Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025 Page 1 of 7
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
APRIL 15, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA AND
Teleconference Locations:
92-161 Waipahe Place, Kapolei, HI 96707
AND
Pizza Paradiso, Via Stalloreggi 38, Siena, Italy
MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:00 PM
CALL TO ORDER: Mayor Pro Tem Wanke called the meeting to order at 5:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Wanke
Yamaguchi (Excused), Kirwin (Excused)
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the Closed Session matters and cases.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Thomas Hatch, Interim City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: (1 case)
3. Pursuant to Government Code Section § 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION:
(Discussion on April 9, 2025, Letter from Lynch EMS)
4. Pursuant to Government Code Section § 54957(b)(1):
PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT
Title: City Administrator
5. Pursuant to Government Code Section § 54957(b)(1):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025 Page 2 of 7
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M
CALL TO ORDER: Mayor Pro Tem Wanke called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi (Remote – Hawaii), Wanke, Kirwin (Remote - Italy)
None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely
INVOCATION: Chaplain Ken Milhander
PLEDGE OF ALLEGIANCE: Nominee Guerrero, Police Explorer
PRESENTATIONS:
A. PROCLAMATION OF APRIL 13-19, 2025, AS 911 PUBLIC SAFETY TELECOMMUNICATIONS WEEK Presenters:
Recipients:
Mayor Pro Tem Wanke and City Council
Placentia Public Safety Communication Staff
Mayor Pro Tem Wanke presented a proclamation to the recipients, proclaiming April 13-19, 2025, as 911 Public Safety Telecommunications Week.
B. PROCLAMATION OF DONATE LIFE MONTH
Presenters:
Recipients:
Mayor Pro Tem Wanke and City Council
Rene Sorrentino
Mayor Pro Tem Wanke presented a proclamation to Rene Sorrentino, proclaiming April 2025, as Donate Life Month.
C. PLACENTIA SPRING 2025 CERT PROGRAM
Presenters:
Recipients:
Mayor Pro Tem Wanke and City Council
CERT Participants
Mayor Pro Tem Wanke presented certificates of recognition to the Spring 2025 CERT participants.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items. There was no reportable action.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
John Abraham described an encounter with Placentia Police and Code Enforcement at his home on June 11, 2024, and requested that the City Council remove the property from receivership.
Tad Canfield asked about the scale, cost, and safety of the Orange County Loop extension and requested prioritization of maintenance, lighting, security, and bridge improvements on the existing pathway.
Craig Green opposed switching emergency ambulance providers from Lynch EMS to Emergency Ambulance Services, Inc., warning the low bid could result in reduced service quality.
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Liam Stanton requested the City continue the Bradford revitalization project and not delay or abandon efforts.
John Beltran thanked the City Council for street-improvement commitments and requested summer scheduling of Brookhaven work and installation of ADA curb ramps.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith reported his attendance at the monthly Metrolink Station coordination meeting, the Santa Fe Merchants Association meeting regarding Old Town development and EIFD updates, the Placentia Police Canine Foundation fundraiser and shooting competition event, and the Centennial Steering Committee meeting. Announced the annual Love Placentia Day of Service on Saturday, May 3, 2025, starting with an 8:00 a.m. rally at El Dorado High School.
Councilmember Hummer announced curb address painting by the nonprofit Care for the Children is underway and reported it is a donation-based service permitted by the City. He mentioned workers must carry a City-issued work permit and ID, and stated questions could be directed to Public Works at 714-993-8131 or [email protected].
Councilmember Yamaguchi congratulated participants in the City’s CERT Training program and commented on the receivership process, emphasizing legal compliance and appropriate use to address blight. He announced the Best of Placentia nominations open March 18, 2025, voting will close on April 25, 2025, and winners will be announced May 9, 2025, at bestofplacentia.com.
Mayor Pro Tem Wanke announced applications are open for the Heritage Committee, Senior Advisory Committee, and Streetscape and Transportation Advisory Commission. He met with the Yorba Linda Water District on a potential MOU and resource-sharing, reported that wet years have filled the aquifer preventing saltwater intrusion, and noted sewer repairs on the Balboa Peninsula. He also attended the Orange County Sanitation District’s (OC San) Administration Committee meeting, toured Plant No. 2, and invited those interested in OC San tours to contact him.
1. CONSENT CALENDAR (Items 1.a through 1.h):
Motion by Smith, seconded by Hummer, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR APRIL 15, 2025 Check Register
Fiscal Impact: $ 1,115,990.55
Electronic Disbursement Register
Fiscal Impact: $ 135,889.89
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.c AMENDMENT NO. 3 TO MAINTENANCE SERVICE AGREEMENT WITH HOUSTON AND HARRIS PCS, INC.,
FOR SEWER MAINTENANCE SERVICES
Fiscal Impact:
Expense: $246,437.98 Annual Contract Amount
Budget: $246,497.98 FY25-26 Sewer Maintenance Fund (484356-6120) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 3 to the Maintenance Services Agreement with Houston and Harris PCS, Inc., for sewer maintenance services to extend the contract term by one year and increase the cumulative contract not-to-exceed amount by $246,437.98 for a revised cumulative contract amount of $1,055,596.15 for the entire contract term; and
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2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.d MEMORANDUM OF UNDERSTANDING (MOU) WITH CITIES AND HOPE CENTER OF ORANGE COUNTY FOR
NATIONAL OPIOID STATEMENT FUNDS
Fiscal Impact:
Expense: $ 15,000 (910000-6290)
Budget: $151,924 (910000-4299)
Recommended Action: It is recommended that the City Council:
1. Authorize the Interim City Administrator to execute an Agreement between the HOPE Center and the Cities of Placentia, Brea, Buena Park and Fullerton, for a three-year term using the respective cities’ National Opioid Settlement Funds, including an expenditure of $15,000 for Placentia’s portion to fund one Street Outreach Case Manager position; and
2. Approve Resolution R-2025-12 amending the FY24/25 budget by adding an appropriation and revenue in the amount of $151,924 for National Opioid Settlement funds received and expected to be received; and
3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.e PLACENTIA PUBLIC SAFETY COMMUNICATIONS - AUDIO RECORDER REPLACEMENT Fiscal Impact:
Expense: $ 77,927.28 Total Purchase Price of Equipment Budget: $750,000.00 DOJ COPS Grant Funding (105213-6840) Recommended Action: It is recommended that the City Council:
1. Approve the purchase of the EVENTIDE Recording System from Capture Technologies, Inc. for a total amount not to exceed $77,927.28; and
2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.f PLACENTIA PUBLIC SAFETY BUILDING - TECHNOLOGY PACKAGE PURCHASE AND INFRASTRUCTURE
DEPLOYMENT
Fiscal Impact:
Expense: $371,391.33 Total Purchase Price of Equipment Budget: $750,000.00 DOJ COPS Grant Funding (105213-6840) Recommended Action: It is recommended that the City Council:
1. Approve the Professional Services Agreement with VectorUSA for the implementation of computer servers, storage arrays, fiber channel switches, network infrastructure, and backup solutions for the new Public Safety Building; and
2. Approve the purchase of the proposed systems from VectorUSA for a total amount not to exceed $371,391.33; and
3. Approve a 5% contingency in the amount of $18,569.57 to cover unforeseen project-related expenses, bringing the total not-to-exceed amount to $389,960.90; and
4. Authorize the Interim City Administrator and/or their designee to execute all necessary documents, subject to City Attorney approval.
(Approved 5-0, as recommended)
1.g RESOLUTIONS TO AMEND THE 2024-25 POSITION ALLOCATION PLAN AND AMEND THE MANAGEMENT
UNIT COMPENSATION PLAN ESTABLISHING AND REVISING VARIOUS CLASSIFICATIONS AND SALARY RANGES
Fiscal Impact:
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1. Reclassification of one (1) Director of Finance to one (1) Deputy City Administrator/ Director of Finance in the Finance Department. The impact of the reclassification is approximately $20,700 for a full fiscal year; and
2. Reclassification of one (1) Building Supervisor to one (1) Building Inspection Manager in the Development Services Department. The impact of the reclassification is approximately $49,000 for a full fiscal year; and
3. Eliminate the Sr. Management Analyst position in the City Administrator’s Department from the position allocation plan. The impact of the elimination of this position is a cost savings of $149,000 for a full fiscal year.
The net effect of the action will generate a net savings of ($79,300) Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2025-14, a Resolution of the City Council of the City of Placentia, California amending the Position Allocation plan for fiscal year 2024-25; and
2. Adopt Resolution R-2025-15, amending the unrepresented mid-management and executive management employee’s compensation plan establishing and revising the various classifications and salary ranges; and
3. Authorize the Interim City Administrator and/or his designee, to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.h REJECT PROPOSAL FOR PUBLIC-PRIVATE AMBULANCE SUBCONTRACTING PARTNER - RFP NO. AD 2024- 01 Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
Reject the proposal received from Lynch EMS, and cancel the RFP process. (Approved 5-0, as recommended)
2. PUBLIC HEARING: (Items 2.a through 2.b)
2.a PUBLIC HEARING AND CONSIDERATION OF THE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AMENDING THE MUNICIPAL CODE TO ESTABLISH A COMPREHENSIVE REGULATORY FRAMEWORK FOR CITY SPECIAL EVENTS ON PUBLIC PROPERTY. DETERMINATION THAT
THE ADOPTION OF THE ORDINANCE IS EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing to consider proposed Special Event Permit and Application Procedure Ordinance; and
2. Received the Staff report, consider all public testimony, ask any questions of Staff; and
3. Close the Public Hearing; and
4. Determine that the adoption of Ordinance No. O-2025-03 is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15061 (b)(3); and
5. Waive full reading, by title only, and introduce for first reading of Ordinance No. O-2025-03, an Ordinance of the City Council of the City of Placentia, California amending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory ordinances) amending Section 10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property) with the addition of Chapter 14.18 (special events permit), to establish a comprehensive regulatory framework for city special events on public property; and by title only, and introduce for first reading of Ordinance No. O-2025-03, an Ordinance of the City Council of the City of Placentia, California amending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory ordinances) amending Section
10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property) with the addition of Chapter 14.18 (special events permit), to establish a comprehensive regulatory framework for city special events on public property; and
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6. Authorize the Interim City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Community Services Director Gutfeld gave a verbal presentation on the item.
Public Hearing opened at 7:56 p.m.
Public comments: None.
Public Hearing closed at 7:57 p.m.
Councilmember Yamaguchi asked about removing this authority from the City Council and inquired about other cities’ practices for alcohol exceptions on public property. Staff explained that ordinances typically exempt all City events without individual waivers, with authority resting with the City Administrator.
Motion by Smith, seconded by Hummer, and carried a 5-0 vote, to approve Item 2.a, as recommended.
2.b PUBLIC HEARING AND ADOPTION OF PROPOSED COMPREHENSIVE FEE AND RATE SCHEDULE FOR FY 2025/26
Fiscal Impact:
The proposed fee changes as of July 1, 2025, are intended to recover the cost of providing existing services associated with those fee-related regulatory functions and other programs.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing to consider amending the Placentia Comprehensive Fee Schedule for certain fees, rates, and charges for various City user services; and
2. Receive the Staff Report, consider all public testimony, and discuss the proposed fees; and
3. Close the public hearing; and
4. Adopt Resolution No. R-2025-13, a Resolution of the City Council of the City of Placentia, California, establishing and adopting certain City fees, rates, and charges for various City services with an effective date of July 1, 2025, for Fiscal Year 2025-26. (Approved 3-0-2, as recommended, Yamaguchi and Kirwin absent) Finance Director Lampman gave a PowerPoint presentation on the item.
Mayor Pro Tem Wanke announced Mayor Kirwin left the meeting at 8:08 p.m., and Councilmember Yamaguchi left at 8:10 p.m.
Public Hearing opened at 8:14 p.m.
Public Comment: Jim Weiner requested clarification on the technology impact fee, its purpose, and citywide application.
Director Lampman explained the fee originated as a surcharge on permits to fund digitization and online permitting. Funds are kept in a technology fund and currently support systems like Brightly and digitizing Development Services records. The proposal only expands eligible departments, without changing the fee or its technology-only restriction.
Public Hearing closed at 8:16 p.m.
Motion by Smith, seconded by Hummer, and carried a 3-0-2 vote, to approve Item 2.b, as recommended, Yamaguchi and Kirwin absent.
3. REGULAR AGENDA: (Items 3.a through 3.b)
3.a ANNUAL COMPREHENSIVE FINANCIAL REPORT AND SINGLE AUDIT OF FEDERALLY ASSISTED GRANT PROGRAMS FOR THE PERIOD ENDING JUNE 30, 2024
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Receive and file the Annual Comprehensive Financial Report for the period ending June 30, 2024, as recommended by the Financial Audit Oversight Committee; and
2. Receive and file the Single Audit of Federally Assisted Grant Programs for the period ending June 30, 2024, as recommended by the Financial Audit Oversight Committee. (Approved 3-0-2, as recommended, Yamaguchi and Kirwin absent) Finance Director Lampman introduced Bob Callanan from Clifton Laron Allen (CLA) Auditors, who gave a PowerPoint presentation on the item.
Motion by Smith, seconded by Hummer, and carried a 3-0-2 vote, to approve Item 3.a, as recommended, Yamaguchi and Kirwin absent.
3.b 9-1-1 ADVANCED LIFE SUPPORT EMERGENCY MEDICAL SERVICES Fiscal Impact:
Expense $740,000 Fiscal Year 2025-26; if second year option exercised, up to a possible 10% increase based on negotiations of parties.
Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with Emergency Ambulance Service, Inc. for the provision of 9-1-1 Advanced Life Support Emergency Medical Services for a term of one (1) year, with an option for one (1) additional year, for a total compensation of $740,000 during the first year; and
2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Pro Tem Wanke motioned to move Item 3.b, before the Public Hearing items to accommodate the Mayor Kirwin and Councilmember Yamaguchi participating from different time zones. Motion by Wanke, seconded by Smith, and carried a 5-0 vote, to hear Item 3.b, out of order.
Deputy City Administrator Ramirez gave a verbal presentation on the item reporting negotiations to extend the Lynch EMS contract were unsuccessful due to cost and flexibility concerns.
Motion by Smith, seconded by Hummer, and carried a 5-0 vote, to approve Item 3.b, as recommended.
CITY COUNCIL/BOARD MEMBERS REQUESTS: None
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:26 p.m., to a regular City Council meeting on Tuesday, May 6, 2025, at 5:00 p.m.
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