Agenda Item No: 1.j
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: June 3, 2025
Submitted by: Joe Lambert
From: Development Services
Subject:
Amendment No. 1 to Professional Services Agreement with Placeworks, Inc. to Complete the Chapman Corridor Plan
Financial Impact:
Fiscal Impact:
Cost of June 2024 Agreement: $124,661 Amount Paid to Consultant to Date: $ -81,549 Amount Remaining on June 2024 Agreement: $ 43,112
Cost of June 2024 Agreement: $124,661 Staff Recommended Additional Contingency: $+20,000 Total Cost Including Amendment No. 1.: $144,661 General Plan Update Fee Funds (749104-6017) $144,661 Summary:
On June 4, 2024, the City Council approved a Professional Services Agreement (PSA) with Placeworks, Inc. (Placeworks) to complete the Chapman Corridor Plan. This was subsequent to the adoption of the 2019 comprehensive General Plan Update. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality, and infrastructure of the Chapman corridor. Although Placeworks is currently within the scope of the original budget appropriated for this project, the original PSA will soon expire. Therefore, Staff recommends approval of Amendment No. 1 to the subject PSA to complete the Chapman Corridor Plan document and supporting environmental documentation furthering the goals of the General Plan. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc. in the not-to-exceed amount of $144,661.
Recommendation:
Recommended Action: It is recommended that the City Council take the following actions:
1. Approve Amendment No. 1 to the Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $144,661; and
2. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
1 Strategic Plan Statement:
This item is consistent with the City Council approved 5-Year Strategic Goal to:
Promote Community and Economic Development, as Objective Number 3.5 is to “Initiate the Chapman Corridor Specific Plan” and Objective Number 3.6 is to “Create design review guidelines and procedures”. This agenda item will specifically finish the creation of the Chapman Corridor Specific Plan (or equal Zoning document) and will also create design review guidelines specific to the Chapman Corridor.
Discussion:
Background:
The General Plan is the City’s land use constitution, a legal policy document that is mandated to exist by the State of California. The General Plan is intended to reflect the community’s values and set policies to guide in the development, maintenance, and use of the City’s built environment. The Land Use Element is one of several mandatory General Plan Elements required by the State. On October 1, 2019, City Council adopted the comprehensive General Plan Update, which included an updated Land Use Element. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality and infrastructure of the Chapman Corridor and other major corridors as indicated in the subsequent paragraphs.
Goal LU-1 states: Provide a well-balanced land use pattern that accommodates existing and future needs for housing, commercial, industrial, and open space/recreation uses, while providing adequate community services to City residents. Policy LU-1.10 further states: Create specific zoning or plans for major corridors within the City. This would include the Chapman Avenue corridor and the Placentia Avenue corridor, among other major thoroughfares.
Goal LU-3 states: Revitalize underutilized, abandoned, or dilapidated commercial, industrial, and residential uses and properties. Policy LU-3.1 furthers this goal by stating: Encourage opportunities for redevelopment and improvements in the Old Town area, the TOD district, industrial areas, neighborhoods in the southern sector of the City, and commercial centers along major roadway corridors.
Goal LU-5 states: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas. Policy LU-5.5 furthers this goal by stating: Adopt and Implement design guidelines, specific zoning, plans, and streetscape design along the Chapman Avenue Corridor, Kraemer Boulevard and Placentia Avenue Corridor to improve the overall appearance of new or redeveloped buildings, landscaped areas, streets, and parking areas.
Goal LU-6 states: Enhance and improve the visual image, economic vitality and infrastructure of the Old Town area, TOD, and surrounding areas, like the future Chapman corridor. Policy LU-6.6 furthers this goal by stating: Focus planning and economic development efforts to spur development and infrastructure improvement on major transportation corridors, such as the future Chapman Avenue corridor.
Goal LU-10 states: Create enhanced connectivity with California State University Fullerton (CSUF) campus community. Policy LU-10.2 furthers this goal by stating: In creating the aforementioned corridor plans, the City shall take into consideration the nearby Cal State University Fullerton campus community and capitalize on its proximity. 2 Discussion:
The City Council previously approved a PSA with Placeworks on June 4, 2024 to complete the Chapman Corridor Plan, however, the original PSA will soon expire. Therefore, Staff recommends approval of Amendment No. 1 to the subject PSA to complete the Chapman Corridor Plan document and supporting environmental documentation furthering the goals of the General Plan. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc. in the not-to-exceed amount of $144,661.
Regarding the original PSA first approved in October 2022, the Development Services Department conducted a Request for Proposals (RFP), circulated between June 30 and August 1, 2022. Three professional firms responded: Torti-Gallas + Partners, ESA, and Placeworks. A staff project team made up of Development Services, Public Works, and Administration Department Staff reviewed the RFPs, and independently and unanimously ranked Placeworks first based upon qualifications and related experience. Placeworks total cost was the least of the three firms mentioned.
The total amount of the June 2024 PSA ($124,661) represented $104,661 unspent monies based on the original expired October 2022 PSA, plus $20,000 contingency. The recommended actions approve Amendment No. 1 to the June 2024 Professional Services Agreement with Placeworks, Inc. in the not-to-exceed amount of $144,661. There is no increase in the original cost between the 2022 original PSA, the June 2024 PSA and Amendment No. 1 to the June 2024 PSA with the exception of the previously approved and additional $20,000 contingency.
Fiscal Impact Summary:
The Chapman Corridor planning project has been budgeted in the FY 2024-25 CIP and will be carried over to FY 2025-26. To complete the task, an additional $20,000 contingency plus $43,112 of previously allocated unspent funds is proposed to be budgeted for the Chapman Corridor moving forward. $63,112 is already budgeted for the Placeworks PSA Amendment No. 1. It should be noted that General Plan Update Fee Funds would be utilized for this project which are restricted to General Plan related studies and plans which does not affect operational funds. In addition, the City was granted $150,000 in LEAP Grant funding on a reimbursable basis. City Staff has successfully recovered and received these LEAP funds and they have been budgeted as additional revenue to the City as General Plan Update Fee Funds.
Attachments
1.a.Placeworks, Inc. - Completion of Chapman Corridor Plan.pdf
1.Amendment 1 - Placeworks PSA.docx
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AMENDMENT NO. 1 TO
PROFESSIONAL SERVICES AGREEMENT
WITH PLACEWORKS, INC.
This Amendment No. 1 (“Amendment”) to Professional Services Agreement is made and entered into the 3rd day of June 2025, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation (“CITY”), and PLACEWORKS, INC., a California S-Corporation (“Consultant”). CITY and CONSULTANT are sometimes hereinafter individually referred to as “Party” and or collectively referred to as the “Parties.”
A. RECITALS:
(i). CITY and CONSULTANT entered into a Professional Services Agreement (“Agreement”) effective June 4, 2024 through which CONSULTANT has been providing consulting services to prepare the City of Placentia Chapman Corridor Plan and related CEQA documents, as more fully described herein.
(ii). The Parties now seek to amend the Agreement (Amendment No. 1) to authorize an extension to the Term of the agreement and to authorize an increase in the Compensation related to the agreement.
(iii). All legal prerequisites to the making of this Amendment have occurred.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:
B. Amendment to Agreement.
1. Pursuant to Section 4, Paragraph 4.1 of the Agreement, the term of the Agreement is hereby amended to continue for a term ending June 30, 2026.
2. Section 2, Paragraph 2.1 of the Agreement is hereby amended to say: Consultant’s total compensation shall not exceed one hundred forty-four thousand six hundred sixty-one Dollars ($144,661), which represents an originally authorized total cost of one hundred twenty- four thousand six hundred sixty-one Dollars ($124,661) + twenty thousand Dollars ($20,000) contingency.
3. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.
4. The Agreement, together with Amendment No. 1 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees. The original Agreement is attached hereto as Attachment “A”.
5. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 1 and that such execution is binding upon the entity for which he or she is executing this document.
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IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Professional Services Agreement are to be executed as of the day and year first above written.
CONSULTANT CITY OF PLACENTIA
By: ______________________________
Name, Title
By: _____________________________
Kevin Kirwin,
Mayor
ATTEST:
_____________________________
Robert S. McKinnell,
City Clerk
APPROVED AS TO FORM:
By:_____________________________
Christian L. Bettenhausen
City Attorney
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