from any claim, action, proceeding, liability or judgment against the City, its officers, employees, agents and/or consultants, which action seeks to set aside, void, annul or otherwise challenge any approval by the City Council, Planning Commission, or other City decision-making body or City staff action concerning applicant’s project.

The applicant shall pay the City’s defense costs, including attorney fees and all other litigation-related expenses, and shall reimburse the City for any and all court costs, which the City may be required to pay as a result of such defense. The applicant shall further pay any adverse financial award which may issue against the City including but not limited to any award of attorney fees to a party challenging such project approval. The City shall retain the right to select its counsel of choice in any action referred to herein. The City agrees to promptly notify the applicant of any such claim filed against the City and to fully cooperate in the defense of any such action.

3.Approval of TPM 2024-143 and the resulting Final Map is contingent upon City Council approval.
55 Resolution R-2025-08 ATTACHMENT A

Page 2 of 3 ends

4.TPM 2024-143 shall expire twenty-four (24) months after City Council approval or conditional approval if a final map is not recorded. Upon written request by the developer the time limit may be extended an additional twelve (12) months by City Council.

5.TPM 2024-143 shall not permit any new construction. Any construction activities, except for ongoing maintenance and repair of existing structures or appurtenances, are strictly prohibited under this approval. If the developer or property owner of either lot proposes new onsite construction, a new entitlement application package must be submitted to the City of Placentia for review and approval. Upon approval of a subsequent subdivision or proposed development, the new conditions of approval will supersede and replace the conditions established under this Tentative Parcel Map.

6.A final map shall be prepared by or under the direction of a registered Civil Engineer or licensed land surveyor in the State, as provided for in the Business and Professions Code.

7.TPM 2024-143 and the related Final Map shall comply with the applicable requirements of Title 22 Subdivisions of the Placentia Municipal Code.

8.Any modifications to the approved TPM, including any changes, expansions, or intensifications of use, shall be subject to review and approval by the Director of Development Services. The Director of Development Services or their designee shall determine whether such modifications require approval by the City of Placentia Planning Commission or may be approved administratively by City staff.

DEVELOPMENT SERVICES DEPARTMENT - BUILDING DIVISION:

9.The parcel map, after being approved by City Council, shall be recorded by the Orange County Recording Office.

PUBLIC WORKS DEPARTMENT - ENGINEERING DIVISION:

Final Map

10. The applicant shall prepare and submit a preliminary title report no older than 90 days.

11. Prior to approval of the Final Map, the developer shall provide security in an amount specified in writing by the Registered Civil Engineer or a Licensed Land Surveyor of record. The developer shall enter into an agreement for providing the necessary right-of-way design and construction of missing public improvements, which shall be constructed in coordination with adjacent existing improvements prior to occupancy of the development and subject to review and approval by the City Engineer.

12. Prior to the exoneration of any security, the applicant shall submit one (1) duplicate Mylar of the final map and all as built public improvement plans, in a manner acceptable to the City Engineer.

Public Improvements and Construction
56 Resolution R-2025-08 ATTACHMENT A

Page 3 of 3 ends

13. All improvement and grading plans shall be drawn on twenty-four (24) inch by thirty- six (36) inch Mylar and signed by a registered civil engineer or other registered/licensed professional as required.

14.Prior to recording the final map, the public improvement plans as required shall be signed by the City Engineer.
57 1 2Civil Engineering and Land SurveyingE N G I N E E R I N GA N A C A LAnaheimLEGENDVICINITY MAP975 SOUTH LAKEVIEW AVENUEGENERAL NOTESOWNER/SUBDIVIDERLAND AREAANACAL ENGIEERING COMPANYCIVIL ENGINEERING & LAND SURVEYINGTENTATIVE PARCEL MAP NO. 2024-143TENTATIVE PARCEL MAP NO. 2024-143PARKING TABLEZONING INFORMATION58

LAKEVIEW AVENUEMIRALOMA AVENUEEISENHOWERCIRCLEPARCEL 2PARCEL 1CLCLCLEISENHOWER CIRCLE2 2Civil Engineering and Land SurveyingE N G I N E E R I N GA N A C A LAnaheim975 SOUTH LAKEVIEW AVENUEANACAL ENGIEERING COMPANYCIVIL ENGINEERING & LAND SURVEYINGTENTATIVE PARCEL MAP NO. 2024-143TENTATIVE PARCEL MAP NO. 2024-143NOTEEASEMENT NOTES59

60 61

62 Planning Commission Meeting -TPM 2024-143
March 11, 2025
Page4
CONCLUSION:

The proposed project is consistent with the City's General Plan and meets the minimum de velopment standards of the PMC. Including the recommended conditions of approval, the proposed subdivision located within the existing C-M Zoning District will be compatible with adjacent land uses and will not result in any adverse impacts to the surrounding area.

RECOMMENDATION:

Staff recommends that the Planning Commission make findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 -Minor Land Divisions) and the City of Placentia Environmental Guidelines, and adopt Resolution PC 2025-03, recommending approval of TPM 2024-143 to the City of Placentia City Council and making the findings to permit the subdivision of a 2.66-acre parcel into two parcels of 1.38 acres (Parcel 1) and 1.27 acres (Parcel 2) within the C-M (Commercial Manufacturing) Zoning District at 975 S. Lakeview Avenue.

Prepared and submitted by:

Andrew A. Gonzales
Planning Manager
Attachments:

Reviewed and approved by:

Development Services

1.Resolution No. PC 2025-03 recommending City Council approval of TPM 2024-143

1.a. Conditions of Approval

2.Vicinity Map

3.Proposed Tentative Parcel Map No. 2024-143

4.Affidavit of Mailings, Radius Map, and Address List
63 Agenda Item No: 1.e

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:

Award of Contract to Seco Electrical and Lighting, Inc. for Replacement of Generators at Fire Station 1 and 2., City Project No. 5501
Financial Impact:

Fiscal Impact:

The Public Works Department is proposing replacement of the generators at Fire Station 1 and 2. The approximately 30-year old generators at both stations are out of service and are in need of replacement. The Fiscal Year (FY) 2024-2025 Capital Improvement Program (CIP) Budget included $150,000 for the replacement of the generator at Fire Station 1 which has failed. Since then, the generator at Fire Station 2 has also failed and is now in need of replacement. Generators provide backup power and ensure continuity of essential public services in the event of a power outage. Staff recommends that the City Council award a purchase agreement to Seco Electrical and Lighting, Inc., (Seco) in the amount of $137,415.11 for replacement of the generators at Fire Stations 1 and 2. In addition to the purchase cost, there is a construction contingency amount of $11,848.45 included to cover unforeseen conditions.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the purchase of two replacement generators for Fire Station 1 and 2 from Seco Electrical and Lighting, Inc., for $149,263.56;

2. Authorize the Interim City Administrator to approve invoice change orders up to $11,848.56 to cover unforeseen conditions; and

3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item. 64 Discussion:

The City Council approved replacement of the generator at Fire Station 1 as part of the FY 2024-2025 CIP Budget. The generators at both fire stations are past their useful service life, however at the time of budget submissions, the generator at Fire Station 1 had previously failed and was proposed for replacement as the generator at Fire Station 2 remained operational. Staff intended to replace the generator at Fire Station 1 with a larger capacity generator to also power Fire Headquarters, located next door to the Fire Station 1. However, because the two buildings have separate addresses, they cannot share a generator. Adding a generator at Fire Headquarters would require installation of another electrical panel and additional work which cannot be absorbed within the approved project budget. While staff were considering replacement options for the generator at Fire Station 1, the generator at Fire Station 2 also failed.

Staff explored options to replace the generators at both fire stations within the existing project budget. One option considered was the conversion of a portable generator the City purchased in 2004, to a permanent installation at Fire Station 1. This would require updating the cabling to be compatible to connect to the electrical panel and installing a new transfer switch. The quote for completing this cabling work was $24,036.46. However, the cost for a new generator of sufficient capacity for Fire Station 1 is $63,280.63. Staff recommends replacement of the generator at Fire Station 1 with a new generator instead of reconfiguring the cabling on a 20- year-old portable generator.

The generator at Fire Station 2 has failed and is now out of service. Seco quoted the cost to replace this generator at $74,134.48. Based on the original project budget of $150,000, the costs for replacement of the generator at Fire Station 2 can be accommodated without appropriating additional funds.

Costs for this type of equipment are anticipated to increase due to expected tariffs. Seco is willing to guarantee pricing through April 5 while other vendors are currently holding pricing for one week. There is the possibility of increased costs to the City should the replacements be put out to bid, with no guarantee vendors could hold pricing long enough to complete the standard purchasing and award process. In an effort to get the best value for the City, staff is requesting the approval of a sole source purchase of the two generators from Seco for a total of $137,415.11 with a construction contingency of $11,848.56, for a total amount of $149,263.56. City Municipal Code 3.08.070 allows the purchase of equipment without being put out to bid if it can only be obtained from a sole distributor or manufacturer within the time frame that reasonably meets the needs of the City.

Fiscal Impact Summary:

Fiscal Impact:

The total cost for this project amounts to $149,263.56. This cost consists of the construction amount of $137,415.11 with Seco and a contingency in the amount of $11,848.45. A total of $150,000 was budgeted in the FY 2024-2025 CIP budget for the replacement of the generator at Fire Station 1. If approved, staff will utilize the remaining budgeted funds of $149,263.56 for replacement of the generators at both fire stations. As such, sufficient funding exists for the recommended actions.

Attachments
PSA Packet - SECO - Revised.pdf
65 CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH

SECO ELECTRIC & LIGHTING INC

THIS AGREEMENT is made and entered into this 1th day of April, 2025 (“Effective Date”), by and between the CITY OF PLACENTIA, a municipal corporation (“City”), and SECO Electric & Lighting Inc, a California corporation (“Consultant”).

W I T N E S S E T H:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor for the purchase and installation of generators for the Placentia Fire Stations, as more fully described herein; and

B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit “A” (the “Project”) and desire to set forth their rights, duties , and liabilities in connection with the services to be performed; and

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant’s Proposal (“Proposal”), attached hereto as Exhibit “A” and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

66 2
SECO Electric & Lighting Inc.]
Rev. 01/2024
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State, and local laws and ordinances applicable to the services required under this Agreement. Consultant warrants that it is not suspended or debarred from doing business with the United States government and can legally be paid from federal funds. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender, or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship.

Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have 67 3
SECO Electric & Lighting Inc.]
Rev. 01/2024
access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “A”. Consultant’s total compensation shall not exceed One Hundred Forty-Nine, Two Hundred Sixty-Three Dollars and Fifty-Six Cents ($149,263.56), unless authorized herein.

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described “Scope of Services”, an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 10% of the total contract sum. The City Administrator is authorized to approve a Change Order for such additional services. Where the original contract is $40,000.00 or less, City Council approval shall be required prior to any increase bringing the total compensation to more than $40,000.00.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit “A”. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of 68 4
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performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 12 months, ending on April 01, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending, or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates, or abandons a portion of this Agreement such suspension, termination, or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:

a. Be adjudged a bankrupt;

b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;

c. Make a general assignment for the benefit of creditors;

d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;

e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or

f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for 69 5
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reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development, and construction documents, data studies, drawings, maps, and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Insurance. The Contractor and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, insurance as set forth in Exhibit “B” attached hereto and incorporated herein by this reference.

Neither the City nor any of its officers, officials, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Deductible or Self-Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.3. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages, as well as providing the City with the required endorsements, in a form and content approved by City, prior to performing any services under this Agreement.

The certificates of insurance and endorsements shall be attached hereto as Exhibit “C” and incorporated herein by this reference.

5.4. Non-limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the 70 6
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parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives, and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives, and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant’s responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence, or other communications concerning this Agreement, or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

SECO Electric & Lighting Inc
18962 Montecito Drive
Yorba Linda, CA, 92886
City of Placentia
401 E. Chapman Ave.

Placentia, CA 92870
Tel: (714) 348-5620 Tel: (714) 993-8212

Attn: Demetri Canseco Attn: Samantha Byfield

6.5. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of 71 7
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laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet, or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting, or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to protect, defend, indemnify, and hold free and harmless the City, its officers, officials, agents, employees, and volunteers, at Consultant’s sole expense, from and against any and all claims, liabilities, demands, actions, expenses, damages, suits, or other legal proceedings brought against the City, its officers, officials, agents, employees, and volunteers arising out of or in any way connected with the performance of the Consultant, its employees, and/or authorized subcontractors’ work undertaken pursuant to this Agreement including all acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Consultant, its employees and/or subcontractors. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness, or willful misconduct by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its officers, officials, agents, employees, and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable, and whether or not there is any evidence of fault or wrongdoing by the Consultant, its employees and/or its subcontractors. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees 72 8
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due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, State, or Federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information, and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files, and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes, or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information, and data, including, but not limited to, computer tapes, discs, or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as 73 9
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confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates, and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates, and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates, or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project.

Consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

Consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable:

This Agreement, the City’s Request for Proposals, the Consultant’s Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this 74 10
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Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation

__________________________________ Date: __________________________ Thomas R. Hatch, Interim City Administrator
75 76

12 SECO Electric & Lighting Inc.]
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EXHIBIT A

CONSULTANT’S PROPOSAL AND SCOPE OF WORK

77 E S T I M AT E

SECO ELECTRIC AND LIGHTING,
INC.
1 8962 Mon tecito Dr
Yorba Linda, CA 92 8 86
Secoelectricandligh ting@gm ail.com
(714 )3 4 8-5 620

THE CI TY O F PLACE NTIA
Bil l t o

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA, CA 92870
Shi p to

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA, CA 92870
Estimate details
Estimate no.: 259 2
Estimate date: 0 9/26/2024
#Date Product or service Description Qty Rate Amou nt

1.Es timate of cos t for the following:

1. R emov e ex is ting gener ator and
trans fer s witch at Fir e Station 1.

Dis connect electr ical and un b olt units
from concr ete p ad and wall. Crane to
us ed to lift exis ting units and p rep for
d is p os al.

2. Ins tall new Generac R A03022AD AE
30KW D2, 2L G22 TA 120/240 1PH 50
GA Generator, Dies el p owered
Series . (Note: City of Placentia to
confir m mod el# and s p ecs p rior to
p lacing the ord er )

3. Ins tall new Generac R X SW150A3 |
Item# 1272054 R XS TR ANSFE R
SWITCH SE R A150A
(Note: City of Placentia to confi rm
mod el# and s p ecs p rior to p lacing the
ord er )
Note:

1. Work to b e d one d uring b us ines s
hours 7-4p m M -F.

2. Power mus t b e s hut d own for
ap p rox . 8-10 hours

3. E xis ting concrete p ad is not lar ge
enough for the new unit. City of
Placentia will need to fi nd a concr ete
comp any to p our a new p ad .
78 2.402 GENE R AC R A03022AD AE 30KW D 2,2L
G22 TA 120/240 i PH 50 GAL
1 $38,972.29 $38,972.29

3.402 GENE R AC R XSW150A3 R XS
TR ANSFER SWITCH SE R A150A
1 $1,548.98 $1,548.98

4.CRA NE SERVICE CR ANE SER V ICE 1 $2,770.00 $2,770.00

5.Services DISPOSAL $1,500.00 $1,500.00

6.402 M ISC/WIR E /CONNECTOR S,STR APS/

ANCHOR S
$500.00 $500.00

7.L ab o r Lab or $14,400.00
No te to cus to mer

E STIM ATE OF COST FOR THE FOLLOWING WOR K AS
D E SCR IB E D .

Sub total $59,691.27
Sales tax $3,589.36
Total $63,280.63
A ccepted d ate A ccep ted by
79 E S T I M AT E

SECO ELECTRIC AND LIGHTING,
INC.
1 8962 Mon tecito Dr
Yorba Linda, CA 92 8 86
Secoelectricandligh ting@gm ail.com
(714 )3 4 8-5 620

THE CI TY O F PLACE NTIA
Bil l t o

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA, CA 92870
Re: Fire Station 2
Shi p to

CITY OF PLACENTIA
401 E CHAPMAN AVE
PLACENTIA, CA 92870
Estimate details
Estimate no.: 264 4
Estimate date: 0 3/05/2025
#Date Product or service Description Qty Rate Amou nt

1.Fir e Station 2
Dis connect ex is ting generator and
trans fer s witch. Ins tall new Generac
50KW 120/240v s ingle p has e, d ies el
132 gallon tank with 200A 120/240v
trans fer s witch.

Dis connect wire cond uit from ex is ting
gener ator
Ad d new outd oor j b ox for new p ower
and control wires
Ad d new ground rod and ground new
gener ator
Ins tall temp p ower at main meter ar ea
to fire s tation while remov ing and
ins talling new trans fer s witch
R eins tate the temp p ower b ack on the
new trans fer s witch
Ad d new s ealtite flex connections for
the p ower and contr ol wir ing
M ak e new connections to the new
gener ator and trans fer s witch
Ins tall new (3) 3/O wires and #6 ground
wire from the new J-b ox to the new
gener ator
B e ther e when the s tart up is
p erformed
Pr ov id e s cis s or lift to ins tall new wir e
and cond uit
Wor k to b e p erformed d uring normal
b us ines s hours M -F 7am-4p m 80

2.402 50Kw Gener ac d ies el generator
120/240V s ingle p has e 132 gallon tank
w/ trans fer s witch
1 $46,849.00 $46,849.00

3.402 M ater ial 1 $3,785.00 $3,785.00

4.CRA NE SERVICE CR ANE SER V ICE 1 $2,770.00 $2,770.00

5.Services Flat b ed haul away and d is p os al 1 $1,500.00 $1,500.00

6.L ab o r Lab or $14,800.00 $14,800.00
No te to cus to mer

E STIM ATE OF COST FOR THE FOLLOWING WOR K AS
D E SCR IB E D .

Sub total $69,704.00
Sales tax $4,430.48
Total $74,134.48
A ccepted d ate A ccep ted by
81 13
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EXHIBIT B

INSURANCE REQUIREMENTS

82 EXHIBIT B

INSURANCE REQUIREMENTS

A. Minimum Scope and Limits of Insurance

City reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this Agreement or failure to identify any insurance deficiency shall not relieve Consultant from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance, including any extension thereof, of this Agreement.

Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement, including any extension thereof, all of the following minimum scope of insurance coverages:

1. Commercial General Liability Insurance

Broad-form commercial general liability, with coverage at least as broad as the most current version of ISO Commercial General Liability coverage form CG 00 01, in a form at least as broad as ISO form CG 00 01 04 13, and shall include insurance for premises and operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury, and personal and advertising injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence and Four Million Dollars ($4,000,000.00) general aggregate. The aggregate limit, encompassing the above coverage, shall apply separately to this project/location. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.

2. Business Automobile Liability Insurance

Business automobile liability for all owned, hired, leased, and non-owned vehicles at least as broad as the most current version of ISO Business Auto Coverage form CA 00 01, with a policy limit of not less than Two Million Dollars ($2,000,000.00) combined single limit per accident. If Consultant maintains higher limits than the specified minimum limits, City requires and shall be entitled to coverage for the higher limits maintained by the Consultant.

3. Workers’ Compensation and Employer’s Liability Insurance

Workers’ compensation insurance as required by the State of California and Employer’s Liability Insurance with a minimum limit of One Million Dollars ($1,000,000.00) per accident for any employee or employees of Consultant. Consultant agrees to waive and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By signing this Agreement, the Consultant acknowledges and agrees to the following:
83 I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workers' Compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for, and maintaining in full force and effect for the duration of this Agreement, complete workers’ compensation insurance, and shall furnish a certificate of insurance to the Project Manager before execution of this Agreement by the City. The City, its officers, officials, agents, employees, and volunteers shall not be responsible for any claims in law or equity occasioned by failure of the Consultant to comply with this Section.

4. Standards for Insurance Companies

All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commission to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide.

B. Documentation and Other Provisions

1. The commercial general liability insurance policy and business automobile liability policy shall be endorsed to contain the following: The City of Placentia, its officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied, or used by the Consultant; and automobiles owned, leased, hired, or borrowed by the Consultant. General liability coverage can be provided in the form of an endorsement to the Contractor’s insurance at least as broad as one of the following ISO ongoing operations forms: CG 20 10 or CG 20 26 or CG 20 33 (not allowed from subcontractors), or CG 20 38; and one of the following ISO completed operations forms:

CG 20 37, 2039 (not allowed from subcontractors), or CG 20 40.

2. Said policies shall not terminate, nor shall they be cancelled or coverage reduced, without at least thirty (30) days’ written notice to the City. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any cancelled policy or reduction in the required coverage limits, the City may procure such insurance at Consultant’s sole cost and expense.

3. The Consultant’s insurance coverage shall be primary insurance coverage at least as broad as ISO CG 20 01 04 13 as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy.

4. Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.

84 5. Defense fees and costs shall not deplete the limits of any insurance provided under this Agreement.

6. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

7. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure the City is an additional insured on insurance required from subcontractors.

8. Consultant agrees to waive, and to obtain endorsements from insurers waiving, subrogation rights against the City, its officers, officials, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their insurance policies.

9. Coverage shall be on a standard occurrence form. Claims-made forms are not acceptable. Modified, limited, or restricted occurrence forms are not acceptable.

85 14
SECO Electric & Lighting Inc.]
Rev. 01/2024

EXHIBIT C

CERTIFICATES OF INSURANCE AND ENDORSEMENTS
86 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:CONTACT
(A/C, No):FAX
E-MAILADDRESS:

PRODUCER
(A/C, No, Ext):PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT

EROTH-STATUTEPER

LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED $PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
3/25/2025
Omega Pacific Insurance Solutions
1016 12th Street
Modesto CA 95354
Renee Rantz
209-338-5500 209-338-5507
[email protected]
License#:0F74463 U.S.Specialty Insurance Company 29599
SECOELE-01
Seco Electric &Lighting,Inc
317 Catalpa Ave
Brea CA 92821
938578914
A X 1,000,000
X 100,000
5,000
1,000,000
2,000,000
X
Y N U24AC112082-05 3/30/2024 3/30/2025
2,000,000
The City of Placentia
401 E Chapman Ave
Placentia CA 92870
USA
87 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:CONTACT
E-MAILADDRESS:
(A/C, No, Ext):PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

OTHER:
(Per accident)
(Ea accident)
$
$
SUBR
WVD
ADDL
INSD

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANYP ROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT

EROTH-STATUTEPER

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED $PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2016 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY

PRODUCER
FAX (A/C, No): PAYCHEX INSURANCE AGENCY, INC.
225 KENNETH DRIVE
ROCHESTER, NY 14623
01/01/2025

SECO ELECTRIC & LIGHTING INC
18962 MONTECITO DR
YORBA LINDA, CA 92886
Paychex Insurance Agency, Inc.
877-266-6850
[email protected]
NorGUARD Insurance Company 31470
A Y NA N SEWC653063 01/06/2025 01/06/2026
8 1,000,000
1,000,000
1,000,000
City of Placentia
401 E Chapman Avenue
Placentia, CA 92870
88 Agenda Item No: 1.f

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:

Adoption of Resolution No. R-2025-07, Delegating Authority to the City Administrator and/or Their Designee to Record Notices of Completion for Public Works Projects Financial Impact:

Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Summary:

A Notice of Completion (NOC) is a legal document filed by the City to officially indicate when construction on a public works project has been completed. The NOC is recorded at an Orange County Clerk Recorder's Office after construction work is accepted as complete by the Director of Public Works/City Engineer and accepted by the City Council at a regularly scheduled City Council meeting. The current procedure is that when a project has completed construction, staff schedules it to be accepted at the next City Council meeting under an NOC.

This process takes at least two weeks for it to be on the next Council meeting's agenda, however, California Civil Code Section 9204 requires that an NOC be recorded within 15 days of project completion. This means that by the time the project is complete and the item is on the next Council meeting's agenda, it has already passed the timeframe when an NOC was supposed to be recorded at the Orange County Clerk Recorder's Office. Timely filing of the NOC helps limit the City's liability exposure related to payment claims from subcontractors, laborers and suppliers. In order to meet legally required filing deadlines, staff recommends that the City Council adopt a resolution authorizing the City Administrator to record notices of completion.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Adopt Resolution No. R-2025-07, authorizing the City Administrator or their designee to record notices of completion.

Strategic Plan Statement:

This item is consistent with the City Council approved Five Year Strategic Goal, number 8, to improve City governance, under Objective 8.1 which is to update all rules, policies and procedures to be consistent with Memorandums of Understanding and State/Federal regulations.
89 Discussion:

An NOC is a legal document filed by the City to officially indicate when construction on a public works project has been completed. The NOC is recorded at an Orange County Clerk Recorder's Office after construction work is accepted by the Director of Public Works/City Engineer and accepted by the City Council at a regularly scheduled City Council meeting.

In accordance with Section 9204 of the California Civil Code, the City must record an NOC within 15 days of project completion. Timely filing of the NOC helps limit the City's liability exposure related to payment claims from subcontractors, laborers and suppliers. Currently, City Council meetings occur twice a month, which can result in delays in recording NOCs.

These delays may hinder compliance with statutory requirements and increase the City's risk of legal and financial exposure.

Subcontractors, laborers, and suppliers, among others, on a public works project may serve the City with a stop payment notice to ensure that they are paid in full for their work. If such stop payment notices are timely filed, the City has a duty to withhold sufficient money from the general contractor in order to pay the claim and any reasonable costs of litigation. To be effective and under California Civil Code 9356, stop payment notices must be served on the City either within 30 days after the City records a timely NOC, or if an NOC is not filed, within 90 days after cessation or project completion. For the purposes of recording an NOC, a public works project is deemed complete at the earlier of when the project is accepted by a public entity, or where work ceases for a continuous period of 60 days. Therefore, it is in the best interest of the City to record NOCs on public works projects expeditiously in order to limit the City's exposure to any liabilities.

To be effective, the City must record the NOC within 15 days after completion of the pubic works project. Accordingly, delegating authority to the City Administrator to record NOCs will help ensure that such notices are recorded promptly. The resolution would authorize the City Administrator to record NOCs upon the Director of Public Works/City Engineer's acceptance of the construction work as complete. If the resolution is adopted, NOCs will not need to be approved by the City Council at a regular meeting. Instead, the City Administrator and/or their designee would be able to record the NOC immediately after the acceptance of construction work to limit City exposure to liabilities.

Fiscal Impact Summary:

Fiscal Impact:

There is no fiscal impact related to approving the recommended action.

Attachments
Attachment_1_-_Resolution_for_Issuance_of_Notice_of_Completion.docx 90 Resolution R-2025-07 ATTACHMENT 1

Page 1 of 2 ends

RESOLUTION NO. R-2025-07

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA DELEGATING AUTHORITY TO

THE CITY ADMINISTRATOR TO RECORD NOTICES OF

COMPLETION FOR PUBLIC WORKS PROJECTS
PURSUANT TO CIVIL CODE§ 9204
A.Recitals
WHEREAS, Under California law, subcontractors, laborers, and suppliers, among others, on a public works project may serve the City of Placentia ("City") with a stop payment notice to ensure that they are paid in full for their completed work. If such stop payment notices are timely filed, the City has a duty to withhold sufficient money from the general contractor in order to pay the claim and any reasonable cost of litigation;and
WHEREAS, To be effective, stop payment notices must be served on the City either within thirty (30) days after the City records a timely notice of completion or, if a notice of completion is not filed, within ninety (90) days after cessation or project completion; and
WHEREAS, For the purposes of recording a notice of completion, a public works project is deemed complete at the earliest of either when the project is accepted by a public entity or work ceases for a continuous period of sixty (60) days; and WHEREAS, Further, it is in the public interest for the City to make final payments on public works projects and record notices of completion as expeditiously as is practical in order to honor its contractual obligations to the general contractor and limit the City's exposure to any additional liabilities; and
WHEREAS, To be effective, the City must record a notice of completion on or within fifteen (15) days after the completion of the public works project; and WHEREAS, Accordingly, delegating authority to the City Administrator and/or his/her designee to record a notice of completion will help ensure that such notices are recorded promptly and avoid unnecessary delays.

B.Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
91 Resolution R-2025-07 ATTACHMENT 1

Page 2 of 2 ends

1. The City Council of the City of Placentia, does hereby authorized the City Administrator and/or his/her designee to record Notices of Completion upon the City Engineer's acceptance of the work, in a form approved by the City Attorney, pursuant to Civil Code § 9204.

2. This resolution will become effective immediately upon adoption.

APPROVED and ADOPTED this April 1
st of 2025.
___________________________
Kevin Kirwin, Mayor
ATTEST:
___________________________
Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City Of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 1 st
of April 2025 by the following vote:

AYES:Councilmembers:

NOES:Councilmembers:

ABSENT:Councilmembers:

ABSTAIN:Councilmembers:
______________________________
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
________________________________
Christian L. Bettenhausen, City Attorney
92 Agenda Item No: 1.g

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Madelinne Villapando
From: Community Services
Subject:

Public Works Agreement with Chapman Coast Roof Co., Inc. for Award of RFP for Roof Replacement for Tynes Gym
Financial Impact:

Fiscal Impact:

Expense: $150,000 Park Impact Fees
Contingency 10%: 15,000 Park Impact Fees
Total Project Budget: $165,000 Park Impact Fees
Summary:

Tynes Gym is located at Tuffree Hills Park and is utilized by sports user groups year-round in addition to the City's Placentia Youth Basketball and Open Gym programs. In recent years, Tynes Gym has had numerous roof leaks in various parts of the building. These roof leaks have damaged the roof, ceiling tiles, and stained walls within the building and on the outside of the facility. As a high-use facility that brings in annual revenue to the City of Placentia, the full replacement of the roof is vital for ongoing programming.

In order to extend the life of the roof to better fit programming and financially benefit the City, a full roof replacement is recommended. The roof replacement would come with a 30-year warranty and can be completed with the funds provided by the Park Impact Fund.

Recommendation:

It is recommended that City Council take the following actions:

1. Approve the Public Works Agreement with Chapman Coast Roof Co., Inc. for the Award of the RFP for Roof Replacement for Tynes Gym for a not-to-exceed amount of $165,000; and

2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $15,000; and

4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
93 Strategic Plan Statement:

This item is consistent with the Strategic Plan Goal 4 to replace roof of Tynes Gym that would increase community engagement. This project meets this goal by providing a new roof that no longer leaks which will increase the sports user groups and/or community members that rent the facility.

Discussion:

The City of Placentia released a Request for Proposals (RFP) for Roof Replacement for Tynes Gym. The RFP was released on Thursday, December 19, 2024, the City received thirteen (13) bid responses. The bidders were asked to provide the cost for both the restoration and replacement of the gym roof to allow the City to decide how to proceed.

Due to the age and structure of the building, the roof restoration was determined to be more expensive than to do a full roof replacement on the facility. The City has decided to move forward with the lowest responsible bidder Chapman Coast Roof Co., Inc. to complete the project.

Bidders:Cost for Roof Replacement: Cost for Roof Restoration:

C.I. Services, Inc.Withdrew Bid Withdrew Bid
Chapman Coast Roof, Co.,
Inc.$150,000 $239,885
Best Contracting Services, Inc.$188,325 $228,485
Bishop $188,948 $237,345
Rite-way Roof Corporation $188,856 $238,787
ACCI Roofing Services $211,690 $221,690
AME Builders Inc.$206,500 $228,600
Commercial Roofing Systems,
Inc.$233,304 $247,312
Southland Roofing Inc.$244,132 $249,154
Boyces Roofing $219,670 $274,264
Courtney Inc - Roofing $230,000 $264,000
Chambers Inc. dba Roof
Construction $230,775 $280,250
Danny Letner, Inc.$271,500 $327,900

We have confirmed with the City's ADA Consultant and our roofing expert that there will be no structural changes to the building. Since there will be no structural changes to the facility, no ADA improvements need to be completed to the facility or surrounding facility entries.

Fiscal Impact Summary:

The proposed Grant agreement and Resolution No. R-2025-11 for the Tynes Gym Roof Replacement will require a budget amendment to be made to reflect the project expenditure in Fiscal Year 2024-2025 Park Impact Fees fund. The following table summarizes the costs associated with the award of this contract:

94 Construction Contract Amount: $150,000
Construction 10% Contingency Amount: $15,000
Total Project Cost: $165,000
Attachments
Public Works Agreement with Chapman Coast Roof - Signed.pdf Scope of Work.pdf
Budget Amendment Resolution- Tynes Roof Replacement FY 24-25.pdf 95 96

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Resolution R-2025-11

Page 1 of 2 ends

RESOLUTION NO. R-2025- 11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2024-25 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.

A. Recitals.

(i). The adopted budget for the 2024-25 Fiscal Year sets out estimated appropriations for City expenses throughout the year.

(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.

(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2024-25, Resolution No. R-2025-11, is hereby amended to reflect the following expenditure of funds from the Account specified to the Account specified:

Fund Description Department GL Account Amount Type
Park Impact Fees Tynes Gym Roof
Replacement
Community Services 635510-6850 $165,000 Expense

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

168

Resolution R-2025-11

Page 2 of 2 ends

PASSED, ADOPTED AND APPROVED THIS 1ST DAY OF APRIL 2025.

_____________________________
Kevin Kirwin, Mayor

ATTEST:

____________________________
Robert McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE

I, Robert McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 1ST day of April 2025 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_____________________________
Robert McKinnell, City Clerk

APPROVED AS TO FORM:

______________________________
Christian Bettenhausen, City Attorney

169

Agenda Item No: 1.h

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Madelinne Villapando
From: Community Services
Subject:

Public Works Agreement with Kasa Construction Inc. for Award of RFP for Landscape Improvements Project at Parque De Los Vaquero
Financial Impact:

Fiscal Impact:

Expense: $128,888 Park Impact Fees
Contingency 10%: 12,888 Park Impact Fees
Total Project Budget: $141,777 Park Impact Fees
Summary:

Parque De Los Vaqueros (Vaqueros) is uniquely placed between a County flood control channel and Saratoga Park in Yorba Linda. Due to this placement there is an existing drainage channel within Parque De Los Vaqueros that connects to both the County flood control channel and the drainage channel through Saratoga Park.

The drainage channel running through Parque De Los Vaqueros has begun to deteriorate and has erosions in numerous areas of the drainage. Due to this, the existing drainage needs repairs to mend areas that have begun to erode. The erosion is cause for concern on the safety of the area if it is not remediated. For the erosion remediation, it is recommended that the contractor create a rock-lined drainage swale along the existing drainage channel. This will ensure that the erosion is stopped, and the area is supported by durable material that will prevent the erosion from occurring again.

Recommendation:

Recommended Action: It is recommended that City Council take the following actions:

1. Approve the Public Works Agreement with KASA Construction for the Award of the RFP for the Landscape Improvement project at Parque De Los Vaqueros for a not-to-exceed amount of $141,777; and

2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $12,888; and

3. Approve Resolution No. R-2025-10, A Resolution of the City Charter of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024- 25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

4. Authorize the Interim City Administrator and/or his designee to execute all necessary 170

documents, in a form approved by the City Attorney.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to implement public infrastructure to meet community needs. This project meets this goal by improving the safety of the storm drain which improves the safety of the park for residents to continue utilizing.

Discussion:

The City of Placentia released a Request for Proposals (RFP) for the landscape improvement project at Parque De Los Vaqueros. The RFP was released on Monday, December 9, 2024, the City received three (3) bid responses. The bidders were to provide the cost for the remediation of the existing drainage channel within Parque De Los Vaqueros. The erosions on the drainage channel have cause the existing structure to become a safety concern. To remediate the drainage channel, the work would require a rock-lined drainage swale that would have rocks and boulders along either side of the existing concrete channel.

This would ensure that the drainage functions properly and would prevent erosion from occurring again. The City has picked the lowest responsible bidder, KASA Construction Inc. to complete the project.

Bidders:Bid Cost:

KASA Construction Inc. $128,888
HZS Engineering Inc.$157,700
RG General Engineering, Inc.$193,145
Fiscal Impact Summary:

Fiscal Impact:

A total of $141,776 has been budgeted in the FY 2024-2025 Park Impact Fees for the landscape improvement project at Parque De Los Vaqueros. As such, sufficient funds exist for the recommended action. The following table summarizes the costs associated with the award of this contract:

Construction Contract Amount:$128,888
Construction 10% Contingency Amount:$12,888
Total Project Cost:$141,777
Attachments
Scope of Work.pdf
Rock Lined Swale Detail.pdf
Public Works Agreement with KASA Construction - Signed.pdf Photos of Los Vaqueros Storm Drain.pdf
Budget Amendment Resolution- Los Vaqueros FY 24-25.pdf
171

City of Placentia Bid No. CS-24-05 Page 8 of 19
II.SCOPE OF WORK
A.General Description
The City of Placentia is seeking a qualified vendor for the remediation of an existing drainage channel within Parque De Los Vaqueros. The general scope of work includes, but is not limited to:

1.The Contractor will over excavate and remove 3 feet of soil on either side of the existing concrete channel and remove approximately 6 inches of soil below the flowline of the existing concrete channel. The existing concrete channel shall be protected in place with substantially damaged portions replaced as needed.

2.The Contractor will fill any voids along or below the existing concrete channel with native or imported soil, level and compact the existing subgrade to a minimum 90% relative compaction.

3.The Contractor will place a filter fabric weed barrier over the existing exposed soil.

4.The Contractor will then place 6-inch rock to a minimum 1-foot depth within the excavated areas along either side of the existing concrete channel. Rock shall be installed to form a stable structure with minimum voids and in contact with adjacent rocks.

Refer to Attachment “D” for a typical detail. Contractor is responsible for notifying Dig Alert before any excavation takes place and is responsible for protecting in place existing utilities. The Submitting Vendor will ideally possess experience in similar installation and must be able to demonstrate a very high level of customer satisfaction from past projects.

B.Specifications
Selected Vendor will be responsible for the preparation and installation of the boulders and stones along the storm drain.

Location: Parque De Los Vaqueros, 1200 Carlsbad St. Placentia, CA 92870
Budget: City’s estimate for this scope of work is $100,000 172

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Resolution R-2025-10

Page 1 of 2 ends

RESOLUTION NO. R-2025- 10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

A. Recitals.

(i). The adopted budget for the 2024-25 Fiscal Year sets out estimated appropriations for City expenses throughout the year.

(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2024-25, Resolution No. R-2025-10, is hereby amended to reflect the following expenditure of funds from the Account specified to the Account specified:

Fund Description Department GL Account Amount Type
Park Impact Fees Parque De Los
Vaqueros
Landscape
Maintenance
Project
Community Services 637511-6760 $141,777 Expense

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

218

Resolution R-2025-10

Page 2 of 2 ends

PASSED, ADOPTED AND APPROVED THIS 1ST DAY OF APRIL 2025.

_____________________________
Kevin Kirwin, Mayor

ATTEST:

____________________________
Robert McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE

AYES:

NOES:

ABSENT:

ABSTAIN:

_____________________________
Robert McKinnell, City Clerk

APPROVED AS TO FORM:

______________________________
Christian Bettenhausen, City Attorney

219

Agenda Item No: 1.i

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Joe Lambert
From: Development Services
Subject:

Second Reading and Adoption of Ordinance O-2025-02, approving Zoning Code Amendment No. 2024-01 amending Specific Plan No. 5 (SP-5) to Reduce the Minimum Residential Density from 65 to 15 Dwelling Units per Acre on Parcel No. 9
Financial Impact:

Fiscal Impact:

No immediate impact.

Summary:

Second Reading and adoption of Ordinance O-2025-02 will approve Zoning Code Amendment No. 2024-01, amending No. 2024-01, amending Specific Plan No. 5 (SP-5) to reduce the minimum residential density from 65 to 15 dwelling units per acre on Parcel No. 9 of SP-5. On March 18, 2025, City Council conducted a Public Hearing regarding Zoning Code Amendment No. 2024-01, and a majority approved a motion to introduce Ordinance O-2025-02 for First Reading. Second Reading and adoption of Ordinance O-2025-02 will approve Zoning Code Amendment No. 2024-01 amending SP-5. The Ordinance will be effective 31 days after adoption.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance O-2025-02, An Ordinance of the City Council of the City of Placentia, California, finding that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR Section 15061(b)(3) and the City of Placentia Environmental Guidelines, and waive full reading, by title only, and introduce for first reading Ordinance No. O-2025-02, an Ordinance of the City Council of the City of Placentia, approving Zoning Code Amendment No. 2024-01, making findings of approval for amending Placentia Municipal Code Chapter 23.105, Specific Plan 5, revising Section 23.105.050, "Permitted Uses for Parcels 9 and 11", by reducing the minimum residential density requirement from 65 dwelling units per acre to 15 dwelling units per acre.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to achieve:

Implementation of Housing Element Strategies, Objective Number 3.10. This agenda item relates to housing and may create opportunities for the development of more housing in the 220

City, including a mix of housing at various price points.

Discussion:

On February 11, 2025, the Planning Commission held a public hearing to review Zoning Code Amendment No. 2024-01 (ZCA 2024-01), which proposes reducing the minimum residential density for Parcel No. 9 within SP-5 from 65 dwelling units per acre to 15 dwelling units per acre. After reviewing the staff report, public testimony, and project details, the Planning Commission, by majority vote, recommended denial of the amendment.

Pursuant to Placentia Municipal Code (PMC) Chapter 23.96, on March 18, 2025, the City Council conducted a public hearing to consider the request and determine final action on the proposed amendment. A City Council majority approved a motion to introduce Ordinance O- 2025-02 for First Reading. Second Reading and adoption of Ordinance O-2025-02 will approve Zoning Code Amendment No. 2024-01, amending SP-5 to reduce the minimum residential density from 65 to 15 dwelling units per acre on Parcel No. 9 of SP-5. The Ordinance will be effective 31 days after adoption.

Fiscal Impact Summary:

Fiscal Impact:

No immediate impact.

Attachments

1. Ordinance_O-2025-02_ZCA_2024-01.docx
221

Ordinance O-2025-02

Page 1 of 4 ends

ORDINANCE NO. O-2025-02

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, TO FINDING THAT THE PROJECT IS

CATEGORICALLY EXEMPT PURSUANT TO THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) SET FORTH IN TITLE 14
CCR § 15061(B)(3) AND THE CITY OF PLACENTIA ENVIRONMENTAL

GUIDELINES, AND WAIVE FULL READING, BY TITLE ONLY, AND
INTRODUCE FOR FIRST READING ORDINANCE NO. O-2025-02, AN

ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, APPROVING ZONING CODE AMENDMENT NO. 2024-01, MAKING

FINDINGS OF APPROVAL FOR AMENDING PLACENTIA MUNICIPAL
CODE CHAPTER 23.105, SPECIFIC PLAN 5, REVISING SECTION

23.105.050, "PERMITTED USES FOR PARCELS 9 AND 11", BY

REDUCING THE MINIMUM RESIDENTIAL DENSITY REQUIREMENT
FROM 65 DWELLING UNITS PER ACRE TO 15 DWELLING UNITS
PER ACRE.

City Attorney’s Summary
This Ordinance would result in an amendment to Specific Plan No. 5 of the City of Placentia modifying Chapter 23.105, Specific Plan No. 5 (SP-5), Section 23.105.050, to reduce the minimum residential density from 65 to 15 dwelling units per acre on Parcel No. 9, that will impact the property located at 777 W. Orangethorpe Avenue and 776 S. Placentia Avenue (APN 339-112-27).

WHEREAS,the City of Placentia wishes to amend the City of Placentia Municipal Code (PMC) by modifying Chapter 23.105, SP-5, to modify Section 23.105.050, Permitted Uses for Parcels 9 and 11, and reduce the minimum residential density from 65 to 15 dwelling units per acre on Parcel No. 9, that said amendment to the specific plan and municipal code will not be detrimental to the health, safety, or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city; injurious to property or improvements within the neighborhood or within the city; nor consistent with the latest adopted General Plan for property located on an approximately 2.72-acre site along north of W. Orangethorpe Avenue, east of S.

Placentia Avenue, and adoption of this ZCA is exempt from the requirements of CEQA pursuant to Section 15061(b)(3) of the CEQA Guideline and the City of Placentia Environmental Guidelines; and
WHEREAS,on or about February 11, 2025, the Planning Commission of the City of Placentia conducted, and concluded, a duly noticed public hearing, as required by law, and recommended that the City Council of the City of Placentia deny Zoning Code Amendment No. 2024-01; and
222

Ordinance O-2025-02

Page 2 of 4 ends

WHEREAS, on February 17, 2025, in accordance with Placentia Municipal Code (PMC) Chapter 23.96, a City Councilmember submitted a request for the City Council’s consideration of the Planning Commission’s denial of Zoning Code Amendment (ZCA) 2024-01; and
WHEREAS, in accordance with PMC Section 23.96.050(b), a public hearing was scheduled for the City Council to review the request and render a final determination on the proposed ZCA; and
WHEREAS,the City of Placentia provided notice of the City Council’s public hearing in accordance with California Government Code Section 65090 and the City of Placentia Municipal Code Section 23.96.030; and
WHEREAS,on March 18
th, 2025, the City Council of the City of Placentia held a duly noticed public hearing at which time it considered all evidence presented, whether written or oral; and
WHEREAS,all other prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF PLACENTIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. In all respects as set forth in the Recitals of this Ordinance.

SECTION 2. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof irrespective of the fact that any one (1) or more subsections, subdivisions, paragraphs, sentences, clauses or phrases be declared unconstitutional, or invalid, or ineffective, provided the basic purposes of this Ordinance and the benefits to the City and the public are not substantially impaired.

SECTION 3. CEQA. The City has complied with the requirements of CEQA and the City of Placentia Environmental Guidelines. In adopting Ordinance No. O-2025-02, the City Council finds that the ZCA is exempt from the requirements of CEQA pursuant to Section 15061(b)(3) of the CEQA Guidelines and the Environmental Guidelines of the City of Placentia.

SECTION 4. The City Council hereby amends the City of Placentia Municipal Code by modifying Chapter 23.105, Specific Plan No. 5 (SP-5), as set forth in Attachment “A”, attached hereto and by this reference made a part hereof. 223

Ordinance O-2025-02

Page 3 of 4 ends

SECTION 5. The City Council finds, in accordance with the requirements of Section 23.96.040 (“Amendments”) of the Placentia Municipal Code, that the proposed amendment to the municipal code will not be detrimental to the health, safety or general welfare of the persons residing or working within the neighborhood of the proposed amendment or within the city, and that it will not be injurious to property or improvements within the neighborhood or within the city. The City Council also finds that the amendment is consistent with the latest adopted General Plan.

SECTION 6. Effective Date. This Ordinance shall take effect on the 31st day after adoption.

SECTION 7. Certification. The City Clerk shall certify the passage of this ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publication of general circulation.

INTRODUCED at a regular meeting of the City Council of the City of Placentia held on the 18th day of March 2025.

PASSED, APPROVED AND ADOPTED this 1
st day of April 2025.

Kevin Kirwin, Mayor
ATTEST:
_________________________________
Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Placentia, held on the 18th day of March 2025 and adopted at a regular meeting of the City Council of the City of Placentia, held on the 1st day of April 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:
224

Ordinance O-2025-02

Page 4 of 4 ends

ATTEST:
_______________________________
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
________________________________
Christian L. Bettenhausen, City Attorney
ATTACHMENT A:Amendment to Chapter 23.105, Specific Plan 5 225

Ordinance O-2025-02

Page 4 of 4 ends

ATTACHMENT “A”
Amendment to Chapter 23.105, Specific Plan 5, Section 23.105.050 § 23.105.050. Permitted uses for parcels 9 and 11.

The purpose of these parcels is to provide a site for motor vehicle dealerships, and for other selected other commercial uses. Hospitality uses listed in Section 23.105.030 shall be permitted. General retail, financial, office, medical, and restaurant uses including drive-through facilities listed in Section 23.105.030 shall be permitted. On Parcel 9, a mixed-use project with up to 248 units shall be permitted at a density range of 65 15 minimum to 95 maximum dwelling units per acre.
(Ord. 95-O-118, 1995; Ord. O-2019-05 § 3, 2019; Ord. O-2024-05, 2024) 226

Agenda Item No: 1.j

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Jennifer Lampman
From: Finance
Subject:

Amendment to Professional Services Master Agreement with Oracle America Inc for Oracle Netsuite for Government
Financial Impact:

Fiscal Impact:

Expense: FY 2024-25 $ 69,000 Annual Costs
$169,154 One-time Implementation Cost
$238,754 Total Project Cost

Budgeted: FY 2024-25 $300,000
Summary:

The City is currently utilizing Finance Enterprise 20.2, a CentralSquare, Inc. product, as its financial enterprise resource planning (ERP) system. The City has been using various versions of this product since 2006, upgrading to new versions when necessary, with the last upgrade completed in Fiscal Year 2021-22. Staff determined that the CentralSquare ERP system no longer met the needs of the City, cost significantly more than similar software platforms, and would need to be upgraded in December 2024 as CentralSquare would no longer support our current version.

The City Council approved an agreement with Oracle Netsuite for Government (Netsuite) on June 18, 2024, and Oracle and City staff began implementing the new system shortly thereafter. During the testing phase of implementation, it was discovered that to maximize the efficiencies of the system including digital workflows and paperless accounts payable and purchasing processes, the existing self service user licenses would need to be upgraded to full general user licenses. The increased cost over the five year period is $10,290 ($2,058 per year), with no changes to the implementation cost.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

2. Authorize the City Administrator and/or his designee to execute all necessary 227

documents, in a form approved by the City Attorney.

Strategic Plan Statement:

This is consistent with the City Council approved 5-Year Strategic Goal 1 to ensure Long- Term Fiscal Sustainability, no specific objective.

Discussion:

On June 18, 2024, the City entered into a professional services agreement with Netsuite for Government, an Oracle Enterprise Resource Planning (ERP) system designed for government agencies, and staff began working with the Oracle implementation team shortly thereafter. The City is anticipating “going live” on the new system prior to the end of the current fiscal year.

During the testing phase of implementation, it was determined that the original self-service user licenses the City procured would need to be upgraded to a full general user licenses in order to maximize efficiencies desired in the new system such as:

1. Paperless routing and workflow of invoices, purchase requisitions and purchase orders.

2. Cloud-based system accessibility from any computer without the need to remote into a dedicated server which is what the City currently utilizes.

3. Enhanced ability to manage project accounting over several fiscal years.

4. Digital signatures/approvals with complete audit trail for all transactions.

5. Ability to upload backup documentation including multiple quotes, invoice copies, staff reports, etc. into the system for historical record.

6. Seamless integration with the City’s new electronic timekeeping and payroll system, UKG.

Fiscal Impact Summary:

Fiscal Impact:

Our current contract with CentralSquare has an annual increase of five percent (5%), and they have communicated the need for the City to upgrade as they stopped supporting our version last December. Oracle offered the City a static five (5) year price commitment for NetSuite for Government, and the original cost savings was estimated at $72,417 last June.

The upgrade in user licenses is anticipated to cost an additional $10,290 over the five (5) year term, reducing the total cost savings to $62,127 when compared to maintaining the current finance system. Funding for implementation of the new system is included in the Adopted FY 2024/25 Capital Improvement Program (CIP) budget, and annual software costs will be included in the Proposed FY2025/26 Budget.

Attachments
City of Placentia_CPQ-3839680_POD_24MAR2025- Updated Licenses.pdf 228

ORDERING DOCUMENT

Oracle America, Inc.
500 Oracle Parkway
Redwood Shores, CA
94065

Name

City of Placentia

Contact

Jennifer Lampman

Address

401 E Chapman Ave
PLACENTIA CA
92870

Phone Number
Email Address

+1 (714) 993-8237
[email protected]

Renewal

Services Period: 51.32 months
Cloud Services Data Center
Region Quantity Term Unit Net Price Net Fee
B94583 - Oracle NetSuite for
Government Cloud Service, Standard
Edition - Hosted Environment
NORTH
AMERICA 1 51.32 mo 4,200.00 215,554.84
B108187 - Oracle NetSuite for
Government Cloud Service, Bill
Capture - Each
NORTH
AMERICA 1 51.32 mo 299.50 15,371.11
B94584 - Oracle NetSuite for
Government Cloud Service,
Additional General User - Hosted
Named User
NORTH
AMERICA 38 51.32 mo 24.50 47,781.32
B94587 - Oracle NetSuite for
Government Cloud Service,
Additional Planning and Budgeting
User - Hosted Named User
NORTH
AMERICA 2 51.32 mo 60.00 6,158.71
B94592 - Oracle NetSuite for
Government Cloud Service, Sandbox
Environment - Each
NORTH
AMERICA 1 51.32 mo 249.50 12,804.98
Subtotal 297,670.97

Fee Description Net Fee
Cloud Services Fees 297,670.97
Net Fees 297,670.97
Total Fees 297,670.97
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229

Midterm Subscription Change Details:

Current Subscription(s)
Cloud Services Quantity Start Date End Date Unit Net Price Order Number Subscription ID
B94583 - Oracle NetSuite for Government Cloud
Service, Standard Edition, Legacy - Hosted
Environment
1 23-07-2024 22-07-2029 4,200.00 41604598 30525327
B108187 - Oracle NetSuite for Government Cloud
Service, Bill Capture - Each 1 23-07-2024 22-07-2029 299.50 41604598 30525327 B94584 - Oracle NetSuite for Government Cloud
Service, Additional General User - Hosted Named
User
25 23-07-2024 22-07-2029 24.50 41604598 30525327
B94585 - Oracle NetSuite for Government Cloud
Service, Additional Self Service Users - 5 Hosted
Named Users
6 23-07-2024 22-07-2029 24.50 41604598 30525327
B94587 - Oracle NetSuite for Government Cloud
Service, Additional Planning and Budgeting User -
Hosted Named User
2 23-07-2024 22-07-2029 60.00 41604598 30525327
B94592 - Oracle NetSuite for Government Cloud
Service, Sandbox Environment - Each 1 23-07-2024 22-07-2029 249.50 41604598 30525327

Services to be Replaced & Superseded
Cloud Services Quantity Start Date End Date Unit Net Price Order Number Subscription ID
B94583 - Oracle NetSuite for Government Cloud
Service, Standard Edition, Legacy - Hosted
Environment
1 23-07-2024 To be replaced 4,200.00 41604598 30525327
B108187 - Oracle NetSuite for Government Cloud
Service, Bill Capture - Each 1 23-07-2024 To be replaced 299.50 41604598 30525327 B94584 - Oracle NetSuite for Government Cloud
Service, Additional General User - Hosted Named
User
25 23-07-2024 To be replaced 24.50 41604598 30525327
B94585 - Oracle NetSuite for Government Cloud
Service, Additional Self Service Users - 5 Hosted
Named Users
6 23-07-2024 To be replaced 24.50 41604598 30525327
B94587 - Oracle NetSuite for Government Cloud
Service, Additional Planning and Budgeting User -
Hosted Named User
2 23-07-2024 To be replaced 60.00 41604598 30525327
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230

Services to be Replaced & Superseded
B94592 - Oracle NetSuite for Government Cloud
Service, Sandbox Environment - Each 1 23-07-2024 To be replaced 249.50 41604598 30525327

Go Forward Subscription(s)
Cloud Services Quantity Start Date End Date Unit Net Price Order Number Subscription ID
B94583 - Oracle NetSuite for Government Cloud
Service, Standard Edition - Hosted Environment 1 Upon access 51 mo from start date 4,200.00 New 30525327
B108187 - Oracle NetSuite for Government Cloud
Service, Bill Capture - Each 1 Upon access 51 mo from
start date 299.50 New 30525327
B94584 - Oracle NetSuite for Government Cloud
Service, Additional General User - Hosted Named
User
38 Upon access 51 mo from
start date 24.50 New 30525327
B94587 - Oracle NetSuite for Government Cloud
Service, Additional Planning and Budgeting User -
Hosted Named User
2 Upon access 51 mo from
start date 60.00 New 30525327
B94592 - Oracle NetSuite for Government Cloud
Service, Sandbox Environment - Each 1 Upon access 51 mo from start date 249.50 New 30525327

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231

A. Terms of Your Order

1. Applicable Agreement:
a. US-GMA-1301562 (AR2487)_PA_City of Placentia
This ordering document incorporates by reference the NASPO ValuePoint Master Agreement US-GMA-1301562 (AR2487) by and between Oracle America, Inc. ("Oracle") and the State of Utah, as the lead state, and Oracle America, Inc. ("Oracle"), together with the Participating Addendum (US- GMA-1301562(AR2487)_PA_City of Placentia) and all amendments and addenda thereto by and between the City of Placentia, CA and Oracle.

2. Cloud Payment Terms:
a. Net 30 days from invoice date

3. Cloud Payment Frequency:
a. Quarterly in Arrears

4. Currency:
a. US Dollars

5. Offer Valid through:
a. 31-MAY-2025

6. Service Specifications
a. The Service Specifications applicable to the Cloud Services and the Consulting/Professional Services ordered may be accessed at http:// www.oracle.com/contracts .

7. Services Period
a. The Services Period for the Services commences on the date stated in this order. If no date is specified, then the "Cloud Services Start Date" for each Service will be the date that you are issued access that enables you to activate your Services, and the "Consulting/Professional Services Start Date" is the date that Oracle begins performing such services.

B. Additional Order Terms

1. Terms
The following terms, as used in this order or the Agreement and whether or not capitalized, shall have the same meaning as the applicable defined term:
"Agreement" and "Master Agreement"; "Customer", "Client" "Company" and "You"; "Program Documentation" and "Documentation"; "Ordering Document", "Services Order", "order" and "Order Form"; "Services Term" and "Services Period"; "Your Data", "Client Data", "Company Data" and "Your Content".

2. Midterm Subscription Change
You agree that this order terminates and supersedes the order between the parties, with footer reference CPQ-3375198-1, dated 28-JUN-2024, including all expansion orders to the order, and all amendments thereto (collectively, the "Previous Services Order"), under which You previously acquired Cloud Services (the "Previous Services"), and that, accordingly, You hereby terminate the Previous Services identified in the Previous Services Order.

You agree to pay any fees for Previous Services that have accrued prior to the Cloud Services Start Date of this order, including any fees for Previous Services that have accrued but which have not yet been invoiced due to a delayed billing schedule. The actual unpaid Cloud Services fee will be processed as of Cloud Services Start Date of this order The Cloud Services fees due under this order shall be reduced by the amount of fees paid for unused Services, if any, associated with the Previous Services Order as stated above as long as the invoices for the Previous Services have been paid in full. The amount of the Services fee reduction will be processed as of the Cloud Services Start Date of this order.

The fees due under this order for any new Cloud Services shall be reduced based on the date of access for such new Cloud Services. The Services Period end date will be the same for all Cloud Services on this order.

3. Service Specifications and Order Terms
"Service Specifications" means the following documents, as applicable to the Services under Your order: (a) the Oracle Cloud Hosting and Delivery Policies, the Program Documentation, the Oracle service descriptions, and the Oracle Corporate Security Practices; (b) Oracle's privacy policies; and (c) any other Oracle documents that are referenced in or incorporated into Your order. The following do not apply to any non-cloud Oracle Services acquired under Your order, such as professional services: the Oracle Cloud Hosting and Delivery Policies and Program Documentation. The following do not apply to any Oracle-provided Software: the Oracle Cloud Hosting and Delivery Policies.

During the Services Period, we may update the Services and Service Specifications to reflect changes in, among other things, laws, regulations, rules, technology, industry practices, patterns of system use, and availability of third party content. Oracle updates to the Services or Service Specifications will not materially reduce the level of performance, functionality, security or availability of the Services during the Services Period of Your order.

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232

All Services listed on this order are provided by Oracle under, and subject to, the terms of this order, including the Agreement and all Oracle documents referenced in this order. As applicable, Oracle processes a customer's order after receipt of a purchase order, a valid credit card or payment via Paypal.

Any terms and conditions on Your purchase order are void and have no legal effect. For Cloud Services, You may not reduce the quantity of Services purchased hereunder (e.g., user or record counts, storage, etc.), in whole or in part, during the Services Period set forth above. Once placed, Your order is non-cancelable and the sums paid nonrefundable, except as otherwise provided herein or in the Agreement.

4. Non-Appropriation
In the event funds are not appropriated for a new fiscal year period, You may terminate this order immediately without penalty or expense; provided, however, that: (a) for each of the 12-month terms of the order, You must provide a purchase order, and (b) Your issuance of each 12-month purchase order shall signify to Oracle that all funds for the given 12-month term have been fully appropriated and encumbered. Notwithstanding the foregoing, You agree to pay for all Services performed by Oracle prior to Oracle's receipt of Your notice of non-appropriation.

5. Order of Precedence
This order, including any subject matter addressed in the Service Specifications, shall supersede any inconsistent term, similar subject matter or scope of service delivery in the Agreement referenced above in Section A.1; however, unless expressly stated otherwise in this order, the terms of the Data Processing Agreement shall take precedence over any inconsistent terms in this order, the Agreement or other Service Specifications. This order will control over the terms contained in any purchase order.

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233

City of Placentia

Signature

Name

Title

Signature Date

SPACE
SPACE

BILL TO / SHIP TO INFORMATION
SPACE
SPACE

Bill To

Ship To

Customer Name
City of Placentia
Customer Name
City of Placentia

Customer Address
401 E Chapman Ave
PLACENTIA CA
92870

Contact Name
Jennifer Lampman

Contact Phone
+1 (714) 993-8237
Contact Phone
+1 (714) 993-8237
Contact Email
[email protected]
Contact Email
[email protected]
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234

Agenda Item No: 2.a

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Nicolette Drulias
From: Administrative Services
Subject:

Approval of Official City of Placentia Centennial Logo, Seal, and Tagline Financial Impact:

Fiscal Impact:

Expense: $ 2,500 - Total Project Amount
Budget: $30,000 - FY 2024-25 Budget (101534-6053) Summary:

As part of the City's ongoing preparations for its Centennial Celebration in 2026, Staff and the Centennial Steering Committee have been working to develop a cohesive visual identity that reflects Placentia’s rich history and bright future. The centennial logo will be used across marketing materials, social media, event promotions, and community outreach, while the centennial seal will be incorporated into official City documents, forms, and communications.

Once approved, the Committee will start using the logo for marketing materials, sponsorship packages, etc., but the seal will only be used during the 2026 centennial year.

On March 10, 2025, Staff presented the initial designs of the centennial logo and tagline options to the Centennial Steering Committee. The seal was not yet ready to be reviewed, but Staff explained to the Committee what it would look like and when it would be used. The Committee provided input and recommendations, and Staff made refinements based on their feedback. The updated designs being presented to the City Council reflect these adjustments.

Approval of the centennial logo, seal, and tagline will allow the City to establish a unified and recognizable brand for the 2026 Centennial Celebration. These elements will be integral to promotional efforts and ensure a successful and well-recognized milestone event for the Placentia community.

Recommendation:

It is recommended that the City Council:

1. Review the proposed centennial logo, seal, and tagline; and

2. Provide any recommendations or feedback to Staff regarding the designs; and

3. Approve the use of the centennial logo, seal, and tagline so that the Centennial Steering Committee can proceed with creating marketing materials and seeking sponsorships.

Strategic Plan Statement:
235

Discussion:

The centennial logo, seal, and tagline will play a crucial role in branding the City’s centennial celebration, fostering community engagement, and securing sponsorships to support centennial initiatives. The logo’s design reflects Placentia’s historical roots while incorporating modern elements to signify growth and progress. The seal maintains a formal and official appearance appropriate for City documents and correspondence.

To ensure that the City’s centennial branding aligns with best practices and successful precedents, Staff conducted research on centennial logos and branding used by other cities, counties, and special districts. This research provided valuable insights into design concepts, historical symbolism, and branding approaches that effectively celebrate a milestone anniversary. Staff reviewed centennial logos from:

Chandler, Arizona
Cedar City Railroad Depot
City of Chino
City of Lynwood
City of Maywood
City of Brea
OC Public Libraries
City of Soledad
City of Groveland
City of Huntington Beach
City of Signal Hill
City of La Habra

By analyzing these logos, Staff was able to identify common elements, such as the use of historical imagery, community landmarks, and gold colors, which helped inform the design process for Placentia’s centennial logo and seal. Some organizations simply revamped their seal, some created an entirely new logo, and some did a combination of the two. Based on this, it's being recommended that the City utilize both a logo and an updated seal.

The Centennial Steering Committee was presented with two color options for the centennial logo: one in green and the other in blue. After careful consideration, the Committee selected the blue version as the preferred option. Additionally, the Committee provided recommendations regarding elements to be included in the final logo to ensure it reflects Placentia’s heritage. These recommendations included incorporating a walnut, an orange, orange groves, the Bradford Bridge, and the Placentia water tower—each of which holds historical significance to the community.

For the official centennial tagline, three tagline options were presented at the March 10, 2025 Centennial Steering Committee meeting:

Honoring Our Heritage, Building Our Tomorrow
Rooted in Heritage, United in Community
A Legacy of Community and Progress

236

During the meeting, a fourth option was considered:

Century of History, Future of Possibilities

After discussion, the Centennial Steering Committee recommended selecting Rooted in Heritage, United in Community as the official centennial tagline to present to the City Council, as they believe it best embodies the values and legacy of Placentia.

Fiscal Impact Summary:

The total project cost for the design of the centennial logo and seal amounts to $2,500. A total of $30,000 was budgeted in the FY 2024-25 Budget to secure a contractor for the Centennial Commemorative book and Centennial logo design and branding. As such, sufficient funds exist to cover the Centennial logo and seal design.

Attachments
Tagline, Logo, and Seal Presentation
237

Approval of Official City of Placentia Centennial
Logo, Seal, and Tagline
City Council Meeting
April 1, 2025
City of Placentia
238

Branding for the Centennial
•The centennial tagline, logo, and seal will play a key role in:
•Branding the 100th year celebration
•Fostering community engagement
•Securing sponsorships
•Tagline: Captures the spirit of Placentia’s centennial and will be used across marketing materials, social media, and event promotions to unify messaging. •Logo design: Reflects historical roots while incorporating modern elements to signify growth. •Seal: Maintains a formal and official appearance for City documents. 239

Proposed Tagline
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Proposed Centennial Tagline Selection
•Three original tagline options:

1.Honoring Our Heritage, Building Our Tomorrow

2.Rooted in Heritage, United in Community

3.A Legacy of Community and Progress
•Additional tagline considered:

4.Century of History, Future of Possibilities
•Committee’s Recommendation:

2.Rooted in Heritage, United in Community
Committee agreed that this best embodies Placentia’s values and legacy.

Is there any initial feedback from the City Council?
241

Proposed Logo
242

Research and Best Practices for Logos
•Staff researched centennial branding from other cities, counties, and districts to align with best practices.
•Key findings:
•Use of historical imagery and community landmarks
•Gold and traditional color palettes
•Some organizations revamped their seal, created a new logo, or did both •Based on this research, Staff is recommending that the City use both a logo and an updated seal
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Research
•City staff researched centennial branding and logos from many other entities, including, but not limited to, the following:
•Cedar City Railroad Depot
•City of Brea
•City of Chandler, Arizona
•City of Chino
•City of Groveland
•City of Huntington Beach
•City of La Habra
•City of Lynwood
•City of Maywood
•City of Signal Hill
•City of Soledad
•OC Public Libraries
244

Centennial Logos/Seals from Other Entities
245

Placentia Centennial Logo Development
•Two color options presented to Centennial Steering
Committee: Green and Blue.
•Centennial Steering Committee selected Blue as the preferred option.
•Committee recommended elements for the logo to reflect Placentia’s heritage:
•Walnut and orange (agricultural history)
•Orange groves
•Bradford Bridge
•Placentia Water Tower
246

Proposed Placentia Centennial Logo Options
•Based on feedback from the Centennial Steering Committee, staff is presenting two options for the City Council to review:

A B
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Proposed Seal
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Proposed Placentia Centennial Seal
•On March 10, 2025, staff presented the initial designs of the centennial logo and tagline options to the Centennial Steering Committee.
•The seal was not yet ready to be reviewed, but staff explained to the Committee what it would look like and when it would be used. •Centennial Seal – for official City documents, forms, and communications (used only during 2026).
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Proposed Placentia Centennial Seal
•The Centennial Seal will serve as the official emblem for the City’s 2026 Centennial year. •Unlike the Centennial Logo, which is used for marketing and promotional materials, the Centennial Seal will be reserved for formal and official City documents. •Key uses of the Centennial Seal may include:
•Elected officials’ apparel
•Official City documents and correspondence
•Proclamations and resolutions
•Agreements and contracts
•City letterhead and reports
•Staff email signatures (during 2026)
•Formal presentations and publications
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Proposed Placentia Centennial City Seal
•Why Revamp Instead of Creating a New Seal:
•The City’s existing seal is a recognizable and longstanding symbol of Placentia.
•Ensures continuity and familiarity while still commemorating the milestone year.
•Design Modification for the Centennial Seal:
•A ribbon will be added around the existing seal, displaying “Centennial,” and the years “1926” and “2026” were added. These subtle changes maintain the official nature of the seal while marking the City’s 100th anniversary.
•Ribbon colors: blue, red and gold.
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Proposed Placentia Centennial City Seal
A B C
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Recommendation
253

Recommendations
•It is recommended that the City Council:
•Review the proposed centennial logo, seal, and tagline; •Provide any recommendations or feedback to staff regarding the designs; and
•Approve the use of the centennial logo, seal, and tagline so that the Centennial Steering Committee can proceed with creating marketing materials and seeking sponsorship opportunities.
254

Questions & Comments
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Agenda Item No: 2.b

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Gabriel Guerrero-Gabany
From: Public Works
Subject:

Fiscal Year 2025-26 Capital Improvement Program - Study Session No. 2 Financial Impact:

Fiscal Impact:

The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 CIP Budget.

Summary:

The Capital Improvement Program (CIP) represents a critical part of the City's long-term planning and budgeting efforts. The CIP includes planned investments in our infrastructure, which includes streets, facilities, parks, fleet, technology and other longer-term capital assets necessary to maintain and improve the quality of life for our community. These projects proposed in the CIP are typically significant in the scope and cost and often require several years to complete.

On February 18, 2025 City Council conducted its first study session related to the FY 2025-26 CIP. During this meeting staff presented on the anticipated funding available, critical projects as well as overall capital needs. City Council provided direction on critical projects including the Golden Avenue Bridge project and the FY 2024-25 Street Rehabilitation project. Council also requested additional information regarding the Underground Storage Tank (UST) Removal project.

At this time staff will present updates on the FY 2024-25 Street Rehabilitation project as well as the UST Removal project. Staff is requesting Council to provide additional direction on the allocation of Measure U funds which will be incorporated into the FY 2025-26 CIP that will be brought before Council in a future meeting.

Recommendation:

Recommended Action:

It is recommended that the City Council take the following actions:

1. Receive and file the staff report and presentation; and

2. Provide direction to staff regarding the proposed fuel storage tank options; and

3. Provide direction to staff regarding allocation of Measure U funding.

Strategic Plan Statement:
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This item is consistent with the City Council to conforms to multiple Strategic Plan Goals by ensuring long-term fiscal sustainability, ensuring that public safety continues to be a high priority, and implementing public infrastructure to meet community needs.

Discussion:

The City's Capital Improvement Program (CIP) identifies major public improvements to the City’s infrastructure over the next several years and includes new projects, upgrades to existing facilities, park upgrades, rehabilitation of streets and roadways, as well as other infrastructure needs. Funding for proposed projects for FY 2025-26 are included in the future budget, with the majority of the scheduled projects funded by Measure U, Gas Tax, Enhanced Infrastructure Financing District (EIFD), Development Impact Fees (DIFs), grants and other reimbursements.

City Yard UST Underground Storage Tank - Scope of Work

Following the request from Council at the February 18, 2025 Council Meeting, staff is providing additional information on the Underground Fuel Storage Tanks (UST) located at the City Corporate Yard.

On September 14, 2014, SB 445 Underground Storage Tanks (UST): hazardous substances:
petroleum: groundwater and surface water contamination, was signed into law. The law requires that on or before December 31, 2025, all single-walled USTs must be permanently closed and removed. Upon removal, soil samples must be collected and analyzed in accordance with regulations. There are no exemptions, variances, or extensions to the single- walled UST closure deadline. Single-walled UST systems not permanently closed by the deadline will be out of compliance, cannot be operated and are subject to civil penalties of $500 to $5,000 per day, per tank, per violation for failure to permanently close by the deadline.

The City has two single-walled USTs for fuel, a 10,000-gallon tank for diesel and another 10,000-gallon tank for unleaded. The unleaded tank registered a leak at the end of November 2023. The City was required to discontinue use of the unleaded tank and remove the fuel.

The unleaded tank has been out of use since December 2023. Soil sampling was conducted and did not identify any remediation required by the City related to the unleaded tank. The diesel UST remains in use.

Replacement Options
Staff considered the following options for replacement of the UST.

Option 1: Remove UST and Replace with Aboveground Tanks This option would remove the UST and replace them with aboveground tanks. Based on the needs of the City, a tank size of at least 5,000 gallons for each fuel type is recommended.

Code requires that aboveground tanks be a minimum of 10 feet from other structures. After consulting with the Fire Marshall, it was determined that there is not a location within the Public Works Yard which allows for the required clearance for installation of aboveground tanks. Replacing the existing Underground Storage Tank (UST) with aboveground tanks is not a feasible replacement option and a cost was not explored due to the inability of being able to meet Code requirements.

Option 2: Remove UST & Fuel Offsite
Under this replacement option, the City would remove both USTs along with the dispensers 257

and utilize off-site agency or commercial retail fueling. As part of the removal process, the City would still be required to conduct soil sampling for the area surrounding the diesel UST and patch the tank area with concrete and asphalt. The estimated cost for this option is $220,000.

The benefit to this approach is that it eliminates the costs associated with owning and maintaining USTs such as testing, annual inspections, fuel management software and environmental compliance fees which are roughly $8,000 each year. Additionally, repair costs can be significant over time. The City already has options in place for unleaded fueling with the Placentia-Yorba Linda Unified School District (District) as well as a commercial fueling program in place at SC Fuels. The commercial fuel card program also provides flexibility and the convenience of fueling at various locations both within the City limits and beyond should staff be deployed elsewhere.

One downside to this approach is the City loses the benefit of bulk fuel pricing. When fueling through a commercial fuel card program, the cost per gallon is approximately $1 more for unleaded fuel. If both USTs are removed, there would also be increased costs for diesel fuel per gallon. The City uses roughly 1,000 gallons of diesel fuel per month.

Following the closure of the unleaded UST, the City opened an account with SC Fuels for a commercial fuel card program. The commercial fuel program allows City vehicles to fuel at SC Fuels stations as well as commercial retail stations. The City receives a small discount when fueling at an SC Fuels branded location versus a commercial retail station where the City pays the full retail price. Based on purchases from when the program was initiated in February 2024 through February 2025, the City pays an average of $4.566 per gallon for unleaded fuel.

During this time, the City purchased 66,171 gallons of fuel and averaged 5,000 gallons of unleaded fuel per month during this period.

The City should realize some savings in pu rchasing from the District rather than at commercial fueling stations. The District is averaging $3.59 per gallon in the current fiscal year. Including the 10-cent admin fee, the City would average $3.69 per gallon, or 87 cents per gallon in savings or approximately $4,350 per month over the current commercial fuel card rates at SC Fuels. The fueling agreement with the District expires December 31, 2025. If the City were to pursue this replacement option, the agreement with the District would need to be extended and amended to add the option for the City to purchase diesel fuel from the District.

Another con to this option is the lack of fuel at City facilities and the unknown availability of fuel during emergencies or power outages. Without its own fueling facility, there is no guarantee that the City would be able to obtain fuel from another agency or commercial fuel provider. The current commercial fuel provider does not have generators on site nor is that typical of commercial retail stations in general.

The current agreement with District restricts access to the fuel pumps during specific hours so as not to interfere with District fueling activities. The District did agree to make reasonable efforts to supply fuel to the City in emergency situations. However, if there were a large-scale emergency, the District may be required to mobilize its resources which may impact the District’s ability to provide fuel to the City.

If there is a power outage, the City relies on diesel-fueled generators to power specific City facilities such as City Hall/Police Station, both fire stations, Public Works Corporate Yard building, and the Public Safety Center buildings. Each generator has a fuel storage tank in 258

various sizes. If there is a continued power outage or emergency, diesel fuel will be needed to keep the generators running in support of operations.

Option 3: Remove and Replace UST
Under this replacement option, the City would remove the existing UST and replace them both with a single, 10,000-gallon tank split into two, 5,000-gallon sections. The estimated cost for this replacement is $1,100,000, which includes the $220,000 removal cost as well as $880,000 for additional engineering, plans, permits, the new tank, a new dispensing system and additional construction costs.

The benefit of this option is the City can purchase fuel at bulk rate pricing for the next 40 to 50 years. Additionally, the City would manage its own fuel supply to ensure sufficient fuel resources in the event of an emergency. The City would not be reliant on an outside agency or commercial retailer which may not be operational. The City could maintain the account with SC Fuels as a backup should issues with the City’s fuel system occur.

Cons to this option are the initial high installation cost and ongoing capital costs. Tanks and related piping leak monitoring stems are prone to periodic failures and require repairs which can be costly. Additionally, there are ongoing monitoring, testing inspection and environmental compliance costs associated with UST systems.

Additional Considerations

Emergency Operations
While determining the replacement option, emergency operations should also be taken into consideration. Based on feedback from the Fire and Life Safety Department (FLSD), it is preferred that the City have the ability to fuel its fleet at a primary and backup location.

Additionally, one of the locations should have manual pump ability to be backed up by a generator. Relying on an outside provider during an emergency, earthquake or civil disturbance is not ideal. This would potentially put the City in competition and in line with other agencies and the public. There are also concerns about the ability of a retail provider to obtain fuel during an emergency.

To be adequately prepared for an emergency, FLSD recommends maintaining enough fuel to power the full City fleet of 120 vehicles for a two-week period or roughly 2,500 gallons of unleaded and 500 gallons of diesel fuel.

Fleet Electrification
The City fleet is subject to electrification requirements by the California Air Resources Board’s Advanced Clean Fleet regulation which requires vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 pounds to be replaced with zero emission vehicles (ZEV). The City operates under the ZEV Purchase Schedule compliance option which allows the City to operate existing vehicles with no requirement to remove or retire traditional internal combustion engine (ICE) or gas-powered vehicles based on the age of the vehicle, or the miles traveled. Beginning January 1, 2024, 50% of annual purchases of vehicles exceeding 8,500 GVWR must be zero emissions vehicles. The purchase requirement increases to 100% starting January 1, 2027. However, emergency vehicles are exempt from the requirements.

There are 120 vehicles in the City fleet, of which 25 (or 21%) are subject to the Advanced Clean Fleet regulations. Vehicles with GVWR of 8,500 or greater tend to be larger pickup 259

trucks and heavy equipment such as dump trucks and boom trucks. There are currently limited or no ZEV options to replace equipment in these categories and the City lacks the infrastructure to support additional ZEVs at the Public Works Yard. Additionally, the City does not currently have the capacity to increase power intake at the Civic Center to add vehicle charging stations to accommodate additional ZEVs. The timing and installation of additional chargers and electrical panels power at the Civic Center and Public Works Corporate Yard will depend on available budget as well as Southern California Edison’s grid capacity planning efforts and timelines. Projects of this nature typically take up to two years for installation.

The majority of the City’s fleet is not subject to the Advanced Clean Fleet regulation. Almost half of the City’s fleet, 63 vehicles, belong to Police and FLSD and are considered emergency response vehicles which are not subject to the regulation. Unless regulations change or the City chooses to electrify its emergency fleet, the majority of the City’s fleet remains reliant on fuel to remain operable.

Staff is seeking City Council direction regarding the removal of the UST and the preferred fueling method moving forward.

FY 24/25 Streets Project Scope of Work

Following direction from the February 18, 2025 Council Meeting, staff is providing pavement schedule scenarios for priority area 3 based on the funding availability at that time. A map showing the pavement condition index (PCI) of all streets within priority area 3 is provided for reference as Attachment 1.

Scenario 1 allocates all available state funding for streets towards their treatment. See table below for a funding breakdown, which would provide a total construction budget of $2,634,140.

Available Funding Source for Street
Rehabilitation Amount
SB1/RMRA $1,459,900
Gas Tax $210,918
Measure M $963,322
Total $2,634,140

Due to the condition of the majority of streets within the area, and limited funding available, staff is recommending streets be prioritized based on their condition and their ability to be grouped geographically. Council can refer to Attachment 2 for a complete list of streets within priority area 3 ranked by PCI from lowest (very poor condition) to highest (very good condition). Streets chosen for treatment are identified based on the legend thereon. Moving forward with this selection would result in 350,854 square feet of streets being paved, with a total estimated construction cost of $2,300,508. Refer to Attachment 3 for a map of the selected streets for funding scenario 1.

Scenario 2 allocates the funding previously described as well as recently unencumbered Measure U funds from the Golden Avenue Bridge project. The Golden Avenue Bridge project was able to secure additional federal funding to supplement its construction cost. See table below for breakdown providing a total construction budget of $4,978,019. 260

Available Funding Source for Street
Rehabilitation Amount
SB1/RMRA $1,459,900
Gas Tax $210,918
Measure M $963,322
Measure U $2,343,879
Total $4,978,019

Due to the increased funding, Staff is recommending a more comprehensive approach.

Streets that are good candidates for preventative maintenance, but at a point where within the next 7 years they may deteriorate to a point where preventative maintenance is no longer a viable option, will receive routine maintenance treatment. The remaining funding would then be allocated towards streets prioritized based on condition and their proximity to one another, similar to scenario 1. The appropriate application of preventative maintenance measures ensures cost effective pavement management since its significantly cheaper than pavement rehabilitation and reconstruction. See Attachment 4 for a complete list of streets within priority area 3 sorted by PCI. Those recommended for treatment are identified by the legend thereon.

Applying this pavement treatment methodology would result in 393,770 square of streets receiving preventative maintenance and 649,154 square feet of streets receiving pavement rehabilitation for a total construction cost of $4,320,265. Refer to Attachment 5 for a map showing streets recommended for treatment based on funding scenario 2.

Staff also provided a list of other Measure U priority projects identified by staff for Council's consideration should they decide to allocate the recently unencumbered funds from the Golden Avenue Bridge project towards another CIP project. These projects are shown in Attachment 6.

Fiscal Impact Summary:

Fiscal Impact:

The fiscal impact will be determined with final adoption of the FY 2025-26 CIP Budget.

Attachments
Attachment 1 - Priority Area 3 PCI Map.pdf
Attachment 2 - Scenario 1 List of Proposed Streets.pdf
Attachment 3 - Scenario 1 Map of Proposed Streets.pdf
Attachment 4 - Scenario 2 List of Proposed Streets.pdf
Attachment 5 - Scenario 2 Map of Proposed Streets.pdf
Attachment 6 - Measure U Project Priority List.pdf
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SCENARIO 1Name From To Func. Class Length Width Area Insp. Date PCI Maint. Type Total $Livingston Avenue - 110450 Kraemer Boulevard Tuffree Boulevard R - Residential/Local 1,322 36 47,592 11/29/23 19 AC Recon $571,104Jamaica Circle - 110330 Kingston Road CDS R - Residential/Local 225 32 7,200 1/4/24 25 AC Recon $86,400Rogue Street - 212420 Rio Grande Avenue CDS R - Residential/Local 559 32 19,734 1/4/24 27 AC Grind-Overlay $108,537Glenn Circle - 110280 Palm Drive CDS R - Residential/Local 157 32 6,870 1/8/24 29 AC Grind-Overlay $37,785Potomac Street - 212310 Rio Grande Avenue Swanee Avenue R - Residential/Local 885 36 31,860 1/4/24 30 AC Grind-Overlay $175,230Rio Grande Avenue - 212380 Brookhaven Avenue CDS R - Residential/Local 999 36 37,810 1/4/24 30 AC Grind-Overlay $207,955Gila Way - 211540 Shenandoah Street CDS R - Residential/Local 398 32 14,582 1/4/24 31 AC Grind-Overlay $80,201Macadamia Ln - 110495 Placentia Ave 175' W/ Placentia Ave R - Residential/Local 171 36 6,156 1/24/24 31 AC Grind-Overlay $33,858 Platte Way - 212290 Shenandoah Street CDS R - Residential/Local 397 32 14,550 1/4/24 31 AC Grind-Overlay $80,025Tahoe Avenue - 212740 Valencia Avenue Shasta Way R - Residential/Local 172 36 6,192 1/5/24 32 AC Grind-Overlay $34,056Allegheny Avenue - 210870 Savannah Avenue CDS R - Residential/Local 365 32 13,526 1/4/24 33 AC Grind-Overlay $74,393Mac Innes Place - 211990 Bastanchury Road Brower Avenue R - Residential/Local 538 36 19,368 1/4/24 33 AC Grind-Overlay $106,524Colombia Circle - 211410 Cimarron Avenue CDS R - Residential/Local 223 32 8,982 1/4/24 34 AC Grind-Overlay $49,401Shasta Way - 212530 Tahoe Avenue CDS R - Residential/Local 360 32 13,366 1/5/24 35 AC Grind-Overlay $73,513Tuffree Boulevard - 110780 Livingston Avenue Bastanchury Road R - Residential/Local 1,312 36 47,232 11/29/23 35 AC Grind-Overlay $259,776Cimarron Avenue - 211370 Rio Grande Avenue Kraemer Boulevard R - Residential/Local 743 36 26,748 1/4/24 36 AC Grind-Overlay $147,114Perry Drive - 110600 Demmer Place CDS R - Residential/Local 258 32 10,102 1/4/24 36 AC Grind-Overlay $55,561Tahoe Avenue - 212730 Havasu Place Shasta Way R - Residential/Local 882 36 31,752 1/24/24 36 AC Grind-Overlay $174,636Feather Avenue - 211500 Savannah Avenue CDS R - Residential/Local 349 32 13,014 1/4/24 37 AC Grind-Overlay $71,577Geeting Place - 211520 Brower Avenue CDS R - Residential/Local 461 32 16,598 1/4/24 37 AC Grind-Overlay $91,289Shaver Way - 212540 Tahoe Avenue CDS R - Residential/Local 364 32 13,494 1/5/24 37 AC Grind-Overlay $74,217Havasu Drive - 211700 Yorba Linda Blvd. Tahoe Avenue R - Residential/Local 185 40 7,400 1/5/24 38 AC Grind-Overlay $40,700Kelleher Place - 211860 Brower Avenue CDS R - Residential/Local 446 32 16,118 1/4/24 38 AC Grind-Overlay $88,649Cartier Place - 110130 Clark Avenue CDS R - Residential/Local 427 32 15,510 1/8/24 39 AC Grind-Overlay $85,305Swanee Avenue - 212690 Brookhaven Avenue CDS R - Residential/Local 1,198 36 44,974 1/4/24 39 AC Grind-Overlay $247,357Demmer Drive - 110190 Bradford Avenue Demmer Place R - Residential/Local 584 32 18,688 1/4/24 40 AC Grind-Overlay $102,784Demmer Place - 110200 Demmer Drive La Salle Circle R - Residential/Local 330 32 10,560 1/4/24 41 AC Grind-Overlay $58,080Shenandoah Street - 212570 Cimarron Avenue Swanee Avenue R - Residential/Local 862 36 31,032 1/4/24 42 AC Grind-Overlay $170,676Crowley Way - 211440 Tahoe Avenue CDS R - Residential/Local 365 32 13,526 1/5/24 43 AC Grind-Overlay $74,393Lewis Place - 110440 Placentia Avenue CDS R - Residential/Local 588 32 20,662 1/8/24 43 AC Grind-Overlay $113,641Bradford Avenue - 110090 Palm Drive North End R - Residential/Local 326 36 11,736 1/4/24 45 AC Grind-Overlay $64,548Drake Drive - 110210 Demmer Drive CDS R - Residential/Local 370 32 13,686 1/4/24 45 AC Grind-Overlay $75,273Jones Place - 211840 Brower Avenue CDS R - Residential/Local 443 32 16,022 1/4/24 48 AC Grind-Overlay $88,121Collins Way - 110180 Palm Drive Armstrong Drive R - Residential/Local 605 36 21,780 1/8/24 49 AC Grind-Overlay $119,790Brower Avenue - 211160 Brookhaven Avenue CDS R - Residential/Local 1,450 36 54,046 1/4/24 50 AC Grind-Overlay $297,253Havasu Place - 211710 Tahoe Avenue CDS R - Residential/Local 454 32 16,374 1/5/24 50 AC Grind-Overlay $90,057Barker Way - 110040 Cambridge Avenue CDS R - Residential/Local 632 32 23,916 12/7/23 51 AC Grind-Overlay $131,538Shepard Circle - 110700 Palm Drive CDS R - Residential/Local 281 32 10,838 1/8/24 51 AC Grind-Overlay $59,609Aldrin Way - 110020 Arnstrong Drive Palm Drive R - Residential/Local 305 36 10,980 1/8/24 52 AC Grind-Overlay $60,390Fisher Circle - 110220 Louise Drive CDS R - Residential/Local 430 32 15,606 1/4/24 52 AC Grind-Overlay $85,833Livingston Avenue - 110460 Tuffree Boulevard Clark Avenue R - Residential/Local 1,188 36 42,768 1/8/24 52 AC Grind-Overlay $235,224Armstrong Drive - 110030 Collins Way CDS R - Residential/Local 953 36 36,154 1/8/24 54 AC Grind-Overlay $198,847Joan Way - 110340 Cambridge Avenue CDS R - Residential/Local 526 32 18,678 1/24/24 56 AC Grind-Overlay $102,729Palm Drive - 318310 Placentia Ave 340' W/ Placentia Ave R - Residential/Local 336 36 12,295 1/8/24 59 AC Grind-Overlay $67,623Kraemer Boulevard (S/B) N/S Bastanchury Road N/S Yorba Linda Blvd. A - Arterial 3,176 32 114,232 1/16/24 60 Grind - ARHM $628,276Sherwood Avenue - 110710 West City Limits Virginia Place R - Residential/Local 794 36 28,584 12/7/23 60 AC Grind-Overlay $157,212Page 1 of 2263

SCENARIO 1Name From To Func. Class Length Width Area Insp. Date PCI Maint. Type Total $Cambridge Avenue - 110100 Bastanchury Road Sherwood Avenue R - Residential/Local 1,218 32 38,976 12/7/23 61 AC Grind-Overlay $214,368Clark Avenue - 110170 Livingston Avenue Lewis Place R - Residential/Local 505 32 16,160 1/8/24 62 AC Grind-Overlay $88,880Kraemer Boulevard (N/B) N/S Yorba Linda Blvd. N/S Bastanchury Road A - Arterial 3,176 32 114,832 1/16/24 64 Grind - ARHM $631,576Lori Way - 110480 Cambridge Avenue CDS R - Residential/Local 528 32 18,742 12/7/23 65 Type II Slurry $18,742Savannah Avenue - 212480 Kraemer Boulevard Feather Avenue R - Residential/Local 458 36 16,488 1/4/24 66 Type II Slurry $16,488Virginia Place - 110810 Nenno Avenue Lee Place R - Residential/Local 603 32 21,142 12/7/23 66 AC Grind-Overlay $116,281Lee Place - 110430 Virginia Place CDS R - Residential/Local 454 32 16,374 12/7/23 67 AC Grind-Overlay $90,057Nenno Avenue - 110580 St. James Place CDS R - Residential/Local 1,023 32 36,428 12/7/23 67 AC Grind-Overlay $200,354St. John Way - 110750 St. James Place Placentia Avenue R - Residential/Local 315 32 10,080 12/7/23 68 AC Grind-Overlay $55,440Canard Avenue - 110110 Livingston Avenue Beal Avenue R - Residential/Local 1,141 32 36,512 1/8/24 71 Type II Slurry $36,512Sierra Bonita Drive - 110720 Laurelwood Avenue Livingston Avenue R - Residential/Local 885 32 28,320 1/4/24 71 Type II Slurry $28,320St. James Place - 110740 Lee Place Nenno Avenue R - Residential/Local 603 32 19,296 12/7/23 71 Type II Slurry $19,296Tuffree Boulevard - 110770 Palm Drive Livingston Avenue R - Residential/Local 962 36 34,632 11/29/23 71 Type II Slurry $34,632Brookhaven Avenue - 211080 Bastanchury Road Yorba Linda Blvd. R - Residential/Local 2,666 36 95,976 1/4/24 72 Type II Slurry $95,976 Louise Drive - 110490 Kingston Road Sierra Bonita R - Residential/Local 834 36 30,024 1/4/24 74 Type II Slurry $30,024Sierra Bonita Drive - 110730 Palm Drive Livingston Avenue R - Residential/Local 1,082 36 38,952 1/4/24 74 Type II Slurry $38,952Beal Avenue - 110050 Tuffree Boulevard Ranchero Way R - Residential/Local 827 32 26,464 1/8/24 75 Type II Slurry $26,464Heritage Avenue - 110290 Livingston Avenue Islandia Drive R - Residential/Local 617 32 21,590 1/4/24 75 Type II Slurry $21,590Stanley Avenue - 110760 Beal Avenue Livingston Avenue R - Residential/Local 1,132 32 36,224 1/8/24 75 Type II Slurry $36,224Kingston Road - 110390 Livingston Avenue Laurelwood Avenue R - Residential/Local 880 36 33,526 1/4/24 76 Type II Slurry $33,526 Beal Avenue - 110060 Tuffree Boulevard Stanley Avenue R - Residential/Local 537 32 19,030 1/8/24 77 Type II Slurry $19,030Laurelwood Avenue - 110420 Kingston Road Tuffree Boulevard R - Residential/Local 1,124 36 40,464 1/4/24 77 Type II Slurry $40,464Kingston Road - 110380 Louise Avenue Livingston Avenue R - Residential/Local 585 36 21,060 1/4/24 79 Type II Slurry $21,060LaSalle Circle - 110410 South End Louise Drive R - Residential/Local 303 36 10,908 1/4/24 79 Type II Slurry $10,908Ranchero Way - 110610 Beal Avenue Laurelwood Avenue R - Residential/Local 241 32 9,558 1/8/24 80 Type II Slurry $9,558Islandia Drive - 110320 Heritage Avenue Larkspur Drive R - Residential/Local 256 32 8,192 1/4/24 83 Type II Slurry $8,192Placentia Avenue (S/B) N/S Bastanchury Road N/S Palm Drive A - Arterial 1,690 30 50,700 1/8/24 83 Type II Slurry $50,700Placentia Avenue (N/B) N/S Palm Drive N/S Bastanchury Road A - Arterial 1,690 30 50,700 1/8/24 87 Type II Slurry $50,700Larkspur Drive - 110400 Islandia Drive Livingston Avenue R - Residential/Local 597 32 20,950 1/4/24 89 Type II Slurry $20,95010.5 1,955,193 $8,102,324Page 2 of 2264

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SCENARIO 2Name From To Func. Class Length Width Area Insp. Date PCI Maint. Type Total $Livingston Avenue - 110450 Kraemer Boulevard Tuffree Boulevard R - Residential/Local 1,322 36 47,592 11/29/23 19 AC Recon $571,104Jamaica Circle - 110330 Kingston Road CDS R - Residential/Local 225 32 7,200 1/4/24 25 AC Recon $86,400Rogue Street - 212420 Rio Grande Avenue CDS R - Residential/Local 559 32 19,734 1/4/24 27 AC Grind-Overlay $108,537Glenn Circle - 110280 Palm Drive CDS R - Residential/Local 157 32 6,870 1/8/24 29 AC Grind-Overlay $37,785Potomac Street - 212310 Rio Grande Avenue Swanee Avenue R - Residential/Local 885 36 31,860 1/4/24 30 AC Grind-Overlay $175,230Rio Grande Avenue - 212380 Brookhaven Avenue CDS R - Residential/Local 999 36 37,810 1/4/24 30 AC Grind-Overlay $207,955Gila Way - 211540 Shenandoah Street CDS R - Residential/Local 398 32 14,582 1/4/24 31 AC Grind-Overlay $80,201Macadamia Ln - 110495 Placentia Ave 175' W/ Placentia Ave R - Residential/Local 171 36 6,156 1/24/24 31 AC Grind-Overlay $33,858 Platte Way - 212290 Shenandoah Street CDS R - Residential/Local 397 32 14,550 1/4/24 31 AC Grind-Overlay $80,025Tahoe Avenue - 212740 Valencia Avenue Shasta Way R - Residential/Local 172 36 6,192 1/5/24 32 AC Grind-Overlay $34,056Allegheny Avenue - 210870 Savannah Avenue CDS R - Residential/Local 365 32 13,526 1/4/24 33 AC Grind-Overlay $74,393Mac Innes Place - 211990 Bastanchury Road Brower Avenue R - Residential/Local 538 36 19,368 1/4/24 33 AC Grind-Overlay $106,524Colombia Circle - 211410 Cimarron Avenue CDS R - Residential/Local 223 32 8,982 1/4/24 34 AC Grind-Overlay $49,401Shasta Way - 212530 Tahoe Avenue CDS R - Residential/Local 360 32 13,366 1/5/24 35 AC Grind-Overlay $73,513Tuffree Boulevard - 110780 Livingston Avenue Bastanchury Road R - Residential/Local 1,312 36 47,232 11/29/23 35 AC Grind-Overlay $259,776Cimarron Avenue - 211370 Rio Grande Avenue Kraemer Boulevard R - Residential/Local 743 36 26,748 1/4/24 36 AC Grind-Overlay $147,114Perry Drive - 110600 Demmer Place CDS R - Residential/Local 258 32 10,102 1/4/24 36 AC Grind-Overlay $55,561Tahoe Avenue - 212730 Havasu Place Shasta Way R - Residential/Local 882 36 31,752 1/24/24 36 AC Grind-Overlay $174,636Feather Avenue - 211500 Savannah Avenue CDS R - Residential/Local 349 32 13,014 1/4/24 37 AC Grind-Overlay $71,577Geeting Place - 211520 Brower Avenue CDS R - Residential/Local 461 32 16,598 1/4/24 37 AC Grind-Overlay $91,289Shaver Way - 212540 Tahoe Avenue CDS R - Residential/Local 364 32 13,494 1/5/24 37 AC Grind-Overlay $74,217Havasu Drive - 211700 Yorba Linda Blvd. Tahoe Avenue R - Residential/Local 185 40 7,400 1/5/24 38 AC Grind-Overlay $40,700Kelleher Place - 211860 Brower Avenue CDS R - Residential/Local 446 32 16,118 1/4/24 38 AC Grind-Overlay $88,649Cartier Place - 110130 Clark Avenue CDS R - Residential/Local 427 32 15,510 1/8/24 39 AC Grind-Overlay $85,305Swanee Avenue - 212690 Brookhaven Avenue CDS R - Residential/Local 1,198 36 44,974 1/4/24 39 AC Grind-Overlay $247,357Demmer Drive - 110190 Bradford Avenue Demmer Place R - Residential/Local 584 32 18,688 1/4/24 40 AC Grind-Overlay $102,784Demmer Place - 110200 Demmer Drive La Salle Circle R - Residential/Local 330 32 10,560 1/4/24 41 AC Grind-Overlay $58,080Shenandoah Street - 212570 Cimarron Avenue Swanee Avenue R - Residential/Local 862 36 31,032 1/4/24 42 AC Grind-Overlay $170,676Crowley Way - 211440 Tahoe Avenue CDS R - Residential/Local 365 32 13,526 1/5/24 43 AC Grind-Overlay $74,393Lewis Place - 110440 Placentia Avenue CDS R - Residential/Local 588 32 20,662 1/8/24 43 AC Grind-Overlay $113,641Bradford Avenue - 110090 Palm Drive North End R - Residential/Local 326 36 11,736 1/4/24 45 AC Grind-Overlay $64,548Drake Drive - 110210 Demmer Drive CDS R - Residential/Local 370 32 13,686 1/4/24 45 AC Grind-Overlay $75,273Jones Place - 211840 Brower Avenue CDS R - Residential/Local 443 32 16,022 1/4/24 48 AC Grind-Overlay $88,121Collins Way - 110180 Palm Drive Armstrong Drive R - Residential/Local 605 36 21,780 1/8/24 49 AC Grind-Overlay $119,790Brower Avenue - 211160 Brookhaven Avenue CDS R - Residential/Local 1,450 36 54,046 1/4/24 50 AC Grind-Overlay $297,253Havasu Place - 211710 Tahoe Avenue CDS R - Residential/Local 454 32 16,374 1/5/24 50 AC Grind-Overlay $90,057Barker Way - 110040 Cambridge Avenue CDS R - Residential/Local 632 32 23,916 12/7/23 51 AC Grind-Overlay $131,538Shepard Circle - 110700 Palm Drive CDS R - Residential/Local 281 32 10,838 1/8/24 51 AC Grind-Overlay $59,609Aldrin Way - 110020 Arnstrong Drive Palm Drive R - Residential/Local 305 36 10,980 1/8/24 52 AC Grind-Overlay $60,390Fisher Circle - 110220 Louise Drive CDS R - Residential/Local 430 32 15,606 1/4/24 52 AC Grind-Overlay $85,833Livingston Avenue - 110460 Tuffree Boulevard Clark Avenue R - Residential/Local 1,188 36 42,768 1/8/24 52 AC Grind-Overlay $235,224Armstrong Drive - 110030 Collins Way CDS R - Residential/Local 953 36 36,154 1/8/24 54 AC Grind-Overlay $198,847Joan Way - 110340 Cambridge Avenue CDS R - Residential/Local 526 32 18,678 1/24/24 56 AC Grind-Overlay $102,729Palm Drive - 318310 Placentia Ave 340' W/ Placentia Ave R - Residential/Local 336 36 12,295 1/8/24 59 AC Grind-Overlay $67,623Kraemer Boulevard (S/B) N/S Bastanchury Road N/S Yorba Linda Blvd. A - Arterial 3,176 32 114,232 1/16/24 60 Grind - ARHM $628,276Sherwood Avenue - 110710 West City Limits Virginia Place R - Residential/Local 794 36 28,584 12/7/23 60 AC Grind-Overlay $157,212Page 1 of 2266

SCENARIO 2Name From To Func. Class Length Width Area Insp. Date PCI Maint. Type Total $Cambridge Avenue - 110100 Bastanchury Road Sherwood Avenue R - Residential/Local 1,218 32 38,976 12/7/23 61 AC Grind-Overlay $214,368Clark Avenue - 110170 Livingston Avenue Lewis Place R - Residential/Local 505 32 16,160 1/8/24 62 AC Grind-Overlay $88,880Kraemer Boulevard (N/B) N/S Yorba Linda Blvd. N/S Bastanchury Road A - Arterial 3,176 32 114,832 1/16/24 64 Grind - ARHM $631,576Lori Way - 110480 Cambridge Avenue CDS R - Residential/Local 528 32 18,742 12/7/23 65 Type II Slurry $18,742Savannah Avenue - 212480 Kraemer Boulevard Feather Avenue R - Residential/Local 458 36 16,488 1/4/24 66 Type II Slurry $16,488Virginia Place - 110810 Nenno Avenue Lee Place R - Residential/Local 603 32 21,142 12/7/23 66 AC Grind-Overlay $116,281Lee Place - 110430 Virginia Place CDS R - Residential/Local 454 32 16,374 12/7/23 67 AC Grind-Overlay $90,057Nenno Avenue - 110580 St. James Place CDS R - Residential/Local 1,023 32 36,428 12/7/23 67 AC Grind-Overlay $200,354St. John Way - 110750 St. James Place Placentia Avenue R - Residential/Local 315 32 10,080 12/7/23 68 AC Grind-Overlay $55,440Canard Avenue - 110110 Livingston Avenue Beal Avenue R - Residential/Local 1,141 32 36,512 1/8/24 71 Type II Slurry $36,512Sierra Bonita Drive - 110720 Laurelwood Avenue Livingston Avenue R - Residential/Local 885 32 28,320 1/4/24 71 Type II Slurry $28,320St. James Place - 110740 Lee Place Nenno Avenue R - Residential/Local 603 32 19,296 12/7/23 71 Type II Slurry $19,296Tuffree Boulevard - 110770 Palm Drive Livingston Avenue R - Residential/Local 962 36 34,632 11/29/23 71 Type II Slurry $34,632Brookhaven Avenue - 211080 Bastanchury Road Yorba Linda Blvd. R - Residential/Local 2,666 36 95,976 1/4/24 72 Type II Slurry $95,976 Louise Drive - 110490 Kingston Road Sierra Bonita R - Residential/Local 834 36 30,024 1/4/24 74 Type II Slurry $30,024Sierra Bonita Drive - 110730 Palm Drive Livingston Avenue R - Residential/Local 1,082 36 38,952 1/4/24 74 Type II Slurry $38,952Beal Avenue - 110050 Tuffree Boulevard Ranchero Way R - Residential/Local 827 32 26,464 1/8/24 75 Type II Slurry $26,464Heritage Avenue - 110290 Livingston Avenue Islandia Drive R - Residential/Local 617 32 21,590 1/4/24 75 Type II Slurry $21,590Stanley Avenue - 110760 Beal Avenue Livingston Avenue R - Residential/Local 1,132 32 36,224 1/8/24 75 Type II Slurry $36,224Kingston Road - 110390 Livingston Avenue Laurelwood Avenue R - Residential/Local 880 36 33,526 1/4/24 76 Type II Slurry $33,526 Beal Avenue - 110060 Tuffree Boulevard Stanley Avenue R - Residential/Local 537 32 19,030 1/8/24 77 Type II Slurry $19,030Laurelwood Avenue - 110420 Kingston Road Tuffree Boulevard R - Residential/Local 1,124 36 40,464 1/4/24 77 Type II Slurry $40,464Kingston Road - 110380 Louise Avenue Livingston Avenue R - Residential/Local 585 36 21,060 1/4/24 79 Type II Slurry $21,060LaSalle Circle - 110410 South End Louise Drive R - Residential/Local 303 36 10,908 1/4/24 79 Type II Slurry $10,908Ranchero Way - 110610 Beal Avenue Laurelwood Avenue R - Residential/Local 241 32 9,558 1/8/24 80 Type II Slurry $9,558Islandia Drive - 110320 Heritage Avenue Larkspur Drive R - Residential/Local 256 32 8,192 1/4/24 83 Type II Slurry $8,192Placentia Avenue (S/B) N/S Bastanchury Road N/S Palm Drive A - Arterial 1,690 30 50,700 1/8/24 83 Type II Slurry $50,700Placentia Avenue (N/B) N/S Palm Drive N/S Bastanchury Road A - Arterial 1,690 30 50,700 1/8/24 87 Type II Slurry $50,700Larkspur Drive - 110400 Islandia Drive Livingston Avenue R - Residential/Local 597 32 20,950 1/4/24 89 Type II Slurry $20,95010.5 1,955,193 $8,102,324Page 2 of 2267

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MEASURE U PROJECT PRIORITY LISTProject Type Project Name Measure U Funding RequestPublic Health(Max 30)Regulatory (Max 20)Strategic Plan(Max 15)Deferred Maint.(Max 15)Master Plan(Max 10)Bonus (Max 10) Total ScoreStreets & StreetscapesOld Town Streetscape Improvements1,150,000$ 30 20 15 15 10 10 100City Buildings & FacilitiesFire Station 1 Maintenance and Safety Upgrades30,984$ 30 20 15 15 10 5 95 Sewer Old Town Sewer Rehabilitation1,586,564$ 30 20 15 15 10 5 95 City Buildings & FacilitiesCity Hall Roof Repairs1,000,000$ 20 20 10 15 10 20 95Storm Drain Kevin Way Storm Drain Improvements241,235$ 30 10 15 15 10 5 85 City Buildings & FacilitiesCity Yard Repaving200,000$ 30 15 15 15 0 5 80Streets & StreetscapesFY 25-26 Annual Sidewalk and Curb Ramp Repairs300,000$ 30 10 15 15 0 10 80 Technology Enterprise Camera and Security Upgrades4,465$ 30 0 15 15 10 10 80Technology 2FA / Single Sign-On Implementation25,000$ 30 20 15 0 10 0 75Streets & StreetscapesFY 25-26 Annual Tree Planting30,000$ 15 20 15 0 10 10 70 Technology Software Additions, Upgrades & IT Operations75,000$ 20 10 15 10 10 5 70 Traffic and Transportation OpsCitywide Signal Hardware Upgrades95,152$ 30 10 15 0 10 5 70City Buildings & FacilitiesPD Women's Locker Room1,700,000$ 15 20 15 10 0 5 65Vehicles and EquipmentBackhoe Replacement 99,648$ 30 0 15 15 0 5 65Major Studies Economic Development Strategic Plan130,000$ 15 10 15 0 10 10 60 Vehicles and EquipmentPublic Works Ford Ranger Replacements (3)150,000$ 20 10 10 15 0 5 60Streets & StreetscapesOrangethorpe Median Restoration100,000$ 0 0 15 15 0 5 35Streets & StreetscapesLMD Median Restoration Project100,000$ 0 0 15 15 0 5 35Vehicles and EquipmentCustodial Cargo Van60,000$ 15 0 0 15 0 5 35 Page 1 of 1269

Agenda Item No: 2.c

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Lydie Gutfeld
From: Community Services
Subject:

Event Fee Waiver Request and Resolution No. 2025-09, Authorizing the Temporary Suspension of the Ordinance Pertaining to the operation of the California Celtic Festival Fundraiser event on Saturday, June 14, 2025 and Sunday June 15, 2025 at Kraemer Memorial Park
Financial Impact:

Fiscal Impact:

Facility Use Fees: $ 5,042
Staffing: $ 5,500
Damage Deposit: $ 614
Total Fiscal Impact: $11,156
Summary:

This year, the California Celtic Festival is requesting to partner with the City of Placentia (City) to plan and implement the “Lovers of Celtic Culture” Fundraiser event to be held on Saturday, June 14, 2025, from 12:00 p.m. to 8:00 p.m. and on Sunday, June 15, 2025 from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park, located at 201 N. Bradford Ave. This will mark the first year that the festival will be held in Placentia. At the February 18, 2025 meeting, the leaders of the California Celtic Festival asked for waiver of all event fees from City Council totaling $11,156. In addition, Council must consider approval for the attached resolution which suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the “Lovers of Celtic Culture” Fundraiser event.

Recommendation:

It is recommended that City Council take the following actions:

2. Adopt Resolution No. R-2025-09, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and

23.76.050 of the Placentia Municipal Code for the operation of the “Lovers of Celtic Culture” fundraiser event on June 14, 2025, and on June 15, 2025 at Kraemer Memorial Park located at 201 N. Bradford Avenue; and
270

3. Approve staff recommendation to waive facility use/rental and fees for the use of Kraemer Memorial Park and not staff costs or the damage deposit associated with the operation of the event.

Alternate Recommendation:

Strategic Plan Statement:

This item is consistent with the Strategic Plan Goal 4 to increase community engagement by partnering with outside organizations and allowing them to have events at our community park which will enhance community participation.

Discussion:

The goal of the event is to raise funds for the benefit of families of first responders and veterans in need. All proceeds from the event will go towards the Orange County Law Enforcement Emerald Society (OCLEES). Traditionally, the City has supported various community organizations by co-sponsoring community events that benefit local non-profits or enhance the quality of life in Placentia. Typically, the City provides Community Services personnel and or Public Works personnel to assist at the event by overseeing the maintenance of the facility, park, and restrooms throughout the event. Additionally, the Fire Life and Safety Department has supported similar events by providing review and approval of the proposed event logistical layout and setup. After further review from expenditures from last year's event and the City's current fiscal state in addition to the size of the event and the multi- day format, Staff recommends that the City Council waive the facility use fees totaling $5,042 and do not approve the waiver request for the Staff costs ($5,500) or the damage deposit ($614) for use of the park totaling $6,114. There is no current approved budget for this event and partnership.

Similar events have the potential to generate revenue for the City, depending on the level of co-sponsorship provided. In this case, the California Celtic Festival would retain 100% of the proceeds to be distributed to OCLEES. Should the City Council approve the event as currently agreed upon, the City will not retain revenue from the event and will provide assistance from the Community Services Department, Fire and Life Safety Department, and the Police Department for the implementation of the event.

The event will encompass a large portion of the open park space and include food areas, a beer and wine garden, live band performances, dance performances, as well as craft and vendor booths. The sale and consumption of alcohol on public property and the use of amplified sound requires the temporary suspension of certain City regulatory ordinances. This item requests the adoption of a resolution temporarily suspending certain regulatory ordinances of the Placentia Municipal Code to allow for music and alcohol to be permitted at the “Lovers of Celtic Culture” festival Fundraiser event located at Kraemer Memorial Park from 12:00 p.m. to 8:00 p.m. on Saturday, June 14, 2025, and from 12:00 p.m. to 7:00 p.m. on Sunday, June 15, 2025. Additionally, this item requests that the City Council consider granting a fee waiver for the staff costs and facility use fees associated with the implementation of the event and use of Kraemer Memorial Park, as requested by the CCF. Staff supports hosting the festival at Kraemer Memorial Park and recommends approval of the event.

271

The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the “Lovers of Celtic Culture” Fundraiser event.

The CCF shall agree to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of Alcohol Beverage Control (ABC) and Orange County Health Department (OC Health) for the consumption of food and beverages.

City staff supports the implementation of the “Lovers of Celtic Culture” Fundraiser event as an opportunity to provide families an opportunity to enjoy a community event and further enhance the quality of life in the city.

Fiscal Impact Summary:

Fiscal Impact:

Should Council approve the proposed recommended action, the fiscal impact would $6,114 for the cost of staff and damage deposit fees. This would require a budget amendment and would impact the approved special events budget.

Should Council approve the proposed alternative recommended action, the fiscal impact would be $11,156. This would require a budget amendment would impact the approved special events budget.

Attachments
Celtic Festival Budget Resoultion 2025.pdf
272

RESOLUTION NO. R-2025-09

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RESOLUTION NO. R-2025-09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA AUTHORIZING THE TEMPORARY

SUSPENSION OF REGULATORY ORDINANCE SECTIONS

23.76.050 AND 10.28.010 OF THE PLACENTIA MUNICIPAL

CODE FOR THE OPERATION OF THE LOVERS OF

CELTIC CULTURE FESTIVAL FUNDRAISER EVENT ON
JUNE 14, 2025 AND 15, 2025 AT KRAEMER MEMORIAL
PARK, 201 N. BRADFORD AVE.

A. Recitals.

(i) The City of Placentia adopted Ordinance No. O-2008-10 which amended Title 1 of the Placentia Municipal Code by adding Chapter 1.14 allowing the City Council the discretion to temporarily suspend specific Ordinances during special events when it has been determined that the public welfare and interest will be served by such suspension.

(ii) The City Council finds that certain events of broad public interest may benefit the City and the City’s economy by attracting large numbers of visitors, by generating favorable publicity, and by enhancing a marketable image for the City.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The City temporarily suspends Placentia Municipal Code Section

23.76.050 relative to use of amplified music which may exceed the noise standards during the Lovers of Celtic Culture Fundraiser event at Kraemer Memorial Park on June 14, 2025, from 12:00 p.m. to 8:00 p.m., and on Sunday, June 15, 2025 from 12:00 p.m. to 7:00 p.m. 201 N. Bradford Ave.

3. The City temporarily suspends Placentia Municipal Code Section

10.28.010 relative to the controlled use of alcohol in a public place during the Lovers of Celtic Culture Festival Fundraiser event at Kraemer Memorial Park, 201 N. Bradford on June 14, 2025 from 12:00 p.m. to 8:00 p.m. and on June 15, 2025 from 12:00 p.m. to 7:00 p.m.

4. The specified sections of the Placentia Municipal Code (Sections

23.76.050 and 10.28.010) shall remain in full force and effect throughout the remainder of the City.
273

RESOLUTION NO. R-2025-09

Page 2 of 2 ends

5. This Resolution shall take effect from and after its date of adoption.

PASSED, ADOPTED AND APPROVED THIS 1st DAY OF APRIL 2025.

_____________________________
Kevin Kirwin, Mayor

ATTEST:

____________________________
Robert McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE

AYES:

NOES:

ABSENT:

ABSTAIN:

_____________________________
Robert McKinnell, City Clerk

APPROVED AS TO FORM:

______________________________
Christian Bettenhausen, City Attorney

274

Agenda Item No: 2.d

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:

Appointments to Fill Vacancies on Three (3) City Commission and Five (5) City Committees and One (1) Orange County Vector Control District
Financial Impact:

Fiscal Impact:

None.

Summary:

There are currently nine (9) vacancies on the City’s various Commissions, Committees and Board. The City received a total of ten (10) applications. To ensure that these advisory bodies can operate effectively and with a full complement of members, Staff recommends City Council consider the actions listed below.

Recommendation:

Recommended Action: It is recommended that the City Council:

1. Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Citizens’ Oversight Committee for a four-year term; and b. One (1) vacancy on the Financial Audit Oversight Committee for a three-year term; and
c. One (1) vacancy on the Heritage Committee for a non-expiring term; and d. One (1) vacancy on the Historical Committee for a non-expiring term; and e. One (1) vacancy Senior Advisory Committee for a non-expiring term; and f. One (1) vacancy on the Planning Commission for a four-year term; and g. One (1) vacancy and alternate vacancy (1) on the Streetscape and Transportation Advisory Commission for a four-year term; and
h. One (1) vacancy on the Orange County Mosquito Vector District Board.

3. Direct Staff update the City’s master Commission and Committee vacancy list; and

4. Continue the Commission and Committee Application/Recruitment process for any remaining vacancies for future consideration of appointments.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Plan to:

Increase Community Engagement (Goal 4) and will result in an opportunity for community members to serve on various commissions and committees once appointed and become 275

engaged with the community.

Discussion:

The City Clerk’s Office received a total of ten (10) applications. Attached is a summary of applicants for consideration of appointment to the current vacancies (Attachment 1). At a Special Meeting held on March 25, 2025, the City Council interviewed eight (8) applicants for these vacant positions.

Staff recommends the City Council consider appointments to the Citizens' Oversight Committee, Financial Audit Oversight Committee, the Heritage, Historical and Senior Advisory Committees, the Planning Commission, and Streetscape and Transportation Advisory Commission, Orange County Mosquito Vector District Board and continue recruitment process for any future vacancies.

Fiscal Impact Summary:

Fiscal Impact:

None.

Attachments
Vacancy-Applicant Summary.pdf
Summary of Commissioner and Committee Member Requirements 1.pdf 276

Page 1 of 2 ends

COMMISSION, COMMITTEE & BOARD

VACANCY/APPLICANT LIST
As of 3-20-25

Citizens’ Oversight Committee – 3 Members

Vacancy: One (1) Four–Year Term

New Applicant
Greg Laporte (3rd Choice)

Financial Audit Oversight Committee – 5 Members

Vacancy: One (1) Three–Year Term

New Applicants
Billy Hutchinson (1st Choice)
Greg Laporte (1st Choice)
John Lewis (2nd Choice)
James Weiner (1st Choice)

Heritage Committee – 7 Members

Vacancy: One (1) Non–Expiring Term

New Applicant
None

Historical Committee – 9 Members

Vacancy: One (1) Non–Expiring Terms

New Applicant
Cassie Queen

OC Mosquito Vector Control District Board

Vacancy: One (1) Two–Year Term

New Applicant
Craig Green

Park Arts & Recreation Commission

Vacancy: None (0) Four–Year Term

New Applicants
Billy Hutchinson (2nd Choice)

277

Page 2 of 2 ends

Planning Commission - 7 Members

Vacancy: One (1) Four–Year Term

New Applicants
David Smith
John Lewis (1st Choice)
John Teal
James Weiner (1st Choice)

Senior Advisory Committee – 7 Members

Vacancy: One (1) Non–Expiring Term

New Applicant
None

Streetscape and Transportation Advisory Commission – 5 Members

Vacancy: One (1) Four-Year Term
Alternate Vacancy: One (1) Four–Year Term

New Applicants
Steven Anderson (Only Choice)
Greg Laporte (2nd Choice)
John Lewis (3rd Choice)

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Summary of Commissioner and Committee Member Requirements From Committee Commission & Advisory Board Manual
Adopted 3/25/2025

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APPENDIX

PLACENTIA COMMISSIONS, BOARDS & COMMITTEES

DUTIES, MEETING DATES, AND TIMES

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DESCRIPTIONS OF COMMISSIONS AND COMMITTEES

CITIZENS’ OVERSIGHT COMMITTEE

The Citizens’ Oversight Committee provides review of the expenditure of funds generated by the 2018 voter-approved Local Transactions and Use Tax and provides an annual report to the City Council on those expenditures. The committee shall consist of three members, appointed by the City Council. As long as those bodies exist, two of the members shall come from the Citizens Fiscal Sustainability Task Force and one from the Financial Audit Oversight Committee. Members so appointed shall serve without compensation for a term of four (4) years. The Committee shall meet at least once annually.

The Committee’s annual report shall be presented to the City Council and shall also be published on the City’s webpage. Unless otherwise directed by resolution or ordinance of the City Council, the Committee shall not have any function, power, or authority other than those expressly provided herein.

FINANCIAL AUDIT OVERSIGHT COMMITTEE

This Committee serves in an advisory capacity to the City Council with their primary role being to provide an internal audit function. They develop and issue a Request for Proposal to gain qualified audit firms to perform an internal review of selected financial activities and internal control procedures; interview qualified proposers; negotiate cost; and report to the City Council with a recommendation for an audit firm selection. Additionally, they collect information to use for setting goals and objectives for the development of the annual audit plan; submit the written audit report prepared by City staff/internal audit firm to the City Council and provide a verbal report thereon at a City Council meeting. Finally, the Committee may return to the City Council with recommendations for administrative policies and procedures.

HERITAGE COMMITTEE

The Committee’s responsibility and purpose is the independent planning and execution of the City’s annual Heritage Celebration and related Heritage activities within the community. The City Council shall approve the parade route, theme, budget, and addition or removal of an Executive Board Member.

HISTORICAL COMMITTEE

The Historical Committee serves in an advisory capacity to the City Council on matters related to historical structures and/or sites located in Placentia. They nominate buildings, sites, or districts within the City for designation as local landmarks per Policy No. 703 and review items submitted by City Council, staff, or the general public and recommends the appropriate course of action.

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PARK ARTS AND RECREATION COMMISSION (PARC)

The Park Arts and Recreation Commission serves in an advisory capacity to the City Council on items related to cultural arts, recreation programs, Citywide special events, health and wellness, and senior services. They also provide input on parks/facilities development and improvement.

PLANNING COMMISSION

The Planning Commission recommends to the City Council the adoption, amendment, or repeal of the General Plan, or any part thereof, for the physical development of the City. They exercise such control over land subdivisions as is granted to them by the City Council and by the laws of the State of California and make recommendations concerning proposed public works and for the clearance and rebuilding of blighted or substandard areas within the City.

Finally, the Commission exercises such functions with respect to zoning as may be prescribed by ordinance not inconsistent with the City Charter.

SENIOR ADVISORY COMMITTEE

This Committee acts as a liaison for seniors in the City and advises on ways to enrich and enhance the health and quality of life of seniors in the community. They solicit input and act as a public forum for issues that affect seniors in the City; provide advice based on input received to improve the programs, policies, and services provided to seniors; identify barriers to access for seniors to City services and programs; form partnerships in the community to educate, inform, and improve the quality of life for seniors; work with and support existing senior programs; assist with volunteer recruitment; and, assist with the marketing of the Senior Center services, programs, and events.

STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION

The Streetscape and Transportation Advisory Commission serves in an advisory capacity to the City Council on items related to traffic safety issues, transportation programs and projects, and parking management programs. They review and take into consideration permit parking districts and speed hump installation requests and the overall regulation of vehicle, bicycle, and pedestrian traffic within the City as described in Title 13 of the Placentia Municipal Code. They also provide input on issues pertaining to the removal, planting, replanting, and disposition of public trees.

VETERANS ADVISORY COMMITTEE

The Committee serves in an advisory capacity to the City Council on veterans’ affairs matters within the community. They may consider veterans’ matters submitted by the City Council, Staff, or public and recommends courses of action where appropriate. Matters considered by the committee’s scope include all activities within the purview of the City Council relating to the Veterans Day Program and activities. Committee members need not be veterans to serve on this committee.
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Placentia City CouncilApril 1, 2025

Placentia City Council
April 1, 2025