Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025 Page 1 of 7
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
May 6, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 4:30 PM
CALL TO ORDER: Mayor Kirwin called the meeting to order at 4:30 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Thomas Hatch, Interim City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54956.9(d)(2) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION: (1 case)
3. Pursuant to Government Code Section § 54956.9(d)(1) CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION:
City of Placentia vs. Onward Engineering; Case No. 30- 2018-01040701
4. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR:
Property:
APN:
Agency Negotiator:
Negotiating Parties:
Under Negotiation:
480 S. Placentia Avenue
339-443-03
Thomas Hatch, Interim City Administrator
Galaxy Oil Company
Price and Terms of Payment
5. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT:
Title: City Administrator
6. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025 Page 2 of 7
Title: Interim City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M
CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre- Seely
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Rilyn Gapik
PRESENTATIONS:
A. PROCLAMATION OF MAY 20, 2025, AS RED SNEAKER DAY FOR FOOD ALLERGY AWARENESS Presenters:
Recipients:
Mayor Kirwin and City Council
Emman Melin, Red Sneaker Ambassador
Mayor Kirwin presented a proclamation to Emman Melin, proclaiming May 20, 2025, as Red Sneaker Day for Food Allergy Awareness.
B. PROCLAMATION OF WATER SAFETY MONTH
Presenters:
Recipients:
Mayor Kirwin and City Council
Community Services Department
Mayor Kirwin announced this presentation was moved to the next City Council meeting on May 20, 2025.
C. RECOGNITION OF CITIZENS ACADEMY GRADUATES
Presenters:
Recipients:
Mayor Kirwin and City Council
Citizen Academy Graduates
Mayor Kirwin presented plaques to the Citizen Academy graduates.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated the City Council took no reportable action.
CITY ADMINISTRATOR REPORT:
Interim City Administrator Hatch introduced two new City employees, Fire and Life Safety Administrative Assistant Savannah Martinez and Public Works Associate Engineer Shelley Kennell.
ORAL COMMUNICATIONS:
John Beltran requested updates on capital improvement projects, street repairs, and ADA curb installations near schools.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025 Page 3 of 7
Jack Harrison requested the City to enforce Senate Bill 326 compliance and inspect unsafe balconies at Cinnamon Tree HOA.
Rosalina Davis supported moving forward with the EIFD project to revitalize Old Town and thanked City departments for their efforts.
John Stanton supported for the EIFD project and emphasized its importance for Old Town business investment and beautification.
Linda Lucio thanked the City for hosting the Citizens Academy and encouraged residents to participate.
Kenny Binnings praised first responders and requested completion of the EIFD streetscape project to support business growth.
Jim Caropoulos addressed questions on the fleet fueling program, reaffirmed commitments, and highlighted emergency fuel availability.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Mayor Kirwin thanked Interim City Administrator Tom Hatch for his exceptional service, stated his last day would be May 8, 2025, and announced Director of Finance Jennifer Lampman will serve as Acting City Administrator.
Councilmember Smith thanked Interim City Administrator Tom Hatch for his leadership. He reported his attendance at the joint-use meeting with the Library District, Orange County Council of Governments (OCCOG) Board meeting, Southern California Association of Government (SCAG) General Assembly, and Love Placentia Serve Day. He announced participation in the Youth Pledge of Allegiance program for more information contact the Community Services Department at (714) 993-8232 or email [email protected].
Councilmember Hummer thanked Interim City Administrator Tom Hatch for his guidance. He announced the City’s Volunteen program for youth ages 13–16, for more information contact the Community Services Department at (714) 993-8232 or email [email protected]. He reported his attendance at the Heritage Committee meeting and mentioned the Committee is working on the City’s Centennial Year celebration.
Councilmember Yamaguchi commented on the fiber Internet construction project, noting concerns about trench repairs and emphasizing that the issue has been escalated to the Council and City Management for resolution.
He suggested exploring an AI policy for the City following his work on a Statewide Steering Committee and noted other agencies have adopted minimum standards. He thanked Staff for raising awareness of the Red Shoe Program and highlighted its importance for those with severe food allergies. He congratulated participants in the City’s CERT Training program and commented on the receivership process, emphasizing legal compliance and appropriate use to address blight. He announced the Best of Placentia nominations open March 18, 2025, voting will close on April 25, 2025, and winners will be announced May 9, 2025, at bestofplacentia.com. He thanked Interim City Administrator Tom Hatch for his service and positive contributions to the City.
Mayor Pro Tem Wanke thanked Interim City Administrator Tom Hatch his service as Interim City Administrator, and mentioned his professionalism, honesty, and guidance in helping the City during a critical time. He reported attending the Orange County Mosquito and Vector Control District Board meeting and Budget Workshop, reporting approval of a balanced budget and the purchase of right-hand drive jeeps for operations. He shared that tick collections are up 300% compared to last year and advised residents to check for ticks when outdoors due to extended tick season and potential Lyme disease risk. He attended a productive meeting with Orange County Supervisor Doug Chaffee regarding City projects and funding opportunities. He hosted three (3), third-grade classes from Melrose Elementary for a City Hall tour and expressed enjoyment in engaging with students. He also represented the City at a tree planting ceremony at Bradford Park honoring members of the Daughters of the American Revolution and commended Staff for organizing the event. He announced he would be leaving that evening’s City Council meeting early.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025 Page 4 of 7
1. CONSENT CALENDAR (Items 1.a through 1.h):
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR MAY 6, 2025
Check Register
Fiscal Impact: $ 1,752,567.62
Electronic Disbursement Register
Fiscal Impact: $ 1,523,359.04
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.c MINUTES CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETINGS OF OCTOBER 15, 2024, AND NOVEMBER 5, 2024
Recommended Action: It is recommended that the City Council:
Approve.
(Approved 5-0, as recommended)
1.d AWARD OF CONTRACT TO COLTS LANDSCAPE, INC., FOR CITYWIDE VINE TRIMMING SERVICES Fiscal Impact:
Expense: $87,046 Five-Year Contract Total
Budget: $96,920 Budgeted FY 2025-26 Operating Budget (103655-6115) Recommended Action: It is recommended that the City Council:
1. Award a five-year Public Works Agreement to Colts Landscape, Inc., for citywide vine trimming services in an amount not-to-exceed $87,046; and
2. Authorize the Interim City Administrator to approve contract change orders up to 20% or $17,409.20 of the contract not-to-exceed amount; and
3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.e AGREEMENT WITH POWERPLUS FOR TEMPORARY ELECTRICAL POWER AT PLACENTIA PUBLIC
SAFETY CENTER
Fiscal Impact:
Expense: $100,000 Service Cost
$ 10,000 Contingency Cost
$110,000 Total Cost
Available Budget: $487,669.07 (105213-6840)
Recommended Action: It is recommended that the City Council:
1. Approve a Public Works Agreement with S.R. Bray, LLC (dba PowerPlus) for the Public Safety Center Project in the amount of $100,000; and
2. Authorize the Interim City Administrator to approve up to ten percent (10%) contingency of the contract amount, or $10,000, for a total contract not-to-exceed amount of $110,000; and
3. Authorize the Interim City Administrator to approve all agreements in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025 Page 5 of 7
1.f SECOND AMENDMENT TO THE WASTE DISPOSAL AGREEMENT WITH THE COUNTY OF ORANGE Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Approve the Second Amendment to the Waste Disposal Agreement with the County of Orange extending the agreement by one year and increasing the disposal fee 2.6% through June 30, 2026; and
2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.g SECOND READING AND ADOPTION OF ORDINANCE NO. O-2025-03, APPROVING THE MUNICIPAL
CODE AMENDMENT TO ESTABLISH A COMPREHENSIVE REGULATORY FRAMEWORK FOR CITY
SPECIAL EVENTS ON PUBLIC PROPERTY
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
Waive full reading, by title only, and adopt Ordinance No. O-2025-03, An Ordinance of the City Council of the City of Placentia, California, amending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory ordinances) amending Section 10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property) with the addition of Chapter 14.18 (special events permit), to establish a comprehensive regulatory framework for city special events on public property.
(Approved 5-0, as recommended)
1.h RETIREMENT AND OWNERSHIP TRANSFER OF POLICE SERVICE DOG Fiscal Impact:
Expense: $0.00
Offsetting Revenue: $1.00
Recommended Action: It is recommended that the City Council:
1. Approve the "Release and Waiver of Liability and Indemnity Agreement" authorizing the transfer of ownership of retired Police Service Dog “Champ” to Officer Zachary King; and
2. Authorize the Interim City Administrator, or his designee, to execute an agreement with Police Officer Zachary King to purchase Police Service Dog “Champ” in the amount of one dollar ($1.00).
In a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARING:
2.a PUBLIC HEARING REGARDING THE ANNEXATION OF TERRITORY TO EXISTING COMMUNITY FACILITIES DISTRICT NO. 2024-1 (OLD TOWN MAINTENANCE SERVICES) AND AUTHORIZE SPECIAL TAX ANNEXATION NO. 1 FOR 201 S. BRADFORD AVENUE, APN 339-365-23 Fiscal Impact:
Projected Annual Revenue: $427.52 (CFD for Old Town Maintenance Services) Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing concerning the annexation of 201 S. Bradford Avenue; and
2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and
3. Conduct election for annexation of 201 S. Bradford Avenue to Community Facilities District No. 2024-1 (Old Town Maintenance Services); and
4. Close the Public Hearing; and
5. Adopt Resolution R-2025-16, a Resolution of the City Council of the City of Placentia, California, ordering the annexation of territory to its Community Facilities District No. 2024-1 (Old Town Maintenance Services) and approving the amended map for said District; and
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 6, 2025 Page 6 of 7
6. Authorize inclusion of the annexed territory for Community Facilities District No. 2024-1 (Old Town Maintenance Services) for Fiscal Year 2025-26 on the Orange County Secured Property Tax Roll.
(Approved 4-0-1, as recommended, Wanke absent)
Mayor Pro Tem Wanke left the meeting at 7:56 p.m.
Deputy Director of Administrative Services Jeannette Ortega gave a PowerPoint presentation on the item.
Public Hearing opened at 7:59 p.m.
Public comments: None.
Public Hearing closed at 8:03 p.m.
Motion by Yamaguchi, seconded by Smith, and carried a 4-0-1 vote, to approve Item 2.a, as recommended, Wanke absent.
3. REGULAR AGENDA: (Items 3.a through 3.b)
3.a STUDY SESSION: PLACENTIA ENHANCED INFRASTRUCTURE FINANCING DISTRICT AND THE OLD
TOWN STREETSCAPE MASTER PLAN
Fiscal Impact:
Estimated range of $17 to $24 million in property tax increment over approximately 40 years. Up to $59 million in net fiscal impact revenue to the City over approximately 50 years.
Recommended Action: It is recommended that the City Council:
1. Receive and file the Staff Report and presentations; and
2. Ask any questions of the Measure U Committee and Staff; and
3. Provide direction to Staff as appropriate regarding the next steps in the EIFD Process. (Approved 4-0-1, to allocate $150,000 from EIFD revenues to finalize the design, delay bond financing until $1 million was accumulated or alternative funding was secured, and return to City Council with construction bids and a financing plan when funds were available, Wanke absent) Citizens’ Oversight Committee Members Robert McKinnell and Glenn Casterline, Deputy Director of Administrative Services Jeannette Ortega, Deputy Director of Public Works Gabriel Guerrero‑Gabany, Kosmont Transactions Services, Inc. consultants, and Finance Director Lampman gave a PowerPoint presentation on the item.
Staff presented two options: Option 1, allocate $150,000 to complete design and proceed immediately with bond financing and a $1 million City loan; or Option 2, allocate $150,000 to complete design but delay bond financing until sufficient EIFD revenues or other funding sources are available.
A discussion ensued, and direction was given to proceed with Option 2, to allocate $150,000 from EIFD revenues to finalize the design, delay bond financing until $1 million was accumulated or alternative funding was secured and return to City Council with construction bids and a financing plan when funds were available.
Motion by Yamaguchi, seconded by Hummer, and carried a 4-0-1 vote, to allocate $150,000 from EIFD revenues to finalize the design, delay bond financing until $1 million was accumulated or alternative funding was secured, and return to City Council with construction bids and a financing plan when funds were available, Wanke absent.
3.b FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM - STUDY SESSION NO. 3 Fiscal Impact:
The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 Capital Improvement Program Budget.
Recommended Action: It is recommended that the City Council:
1. Receive and file the staff report and presentation; and
2. Provide direction to staff regarding the proposed fuel tank storage options. (Approved 3-0-2, to authorize removal of the existing underground storage tank, obtain a second bid for installation of a new tank, and continue negotiations with Galaxy Oil for a potential fueling agreement, Wanke and Smith absent)
Public Works Manager Samantha Byfield provided a PowerPoint presentation on the item.
A discussion ensued, direction was given to remove the existing tank, continue negotiations with Galaxy, and obtain a second bid for installing new tanks to ensure readiness if off -site fueling proved unworkable.
Councilmember Smith left the room at 9:36 p.m.
Motion by Hummer, seconded by Yamaguchi, and carried a 3-0-2 vote, to authorize removal of the existing underground storage tank, obtain a second bid for installation of a new tank, and continue negotiations with Galaxy Oil for a potential fueling agreement, Wanke and Smith absent.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Smith returned to the room at 9:38 p.m.
Councilmember Yamaguchi requested Staff research an Al policy and return with findings for discussion, and obtain bids for outsourcing dispatch services for the Fire and Life Safety Department, including Metro Net and any other qualified providers, to evaluate potential cost savings.
Mayor Kirwin requested Staff work on forming an Ad Hoc Capital Improvement Program (CIP) Committee to address CIP needs and develop a budgeting strategy.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:39 p.m., to a regular City Council meeting on Tuesday, May 20, 2025, at 5:00 p.m.
ATTEST:
Kevin Kirwin, Mayor/Agency Chair
ess
Robert S. McKinnell, City Clerk/Agency Secretary #‘* sP,�Ctih,, '2 .2? DEC �OOs9
2,
1926
% i ?.: -
14<t.IFOtt"
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May6,2025 Page7of7