Agenda Item No: 1.i
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: June 3, 2025
Submitted by: David Radomski
From: Police Department
Subject:
Placentia Public Safety Building - Computer Hardware Purchase Financial Impact:
Fiscal Impact:
Expense: $112,940.40 Total Purchase Price of Equipment with Contingency Budget: $750,000.00 DOJ COPS Grant Funding (105213-6840) Summary:
This action will approve a purchase with Dell Marketing LP and the use of encumbered Department of Justice (DOJ) COPS Grant (15JCOPS-24-GG-02084-TECP) funds to purchase IT infrastructure, software, and equipment for a total cost of $107,562.29.
Recommendation:
Recommended Action: It is recommended that the City Council take the following actions:
1. Approve the purchase of Dell computers, monitors, and accessories as specified in Dell Quote No. 3000189678377.2 for the Public Safety Building; and
2. Approve a 5% contingency in the amount of $5,378.11 to cover any unforeseen costs related to the procurement, for a total not-to-exceed amount of $112,940.40; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, subject to City Attorney approval.
Strategic Plan Statement:
This item is consistent with the City Council approved Strategic Plan Goal 2: to Ensure That Public Safety Continues to Be a High Priority, Strategic Plan Goal 5, to Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
Discussion:
Dell Marketing LP is our current computer hardware provider and offers competitive pricing under the NASPO ValuePoint Cooperative Purchasing Program (Contract #C000001115143) in compliance with Placentia Municipal Code Section 3.08.070(3), which allows for the use of established cooperative purchasing programs.
The quote includes a range of equipment including PC’s, monitors, privacy filters, and necessary accessories. This equipment will ensure all workspaces in the Public Safety 1 Building and 911 Dispatch Center are functional, secure, and equipped to support high- performance workloads and specialized public safety software.
Fiscal Impact Summary:
Funding for this purchase has been encumbered through DOJ COPS Grant funds. There will be no impact to the City's General Fund. The total cost for equipment, warranty, and support services is $107,562.29, inclusive of applicable sales tax.
These funds are budgeted in the Fiscal Year (FY) 2024-2025 Public Safety Building IT budget (105213-6840) using encumbered DOJ COPS Grant (15JCOPS-24-GG-02084-TECP) funds awarded on 10/17/2024.
2