Agenda Item No: 1.c
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: May 6, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:
Minutes City Council/Successor/ICDA/PPFA Regular Meeting of:
October 15, 2024, Regular Meeting
November 5, 2024, Regular Meeting
Recommendation:
Recommended Action: It is recommended that the City Council:
Approve.
Attachments
10-15-24 CC Regular Meeting.pdf
11-05-24 CC Regular Meeting.pdf
1 1
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
STUDY SESSION AND REGULAR MEETING
October 15, 2024
5:00 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Yamaguchi ABSENT: Kirwin (excused)
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session. Mr. McKinnell announced the Closed Session case and matter.
CLOSED SESSION PROCEEDINGS:
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957(b)
CONFERENCE WITH LEGAL COUNSEL
Public Employee Discipline/Dismissal/Release
2. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation Potential Initiation of Litigation (1 case)
3. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL -- Existing Litigation
Vega vs. City of Placentia; Case No. 30-2022-01255057-CU-WT-CJC
4. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL -- Anticipated Litigation (1 case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:08 p.m. Regular Meeting.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Yamaguchi ABSENT: Kirwin (excused)
2 2
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; Director of Human Resources Alice Burnett; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman.
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
PRESENTATION: Study Session
• Measure U Committee Annual Report Presentation
Presenter: John Lewis, Committee Chair
Recommended Action: Receive and file.
(Approved 5-0 to Received and Filed, as recommended)
Mayor Yamaguchi introduced Citizen’s Oversight Committee Chair John Lewis to give a presentation of the Measure U Annual Report.
Committee Chair John Lewis presented a brief presentation of the Measure U Annual Report on City revenues and expenditures highlighting the infrastructure budget and expenditures. Mr. Lewis concluded by stating that all Measure U revenues were properly accounted for and allocated and outlined future work by the oversight committee.
Motion by Yamaguchi, seconded by Shader, and carried a (5-0) vote to Receive and File, as recommended.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were four (4) items on the Closed Session agenda, the City Council discussed each of those items, direction was provided, and there was nothing further to report.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened oral communications for the Regular Meeting.
Tom McKenzie, President of Placentia Police and Fire Management Association, raised concerns about City Administrator Arrula’s meals purchased on City credit cards, misappropriation of public funds, and urged City Council to conduct a formal investigation and forensic audit. Mr. McKenzie, President of Placentia Police and Fire Management Association, along with John Martinez, the President of the Placentia Police Officers Association, and Scott Ferguson, the President of the Placentia Fire Association have notified the City Council that all three public safety associations have unanimously agreed to deliver a vote of no confidence against City Administrator Arrula.
Jim Weiner, Placentia resident, expressed concerns about the high-cost playground renovation upgrade at McFadden Park and urged City Council to repair City streets and road conditions before considering any projects going forward.
3 3
Julie Suchard, Placentia resident, expressed concerns about the meals and airlines tickets purchased on City credit cards, emphasized the misappropriation of funds, allegations of misconduct, and requested to see the investigation report.
Colson Teal, Placentia resident, voiced his concerns about the allegations of the City Administrator’s misconduct, misappropriation of funds and expressed his gratitude to the City Council for conducting an investigation on City Administrator Arrula.
Kevin Larson, Placentia City Treasurer, expressed concerns about City Administrator Arrula’s allegations of misconduct and recommended a forensic audit be conducted by an independent audit firm, appoint an Ad Hoc Committee to report back to the City Council with their recommendations.
Scott King, Placentia resident, expressed concerns about the City Administrator’s allegations and investigation report. He urged City Council to repair City streets and road conditions before considering any projects going forward.
Scott Ferguson, President of Placentia Firefighters Association, expressed concern in its lack of confidence in the current City Administrator, emphasized a call for change in leadership which has jeopardized the safety and wellbeing of the community and members.
Craig Green, Placentia resident and former Councilmember, expressed concerns about parking, traffic and safety issues near apartment complexes, and emphasized additional parking is needed.
Greg Donahue, Placentia resident, expressed his concerns and frustrations about parking issues in Placentia and urged the City Council to provide a new permit parking system for the City residents.
CITY COUNCIL MEMBER COMMENTS:
Councilmember Smith reported that he attended a city meeting related to a dog park facility, the Veterans Advisory Committee, Santa Fe Merchants meeting, and took a tour of the Public Stafey City Yard Navigation Center. He promoted the 2024 Great Shakeout Earthquake Drill on October 20, 2024 at 10:20 a.m. and encouraged all to participate in the earthquake drills and prepare for potential disasters. For more information on participating in this Great Shakeout, please visit the great shakeout at www.shakeout.org California.
Councilmember Shader reported that she attended the Placentia Fire Station Open House, the Santa Fe Merchants meeting, and took a tour of the Public Stafey City Yard Navigation Center. She promoted the last Old Town Live Concert of the season and encouraged all to attend.
Councilmember Wanke reported that he attended a joint meeting between Orange County Sanitation District Operations/Administration Committee meeting and Groundwater Replenishment System Steering Committee meeting and took a tour of the Public Stafey City Yard Navigation Center. He announced the City is accepting applications for Commissions and Committees and encouraged those who are interested, please visit the City's website for additional information.
Mayor Yamaguchi reported that he attended the League of Cities Conference in Long Beach, and announced that the Heritage Day Parade and Car show will be on Saturday, October 19th starting at 9:00 a.m. For more information, please visit the City’s website at www.placentia.org/heritage .
1. CONSENT CALENDAR (1.a. to 1.i):
Motion by Wanke, seconded by Yamaguchi, and carried a (4-0-1) vote to approve the Consent Calendar items 1.a. through 1h., as recommended. Calendar item 1.g was pulled, discussed, continued to next available meeting and motioned by Wanke, seconded by Yamaguchi, Shader no and carried (3-1-1). 4 4
Consent Calendar 1.i was pulled, discussed, and motioned by Shader, seconded by Smith, Yamaguchi recused and carried a (3-0-1-1).
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
(Approved 4-0-1, as recommended, Kirwin absent)
1.b Minutes City Council/Successor/ICDA/PPFA Special and Regular Meetings of: • June 18, 2024 Regular Meeting • June 27, 2024 Special Meeting Recommended Action: It is recommended that the City Council: Approve. (Approved 4-0-1, as recommended, Kirwin absent)
1.c City Fiscal Year 2023-24 Registers for October 15, 2024 Check Register
Fiscal Impact: $1,113,427.09
Electronic Disbursement Register
Fiscal Impact: $2,022,131.01
Recommended Action: It is recommended that the City Council:
1. Receive and file.
(Received and Filed, as recommended)
1.d Award of Contract to Global Power Group, Inc. for Generator Maintenance Services Fiscal Impact:
Expense: $ 40,000 Annual Contract Amount
$200,000 Five-Year Contract Total
Available Budget: $ 95,513 FY 2024-25 Operating Budget (103654-6290) Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Global Power Group, Inc., for generator maintenance, testing and repairs in an amount not-to-exceed $200,000; and
2. Authorize the City Administrator to approve contract change orders up to 20% or $40,000 of the contract not-to-exceed amount; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Kirwin absent)
1.e Award of Professional Services Agreement to Charles Abbott Associates Inc., for Fats, Oils, and Grease (FOG) Program Management Services
Fiscal Impact:
Expense: $ 80,492.50 Annual Contract Amount
Budget: $ 80,493.00 FY 2024-25 Operating Budget (103593-6099) Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with Charles Abbott Associates, Inc., for a cumulative contract amount not-to-exceed $241,477.50 for an initial three (3) year contract term, with the option to extend for one (1) additional two (2) year term; and
2. Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract amount, or $24,147.75; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney; and
4. Authorize the City Administrator to approve the eligible contract term extension for one (1) additional two (2) year term based upon contractor performance and at the discretion of the City.
(Approved 4-0-1, as recommended, Kirwin absent)
5 5
1.f Acceptance of Construction Work and Notice of Completion for the Wayfinding Signage Project Phase IV, City Project No. 24104
Fiscal Impact:
Expense: $326,472.50 Original Construction Contract
Budgeted: $500,000.00 FY 2023-24 & FY 2024-25 CIP Budget Recommended Action: It is recommended that the City Council:
1. Accept the work performed by Monarka Development Corporation, for construction of the Intersection Street Name Sign Project (Wayfinding Project Phase IV), City Project No. 24104 for a grand total amount of $326,472.50; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk- Recorder’s Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 4-0-1, as recommended, Kirwin absent)
1.g Approval of the Design Concept Plan for Playground Renovations at McFadden Park and Approval of Public Works Agreement with PlayCore D.B.A. Gametime for the purchase and Installation of the Playground Equipment, CIP Projects No. 7210 and 7504 Fiscal Impact:
Expense: $510,000.00 Total Cost
$496,874.05 Contract Amount
$ 13,125.95 Contract Contingency Amount
Available Budget:
$550,000.00 FY 2024-25 CIP Budget
$460,000.00 Measure U (797504-6760)
$ 90,000.00 Park & Rec Impact Fee (637504-6760)
Recommended Action: It is recommended that the City Council:
1. Provide Staff with input to incorporate into the design plan for the renovation of the McFadden Park Playground Renovation Project; and
2. Approve the design concept plan for the McFadden Park Playground Renovation Project; and
3. Approve the purchase of the McFadden Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and 7504; and
4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the McFadden Park playground equipment renovation project in the amount of $496,874.05; and
5. Authorize the City Administrator to approve contract change orders up to a total of $13,125.95 or a not-to-exceed total contract amount of $510,000; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Continued to next available meeting, 3-1-1, Shader no, Kirwin absent)
1.h Update to Policy No. 344 Governing Travel and Meeting Allowances Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Approve the proposed updates to Policy No. 344 governing Travel and Meeting Allowances for city staff and elected officials.
(Approved 4-0-1, as recommended, Kirwin absent)
1.i Award Resolution Authorizing Temporary Suspension of Regulatory Ordinance Section
10.28.010 to Facilitate the Placentia Library District Special Event Scheduled for Friday, October 25, 2024
6 6
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-69, A Resolution of the City Council of the City of Placentia, California, authorizing the temporary suspension of regulatory Ordinance Section
10.28.010 of the Placentia Municipal Code to facilitate the Placentia Library District special event scheduled for Friday, October 25, 2024.
(Approved 3-0-1-1, as recommended, Yamaguchi recused, Kirwin absent)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
CITY COUNCIL MEMBERS REQUESTS:
Councilmember Shader agreed to explore alternative funding, to have staff provide options for projects to be deferred, increase funding for road projects and agendize at a later City Council meeting.
Councilmember Wanke also agreed to explore alternative funding, to have staff provide options for projects to be deferred, increase funding for road projects and agendize at a later City Council meeting.
He also concurred with Mayor Yamaguchi and City Treasurer Larson to request a forensic audit to be conducted.
Mayor Yamaguchi echoed his concerns from the City Treasurer, Mr. Larson, to take steps for a forensic audit to be conducted. He also stated that the City Council will be looking into alternative funding and have staff provide options for projects to be deferred, increase road projects and agendize at a later City Council meeting.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:12 p.m. to a regular City Council meeting on Tuesday, November 5, 2024 at 5:30 p.m.
__________________________________
Jeremy B. Yamaguchi, Mayor/Agency Chair
ATTEST:
___________________________________
Robert S. McKinnell, City Clerk/
Agency Secretary
7 1
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
November 5, 2024
5:00 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk’s Office had received one electronic communication from a former Community Services Director Karen Crocker and read the written comments into the record for the Closed Session. Mr.
McKinnell announced the Closed Session case and matter.
CLOSED SESSION PROCEEDINGS:
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957(b)
CONFERENCE WITH LEGAL COUNSEL
PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; Director of Human Resources Alice Burnett; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman
INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
PRESENTATION: None
8 2
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there was one (1) item on the Closed Session agenda, the City Council took action to approve a Separation Agreement and release of claims with the City Administrator. The agreement includes a severance payment of 12 months of base salary, which equates to $317,020, as well as a payment of $117,020 for health insurance contributions for up to 12 months and a Separation Date of November 5, 2024. The roll call vote was as follows. The motion was made by Mayor Yamaguchi, seconded by Council Member Smith, and approved 5-0, nothing further to report.
CITY ADMINISTRATOR REPORT:
Acting City Administrator Ramirez welcomed and introduced one (1) new City of Placentia employee.
Community Services Director Lydie Gutfeld comes to Placentia with 32 years of experience in local government, working with various agencies, including Beverly Hills, Culver City, Irvine, Mission Viejo and San Bernardino. Her extensive background in parks and recreation includes a commitment to engaging and empowering communities by developing and implementing impactful policies and programs. Lydie holds a bachelor’s degree in child and adolescent development and a Master of Public Administration from California State University Fullerton. She was also the lead fellow in the city manager's fellowship program.
ORAL COMMUNICATIONS:
Mayor Yamaguchi opened oral communications for the Regular Meeting.
Craig Green, Placentia resident and former Councilmember, expressed his appreciation to City Administrator Arrula for his dedication, City’s financial improvements and hard work on behalf of the Placentia residents.
Dan Haynes, Placentia resident, expressed concerns about City streets and road conditions, traffic safety, and urged City Council to defer vanity projects to repair roads.
JoAnn Sowards, Placentia resident, expressed her frustration about the deferring Measure U funds to vanity project, and urged Council to repair City streets and road conditions.
Nathan Dedic, Placentia resident, expressed concerns about the City streets, traffic safety and urged Council to repair road conditions.
Scott King, Placentia resident, expressed concerns about the City’s bidding processes for vanity projects, misappropriation of funds, City Administrator Damien Arrula’s compensation package and urged Council to repair City streets and road conditions before considering any projects going forward.
Julie Suchard, Placentia resident, expressed her frustration about the compensation package with respect to former City Administrator Damien Arrula and urged Council to conduct a forensic audit.
John Beltran, Placentia resident, expressed his concerns and frustration about the road conditions, property damage and traffic safety. He urged Council to repair City streets and road conditions before considering any projects going forward.
Dan Kaatz, Placentia resident, expressed his frustration about the traffic safety and urged Council to repair City streets and road conditions before considering any projects going forward.
City Clerk McKinnell announced that three (3) written communications in support of City Administrator Arrula had been received by the City Clerk’s office from Scott Brown, the Retired Fire Chief for the City of Hemet. He read the written comments into the record. He also read written comments from Jessica Brown, 9 3
a former Finance Director of the City of Placentia, and Meredith Castillo, a Placentia resident into the record.
CITY COUNCIL MEMBER COMMENTS:
Councilmember Shader reported that she attended the Palm Village North Citizens meeting, Placentia Chamber of Commerce meeting, Fast Labs Open House, Heritage Day Parade and Car show, Orange County Cities Association and Southern California Edison Government Advisory Panel. She promoted the Thanksgiving basket drive on Wednesday, November 20, from 9:00 a.m. to 5:00 p.m.
Councilmember Smith reported that he attended the California League of Cities Conference, Heritage Day Parade and Car show, Joint Community meeting with City of Yorba Linda, Orange County Council Governments meeting and Veterans Advisory Committee meeting. He promoted the Veterans Day Ceremony on Monday, November 11th at the Civic Center. He invited everyone to the Placentia Community Prayer Breakfast hosted by the Placentia Roundtable Women's Club and the Placentia Rotary Club on Wednesday, November 20th from 7:00 a.m. – 9:00 a.m. at www.rotary.com . He also invited everyone to Tip-a-Cop fundraiser for Wednesday, November 13th from 5:00 p.m. – 9:00 p.m. Funds will be donated to Special Olympics.
Councilmember Wanke reported his attendance at the California League of Cities Conference.
Mayor ProTem Kirwin reported that he attended the Heritage Day Parade and Car show, and the Veterans Advisory Committee meeting.
Mayor Yamaguchi reported that he attended the California League of Cities Conference, Red Ribbon Week at Van Buren Elementary School, and provided a Tour to Cub Scout 780.
1. CONSENT CALENDAR (1.a. to 1.j):
Motion by Yamaguchi, seconded by Shader, and carried a (5-0-0) vote to approve the Consent Calendar items 1.a. through 1k., as recommended. Consent Calendar 1.i was pulled by Yamaguchi, discussed and motion by Yamaguchi, seconded by Wanke, and carried a (5-0-0).
1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
(Approved, 5-0, as recommended)
1.b Minutes
City Council/Successor/ICDA/PPFA Special and Regular Meetings of:
▪ July 02, 2024 and July 16, 2024 Regular Meetings
▪ July 31, 2024 Special Meeting and Adjourned Regular Meeting Recommended Action: It is recommended that the City Council:
Approve.
(Approved, 5-0-0, as recommended)
1.c City Fiscal Year 2023-24 Registers for November 5, 2024 Check Register
Fiscal Impact: $1,709,149.25
Electronic Disbursement Register
Fiscal Impact: $2,188,167.04
Recommended Action: It is recommended that the City Council:
1. Receive and file.
(Received and Filed, as recommended)
10 4
1.d Award of Contract to Pacific West Industries, Inc., for Heating, Ventilation and Cooling Maintenance Services
Fiscal Impact:
Expense: $240,000 Five-Year Contract Amount
Budgeted: $144,000 FY 2024-25 Operating Budget (103654-6290) $30,000 FY 2024-25 Operating Budget (104055-6290)
Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Pacific West Industries, Inc., for heating, ventilation and cooling maintenance, testing and repairs in an amount not-to-exceed $240,000; and
2. Authorize the City Administrator to approve contract change orders up to 30% or $72,000 of the contract not-to-exceed amount; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0-0, as recommended)
1.e Resolution Adopting a Side Letter Agreement Amending the Memorandum of Understanding of the City of Placentia Police and Fire Management Association related to a Grievance Filed by PPFMA Against the City of Placentia.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-68 a Resolution of the City Council of the City of Placentia, California approving a side letter settlement agreement amending the memorandum of understanding of the City of Placentia Police and Fire Management Association to address the process of determining the salary step upon promotion and to amend Article 12 (E) of the Memorandum of Understanding amending the Medical Opt Out provision; and
2. Authorize the City Administrator to execute the agreement, in a form approved by the City Attorney.
(Approved 5-0-0, as recommended)
1.f Purchase of Two Ford F-150 Trucks for the Public Works Department Fiscal Impact:
Expense: $79,464.88 Total Purchase Price
Budgeted: $90,000.00 FY 2024-25 CIP Budget (MEASURE U 798505-6842) Recommended Action: It is recommended that the City Council:
1. Approve the purchase of two 2024 Ford F-150 pickup trucks from Fairway Ford in the amount of $79,464.88; and
2. Authorize the City Administrator to approve invoice changes up to 10% of the quoted amount; and
3. Authorize the City Administrator and/or his designee to issue a purchase order to Fairway Ford for the trucks and execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0-0, as recommended)
1.g Consideration of a Resolution Authorizing Application to, and Participation in the Prohousing Designation Program with the State Department of Housing and Community Development (HCD); and Consideration of a Resolution Authorizing Application for, and Receipt of Prohousing Incentive Program Funds.
Fiscal Impact:
There is no immediate financial impact; however, the Prohousing Designation qualifies the City to apply for State funding. On August 15, 2024, HCD released the NOFA for the third round of the Prohousing Incentive Program (PIP Round 3). PIP Round 3 makes approximately $8 million available for jurisdictions with a Prohousing Designation. 11 5
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2024-70, a Resolution of the City Council of the City of Placentia, California, authorizing application to and participation in the Prohousing Designation Program; and
2. Adopt Resolution No. R-2024-71, a Resolution of the City Council of the City of Placentia, California, authorizing application for, and receipt of, Prohousing Incentive Program funds. (Approved 5-0-0, as recommended)
1.h Acceptance of Resignations from the Planning Commission and Appointment of One Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Nick Polichetti from the Planning Commission effective November 30, 2024; and
2. Accept the resignation of Susan Silvestri from the Planning Commission effective November 30, 2024; and
3. Appoint previously approved candidate Juan Guerrero to the Planning Commission effective December 1, 2024; and
4. Update the City’s master Commission/Committee vacancy list to include one vacancy on the Planning Commission and solicit applications.
(Approved 5-0-0, as recommended)
1.i Approve Purchase Order for Bowman Company for SiFi Inspections Fiscal Impact:
Expense: $ 53,000 Agreement with Bowman Company for SiFi Inspections
1. 33,000 Contract Amendment Close-Out for Totum Corporation Budgeted: $101,558 FY 2024-25 Operating Budget (103551-6099) Recommended Action: It is recommended that the City Council:
1. Approve a purchase order with Bowman Company to provide construction inspection services for the Citywide Fiber Optic Deployment Project for a not-to-exceed amount of $53,000; and Authorize the City Administrator to approve amendments up to 20% of the purchase order amount; and
2. Approve Amendment No. 5 to the Professional Services Agreement with Totum Corporation to close-out the remainder of their work performed through September 2024 for the construction inspection services for the Citywide Fiber Optic Deployment Project to $633,000.
(Approved 5-0-0, as recommended, motion by Yamaguchi, seconded by Wanke)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA: None
CITY COUNCIL MEMBERS REQUESTS:
Mayor Yamaguchi requested consensus from Council to have staff prepare a preliminary report about coyotes and agendize at a later City Council meeting.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:00 p.m. to a regular City Council meeting on Tuesday, November 19, 2024 at 5:30 p.m.
12 6
__________________________________
Jeremy B. Yamaguchi, Mayor/Agency Chair
ATTEST:
___________________________________
Robert S. McKinnell, City Clerk/
Agency Secretary
13