Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 20, 2025 Page 1 of 5
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
May 20, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:00 PM
CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi (Arrived at 5:20 p.m.), Wanke, Kirwin
None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Jennifer Lampman, Acting City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT:
Title: City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M
CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Jennifer Lampman, Acting City Administrator; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 20, 2025 Page 2 of 5
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Sophia Avina, Lucy Ann Enomoto, and Allison Risner, Golden West League Champions for the 2025 Season from Valencia High School Varsity Softball Team
PRESENTATIONS:
A. PROCLAMATION OF WATER SAFETY MONTH
Presenters:
Recipients:
Mayor Kirwin and City Council
Community Services Department
Mayor Kirwin presented a proclamation to the Community Services Department, proclaiming May 2025, as Water Safety Month.
B. PROCLAMATION OF MAY 18 - 24, 2025 AS NATIONAL PUBLIC WORKS WEEK Presenters:
Recipients:
Mayor Kirwin and City Council
Public Works Department
Mayor Kirwin presented a proclamation to the Public Works Department, proclaiming May 18-25, 2025, as National Public Works Week.
C. RECOGNITION OF 2025 EDISON SCHOLARSHIP AWARD
Presenters:
Recipient:
Mayor Kirwin and City Council
Skyler Kim
Mayor Kirwin presented a certificate of recognition to Skyler Kim, a receipt of the 2025 Southern California Edison Scholarship Award.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported a motion by Kirwin, seconded by Smith, and carried a 5-0 vote, to approve the appointment of Jennifer Lampman to City Administrator.
CITY ADMINISTRATOR REPORT: None.
ORAL COMMUNICATIONS:
Rosalina Davis expressed continued support for the Enhanced Infrastructure Financing District) (EIFD) project to revitalize Old Town, requested exploration of additional funding options, announced the upcoming Tamale Festival on December 11, 2025, and welcomed a new business, Trader Dave’s, to the area.
John Beltran requested an update on timelines for residential street repairs, mentioned severe deterioration and requested the City to seek additional funding sources.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith reported his attendance at the Santa Fe Merchants Association meeting with City Staff, reported it was a valuable opportunity to share information and strengthen collaboration with the business community. He recognized May 15th, as Peace Officer Memorial Day and reflected on the recent dedication of a memorial plaque honoring Lieutenant Adam Gloe, acknowledged his service and contributions to the community.
He thanked the Public Works Department for their professionalism and hard work. He announced the Police Department’s Vacation House Check program for residents who will be away for more than three days, with details and forms available at www.placentia.org/police .
Councilmember Hummer reported meeting with business and property owners in the downtown area and expressed interest in revisiting related discussions from the previous Council meeting. He attended the ICSC conference with the Development Services Staff, reported positive engagement with representatives and opportunities for future business growth in Placentia.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 20, 2025 Page 3 of 5
Councilmember Yamaguchi thanked Mr. Gonzalez for his service on the Heritage Committee and his efforts to modernize its operations. He congratulated Mayor Pro Tem Wanke on his appointment as Chair of the Building, Property, and Equipment Committee for the Orange County Mosquito and Vector Control District (OCVCD). He announced the fifth annual “Good Life Celebration” community event on Saturday, May 24, 2025, from 12:00 p.m. to 4:00 p.m. at Parque de los Niños, featuring family activities, a health fair, carnival games, and food.
Mayor Pro Tem Wanke reported attending the Orange County Mosquito and Vector Control District Joint Committee meeting, the Orange County Sanitation District (OC San) Administration Committee meeting, and the City Selection Committee meeting on behalf of the Mayor. He announced that all City facilities will be closed on Memorial Day, Monday, May 26, 2025, in observance of the holiday, stated street sweeping will be cancelled, and trash collection will be delayed by one day. He reported Public Works will remain available for non-emergency issues at (714) 993-8111, and Police and Fire services will continue to operate.
1. CONSENT CALENDAR (Items 1.a through 1.f):
Motion by Smith, seconded by Yamaguchi, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR MAY 20, 2025 Check Register
Fiscal Impact: $ 1,414,504.58
Electronic Disbursement Register
Fiscal Impact: $ 1,238,994.02
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.c RESOLUTION RELATING TO FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS TO THE CITY OF PLACENTIA STREET LIGHTING DISTRICT NO. 81-1 AND SETTING A PUBLIC HEARING FOR JUNE 17, 2025, AT 7:00 P.M.
Fiscal Impact:
SLD No. 81-1 has estimated expenditures of $197,245 for FY 2025-26. The proposed assessment for FY 2025-26 will generate approximately $136,245 in revenue leaving a negative balance of $61,000, which is backfilled by the City’s General Fund. SLD 81-1 has operated at a deficit for numerous years because of the limited ability to increase assessment rates to relieve the annual General Fund contribution to the District.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2025-17, a Resolution of the City Council of the City of Placentia, California, directing the preparation of the Engineer’s Report for Fiscal Year 2025-26 for the continuation of the annual assessments for Street Lighting District No. 81-1; and
2. Adopt Resolution R-2025-18, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon. (Approved 5-0, as recommended)
1.d AMENDMENT NO. 4 TO PROFESSIONAL SERVICES AGREEMENT WITH HF&H CONSULTANTS, LLC, FOR REFUSE CONTRACT NEGOTIATIONS AND SB 1383 COMPLIANCE ASSISTANCE Fiscal Impact:
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Expense: $45,000 Annual Contract Amount
Budget: $65,000 FY 2024-25 Refuse Administration Fund (374386-6099) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 4 to the professional services agreement with HF&H Consultants, LLC, for refuse contract negotiations and SB 1383 compliance assistance services to extend the contract term by two years and increase the cumulative contract not-to-exceed amount by $90,000 for a revised cumulative contract amount of $244,999 for the entire contract term; and
2. Authorize the Acting City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.e RESOLUTION RELATING TO FISCAL YEAR 2025-26 LEVY OF ASSESSMENTS TO THE CITY OF PLACENTIA LANDSCAPE MAINTENANCE DISTRICT NO. 92-1 AND SETTING A PUBLIC HEARING FOR JUNE 17, 2025, AT 7:00 P.M.
Fiscal Impact:
For FY 2025-26, LMD No. 92-1 will have an estimated $440,867 in expenditures and projected assessment revenue of $457,992. There is no impact on the General Fund associated with these recommended actions.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2025-19, a Resolution of the City Council of the City of Placentia, California, directing the preparation of the Engineer’s Report for Fiscal Year 2025-26 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and
2. Adopt Resolution R-2025-20, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon. (Approved 5-0, as recommended)
1.f ACCEPTANCE OF RESIGNATION FROM THE HERITAGE COMMITTEE AND CONSIDERATION OF THE
APPOINTMENT OF A NEW COMMITTEE MEMBER
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Martin Gonzalez from the Heritage Festival Committee effective May 21, 2025; and
2. Consider the appointment of alternate member Lisa Pallares to the Heritage Festival Committee effective May 21, 2025.
(Approved 5-0, as recommended)
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a PRESENTATION OF THE PROPOSED FISCAL YEAR 2025-26 OPERATING BUDGET AND CAPITAL
IMPROVEMENT PROGRAM (CIP)
Fiscal Impact:
FY2025-26 Expenditures: $92,686,878
Revenue: $89,665,708
Recommended Action: It is recommended that the City Council:
1. Review and discuss the Proposed Fiscal Year 2025-26 Annual Operating Budget and Capital Improvement Program (CIP) and provide input and direction for final budget adoption; and
2. Set the date of the public hearing for budget adoption as June 3, 2025, at 7:00 p.m.
(Approved, to identify additional structural savings, present options for allocating $880,000 in Measure U funds, clarify use of Toll Brothers community benefit funds, agendize EIFD for future discussion, and schedule another study session before the June 3, 2025, public hearing.) Acting City Administrator Lampman, Senior Finance Analyst Gavin Houn and Public Works DirectorTanio gave a PowerPoint presentation on the item.
A discussion ensued on balancing the budget structurally, prioritizing infrastructure, and options for allocating $880,000 in freed Measure U funds (City Hall roof, street backfill, reinstall fuel tank, or leave unallocated).
City Council directed Staff to:
1. Revise the proposed budget to identify additional ongoing structural savings, including potential staffing adjustments, to avoid a structural deficit.
2. Return with clear options for using the $880,000 in Measure U funds, comparing the roof project, street backfill, fuel tank reinstatement, or leaving funds unallocated.
3. Provide legal and financial clarification on allowable uses of the $600,000 Toll Brothers community benefit funds and whether reallocation is possible.
4. Agendize EIFD for future City Council discussion.
5. Schedule another budget study session prior to the Public Hearing on June 3, 2025, with the option to continue the hearing if adoption is not ready.
City Council requested exploration of long-term infrastructure strategies, including potential sewer system transfer to Yorba Linda Water District. Final adoption should include a clear public summary of all budget changes.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Hummer requested the Enhanced Infrastructure Financing District) (EIFD) be agendized for a future City Council meeting.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:48 p.m., to a regular City Council meeting on Tuesday, June 3, 2025, at 5:00 p.m.
ATTEST:
Kevin Kirwin, Mayor/Agency Chair
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Placentia City Council/Successor Agency/ICDA/PPFA Minutes May 20, 2025