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93 CITY OF PLACENTIA AND PLACENTIA-YORBA LINDA
UNIFIED SCHOOL DISTRICT
SCHOOL RESOURCE OFFICER AGREEMENT
This agreement is made and entered into as of July 1, 2025, by and between The CITY OF PLACENTIA, a Charter City and municipal corporation, (“City”) and the PLACENTIA- YORBA LINDA UNIFIED SCHOOL DISTRICT, a political subdivision of the State of California, (“District”) (collectively the “Parties”).
A. Recitals.
(i) In recent years, the Parties have determined that there is a need to place a police officer in the local high schools in order to more effectively deal with police-related issues that are unique to school campuses. It is the intent of this Agreement that Placentia police officers will work on campus, handle crimes that occur on campus, and be utilized for crisis intervention, counseling and mentoring of students.
(ii) The Parties desire to establish an effective mechanism for the provision of such services on District high school sites.
(iii) All legal prerequisites to the making of this Agreement have occurred.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein it is agreed by and between City and District as follows:
B. Agreement.
1. City and District agree that District shall pay 79% and City shall pay the remaining 21% of the cost of two (2) full-time sworn police officers to be committed to full-time (school year) duties as a School Resource Officer (“SRO”) per Schedule “A”.
2. The SRO shall be an employee of City, and City shall be responsible, in all aspects for compensation, training, coordination and management of duties, discipline, and all other matters related to his/her employment; provided, however, that the individual employed by City as SRO shall be acceptable to District. The SRO shall comply with all District rules and regulations.
3. City and District agree that the duties of the SRO shall be as follows:
(a) Act as resource person for the schools, students, parents, teachers, school staff and others involved in the welfare and education of youth.
(b) Counsel students and parents.
94 (c) Assist the school authorities in determining the most appropriate courses of action in cases involving actual violations of law on campus or at-risk youth. (d) Cooperate with school authorities in finding resources that may assist in helping at- risk students.
(e) Inspect school facilities for reasonable security precautions, traffic patterns, and vandalism deterrents.
(f) Take reports of criminal offenses that occur on school property and submit them to the Police Department for follow-up. Develop a friendly, non-threatening relationship with students.
(g) Give presentations to students on administration of justice, youth, and the law; rights and responsibilities of students and parents; bicycle, and pedestrian safety, drug abuse, anti-gang messages, and other topics as mutually agreed.
(h) Meet with PTA groups, teacher groups, student body groups, and other interested groups as deemed necessary and appropriate.
(i) Assist in planning and supervising dances, sporting events, and other school activities.
Both parties agree the SRO shall not be responsible for the following:
(1) Discipline of students.
(2) Enforcement of school rules and regulations.
4. The District and City acknowledge and agree that for purposes of sharing pupil record information, the SRO shall be deemed a “school official” consistent with applicable federal and state law and regulations. Pursuant to 34 Code of Federal Regulations (§99.31(a)(1)(i)(B)), both parties agree that the SRO, as a school official:
(a) Performs a service or function, as noted in this Agreement, for which the District would otherwise use employees;
(b) Is under the direct control of the District with respect to the use and maintenance of education records;
(c) Is subject to the requirements in §99.33(a) that the personally identifiable information (PII) from education records may be used only for the purposes for which the disclosure was made, e.g., to promote school safety and the physical security of students, and governing the redisclosure of PII from education records; and (d) Meets the criteria specified in the District’s annual notification of FERPA rights for being a school official with a legitimate educational interest in the education records. 95 That criteria includes the above three points and limits access to pupil records to those pupil records that SRO needs to review in order to fulfill his or her professional responsibility.
In addition, both parties agree that SROs acting as school officials under this Agreement may only use personally identifiable information from pupil records for the purposes for which the disclosure was made, e.g., to promote school safety and the physical security of the students, in accordance with 34 CFR §§99.31(a)(1)(i)(B)(3) and 99.33(a)(2). In addition, SROs under this Agreement are subject to FERPA’s redisclosure requirements in 34 CFR §99.33(a), which means that a SRO who is acting as a “school official” under FERPA may not redisclose pupil record information from education records to others, including other employees of his or her police department who are not acting as school officials without consent, unless the disclosure fits within one of the exceptions to consent in FERPA such as a subpoena, court order, emergency determined by the District, or directory information if the parent/legal guardian has not opted out.
5. District agrees to reimburse City for the annual cost of the SRO in the amount of 79% of the total cost to cover the two (2) SRO positions serving District. The amount will be updated and provided by the City annually to District. Said may be reduced based upon the actual costs incurred by City and shall be subject to adjustment in subsequent years as mutually agreed upon between the parties. Such adjustment in subsequent years shall not exceed the increase in the consumer price index for Southern California area during the year immediately preceding the proposed adjustment.
6. District further agrees to make available office space for the SRO at District’s schools, including office materials and supplies. Payment to the City by the District pursuant to this Agreement shall be made based upon quarterly invoices for cost incurred, payable October1, January 1, April 1 and June 30 of each year in which the Agreement is in effect.
7. The City agrees to indemnify and hold District harmless from any and all liabilities, claims, and costs, including reasonable attorneys’ fees associated with any claims or demands related to the conduct of the SRO or services provided by him/her pursuant to this Agreement.
City shall, however, have no obligation to indemnify and hold District harmless for the negligent or intentional wrongful acts of District’s officials, employees, and agents.
8. District hereby agrees to indemnify and hold City harmless from any and all liabilities, claims, and costs, including reasonable attorneys’ fees associated with any claims or demands related to the conduct of the SRO or services provided by him/her pursuant to direction of District officials or staff DISTRICT shall, however, have no obligation to indemnify and hold City harmless for the negligent or intentional wrongful acts of City’s officials, employees, and agents.
96 9. This Agreement shall automatically renew annually for an additional period of one (1) year commencing July 1 of the next succeeding year, unless either Party elects to terminate or alter the Agreement as hereafter provided, up to a total of five (5) years. If either Party wishes to terminate this Agreement without cause or alter its renewal terms, the Party desiring the alteration or termination shall notify the other Party in writing sixty (60) days prior to the proposed alteration or termination date.
CITY OF PLACENTIA, PLACENTIA-YORBA LINDA
______________________________
Jennifer Lampman, City Administrator
ATTEST:
______________________________ _____________________________ Robert S. McKinnell City Clerk Allan Mucerino, Ed. D.
Acting Superintendent
Approved as to form:
_______________________________ ______________________________ City Attorney Date of Board Approval
Attachment: Schedule“A”
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