Agenda Item No: 1.e
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: May 6, 2025
Submitted by: Chris Tanio
From: Public Works
Subject:
Agreement with PowerPlus for Temporary Electrical Power at Placentia Public Safety Center Financial Impact:
Fiscal Impact:
Expense: $100,000 Service Cost
$ 10,000 Contingency Cost
$110,000 Total Cost
Available Budget: $487,669.07 (105213-6840)
Summary:
PowerPlus has been providing temporary power for the Placentia Public Safety Center Project (Project) since the Spring of 2024 due to material lead time delays of the electrical panel switchgear for connecting permanent power to the Project. The electrical switchgear will provide permanent power to the main dispatch building and the property and evidence building since both buildings are part of the Project. Having permanent power in place also allows the City to sign off for the required final electrical and fire permitting related work and allows the contractor to complete the remainder of their work that they couldn't complete while under temporary power.
The City Initially had plans to use PowerPlus for temporary power until the end of 2024, however, around the Fall of 2024 Staff was notified that the electrical switchgear was further delayed until early 2025. The switchgear was eventually delivered onsite in February 2025, allowing the contractor to now complete the remainder of the work needed for switching over to permanent power which is expected in the late Summer/early Fall 2025. The monthly payment for temporary power is approximately $4,600 and the City has paid PowerPlus about $72,000 to date. This amount included an approximate one-time $12,100 setup fee along with the previously mentioned monthly temporary power fee. Staff is requesting an additional 5 months of temporary power service. As such, Staff recommends that City Council award a Public Works Agreement with PowerPlus in the amount of $100,000, which already includes the previously mentioned $72,000, and will continue to provide temporary power until Fall of 2025.
Recommendation:
Recommended Action : It is recommended that the City Council take the following actions to:
1 1. Approve a Public Works Agreement with S.R. Bray, LLC (dba PowerPlus) for the Public Safety Center Project in the amount of $100,000; and
2. Authorize the Interim City Administrator to approve up to ten percent (10%) contingency of the contract amount, or $10,000, for a total contract not-to-exceed amount of $110,000; and
3. Authorize the Interim City Administrator to approve all agreements in a form approved by the City Attorney.
Strategic Plan Statement:
This item is consistent with the City Council approved Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
Discussion:
PowerPlus has been providing temporary power for the Placentia Public Safety Center Project (Project) since the Spring of 2024 due to material lead time delays of the electrical panel switchgear for connecting permanent power to the Project. The electrical switchgear will provide permanent power to the main dispatch building and the property and evidence building since both buildings are part of the Project. Having permanent power in place also allows the City to sign off for the required final electrical and fire permitting related work and allows the contractor to complete the remainder of their work that they couldn't complete while under temporary power.
The City initially had plans to use PowerPlus for temporary power until the end of 2024, however, around the Fall of 2024 Staff was notified that the electrical switchgear was further delayed until early 2025. The switchgear was eventually delivered onsite in February 2025, allowing the contractor to now complete the remainder of the work needed for switching over to permanent power which is expected in the late Summer/early Fall 2025.
Temporary power includes rental of equipment including power poles, wires, a temporary transformer, automatic transfer switch, and a generator. When the PowerPlus scope of work was initially implemented in Spring 2024, it was done through a sole source procurement as no other vendors are capable of providing this service within the necessary schedule. During that time, the City's Police Department was leasing building space for storage of its property and evidence with the goal of relocating it from the leased facility to the new City property and evidence building. Additionally, the monthly payments for the leased facility were increasing significantly and the City had to make quick adjustments to obtain temporary power since the lead time for the permanent electrical switchgear would have further delayed the project. As a result, a sole source procurement purchase order was obtained to utilize PowerPlus.
The monthly payment for temporary power is approximately $4,600 and the City has paid PowerPlus about $72,000 to date. This amount included an approximate one-time $12,100 setup fee along with the previously mentioned monthly temporary power fee. Staff is requesting an additional 5 months of temporary power service based on the $4,600 monthly rate. As such, Staff recommends that City Council award a Public Works Agreement with PowerPlus in the amount of $100,000, which already includes the previously mentioned $72,000, and will continue to provide temporary power until Fall of 2025.
Fiscal Impact Summary:
Fiscal Impact:
2 The contract cost for this work amounts to $100,000 which consists of the $72,021.95 already paid to PowerPlus and an additional 5 months of temporary power service. In addition to the service cost, a contingency in the amount of $10,000 is included to cover unforeseen delays that may result in additional temporary power needs resulting in a not-to-exceed contract amount of $110,000. As such, sufficient funding exists for the recommended actions.
Attachments
Public Works Agreement-PowerPlus.pdf
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EXHIBIT A
SCOPE OF SERVICES
Provide temporary electrical power for the Placentia Public Safety Center.
Temporary power includes rental of electrical equipment including power poles, wires, a temporary transformer, automatic transfer switch, and a generator.
Detailed quotes on the next page.
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EXHIBIT B
SCHEDULE OF PERFORMANCE
Temporary power services are currently being provided, and those services will continue to be provided until permanent power is installed. The future power services will be provided by Southern California Edison.
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