Agenda Item No: 1.h
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Madelinne Villapando
From: Community Services
Subject:
Public Works Agreement with Kasa Construction Inc. for Award of RFP for Landscape Improvements Project at Parque De Los Vaquero
Financial Impact:
Fiscal Impact:
Expense: $128,888 Park Impact Fees
Contingency 10%: 12,888 Park Impact Fees
Total Project Budget: $141,777 Park Impact Fees
Summary:
Parque De Los Vaqueros (Vaqueros) is uniquely placed between a County flood control channel and Saratoga Park in Yorba Linda. Due to this placement there is an existing drainage channel within Parque De Los Vaqueros that connects to both the County flood control channel and the drainage channel through Saratoga Park.
The drainage channel running through Parque De Los Vaqueros has begun to deteriorate and has erosions in numerous areas of the drainage. Due to this, the existing drainage needs repairs to mend areas that have begun to erode. The erosion is cause for concern on the safety of the area if it is not remediated. For the erosion remediation, it is recommended that the contractor create a rock-lined drainage swale along the existing drainage channel. This will ensure that the erosion is stopped, and the area is supported by durable material that will prevent the erosion from occurring again.
Recommendation:
Recommended Action: It is recommended that City Council take the following actions:
1. Approve the Public Works Agreement with KASA Construction for the Award of the RFP for the Landscape Improvement project at Parque De Los Vaqueros for a not-to-exceed amount of $141,777; and
2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not-to-exceed the amount of $12,888; and
3. Approve Resolution No. R-2025-10, A Resolution of the City Charter of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024- 25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4. Authorize the Interim City Administrator and/or his designee to execute all necessary 1 documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item is consistent with the City Council approved 5-Year Strategic Goal to implement public infrastructure to meet community needs. This project meets this goal by improving the safety of the storm drain which improves the safety of the park for residents to continue utilizing.
Discussion:
The City of Placentia released a Request for Proposals (RFP) for the landscape improvement project at Parque De Los Vaqueros. The RFP was released on Monday, December 9, 2024, the City received three (3) bid responses. The bidders were to provide the cost for the remediation of the existing drainage channel within Parque De Los Vaqueros. The erosions on the drainage channel have cause the existing structure to become a safety concern. To remediate the drainage channel, the work would require a rock-lined drainage swale that would have rocks and boulders along either side of the existing concrete channel.
This would ensure that the drainage functions properly and would prevent erosion from occurring again. The City has picked the lowest responsible bidder, KASA Construction Inc. to complete the project.
Bidders:Bid Cost:
KASA Construction Inc. $128,888
HZS Engineering Inc.$157,700
RG General Engineering, Inc.$193,145
Fiscal Impact Summary:
Fiscal Impact:
A total of $141,776 has been budgeted in the FY 2024-2025 Park Impact Fees for the landscape improvement project at Parque De Los Vaqueros. As such, sufficient funds exist for the recommended action. The following table summarizes the costs associated with the award of this contract:
Construction Contract Amount:$128,888
Construction 10% Contingency Amount:$12,888
Total Project Cost:$141,777
Attachments
Scope of Work.pdf
Rock Lined Swale Detail.pdf
Public Works Agreement with KASA Construction - Signed.pdf Photos of Los Vaqueros Storm Drain.pdf
Budget Amendment Resolution- Los Vaqueros FY 24-25.pdf
2 City of Placentia Bid No. CS-24-05 Page 8 of 19
II.SCOPE OF WORK
A.General Description
The City of Placentia is seeking a qualified vendor for the remediation of an existing drainage channel within Parque De Los Vaqueros. The general scope of work includes, but is not limited to:
1.The Contractor will over excavate and remove 3 feet of soil on either side of the existing concrete channel and remove approximately 6 inches of soil below the flowline of the existing concrete channel. The existing concrete channel shall be protected in place with substantially damaged portions replaced as needed.
2.The Contractor will fill any voids along or below the existing concrete channel with native or imported soil, level and compact the existing subgrade to a minimum 90% relative compaction.
3.The Contractor will place a filter fabric weed barrier over the existing exposed soil.
4.The Contractor will then place 6-inch rock to a minimum 1-foot depth within the excavated areas along either side of the existing concrete channel. Rock shall be installed to form a stable structure with minimum voids and in contact with adjacent rocks.
Refer to Attachment “D” for a typical detail. Contractor is responsible for notifying Dig Alert before any excavation takes place and is responsible for protecting in place existing utilities. The Submitting Vendor will ideally possess experience in similar installation and must be able to demonstrate a very high level of customer satisfaction from past projects.
B.Specifications
Selected Vendor will be responsible for the preparation and installation of the boulders and stones along the storm drain.
Location: Parque De Los Vaqueros, 1200 Carlsbad St. Placentia, CA 92870
Budget: City’s estimate for this scope of work is $100,000 3 4
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Resolution R-2025-10
RESOLUTION NO. R-2025- 10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2024-25 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.
A. Recitals.
(i). The adopted budget for the 2024-25 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., of this Resolution.
2. The adopted budget for Fiscal Year 2024-25, Resolution No. R-2025-10, is hereby amended to reflect the following expenditure of funds from the Account specified to the Account specified:
Fund Description Department GL Account Amount Type
Park Impact Fees Parque De Los
Vaqueros
Landscape
Maintenance
Project
Community Services 637511-6760 $141,777 Expense
3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.
49 Resolution R-2025-10
PASSED, ADOPTED AND APPROVED THIS 1ST DAY OF APRIL 2025.
_____________________________
Kevin Kirwin, Mayor
ATTEST:
____________________________
Robert McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 1ST day of April 2025 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Robert McKinnell, City Clerk
APPROVED AS TO FORM:
______________________________
Christian Bettenhausen, City Attorney
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