Placentia City Council/Successor Agency/ICDA/PPFA Minutes June 17, 2025 Page 1 of 8
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
June 17, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:00 PM
CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Kirwin Wanke (Excused)
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Jennifer Lampman, City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54956.9(d)(4) CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION LITIGATION Potential Initiation of Litigation (2 Cases)
3. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M
CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Kirwin Wanke (Excused)
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Jennifer Lampman, City Administrator; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely
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INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS: None
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen reported two matters involving anticipated litigation were discussed. For the first case, a motion by Yamaguchi and seconded by Smith to authorize the initiation of litigation, approved by a vote of 4-0-1, Wanke absent. For the second case, a motion by Yamaguchi and seconded by Kirwin to authorize the initiation of litigation, approved by a vote of 4-0-1, Wanke absent. There was nothing further to report.
CITY ADMINISTRATOR REPORT:
City Administrator Lampman introduced two new City employees, Maintenance Worker Raul Carrion and Building Inspection Manager Jim DiMaria.
ORAL COMMUNICATIONS:
Tracey Meiriert expressed concern about the growing number of short-term rentals in her neighborhood, citing safety, community character, and school enrollment impacts, and requested a moratorium on issuing new permits.
Paul Chappelle expressed concern of nearby homes becoming short-term rentals instead of family residences and highlighted their negative impact on school enrollment and neighborhood stability.
Bill and Debbie Gartrell (via electronic communication) opposed short-term rentals in their neighborhood, citing safety, community disruption, and requested a moratorium or ban on new short-term rentals.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith attended the Southern California Association of Governments (SCAG) Traffic Committee regional meeting in Los Angeles and a City Centennial Committee meeting with Staff and community members. He participated in the California Celtic Fest at Kramer Park, mentioned a successful partnership with the Placentia Yorba Linda Unified School District (PYLUSD) and City departments, and commended Community Services and Public Works Staff for their support.
Councilmember Hummer attended an Ad Hoc Committee meeting on the state of the City’s sewer system, described it as informative and educational. He announced the City’s upcoming National Night Out event on Tuesday, August 5, 2025, from 5:00 p.m. to 8:00 p.m. at Placentia Civic Center, featuring activities, demonstrations, and opportunities to engage with first responders, and provided vendor information at www.placentia.org/nno .
Councilmember Yamaguchi congratulated the Placentia Library’s Summer Reading program and praised it for encouraging literacy among children. He reported attending the Celtic Fest and commended organizers for a well- executed event. He announced the June 26, 2025, Ribbon Cutting Ceremony for McFadden Park’s renovated playground and thanked Supervisor Doug Chaffee for funding support. He reported Staff was researching compliance tools and neighboring city regulations to update the short-term rental policy.
Mayor Kirwin expressed appreciation for community feedback on short-term rentals and confirmed policy updates are in progress. He commented on the success of the Celtic Fest and acknowledged Councilmember Smith’s volunteer efforts during the event.
1. CONSENT CALENDAR (Items 1.a through 1.p):
Motion by Smith, seconded by Yamaguchi, and carried a 4-0-1 vote, to approve the Consent Calendar, as recommended, Wanke absent.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
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Approve
(Approved 4-0-1, as recommended, Wanke absent)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR JUNE 17, 2025 Check Register
Fiscal Impact: $ 621,491.08
Electronic Disbursement Register
Fiscal Impact: $ 809,569.78
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 4-0-1, as recommended, Wanke absent)
1.c AMENDMENT NO. 3 TO PROFESSIONAL SERVICES AGREEMENT WITH HDL COMPANIES FOR SALES TAX
AUDITING AND CONSULTING SERVICES
Fiscal Impact:
Expense: $6,540 Annual Fee Plus Additional Fees Contingent on Recovered Revenue Budgeted in FY2025-26 Proposed Budget (102020-6099)
Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 3 to the Professional Services Agreement with Hinderliter, de Llamas and Associates (HdL Companies) for Sales Tax Analysis and Auditing Services for a term ending June 30, 2026; and
2. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.d AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH CLIFTON LARSON ALLEN (CLA)
FOR FINANCIAL AUDITING SERVICES
Fiscal Impact:
FY 2025/26: $93,673 Annual Contract Amount (102020-6010) FY 2026/27: $96,778 Annual Contract Amount (102020-6010) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 1 to the Professional Services Agreement with CliftonLarsonAllen for financial auditing services extending the term to June 30, 2027, and increasing compensation by $210,000, for a total not to exceed amount of $425,000; and
2. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.e APPROVE AMENDMENT NO 1 TO SUPPORT SERVICES AGREEMENT WITH PLANETBIDS FOR
EPROCUREMENT SOFTWARE PLATFORM
Fiscal Impact:
FY2025/26: $28,028 (101523-6136)
FY2026/27: $28,869 (101523-6136)
Recommended Action: It is recommended that the City Council:
1. Approve the Amended Support Services Software Agreement with PlanetBids, Inc. for an extension of two (2) years; and
2. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.f RESOLUTION DECLARING CERTAIN RIGHT-OF-WAY PROPERTY NEAR 450 S. PLACENTIA AVENUE ON
INDUSTRIAL WAY AS EXEMPT SURPLUS LAND FOR PURPOSES OF THE SURPLUS LAND ACT Fiscal Impact:
The request to adopt a Resolution declaring that the Property is surplus land and is not necessary for the City’s use and directing the City Administrator to follow the procedures set forth in the Surplus Land Act,
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California Government Code Section 54220, et seq., as amended, for the sale of surplus land can be done within the existing operating budget. In the event that the City sells said Property, the process will be subject to its own Fiscal Impact at said time.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution No. R-2025-29, a Resolution of the City Council of the City of Placentia, California Finding that Sale of the Subject Property as Surplus is Exempt from Environmental Review Under the California Environmental Quality Act (“CEQA”) Pursuant to CEQA Guidelines Section 15312 and declaring property near 450 S. Placentia Avenue on Industrial Way as Exempt Surplus Land and directing the City Administrator to follow the procedures set forth in the Surplus Land Act, California Government Code Section 54220, et seq., as amended, for its disposition; finding that such declaration is exempt from environmental review under the California Environmental Quality Act; and
2. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.g APPOINTMENT OF A REPRESENTATIVE FROM THE PLACENTIA YORBA LINDA UNIFIED SCHOOL
DISTRICT TO THE CENTENNIAL STEERING COMMITTEE FOR THE CITY'S CENTENNIAL PLANNING Fiscal Impact:
There is no fiscal impact associated with the appointment to this Committee.
Recommended Action: It is recommended that the City Council:
Approve the appointment of Lorely Meza to serve on the Centennial Steering Committee in representation of the Placentia Yorba Linda Unified School District.
(Approved 4-0-1, as recommended, Wanke absent)
1.h REJECT ALL BIDS FOR OLD TOWN PLACENTIA FACADE IMPROVEMENT PROJECT AND AUTHORIZE
REBIDDING OF PROJECT
Fiscal Impact:
Budgeted: $321,069 FY 2024-25 CDBG Budget (302535-6401) Recommended Action: It is recommended that the City Council:
1. Reject all bids and authorize the return of the bid bonds; and
2. Authorize Staff to solicit new bids for the Old Town Placentia Facade Improvement Project; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.i PROFESSIONAL SERVICES AGREEMENT WITH JOHN L. HUNTER AND ASSOCIATES, INC. FOR NATIONAL
POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) CONSULTING SERVICES Fiscal Impact:
Expense: $200,000 Total Cost for Services Over 3 Years
Budgeted: $ 25,000 FY 2025-26 Operating Budget (103593-6099) $ 87,500 Estimated for FY 2026-27 Operating Budget (103593-6099) $ 87,500 Estimated for FY 2027-28 Operating Budget (103593-6099) Recommended Action: It is recommended that the City Council:
1. Approve a Professional Services Agreement with John L. Hunter and Associates, Inc., for a three-year contract not-to-exceed amount of $200,000 for NPDES Consulting Services with one (1) two-year term extension, based on consultant performance and at the discretion of the City; and
2. Authorize the City Administrator to extend term of agreement based on consultant performance and at the discretion of the City; and
3. Authorize the City Administrator to increase contract amendments up to 10%; and
4. Authorize City Administrator to extend the term of agreement based on Section 4.1 of the Agreement; and
5. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
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1.j RESOLUTION ADOPTING FISCAL YEAR 2025-26 PROJECT LIST FOR COMPLIANCE WITH SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
Fiscal Impact:
Projected Revenue: $1,414,458 FY 2025-26 Budget (SB 1/RMRA FUND) Recommended Action: It is recommended that the City Council:
1. Approve Resolution No. R-2025-32, a Resolution of the City Council of the City of Placentia, California, adopting the List of Projects for Fiscal Year 2025-26 funded by SB 1, The Road Repair and Accountability Act 2017; and
2. Authorize Staff to submit the project list and all necessary documentation to the California Transportation Commission to satisfy SB1 funding requirements; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.k AWARD OF CONTRACT TO ANAHEIM FULLERTON TOWING FOR OFFICIAL TOWING AND STORAGE OF
VEHICLES
Fiscal Impact:
Revenue: $67,500
Franchise Fee (Flat Fee of $75 Per Vehicle)
Recommended Action: It is recommended that the City Council:
1. Approve the Official Tow Service Agreement with Anaheim Fullerton Towing Company for the period covering July 1, 2025, to June 30, 2030, with the option for two (2) additional one-year extensions, to be exercised at the sole discretion of the City; and
2. Adopt Resolution R-2025-33, a Resolution of the City Council of the City of Placentia, California, Issuing Certificates of Public Convenience and Necessity Approving the Official Towing and Storage Service Agreement; and
3. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.l AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CALIFORNIA YELLOW CAB
FOR SENIOR TRANSPORTATION SERVICES AND FOR VENDOR NAME CHANGE TO ORANGE COUNTY YELLOW COOPERATIVE, INC. (OCYC)
Fiscal Impact:
Total Expense: $165,340.60
Leftover Funds FY 24-25: $ 61,502.48 FY 24-25 Leftover Funds General Fund: $ 33,068.12 20% Match Required by OCTA Grant Offsetting Revenue: $ 70,770.00 OCTA Measure M Funding Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 1 to the Professional Services Agreement with Orange County Yellow Cooperative, Inc for Senior Transportation Services for the first one (1) year extension from the date that the agreement is fully executed in a not-to-exceed amount of $165,340.60; and
2. Approve Amendment No. 1 with Orange County Yellow Cooperative, Inc (OCYC) due to name change of Cabco Yellow Inc., dba California Yellow Cab; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
1.m SECOND READING AND ADOPTION OF ORDINANCE O-2025-04, APPROVING THE DESIGNATION OF FIRE
HAZARD SEVERITY ZONES WITHIN THE CITY OF PLACENTIA
Fiscal Impact:
The current fee schedule is intended to recover the costs of providing enforcement of the regulatory functions and enforcement.
Recommended Action: It is recommended that the City Council:
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Waive full reading, by title only, and adopt Ordinance O-2025-04, An Ordinance of the City Council of the City of Placentia, California, Designating Fire Hazard Severity Zones. (Approved 4-0-1, as recommended, Wanke absent)
1.n ACCEPTANCE OF RESIGNATION FROM THE PLANNING COMMISSION Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Thomas Ingalls from the Planning Commission effective June 30, 2025; and,
2. Update the City’s master Commission/Committee vacancy list to include one vacancy on the Planning Commission and solicit applications or make an appointment of a previous applicant. (Approved 4-0-1, as recommended, Wanke absent)
1.o ACCEPTANCE OF ONE RESIGNATION FROM THE FINANCIAL AUDIT OVERSIGHT COMMITTEE Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Accept the resignation of Maryam Zeineddine from the Financial Audit Oversight Committee; and
2. Update the City’s master Commission/Committee vacancy list to include one vacancy on the Financial Audit Oversight Committee and solicit applications or make an appointment of a previous applicant.
(Approved 4-0-1, as recommended, Wanke absent)
1.p RESOLUTION APPOINTING AN INTERIM DIRECTOR OF FINANCE AND APPROVING THE RETIRED
ANNUITANT EMPLOYMENT AGREEMENT WITH THE CITY OF PLACENTIA Fiscal Impact:
The Director of Finance is a regularly allocated position within the City's budget. The costs associated with an Interim Director of Finance can be covered in the FY 2024-25 and FY 2025-26 budgets.
Recommended Action: It is recommended that the City Council:
1. Adopt Resolution R-2025-34, A Resolution of the City Council of the City of Placentia, California Appointing Pamela Arends-King as Interim Director of Finance Pursuant to Government Code Section 21221 (H) and Approving the Retired Annuitant Employment Agreement; and
2. Approve the Retired Annuitant Employment Agreement; and
3. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
2. PUBLIC HEARINGS (Items 2.a through 2.b):
2.a PUBLIC HEARING TO PROVIDE FOR THE ANNUAL LEVY OF ASSESSMENT FOR THE CITY OF PLACENTIA LANDSCAPE MAINTENANCE DISTRICT 92-1 FOR FISCAL YEAR 2025-26 Fiscal Impact:
For FY 2025-26, LMD No. 92-1 will have an estimated $440,867 in expenditures and projected assessment revenue of $457,992. There is no impact to the General Fund associated with these recommended actions.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing concerning the levy and collection of assessments within the Landscape Maintenance District 92-1; and
2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and
3. Close the Public Hearing; and
4. Adopt Resolution No. R-2025-30, a Resolution of the City Council of the City of Placentia, California, approving Engineer’s Report, confirming diagram and assessment, and ordering levy of continued assessments for Fiscal Year 2025-26 for Placentia Landscape Maintenance District No. 92-1. (Approved 4-0-1, as recommended and return with options to address the deficit, Wanke absent) Public Works Director Tanio gave a PowerPoint presentation on the item.
Public Hearing opened at 7:23 p.m.
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Public comments: None.
Public Hearing closed at 7:24 p.m.
A discussion ensued on the process for increasing assessments, which would require a Proposition 218 property owner vote, the district’s outdated revenue structure and its impact on maintenance and General Fund subsidies. Direction was given for Staff to return with options to address the deficit, including potential updates to the assessment structure.
Motion by Yamaguchi, seconded by Hummer, and carried a 4-0-1 vote, to approve Item 2.a, as recommended and return with options to address the deficit, Wanke absent.
2.b PUBLIC HEARING TO PROVIDE FOR THE ANNUAL LEVY OF ASSESSMENT FOR THE CITY OF PLACENTIA STREET LIGHTING DISTRICT 81-1 FOR FISCAL YEAR 2025-26
Fiscal Impact:
SLD No. 81-1 has estimated expenditures of $197,245 for FY 2025-26. The proposed assessment for FY 2025- 26 will generate approximately $136,245 in revenue leaving a negative balance of $61,000, which is backfilled by the City’s General Fund. SLD 81-1 has operated at a deficit for numerous years because of the limited ability to increase assessment rates to relieve the annual General Fund contribution to the District.
Recommended Action: It is recommended that the City Council:
1. Open the Public Hearing concerning the levy and collection of assessments within the Placentia Street Lighting District 81-1; and
2. Receive the Staff Report, consider all public testimony, ask questions of Staff; and
3. Close the Public Hearing; and
4. Adopt Resolution No. R-2025-31, a Resolution of City Council of the City of Placentia, California, approving Engineer’s Report, confirming diagram and assessment, and ordering levy of continued assessments for Fiscal Year 2025-26 for Placentia Street Lighting District No. 81-1. (Approved 4-0-1, as recommended, Wanke absent)
Public Works Director Tanio gave a PowerPoint presentation on the item.
Public Hearing opened at 7:30 p.m.
Public comments: None.
Public Hearing closed at 7:33 p.m.
Motion by Yamaguchi, seconded by Kirwin, and carried a 4-0-1 vote, to approve Item 2.b, as recommended, Wanke absent.
3. REGULAR AGENDA:
3.a ONE-YEAR PILOT PROGRAM TO EXTEND TIME LIMIT AT THE MAIN STREET PUBLIC PARKING LOT AND DESIGNATE A 15-MINUTE PARKING SPACE IN FRONT OF 109 W. SANTA FE AVENUE Fiscal Impact:
The fiscal impact is estimated to be approximately $1,000 which consists of Public Works Maintenance staff time to remove and replace the appropriate signage.
Recommended Action: It is recommended that the City Council:
1. Receive the staff report and consider City Council input; and
2. Approve a one-year pilot program extending the time limit of the Main Street Public Parking Lot from 4 hours to 8 hours; and
3. Approve a one-year pilot program designating one 15-minute parking space in front of 109 W. Santa Fe Avenue.
(Approved 4-0-1, as recommended, Wanke absent)
Public Works Director Tanio gave a PowerPoint presentation on the item.
A discussion ensued on how extendingthe Main Street parking lot limit to eight hours would reduce employee vehicle shuffling, ease nearby residential parking, and how the pilot program might be affected by future parking policy changes; Staff clarified the pilot program could be adjusted or end early at the Council's direction.
Motion by Yamaguchi, seconded by Kirwin, and carried a 4-0-1 vote, to approve Item 3.a, as recommended, Wanke absent.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Smith reported work on the short-term rental policy update was underway, requested follow-up on items discussed in closed session, and invited the public to support the City's Centennial Celebration through upcoming restaurant fundraisers, sponsorships, and donations for the 2026 Gala silent auction.
Councilmember Hummer requested continued progress on Old Town improvements.
Councilmember Yamaguchi requested scheduling a study session or taking action to fill vacancies on commissions and committees following recent resignations.
Mayor Kirwin requested public assistance in identifying long-term residents to participate in the City's Centennial video interviews.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:44 p.m., in memory of Brother Kory Levoy, a member of Yorba Linda Masonic Lodge 469 and friend of Mayor Pro Tem Chad Wanke, to a regular City Council meeting on Tuesday, July 1, 2025, at 5:00 p.m.
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