Agenda Item No: 2.d
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: April 1, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:
Appointments to Fill Vacancies on Three (3) City Commission and Five (5) City Committees and One (1) Orange County Vector Control District
Financial Impact:
Fiscal Impact:
None.
Summary:
There are currently nine (9) vacancies on the City’s various Commissions, Committees and Board. The City received a total of ten (10) applications. To ensure that these advisory bodies can operate effectively and with a full complement of members, Staff recommends City Council consider the actions listed below.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Citizens’ Oversight Committee for a four-year term; and b. One (1) vacancy on the Financial Audit Oversight Committee for a three-year term; and
c. One (1) vacancy on the Heritage Committee for a non-expiring term; and d. One (1) vacancy on the Historical Committee for a non-expiring term; and e. One (1) vacancy Senior Advisory Committee for a non-expiring term; and f. One (1) vacancy on the Planning Commission for a four-year term; and g. One (1) vacancy and alternate vacancy (1) on the Streetscape and Transportation Advisory Commission for a four-year term; and
h. One (1) vacancy on the Orange County Mosquito Vector District Board.
3. Direct Staff update the City’s master Commission and Committee vacancy list; and
4. Continue the Commission and Committee Application/Recruitment process for any remaining vacancies for future consideration of appointments.
Strategic Plan Statement:
This item is consistent with the City Council approved 5-Year Strategic Plan to:
Increase Community Engagement (Goal 4) and will result in an opportunity for community members to serve on various commissions and committees once appointed and become 1 engaged with the community.
Discussion:
The City Clerk’s Office received a total of ten (10) applications. Attached is a summary of applicants for consideration of appointment to the current vacancies (Attachment 1). At a Special Meeting held on March 25, 2025, the City Council interviewed eight (8) applicants for these vacant positions.
Staff recommends the City Council consider appointments to the Citizens' Oversight Committee, Financial Audit Oversight Committee, the Heritage, Historical and Senior Advisory Committees, the Planning Commission, and Streetscape and Transportation Advisory Commission, Orange County Mosquito Vector District Board and continue recruitment process for any future vacancies.
Fiscal Impact Summary:
Fiscal Impact:
None.
Attachments
Vacancy-Applicant Summary.pdf
Summary of Commissioner and Committee Member Requirements 1.pdf 2
COMMISSION, COMMITTEE & BOARD
VACANCY/APPLICANT LIST
As of 3-20-25
Citizens’ Oversight Committee – 3 Members
Vacancy: One (1) Four–Year Term
New Applicant
Greg Laporte (3rd Choice)
Financial Audit Oversight Committee – 5 Members
Vacancy: One (1) Three–Year Term
New Applicants
Billy Hutchinson (1st Choice)
Greg Laporte (1st Choice)
John Lewis (2nd Choice)
James Weiner (1st Choice)
Heritage Committee – 7 Members
Vacancy: One (1) Non–Expiring Term
New Applicant
None
Historical Committee – 9 Members
Vacancy: One (1) Non–Expiring Terms
New Applicant
Cassie Queen
OC Mosquito Vector Control District Board
Vacancy: One (1) Two–Year Term
New Applicant
Craig Green
Park Arts & Recreation Commission
Vacancy: None (0) Four–Year Term
New Applicants
Billy Hutchinson (2nd Choice)
3
Planning Commission - 7 Members
Vacancy: One (1) Four–Year Term
New Applicants
David Smith
John Lewis (1st Choice)
John Teal
James Weiner (1st Choice)
Senior Advisory Committee – 7 Members
Vacancy: One (1) Non–Expiring Term
New Applicant
None
Streetscape and Transportation Advisory Commission – 5 Members
Vacancy: One (1) Four-Year Term
Alternate Vacancy: One (1) Four–Year Term
New Applicants
Steven Anderson (Only Choice)
Greg Laporte (2nd Choice)
John Lewis (3rd Choice)
4 Summary of Commissioner and Committee Member Requirements From Committee Commission & Advisory Board Manual
Adopted 3/25/2025
5 APPENDIX
PLACENTIA COMMISSIONS, BOARDS & COMMITTEES
DUTIES, MEETING DATES, AND TIMES
6 DESCRIPTIONS OF COMMISSIONS AND COMMITTEES
CITIZENS’ OVERSIGHT COMMITTEE
The Citizens’ Oversight Committee provides review of the expenditure of funds generated by the 2018 voter-approved Local Transactions and Use Tax and provides an annual report to the City Council on those expenditures. The committee shall consist of three members, appointed by the City Council. As long as those bodies exist, two of the members shall come from the Citizens Fiscal Sustainability Task Force and one from the Financial Audit Oversight Committee. Members so appointed shall serve without compensation for a term of four (4) years. The Committee shall meet at least once annually.
The Committee’s annual report shall be presented to the City Council and shall also be published on the City’s webpage. Unless otherwise directed by resolution or ordinance of the City Council, the Committee shall not have any function, power, or authority other than those expressly provided herein.
FINANCIAL AUDIT OVERSIGHT COMMITTEE
This Committee serves in an advisory capacity to the City Council with their primary role being to provide an internal audit function. They develop and issue a Request for Proposal to gain qualified audit firms to perform an internal review of selected financial activities and internal control procedures; interview qualified proposers; negotiate cost; and report to the City Council with a recommendation for an audit firm selection. Additionally, they collect information to use for setting goals and objectives for the development of the annual audit plan; submit the written audit report prepared by City staff/internal audit firm to the City Council and provide a verbal report thereon at a City Council meeting. Finally, the Committee may return to the City Council with recommendations for administrative policies and procedures.
HERITAGE COMMITTEE
The Committee’s responsibility and purpose is the independent planning and execution of the City’s annual Heritage Celebration and related Heritage activities within the community. The City Council shall approve the parade route, theme, budget, and addition or removal of an Executive Board Member.
HISTORICAL COMMITTEE
The Historical Committee serves in an advisory capacity to the City Council on matters related to historical structures and/or sites located in Placentia. They nominate buildings, sites, or districts within the City for designation as local landmarks per Policy No. 703 and review items submitted by City Council, staff, or the general public and recommends the appropriate course of action.
7 PARK ARTS AND RECREATION COMMISSION (PARC)
The Park Arts and Recreation Commission serves in an advisory capacity to the City Council on items related to cultural arts, recreation programs, Citywide special events, health and wellness, and senior services. They also provide input on parks/facilities development and improvement.
PLANNING COMMISSION
The Planning Commission recommends to the City Council the adoption, amendment, or repeal of the General Plan, or any part thereof, for the physical development of the City. They exercise such control over land subdivisions as is granted to them by the City Council and by the laws of the State of California and make recommendations concerning proposed public works and for the clearance and rebuilding of blighted or substandard areas within the City.
Finally, the Commission exercises such functions with respect to zoning as may be prescribed by ordinance not inconsistent with the City Charter.
SENIOR ADVISORY COMMITTEE
This Committee acts as a liaison for seniors in the City and advises on ways to enrich and enhance the health and quality of life of seniors in the community. They solicit input and act as a public forum for issues that affect seniors in the City; provide advice based on input received to improve the programs, policies, and services provided to seniors; identify barriers to access for seniors to City services and programs; form partnerships in the community to educate, inform, and improve the quality of life for seniors; work with and support existing senior programs; assist with volunteer recruitment; and, assist with the marketing of the Senior Center services, programs, and events.
STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION
The Streetscape and Transportation Advisory Commission serves in an advisory capacity to the City Council on items related to traffic safety issues, transportation programs and projects, and parking management programs. They review and take into consideration permit parking districts and speed hump installation requests and the overall regulation of vehicle, bicycle, and pedestrian traffic within the City as described in Title 13 of the Placentia Municipal Code. They also provide input on issues pertaining to the removal, planting, replanting, and disposition of public trees.
VETERANS ADVISORY COMMITTEE
The Committee serves in an advisory capacity to the City Council on veterans’ affairs matters within the community. They may consider veterans’ matters submitted by the City Council, Staff, or public and recommends courses of action where appropriate. Matters considered by the committee’s scope include all activities within the purview of the City Council relating to the Veterans Day Program and activities. Committee members need not be veterans to serve on this committee.
8