Agenda Item No: 1.l
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: June 3, 2025
Submitted by: Joe Lambert
From: Development Services
Subject:
Amendment No. 2 to Professional Services Agreement with Bowman Infrastructure Engineers LTD, DBA Infrastructure Engineers for Provision of Building Official, Plan Check, and Inspection, Services
Financial Impact:
Fiscal Impact:
Expense: $100,000 (up to $300,000 per fiscal year) (102532-6290) Summary:
In O ctober 2023, City Council approved an amendment (Amendment No. 1) to the Professional Services Agreement (PSA) with Bowman Infrastructure Engineers Ltd., dba Infrastructure Engineers (“Infrastructure Engineers”) for a term ending June 30, 2026. In August 2023, the City approved the original Professional Services Agreement with Infrastructure Engineers to provide contract staffing services to perform building plan check, building inspection, and Building Official services related to development. Amendment No. 1 added the following services as needed: other building and planning related staffing, in an amount not to exceed $200,000 per Fiscal Year (“FY”). The requested action would approve an amended Professional Services Agreement (Amendment No. 2) with Infrastructure Engineers in an amount not to exceed $300,000 per Fiscal Year (“FY”), including the remainder of this Fiscal Year.
Recommendation:
Recommended Action: It is recommended that the City Council take the following actions:
1. Approve Amendment No. 2 to the Professional Services Agreement with Bowman Infrastructure Engineers Ltd., dba Infrastructure Engineers to provide professional services in an amount not to exceed $300,000 per Fiscal Year (“FY”), including the remainder of this Fiscal Year; and
2. Approve Resolution No. R-2025-27, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
1 T h i s Council action is generally related to Goal 3 to promote Community and Economic Development. Providing Building plan check, inspection and Building Official services directly results in providing a high level of customer service to ensure development projects are processed and built in a timely manner so that they generate revenue as quickly as possible.
Also, specifically, this action is consistent with and furthers Objective 3.10: Implementation of Housing Element Strategies in that Infrastructure Engineers provides expedited plan for our largest housing developments that are under construction. Infrastructure Engineers is integral in helping the City provide the extremely high level of customer service that developers rely on.
Discussion:
Sinc e at least 2013, the City of Placentia has contracted out all services related to building plan check and for the State mandated position of Building Official. In August 2023, the City approved a Professional Services Agreement with Infrastructure Engineers to provide contract staffing services to perform building plan check, building inspection, and Building Official services related to Development Services. Although the City has agreements with other service providers, the City’s long-time Contract Building Official has been contracting with Infrastructure Engineers since 2023.
In October 2023, City Council approved an amendment (Amendment No. 1) to the Professional Services Agreement (PSA) with Bowman Infrastructure Engineers Ltd., dba Infrastructure Engineers (“Infrastructure Engineers”) for a term ending June 30, 2026. In August 2023, the City approved the original Professional Services Agreement with Infrastructure Engineers to provide contract staffing services to perform building plan check, building inspection, and Building Official services related to development. Amendment No. 1 added the following services as needed: other building and planning related staffing, in an amount not to exceed $200,000 per Fiscal Year (“FY”). The requested action would approve an amended Professional Services Agreement (Amendment No. 2) with Infrastructure Engineers in an amount not to exceed $300,000 per Fiscal Year (“FY”), including the remainder of this Fiscal Year.
Discussion:
Infrastructure Engineers generally specializes in providing Public Works, Engineering, and Building related services. The City of Placentia is also under separate contract with Infrastructure Engineers for Public Works/Engineering project management services.
Infrastructure Engineers’ rates are competitive, and the Building Official/Plan Check rate is actually less than the rates charged by other consultants providing similar staffing including CSG and Sagecrest whom are also under contract with the City. Although the City retains more than one firm under contract for these services, Staff always strives to utilize the firm with the most competitive rates which Infrastructure Engineers provides.
Fiscal Impact Summary:
It should be noted that although Amendment No. 2 authorizes services up to $300,000 per fiscal year, Staff does not anticipate using the full amount this fiscal year, however it is necessary to authorize up to approximately $275,000 this fiscal year for the subject agreement. The requested amount will also allow the flexibility to utilize that amount if needed in the future. The City is currently in the process of writing a Request for Proposals (RFP) for building related services for plan check and Building Official services. We are now fully staffed regarding Building Inspection and Building Permit Technician services, and the only major ongoing need for Building contract services is for Building Plan Check and on-call Building 2 Official services. In addition, pursuant to the attached Resolution, adequate funds are available to be transferred from a Building Division revenue account to the proper expenditure account resulting in revenues offsetting costs incurred pursuant to the subject agreement. Therefore, revenue received for building-related development services will fully offset costs incurred pursuant to the subject agreement. This amendment will allow the City to continue to provide services at a level that is expected by our residents and the development community.
Attachments
1.Amendment 2 - IE PSA.docx
1.a.Infrastructure Engineers Inc. - Amendment No. 1 (003) FULLY EXECUTED.pdf
2.Resolution R-2025-27.docx
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AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT
WITH INFRASTRUCTURE ENGINEERS, INC.
This Amendment No. 2 (“Amendment”) to Professional Services Agreement is made and entered into the 3rd day of June 2025, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation (“CITY”), and Bowman Infrastructure Engineers Ltd., dba Infrastructure Engineers, a Bowman Company (“Consultant”). CITY and CONSULTANT are sometimes hereinafter individually referred to as “Party” and or collectively referred to as the “Parties.”
A. RECITALS:
(i). CITY and CONSULTANT entered into a Professional Services Agreement (“Agreement”) effective August 1, 2023 through which CONSULTANT has been providing consulting services related to Building and Safety plan checking and Building and Safety inspections. Amendment No. 1 to the Agreement was approved by City Council on October 17, 2023, for contract staffing to include the following services as needed: building plan check, building inspection, Building Official, and other building and planning related staffing as needed, in an amount not to exceed $200,000 per Fiscal Year (“FY”).
(ii). The Parties now seek to amend the Agreement (Amendment No. 2) to authorize an increase in the total compensation per fiscal year and to authorize the CONSULTANT to perform Additional Services such as “providing other building and planning related staffing and services as needed.”
(iii). All legal prerequisites to the making of this Amendment have occurred.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:
B. Amendment to Agreement.
1. Section 2, Paragraph 2.1 of the Agreement is hereby amended to say: Consultant shall be paid in accordance with the fee schedule set forth in Attachment “A” of Amendment No. 1 effective October 17, 2023. Consultant’s total compensation shall not exceed Three Hundred Thousand Dollars ($300,000.00) per Fiscal Year.
2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.
3. The Agreement, together with Amendment No. 1 and Amendment No. 2 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 2 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
The original Agreement and Amendment No. 1 are attached hereto as Attachment “1.a.”.
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4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 2 and that such execution is binding upon the entity for which he or she is executing this document.
IN WITNESS WHEREOF, the Parties have caused Amendment No. 2 to the Professional Services Agreement are to be executed as of the day and year first above written.
CONSULTANT CITY OF PLACENTIA
By: ______________________________
Name, Title
By: _____________________________
Kevin Kirwin,
Mayor
ATTEST:
_____________________________
Robert S. McKinnell,
City Clerk
APPROVED AS TO FORM:
By:_____________________________
Christian L. Bettenhausen
City Attorney
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95 Resolution R-2025-27
RESOLUTION NO. R-2025-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2024-25 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.
A. Recitals.
(i). The adopted budget for the 2024-25 Fiscal Year sets out estimated appropriations for City expenses throughout the year.
(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.
(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., of this Resolution.
2. The adopted budget for Fiscal Year 2024-25, Resolution No. R-2025-27, is hereby amended for the new appropriations to the accounts below:
Fund Description Department GL Account Amount Type
General Fund Heat/Ventilation Air
Cond
Development
Services
102532-4166 $88,600 Revenue
General Fund Department
Contract Services
Development
Services
102532-6290 $88,600 Expense
3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.
96 Resolution R-2025-27
PASSED, ADOPTED AND APPROVED THIS 3rd DAY OF JUNE 2025.
_____________________________
Kevin Kirwin, Mayor
ATTEST:
____________________________
Robert McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 3rd day of June 2025 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
_____________________________
Robert McKinnell, City Clerk
APPROVED AS TO FORM:
______________________________
Christian Bettenhausen, City Attorney
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