Agenda packet — Placentia City Council, July 15, 2025 (part 1 of 2)

Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Jennifer Lampman
City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
July 15, 2025
Council Chambers
401 E Chapman Ave.

Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org

KEVIN KIRWIN
Mayor
District 2
CHAD P. WANKE
Mayor Pro Tem
District 4

THOMAS HUMMER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
JEREMY B. YAMAGUCHI
Councilmember
District 3

Mission Statement
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.

Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.

1 PLACENTIA CITY COUNCIL

REGULAR MEETING AGENDA - CLOSED SESSION
July 15, 2025
5:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

CLOSED SESSION PROCEEDINGS:

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Jennifer Lampman, City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator

RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m.

Regular Meeting.
2 1.CONSENT CALENDAR (1.a. to 1.j):

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions

PLACENTIA CITY COUNCIL

REGULAR MEETING AGENDA
July 15, 2025
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Nancy Buck, Senior Community Services PRESENTATIONS:

Proclamation of July 2025 as Parks and Recreation Month Presenters: Mayor Kirwin and City Council
Recipient: Lydie Gutfeld, Director of Community Services Department CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL MEMBER COMMENTS:

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council:

Approve.
3 1.b Registers for July 15, 2025
Check Register
Fiscal Impact: $ 562,774.41
Electronic Disbursement Register
Fiscal Impact: $ 1,358,777.50

1.c Adopt Investment Resolution adopting the Annual Statement of Investment Policy for Fiscal Year 2025-26

1.d Approval of Final Tract Map No. 19300 for the Subdivision of an Approximate 4.954- Acre Site with 140 Residential Townhome Condominium Units Located on Four Parcels at 440 N. Jefferson Street.

1.e Approval of the Updated Sewer System Management Plan

1.f Second Reading and Adoption of Ordinance No. O-2025-05, amending development standards and regulatory requirements in Title 23 (“Zoning”) of the Placentia

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council take the following action:

1. Adopt Resolution No. R-2025-39, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2025-26.

Fiscal Impact:

Approximately $2,600,000 in Development Impact Fees.

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Final Tract Map No. 19300, subject to final review and approval by the County Surveyor; and

2. Accept the offers of easement dedication for emergency access, and accept the easement dedications for Public Roadway and Utility Improvements; and

3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Final Tract Map 19300; and

4. Authorize the City Clerk to sign Final Tract Map No. 19300.

Fiscal Impact:

None.

Recommended Action : It is recommended that the City Council take the following actions:

1. Approve the City's Sewer System Management Plan update as required by the State Water Resources Control Board; and

2. Direct Staff to submit the Sewer System Management Plan to the State Water Resources Control Board.
4 Municipal Code relating to Accessory Dwelling Units and Junior Accessory Dwelling Units to be in compliance with State law (Zoning Code Amendment No. ZCA 2025- 01)

1.g Second Reading and Adoption of Ordinance No. O-2025-06, amending development standards and regulatory requirements in Title 22 (“Subdivisions”) and Title 23 (“Zoning”) of the Placentia Municipal Code relating to Two-Unit housing developments and Urban Lot Splits, in accordance with State Law (Zoning Code Amendment No. ZCA 2025-02)

1.h Amendment No. 3 to Expand the Scope of Work and Budget for the Maintenance Services Agreement with Team One Management Inc. for Park Restroom Janitorial Services

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance No. O-2025-05, An Ordinance of the City Council of the City of Placentia, California, amending Chapter 23.73 of the Placentia Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in Accordance with State Law.

Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance No. O-2025-06, An Ordinance of the City Council of the City of Placentia, California, amending C h a p t e r 22.80 (Urban Lot Splits), Chapter 23.13 (Two-Unit Housing) and Chapter 23.81 (General Regulations and Exceptions) of the Placentia Municipal Code in accordance with State law.

Fiscal Impact:

Community Services Budget: $87,297
Community Services Contingency: $8,729.70
Community Services Total Budget:$96,026.70
Public Works Budget: $37,760
Public Works Contingency: $3,776
Public Works Total Budget:$41,536
Not-to-Exceed Amount: $137,562.70

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Amendment No. 3 to the Maintenance Services Agreement with Team One Management Inc. for Park Restroom Janitorial Services with an extended scope of work and additional budget for year 2 of the original Amendment No. 2 term contract for a not-to-exceed amount of $137,562.70 per year; and

2. Authorize the City Administrator to approve contract change orders up to the 5 1.i Approval of the License Agreement with Higher Ground Youth and Family Services for Teen Programming and Counseling and Therapy Services for Individual, Family and Group Sessions at the Teen Center in Kraemer Park

1.j Approval of Memorandum of Understanding with the Placentia Community Foundation to provide non-profit status for tax-deductible donations for the Centennial Celebration Year.

2.PUBLIC HEARING:

2.a Public Hearing on Annual Solid Waste Handling Services Rates Adjustment and Related Resolutions for Fiscal Year 2025-26
10% cumulative contract not-to-exceed of $12,505.70; and

3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $0
Revenue: $1 FY25-26

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve a one (1) year License Agreement with Higher Ground Youth and Family Services for teen programming, counseling and therapy services from the date that the agreement is fully executed with a $1 per year payment due September 1, 2025.

2. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

There are no financials for this Memorandum of Understanding with the Placentia Community Foundation.

Recommended Action: It is recommended that the City Council take the following action:

1. Approve the Memorandum of Understanding between the City of Placentia and the Placentia Community Foundation and authorize the City Administrator and/or her designee to execute the agreement, in a form approved by the City Attorney.

Fiscal Impact:

Increased revenue of $30,224.57

Recommended Action: It is recommended that the City Councill take the following actions:

1. Open the public hearing concerning the solid waste handling services, rate adjustment and related resolutions for Fiscal Year 2025-26; and

2. Receive the staff report, consider all public testimony, ask questions of staff; and

3. Close the public hearing and direct the City Clerk to tabulate the written 6 3.REGULAR AGENDA:

3.a 2025 Sewer Cost Recovery Fee Rate Study and Resolution Setting the Public Hearing

3.b Event Fee Waiver Request Pertaining to the operation of the Placentia Community Chorus and their rehearsals at the Backs Community Center for Fiscal Year 25-26. protests and report the results of the tabulation to the City Council; and

4. Adopt Resolution No. R-2025-37, approving the amended fee schedule for solid waste handling services for Fiscal Year 2025-26; and

5. Adopt Resolution No. R-2025-38, authorizing and determining residential solid waste handling service charges and directing placement thereof on the Orange County property tax rolls for Fiscal Year 2025-26; and

6. Approve Amendment No. 16 to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and

7. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $5,000 Mailing Expense
Budgeted: $5,000 FY 2025-26 Operating Budget Sewer Maintenance Fund

There is no immediate fiscal impact associated with this Study Session. Based upon City Council policy direction, Staff will finalize any proposed sewer rate cost recovery adjustments and return to the City Council at a later date to initiate the public hearing and the Proposition 218 process.

Recommended Action:

It is recommended that the City Council take the following actions:

1. Receive and file the Staff report and presentation; and

2. Ask any questions of Staff; and

3. Adopt Resolution No. R-2025-40, a Resolution of the City Council of the City of Placentia, California, declaring its intention to adopt increased sanitary sewer system service fees, setting a public hearing for October 7, 2025, and directing Staff to provide notice pursuant to Proposition 218; and

4. Adopt Resolution No. R-2025-41, a Resolution of the City Council of the City of Placentia, California, adopting procedures for establishing and increasing property related fees and charges under Proposition 218.

Fiscal Impact:

Facility Use Fees: $ 6,233
Damage Deposit: $ 180
Staff Cost revenue: $ (1,600)
Total Fiscal Impact: $ 6,413

Though this shows as a fiscal impact of $6,413.00, the recommended reservation dates and times are not high use and not likely to be requested for rental by the public. The expenditure for Staff is fully reimbursed.
7 Recommended Action: It is recommended that the City Council take the following actions:

1. Approve a facility rental/use agreement with the Placentia Community Chorus to host their rehearsals at the Backs Community Center located within Kraemer Memorial Park; and

2. Approve Staff recommendation to waive facility use/rental, damage deposit, and fees for the use of Backs Community Center and not Staff costs or the associated with the operation of the rental; and

3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

CITY COUNCIL MEMBERS REQUESTS:

Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, September 2, 2025 at 5:00 p.m.

CERTIFICATION OF POSTING
I, Nancy Albitre-Seely, Interim Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the July 15, 2025, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on July 10, 2025.

______________________________________________________
Nancy Albitre-Seely, Interim Deputy City Clerk
8 PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Nancy Albitre-Seely
From: City Attorney's Office
Subject:

Pursuant to Government Code Section 54957.6

Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator

9 PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:

Proclamation of July 2025 as Parks and Recreation Month Presenters: Mayor Kirwin and City Council
Recipient: Lydie Gutfeld, Director of Community Services Department 10 Agenda Item No: 1.a

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:

Consideration to Waive Reading in Full of all Ordinances and Resolutions Financial Impact:

Fiscal Impact:

None.

Recommendation:

Recommended Action: It is recommended that the City Council:

Approve.
11 Agenda Item No: 1.b

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Gabriela Calin
From: Finance
Subject:

Registers for July 15, 2025
Check Register
Fiscal Impact: $ 562,774.41
Electronic Disbursement Register
Fiscal Impact: $ 1,358,777.50
Attachments
07-15-2025 Check Register -.pdf
07-15-2025 ACH Check Register -.pdf
12 City of PlacentiaCheck RegisterFor 07/15/2025NameMemo Amount Chck Number DateV001009 ENTENMANN-ROVIN CO195.72 135010 6/19/2025V001396 ORANGE COUNTY EMPLOYEES ASSN562.50 135012 6/17/2025V001067 FRANCHISE TAX BOARD7.73 135013 6/18/2025V000688 ALL CITY MANAGEMENT SERVICES INC. Traffic5,005.80 135014 6/18/2025V000943 DATA TICKET INC. Technology Fee2,340.98 135015 6/18/2025V000944 DAVID TAUSSIG AND ASSOCIATES INC DIF Update and Creation of Suc793.10 135016 6/18/2025V001219 KEYSER MARSTON ASSOCIATES INC Economic Development3,835.00 135017 6/18/2025V001262 LN CURTIS & SONS Police Field Services1,720.47 135018 6/18/2025V001339 MUNITEMPS Records6,519.00 135019 6/18/2025V001434 PCEA C/O NORTH ORANGE CO48.60 135020 6/18/2025V001678 THINKSUPPLIES.COM1,745.80 135021 6/18/2025V001788 SAN DIEGO POLICE EQUIP. Police Field Services4,499.70 135022 6/18/2025V001798 BRIGHTVIEW LANDSCAPE SERVICES INC Park Maintenance31,824.51 135023 6/18/2025V001794 COUNTY OF ORANGE Police Administration1,570.00 135024 6/18/2025V001818 CHARLES ABBOTT ASSOCIATES INC Environmental Services5,715.00 135025 6/18/2025V001801 KOSMONT TRANSACTIONS SERVICES INC Finance Administration2,602.86 135026 6/18/2025V000636 SOUTHERN CALIFORNIA EDISON63,510.27 135027 6/18/2025V000640 US BANK3,156.46 135028 6/18/2025V001136 HINDERLITER DE LLAMAS & ASSOC351.44 135029 6/18/2025V001663 THE BEE MAN837.00 135030 6/18/2025V001606 SOUTHERN CALIFORNIA NEWS GROUP3,420.63 135031 6/19/2025V001706 TRILLIUM CNG (1720)141.86 135033 6/23/2025V001120 HALO CONFIDENTIAL INVESTIGATIONS LLC Police Administration4,861.00 135034 6/23/2025V001558 SC FUELS Maint Svcs Fleet Operations11,666.33 135036 6/23/2025V001825 COOK'S DIRECT INC Maint Svcs Facilities Maint10,581.13 135037 6/23/2025V001414 PACIFIC COMPLIANCE SERVICES1,280.00 135038 6/23/2025V000950 DELL MARKETING L.P. Council Chambers / Media Room4,976.75 135039 6/23/2025V001794 COUNTY OF ORANGE Police Support Services1,104.51 135040 6/23/2025V001262 LN CURTIS & SONS Police Field Services2,512.64 135041 6/23/2025V000751 B & M LAWN & GARDEN CENTER60.32 135042 6/23/2025V001262 LN CURTIS & SONS Police Field Services5,212.81 135043 6/23/2025V000835 CALMAT CO. Maint Svcs Street Maint3,818.55 135044 6/23/2025V001424 PARKHOUSE TIRE INC Maint Svcs Fleet Operations2,292.22 135045 6/23/2025V001433 PBK-WLC ARCHITECTS Public Safety Building1,785.70 135046 6/23/2025V001466 POWER PLUS Public Safety Building470.00 135047 6/23/2025V000638 T-MOBILE210.00 135048 6/24/2025V000967 DISTINGUISHED PEST CONTROL Maint Svcs Facilities Maint2,180.00 135049 6/24/2025V001591 SMARTCOVER SYSTEMS Envrn Svcs Swr Maint Fnd-Swrs6,336.74 135050 6/24/2025V001466 POWER PLUS Public Safety Building470.00 135051 6/24/2025V001161 IMPERIAL SPRINKLER SUPPLY Irrigation Supplies73.29 135052 6/24/2025V001829 KASA CONSTRUCTION INC. Los Vaqueros Landscape Proj128,888.00 135053 6/25/2025V001675 THE SAUCE CREATIVE SERVICES274.51 135054 6/25/2025V001659 TECHNICOLOR PRINTING SUMMER CAMP T-SHIRTS553.54 135055 6/25/2025V001406 ORANGE COUNTY TREASURER TAX COLLECTOR Apr - Jun Animal Control15,241.50 135056 6/25/2025V001451 PLACENTIA COMMUNITY FOUNDATION1,775.25 135057 6/25/2025V001567 SECO ELECTRIC & LIGHTING INC Backs Bldg - lighting replacement13,091.45 135058 6/25/2025V001164 INFRASTRUCTURE ENGINEERS TOD/Crowther Sewer Line Projec2,178.00 135059 6/25/2025V002000 INTERNATIONAL CODE COUNCIL INC128.32 135138 6/23/2025V000808 CALBO255.00 135139 6/23/2025V001462 PLACEWORKS SP5 Update3,435.00 135140 6/25/2025113

City of PlacentiaCheck RegisterFor 07/15/2025V001127 HEALTHPOINTE MEDICAL GROUP INC Pre-Employment Physical Exam: Alberto Rivas, Nathan Flores1,684.00 135141 6/25/2025V001462 PLACEWORKS May - Chapman Corridor21,048.43 135142 6/30/2025V000616 AT&T Acct# 287248890794255.05 135143 6/30/2025V000203 GONZALEZ SANDRA Planning700.00 135144 6/30/2025V002002 JIM MURRAY ROOFING INC Roofing Bond Refund 30-25-0601,000.00 135145 6/30/2025V001593 SO CAL GAS May to June Gas Charges1,248.21 135146 6/30/2025V001678 THINKSUPPLIES.COM Office Supplies324.68 135147 6/30/2025V001779 YORBA LINDA WATER DISTRICT Water Charges May to June1,371.34 135148 6/30/2025V001791 EWING CSC - Park Maintenance5,775.21 135149 6/30/2025V001878 BEST 5TH AVE INC June PD Dry Cleaning Services665.87 135150 6/30/2025V000872 CITY OF ANAHEIM Shared Traffic Signal Costs 5/15 - 6/1677.75 135151 6/30/2025V001301 MCFADDEN-DALE HARDWARE CO. Fleet Supplies33.40 135152 6/30/2025V000903 COMMERCIAL AQUATIC SERVICES May - Gomez Pool Svs2,600.00 135153 6/30/2025V000833 CALIFORNIA YELLOW CAB Community Services SMP Program - Senior Transportation Services - M7,745.05 135154 6/30/2025V000902 COMLOCK233.52 135155 6/30/2025V001392 ORANGE CENTRAL KOREAN SEVENTH DAY ADVENTIST CHURCHSupplies for Spring arts and crafts supplies at Senior Center1,081.99 135156 6/30/2025V000638 T-MOBILE 4/30-5/20 PD Phone Charges761.16 135157 6/30/2025V000326 MARTIN ARMANDO Animal Removal Services - June600.00 135158 6/30/2025V000751 B & M LAWN & GARDEN CENTER Broom93.72 135159 6/30/2025V000752 BADGE FRAME INC PD Org Chart Names131.00 135160 6/30/2025V000926 CRAFCO INC. Street Repair Materials1,575.84 135161 6/30/2025V000939 CURTIS TOOLS FOR HEROES Uniforms734.55 135162 6/30/2025V000962 DFS FLOORING INC Carpet Cleaning - June744.00 135163 6/30/2025V001796 JOHN L HUNTER & ASSOCIATES NPDES Services - April2,741.25 135164 6/30/2025V001796 JOHN L HUNTER & ASSOCIATES NPDES Services - February2,311.25 135165 6/30/2025V001289 MARIPOSA LANDSCAPES INC May Services19,460.87 135166 6/30/2025V001289 MARIPOSA LANDSCAPES INC Irrigation Repairs4,680.00 135167 6/30/2025V001289 MARIPOSA LANDSCAPES INC June Services19,460.87 135168 6/30/2025V001301 MCFADDEN-DALE HARDWARE CO. Streets Supplies89.22 135169 6/30/2025V000751 B & M LAWN & GARDEN CENTER Streets Equipment1,120.57 135170 6/30/2025V001086 GLASBY MAINT. SUPPLY CO.2,390.42 135171 6/30/2025V001301 MCFADDEN-DALE HARDWARE CO. Street Materials58.40 135172 6/30/2025V001796 JOHN L HUNTER & ASSOCIATES NPDES Services - March2,737.50 135173 6/30/2025V001757 WEST COAST ARBORISTS INC Medians and Parkways390.00 135174 6/30/2025V001697 TRAFFIC MANAGEMENT Paint for Streets489.51 135175 6/30/2025V001424 PARKHOUSE TIRE INC Tires566.06 135176 6/30/2025V001532 ROADLINE PRODUCTS Paint Supplies4,181.79 135177 6/30/2025V001663 THE BEE MAN Bee removal - 101 San Jose Lane295.00 135178 6/30/2025V001591 SMARTCOVER SYSTEMS Sewer Maintenance260.00 135179 6/30/2025V001346 NAPA AUTO PARTS Vehicle Repair parts46.86 135180 6/30/2025V000311 LUKE BRADY Apr-May DJ Service400.00 135181 7/1/2025V000616 AT&T May 2025 AT&T charges10,220.81 135182 7/1/2025V001658 TEAM ONE MANAGEMENT Additional Restroom Cleaning for Champions and Kraemer Park1,590.00 135183 7/1/2025V000967 DISTINGUISHED PEST CONTROL Quarterly Pest Service1,710.00 135184 7/1/2025V001779 YORBA LINDA WATER DISTRICT FY 24-25: June Sewer Charges1,230.96 135185 7/1/2025V001094 GOLDEN STATE WATER COMPANY May 2025 Golden State Water Charges23,163.76 135186 7/1/2025V001675 THE SAUCE CREATIVE SERVICES Summer Quarterly - City of Placentia9,066.53 135187 7/1/2025V001567 SECO ELECTRIC & LIGHTING INC City Hall Interior Lights139.44 135188 7/1/2025V001675 THE SAUCE CREATIVE SERVICES Printing/Binding - Concerts and Movies in the Park3,200.44 135189 7/1/2025V000638 T-MOBILE Acct 9906436112,407.34 135190 7/1/2025V001067 FRANCHISE TAX BOARD PR#2501013 FTB7.73 135191 7/1/2025214

City of PlacentiaCheck RegisterFor 07/15/2025V001803 AGA ENGINEERS INC Traffic Engineering Services May 20259,030.00 135192 7/1/2025V001740 VERIZON WIRELESS Acct 572549101-0000356.22 135193 7/1/2025V001720 UC REGENTS 6/19 Non-Acute Medical Exam 25-02056850.00 135194 7/1/2025V001567 SECO ELECTRIC & LIGHTING INC Field Lamp Replacement Tuffree Middle School759.28 135195 7/1/2025V000861 CHARTER COMMUNICATIONS Acct 1899522013,385.47 135196 7/1/2025V002004 ONDRIA GARZA Damage Deposit Refund - Permit R4132166.00 135197 7/2/2025V001434 PCEA C/O NORTH ORANGE CO PR#2501013 PCEA UNION DUES47.52 135198 7/2/2025V001396 ORANGE COUNTY EMPLOYEES ASSN PR#2501013 OCEA UNION DUES550.00 135199 7/2/2025V001486 PRUDENTIAL OVERALL SUPPLY June 4, 2025 Uniform Cleaning626.40 135200 7/2/2025V001341 MUSCO SPORTS LIGHTING Musco Control Fees for Melrose Elementary & Valadez MS1,995.75 135201 7/2/2025V001798 BRIGHTVIEW LANDSCAPE SERVICES INC Enhancement Labor1,500.00 135202 7/2/2025V001161 IMPERIAL SPRINKLER SUPPLY Irrigation Supplies420.68 135203 7/2/2025V001086 GLASBY MAINT. SUPPLY CO. Graffiti Removal40.41 135204 7/2/2025V000711 AMTECH ELEVATOR SERVICES Elevator Maintenance May 20254,512.00 135205 7/2/2025V000967 DISTINGUISHED PEST CONTROL Quarterly Pest Service1,710.00 135206 7/2/2025V001140 HI-WAY SAFETY RENTALS INC Street Supplies962.74 135207 7/2/2025V001732 US BANK PARS #6746022400 PR#2501013 PARS EE & ER5,043.60 135208 7/2/2025V000142 ECHAVES MIKE Roofing Bond Refund 30-25-045100.00 6/30/2025Total checks:562,774.41 315

City of PlacentiaACH Check RegisterFor 07/15/2025VendorDate Memo AmountEFT StatusV001325 MISSION SQUARE 6/18/20252,494.38ACH Paid OnlineV001453 PLACENTIA FIREFIGHTERS ASSOCIATION 6/18/20251,050.00EFT PaymentV001457 PLACENTIA POLICE MANAGEMENT 6/18/20251,288.88EFT PaymentV001458 PLACENTIA POLICE OFFICERS ASSOCIATION6/18/20253,257.65EFT PaymentV001752 WASHINGTON STATE DEPARTMENT OF 6/18/2025823.09ACH Paid OnlineV000831 CALIFORNIA STATE DISBURSEMENT UNIT 6/18/20251,812.44ACH Paid OnlineV001007 EMPLOYMENT DEVELOPMENT DEPT 6/18/202554,143.75ACH Paid OnlineV001173 INTERNAL REVENUE SERVICE 6/18/2025172,071.85ACH Paid OnlineV001784 VECTORUSA 6/18/2025 Central Sq PO# P13879 Technology Package248,421.96EFT PaymentV001325 MISSION SQUARE 6/18/202511,590.87ACH Paid OnlineV001164 INFRASTRUCTURE ENGINEERS 6/25/2025 TOD/Crowther Sewer Line Projec6,930.00EFT PaymentE000008 ANDREW DEAN 6/30/2025 July 2025 Retiree Health Reimbursement1,814.00EFT PaymentE000004 ALBERT BERMUDEZ 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000013 ARLENE M COOK 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000014 ARTHUR BURGNER 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000019 CAROLYN DAVIS 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000020 CHARLES A BABCOCK 6/30/2025 July 2025 Retiree Health Reimbursement349.00EFT PaymentE000033 DONALD BUNNELL 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000039 GEOFFREY COBBETT 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000049 JAMIE DELOS SANTOS 6/30/2025 July 2025 Retiree Health Reimbursement250.31EFT PaymentE000051 JAY SCOTT AUDISS 6/30/2025 July 2025 Retiree Health Reimbursement2,369.95EFT PaymentE000058 JOHN P CHANDLER 6/30/2025 July 2025 Retiree Health Reimbursement1,406.65EFT PaymentE000059 JOHN T ARMSTRONG 6/30/2025 July 2025 Retiree Health Reimbursement1,136.00EFT PaymentE000080 MARLA ANDERSON 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000085 MICHAEL BUSSE 6/30/2025 July 2025 Retiree Health Reimbursement763.50EFT PaymentE000093 PRESTON DAVID 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000097 ROBERT D'AMATO 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000098 ROBERTA JO DICKSON 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000101 SHARLENE BEALS 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000137 DOWNEY CAROL 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000143 ECKENRODE NORMAN 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000150 ESCOBOSA LILLIAN 6/30/2025 July 2025 Retiree Health Reimbursement426.70EFT PaymentE000152 ESPINOZA ROSALINDA 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000171 FRICKE JUERGEN 6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000172 FULLER GLENN H 6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000184 GARNER JO ANN 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000185 GARNER KITTY 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentE000213 GRIMM DENNIS L 6/30/2025 July 2025 Retiree Health Reimbursement349.00EFT PaymentE000239 HOLTSCLAW KATHERINE 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000249 IRVINE SUZETTE 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT Payment116

City of PlacentiaACH Check RegisterFor 07/15/2025E000254 JENKINS ROBERT 6/30/2025 July 2025 Retiree Health Reimbursement1,011.40EFT PaymentE000346 MILANO JAMES 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000348 MILLER RICHARD 6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000372 NAJERA JOSEPH D. 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000389 OLEA ARLENE J 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000399 PALMER GEORGE 6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000403 PASCARELLA RICHARD 6/30/2025 July 2025 Retiree Health Reimbursement2,201.80EFT PaymentE000404 PASCUA RAYNALD 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentE000405 PASPALL MIHAJLO 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000413 PEREZ ROBERT 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000420 PICHON WALTER 6/30/2025 July 2025 Retiree Health Reimbursement426.70EFT PaymentE000255 JOHNSON SHARON 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000256 JONES ROBERT 6/30/2025 July 2025 Retiree Health Reimbursement284.25EFT PaymentE000258 JUAREZ JANET 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000259 JUDD TERRELL 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000272 KIRKLAND RICHARD L 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000299 LITTLE DIANE M 6/30/2025 July 2025 Retiree Health Reimbursement426.70EFT PaymentE000301 LOOMIS CORINNE 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000310 LOWREY B J 6/30/2025 July 2025 Retiree Health Reimbursement349.00EFT PaymentE000320 MAERTZWEILER MICHAEL L 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000349 MILLSAP SCOTT 6/30/2025 July 2025 Retiree Health Reimbursement1,814.00EFT PaymentE000173 GALLANT KAREN 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000445 REDIFER KIM R 6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000447 RENDEN BRIAN 6/30/2025 July 2025 Retiree Health Reimbursement726.50EFT PaymentE000449 REYES ROGER T 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000456 RIVERA AIDA 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000528 SPRAGUE GARY A6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000452 REYNOLDS MATTHEW 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000453 RICE RUSSELL J 6/30/2025 July 2025 Retiree Health Reimbursement1,384.00EFT PaymentE000459 ROBB SANDRA 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000480 ROSE RICHARD D 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentE000485 RUIZ ARNULFO 6/30/2025 July 2025 Retiree Health Reimbursement1,286.00EFT PaymentE000492 SALE LEE R 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000505 SCHLIEDER BEVERLY 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentE000525 SMITH WARD 6/30/2025 July 2025 Retiree Health Reimbursement323.65EFT PaymentE000527 SOTO PHILIP J 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000538 TAYLOR LINDA 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT PaymentE000565 VALENTINE THOMAS 6/30/2025 July 2025 Retiree Health Reimbursement1,975.70EFT PaymentE000597 WORDEN LARRY M 6/30/2025 July 2025 Retiree Health Reimbursement577.00EFT PaymentE000601 YAMAGUCHI BRIAN 6/30/2025 July 2025 Retiree Health Reimbursement908.85EFT PaymentE000614 ZINN JOHN 6/30/2025 July 2025 Retiree Health Reimbursement564.00EFT Payment217

City of PlacentiaACH Check RegisterFor 07/15/2025E000096 ROBERT CHANG 6/30/2025 July 2025 Retiree Health Reimbursement866.44EFT PaymentE000458 ROACH MICHAEL 6/30/2025 July 2025 Retiree Health Reimbursement908.85EFT PaymentE000423 PINEDA MATEO 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000431 POINT ERIC 6/30/2025 July 2025 Retiree Health Reimbursement2,369.95EFT PaymentE000496 SANCHEZ LAURA 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000590 WIEST STEPHEN 6/30/2025 July 2025 Retiree Health Reimbursement526.78EFT PaymentE000529 STEPHEN JEFFREY 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentE000426 PISCHEL STEPHEN 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentE000537 TAYLOR DAVID M 6/30/2025 July 2025 Retiree Health Reimbursement577.00EFT PaymentE000542 THOMANN DARYLL L 6/30/2025 July 2025 Retiree Health Reimbursement1,011.40EFT PaymentE000558 TRIFOS WILLIAM 6/30/2025 July 2025 Retiree Health Reimbursement965.00EFT PaymentE000577 VERSTYNEN WILLIAM 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000584 WAHL KATHLEEN A 6/30/2025 July 2025 Retiree Health Reimbursement184.39EFT PaymentE000126 Aldwir Mamoun 6/30/2025 July 2025 Retiree Health Reimbursement869.44EFT PaymentTotalTOTAL EFT 562,649.31ACH Payroll Direct Deposit for 06/27/2025 796,128.19Electronic Disbursement Total: 1,358,777.50318

Agenda Item No: 1.c

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Pamela Arends-King
From: Finance
Subject:

Adopt Investment Resolution adopting the Annual Statement of Investment Policy for Fiscal Year 2025-26
Financial Impact:

Fiscal Impact:

None.

Summary:

In accordance with California Government Code ("CGC") Section 53646(a)(2), submitted for City Council review and approval is the annual Statement of Investment Policy for Fiscal Year 2025-26. The proposed investment policy states the goals of the City's investment activities, the types of investments in which the City is allowed to invest its funds and the reporting requirements.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Adopt Resolution No. R-2025-39, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2025-26.

Strategic Plan Statement:

T h i s item is consistent with the City Council approved 5-Year Strategic Goal #1 to ensure long term fiscal sustainability under Objective #1.5, which is to continue seeking ways to diversify the City's revenue sources to prevent over-reliance on any one source.

Discussion:

An investment policy describes the parameters for investing government funds and identifies the investment objectives, preferences or tolerance for risk, constraints on the investment portfolio, and how the investment program will be managed and monitored. The document itself serves as a communication tool for the Staff, elected officials, the public, rating agencies, bondholders, and any other stakeholders on investment guidelines and priorities. An investment policy enhances the quality of decision making and demonstrates a commitment to the fiduciary care of public funds, making it the most important element in a public funds investment program.

19 The City of Placentia's Investment Policy is reviewed and updated annually and includes statements on the following:

Scope and investment objectives : The scope of the policy covers all funds of the City, with the policy's objectives being (in order) Safety, Liquidity and Yield.

Safety- Safety of principal is the foremost objective of the investment program.

Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio.

Liquidity- The City's investment portfolio will remain sufficiently liquid to enable the City of Placentia to meet all operating requirements which might be reasonably anticipated.

Yield-The City's investment portfolio shall have the objective of attaining a comparative performance measurement or an acceptable rate of return throughout budgetary and economic cycles. These measurements should be commensurate with the City's investment risk constraints identified in this Investment Policy and the cash flow characteristics of the portfolio.

Roles, responsibilities. and standards of care : The City Treasurer shall be responsible for investment of City Funds and comply with the "prudent investor" standard which states, "When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including but not limited to, the general economic conditions and the anticipated needs of the agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity of the agency."

Suitable and authorized investments : Investment of City funds is governed by the California Government Code Sections 53600 et seq. Only those investments authorized in the policy shall be allowable. Examples of authorized investments include United States treasury bills, bonds or notes, Local Agency Investment Fund (LAIF), Negotiable Certificates of Deposit and United States Government obligations.

Diversification: The City shall diversify the investments within the portfolio to avoid incurring unreasonable risks inherent in over-investing in specific instruments, individual financial institutions, or maturities. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type, excluding U.S. Treasuries, federal agencies, and pooled investments such as LAIF, money market funds, or local government investment pools.

Safekeeping, custody, and internal controls : All security transactions shall be conducted on a delivery-versus-payment (DVP) basis. Securities will be held by a third-party custodian designated by the City Treasurer and evidenced by safekeeping receipts.

Appropriate internal controls will be established and reviewed annually by external auditors that will review and perform procedure testing on the City's cash and investments that have a material impact on the financial statements.

Authorized financial institutions, depositories, and broker/dealers : The City Treasurer will maintain a list of approved financial institutions authorized to provide investment services to the public agency in the State of California. These may include "primary" dealers or regional dealers that qualify under Securities & Exchange Commission Rule 20 15C3-1 (uniform net capital rule).

Risk and performance standards : The recommended performance benchmark is the Two Year Constant Treasury Maturity Rate which is consistent with the weighted average maturity of the portfolio.

Reporting and disclosure standards : The City Treasurer will prepare and submit quarterly reports to the City Council stating compliance of the portfolio with the investment policy and affirming the City's ability to meet its expenditure requirements for the next six months.

The Investment Policy was significantly updated in FY 2022-23 to incorporate best practices recommended by the Government Finance Officers Association (GFOA) and align with their sample investment policy. The FY 2025-26 policy maintains these best practices while continuing to prioritize safety, liquidity and yield.

Fiscal Impact Summary:

Fiscal Impact:

None.

Attachments
Resolution No. R-2025-39.docx

2. Placentia FY 25-26 Investment Policy.docx
21 Resolution R-2025-39

Page 1 of 2 ends

RESOLUTION NO. R-2025-39

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, CALIFORNIA, ADOPTING THE

ANNUAL STATEMENT OF INVESTMENT POLICY FOR
THE FISCAL YEAR 2025-26

A. Recitals

(i) California Government Code §53646 provides that the Treasurer or Finance Director of the City of Placentia may annually provide a Statement of Investment Policy to the City Council and the Financial Audit Oversight Committee.

(ii) The Finance Director and the City Treasurer of the City of Placentia have prepared for approval the attached Statement of Investment Policy for Fiscal Year 2025-26.

(iii) All legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution

NOW, THEREFORE, the City Council of the City of Placentia hereby finds, determines and resolves as follows:

1. The attached Statement of Investment Policy for the City of Placentia hereby is adopted for the Fiscal Year 2025-26, in compliance with California Government Code §53646.

2. The Finance Director shall provide the Annual Statement of Investment Policy to each member of the Financial Audit Oversight Committee.

PASSED, APPROVED AND ADOPTED on the 15th day of July 2025.

___________________________
Kevin Kirwin, Mayor

ATTEST:

___________________________
Robert S. McKinnell, City Clerk

22 Resolution R-2025-39

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STATE OF CALIFORNIA

COUNTY OF ORANGE

I, Robert S. McKinnell, City Clerk of the City of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 15th day of July 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

______________________________
Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

________________________________
Christian L. Bettenhausen, City Attorney

23 2025-2026

City of Placentia

STATEMENT OF

INVESTMENT POLICY

Adopted by the City Council on July 15, 2025

24 CITY OF PLACENTIA

INVESTMENT POLICY

CONTENTS

I. INTRODUCTION ..................................................................................................... 1 II. SCOPE .................................................................................................................. 1 III. PRUDENCE ............................................................................................................ 1 IV. OBJECTIVES .......................................................................................................... 2 V. DELEGATION OF AUTHORITY .................................................................................. 3 VI. ETHICS AND CONFLICTS OF INTEREST ....................................................................... 3 VII. INTERNAL CONTROLS ............................................................................................ 4 VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS ........... 4 IX. AUTHORIZED INVESTMENTS .................................................................................... 5 X. PROHIBITED INVESTMENT VEHICLES AND PRACTICES ................................................. 9 XI. INVESTMENT POOLS/MUTUAL FUNDS ...................................................................... 9 XII. COLLATERALIZATION ............................................................................................ 9 XIII. DELIVERY, SAFEKEEPING AND CUSTODY ................................................................ 10 XIV. MAXIMUM MATURITY ......................................................................................... 10 XV. DIVERSIFICATION ................................................................................................ 11 XVI. REVIEW OF INVESTMENT PORTFOLIO ..................................................................... 11 XVII. PERFORMANCE EVALUATION ................................................................................ 11 XVIII. REPORTING ......................................................................................................... 11 XIX. REVIEW OF INVESTMENT POLICY ........................................................................... 12 GLOSSARY OF INVESTMENT TERMS ..................................................................................... 13

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I. INTRODUCTION

The purpose of this investment policy is to identify various policies and procedures that will foster a prudent and systematic investment program designed to seek the City of Placentia’s objectives of safety, liquidity and return on investment through a diversified investment portfolio. This policy also serves to organize and formalize the City’s investment-related activities, while complying with all applicable statutes governing the investment of public funds. This policy is written to incorporate industry best practices and recommendations from sources such as the Government Finance Officers Association (GFOA), California Municipal Treasurers Association (CMTA), California Debt and Investment Advisory Commission (CDIAC) and the Association of Public Treasurers (APT).

This investment policy was adopted by the City Council and is effective as of July 15, 2025, and replaces any previous versions.

II. SCOPE

This policy applies to all funds and investment activities under the direct authority of the City, as set forth in the State Government Code, Sections 53600 et seq., with the following exceptions:

 Proceeds of debt, which are governed by the investment provisions of their specific bond indentures.

 Pension and Other Post-Employment Benefit (OPEB) Trust Funds, which are invested in accordance with the provisions of the Trust Agreements.

 Any other funds specifically exempted by the City Council.

POOLING OF FUNDS
Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies with regard to investment pricing, safekeeping, and administration. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

III. PRUDENCE

Pursuant to California Government Code, Section 53600.3, all persons authorized to make investment decisions on behalf of the City are trustees and therefore fiduciaries subject to the Prudent Investor Standard:

“…all governing bodies of local agencies or persons authorized to make investment decisions on behalf of those local agencies investing public funds pursuant to this chapter are trustees and therefore fiduciaries subject to the prudent investor 26 2

standard. When investing, reinvesting, purchasing, acquiring, exchanging, selling, or managing public funds, a trustee shall act with care, skill, prudence, and diligence under the circumstances then prevailing, including, but not limited to, the general economic conditions and the anticipated needs of the Agency, that a prudent person acting in a like capacity and familiarity with those matters would use in the conduct of funds of a like character and with like aims, to safeguard the principal and maintain the liquidity needs of the Agency. Within the limitations of this section and considering individual investments as part of an overall strategy, investments may be acquired as authorized by law.”

The Treasurer and other authorized persons responsible for managing City funds acting in accordance with written procedures and this investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security’s credit risk or market price changes provided that the Treasurer or other authorized persons acted in good faith. Deviations from expectations of a security’s credit or market risk should be reported to the governing body in a timely fashion and appropriate action should be taken to control adverse developments.

IV. OBJECTIVES

The City’s overall investment program shall be designed and managed with a degree of professionalism worthy of the public trust. The overriding objectives of the program are to preserve principal, provide sufficient liquidity, and manage investment risks, while seeking a market-rate of return.

1. SAFETY. Safety of principal is the foremost objective of the investment program.

Investments will be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To attain this objective, the City will diversify its investments by investing funds among a variety of securities with independent returns. The City shall seek to preserve principal by mitigating the two types of risk: credit risk and market risk.

a. Credit risk, defined as the risk of loss due to failure of the issuer of a security, shall be mitigated by investing in issuers that carry the direct or implied backing of the U.S. Government (including, but not limited to, the U.S. Treasury, U.S.

Government Agencies, and federally insured banks). The portfolio will be diversified so that the failure of any one issuer does not unduly harm the City's capital base and cash flow.

b. Market risk, (aka “interest rate risk”) defined as market value fluctuations due to overall changes in the general level of interest rates shall be mitigated by limiting the maximum maturity of any one security to five years, structuring the portfolio based on historic and current cash flow analysis eliminating the need to sell securities prior to maturity and avoiding the purchase of long-term securities for the sole purpose of short-term speculation. Moreover, it is the City's full intent, at the time of purchase, to hold all investments until maturity to ensure the return of 27 3

all invested principal dollars. Limited exceptions will be granted for security swaps that would improve the portfolio’s yield and/or credit quality.

2. LIQUIDITY. The investment portfolio will remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated.

3. RETURN ON INVESTMENTS. The investment portfolio will be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints for safety and liquidity needs.

V. DELEGATION OF AUTHORITY

Authority to manage the City’s investment program is derived from California Government Code, Sections 41006 and 53600 et seq.

The City Council is responsible for the management of the City’s funds, including the administration of this investment policy. Management responsibility for the cash management of the City’s funds is hereby delegated to the City Treasurer and will be reaffirmed annually. In the Treasurer’s absence, the Treasurer delegates investment authority to the Deputy City Treasurer (Finance Director) as allowable per California Government Code Section 41006.

The Treasurer will be responsible for all transactions undertaken and will establish a system of procedures and controls to regulate the activities of subordinate officials and employees.

Such procedures will include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the City Treasurer.

The City may engage the services of one or more external investment advisers, who are registered under the Investment Advisers Act of 1940, to assist in the management of the City’s investment portfolio in a manner consistent with the City’s objectives. External investment advisers may be granted discretion to purchase and sell investment securities in accordance with this investment policy.

The City's overall investment program shall be designed and managed with a degree of professionalism that is worthy of the public trust. The City recognizes that in a diversified portfolio, occasional measured losses may be inevitable and must be considered within the context of the overall portfolio’s return and the cash flow requirements of the City.

VI. ETHICS AND CONFLICTS OF INTEREST

All participants in the investment process shall act as custodians of the public trust.

Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. Thus, employees and officials involved in the investment process shall refrain from personal business activity that could create a conflict of interest or the 28 4

appearance of a conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions.

Employees and investment officials shall disclose to the City Administrator any material interests in financial institutions with which they conduct business, and they shall further disclose any large personal financial/investment positions that could be related to the performance of the investment portfolio. Employees and officers shall not undertake any personal investment transactions with the same individual with whom business is conducted on behalf of the Agency.

VII. INTERNAL CONTROLS

The City Treasurer is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the entity are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. Internal controls shall include but are not limited to:
verification of all wire transfers from two of the four following officers: Mayor, City Treasurer, City Administrator, Finance Director, authorization of transactions, timely bank reconciliations and custodial safekeeping (investment securities are held by an independent financial institution and are recorded in the City’s name). Annually, an independent auditing firm shall review internal controls in conjunction with the audit of the City’s financial statements and provide written recommendations and observations regarding the adequacy of investment controls. These observations will be reviewed by the City’s Financial Audit Oversight Committee as part of their annual audit review of the City’s Annual Comprehensive Financial Report (ACFR). All banking and investment accounts held by approved financial institutions shall conform to the City of Placentia Wire and Funds Transfer Policy #443.

VIII. AUTHORIZED FINANCIAL INSTITUTIONS, DEPOSITORIES, AND BROKER/DEALERS

To the extent practicable, the Treasurer shall endeavor to complete investment transactions using a competitive bid process whenever possible. The City’s Treasurer will determine which financial institutions are authorized to provide investment services to the City. It shall be the City’s policy to purchase securities only from authorized institutions and firms.

The Treasurer shall maintain procedures for establishing a list of authorized broker/dealers and financial institutions which are approved for investment purposes that are selected through a process of due diligence as determined by the City. Due inquiry shall determine whether such authorized broker/dealers, and the individuals covering the City are reputable and trustworthy, knowledgeable, and experienced in Public Agency investing and able to meet all of their financial obligations. These institutions may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission (SEC) Rule 15c3- 1 (uniform net capital rule).

In accordance with Section 53601.5, institutions eligible to transact investment business with the City include:

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 Primary government dealers as designated by the Federal Reserve Bank and non- primary government dealers.
 Nationally or state-chartered banks.
 The Federal Reserve Bank.
 Direct issuers of securities eligible for purchase.

Selection of financial institutions and broker/dealers authorized to engage in transactions will be at the sole discretion of the City, except where the City utilizes an external investment adviser in which case the Agency may rely on the adviser for selection.

All financial institutions which desire to become qualified bidders for investment transactions (and which are not dealing only with the investment adviser) must supply the Treasurer with audited financials, proof of state registration, proof of NASD registration and a statement certifying that the institution has reviewed the California Government Code, Section 53600 et seq. and the City’s investment policy. The Treasurer will conduct an annual review of the financial condition and registrations of such qualified bidders.

Public deposits will be made only in qualified public depositories as established by State law. Deposits will be insured by the Federal Deposit Insurance Corporation, or, to the extent the amount exceeds the insured maximum, will be collateralized in accordance with State law.

Selection of broker/dealers used by an external investment adviser retained by the City will be at the sole discretion of the adviser. Where possible, transactions with broker/dealers shall be selected on a competitive basis and their bid or offering prices shall be recorded.

If there is no other readily available competitive offering, best efforts will be made to document quotations for comparable or alternative securities. When purchasing original issue instrumentality securities, no competitive offerings will be required as all dealers in the selling group offer those securities at the same original issue price.

IX. AUTHORIZED INVESTMENTS

The City’s investments are governed by California Government Code, Sections 53600 et seq. Within the investments permitted by the Code, the City seeks to further restrict eligible investments to the guidelines listed below. In the event a discrepancy is found between this policy and the Code, the more restrictive parameters will take precedence. Percentage holding limits listed in this section apply at the time the security is purchased.

Any investment currently held at the time the policy is adopted which does not meet the new policy guidelines can be held until maturity and shall be exempt from the current policy. At the time of the investment’s maturity or liquidation, such funds shall be reinvested only as provided in the current policy.

An appropriate risk level shall be maintained by primarily purchasing securities that are of high quality, liquid, and marketable. The portfolio shall be diversified by security type and institution to avoid incurring unreasonable and avoidable risks regarding specific security types or individual issuers.

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1. CALIFORNIA LOCAL AGENCY BONDS include bonds of a local agency within the State of California and including bonds payable solely out of the revenues from a revenue- producing property owned, controlled, or operated by the local agency or by a department, board, agency, or authority of the local agency, provided that:

 The securities are rated in a rating category of “AA” or its equivalent or better by at least one nationally recognized statistical rating organization (“NRSRO”).  The maximum maturity does not exceed five (5) years.

2. CALIFORNIA LOCAL AGENCY OBLIGATIONS include obligations of a local agency within the State of California, provided that:

3. STATE OBLIGATIONS (REGISTERED TREASURY NOTES OR BONDS) of any of the other 49 states in addition to California, including bonds payable solely out of the revenues from a revenue-producing property owned, controlled, or operated by a state or by a department, board, agency, or authority of any of the other 49 states, in addition to California.

4. U.S. TREASURIES and other government obligations for which the full faith and credit of the United States are pledged for the payment of principal and interest. There are no limits on the dollar amount or percentage that the City may invest in U.S. Treasuries, provided that:

 The maximum maturity is five (5) years.

5. FEDERAL AGENCIES or United States Government-Sponsored Enterprise obligations, participations, or other instruments, including those issued by or fully guaranteed as to principal and interest by federal agencies or United States government -sponsored enterprises. There are no limits on the dollar amount that the City may invest in Federal Agency or Government-Sponsored Enterprises (GSEs), provided that:

 No more than 15% of the portfolio may be invested in any single Agency/GSE issuer.
 The maximum percent of federal agency obligations in the portfolio will be 30%.  The maximum maturity does not exceed five (5) years.

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6. BANKER’S ACCEPTANCES, provided that:

 No more than 30% of the portfolio may be invested in Banker’s Acceptances.  No more than 30% of the portfolio may be invested in any single issuer.  The maximum maturity does not exceed 180 days.

7. COMMERCIAL PAPER, provided that:

 The issuer is a corporation organized and operating in the United States with assets in excess of $500 million.
 The securities are rated “A-1” or its equivalent or better by at least one NRSRO.  They are issued by corporations which have long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO.  No more than 25% of the portfolio may be invested in Commercial Paper. Under a provision sunsetting on January 1, 2026, no more than 40% of the portfolio may be invested in Commercial Paper if the Agency’s investment assets under management are greater than $100,000,000.
 No more than 10% of the portfolio may be invested in any single issuer.  The maximum maturity does not exceed 270 days.

8. NEGOTIABLE CERTIFICATES OF DEPOSIT (NCDS) OR TIME DEPOSITS, issued by a nationally or state-chartered bank, a savings association, or a federal association, a state or federal credit union, or by a federally licensed or state-licensed branch of a foreign bank, provided that:

 The amount of the NCD insured up to the FDIC limit does not require any credit ratings.
 Any amount above the FDIC insured limit must be issued by institutions which have short-term debt obligations rated “A-1” or its equivalent or better by at least one NRSRO; or long-term obligations rated in a rating category of “A” or its equivalent or better by at least one NRSRO.
 No more than 30% of the total portfolio may be invested in NCDs (combined with CDARS).
 No more than $250,000 of the portfolio may be invested in any single issuer.  The maximum maturity does not exceed five (5) years.

9. REPURCHASE AGREEMENTS collateralized with securities authorized under California Government Code, maintained at a level of at least 110% of the market value of the Repurchase Agreement. There are no limits on the dollar amount that the City may invest, provided that:

 Securities used as collateral for Repurchase Agreements will be delivered to an acceptable third-party custodian.
 Repurchase Agreements are subject to a Master Repurchase Agreement between the City and the provider of the repurchase agreement. The Master Repurchase Agreement will be substantially in the form developed by the Securities Industry and Financial Markets Association (SIFMA).
 Maximum percentage of portfolio does not exceed 30%.
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 The maximum maturity does not exceed one (1) year.

10. STATE OF CALIFORNIA LOCAL AGENCY INVESTMENT FUND (LAIF), provided that:

 The City may invest up to the maximum amount permitted by LAIF.  LAIF’s investments in instruments prohibited by or not specified in the City’s policy do not exclude the investment in LAIF itself from the City’s list of allowable investments, provided LAIF’s reports allow the Treasurer to adequately judge the risk inherent in LAIF’s portfolio.

11. MEDIUM TERM NOTES (MTNS), provided that:

 The issuer is a corporation organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States.
 The securities are rated in a rating category of “AA” or its equivalent or better by at least one NRSRO.
 No more than 30% of the total portfolio may be invested in MTNs.  No more than 5% of the portfolio shall be invested with a single issuer.  The maximum maturity does not exceed five (5) years.

12. MONEY MARKET FUNDS that are registered with the Securities and Exchange Commission under the Investment Company Act of 1940, provided that:

 Have attained the highest ranking or the highest letter and numerical rating provided by not less than two (2) NRSROs; or
 Have retained an investment adviser registered or exempt from registration with the Securities and Exchange Commission with not less than five years’ experience managing money market mutual funds with assets under management in excess of $500 million.

 No more than 20% of the total portfolio may be invested in the shares of any one Money Market Mutual Fund.
 No more than 10% of the total portfolio may be invested in these securities.

13. PASSBOOK SAVINGS/ DEMAND DEPOSITS do not have a maximum maturity, maximum percentage of portfolio nor maximum investment in one issuer.

14. ORANGE COUNTY INVESTMENT POOL does not have a maximum maturity, maximum percentage of portfolio nor maximum investment in one issuer.

15. JOINT POWERS AUTHORITY POOLS (JPA), does not have a maximum maturity, maximum percentage of portfolio nor maximum investment in one issuer provided that:

 The pool retains an investment advisor who is registered with the SEC (or exempt from registration), has assets under management in excess of $500 million, and has at least five years’ experience investing in instruments authorized by Section 53601, subdivisions (a) to (o).
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X. PROHIBITED INVESTMENT VEHICLES AND PRACTICES

 State law notwithstanding, any investments not specifically described herein are prohibited, including, but not limited to futures and options.  In accordance with Government Code, Section 53601.6, investment in inverse floaters, range notes, or mortgage derived interest-only strips is prohibited.  Investment in any security that could result in a zero-interest accrual if held to maturity is prohibited. Under a provision sunsetting on January 1, 2026, securities backed by the U.S. Government that could result in a zero- or negative-interest accrual if held to maturity are permitted.
 The use of reverse repurchase agreements, derivatives, options, futures, zero coupon bonds, first mortgages or trust deeds, collateralized mortgage obligations, limited partnerships, real estate investment trusts (REITs), open-end mutual funds, closed-end mutual funds, mutual funds with a weighted average maturity greater than 180 days, common stock, preferred stock, commodities, precious metals, securities with a high price volatility and/or limited marketability (less than three active bidders), securities that may default on interest payments and any other speculative investment deemed inappropriate under the Prudent Investor standard.

XI. INVESTMENT POOLS

The City shall conduct a thorough investigation of any investment pool prior to making an investment, and on a continual basis thereafter. The Treasurer shall develop a questionnaire which will answer the following general questions:

 A description of eligible investment securities, and a written statement of investment policy and objectives.
 A description of interest calculations and how it is distributed, and how gains and losses are treated.
 A description of how the securities are safeguarded (including the settlement processes), and how often the securities are priced, and the program audited.  A description of who may invest in the program, how often, what size deposit and withdrawal are allowed.
 A schedule for receiving statements and portfolio listings.  A statement of how/if reserves and retained earnings are utilized by the pool/fund?  A fee schedule, and when and how is it assessed.
 Is the pool/fund eligible for bond proceeds and/or will it accept such proceeds? XII. COLLATERALIZATION

CERTIFICATES OF DEPOSIT (CDS). The City shall require any commercial bank or savings and loan association to deposit eligible securities with an agency of a depository approved by the State Banking Department to secure any uninsured portion of a Non-Negotiable Certificate of Deposit. The value of eligible securities as defined pursuant to California Government Code, Section 53651, pledged against a Certificate of Deposit shall be equal to 110% of the face value of the CD. The City Treasurer may waive the collateral requirements for deposits up to the maximum dollar amount which are covered by the 34 10

Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA), currently $250,000.

COLLATERALIZATION OF BANK DEPOSITS. This is the process by which a bank or financial institution pledges securities, or other deposits for the purpose of securing repayment of deposited funds. The City shall require any bank or financial institution to comply with the collateralization criteria defined in California Government Code, Section 53651.

REPURCHASE AGREEMENTS. The City requires that Repurchase Agreements be collateralized only by securities authorized in accordance with California Government Code:

 The securities which collateralize the repurchase agreement shall be priced at Market Value, including any Accrued Interest plus a margin. The Market Value of the securities that underlie a repurchase agreement shall be valued at 110% or greater of the funds borrowed against those securities.  Financial institutions shall mark the value of the collateral to market at least monthly and increase or decrease the collateral to satisfy the ratio requirement described above.
 The City shall receive monthly statements of collateral.

XIII. DELIVERY, SAFEKEEPING AND CUSTODY

DELIVERY-VERSUS-PAYMENT (DVP). All investment transactions shall be conducted on a delivery-versus-payment basis.

SAFEKEEPING AND CUSTODY. To protect against potential losses due to failure of individual securities dealers, and to enhance access to securities, interest payments and maturity proceeds, all cash and securities in the City’s portfolio shall be held in safekeeping in the City’s name by a third-party custodian, acting as agent for the City under the terms of a custody agreement executed by the bank and the City. All investment transactions will require a safekeeping receipt or acknowledgment generated from the trade. A monthly report will be received by the City from the custodian listing all securities held in safekeeping with current market data and other information.

The only exceptions to the foregoing shall be depository accounts and securities purchases made with: (i) local government investment pools, and (ii) time certificates of deposit since the purchased securities are not deliverable.

XIV. MAXIMUM MATURITY

To the extent possible, investments shall be matched with anticipated cash flow requirements and known future liabilities.

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The City will not invest in securities maturing more than five (5) years from the date of trade settlement, unless the City Council has by resolution granted authority to make such an investment.

XV. DIVERSIFICATION

The City shall diversify the investments within the portfolio to avoid incurring unreasonable risks inherent in over-investing in specific instruments, individual financial institutions, or maturities. To promote diversification, no more than 5% of the portfolio may be invested in the securities of any one issuer, regardless of security type, excluding U.S. Treasuries, federal agencies, and pooled investments such as LAIF, money market funds, or local government investment pools.

XVI. REVIEW OF INVESTMENT PORTFOLIO

The Treasurer shall periodically, but no less than quarterly, review the portfolio to identify investments that do not comply with this investment policy and establish protocols for reporting major and critical incidences of noncompliance to the City Council.

XVII. PERFORMANCE EVALUATION

The investment portfolio shall be designed to attain a market-average rate of return throughout budgetary and economic cycles, taking into account the City’s risk constraints, the cash flow characteristics of the portfolio, and state and local laws, ordinances or resolutions that restrict investments.

The Treasurer shall monitor and evaluate the portfolio’s performance relative to the chosen market benchmark(s), which will be included in the Treasurer’s quarterly report. The Treasurer shall select an appropriate, readily available index to use as a market benchmark.

The market benchmark for 2022-2023 will be the Intercontinental Exchange (ICE) Bank of America Merrill Lynch (BAML) 1-5 Year U.S. Treasury/Agency Index.

XVIII. REPORTING

QUARTERLY REPORTS
The Treasurer will prepare a quarterly investment report, which provides full disclosure of the City’s investment activities. The quarterly investment report shall be so submitted within 45 days following the end of the quarter covered by the report, the report will be made available to the public and the City Council, which can be obtained from the City’s website. These reports will disclose, at a minimum, the following information about the City’s portfolio:

1. An asset listing showing par value, cost, and independent third-party fair market value of each security as of the date of the report, the source of the valuation, type of investment, issuer, maturity date and interest rate.

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2. Transactions for the period.

3. A description of the funds, investments, and programs (including lending programs) managed by contracted parties (i.e., LAIF, investment pools, outside money managers and securities lending agents)

4. A one-page summary report that shows:
a. Average maturity of the portfolio and modified duration of the portfolio. b. Maturity distribution of the portfolio.
c. Percentage of the portfolio represented by each investment category. d. Average portfolio credit quality; and,
e. Time-weighted total rate of return for the portfolio for the prior one month, three months, twelve months and since inception compared to the City’s market benchmark returns for the same periods.

5. A statement of compliance with investment policy, including a schedule of any transactions or holdings which do not comply with this policy or with the California Government Code, including a justification for their presence in the portfolio and a timetable for resolution.

6. A statement that the City has adequate funds to meet its cash flow requirements for the next six months.

XIX. REVIEW OF INVESTMENT POLICY

The investment policy will be reviewed and adopted at least annually, to ensure its consistency with the overall objectives of preservation of principal, liquidity and return, and its relevance to current law and financial and economic trends.

Any recommended modifications or amendments shall be presented by Staff to the City Council for their consideration and adoption.

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GLOSSARY OF INVESTMENT TERMS

AGENCIES. Shorthand market terminology for any obligation issued by a government-sponsored entity (GSE), or a federally related institution. Most obligations of GSEs are not guaranteed by the full faith and credit of the US government. Examples are:

FFCB. The Federal Farm Credit Bank System provides credit and liquidity in the agricultural industry. FFCB issues discount notes and bonds.

FHLB. The Federal Home Loan Bank provides credit and liquidity in the housing market.

FHLB issues discount notes and bonds.

FHLMC. Like FHLB, the Federal Home Loan Mortgage Corporation provides credit and liquidity in the housing market. FHLMC, also called “FreddieMac” issues discount notes, bonds, and mortgage pass-through securities.

FNMA. Like FHLB and FreddieMac, the Federal National Mortgage Association was established to provide credit and liquidity in the housing market. FNMA, also known as “FannieMae,” issues discount notes, bonds, and mortgage pass-through securities.

GNMA. The Government National Mortgage Association, known as “GinnieMae,” issues mortgage pass-through securities, which are guaranteed by the full faith and credit of the US Government.

PEFCO. The Private Export Funding Corporation assists exporters. Obligations of PEFCO are not guaranteed by the full faith and credit of the US government.

TVA. The Tennessee Valley Authority provides flood control and power and promotes development in portions of the Tennessee, Ohio, and Mississippi River valleys. TVA currently issues discount notes and bonds.

ASSET BACKED SECURITIES. Securities supported by pools of installment loans or leases or by pools of revolving lines of credit.

AVERAGE LIFE. In mortgage-related investments, including CMOs, the average time to expected receipt of principal payments, weighted by the amount of principal expected.

BANKER’S ACCEPTANCE. A money market instrument created to facilitate international trade transactions. It is highly liquid and safe because the risk of the trade transaction is transferred to the bank which “accepts” the obligation to pay the investor.

BENCHMARK. A comparison security or portfolio. A performance benchmark is a partial market index, which reflects the mix of securities allowed under a specific investment policy.

BROKER. A broker brings buyers and sellers together for a tr ansaction for which the broker receives a commission. A broker does not sell securities from his own position.

CALLABLE. A callable security gives the issuer the option to call it from the investor prior to its maturity. The main cause of a call is a decline in interest rates. If interest rates decline, the issuer will likely call its current securities and reissue them at a lower rate of interest.

CERTIFICATE OF DEPOSIT (CD). A time deposit with a specific maturity evidenced by a certificate.

CERTIFICATE OF DEPOSIT ACCOUNT REGISTRY SYSTEM (CDARS). A private placement service that allows local agencies to purchase more than $250,000 in CDs from a single financial institution (must be a participating institution of CDARS) while still maintaining FDIC insurance coverage. CDARS is currently the only entity providing this service. CDARS facilitates the trading of deposits between the California institution and other participating institutions in amounts that are less than $250,000 each, so that FDIC coverage is maintained.

COLLATERAL. Securities or cash pledged by a borrower to secure repayment of a loan or repurchase agreement. Also, securities pledged by a financial institution to secure deposits of public monies.

COLLATERALIZED BANK DEPOSIT. A bank deposit that is collateralized at least 100% (principal plus interest to maturity). The deposit is collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation. 38 14

COLLATERALIZED MORTGAGE OBLIGATIONS (CMO). Classes of bonds that redistribute the cash flows of mortgage securities (and whole loans) to create securities that have different levels of prepayment risk, as compared to the underlying mortgage securities.

COLLATERALIZED TIME DEPOSIT. Time deposits that are collateralized at least 100% (principal plus interest to maturity). These instruments are collateralized using assets set aside by the issuer such as Treasury securities or other qualified collateral to secure the deposit in excess of the limit covered by the Federal Deposit Insurance Corporation.

COMMERCIAL PAPER. The short-term unsecured debt of corporations.

COUPON. The rate of return at which interest is paid on a bond.

CREDIT RISK. The risk that principal and/or interest on an investment will not be paid in a timely manner due to changes in the condition of the issuer.

DEALER. A dealer acts as a principal in security transactions, selling securities from and buying securities for his own position.

DEBENTURE. A bond secured only by the general credit of the issuer.

DELIVERY VS. PAYMENT (DVP). A securities industry procedure whereby payment for a security must be made at the time the security is delivered to the purchaser’s agent.

DERIVATIVE. Any security that has principal and/or interest payments which are subject to uncertainty (but not for reasons of default or credit risk) as to timing and/or amount, or any security which represents a component of another security which has been separated from other components (“Stripped” coupons and principal). A derivative is also defined as a financial instrument the value of which is totally or partially derived from the value of another instrument, interest rate, or index.

DISCOUNT. The difference between the par value of a bond and the cost of the bond, when the cost is below par. Some short-term securities, such as T-bills and banker’s acceptances, are known as discount securities. They sell at a discount from par and return the par value to the investor at maturity without additional interest. Other securities, which have fixed coupons, trade at a discount when the coupon rate is lower than the current market rate for securities of that maturity and/or quality.

DIVERSIFICATION. Dividing investment funds among a variety of investments to avoid excessive exposure to any one source of risk.

DURATION. The weighted average time to maturity of a bond where the weights are the present values of the future cash flows. Duration measures the price sensitivit y of a security to changes interest rates.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC). The Federal Deposit Insurance Corporation (FDIC) is an independent federal agency insuring deposits in U.S. banks and thrifts in the event of bank failures. The FDIC was created in 1933 to maintain public confidence and encourage stability in the financial system through the promotion of sound banking practices.

FEDERALLY INSURED TIME DEPOSIT. A time deposit is an interest-bearing bank deposit account that has a specified date of maturity, such as a certificate of deposit (CD). These deposits are limited to funds insured in accordance with FDIC insurance deposit limits.

LEVERAGE. Borrowing funds in order to invest in securities that have the potential to pay earnings at a rate higher than the cost of borrowing.

LIQUIDITY. The speed and ease with which an asset can be converted to cash.

LOCAL AGENCY INVESTMENT FUND (LAIF). A voluntary investment fund open to government entities and certain non-profit organizations in California that is managed by the State Treasurer’s Office.

LOCAL GOVERNMENT INVESTMENT POOL. Investment pools that range from the State Treasurer’s Office Local Agency Investment Fund (LAIF) to county pools, to Joint Powers Authorities (JPAs). These funds are not subject to the same SEC rules applicable to money market mutual funds.

MAKE WHOLE CALL. A type of call provision on a bond that allows the issuer to pay off the remaining debt early. Unlike a call option, with a make whole call provision, the issuer 39 15

makes a lump sum payment that equals the net present value (NPV) of future coupon payments that will not be paid because of the call. With this type of call, an investor is compensated, or "made whole."
MARGIN. The difference between the market value of a security and the loan a broker makes using that security as collateral.

MARKET RISK. The risk that the value of securities will fluctuate with changes in overall market conditions or interest rates.

MARKET VALUE. The price at which a security can be traded.

MATURITY. The final date upon which the principal of a security becomes due and payable.

MEDIUM TERM NOTES. Unsecured, investment-grade senior debt securities of major corporations which are sold in relatively small amounts on either a continuous or an intermittent basis.

MTNs are highly flexible debt instruments that can be structured to respond to market opportunities or to investor preferences.

MODIFIED DURATION. The percent change in price for a 100-basis point change in yields. Modified duration is the best single measure of a portfolio’s or security’s exposure to market risk.

MONEY MARKET. The market in which short-term debt instruments (T-bills, discount notes, commercial paper, and banker’s acceptances) are issued and traded.

MONEY MARKET MUTUAL FUND. A mutual fund that invests exclusively in short-term securities.

Examples of investments in money market funds are certificates of deposit and U.S.

Treasury securities. Money market funds attempt to keep their net asset values at $1 per share.

MORTGAGE PASS-THROUGH SECURITIES. A securitized participation in the interest and principal cash flows from a specified pool of mortgages. Principal and interest payments made on the mortgages are passed through to the holder of the security.

MUNICIPAL SECURITIES. Securities issued by state and local agencies to finance capital and operating expenses.

MUTUAL FUND. An entity which pools the funds of investors and invests those funds in a set of securities which is specifically defined in the fund’s prospectus. Mutual funds can be invested in various types of domestic and/or international stocks, bonds, and money market instruments, as set forth in the individual fund’s prospectus. For most large, institutional investors, the costs associated with investing in mutual funds are higher than the investor can obtain through an individually managed portfolio.

NATIONALLY RECOGNIZED STATISTICAL RATING ORGANIZATION (NRSRO).

A credit rating agency that the Securities and Exchange Commission in the United States uses for regulatory purposes. Credit rating agencies provide assessments of an investment's risk. The issuers of investments, especially debt securities, pay credit rating agencies to provide them with ratings. The three most prominent NRSROs are Fitch, S&P, and Moody's.

NEGOTIABLE CERTIFICATE OF DEPOSIT (CD). A short-term debt instrument that pays interest and is issued by a bank, savings or federal association, state or federal credit union, or state- licensed branch of a foreign bank. Negotiable CDs are traded in a secondary market and are payable upon order to the bearer or initial depositor (investor).

PRIMARY DEALER. A financial institution (1) that is a trading counterparty with the Federal Reserve in its execution of market operations to carry out U.S. monetary policy, and (2) that participates for statistical reporting purposes in compiling data on activity in t he U.S.

Government securities market.

PRUDENT PERSON (PRUDENT INVESTOR) RULE. A standard of responsibility which applies to fiduciaries. In California, the rule is stated as “Investments shall be managed with the care, skill, prudence and diligence, under the circumstances then prevailing, that a prudent person, acting in a like capacity and familiar with such matters, would use in the conduct of an enterprise of like character and with like aims to accomplish similar purposes.” 40 16

REPURCHASE AGREEMENT. Short-term purchases of securities with a simultaneous agreement to sell the securities back at a higher price. From the seller’s point of view, the same transaction is a reverse repurchase agreement.

SAFEKEEPING. A service to bank customers whereby securities are held by the bank in the customer’s name.

SECURITIES AND EXCHANGE COMMISSION (SEC). The U.S. Securities and Exchange Commission (SEC) is an independent federal government agency responsible for protecting investors, maintaining fair and orderly functioning of securities markets, and facilitating capital formation. It was created by Congress in 1934 as the first federal regulator of securities markets. The SEC promotes full public disclosure, protects investors against fraudulent and manipulative practices in the market, and monitors corporate takeover actions in the United States.

SECURITIES AND EXCHANGE COMMISSION SEC) RULE 15C3-1. An SEC rule setting capital requirements for brokers and dealers. Under Rule 15c3-1, a broker or dealer must have sufficient liquidity in order to cover the most pressing obligations. This is defined as having a certain amount of liquidity as a percentage of the broker/dealer's total obligations. If the percentage falls below a certain point, the broker or dealer may not be allowed to take on new clients and may have restrictions placed on dealings with current client.

STRUCTURED NOTE. A complex, fixed income instrument, which pays interest, based on a formula tied to other interest rates, commodities, or indices. Examples include inverse floating rate notes which have coupons that increase when other interest rates are falling, and which fall when other interest rates are rising, and "dual index floaters," which pay interest based on the relationship between two other interest rates - for example, the yield on the ten- year Treasury note minus the Libor rate. Issuers of such notes lock in a reduced cost of borrowing by purchasing interest rate swap agreements.

SUPRANATIONAL. A Supranational is a multi-national organization whereby member states transcend national boundaries or interests to share in the decision making to promote economic development in the member countries.

TOTAL RATE OF RETURN. A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending value; it includes interest earnings, realized and unrealized gains, and losses in the portfolio.

U.S. TREASURY OBLIGATIONS. Securities issued by the U.S. Treasury and backed by the full faith and credit of the United States. Treasuries are considered to have no credit risk and are the benchmark for interest rates on all other securities in the US and overseas. The Treasury issues both discounted securities and fixed coupon notes and bonds.

TREASURY BILLS. All securities issued with initial maturities of one year or less are issued as discounted instruments and are called Treasury bills. The Treasury currently issues three- and six-month T-bills at regular weekly auctions. It also issues “cash management” bills as needed to smooth out cash flows.

TREASURY NOTES. All securities issued with initial maturities of two to ten years are called Treasury notes and pay interest semi-annually.

TREASURY BONDS. All securities issued with initial maturities greater than ten years are called Treasury bonds. Like Treasury notes, they pay interest semi-annually.

YIELD TO MATURITY. The annualized internal rate of return on an investment which equates the expected cash flows from the investment to its cost.

41 Agenda Item No: 1.d

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Jesus Avila
From: Public Works
Subject:

Approval of Final Tract Map No. 19300 for the Subdivision of an Approximate 4.954-Acre Site with 140 Residential Townhome Condominium Units Located on Four Parcels at 440 N.

Jefferson Street.

Financial Impact:

Fiscal Impact:

Approximately $2,600,000 in Development Impact Fees.

Summary:

On December 3, 2024 , the City Council approved Vesting Tentative Tract Map (VTTM) No.

VTTM 19300 for the subdivision of an approximate 4.954-Acre site with 140 Townhomes. The subject site is in the southerly portion of the City, east of Jefferson Street, south of Orangethorpe Ave, near the intersection of Jefferson Street and Orangethorpe Ave. The Tract Map will subdivide the existing 4.954-Acre lot into four (4) separate parcels with a remainder parcel located at 440 N. Jefferson.

All conditions imposed on subject tract map have been met pursuant to Section 66473.5 of the California Government Code. The proposed project is consistent with the City’s General Plan and meets the minimum development standards of the Placentia Municipal Code (PMC). The recommended actions will accept Final Tract Map No. 19300.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Final Tract Map No. 19300, subject to final review and approval by the County Surveyor; and

2. Accept the offers of easement dedication for emergency access, and accept the easement dedications for Public Roadway and Utility Improvements; and

3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Final Tract Map 19300; and

4. Authorize the City Clerk to sign Final Tract Map No. 19300.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to achieve:

Implementation of Housing Element Strategies, Objective Number 3.10. This agenda item will 42 specifically create opportunities for the development of more housing in the City consistent with the City’s Housing and Land Use Elements.

Discussion:

Placentia Municipal Code (PMC) Section 22.72.060 requires the Planning Commission to take action to recommend to the City Council conditional approval or denial of a proposed subdivision map. On November 12, 2024, the Planning Commission voted 3-1-3-0, to recommend approval of Vesting Tentative Tract Map No. VTTM 19300.

All conditions imposed upon the subject tract have been met pursuant to Section 66473.5 of the California Government Code, including the provisions for the design and improvements of the proposed subdivision. The proposed project is consistent with the City’s General Plan and meets the minimum development standards of the PMC. The recommended actions will accept Final Tract Map No. 19300 and all the easement dedications for emergency access and the Public Roadway and Utility improvements, as shown and documented on the final map.

Fiscal Impact Summary:

Approval of the Final Tract Map to subdivide the property for 140 residential townhome condominium units will generate approximately $2,600,000 in Development Impact Fees.

Attachments
Final Map.pdf
Subdivision Improvement Agreement_signed.pdf
43 FOR REIVEW ONLY 6/3/2025 44 45

46 47

48 49

50 51

52 53

54 55

56 57

EXHIBIT “A”

LEGAL DESCRIPTION

Real property in the City of Placentia, County of Orange, State of California, described as follows:

Tract 1: (APN: 346-162-02)

Parcel A:

Parcels 1 through 3 of Parcel Map No. 2024-113, as shown by map on file in Book 419, Pages 4 through 7, of parcel maps, records of Orange County, California.

Parcel B:

Non-exclusive easements for ingress and egress access purposes as reserved on Parcel Map No. 2024-113, as shown by map on file in Book 419, Pages 4 through 7, of parcel maps, records of Orange County,California.

Tract 2: (Portion of APN: 346-162-01)

Parcel A:

Parcel 4 of Parcel Map No. 2024-113, as shown by map on file in Book 419, Pages 4 Through 7, of parcel maps, records of Orange County, California.

Excepting all oil, gas, asphaltum and other hydrocarbons, and other minerals or fluids, whether similar to those herein specified or not (collectively, "Substances"), within or underlying the property that lie at a depth of 500 feet or more beneath the surface; along with the sole and exclusive right to drill wells from other lands into and through the subsurface of the property below a depth of 500 feet from the surface, and to develop mines and construct tunnels, shafts and other works in and through such subsurface for the purpose of recovering substances, along with the right to receive rents, royalties or other payments from the extraction or production of Substances. Notwithstanding the foregoing, this reservation of subsurface rights, interests, and substances does not include the reservation of any right to use the surface of the property or that portion of the subsurface lying above a depth of 500 feet beneath the surface for the exploration, development, extraction, removal or storage of substances as reserved in Grant Deed recorded November 20, 2024 as Instrument No. 2024000303372 of Official Records.

Parcel B:

Non-exclusive easements for ingress and egress access purposes as reserved on Parcel Map No. 2024- 113, as shown by map on file in Book 419, Pages 4 through 7, of parcel maps, records of Orange County, California.
58 59

60 61

Agenda Item No: 1.e

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:

Approval of the Updated Sewer System Management Plan
Financial Impact:

Fiscal Impact:

None.

Summary:

On May 2, 2006, the State Water Resources Control Board (SWRCB) adopted statewide Waste Discharge Requirements (WDRs) for all sewer collection agencies and cities. The City, as an owner of a publicly owned sewer collection system, is required to update its Sewer System Management Plan (SSMP) periodically. Accordingly, the City approved the Sewer System Management Plan (SSMP) at a public meeting on July 21, 2009, thereby remaining in compliance with the SWRCB's mandate. The SWRCB requires the SSMP to be audited every two (2) years and reapproved at a public meeting every five (5) years. This action will approve the update to the SSMP.

Recommendation:

Recommended Action : It is recommended that the City Council take the following actions:

1. Approve the City's Sewer System Management Plan update as required by the State Water Resources Control Board; and

2. Direct Staff to submit the Sewer System Management Plan to the State Water Resources Control Board.

Strategic Plan Statement:

There is no specific strategic planning statement or goal associated with this agenda item.

Discussion:

On May 2, 2006, the SWRCB adopted Statewide General WDRs which require a Monitoring and Reporting Program for sanitary sewer systems by the issuance of Order No. 2006-0003- DWQ (Order). The regulations in the Order were in response to growing public concern about the water quality impacts of Sanitary Sewer Overflows, particularly those that cause beach closures, adverse effects to other bodies of water, or pose serious health and safety or nuisance problems. Accordingly, the City Council approved the SSMP at a public meeting on July 21, 2009. Updates to the SSMP were completed and approved by the City Council on July 15, 2014 and February 18, 2020, thereby remaining in compliance with the SWRCB's 62 mandate.

On December 6, 2022, the SWRCB adopted the WDR to regulate wastewater collection system management on General Order No. 2022-0103-DWQ (2022 Order). It became effective on June 5, 2023, and superseded the previous SWRCB Order No. 2006-0003-DWQ.

All sections and attachments of this 2022 Order are enforceable by the SWRCB and Regional Water Quality Control Boards. The SWRCB now requires the SSMP to be updated and approved by the City Council every six years and audited every two years. The City’s SSMP has been updated based on the requirements of the 2022 Order and incorporates recent spill reports and updates to associated programs and procedures.

The 2022 Order requires the SSMP Update to be approved by a governing body prior to submittal to the SWRCB. Upon approval of the SSMP Update by City Council, the document will be submitted to California Integrated Water Quality System by the City’s Legally Responsible Officer by the August 2, 2025 deadline. Volume I of the SSMP is attached for review and approval. Volume II of the SSMP includes supporting documents such as a log of changes, the spill response plan, legal authority, and copies of sewer maps. Volume II is extensive and due to its large size has not been attached to this report but is available for review with the City Clerk's office.

Fiscal Impact Summary:

There is no fiscal impact associated with the requested actions.

Attachments
Placentia SSMP Update June 2025 Volume I.pdf
63 CITY OF PLACENTIA

SEWER SYSTEM MANAGEMENT PLAN

JUNE 2025

64 SEWER SYSTEM

MANAGEMENT PLAN

Prepared for:

CITY OF PLACENTIA
401 East Chapman Avenue
Placentia, California 92870

Pursuant to the provisions of the

CALIFORNIA STATE WATER RESOURCES CONTROL BOARD
ORDER WQ 2022-0103-DWQ

STATEWIDE WASTE DISCHARGE REQUIREMENTS (WDR)

GENERAL ORDER FOR SANITARY SEWER SYSTEMS

June 2025

2025 Update Prepared By:

Willdan Engineering
374 Poli Street, Suite 101
Ventura, California 93001
(805) 653-6597

65 THIS PAGE INTENTIONALLY BLANK

66 i

TABLE OF CONTENTS

TABLE OF CONTENTS .................................................................................................................. i ABBREVIATIONS / ACRONYMS ................................................................................................. iii INTRODUCTION ...........................................................................................................................1 DEFINITIONS ..................................................................................................................................3 CHAPTER 1 – PROHIBITIONS AND PROVISIONS .....................................................................5

1.1 Prohibitions ............................................................................................................................. 5

1.2 Provisions ................................................................................................................................ 5 CHAPTER 2 – GOALS AND ASSETS .............................................................................................9 CHAPTER 3 – DESCRIPTION OF ORGANIZATION ..................................................................1

3.1 Name of Responsible or Authorized Representative .................................................11

3.1.1 Administrative and Maintenance Positions ........................................................11

3.1.2 Compliance Summary .............................................................................................11

3.1.3 Compliance Documents ........................................................................................12

3.1.4 Roles and Responsibilities ......................................................................................14

3.2 Chain of Communication ...................................................................................................15

3.2.1 Compliance Summary .............................................................................................15

3.2.2 Compliance Documents .......................................................................................18

3.2.3 Roles and Responsibilities ......................................................................................18 CHAPTER 4 – LEGAL AUTHORITY ............................................ Error! Bookmark not defined.

4.1 Compliance Summary .........................................................................................................19

4.2 Compliance Documents ....................................................................................................20 CHAPTER 5 – OPERATIONS AND MAINTENANCE ................................................................23

5.1 Mapping ..................................................................................................................................24

5.1.1 Compliance Summary .............................................................................................24

5.1.2 Compliance Documents ........................................................................................24

5.2 Preventive Maintenance Program ....................................................................................25

5.2.1 Compliance Summary .............................................................................................25

5.2.2 Compliance Documents ........................................................................................26

5.3 Rehabilitation and Replacement Plan ..............................................................................27

5.3.1 Compliance Summary .............................................................................................27

5.3.2 Compliance Documents ........................................................................................28

5.4 Training Program .................................................................................................................28

5.4.1 Compliance Summary .............................................................................................28

5.4.2 Compliance Documents ........................................................................................29

5.5 Equipment and Parts Inventories .....................................................................................29

5.5.1 Compliance Summary .............................................................................................29

5.5.2 Compliance Documents ........................................................................................29 CHAPTER 6 – DESIGN AND PERFORMANCE PROVISIONS ...................................................31

6.1 Compliance Summary .........................................................................................................31

6.2 Compliance Documents ....................................................................................................32 CHAPTER 7 – SPILL EMERGENCY RESPONSE PLAN ................................................................33

7.1 Compliance Summary .........................................................................................................34 67 TABLE OF CONTENTS

CONTINUED

7.2 Compliance Documents ....................................................................................................34 CHAPTER 8 – SEWER PIPE BLOCKAGE CONTROL PROGRAM ............................................35

8.1 Compliance Summary .........................................................................................................35

8.2 Compliance Documents ....................................................................................................36 CHAPTER 9 – SYSTEM EVALUATION AND CAPACITY ASSURANCE AND CAPITAL IMPROVEMENTS .....................................................................................................................37

9.1 Compliance Summary .........................................................................................................39

9.2 Compliance Documents ....................................................................................................42 CHAPTER 10 – MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS .....................................................................................................................................................................43

10.1 Compliance Summary .........................................................................................................43

10.2 Compliance Documents ....................................................................................................44 CHAPTER 11 – PROGRAM AUDITS ...........................................................................................45

11.1 Compliance Summary .........................................................................................................45

11.2 Compliance Documents ....................................................................................................45 CHAPTER 12 – COMMUNICATIONS ........................................................................................47

12.1 Compliance Summary .........................................................................................................47

12.2 Compliance Documents ....................................................................................................47 CHAPTER 13 – GENERAL COMPLIANCE REQUIREMENTS ....................................................49

13.1 SSMP and Program Certification ................................................................................... 499

13.2 Compliance Summary .........................................................................................................49

13.3 Compliance Documents ................................................................................................. 499

68 iii

ABBREVIATIONS / ACRONYMS

BMP Best Management Practice
CCTV Closed-Circuit Television
CIP Capital Improvement Program
City City of Placentia
CIWQS California Integrated Water Quality System
CPC California Plumbing Code
CWEA California Water Environment Association
ERP Emergency Response Plan
FOG Fats, Oils, and Grease
FSE Food Service Establishment
GIS Geographic Information System
GPS Global Positioning System
GWDR General Waste Discharge Requirements also referred to as the Waste Discharge Requirements (WDR)
I&I Inflow & Infiltration
LRO Legally Responsible Official
MRP Monitoring and Reporting Program
MS4 Municipal Separate Storm Sewer System
NASSCO National Association of Sewer Service Companies
NPDES National Pollutant Discharge Elimination System
O&M Operation and Maintenance
OC Orange County
OCHCA Orange County Health Care Agency
OCSD Orange County Sanitation District
OES Office of Emergency Services (aka Cal OES)
Order SWRCB Order No. 2006-0003-DWQ adopted May 2, 2006 PLSD Private Lateral Sewage Discharge
PM Preventative Maintenance
PMP Preventative Maintenance Program
R&R Rehabilitation and Replacement
Region 8 RWQCB, Santa Ana Region
RWQCB Regional Water Quality Control Board
SECAP System Evaluation and Capacity Assurance Plan
SOP Standard Operating Procedure or Standard Maintenance Procedure SSO Sanitary Sewer Overflow and any sewer spill or overflow of sewage SSOERP Sanitary Sewer Overflow Emergency Response Plan
SSMP Sewer System Management Plan
SWRCB State Water Resources Control Board
VCP Vitrified Clay Pipe
WDR Waste Discharge Requirements, also referred to as the General Waste Discharge Requirements (GWDR)
WWTP Wastewater Treatment Plant

69 TABLE OF CONTENTS

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70 1

INTRODUCTION

INTRODUCTION
On December 6, 2022 the State Water Resources Control Board (SWRCB or State Water Board) adopted Order Number 2022-0103-DWQ Statewide General Waste Discharge Requirements General Order for Sanitary Sewer Systems (Order or WDR) that requires all publicly owned sewage collection systems having more than one mile of pipeline develop, implement and fund a Sewer System Management Plan (SSMP) which establishes the minimum requirements under which a public collection system must be operated and maintained. The purpose of the Order is to prevent spills and to provide a plan and schedule for measures to be implemented for spill prevention including measures to effectively clean up and report spills. A copy of the WDR is included in Appendix A.

As the City had been under a similar Order from the Santa Ana Regional Water Quality Control Board (Region 8) since 2002 the City had developed a successful SSMP to comply with the Region 8 Order. Because of the similarities of the two Orders, the SSMP developed for compliance to the Region 8 Order was rewritten to establish compliance with the new SWRCB Order. This is the most cost effective approach as most of the documentation and programs developed to comply with the Region 8 Order only required minor to moderate modifications to comply with the SWRCB Order.

The development and implementation of the SSMP has been very beneficial to the City of Placentia. The City now has an effective management, operations and maintenance (O&M) program for its sanitary sewer collection system that has resulted in a dramatic reduction in sewer overflows within the City. City food service establishments (FSE) are under a comprehensive fats, oils and grease (FOG) reduction program that has reduced the amount of FOG (the number one cause of sewer overflows, historically) into the City’s sewer system. The City’s sewer pipelines are annually cleaned and have been closed-circuit television (CCTV) inspected with deficient segments being added to the City’s capital improvement program projects list. Funding is provided by the City’s sewer service fee.

The City’s written sewer management, operations and maintenance program is contained in two volumes. Volume I is the actual SSMP (this document) which summarizes the programs and activities the City utilizes to comply with the WDR. Volume II includes the appendices referenced in this SSMP. The SSMP is divided into chapters with each chapter dedicated to a specific element of the WDR. Each chapter contains the requirement taken from the WDR and the plan the City utilizes to comply with that requirement. Volume II contains the detailed written programs and practices the City utilizes for the management, operation and maintenance of its sanitary sewer system.

This SSMP reflects the ongoing day-to-day activities of the City of Placentia for the management, operation, maintenance, and funding of the City’s sanitary sewer system. As such, this SSMP becomes a living document subject to constant review and revision as conditions and needs of the sanitary sewer collection system change. This SSMP relies on numerous supporting documents, also subject to change, that form the basis for how the City conducts its sanitary sewer collection system management, operation, and maintenance. Although subject to update at any time, the most current version of the SSMP is available at the Placentia City Hall and on 71 INTRODUCTION

CONTINUED

2 the City’s website. A change log to document any changes to any elements of this SSMP is included in Appendix B of Volume II of this SSMP.

Sewer System Management Plan Update Schedule
The Sewer System Management Plan shall be updated once every six years, no later than the dates provided in the above schedule. The audit period is three years, and the internal audit shall be conducted no later than six months following the close of the audit period per the above schedule. The annual report is required to be completed in CIWQS by April 1st annually. Training is required to be conducted on an ongoing basis to ensure a continued understanding of the 2022 Order, elements of the SSMP and Spill Emergency Response Plan, and City procedures.

Sewer System Asset Overview
The City of Placentia was incorporated in 1926 and serves an area of approximately 6.7 square miles. The City is located in Orange County, where it is bordered to the south by the City of Anaheim, north by the City of Brea, and to the east by the City of Yorba Linda, and west by the City of Fullerton. The most recent population estimate was 53,395 residents as of 2024 per the United States Census.

The City of Placentia owns and operates approximately 85% or 84 miles of sanitary collection system pipelines within the City. The sanitary collection system in the remaining 15% areas of the City is owned, operated and maintained by the Yorba Linda Water District. pipelines and manholes. Piping sizes range from 6” to 21” in diameter. Pipe construction is mostly VCP with sizes above 15” being both VCP and RCP. There are no lift stations or force mains as the entire system is a gravity flow system. Private laterals connect private properties to the City’s collection system but are not part of the City’s collection system. The City currently utilizes, under contract, the services of, Houston & Harris PSC, Inc. to clean, maintain and provide emergency response for the City owned portion of the sanitary collection system. The City maintains and updates its sewer system data via online databases, including Excel spreadsheets and mapping tools.

The City currently does not have any structures to convey stormwater to the sewer system. The City currently has 336 multi-family residential service connections, 1,886 commercial service connections, and 14,006 single family service connections. The City’s boundary conditions and challenges include its ownership and maintenance of eleven (11) inverted siphons within its sewer system. This presents the City with unique maintenance challenges.

SSMP Update Due Dates
8/2/2025 8/2/2031 8/2/2037 8/2/2043
Audit Due Dates
End of
Audit
Period
Audit
Due
Date
End of
Audit
Period
Audit Due
Date
End of
Audit
Period
Audit Due
Date
End of
Audit
Period
Audit Due
Date
8/2/2024 2/2/2025 8/2/2027 2/2/2028 8/2/2030 2/2/2031 8/2/2033 2/2/2034 Annual Report (due April 1st annually)
Training Programs (Ongoing)
72 INTRODUCTION

CONTINUED

3 The City’s sanitary sewer system map can be found in Appendix N of Volume II of the SSMP Update.

ABOUT THIS DOCUMENT
The City has prepared this SSMP to ensure compliance with the Order. For ease of use, the City has divided its SSMP into two volumes. Volume I consists of the actual SSMP (this document) with Volume II containing, where practical, the supporting documentation summarized in the SSMP. The SSMP (Volume I) is divided into chapters with each chapter dedicated to a specific element of the WDR. Each chapter contains the requirement taken from the WDR and the plan the City utilizes to comply with that requirement. The Compliance Summary of each chapter summarizes the program or activities the City utilizes for compliance. The Compliance Documents section lists the supporting documents, and their location, that the City has developed as part of its SSMP. A master list of all City positions involved in developing and implementing the SSMP, including job titles and job descriptions, is located in Chapter 3 - Description of Organization.

Actual names and contact information for the listed job titles is available at the Placentia City Hall. This is done to facilitate staff changes and protect staff privacy.

73 3

DEFINITIONS

1. Sanitary sewer overflow (SSO) [also referred to as ‘spill’ herein]- Any overflow, spill, release, discharge or diversion of untreated or partially treated wastewater from a sanitary sewer system. SSOs include:
a. Overflows or releases of untreated or partially treated wastewater that reach waters of the United States;
b. Overflows or releases of untreated or partially treated wastewater that do not reach waters of the United States; and
c. Wastewater backups into buildings and on private property that are caused by blockages or flow conditions within the publicly owned portion of a sanitary sewer system.
d. Exfiltration of sewage is not considered to be a spill under the Order if the exfiltrated sewage remains in the subsurface and does not reach a surface water of the State.

2. Sanitary sewer system – Any system of pipes, pump stations, sewer lines, or other conveyances, upstream of a wastewater treatment plant headworks used to collect and convey wastewater to the publicly owned treatment facility. Temporary storage and conveyance facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments, tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these temporary storage facilities are not considered to be spills.

For purposes of this Order, sanitary sewer systems include only those systems owned by public agencies that are comprised of more than one mile of pipes or sewer lines.

3. Enrollee - A federal or state agency, municipality, county, district, and other public entity that owns or operates a sanitary sewer system, as defined in the general WDRs, and that has submitted a complete and approved application for coverage under this Order.

4. Legally Responsible Official - A Legally Responsible Official is an official representative, designated by the Enrollee, with authority to sign and certify submitted information and documents required by this General Order.

5. Spill Reporting System – Online spill reporting system that is hosted, controlled, and maintained by the State Water Board. The web address for this site is http://ciwqs.waterboards.ca.gov . This online database is maintained on a secure site and is controlled by unique usernames and passwords.
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4 6. Untreated or partially treated wastewater – Any volume of waste discharged from the sanitary sewer system upstream of a wastewater treatment plant headworks.

7. Satellite collection system – The portion, if any, of a sanitary sewer system owned or operated by a different public agency than the agency that owns and operates the wastewater treatment facility to which the sanitary sewer system is tributary.

8. Nuisance - California Water Code Section 13050, subdivision (m), defines nuisance as anything which meets all of the following requirements:
a. Is injurious to health, or is indecent or offensive to the senses, or an obstruction to the free use of property, so as to interfere with the comfortable enjoyment of life or property.
b. Affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the annoyance or damage inflicted upon individuals may be unequal.
c. Occurs during, or as a result of, the treatment or disposal of wastes.

9. Waters of the State - Waters of the State are surface waters or groundwater within boundaries of the state as defined in Water Code section 13050(e), in which the State and Regional Water Boards have authority to protect beneficial uses.

Waters of the State include, but are not limited to, groundwater aquifers, surface waters, saline waters, natural washes and pools, wetlands, sloughs, and estuaries, regardless of flow or whether water exists during dry conditions. Waters of the State include waters of the United States.

10. Waters of the United States - Waters of the United States are surface waters or waterbodies that are subject to federal jurisdiction in accordance with the Clean Water Act.

11. Water Quality Objective - A water quality objective is the limit or maximum amount of pollutant, waste constituent or characteristic, or parameter level established in statewide water quality control plans and Regional Water Boards’ Basin Plans, for the reasonable protection of beneficial uses of surface waters and groundwater and the prevention of nuisance.

12. WDR – State Water Resources Control Board (SWRCB) Order No. 2022-0103- DWQ, known as the WASTE DISCHARGE REQUIREMENTS (WDR), which was adopted December 6, 2022. Also referred to as the 2022 Order, herein.

13. MRP – MONITORING AND REPORTING PROGRAM (MRP), a subsection of the 2022 Order
75 5
CHAPTER I – PROHIBITIONS AND PROVISIONS

PROHIBITIONS AND PROVISIONS
This chapter describes the sewage discharge prohibitions and thirteen provisions prescribed in the Order.

1.1 Prohibitions
To meet the provisions contained in Division 7 of the California Water Code and regulations adopted thereunder, the discharger is required to comply with the following prohibitions:
• Any spill that results in a discharge of untreated or partially treated wastewater to waters of the United States is prohibited.
• Any spill that results in a discharge of untreated or partially treated wastewater that creates a nuisance as defined in California Water Code Section 13050(m) is prohibited.

1.2 Provisions
The discharger must meet the following thirteen provisions:

1. The Enrollee must comply with all conditions of this Order. Any noncompliance with this Order constitutes a violation of the California Water Code and is grounds for enforcement action.

2. It is the intent of the State Water Board that sanitary sewer systems be regulated in a manner consistent with the general WDRs. Nothing in the general WDRs shall be:
a. Interpreted or applied in a manner inconsistent with the Federal Clean Water Act, or supersede a more specific or more stringent state or federal requirement in an existing permit, regulation, or administrative/judicial order or Consent Decree;
b. Interpreted or applied to authorize a spill that is illegal under either the Clean Water Act, an applicable Basin Plan prohibition or water quality standard, or the California Water Code;
c. Interpreted or applied to prohibit a Regional Water Board from issuing an individual NPDES permit or WDR, superseding this general WDR, for a sanitary sewer system, authorized under the Clean Water Act or California Water Code; or
d. Interpreted or applied to supersede any more specific or more stringent WDRs or enforcement order issued by a Regional Water Board. 76 CHAPTER I – PROHIBITIONS AND PROVISIONS

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6 3. The Enrollee shall take all feasible steps to eliminate spills. In the event that a spill does occur, the Enrollee shall take all feasible steps to contain and mitigate the impacts of a spill.

4. In the event of a spill, the Enrollee shall take all feasible steps to prevent untreated or partially treated wastewater from discharging from storm drains into flood control channels or waters of the United States by blocking the storm drainage system and by removing the wastewater from the storm drains.

5. All spills must be reported in accordance with the 2022 Order.

6. In any enforcement action, the State and/or Regional Water Boards will consider the appropriate factors under the duly adopted State Water Board Enforcement Policy.

Consistent with the Enforcement Policy, the State and/or Regional Water Boards must consider the Enrollee’s efforts to contain, control, and mitigate spills when considering the California Water Code Section 13327 factors. In assessing these factors, the State and/or Regional Water Boards will also consider whether:
a. The Enrollee has complied with the requirements of this Order, including requirements for reporting and developing and implementing a SSMP; b. The Enrollee can identify the cause or likely cause of the discharge event; c. There were no feasible alternatives to the discharge, such as temporary storage or retention of untreated wastewater, reduction of inflow and infiltration, use of adequate backup equipment, collecting and hauling of untreated wastewater to a treatment facility, or an increase in the capacity of the system as necessary to contain the design storm event identified in the SSMP. It is inappropriate to consider the lack of feasible alternatives, if the Enrollee does not implement a periodic or continuing process to identify and correct problems.
d. The discharge was exceptional, unintentional, temporary, and caused by factors beyond the reasonable control of the Enrollee;
e. The discharge could have been prevented by the exercise of reasonable control described in a certified SSMP for:
• Proper management, operation and maintenance;
• Adequate treatment facilities, sanitary sewer system facilities, and/or components with an appropriate design capacity, to reasonably prevent spills (e.g., adequately enlarging treatment or collection facilities to accommodate growth, inflow and infiltration (I/I), etc.); • Preventive maintenance (including cleaning and fats, oils, and grease (FOG) control);
• Installation of adequate backup equipment; and
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7 • Inflow and infiltration prevention and control to the extent practicable. f. The sanitary sewer system design capacity is appropriate to reasonably prevent spills.
g. The Enrollee took all reasonable steps to stop and mitigate the impact of the discharge as soon as possible.

7. When a sanitary sewer overflow or spill occurs, the Enrollee shall take all feasible steps and necessary remedial actions to: a) control or limit the volume of untreated or partially treated wastewater discharged, b) terminate the discharge, and c) recover as much of the wastewater discharged as possible for proper disposal, including any wash down water.

The Enrollee shall implement all remedial actions to the extent they may be applicable to the discharge and not inconsistent with an emergency response plan, including the following:
• Interception and rerouting of untreated or partially treated wastewater flows around the wastewater line failure;
• Vacuum truck recovery of sanitary sewer overflows and wash down water; • Cleanup of debris at the overflow site;
• System modifications to prevent another spill at the same location; • Adequate sampling to determine the nature and impact of the release; and • Adequate public notification to protect the public from exposure to the spill.

8. The Enrollee shall properly manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities.

9. The Enrollee shall allocate adequate resources for the operation, maintenance, and repair of its sanitary sewer system by establishing a proper rate structure, accounting mechanisms, and auditing procedures to ensure an adequate measure of revenues and expenditures. These procedures must be in compliance with applicable laws and regulations and comply with generally accepted accounting practices.

10. The Enrollee shall provide adequate capacity to convey base flows and peak flows, including flows related to wet weather events. Capacity shall meet or exceed the design criteria as defined in the Enrollee’s System Evaluation and Capacity Assurance Plan (SECAP) for all parts of the sanitary sewer system owned or operated by the Enrollee.

11. The Enrollee shall develop and implement a written Sewer System Management Plan (SSMP) and make it available to the State and/or Regional Water Board upon request. 78 CHAPTER I – PROHIBITIONS AND PROVISIONS

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8 A copy of this document must be publicly available at the Enrollee’s office and/or available on the Internet. This SSMP must be approved by the Enrollee’s governing board at a public meeting.

12. In accordance with the California Business and Professions Code Sections 6735, 7835, and 7835.1, all engineering and geologic evaluations and judgments shall be performed by or under the direction of registered professionals competent and proficient in the fields pertinent to the required activities. Specific elements of the SSMP that require professional evaluation and judgments shall be prepared by or under the direction of appropriately qualified professionals and shall bear the professional(s)’ signature and stamp.

13. The mandatory elements of the SSMP are specified herein. However, if the Enrollee believes that any element of this section is not appropriate or applicable to the Enrollee’s sanitary sewer system, the SSMP program does not need to address that element. The Enrollee must justify why that element is not applicable. The SSMP must be approved by the deadlines listed in the SSMP Time Schedule.

79 9
CHAPTER 2 – GOALS AND ASSETS

GOALS AND ASSETS
This chapter describes the goals of the Sewer System Management Plan (SSMP). The goal of the SSMP is to provide a documented plan that describes all sanitary sewer collection system activities and programs employed by an agency to ensure proper management of all collection system assets. Implementing an SSMP will ensure proper management, operation, and maintenance of all parts of the sanitary sewer system, ultimately helping to reduce and prevent spills, as well as mitigate any spills that do occur including meeting all applicable regulatory notification and reporting requirements. Commitment to continual improvement will also ensure that the SSMP is both a living and sustainable document that is continually updated, revised, and tailored to meet the City’s needs. The City is required to comply with the “State Water Resources Control Board (SWRCB), Order No. 2022-0103 DWQ” (Order) on General Waste Discharge Requirements and any future amendments for publicly owned sewage collection agencies having more than one mile of collection pipelines.

2.1 Purpose
This element describes the City’s stated goals for its SSMP and is intended to clarify the City’s desired level of service that is being provided to its customers. The purpose of the Order is to prevent spills. The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary sewer system. That will help reduce and prevent spills, as well as mitigate any spills that do occur. The City is required to prepare and maintain the SSMP to support this purpose.

2.2 Goals
The goals of the City’s SSMP include:
a. Provide needs-based maintenance, including line cleaning, inspection and evaluation, repair, replacement and rehabilitation for the City’s entire sanitary sewer system designed to prevent, reduce or eliminate preventable spills. At a minimum, the City shall clean all of its sanitary sewer collection system lines every two years and annually review the City’s operation and maintenance practices and procedures. b. Retain qualified pipeline cleaning contractor(s) to provide efficient, cost effective sewer line cleaning based upon system need. Review the progress and efficiency of the line cleaning during the cleaning operation and upon its completion to ensure that cleaning is conducted consistent with the City’s cleaning standards. c. Maintain an inspection program to determine need, assess maintenance effectiveness and system deficiencies. Conduct CCTV re-inspections of the sewer collection system, including manholes, a minimum of every 5-7 years (14-20% per year). CCTV re-inspection videos are to replace current system inspection videos. Conduct spot CCTV inspections during line cleaning operations to ensure line cleaning quality. 80 CHAPTER 2 – GOALS AND ASSETS

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10 d. Respond to and mitigate all spills discharging from the City’s sanitary sewer collection system and provide accurate reporting of all spills as described by the Order. e. Properly fund, manage, operate, and maintain the City’s sanitary sewer collection system with adequately trained staff and/or contractors. Maintain adequate reserves for future sanitary sewer collection system rehabilitation or replacement. Annually review the City’s Sewer Service Fee to ensure that the fee is adequate to fund the City’s sanitary sewer collection system.

As required by the Order, a copy of the SSMP is maintained at the City’s Department of Public Works, as well as on the City’s website, and is available to the public, state and Regional Water Quality Control Board (RWQCB) upon request (as discussed in, Section D, Provisions, Item 11 of the Order) and is available to sanitary sewer system operations and maintenance personnel at all times.

A copy of the Order is included in Volume II of this SSMP.

81 CHAPTER 3 – DESCRIPTION OF ORGANIZATION

11 ORGANIZATION
This chapter describes the City’s organization and chain of communication. The Order requires the following:
(a) The name of the responsible or authorized representative as described in Section J of this Order.
(b) The names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation; and
(c) The chain of communication for reporting spills, from receipt of a complaint or other information, including the person responsible for reporting spills to the State and Regional Water Board and other agencies if applicable (such as County Health Officer, County Environmental Health Agency, Regional Water Board, and/or State Office of Emergency Services (OES)).

3.1 Name of Responsible or Authorized Representative
Joel Cardenas, Superintendent, is the City’s authorized representative and is responsible for the certification of spill reports and the SSMP elements. His contact information is (714) 993-8245 (office) and [email protected].

3.1.1 Administrative and Maintenance Positions
The Order requires the names and telephone numbers for management, administrative, and maintenance positions responsible for implementing specific measures in the SSMP program.

Employee contact information is kept in a separate file to facilitate updating as employee positions change. The SSMP must identify lines of authority through an organization chart or similar document with a narrative explanation. This information is offered in this document and in Volume II, Appendices C and D, of this SSMP.

3.1.2 Compliance Summary
The City’s Public Works Department is administered by the Public Works Director with engineering assistance from the City’s engineering contractor and administrative assistance from the Senior Management Analyst. Due to the small size of the City’s Public Works staff, maintenance and operation of the sanitary sewer collection system is performed via outside contract. The Public Works Supervisor and the Senior Management Analyst, amongst their other duties, assist the Maintenance Superintendent in the oversight of the contracted operations. The Public Works Supervisor and maintenance workers are the first responders to spills. The Public Works Supervisor is also responsible for notifying the appropriate contractor for an emergency response, protection of the City’s MS4, traffic control, cleanup assistance and initial notification. 82 CHAPTER 3 – DESCRIPTION OF ORGANIZATION

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12 The Public Works Superintendent or Public Works Supervisor submits spill reports to CIWQS website with the City’s Public Works Superintendent, Joel Cardenas, as the Legally Responsible Official (LRO), certifying all spill and no-spill reports. The Public Works Superintendent is also responsible for the implementation of the various aspects of the WDR and review of efficiency of each of the WDR’s components. The Public Works Supervisor oversees the operation of the Maintenance Workers, including their training, and reports to the Public Works Supervisor and the Public Works Superintendent. A City Environmental Compliance Officer investigates spills that are a result of a violation of the City’s ordinances for possible legal action. The City’s FOG Discharge Reduction Program, overseen by the City’s FOG Program Manager, regulates the discharge of FOG into the City’s sanitary sewer collection system.

3.1.3 Compliance Documents
The following organizational chart shows the basic structure and relationship of all current City positions involved with the development or implementation of the SSMP. The organizational chart is also found in Appendix C of Volume II of this SSMP. The identified positions in the organizational chart(s) provide sufficient staffing to operate and maintain the City’s sewer system on a sustainable basis, and to comply with all requirements of the Order. Updated organizational charts, staff titles, and staff contact information is maintained at the Placentia City Hall.

83 CHAPTER 3 – DESCRIPTION OF ORGANIZATION

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13 SSMP IMPLEMENTATION
Organizational Chart

PLACENTIA CITY COUNCIL

CITY ADMINISTRATOR
City Attorney PUBLIC WORKS DEPARTMENT
Maintenance Services
Finance
Engineering
Sewer Maintenance Engineering Services
(In house)
•CAPITAL IMPROVEMENT

PROJECTS
•SAFETY IMPROVEMENTS
•PRIVATE DEVELOPMENT

REVIEW/COORDINATION
•INSPECTION/MAPPING/

ENCROACHMENT PERMITS
•TRANSPORTATION ISSUES
•INSPECTION SERVICES
•CODE COMPLIANCE—FOG

PROGRAM
•EMERGENCY SPILL

RESPONSE
•SSO NOTIFICATION AND

REPORTING
•LINE CLEANING CONTRACT

ADMINISTRATION
•CCTV INSPECTION

CONTRACT

ADMINISTRATION
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14 3.1.4 Roles and Responsibilities
The roles and responsibilities of each position in the organization chart are listed here. These are City employees who have some responsibility in the development or implementation of the SSMP.

City Council Establishes policies, reviews and accepts formal plans, sets overall City direction, authorizes funds for
projects/plans/programs, general overview of upper
management, conducts public meetings and hearings,
approves SSMP
City Administrator Responsible for the day-to-day management and operation of the City under the direction of the City Council.

City Attorney The City’s attorney develops and approves legal documents, provides legal advice, conducts litigation, and attends public meetings.

City Engineer (Some services provided by outside contract) Responsible for the engineering drawings, plans, and specifications for projects within the city including the development or
oversight of engineering projects and studies for the
sanitary sewer collection system. Reports to the City
Administrator.

Public Works Director Administers the activities of the Public Works Department and is the LRO for certifying CIWQS reports.

Public Works Superintendent Responsible for the field operation and maintenance activities of the Public Works Department including the sanitary sewer collection system. Reports to the Public Works Director.

Public Works Supervisor Responsible for the oversight of the Public Works Department field service personnel including those crews responsible for the operation and maintenance of the
sanitary sewer collection system. Reports to the Public Works Superintendent.

Maintenance Workers Responsible for field operation and maintenance activities of the sanitary sewer collection system. These include:
response to spills, traffic control, assistance with clean-up and other activities as needed. Reports to the Public Works Supervisor.
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15 Code Enforcement Officer Responds to violations of the City’s Municipal Code. Is responsible to enforce the City’s Municipal Code relative to private property spills that enter the public right of way or incidents where a private property owner causes or
contributes to a spill within the City’s sanitary sewer collection system including violations of the City’s FOG ordinance.

FOG Control Program Manager Responsible for the implementation, administration and management of the City’s FOG Control Program.

Senior Management Analyst Responsible for assisting in the development and implementation of the City’s WDR programs and is
responsible for the review and revision of these programs.

Finance Department Responsible for financial oversight including maintaining the City’s sewer service and FOG discharge fees.

3.2 Chain of Communication
The Order requires the chain of communication for reporting spills, from receipt of a complaint or other information, including the person responsible for reporting spills to the State and Regional Water Board and other agencies if applicable (such as County Health Care Agency, Regional Water Board, and/or Cal OES).

3.2.1 Compliance Summary
During normal business hours, spills are reported to the City’s Public Works Department. The Public Works Supervisor is responsible for responding to the spill and taking the appropriate action to contain the spill, notify the contractor, assist with cleanup, document the event, notify the appropriate regulatory agencies, and evaluate the cause, effect, and response to the spill. The Public Works Supervisor will direct Public Works resources as necessary. The Public Works Superintendent, in conjunction with the Public Works Supervisor will complete the necessary notification and reporting documentation including the online CIWQS reporting. The Public Works Superintendent, as the LRO, will certify all CIWQS reports as required. After normal business hours, spills are reported to 911 Dispatch who in turn will contact the City’s emergency standby person. The emergency standby person will provide the initial spill response and will summon the Public Works Supervisor to remediate the situation.

The following flow chart shows the chain of communication for reporting spills. It starts with the receipt of a complaint or other information and includes the title of the person responsible for reporting spills to CIWQS, SWRCB, Orange County Health Care Agency (OCHCA), and OES.

This flowchart is also part of the Spill Reporting Guidelines developed to manage the reporting process and exists in the City’s current Spill Emergency Response Plan. Reporting to the OES is 86 CHAPTER 3 – DESCRIPTION OF ORGANIZATION

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16 required for any sewage discharge, of any volume, that reaches (a) surface water or a drainage channel that is tributary to surface waters or (b) reaches an MS4 and is not fully captured and returned to the sanitary sewer system or otherwise captured and properly disposed of. Any volume of wastewater not recovered from the municipal separate storm system is considered to have reached surface water unless the storm drain system discharges to a dedicated storm water or ground water infiltration basin (e.g. infiltration pit, percolation pond).

In September 2013, the SWRCB changed the reporting of spills from appearance-based to event- based. Under the event-based system one spill report is required for each spill that occurs regardless of the number of appearance points although each appearance point must be noted in the report. Previously, a separate spill report had to be filed for each appearance point sometimes requiring numerous spill reports for the same spill event.

Reporting to CIWQS of private lateral sewer discharges (PLSD) is voluntary. PLSDs are sewage discharges that occur from private sewer lateral or other privately-owned sewer assets. The City is not responsible for private lateral discharges but may voluntarily report them to the CIWQS Online Spill Database as the City becomes aware of them. The City is encouraged to provide notification to Cal OES for PLSDs greater than 1,000 gallons or that discharge to surface waters. If a PLSD is reported by the City, the City must identify that the sewage discharge is from a private sewer system asset and should identify the responsible party if known.

Certification of PLSDs by the City is not required.
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17 City of Placentia
Spill Procedures Flow Chart
SSO Reported to City
Public Works or
911 Dispatch – After
Hours
Is SSO within the City’s
Jurisdiction?
Supervisor or Standby
NO YES
(1) Report SSO to
responsible agency.

(2) Log contact
names, times and
numbers.

Identify and assess the area and extent of the discharge.

Supervisor or Standby Person
Notify supervisor of the location and condition of the
discharge. Supervisor or Standby Person
Notify sewer-cleaning contractors currently being utilized by the City. Supervisor
Assist contractor as needed including cleanup and recovery of all spilled sewage including any that may have entered the storm drain system. Supervisor
Evaluate the cause, effect and response to the SSO and
implement any necessary improvements based upon the
evaluation. Supervisor & Superintendent
Divert SSO flow away from any storm drain system.

Supervisor
Notify all the required regulatory agencies and develop and submit all required reports (refer to the Reporting
Procedures section of this document). Supervisor and
Superintendent – Reporting by Supervisor, LRO certifies report.

Document all actions taken during the spill and cleanup effort including photographs of the event. Supervisor
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18 3.2.2 Compliance Documents
Reporting of all unauthorized discharges from the City’s sanitary sewer collection system is required by the Order. Reporting requirements, procedures and agency contact names/phone numbers are included in the City’s Spill Emergency Response Plan, included in Appendix D in Volume II of this SSMP.

3.2.3 Roles and Responsibilities
The roles and responsibilities of each chain (position) in the line of communications are described below:

Public Works Director Administers the activities of the Public Works Department.

Public Works Superintendent Is responsible for the field operation and maintenance activities of the Public Works
Department including the sanitary sewer collection
system, and provides response to spills and is the
LRO for certifying CIWQS reports. Reports to the
Public Works Director.

Public Works Supervisor Is responsible for the oversight of the Public Works Department field service personnel including those
crews responsible for the operation and maintenance
of the sanitary sewer collection system. This person
may assist in the preparation of spill reports to the
CIWQS database. Reports to the Maintenance
Superintendent.
911 Dispatch Is responsible for receiving spill reports after normal City business hours and notifying the Emergency
Standby Person of the spill.

Emergency Standby Person Is responsible for responding to spills after normal City business hours. This person will initiate
procedures to protect the MS-4 system from receiving
sewage and will notify the Public Works Supervisor to
remediate the spill

89 CHAPTER 4 – LEGAL AUTHORITY

19 LEGAL AUTHORITY
This chapter describes the legal authority required to implement the SSMP plans and procedures.

The SSMP must include the legal authority, through sewer use ordinances, service agreements, or other legally binding procedures, to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include I/I, storm water, chemical dumping, unauthorized debris and cut roots, etc.); (b) Require that sewers and connections be properly designed and constructed; (c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned or maintained by the Public Agency;
(d) Limit the discharge of fats, oils, and grease and other debris that may cause blockages; (e) Enforce any violation of its sewer ordinances and
(f) Obtain easement accessibility agreements for locations requiring sewer system operations and maintenance, as applicable.

4.1 Compliance Summary
The City’s legal authority to operate and maintain its sanitary sewer collection system is within its Municipal Code. As part of its Municipal Code, the City has adopted the California Plumbing Code (CPC) which, together with the Municipal Code (a) prohibit illicit discharges into the City’s sanitary sewer collection system; (b) require that sewers and connections be properly designed and constructed; (e) provide enforcement for violations. By adopting the CPC, which includes requirements for the proper construction, connections, materials, etc., the City requires that all sewers and connections be properly designed and constructed as per the CPC. Likewise, the CPC outlines and requires the proper installation, testing and inspection of new and rehabilitated sewers. Additionally, the City utilizes the Standard Publication for Public Works Construction, – “Greenbook” for pipeline construction standards and inspections. Pipeline and other appurtenance construction guidelines are provided by the Standard Plans for Public Works Construction, current edition, and the City’s Sewer Notes. These publications are maintained at the City’s Engineering Division of the Public Works Department. The City enforces the codes through its building inspectors and building permit process. The City also requires that only California registered professionals provide service where required by law.

The City has an active FOG regulation (d) to limit the discharge of FOG into its sanitary sewer collection system and maintains easements (c) for facilities that are not located within the public right of way.

The City has an inflow and infiltration (I&I) control program as part of its ongoing line cleaning and maintenance program including CCTV and other mechanisms to detect and eliminate I&I. 90 CHAPTER 4 – LEGAL AUTHORITY

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20 The CPC (714.2) prohibits the unauthorized discharge of rain, surface or subsurface water into the sanitary sewer collection system. Municipal Code Section 1.08.020 provides for the enforcement of the City’s Municipal Code.

The WDR requires that the City have the legal authority in the following areas:

Legal Authority Order Requirements Applicable Sections of City Municipal Code/ California Plumbing Code
a. Preventative illicit discharge into its
sanitary sewer system (examples may
include I/I, storm water, chemical
dumping, unauthorized debris, and cut
roots, etc.)
California Plumbing Code Chapter 7, Section
714.0, Damage to Public Sewer or Private
Disposal System
b. Collaborate with storm sewer agencies
to coordinate emergency spill responses,
ensure access to storm sewer systems
during spill events, and prevent
unintentional cross connections of
sanitary sewer infrastructure to storm
sewer infrastructure
Chapter 16.20.080 - Interagency Cooperation
c. Require that sewers and connections be
properly designed and constructed
Chapter 22.48.030 – Sanitary Sewers
d. Ensure access for maintenance, inspection,
or repairs for portions of the lateral
owned or maintained by the Public Agency
Chapter 16.12.140 – Maintenance of the
Sewer Laterals
Chapter 16.24.050 - Monitoring, Reporting,
Notification and Inspection Requirements
e. Limit the discharge of fats, oils, grease, and
other debris that may cause blockages
Chapter 16.24.020 – General Limitations,
Prohibitions and Requirements on Fats, Oils
and Grease Discharges
CPC Section 714.1 – Unlawful Practices
f. Enforce any violation of its sewer
ordinances
Chapter 1.08 – General Penalty; and Chapter

16.24.060 – Enforcement (FOG)
g. Obtain easement accessibility agreements
for locations requiring sewer system
operations and maintenance
Chapter 16.12.140 – Maintenance of the
Sewer Laterals
Easements are maintained by the City’s
Engineering Department for facilities not
located within the public right of way.

4.2 Compliance Documents
The legal authority for enacting the SSMP programs and policies are included in the City’s Municipal Code. These, and other Ordinances adopted to amend existing ordinances, may be 91 CHAPTER 4 – LEGAL AUTHORITY

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21 reviewed at the City’s Administrative Offices located at 401 East Chapman Avenue, Placentia, CA 92870. The City’s Municipal Code is also available on the City’s website www.Placentia.Org . ◼ Title 1 establishes the basic enforcement process for the Code with individual Titles providing additional enforcement procedures.
◼ 5.24.140 establishes the City’s Sewer Service Fee to provide revenue for the operation and maintenance of the sanitary sewer collection system. ◼ Title 16 is devoted to sewers and storm water with 16.24 being the City’s FOG regulation, all of which is included as Appendix E of Volume II of this SSMP. ◼ Title 20 is Building Codes and Regulations with 20.12 adopting the 2016 California Plumbing Code.
◼ Easements are maintained by the City’s Engineering Department for facilities not located within the public right of way.
◼ Publication for Public Works Construction, current edition – Greenbook is available at the Engineering Division of the Public Works Department. ◼ Standard Plans for Public Works Construction, current edition are available at the Engineering Division of the Public Works Department.
◼ City’s Sewer Notes are available at the Engineering Division of the Public Works Department.
◼ I&I control is per the 2016 California Plumbing Code. Chapter 20.12 of the Municipal Code adopts the 2016 California Plumbing Code and is located in Appendix E of this SSMP. The City’s I&I Control Program is part of the City’s Sanitary Sewer Preventive Maintenance Program, located in Appendix F of Volume II of this SSMP.

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CHAPTER 5 – OPERATIONS AND MAINTENANCE

OPERATIONS AND MAINTENANCE
The Enrollee shall properly manage, operate, and maintain all parts of the sanitary sewer system owned or operated by the Enrollee, and shall ensure that the system operators (including employees, contractors, or other agents) are adequately trained and possess adequate knowledge, skills, and abilities.

The SSMP must include those elements listed below that are appropriate and applicable to the Enrollee’s system:

1. Maintain an up-to-date map of the sanitary sewer system, showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and applicable storm water conveyance facilities within the sewer system service area boundaries;

2. A scheduling system and a data collection system for preventive operation and maintenance activities conducted by staff and contractors. The scheduling system must include: Inspection and maintenance activities, higher-frequency inspections and maintenance of known problem areas, including areas with tree root problems, and regular visual and closed-circuit television (CCTV) inspections of manholes and sewer pipes. The data collection system must document data from system inspection and maintenance activities, including system areas/components prone to root- intrusion potentially resulting in system backup and/or failure. including a system for scheduling regular maintenance and cleaning of the sanitary sewer system with more frequent cleaning and maintenance targeted at known problem areas. The Preventative Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders;

3. Develop a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and TV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should focus on sewer pipes that are at risk of collapse or prone to more frequent blockages due to pipe defects. Finally, the rehabilitation and replacement plan should include a capital improvement plan that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan;

4. Provide in-house and external training on a regular basis for staff in sanitary sewer system operations and maintenance, and require contractors to be appropriately trained. The training must cover: the requirements of the General Order, the Enrollee’s Spill Emergency Response Plan procedures and practice drills, skilled estimation of spill volume for field operators, and electronic CIWQS reporting procedures for staff submitting data; and
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24 5. An inventory of sewer system equipment, including identification of critical replacement parts.

5.1 Mapping
The requirement for this section is to maintain an up-to-date map of the sanitary sewer collection system showing all gravity line segments and manholes, pumping facilities, pressure pipes and valves, and storm water conveyance facilities.

5.1.1 Compliance Summary
During the summer of 2013, the City invested in a computer based Geographic Information System (GIS) that currently contains mapping for the sanitary sewer collection system. As part of the project, the City had to verify the location of pipelines, pipe size, pipe material, manholes, and direction of flow of the City’s collection system assets. The City’s sewer GIS was further updated as part of the 2018 Sanitary Sewer Master Plan and Condition Assessment. The system is capable of generating up-to-date map books containing paper copies of the sanitary sewer collection system. The City also maintains GIS of the storm drain system which, along with the collection system GIS, is available to maintenance personnel. The GIS can be accessed either at City Hall or the City’s maintenance yard.

The City maintains paper maps of its sanitary sewer collection system. This includes the Tract As-Built maps showing both the sanitary sewer collection system and storm drain systems. These maps are housed in the Engineering Division of the Public Works Department for the City. The maps include the locations of manholes and their ID tags, siphons, easements, property parcels, pipelines, their depth and direction of flow, etc. Maps are periodically reviewed and updated by the City’s engineering consultant and Engineering Division of the Public Works Department.

The City completed its latest Storm Drain Master Plan 2000 in January 2001. This master plan includes mapping of the City’s storm drain system and an analysis of the storm water conveyance system. The City also maintains atlas maps of the storm drain system. Like the sewer atlas maps, the storm drain atlas maps are housed in the Engineering Division of the Public Works Department. Copies of both the sewer atlas and storm drain atlas maps are kept in the Public Works first responder’s vehicles, which are available to the City’s Public Works Maintenance Workers. These maps are periodically reviewed and updated. The City’s map can be found in Appendix N.

5.1.2 Compliance Documents
Original sanitary sewer collection system maps are owned and maintained by the Engineering Division of the Public Works Department. Appendix N contains the documents supporting compliance with the requirements for mapping are as follows:
◼ Tract Maps – available at the Engineering Division of the Public Works Department.
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25 ◼ Sewer Atlas Maps - located within first responder’s vehicles, at the Public Works Corporation Yard, and at the Engineering Division of the Public Works Department.
◼ Storm Drain Atlas Maps - located within first responder’s vehicles, at the Public Works Corporation Yard, and at the Engineering Division of the Public Works Department.
◼ Sewer and Storm Drain GIS – Access available at City Hall and the Public Works Maintenance Yard.
◼ 2000 Storm Drain Master Plan – located at the Engineering Division of the Public Works Department.
◼ 2018 Sewer Master Plan and Condition Assessment – located at the Engineering Division of the Public Works Department.

5.2 Preventive Maintenance Program
The Order requires the City to describe routine preventive operation and maintenance activities by staff and contractors, including a system for scheduling regular maintenance and cleaning of the sanitary sewer collection system with more frequent cleaning and maintenance targeted at known problem areas. The Preventive Maintenance (PM) program should have a system to document scheduled and conducted activities, such as work orders.

5.2.1 Compliance Summary
The operation and maintenance of the City’s sanitary sewer collection system is the responsibility of the City’s Department of Public Works. Due to the small size of the City’s Public Works staff, maintenance of the sanitary sewer collection system is performed via outside contract with Public Works personnel providing oversight. To comply with the requirements of the WDR and to assist the City’s Public Works staff in ensuring that the sanitary sewer collection system is properly operated and maintained, the City has developed a comprehensive written Preventive Maintenance Program (located in Appendix F of Volume II). The Preventive Maintenance Program describes how the City’s sanitary sewer collection system is to be operated and maintained paying particular attention to preventive and predictive maintenance, inspection, enhanced maintenance areas and record keeping. The Preventive Maintenance Program includes a Sewer Line Cleaning Guide, Sewer Line Inspection Guide and Infiltration and Inflow Reduction Plan. The Line Cleaning Guide includes specifications for the quality of line cleaning the City expects from its line cleaning contractor(s). The Sewer Line Inspection Guide outlines the requirements that the CCTV contractor must adhere to. The Infiltration and Inflow (I&I) Reduction Plan outlines the methodology of the City’s I&I Reduction Program.

The City of Placentia, while under the Santa Ana Regional Water Quality Control Board’s WDR, revamped its sanitary sewer collection system’s operation and maintenance program. Since that time the City has further evaluated the maintenance needs of its sanitary collection system and 96 CHAPTER 5 – OPERATIONS AND MAINTENANCE

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26 has revised the line cleaning program to meet the needs of the sanitary collection system. Under the current program the City cleans all of its sanitary sewer collection system lines every two years. Areas that have been deemed as requiring enhanced inspection and maintenance are cleaned every quarter or more frequently if needed (current Enhanced Maintenance Area list included in Appendix F). The City has CCTV inspected 100% of its sanitary sewer collection system and is currently committed to re-inspecting the system at a rate of approximately 14-20% per year, or the entire system every 5 to 7 years. Based upon this inspection and evaluation, routine maintenance is tailored to meet the actual needs of the system including updating the City’s capital improvement program (CIP) for system rehabilitation and replacement.

Funding for the operation and maintenance of the City’s sanitary sewer collection system is provided by the City’s sewer service fee. The sewer service fee was adopted by the City Council in April 2005 and is dedicated to providing necessary funds for the sanitary sewer collection system. The City completed a sewer rate study in 2021 and is currently reviewing the existing rates, anticipating the implementation of the new sewer service fee in 2025. Reporting of all unauthorized discharges from the City’s sanitary sewer collection system is required by the 2022 Order. Sewer spill reporting requirements and procedures are listed in Sections 3.2.1 and 3.2.2.

5.2.2 Compliance Documents
Documents which support compliance of this section include the following:
◼ Sanitary Sewer Preventive Maintenance Program – included as Appendix F in Volume II of this SSMP.
◼ Sewer Line Cleaning Guide – included as part of the Sanitary Sewer Preventive Maintenance Program located in Appendix F of Volume II of this SSMP. ◼ Sewer Line Inspection Guide - included as part of the Sanitary Sewer Preventive Maintenance Program located in Appendix F of Volume II of this SSMP. ◼ Infiltration and Inflow (I&I) Reduction Plan - included as part of the Sanitary Sewer Preventive Maintenance Program located in Appendix F of Volume II of this SSMP. ◼ Sanitary Sewer Overflow Emergency Response Plan – included in Appendix D of Volume II of this SSMP.
◼ Capital Improvement Plan – available at the Public Works Department. ◼ Sanitary sewer collection system inspection videos – available at the Public Works Department.

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27 5.3 Rehabilitation and Replacement Plan
Every Enrollee is responsible for developing a rehabilitation and replacement plan to identify and prioritize system deficiencies and implement short-term and long-term rehabilitation actions to address each deficiency. The program should include regular visual and CCTV inspections of manholes and sewer pipes, and a system for ranking the condition of sewer pipes and scheduling rehabilitation. The rehabilitation and replacement plan should include a CIP that addresses proper management and protection of the infrastructure assets. The plan shall include a time schedule for implementing the short- and long-term plans plus a schedule for developing the funds needed for the capital improvement plan.

5.3.1 Compliance Summary
As the system ages, replacement or rehabilitation is required. To address this issue the City has developed Replacement/Rehabilitation Plan for its sanitary sewer collection system (Appendix H of Volume II). This plan calls for the replacement or rehabilitation of the sanitary sewer collection piping and manholes based upon the materials used and the date that each segment was placed in service. The City’s collection system is divided into six geographical drainage areas (see map in Appendix H). Each drainage area is defined by its geographic location, tract development within the drainage area, and the drainage areas relationship to the Orange County Sanitation District (OCSD) interceptor system. Initial replacement/rehabilitation target dates were established based upon the engineered life expectancy of the materials used in the manufacturing of the pipelines and other appurtenances within each drainage area.

While the City was under the requirements of the RWQCB’s WDR the City engaged an aggressive CCTV inspection program to establish a baseline assessment of the actual condition of the City’s sanitary sewer collection system. The City has successfully conducted CCTV inspection of its entire system and continues to update its inspection data by CCTV re-inspecting its entire sewer collection system every 5 to 7 years. Data from the initial and subsequent CCTV inspections is used to target pipeline deficiencies and to update the City’s Replacement/Rehabilitation Plan as well as the 2018 Wastewater Master Plan Update, which was used to develop the City’s most current CIP with both condition and capacity-related deficiencies.

Through this process, previously unknown pipeline defects were discovered and both higher risk (high priority, short-term projects) and lower risk (medium priority, longer-term projects) were developed in the process. As part of the condition assessment component, defective pipe segments were rated and prioritized then added to the CIP list for the appropriate engineering solution. The City uses the NASSCO pipeline assessment standards for assessing its sanitary sewer collection system pipeline condition.

Funding is provided for the replacement/rehabilitation of the City’s sanitary sewer collection system by the sewer service fee. The sewer service fee is currently being reevaluated through a sewer rate study with an updated sewer service fee anticipated to be implemented in Fall 2025. 98 CHAPTER 5 – OPERATIONS AND MAINTENANCE

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28 5.3.2 Compliance Documents
The documents supporting compliance with the rehabilitation and replacement plan requirements are as follows:
◼ Sewer Line Inspection Guide - included as part of the Sanitary Sewer Preventive Maintenance Program located in Appendix F of Volume II of this SSMP. ◼ Replacement and Rehabilitation Plan – included in Appendix H of Volume II of this SSMP
◼ Annual City Budget – available at the Placentia City Hall. ◼ Current Capital Improvement Plan – available at the Public Works Department. ◼ Sanitary sewer collection system inspection videos – available at the Public Works Department.

5.4 Training Program
The City is required to provide training on a regular basis for staff in sanitary sewer collection system operations and maintenance, and to ensure that contractors to be appropriately trained.

5.4.1 Compliance Summary
The City has an ongoing training program for its Public Works employees. As part of this program, the Public Works field employees attend periodic WDR Awareness Training Workshops held at the City Yard. An abbreviated WDR Awareness Training program was presented to all other City personnel. City Public Works field employees have undergone, and continue to receive, Spill Response Training held in conjunction with the City’s storm water program at OCSD’s Spill Response Training Facility. Confined Space Safety and other safety training is offered to the City’s Public Works employees throughout the year. Public Works employees have attended seminars for regional sewer spill response and have attended the CWEA Spill Reporting Workshop. Through these trainings, staff have the knowledge for estimation of spill volume for field operators, and electronic CIWQS reporting procedures for staff submitting data.

Contractors providing service to the City for its sanitary sewer collection system must demonstrate to the City that their employees are adequately trained in sanitary sewer collection system maintenance techniques, confined space safety, and can properly operate the equipment they utilize. The City will obtain, and maintain on record, training records for their pipeline contractor on an annual basis to ensure their pipeline contractor is sufficiently trained. 99 CHAPTER 5 – OPERATIONS AND MAINTENANCE

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29 5.4.2 Compliance Documents
The following documents demonstrate they type of training provided to staff and what training requirements are required of contractors:
◼ City employee training records are maintained in their personnel files – available at the Placentia City Hall
◼ Pipeline contractor training records – available at the Department of Public Works

5.5 Equipment and Parts Inventories
Each Enrollee is required to provide equipment and replacement part inventories, including identification of critical replacement parts for the operation and maintenance of its sanitary sewer collection system.

5.5.1 Compliance Summary
The City of Placentia’s sanitary sewer collection system is a gravity-based system. Being gravity based, the transport of sewage does not require any pumping or force mains. The City’s pipelines are almost entirely vitrified clay pipe (VCP) of standard, commonly available sizes. There are no known critical components (components that require special manufacturing or have excessive lead times when ordering) within the City’s sanitary sewer collection system. Additionally, the City contracts out for all of its line cleaning and any required system rehabilitation or repair. For these reasons, the City does not maintain any inventory of pipeline components. As the City does fulfill the roll of first responder to Spills, the City maintains response vehicles equipped with the necessary equipment to divert and / or contain spills until the necessary contractor arrives.

As part of the Spill Emergency Response Plan (SERP or ERP), the City maintains a list and contact information of line cleaning and pipeline contractors. The City currently utilizes Houston & Harris (per Standby List 6-15 until 10-04) for any emergency pipeline repair needs.

5.5.2 Compliance Documents
The documents supporting compliance with the requirement to maintain an inventory of equipment and parts including the identification of critical parts are as follows:
◼ Response Equipment Inventory – list of City vehicles maintained at the Department of Public Works.
◼ List of Contractors – available in the SERP and Department of Public Works

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31 CHAPTER 6 – DESIGN AND PERFORMANCE PROVISIONS

DESIGN AND PERFORMANCE PROVISIONS
This chapter references the design and construction standards & specifications for new sewer systems, pump stations, and other appurtenances, and for the rehabilitation and repair of existing sewer systems. Also included are the procedures and standards for the inspection and testing of these facilities. The Order requires the following:

1. Design and construction standards and specifications for the installation, repair, and rehabilitation of existing and proposed system infrastructure components, including but not limited to pipelines, pump stations, and other system appurtenances. If existing design criteria and construction standards are deficient to address the necessary component-specific hydraulic capacity as specified in Section 8 of Attachment D of the Order, the procedures must include component-specific evaluation of the design criteria; and

2. Procedures and standards for inspecting and testing the installation of new sewers, pumps, and other equipment and appurtenances and for rehabilitation and repair projects.

6.1 Compliance Summary
The City utilizes the services of a licensed California registered engineer to assist with new construction, replacement or rehabilitation of the City’s sanitary sewer collection system. The City also maintains a draftsmen position to assist with on-site construction inspections and updating system drawings and as-builts. The City has also adopted the California Plumbing Code (CPC) and requires that all construction meet the required standards and specifications.

Construction management may be outsourced to a qualified firm or individual. To assist City personnel, the City utilizes:
• The 2016 California Plumbing Code (CPC),
• Standard Publication for Public Works Construction, current edition – Greenbook for pipeline inspections,
• Standard Plans for Public Works Construction, current edition, and • City’s Sewer Notes for sewer pipeline and facilities construction.

Current work is guided by these various standards and specifications that are on file and subject to change as needed. Design work is performed by a licensed professional California registered engineer for construction and or rehabilitation and replacement projects. Contractors must be licensed and insured.

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32 6.2 Compliance Documents
The documents used for design and performance evaluations include the following:
◼ California Plumbing Code – located at the Engineering Division of the Public Works Department.
◼ Standard Publication for Public Works Construction, current edition – Greenbook - located at the Engineering Division of the Public Works Department. ◼ Standard Plans for Public Works Construction, current edition – located at the Engineering Division of the Public Works Department.
◼ City’s Sewer Notes – located at the Engineering Division of the Public Works Department.

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33 CHAPTER 7 – SPILL EMERGENCY RESPONSE PLAN

SPILL EMERGENCY RESPONSE PLAN
Under the Order, each Enrollee shall develop and implement an overflow emergency response plan that identifies measures to protect public health and the environment. At a minimum, this plan must include the following:
(a) Proper notification procedures so that the primary responders, appropriate local officials, and regulatory agencies are informed of all spills in a timely manner; (b) All spills shall be reported in accordance with the MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification.
(c) A program to ensure an appropriate response to all spills; (d) Procedures to ensure prompt notification to appropriate regulatory agencies and other potentially affected entities (e.g. health agencies, Regional Water Boards, water suppliers, etc.) of all spills that potentially affect public health or reach the waters of the State in accordance with the MRP.
(e) All spills shall be reported in accordance with this MRP, the California Water Code, other State Law, and other applicable Regional Water Board WDRs or NPDES permit requirements. The SSMP should identify the officials who will receive immediate notification;
(f) Procedures to ensure that appropriate staff and contractor personnel are aware of and follow the Emergency Response Plan and are appropriately trained; (g) Procedures to address emergency operations, such as traffic and crowd control and other necessary response activities; and
(h) A program to ensure that all reasonable steps are taken to contain and prevent the discharge of untreated and partially treated wastewater to waters of the United States; (i) Minimize and remediate public health impacts and adverse impacts on beneficial uses of waters of the State;.
(j) Procedures to remove sewage from the drainage conveyance system in addition to cleaning the spill areas and drainage conveyance system in a manner that does not inadvertently impact beneficial uses in the receiving waters; (k) Implement technologies, practices, equipment, and interagency coordination to expedite spill containment and recovery. This includes pre-planned coordination and collaboration with storm drain agencies and other utility agencies/department prior, during, and after a spill event;
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34 (l) Documentation and reporting of spill events as required in this Order and conduct post-spill assessments of spill response activities; and (m) Annually, review and assess effectiveness of the Spill Emergency Response Plan and update the Plan as needed.

7.1 Compliance Summary
The City of Placentia has an Spill Emergency Response Plan (SERP) in compliance with the requirements of the WDR, last updated in 2025. A copy of the SERP is located in Appendix D of Volume II of this SSMP.

The City’s SERP consists of detailed instructions for City personnel for responding to an spill or any other type of unauthorized spill within the City’s jurisdiction. The SERP includes notification procedures, personnel callout lists, contractors and other resources that may be needed to respond to a spill. The SERP also includes descriptions of the duties that the City’s first responders and supervisors are responsible to perform.

Although the City does not have any impounded water bodies within its jurisdiction that might require a Portable Aeration Plan, there is a potential for a spill to migrate through the City’s MS- 4 system to either the Santa Ana River or Carbon Creek. The City, via its participation on the OC WDR Steering Committee, has assisted OCSD in the development of the Portable Aeration Report.

7.2 Compliance Documents
The compliance documents that detail the agency’s Overflow Emergency Response Plan are as follows:
◼ Spill Emergency Response Plan - is included in Appendix D of Volume II of this SSMP.
◼ Portable Aeration Plan – located in the Department of Public Works as well as in Appendix D of Volume II of this SSMP.

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35 CHAPTER 8 – SEWER PIPE BLOCKAGE CONTROL PROGRAM

SEWER PIPE BLOCKAGE CONTROL PROGRAM
Under the Order, each Enrollee is required to evaluate its service area to determine whether a sewer pipe blockage control program is needed to control fats, oils, grease, rags and debris. If the Enrollee determines that a sewer pipe blockage control program is not needed, the Enrollee must provide justification for why it is not needed. If fats, oils, and grease (FOG) is found to be a problem, the Enrollee must prepare and implement a sewer pipe blockage control program to reduce the amount of these substances discharged to the sanitary sewer system. This plan shall include the following at minimum:
(a) An implementation plan and schedule for a public education outreach program that promotes proper disposal of FOG;
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer system service area. This may include a list of acceptable disposal facilities and/or additional facilities needed to adequately dispose of FOG generated within a sanitary sewer system service area;
(c) The legal authority to prohibit discharges to the system and identify measures to prevent spills and blockages caused;
(d) Requirements to install grease removal devices (such as traps or interceptors), design standards for the removal devices, maintenance requirements, BMP requirements, record keeping and reporting requirements;
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether the Enrollee has sufficient staff to inspect and enforce the FOG ordinance; (f) An identification of sanitary sewer system sections subject to FOG blockages and establishment of a cleaning maintenance schedule for each section; and (g) Implementation of source control measures for all sources of FOG discharged to the sanitary sewer system for each section identified in (f) above.

8.1 Compliance Summary
The City of Placentia recognizes that historically 38% of the spills having a known cause within the City’s sanitary sewer collection system were due to an accumulation of FOG. Likewise, many of the City’s enhanced maintenance areas are FOG related. As a preventative measure, these enhanced maintenance areas are on an enhanced cleaning schedule being cleaned at least quarterly. With the adoption of the WDR, the City developed and implemented a comprehensive Sewer Pipe Blockage Control Program. This is a permit-based program affecting all food service establishments (FSEs) that discharge into the City’s sanitary sewer collection system. This program and its supporting FOG Control Ordinance are derivatives of the model FOG Control Ordinance and program developed by OCSD in conjunction with the OC WDR Committee.

The Ordinance and program require that all FSEs must install an approved grease interceptor. 106

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36 The Ordinance and program, on a case-by-case basis, allows for variances and waivers under limited specified conditions with the approval of the City’s FOG Control Program Manager. All FSEs are required to utilize kitchen best management practices. Each FSE has been provided with a FOG Program handbook that includes information on the FOG Control Program, FSEs responsibilities, best management practices, employee training aids, frequently asked questions (in both English and Spanish) and record keeping materials (all information also available on the City’s website). Enforcement is provided through a series of inspections with the ability to issue citations or take other necessary steps to ensure compliance with the program. These inspections were initiated with the programs adoption and are ongoing. The City has a goal of completing at least one inspection per FSE per year.

A FOG Characterization Study was performed to identify areas of FOG concentration. In this study, FSEs were inventoried and their relationship to known enhanced maintenance areas was plotted. The City intends to use the FOG Characterization Study as a measure of the FOG program’s effectiveness and will update the study as additional information becomes available.

FOG disposal is through the OCSD treatment plant in Fountain Valley. FOG collected through line cleaning or the cleaning of grease interceptors within the City is taken to OCSD for treatment. FSEs must use licensed grease haulers to clean and transport material removed from grease interceptors.

Manifests for cleaning and grease removal must be maintained by the FSEs and are reviewed during the City’s inspections. Inspections may be conducted by City staff or by a contractor hired by the City.

The City utilizes its newsletter and other public events to inform the public of the necessity to properly dispose of residential FOG.

8.2 Compliance Documents
The FOG Control program activities are documented under the following ordinances, reports, and studies:
◼ FOG Control Ordinance - included as Appendix I in Volume II of this SSMP. ◼ FOG Control Program - included as Appendix J in Volume II of this SSMP. ◼ FOG Characterization Study - included as Appendix K in Volume II of this SSMP. ◼ FSE FOG Handbook – available from the FOG Program Manager. ◼ FOG Disposal Alternatives Report – In-Plant FOG Impact Study (OCSD) – located at the office of the FOG Program Manager.
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37 CHAPTER 9 – SYSTEM EVALUATION AND CAPACITY ASSURANCE AND

CAPITAL IMPROVEMENTS

SYSTEM EVALUATION AND CAPACITY ASSURANCE AND CAPITAL

IMPROVEMENTS
The Order requires that each Enrollee shall prepare and implement a plan to include procedures and activities for: routine evaluation and assessment of capital improvement plan (CIP); routine evaluation and assessment of system conditions; capacity assessment and design criteria; prioritization of corrective actions. At a minimum, the plan must include:

1. System Evaluation and Condition Assessment: The plan must include the procedures and activities for:
i. Evaluate the sanitary sewer system assets utilizing the best practices and technologies available;
ii. Identify and justify the amount (percentage) of its system for its condition to be assessed each year;
iii. Prioritize the condition assessment of system areas that

1. Hold a high level of environmental consequences if vulnerable to collapse, failure, blockage, capacity issues, or other system deficiencies;

2. Are located in or within the vicinity of surface waters, steep terrain, high groundwater elevations, and environmentally sensitive areas;

3. Are within the vicinity of a receiving water with a bacterial-related impairment on the most current Clean Water Act section 303(d) List;
iv. Assess the system conditions using visual observations, video surveillance and/or other comparable system inspection methods;
v. Utilize observations/evidence of system conditions that may contribute to exiting of sewage from the system which can reasonably be expected to discharge into a water of the State;
vi. Maintain documents and recordkeeping of system evaluation and condition assessment inspections and activities; and
vii. Identify system assets vulnerable to direct and indirect impacts of climate change, including but not limited to: sea level rise; flooding and/or erosion due to increased storm volumes, frequency, and/or intensity; wildfires; and increased power disruptions.

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38 2. Capacity Assessment and Design Criteria: The Plan must include procedures to identify system components that are experiencing or contributing to spills caused by hydraulic deficiency and/or limited capacity, including procedures to identify the appropriate hydraulic capacity of key system elements for:

i. Dry-weather peak flow conditions that cause or contributes to spill events;
ii. The appropriate design storm(s) or wet weather events that causes or contributes to spill events;
iii. The capacity of key system components; and
iv. Identify the major sources that contribute to the peak flows associated with sewer spills.

The capacity assessment must consider:
i. Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; ii. Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions; iii. Capacity of systems subject to increased infiltration and inflow due to larger and/or higher-intensity storm events as a result of climate change;
iv. Increases of erosive forces in canyons and streams near underground and aboveground system components due to larger and/or higher- intensity storm events;
v. Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and vi. Necessary redundancy in pumping and storage capacities.

3. Prioritization of Corrective Action: The findings of the condition assessments and capacity assessments must be used to prioritize corrective actions. Prioritization must consider the severity of the consequences of potential spills.

4. Capital Improvement Plan: The capital improvement plan must include the following items:
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39 i. Project schedules including completion dates for all portions of the capital improvement program;
ii. Internal and external project funding sources for each project; and

iii. Joint coordination between operation and maintenance staff, and engineering staff/consultants during planning, design, and construction of capital improvement projects; and Interagency coordination with other impacted utility agencies.

9.1 Compliance Summary
System Evaluation and Condition Assessment: The Placentia sanitary sewer collection system is divided into six (6) geographical drainage areas, consistent with tract development within those drainage areas, and their relationship to the OCSD interceptor system. Each drainage area is independent of the others and connects to the OCSD system at various locations. Sewage collected in each area flows to the OCSD interceptor pipelines where it is transported to OCSD’s treatment facilities. These areas developed at different times as the City changed from a primarily agricultural area into a residential community. Because each basin is independent, development within a basin only affects the capacity of that basin and not the remainder of the sanitary sewer collection system. The City is almost 100% built out.

In 2000, the City had a flow study conducted to determine the actual wastewater generation factors from the various types of sanitary sewer collection system users within the City. The data was used to calibrate a model of the collection system to determine if sufficient capacity exists. At that time, 20 of the City’s 44 reaches were modeled. In the first quarter of 2005, as part of the City’s 2005 Sewer Master Plan Update, the City contracted to have the model re-run for all 44 reaches of the collection system. Results were incorporated into the City’s Capacity Assurance Plan as part of its Region 8 SSMP. Those pipe segments that the model indicated as being under capacity were added to the City’s CIP in 2005. Field studies were also conducted to measure the actual flow levels at different times of the day over a period of one week for those pipe segments that the model indicated as not having sufficient capacity. This assisted the City in prioritizing projects as the computer model is a projection of flow conditions. The City of Placentia historically has not experienced capacity-related issues in the sanitary sewer collection system, nor are they currently.

In 2009 the City completed an aggressive CCTV inspection program. Over a period of 2½ years the City CCTV inspected its entire sanitary sewer collection system. This has established a baseline condition assessment for the sanitary sewer collection system. Re-inspections are conducted at a rate of approximately 14-20% of the system per year (or full system every 5 to 7 years).

During the summer of 2013, the City installed a comprehensive GIS system for its sewer collection and stormwater systems. The GIS system allows the City to easily access maintenance data, including video inspections of the sanitary sewer collection system pipeline segments. In 110

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40 2018, as part of a Sewer Master Plan Update, the City developed updated design and evaluation criteria, as well as an updated hydraulic model. A three-week flow monitoring program was utilized to calibrate the existing dry weather hydraulic model scenario and to assess I/I impacts to the system. No significant wet weather response was captured for the flow monitoring period and so wet weather flow monitoring data from OCSD was utilized to determine the peak wet weather flow scenario. Results of the existing system capacity evaluation indicated that approximately 2% of pipes show capacity deficiencies under existing peak dry weather flow conditions and approximately 15% of pipes show capacity deficiencies under existing peak wet weather flow conditions The Sewer Master Plan capacity evaluation effort resulted in seven (7) capacity related CIP projects totaling $13.8M.

The city maintains documents and records related to system evaluations and condition assessments, such as the one conducted in 2018, to ensure that deficiencies are identified. Given that the city is situated in a flat terrain, the findings will prioritize areas that could have significant environmental consequences if they are vulnerable to collapse. The system may also be susceptible to both direct and indirect impacts of climate change, including wildfires, flooding, erosion, and power disruptions.

In the future, if a new evaluation is carried out to monitor flow, model hydraulics, or assess the sewer system further, any additional deficiencies in sewer capacity will be identified. Once these deficiencies are noted, they will be addressed using appropriate engineering solutions to the specific conditions.

Capacity Assessment and Design Criteria: The City utilizes industry standards as the design criteria for its sanitary sewer collection system. All design work is conducted by registered California professional engineers and all contractors are required to be licensed and insured. The City requires that all design be compliant with the latest edition of the California Plumbing Code (CPC) supplemented by the Standard Publication for Public Works Construction (Greenbook), Standard Plans for Public Works Construction (current edition), and the City’s Sewer Notes to establish standards of work, material and construction procedures for improvements to the City’s sanitary sewer collection system. The system is designed to handle projected dry and wet weather peak flows, including other sources of peak flow from commercial and industrial activities.

Design standards were created as part of the 2018 Sewer Master Plan Update. The sewer design criteria for the City are shown in the following table.

Design Criteria City of Placentia
Minimum Size 8-inches
Minimum Slope (8”) 0.40%
Minimum Slope (12” and larger) 0.24%
Manning’s “n” 0.013
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CAPITAL IMPROVEMENTS

CONTINUED

41 Minimum Velocity (ft/s) 2
Maximum d/D1 (<12”) at PWWF 0.5
Maximum d/D (12” and larger) at PWWF 0.75
Maximum Distance between Manholes (ft) 300
Notes:
1 d/D = ratio of depth of water to the diameter of the pipe The City Engineer or hired qualified professional engineer provides thorough review of all sewer plans for proposed development projects in the City to ensure the capacity assessment considers:
1) Data from existing system condition assessments, system inspections, system audits, spill history, and other available information; 2) Capacity of flood-prone systems subject to increased infiltration and inflow, under normal local and regional storm conditions; 3) Capacity of systems subject to increased infiltration and inflow due to larger and/or higher -intensity storm events as a result of climate change; 4) Increases of erosive forces in canyons and streams near under- ground and aboveground system components due to larger and/or higher-intensity storm events; 5) Capacity of major system elements to accommodate dry weather peak flow conditions, and updated design storm and wet weather events; and 5) in pumping and storage capacities.

Prioritization of Corrective Action: The results and findings of the system evaluation and capacity assessments will be used to implement corrective actions to improve the efficiency of the sanitary sewer system and prevent future spills. This information will also inform the CIP schedule a nd applicable projects. The City will prioritize the corrective actions based upon the severity of the consequence of the potential spill.

The City has incorporated several capacity enhancement measures into its sanitary sewer collection system. The City has an Infiltration and Inflow (I&I) program to prevent storm water or groundwater from entering the system. The I&I program is designed to identify and eliminate sources of I&I within the City’s sanitary sewer collection system through the selective use of smoke testing, flow monitoring, and CCTV. As part of this program, the City completed the Walnut Drainage Project in 2009. This project eliminated a severe drainage issue that occurred during heavy rain events causing flooding and inundation of the sanitary sewer collection system in the Walnut Avenue area. The City’s CCTV inspection program and proactive line cleaning program ensure the sanitary sewer collection system can handle designed flows. The CCTV inspection program provides the City with visual data on internal deficiencies while the line cleaning program keeps the sanitary sewer collection lines free of accumulations of FOG, roots, and other debris. The City has also established a minimum size of 8-inch diameter pipe for sewer mains.

Capital Improvement Plan: In 2019, the City revised and updated its CIP. The updated CIP includes $16 million in capital improvements for the sanitary sewer collection system. These projects are a combination of pipe deficiencies and capacity issues. The CIP was updated based upon the findings of the 2018 Sewer Master Plan Update. 112

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CAPITAL IMPROVEMENTS

CONTINUED

42 There are no sewer projects in the City’s current CIP. The CIP is periodically reviewed with changes being made to the project list and start dates to meet the changing needs of the City.

The CIP also contains budgetary cost projections for the listed projects. Funding is provided for the replacement/rehabilitation of the City’s sanitary sewer collection system by the Sewer Enterprise Fund balance. Grants and bond sales are additional means the City can utilize to fund its CIP projects.

The City coordinates with operation, maintenance and engineering staff depending on the pace of development. The capacity of the sewage collection system to carry the existing and projected flows is evaluated and improvements recommended. These recommendations become part of the costs when considering changes to the wastewater system.

9.2 Compliance Documents
The documents used for system evaluation and capacity assurance are as follows:
◼ 2018 Wastewater Master Plan included as Appendix G in Volume II of this SSMP and located at the Public Works Department.
◼ Replacement and Rehabilitation Plan – included in Appendix H of Volume II of this SSMP.
◼ Capital Improvement Plan – available at the Public Works Department. ◼ Inflow and Infiltration Reduction Plan – part of the City’s Operation and Maintenance Program.
◼ City General Plan – located at the Placentia City Hall. ◼ Computer GIS – accessible at City Hall and the Public Works Yard.

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43 CHAPTER 10 – MONITORING, MEASUREMENT,

AND PROGRAM MODIFICATIONS

MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
The Plan must include an Adaptive Management section that addresses Plan-implementation effectiveness and the steps for necessary Plan improvement, including: :
(a) Maintain relevant information, including audit findings, that can be used to establish and prioritize appropriate SSMP activities;
(b) Monitor the implementation and, where appropriate, measure the effectiveness of each element of the SSMP;
(c) Assess the success of the preventative operation and maintenance program; (d) Update plan procedures and activities, as appropriate, based on results of monitoring or performance evaluations; and
(e) Identify and illustrate spill trends, including: spill frequency, location, and estimated volumes.

10.1 Compliance Summary
City staff reviews the maintenance activities and programs necessary for the efficient operation of the sanitary sewer collection system. This includes tracking information related to the collection system, such as all maintenance activities, audit findings, spill data, service and repair history, root control, pipe cleaning, and customer complaints. The collected data is used to generate reports that help monitor and prioritize SSMP activities. This data is used to determine if the City’s activities are sufficient to meet the stated goals of the SSMP. Line cleaning records provided by the City’s contractor are reviewed for abnormalities such as increased grease accumulation or root growth. Likewise, the cleaning records of the enhanced maintenance areas are reviewed for changes.

The effectiveness of the program shall be monitored and tracked through the City to minimize sewer spills. These include:
• Total number of spills;
• Total number and their amount discharged or reaching the Waters of the United States; • Spill response time;
• Reduction in repeated incidents of spill at the same location; and • Reduction in number of spills caused by flows exceeding the capacity of the collection system.

When spills occur, their source is identified, and appropriate action taken to ensure future spills do not occur at the same location with the same cause. Spill response is reviewed and modified if necessary. O&M costs are carefully monitored to ensure sufficient funds are being provided by 114

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AND PROGRAM MODIFICATIONS

CONTINUED

44 the sewer service fee. CCTV inspection videos are reviewed as they become available and are compared to the established baseline videos to track changes in the system. The sewer pipe blockage control program is periodically reviewed for its effectiveness in reducing FOG related spills. The City is an active member in the OC WDR Steering Committee and OC WDR General Group, sponsored by OCSD, with employees attending both meetings and workshops.

Information and data on the City’s sanitary sewer collection system is always available for audit as provided under the Order. Changes are made as necessary to continually improve the SSMP.

The City of Placentia has been reporting and keeping statistics on spills occurring within the City’s jurisdiction. Records of individual spills (public and private) that occurred under the Region 8 Order were kept in hard copy and a monthly summary on an Excel spreadsheet. Under the Statewide Order all spills are reported to the CIWQS online database. A current spreadsheet tracking spills over the past 16 years is available in Appendix M of Volume II and includes spills by category, volume, cause and enhanced maintenance area location. These data indicate a 16-year average spill rate (number of spills per 100 miles of system per year) of 0.8, which would categorize the City as having a well performing system. These records are reviewed for source and cause during the investigative process of a spill and will be utilized to measure of effectiveness of the overall SSMP. Biennial audits review spill data to identify trends and are used to modify the program elements and/or SSMP implementation to ensure improved system performance. A change log is contained in Appendix B of Volume lI of the SSMP to track changes that occur to the document.

10.2 Compliance Documents
The compliance documents are as follows:
◼ Individual spill reports – located at the City’s Public Works Corporation Yard and on the CIWQS online database.
◼ Line cleaning and maintenance reports – located at the City’s Public Works Corporation Yard.
◼ Enhanced maintenance area cleaning reports – located at the City’s Public Works Corporation Yard.
◼ Employee training records – located at the Placentia City Hall. ◼ Records retention guidelines – located in Volume II, Appendix L. ◼ SSMP Performance Tracker spreadsheets – located at the Public Works Department and included in Volume II, Appendix M.

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45 CHAPTER 11 – PROGRAM AUDITS

PROGRAM AUDITS
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the size of the system and the number of spills. At a minimum, these audits must occur every three years and a report must be prepared and kept on file. This audit shall focus on evaluating the effectiveness of the SSMP and the Enrollee’s compliance with the SSMP requirements identified in this subsection (D.13), including identification of any deficiencies in the SSMP and steps to correct them.

11.1 Compliance Summary
Audits will review the City’s SSMP activities from the time of the last audit and will summarize the data accumulated through its monitoring, measuring, and program modification efforts.

Particular attention will be paid to each program’s effectiveness in meeting its goals, objectives, and priorities while ultimately being tied into the budgetary process.

The audit process will include the review of additions or improvements made to the collection system during the current audit period and describe planned additions and improvements for the upcoming audit period. Supporting documents will be reviewed to ensure they are up to date and the most recent documents are available and referenced. This process will also ensure that historical documents are kept for future reference.

The Enrollee shall submit a complete audit, including identification of any deficiencies and the recommended steps taken or planned to correct them, will be included in the audit report. A statement that sewer system operators’ input on the audit findings has been considered . Along with a proposed schedule for the Enrollee to address the identified deficiencies. The audit report will be used in the City’s budgeting process when planning future CIP projects.

Employee training will be reviewed to ensure programs and mechanisms are in place to provide necessary training, and that all staff is up to date with required training. Training includes on the job requirements, safety, required licenses and/or certificates, and professional development.

Completed audits are retained on file the Placentia City Hall for a minimum of five years.

11.2 Compliance Documents
The documents used for audit evaluations include the following:
◼ Individual spill reports – located at the City’s Public Works Corporation Yard and on the CIWQS online database.
◼ Line cleaning and maintenance reports – located at the City’s Public Works Corporation Yard.
◼ Enhanced maintenance area cleaning reports – located at the City’s Public Works Corporation Yard.
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CONTINUED

46 ◼ Employee training records – located at the Placentia City Hall. ◼ SSMP Performance Tracker spreadsheet – located in Volume II, Appendix M. ◼ City’s Record Retention Guidelines – located in Volume II, Appendix L ◼ City’s annual sanitary sewer collection system budget – located at the Placentia City Hall.
◼ Current audits are maintained at the Placentia City Hall.

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47 CHAPTER 12 – COMMUNICATIONS

COMMUNICATIONS
The Enrollee shall communicate on a regular basis with the public on the development, implementation, and performance of its SSMP. A communication plan must include procedures for the Enrollee to communicate with the public for spills and discharges resulting in closures of public areas, or that enter a source of drinking water. The communication system shall provide the public the opportunity to provide input to the Enrollee as the program is developed and implemented.

The Enrollee shall also create a plan of communication with owners/operators of systems that are tributary and/or satellite to the Enrollee’s sanitary sewer system for system operation, maintenance, and capital improvement-related activities

12.1 Compliance Summary
During the development of the original SSMP for Region 8 the City encouraged public participation through the use of newsletters and public events. When the State of California adopted the current statewide WDR, the City updated its Region 8 SSMP to ensure compliance with the State Order. The City continues to communicate with interested parties on the implementation and performance of its SSMP. The communication program allows interested parties to provide input on the program’s performance.

The City disseminated public information on the SSMP and its various elements in numerous ways. The City’s communication program uses, at a minimum, public meetings, online communications ( www.placentia.org) , print customer communications, and business/local organizations as a means to communicate with the public. The Volume I of most recent version of the SSMP is available on the City’s website. The City of Placentia allows public comment at its City Council meetings. The City is also a participant in the OC WDR Group and, as such, meets on a monthly basis to discuss sewer issues.

The City does accept a small amount of sewage flow from the City of Brea. This is allowed through a long-standing contract between the City of Placentia and the City of Brea. The City also maintains a close relationship with the Yorba Linda Water District which owns and operates the sanitary sewer collection system within the portion of the City that is within the District’s jurisdiction. All of the City’s sewage flows to the OCSD interceptor system at several locations throughout the City. As with the City of Brea, OCSD and the City of Placentia have a long- standing contract allowing the City to deposit its sewage flow into OCSD’s interceptor system.

Spills or discharges that enter a source of drinking water are noticed to the public by Yorba Linda Water District. Any other spills or discharges that require closure of public areas are coordinated by the City.

12.2 Compliance Documents
The documents used for the communications program include the following:
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48 ◼ City’s website at www.placentia.org .
◼ Most current approved SSMP available on the City’s website. ◼ FOG Resources, including Kitchen BMPs, Grease Interceptors fact sheet, FOG Program FAQs and log sheets are available on the City’s website. ◼ City agreement with the City of Brea – available at the Placentia City Hall. ◼ City agreement with OCSD – available at the Placentia City Hall or OCSD Administrative Offices.

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49 CHAPTER 13 – GENERAL COMPLIANCE REQUIREMENTS

GENERAL COMPLIANCE

13.1 SSMP and Program Certification
Both the SSMP and the City’s program to implement the SSMP must be certified by the City to be in compliance with the requirements set forth above and must be presented to the City’s governing board for approval at a public meeting. The City shall certify that the SSMP, and subparts thereof, are in compliance with the general WDRs within the time frames identified in the time schedule provided in subsection D.15.

In order to complete this certification, the City’s authorized representative must complete the certification portion in the Online Spill Database Questionnaire by checking the appropriate milestone box, printing and signing the automated form, and sending the form to:

State Water Resources Control Board
Division of Water Quality
Attn: SSO Program Manager
P.O. Box 100
Sacramento, CA 95812
The SSMP must be updated every six (6) years and must include any significant program changes.

Re-certification by the governing board of the City is required in accordance with D.14 when significant updates to the SSMP are made. To complete the re-certification process, the City shall enter the data in the Online Spill Database and mail the form to the State Water Board, as described above.

13.2 Compliance Summary
The SSMP will be presented to the City of Placentia City Council for approval on July 15, 2025.

Re-certification of the SSMP will occur every six (6) years from the date of SSMP approval.

13.3 Compliance Documents
The following documents provide the legal basis for the City of Placentia’s approval of the SSMP. ◼ City of Placentia’s City Council meeting minutes from July 15, 2025 – located at the Placentia City Hall and on the City’s website.
◼ Approved SSMP – located at the Placentia City Hall and on the City’s website. ◼ State Water Resources Control Board (SWRCB) Order Number 2022-0103- DWQ, Statewide General Waste Discharge Requirements for Sanitary Sewer Systems – located at the Placentia City Hall and Appendix A in Volume II of this SSMP.
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Agenda Item No: 1.f

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Joe Lambert
From: Development Services
Subject:

S e c o n d Reading and Adoption of Ordinance No. O-2025-05, amending development standards and regulatory requirements in Title 23 (“Zoning”) of the Placentia Municipal Code relating to Accessory Dwelling Units and Junior Accessory Dwelling Units to be in compliance with State law (Zoning Code Amendment No. ZCA 2025-01)
Financial Impact:

Fiscal Impact:

None.

Summary:

The City regulates Accessory Dwelling Units (ADUs) via Section 23.73 of the Placentia Municipal Code. Certain components of these regulations, as well as other related City regulations, do not comply with certain new State laws. Therefore, updates to the Placentia Municipal Code (PMC) are necessary to achieve compliance with recent State legislation. The City’s regulations related to ADUs were last updated in February 2020 in response to 2019 State legislative actions. Since that time, the legislature has adopted several bills amending ADU and Junior ADU regulations. If a city does not have an ADU ordinance that is compliant with state law, then any applications submitted will be processed under the State law requirements without any local standards. The proposed zoning amendments are required to be in compliance with current State laws. Ordinance No. O-2025-05 was introduced for First Reading at the City Council meeting of July 1, 2025.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance No. O-2025-05, An Ordinance of the City Council of the City of Placentia, California, am en d in g Chapter 23.73 of the Placentia Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in Accordance with State Law.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to achieve:

Implementation of Housing Element Strategies, Objective Number 3.10. This agenda item will specifically create opportunities for the development of more housing in the City, including a mix of housing at various price points.
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Discussion:

The City's regulations related to ADUs were last updated in February 2020 in response to 2019 State legislative actions. The ADU regulations currently in effect were adopted by City Council in February 2020. Since 2020, the legislature has adopted several bills amending ADU and Junior ADU regulations. If a local jurisdiction does not have an ADU ordinance that is compliant with state law, then any applications submitted will be processed under the State law requirements without any local standards. The proposed zoning amendments are required to be in compliance with current State laws.

On June 10, 2025, the City of Placentia Planning Commission held a public hearing and recommended that the City Council adopt a Categorical Exemption for this item and recommended approval of ZCA 2025-01. On July 1, 2025, City Council held a public hearing and subsequently, Ordinance No. O-2025-05 was introduced for First Reading at the City Council meeting of July 1, 2025.

Fiscal Impact Summary:

Fiscal Impact:

No fiscal Impact.

Attachments

1._Ordinance_O-2025-05.docx

1.A. Ord. Ex.A ADU and JADU 2025 clean.docx
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ORDINANCE NO. O-2025-05

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AMENDING CHAPTER 23.73

OF THE PLACENTIA MUNICIPAL CODE RELATING TO

ACCESSORY DWELLING UNITS AND JUNIOR

ACCESSORY DWELLING UNITS IN ACCORDANCE WITH

STATE LAW

City Attorney’s Summary
This Ordinance amends Chapter 23.73 of Title 23 (Zoning) of the Placentia Municipal Code regarding Accessory Dwelling Units and Junior Accessory Dwelling Units to be in compliance with changes to state law.

WHEREAS, on February 19, 2019, the City Council adopted Ordinance No. O- 2019-01, creating regulations for accessory dwelling units in accordance with state law; and
WHEREAS, in 2019 the State Legislature adopted more than eighteen bills related to housing, many of which provided additional amendments to state accessory dwelling unit and junior dwelling unit regulations; and
WHEREAS, on February 4, 2020, the City Council adopted Ordinance No. O - 2020-01 to be in compliance with the recent amendments to the Government Code regarding accessory dwelling unit and junior accessory dwelling unit; and WHEREAS, since the time of the adoption of Ordinance No. O-2019-01, the state has made additional amendments to the Government Code relating to accessory dwelling units and junior accessory dwelling units; and
WHEREAS, this Ordinance is amending Chapter 23.73 , Accessory and Junior Accessory Dwelling Units, of the Placentia to Municipal Code to be in compliance with all of the changes made to state law regarding accessory dwelling units and junior accessory dwelling units; and

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WHEREAS, on June 10, 2025, the Planning Commission of the City of Placentia held a duly noticed public hearing at which time it considered all evidence presented, whether written or oral; and
WHEREAS, after the close of the public hearing the Planning Commission recommended that the City Council adopt this Ordinance; and WHEREAS, on July 1, 2025, the City Council of the City of Placentia held a duly noticed public hearing at which time it considered all evidence presented, whether written or oral; and
WHEREAS, the City desires to amend its regulations to comply with State law.

NOW, THEREFORE, THE CITY OF PLACENTIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Amendment. Chapter 23.73 of the Placentia Municipal Code is hereby amended in its entirety and replaced with Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 2. CEQA. This Ordinance is exempt from CEQA pursuant to CEQA Guidelines section 15282(h) which provides a statutory exemption for the adoption of an ordinance regarding accessory dwelling units to implement the provisions of the Government Code. Regardless of whether the City adopts this Or dinance, accessory dwelling units and junior accessory dwelling units must be allowed in the City in accordance with the standards set forth in the Government Code. Therefore, this Ordinance is categorically exempt under the common sense exemption of CEQA Guidelines section 15061(b)(3) which provides that CEQA does not apply where it can be seen with certainty that the project will not have any significant impacts on the environment.

SECTION 3. Effective Date. This Ordinance shall take effect on the 31st day after adoption.
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SECTION 4. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause, or phrase be declared unconstitutional.

SECTION 5. Certification. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publication of general circulation.

SECTION 6. Transmission to HCD. The Director of Development Services shall send a copy of this Ordinance to the Department of Housing and Community Development as required by State law.

INTRODUCED at a regular meeting of the City Council of the City of Placentia held on the 1st day of July 2025.

PASSED, APPROVED AND ADOPTED this 15th day of July 2025.

Kevin Kirwin, Mayor

ATTEST:

_________________________________
Robert S. McKinnell, City Clerk

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I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Placentia, held on the 1st day of July 2025 and adopted at a regular meeting of the City Council of the City of Placentia, held on the 15th day of July 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

________________________________
Christian L. Bettenhausen, City Attorney

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EXHIBIT “A”
CHAPTER 23.73 ACCESSORY AND JUNIOR

ACCESSORY DWELLING UNITS

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1 CHAPTER 23.73

ACCESSORY AND JUNIOR ACCESSORY DWELLING UNITS

§ 23.73.010. Purpose.

This chapter is intended to establish ministerial regulations consistent with Government Code Sections 66310 through 66342 in a manner which properly balances the city’s goals of: (1) expanding the mix of housing opportunities in the city by encouraging the establishment of accessory dwelling units within the city; and (2) maintaining the character of residential neighborhoods by regulating how accessory dwelling units may be built. If there is any inconsistency between the terms of this chapter and mandatory requirements of state law, the mandatory requirements of state law shall control, but only to the extent legally required.

§ 23.73.020. Definitions.

For purposes of this chapter, words and phrases defined in Government Code Sections 66310 through 66342 shall have the same meaning when used in this chapter.

§ 23.73.030. Ministerial review for junior and accessory dwelling units.

Applications for junior and accessory dwelling units shall be ministerially processed within sixty (60) days of receipt of a complete application and approved if they meet the requirements of this chapter.

(1) The city shall grant a delay if requested by the applicant.

(2) If the application is submitted in conjunction with an application for a new single -family or multi-family residential dwelling, the application for the junior or accessory dwelling unit shall not be acted upon until the application for the new single-family or multi-family residential dwelling is approved, but thereafter shall be ministerially approved within sixty (60) days if it meets all requirements of this chapter.

(3) If the application is denied, the city shall return a full set of comments in writing to the applicant with a list of items that are defective or deficient with a description of how the application can be remedied by the applicant. These comments shall be provided to the applicant within sixty (60) days of a complete application.

(4) If a detached garage is to be replaced with an accessory dwelling unit, the demolition permit shall be reviewed with the application for the accessory dwelling unit and issued at the same time.

(5) Notwithstanding the above, if the applicant uses a plan for an accessory dwelling unit that has been preapproved by the city or a plan that is identical to a plan used in an application for a detached accessory dwelling unit approved by the city within the current triennial California Building Standards Code cycle, the application shall be approved or denied within 30 days from the date of a complete application.

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2 § 23.73.040. Accessory dwelling units permitted use.

An accessory dwelling unit is either attached to, or located within, the proposed or existing primary dwelling, including attached garages, storage areas or similar uses, or an accessory structure or detached from the proposed or existing primary dwelling and located on the same lot as the proposed or existing primary dwelling, including detached garages, carports, covered parking or uncovered parking spaces. Notwithstanding any other provision of this title to the contrary, accessory dwelling units are a ministerially permitted use in any single family, multi -family, and mixed-use zones, and in areas of Specific Plans and other areas that allow for residential uses, subject to development in accordance with this chapter. Junior accessory dwelling units are a ministerially permitted use only in a single-family zone.

§ 23.73.050. Submittal requirements.

Each application for an accessory dwelling unit shall comply with the following requirements:

(1) Fees. The applicant must pay all required fees which may be set by the city council by resolution, including, but not limited to, fees for staff to review the project, permit and inspection fees.

(2) Application Contents. The application shall include the following documents, which shall be reviewed and approved by the director of development services or designee:

(A) Plot Plan (Drawn to Scale). Three (3) sets of plans, including plot plans, elevations and landscape plans. The plans shall be drawn to scale and shall indicate clearly, and with full dimensioning, the following information:

(i) Lots;

(ii) Setbacks;

(iii) Rights-of-way;

(iv) Building envelopes of current and proposed buildings and structures;

(v) Paved areas;

(vi) Location, size, height, materials, colors, and proposed use of buildings and structures;

(vii) Yards and space between buildings;

(viii) Walls and fences; location, height, materials and color;

(ix) Off-street parking delineated as to: location, number of spaces and dimensions of parking area;
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3 (x) Grading and drainage plans.

(B) Floor Plans. Complete floor plans of both existing and proposed conditions. The dimensions of each room shall be provided, along with the resulting floor area calculation. The use of each room shall be labeled. The size and location of all doors, closets, walls and cooking facilities shall be clearly depicted.

(C) Elevations. North, south, east, and west elevations that show all exterior structure dimensions, all architectural projections, and all openings for both the existing residence and the proposed accessory dwelling unit.

§ 23.73.060. Development standards.

(1) Underlying Zoning. Accessory dwelling units shall comply with all of the development standards for a new residential dwelling unit in the zone in which the accessory dwelling unit is to be located, including, but not limited to, setbacks, height, and lot coverage unless otherwise addressed by this chapter, or contrary to state law.

(2) The following standards shall also apply:

(A) Floorspace.

(i) The total area of floorspace of an attached accessory dwelling unit shall not exceed fifty (50) percent of the existing primary dwelling unit. For a new construction primary dwelling unit, an attached accessory dwelling unit shall not exceed eight hundred fifty (850) square feet for a zero to one bedroom unit, or one thousand (1,000) square feet for a two or more- bedroom unit.

(ii) The total area of floorspace of a detached accessory dwelling unit shall not exceed one thousand two hundred (1,200) square feet.

(iii) The minimum floorspace requirements shall allow an efficiency unit, as defined in Health and Safety Code Section 17958.1.

(B) Setbacks.

(i) Front yard setbacks shall comply with the requirement of the zone in which the accessory dwelling unit is to be located, unless doing so would prohibit the construction of at least an eight hundred (800) square foot accessory dwelling unit. The first priority placement shall be in the rear of the property, developed in compliance with the setbacks in this chapter. If proposed at the front of the property, the front setback shall be maximized to the extent allowed by these requirements.

(ii) Side and rear yard setback requirements shall be four (4) feet. 130

4 (iii) If an accessory dwelling unit is built in the same location and to the same dimensions as an existing garage or other accessory structure, then no setback is required beyond that which exists for the existing garage or accessory structure.

(C) Distance Between Buildings. The minimum required distance between a detached secondary dwelling unit and the primary dwelling unit, and all other structures, including garages, on the property, shall be ten (10) feet, unless it would prohibit the construction of an up to eight hundred (800) square foot accessory dwelling unit. The distance separation does not apply to existing structures converted to an accessory dwelling unit.

(D) Height. An accessory dwelling unit shall comply with the following height requirements:

(i) A height of sixteen feet for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multi-family dwelling unit.

(ii) A height of eighteen feet for a detached accessory dwelling unit on a lot with an existing or proposed single-family or multi-family dwelling unit that is within one-half of one mile walking distance of a major transit stop or a high-quality transit corridor, as those terms are defined in Section 21155 of the Public Resources Code. An additional two feet in height to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit shall be allowed.

(iii) A height of eighteen feet for a detached accessory dwelling unit on a lot with an existing or proposed multi-family, multistory dwelling.

(iv) A height of twenty-five feet or the height limitation in the zone that applies to the primary dwelling, whichever is lower, for an accessory dwelling unit that is attached to a primary dwelling. If the existing primary dwelling is a two-story structure, the attached accessory dwelling unit may also be two- stories, subject to the height limitations herein.

(E) Architecture. The accessory dwelling unit shall be compatible with and complement the architectural style of the primary dwelling. The entrance to the accessory dwelling unit shall not be clearly visible from the street adjacent to the property or on the same side as the entrance to the primary dwelling unit, unless it would prohibit the construction of an eight hundred (800) square foot accessory dwelling unit.

(F) Parking. In general, one (1) off-street parking space shall be provided for the accessory dwelling unit in addition to the existing parking for the primary residence. This required parking space may be covered or uncovered and shall meet 131

5 all parking space location, dimension, and surfacing requirements as outlined in Chapter 23.78, except as modified herein. The space may be provided as tandem parking on an existing driveway, provided the parking space blocks no more than one (1) other required parking space and may be provided in other setback areas.

When a garage, carport, covered parking structure or uncovered parking space is demolished in conjunction with the construction of an accessory dwelling unit or converted to an accessory dwelling unit, no replacement parking for the primary structure shall be required. A parking space for an accessory dwelling unit shall not be required in any of the following instances:

(i) The accessory dwelling unit is located within one-half (1/2) mile walking distance of public transit. For these purposes, “public transit” means a location, including but not limited to, a bus stop or train station, where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public.

(ii) The accessory dwelling unit is located within an architecturally and historically significant historic district.

(iii) The accessory dwelling unit is part of the existing primary residence or an existing accessory structure.

(iv) When on-street parking permits are required but not offered to the occupants of the accessory dwelling unit.

(v) When there is a car share vehicle located within one (1) block of the accessory dwelling unit. For these purposes, “car share vehicle” means a motor vehicle that is to park in parking spaces designated for the exclusive use of car share vehicles, operated as part of a regional fleet by a public or private car sharing company or organization, and provides hourly or daily service.

(vi) When a permit application for an accessory dwelling unit is submitted with a permit application to create a new single-family dwelling or a new multifamily dwelling on the same lot, provided that the accessory dwelling unit or the parcel satisfies any other criteria listed in this chapter.

(G) Entrances. No more than one (1) exterior entrance on any one (1) side of the accessory dwelling unit is allowed.

(H) Stairways. No exterior stairways to the accessory dwelling unit may be clearly visible from any street immediately adjacent to the property.

(I) Primary Unit Development Standards. The primary unit shall continue to comply with the minimum standards applicable to the primary dwelling unit in the zone, except as may be modified by this chapter.
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6 (J) Utilities.

(i) All utility installations shall be placed underground.

(ii) Water and sewer service to the site and the accessory dwelling unit shall be adequate.

(iii) For an accessory dwelling unit contained within an existing single-family home or an existing accessory structure meeting the requirements of Section

23.73.080(a)(1) below, the city shall not require the installation of a new or separate utility connection between the accessory dwelling unit and the utility or impose a connection fee or capacity charge. Such requirements may be imposed when the accessory dwelling unit is being proposed with a new single- family home.

(iv) For all other accessory dwelling units other than those described in subsection (C) above, the city shall require a new or separate utility connection between the accessory dwelling unit and the utility and shall charge a connection fee or capacity charge that is proportionate to the burden of the proposed accessory dwelling unit based on the square foot or the number of drainage fixture units.

(K) Legal Lot. The accessory dwelling unit will be on a lot that has been legally created.

(L) Except as otherwise allowed in this chapter, only one attached accessory dwelling unit and one junior accessory dwelling shall be allowed per single-family residential unit.

(M) Accessory dwelling units shall comply with all applicable building standards code requirements. However, fire sprinklers shall not be required in any accessory dwelling unit if they were not required in the primary unit. Creation of an accessory dwelling unit shall not trigger fire sprinklers to be installed in existing multi-family dwelling units.

(N) Exception for an ADU Within an Existing Structure. If the following requirements of this subsection are met, then an accessory dwelling unit need not comply with lot coverage requirements, maximum height requirements, the requirement to provide a parking space, and the setback requirement shall be only the minimum required to comply with applicable fire safety standards. All other code requirements continue to apply:

(i) The proposed accessory dwelling unit is proposed to be entirely within a lawfully existing accessory structure.

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7 (ii) The accessory dwelling has exterior access which is independent from the existing residence.

(O) ADU Does Not Exceed Density. When determining whether a lot exceeds the maximum permissible number of dwelling units on the lot, an accessory dwelling unit that conforms to the standards of this chapter shall not be considered a dwelling unit for purposes of that calculation. Additionally, the accessory dwelling unit shall be considered to be consistent with the existing general plan and zoning for the lot.

§ 23.73.070. Additional requirements.

Accessory dwelling units shall also be subject to the following requirements:

(1) Additions. Any additions to an accessory dwelling unit shall meet the requirements of this chapter.

(2) Impact Fees. Notwithstanding any fee resolution to the contrary:

(A) No impact fee shall be imposed on any accessory dwelling unit less than 750 square feet in size.

(B) For accessory dwelling units seven hundred fifty (750) square feet or greater, impact fees shall be charged proportionately in relation to the square footage of the primary dwelling.

(C) All applicable public service and recreation impact fees shall be paid prior to occupancy in accordance with Government Code Sections 66000 et seq. and 66012 et seq.

(D) For purposes of this section, “impact fee” shall have the same meaning as set forth in Government Code Section 66324(c)(2).

(3) Restrictions. The following restrictions shall apply to all accessory units:

(A) The accessory dwelling unit shall not be sold separately from the primary residence unless constructed pursuant to Government Code Sections 66340 and 66341.

(B) Rentals of the accessory dwelling unit and the primary unit shall have a contract length of at least thirty-one (31) days.

(C) The restrictions shall be binding upon any successor in ownership of the property, and lack of compliance shall result in legal action against the property owner for compliance with the requirements for an accessory dwelling unit.

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8 (4) Building Code Violations.

(A) No application or permit shall be denied for an accessory dwelling unit or junior accessory dwelling unit that was constructed prior to January 1, 2020, based on either of the following:

(i) The ADU is in violation of building standards pursuant to Article 1 of Chapter 5 of Part 1.5 of Division 13 of the Health and Safety Code (commencing with Section 17960); or

(ii) The ADU does not comply with state law or the provisions of this chapter.

(B) The provisions of subsection A shall not apply if the city makes a finding that correcting the violation is necessary to comply with the standards specified in Health and Safety Code Section 17920.3 or if the building is deemed substandard pursuant to Health and Safety Code Section 17920.3.

(C) Before submitting an application for a permit, the homeowner may obtain a confidential third-party code inspection from a licensed contractor to determine the unit’s existing condition or potential scope of building improvements before submitting an application for a permit.

(D) Upon receiving an application to permit a previously unpermitted accessory dwelling unit or junior accessory dwelling unit constructed before January 1, 2020, an inspector from the city may inspect the unit for compliance with health and safety standards and provide recommendations to comply with such standards in order to obtain a permit. The city shall not penalize an applicant for having the unpermitted junior or accessory dwelling unit and shall approve necessary permits to correct noncompliance with health and safety standards.

(E) No impact fees or connection or capacity charges shall be imposed on a homeowner applying for a permit for a previously unpermitted junior or accessory dwelling unit built before January 1, 2020, except when the utility infrastructure is required to comply with Health and Safety Code Section 17920.3 and authorized by Government Code Section 66324(e).

(5) Enforcement. Until January 1, 2030, the city shall issue a statement along with a notice to correct a violation of any provision of any building standard relating to an accessory dwelling unit that provides substantially as follows:

You have been issued an order to correct violations or abate nuisances relating to your accessory dwelling unit. If you believe that this correction or abatement is not necessary to protect the public health and safety you may file an application with the city development services department. If the city determines that enforcement is not required to protect the health and safety, enforcement shall be delayed for a period of five (5) years from the date of the original notice. 135

9 (6) A demolition permit for a detached garage that is to be replaced with an accessory dwelling unit shall be reviewed with the application for the accessory dwelling unit and issued at the same time.

§ 23.73.080. Mandatory approvals.

(1) Notwithstanding any other provision of this chapter, the city shall ministerially approve an application for any of the following accessory dwelling units within a residential or mixed - use zone:

(A) A junior and/or accessory dwelling unit within the existing or proposed space of a single- family dwelling or accessory structure.

(i) An expansion of up to one hundred fifty (150) square feet shall be allowed in an accessory structure solely for the purposes of accommodating ingress and egress.

(ii) The junior or accessory dwelling unit shall have exterior access separate from the existing or proposed single-family dwelling.

(iii) The side and rear setbacks shall be sufficient for fire and safety.

(iv) If the unit is a junior accessory dwelling unit, it shall comply with the requirements of Section 23.73.090 below.

(B) One detached accessory dwelling unit that does not exceed four (4) foot side and rear yard setbacks on a lot with an existing or proposed single -family dwelling, provided that the unit shall not be more than eight hundred (800) square feet and shall comply with the height limitation as set forth in section 23.73.060(b)(4) above.A junior accessory dwelling unit may be developed with this type of detached accessory dwelling unit and shall comply with all requirements of Section

23.73.090 below.

(C) On a lot with a multifamily dwelling structure, up to twenty-five (25) percent of the total multifamily dwelling units, but no less than one (1) unit, shall be allowed within the portions of the existing structure that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, provided that each unit complies with state building standards for dwellings.

(D) On a lot with an existing or proposed multifamily dwelling structure, detached accessory dwelling units as set forth in (A) and (B) below, provided that complies with the height limitations in section 23.73.060(b)(4) above and has at least four (4) foot side and rear yard setbacks. If the existing multifamily dwelling has a rear or side setback of less than four (4) feet, the city shall not require any modification of the existing multifamily dwelling as a condition of approval. 136

10 (i) On a lot with an existing multifamily dwelling, not more than eight (8) detached accessory dwelling units. The total number of detached accessory dwelling units shall not exceed the number of existing units on the lot.

(ii) On a lot with a proposed multifamily dwelling, not more than two (2) detached accessory dwelling units.

For those accessory dwelling units which require mandatory approval, the city shall not require the correction of legal, nonconforming zoning conditions.

§ 23.73.090. Junior accessory dwelling units.

(1) One junior accessory dwelling unit shall be allowed in a single-family residential zone within the footprint of an existing or proposed single-family dwelling, including attached garage, not exceeding five hundred (500) square feet.

(2) The junior accessory dwelling unit shall be required to contain at least an efficiency kitchen which includes cooking appliances and a food preparation counter and storage cabinets that are of reasonable size in relation to the junior accessory dwelling unit.

(3) The junior accessory dwelling unit shall be required to have a separate entrance from the primary residence.

(4) The junior accessory dwelling unit may, but is not required to, include separate sanitation facilities. If separate sanitation facilities are not provided, the junior accessory dwelling unit shall share sanitation facilities with the single-family residence and shall have direct access to the single- family residence form the interior of the junior accessory dwelling unit.

(5) No additional parking shall be required for a junior accessory dwelling unit.

(6) A junior accessory dwelling unit shall be required to comply with applicable building standards.

(7) The owner of property on which a junior accessory dwelling unit is constructed shall be required to record a deed restriction which shall run with the land and shall provide for the following:

(A) A prohibition on the sale of the junior accessory dwelling unit separate from the sale of the single-family residence.

(B) A restriction that prohibits the junior accessory dwelling unit from being enlarged beyond five hundred (500) square feet.

(C) A restriction from renting the junior accessory dwelling unit or the primary residence for less than thirty (31) consecutive, calendar days.

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11 (D) A restriction that the owner resides in either the primary residence or the junior accessory dwelling unit. Notwithstanding the foregoing:

(i) The owner may rent both the primary residence and junior accessory dwelling unit to one party with a restriction in the lease that that such party may not further sublease any unit or portion thereof.

(ii) This restriction shall not apply if the owner of the single-family residence is a governmental agency, land trust, or housing organization.

(E) A statement that the deed restrictions may be enforced against future purchasers. A copy of the recorded deed restriction shall be filed with the community development department.

(8) For the purposes of applying any fire or life protection ordinance or regulation, or providing service water, sewer, or power, including a connection fee, a junior accessory dwelling unit shall not be considered to be a separate or new dwelling unit.

(9) For those accessory dwelling units which require mandatory approval, the City shall not require the correction of legal, nonconforming zoning conditions, including building code violations or unpermitted structures unless the structure falls within 23.73.070(4).

(10) Fees. The applicant must pay all required fees which may be set by the city council by resolution, including, but not limited to, fees for staff to review the project, permit and inspection fees.
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Agenda Item No: 1.g

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Joe Drafter
From: Development Services
Subject:

S e c o n d Reading and Adoption of Ordinance No. O-2025-06, amending development standards and regulatory requirements in Title 22 (“Subdivisions”) and Title 23 (“Zoning”) of the Placentia Municipal Code relating to Two-Unit housing developments and Urban Lot Splits, in accordance with State Law (Zoning Code Amendment No. ZCA 2025-02) Financial Impact:

Fiscal Impact:

None.

Summary:

On January 18, 2022, Urgency Ordinance No. O-2022-01 was adopted by City Council amending Title 22 (Subdivisions) to create a ministerial urban lot split process and amending Title 23 (Zoning) of the Placentia Municipal Code to create a process for the construction of two residential units per lot pursuant to the implementation of State Senate Bill 9 (SB 9) (Government Code Sections 65852.21 and 66411.7). At that time, Staff was directed to return to the Planning Commission to consider a possible recommendation to the City Council of a non-urgency version of an ordinance designed to comply with Senate Bill 9 with additional objective standards. The Planning Commission conducted study sessions regarding a permanent Ordinance on April 12, 2022 and May 10, 2022. Based on input received at those meetings, Staff prepared a permanent SB9 Ordinance with objective standards that was adopted by the City Council on July 19, 2022 and is currently effective. Since that time, the State has amended the law as it pertains to this subject, and the draft Ordinance would update our local regulations in compliance with State law. Ordinance No. O-2025-06 was introduced for First Reading at the City Council meeting of July 1, 2025.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Waive full reading, by title only, and adopt Ordinance No. O-2025-06, An Ordinance of the City Council of the City of Placentia, California, amending Chapter 22.80 (Urban Lot Splits), Chapter 23.13 (Two-Unit Housing) and Chapter 23.81 (General Regulations and Exceptions) of the Placentia Municipal Code in accordance with State law.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to achieve:

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Discussion:

The City's regulations related to two-unit housing and urban lot splits were last updated by the adoption of Ordinance No. O-2022-07 by the City Council. Since that time, the State has made additional amendments to Government Code Sections 65852.21 and 66411.7 relating to two-unit housing developments and urban lot splits. In order to comply with State law, Section

22.80.021 and Chapter 23.13 of the Placentia Municipal Code needs to be amended to be in compliance with current State laws. Staff also recommends updates to PMC Chapter 23.81 to codify additional objective standards related to two-unit housing and urban lot splits, and these regulations would be applicable for residential development citywide.

On June 10, 2025, the City of Placentia Planning Commission held a public hearing and recommended that the City Council adopt a finding that this Ordinance is not subject to CEQA review and recommended approval of ZCA 2025-02. On July 1, 2025, City Council held a public hearing and subsequently, Ordinance No. O-2025-06 was introduced for First Reading at the City Council meeting of July 1, 2025.

Fiscal Impact Summary:

No immediate impact.

Attachments

1. Ordinance No. O-2025-06 Two Unit Lot Split.docx

1.A. Ex.A. Urban Lot Split 22.80.021.docx

1.B. Ex. B. Two Unit Housing 23.13.docx

1.C. Ex.C. Section 23.81.180 water heater hvac language.docx 140

Ordinance O-2025-06

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ORDINANCE NO. O-2025-06

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AMENDING CHAPTER 22.80
(URBAN LOT SPLITS), CHAPTER 23.13 (TWO-UNIT
HOUSING) AND CHAPTER 23.81 (GENERAL

REGULATIONS AND EXCEPTIONS) OF THE PLACENTIA

MUNICIPAL CODE IN ACCORDANCE WITH STATE LAW

City Attorney’s Summary
This Ordinance amends Chapter 22.80 of Title 22 (Subdivisions) and Chapters 23.13 and

23.81 of Title 23 (Zoning) of the Placentia Municipal Code regarding Urban Lot Splits and Two-Unit Developments to be in compliance with changes to state law.

WHEREAS, on July 19, 2022, the City Council adopted Ordinance No. O-2022- 07, creating regulations for two-unit housing developments and urban lot splits in accordance with state law; and
WHEREAS, since the time of the adoption of Ordinance No. O-2022-07, the state has made additional amendments to the Government Code relating to two-unit housing developments and urban lot splits; and
WHEREAS, this Ordinance is amending Chapter 22.80, Subdivisions of Four Parcels or Less, Chapter 23.13, Two-Unit Housing Developments, and Chapter 23.81, General Regulations and Exceptions of the Placentia to Municipal Code to be in compliance with all of the changes made to state law regarding two-unit housing developments and urban lot splits; and
WHEREAS, on June 10, 2025, the Planning Commission of the City of Placentia held a duly noticed public hearing at which time it considered all evidence presented, whether written or oral; and
WHEREAS, after the close of the public hearing the Planning Commission recommended that the City Council adopt this Ordinance; and 141

Ordinance O-2025-06

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WHEREAS, on July 1, 2025, the City Council of the City of Placentia held a duly noticed public hearing at which time it considered all evidence presented, whether written or oral; and
WHEREAS, the City desires to amend its regulations to comply with State law.

NOW, THEREFORE, THE CITY OF PLACENTIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Amendment. Chapter 22.80, Section 22.80.021 of the Placentia Municipal Code is hereby amended as set forth in Exhibit “A” attached hereto and incorporated herein by reference.

SECTION 2. Amendment. Chapter 23.13 of the Placentia Municipal Code is hereby amended as set forth in Exhibit “B” attached hereto and incorporated herein by reference.

SECTION 3. Amendment. Chapter 23.81 of the Placentia Municipal Code is hereby amended to add new section 23.81.180 as set forth in Exhibit “C” attached hereto and incorporated herein by reference.

SECTION 4. CEQA. Pursuant to Government Code Sections 65852.21(k) and 66411.7(n) the adoption of an ordinance relating to two -unit housing developments and urban lot splits are not considered a project under CEQA.

SECTION 5. Effective Date. This Ordinance shall take effect on the 31st day after adoption.

SECTION 6. Severability. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this ordinance, or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more section, subsection, subdivision, paragraph, sentence, clause, or phrase be declared unconstitutional. 142

Ordinance O-2025-06

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SECTION 7. Certification. The City Clerk shall certify the passage of this Ordinance and shall cause the same to be entered in the book of original ordinances of said City; shall make a minute passage and adoption thereof in the records of the meeting at which time the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published as required by law, in a publication of general circulation.

INTRODUCED at a regular meeting of the City Council of the City of Placentia held on the 1st day of July 2025.

PASSED, APPROVED AND ADOPTED this 15th day of July 2025.

Kevin Kirwin, Mayor

ATTEST:

_________________________________
Robert S. McKinnell, City Clerk

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

________________________________
Christian L. Bettenhausen, City Attorney

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Ordinance O-2025-06

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EXHIBIT “A”
CHAPTER 22.80
144

Ordinance O-2025-06

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EXHIBIT “B”
CHAPTER 23.13
145

Ordinance O-2025-06

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EXHIBIT “C”
SECTION 23.81.180
146

EXHIBIT “A”
CHAPTER 22.80
§ 22.80.021. Urban lot split requirements.
(a) Definitions. For purposes of this section, the following definition shall apply:
"Urban lot split" means a lot split of a single-family residential lot into two parcels that meets the requirements of this section.
(b) The city shall ministerially approve a parcel map for a lot split that meets the following requirements:
(1) The parcel is located within a single-family residential zone. (2) The parcel is located at least partially in an urbanized area or urban cluster as designated by the United States Census Bureau.
(3) The parcel map divides an existing parcel to create no more than two new parcels of approximately equal lot area, provided that one parcel shall not be smaller than 40% of the lot area of the original parcel. (4) Both newly created parcels are no smaller than 1,200 square feet. (5) The parcel is not located in any of the following areas and does not fall within any of the following categories:
(A) A historic district or property included on the State Historic Resources Inventory, as defined in Section 5020.1 of the Public Resources Code, or within a site that is designated or listed as a city landmark or historic property or district pursuant to a city ordinance. (B) Prime farmland or farmland of statewide importance as further defined in Government Code Section 65913.4(a)(6)(B).
(C) Wetlands as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993).
(D) A very high fire hazard severity zone as determined by the Department of Forestry and Fire Protection pursuant to Section 51178, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public
Resources Code.. This does not apply to sites excluded from the specified hazard zones by a local agency, pursuant to subdivision (b) of Section 51179, or sites that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development.
(E) A hazardous waste site that is listed pursuant to Section 65962.5 or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Section 25356 of the Health and Safety Code, unless the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances 147

Control has cleared the site for residential use or residential mixed uses.
(F) A delineated earthquake fault zone as determined by the state geologist in any official maps published by the state geologist, unless the development complies with applicable seismic protection building code standards adopted by the California Building Standards Commission under the California Building Standards Law and by the city's building department.
(G) Within a flood plain as determined by maps promulgated by the Federal Emergency Management Agency, unless the
development has been issued a flood plain development permit pursuant to Part 59 (commencing with Section 59.1) and Part 60 (commencing with Section 60.1) of Subchapter B of Chapter I of Title 44 of the Code of Federal Regulations.

(H) Within a floodway as determined by maps promulgated by the Federal Emergency Management Agency, unless the
development has received a no-rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations.
(I) Lands identified for conservation in an adopted natural community conservation plan pursuant to the Natural
Community Conservation Planning Act (Chapter 10
(commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the federal Endangered Species Act of 1973 (16 U.S.C. Sec.1531 et seq.), or other adopted natural resource protection plan.
(J) Habitat for protected species identified as candidate, sensitive, or species of special status by state or federal agencies, fully protected species, or species protected by the federal Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), the California Endangered Species Act (Chapter 1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code).
(K) Lands under a conservation easement.
(6) The proposed lot split would not require demolition or alteration of any of the following types of housing:
(A) Housing that is subject to a recorded covenant, ordinance or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income;
(B) Housing that is subject to any form of rent or price control by the city; or (D)(C) Housing that has been occupied by a tenant in the last three years. 148

(7) A parcel or parcels on which an owner of residential real property exercised rights under Government Code Section 7060 et seq. to withdraw accommodations from rent or lease within 15 years before the date of the application.

(7)(8) The lot split does not create more than two units on a parcel, including any accessory dwelling units or junior accessory dwelling units.

(8)(9) Flag lots are not permitted, unless necessary to comply with this section.

(1) The lot split must conform to all applicable objective requirements of the California Subdivision Map Act (Government Code Sections 66410, et seq.) and Title 22 of the Placentia Municipal Code, except as the same are modified by this section.

(2) No setback shall be required for an existing structure or a structure constructed in the same location and to the same dimensions as an existing structure.
(3) Except for those circumstances described in subsection (c)(2) above, the setback for side and rear lot lines for units 800 square feet or less shall be four feet. For units 801 square feet and larger, the side and rear set back shall be the same as set forth in the single- family residential zone or applicable single-family residential specific plan land use designation. The front setback shall be as set forth in the applicable s ingle-family residential zone or applicable single-family residential specific plan land use designation.

(4) The applicant shall provide easements for the provision of public services and facilities as required to service the newly created lots. (5) All lots shall have a minimum street frontage of 10 feet to provide for vehicular access and shall comply with driveway requirements of Title 23. (6) Off-street parking shall be limited to one space per unit and follow the standards in Title 23, unless they conflict with this section, in which case this section will prevail. Notwithstanding the above, no parking requirements shall be imposed in either of the following circumstances:
(A) The parcel is located within one-half mile walking distance of either a high-quality transit corridor as defined by Public Resources Code Section 21155(b) or a major transit stop as defined in Public Resources Code Section 21064.3; or
(B) There is a car share vehicle located within one block of the parcel. (7) Lot coverage shall be the same as set forth in the single-family residential zone, so long as it does not prevent the construction of two 800 square foot 149

units.
(8) All grading shall comply with Chapter 20.40 (Grading and Excavating) of this code.
(9) Each resulting property must adjoin the public right of way or have vehicular access to the public right of way through a fee interest or perpetual access easement.
(10) Driveway locations are subject to public works standards and requirements in place at the time of the application. All driveways shall comply with the driveway development standards set forth in Section 23.04.010 of this code. (11) Properties must have an approved route for firefighter access and hose pull to all existing or potential structures within 150 feet of the fire apparatus. All properties shall comply with all fire protection requirements set forth in the California Fire Code and Title 18 of this code.
(12) Each resulting lot (properties) must have dedicated wet (water, sewer, storm drain) and dry (gas and electric) utilities which shall meet the following standards:
(A) Location and size shall be determined in accordance with city standards. (B) Water shall include domestic, irrigation, and fire water systems. (C) Property shall be responsible to install new or upsized connections to city facilities in accordance with city standards.
(D) Unused connections shall be abandoned per city standards. (d) In connection with an application under this section, the city shall not:

(1) Require dedications of rights-of-way or the construction of off-site improvements for the parcels being created as a condition of issuing a parcel map.

(2) Impose any objective zoning, subdivision, or design review standards that would have the effect of physically precluding the construction of two units on either of the resulting parcels or that would result in a unit size of less than 800 square feet.

(3) Require the correction of nonconforming zoning provisions as a condition for the lot split.

(4) Deny an application solely because it proposes adjacent or connected structures provided that that all building code safety standards are met and they are sufficient to allow a separate conveyance.
(e) An applicant for an urban lot split shall be required to s ign an affidavit in a form approved by the City Attorney to be recorded against the property stating the following:
150

(1) That applicant intends to occupy one of the housing units as their principal residence for a minimum of three years from the date of approval. This requirement does not apply when the applicant is a "community land trust" or a "qualified nonprofit corporation" as the same are defined in the Revenue and Taxation Code.
(2) That the uses shall be limited to residential uses. (3) That any rental of any unit created by the lot split shall be for a minimum of 31 days.
(4) That the maximum number of units to be allowed on the parcels is two, including, but not limited to, units otherwise allowed pursuant to density bonus provisions, accessory dwelling units, and junior accessory dwelling units.
(5) That prohibits the separate fee interest conveyance of any unit on the parcel. (6) That the parcel is formed by an urban lot split and is subject to the city's urban lot split regulations, including all applicable limits on dwelling size and development.

(f) The city may deny the lot split if the building official makes a written finding, based upon a preponderance of the evidence, that the proposed housing development project would have a specific, adverse impact, as defined and determined in Government Code Section 65589.5(d)(2), upon the public health and safety for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.
(g) This section shall not apply to:
(1) Any parcel which has been established pursuant to a lot split in accordance with this section; or
(2) Any parcel where the owner of the parcel being subdivided or any person acting in concert with the owner has previously subdivided an adjacent parcel in accordance with this section. For purposes of this section, it will be assumed that where a lot owner purchased the property from an adjacent owner who subdivided his property pursuant to this division within five years of the lot split, the owner is acting in concert with the then owner of the adjacent lot. Acting in concert shall also include where the owner of a property proposed for an urban lot split is the same, related to, or connected by partnership to the owner, buyer or seller (if transferred within the previous three years) of an adjacent lot. However, acting in concert is not limited to these situations.
(h) Any unit constructed must be compatible in design to the existing primary structure and must also comply with the existing accessory dwelling unit standards and requirements set forth in Chapter 23.73 of this code unless those standards and requirements conflict with this section or state law, in which case this section and state law apply.
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(i) The provisions of this section supersede any provisions of Titles 22 and 23 of the municipal code to the contrary.
(j) An existing nonconforming or unpermitted dwelling unit may be legalized if it meets or can be improved to meet all requirements of Article 1 (commencing with Section 17960) of Chapter 5 of Part 1.5 of Division 13 of the Health and Safety Code relating to enforcing building code standards. Nothing in this subsection shall be construed as a requirement for the correction of nonconforming zoning conditions as a condition of approval for a two unit two-unit housing development.

(k) (1) An application pursuant to this section shall be considered and approved or denied within 60 days from the date the city receives a completed application. If the city has not approved or denied the completed application within 60 days, the application shall be deemed approved.
(2) If the city denies an application under this section, the city shall, within the time period described in paragraph (1), return in writing a full set of comments to the applicant with a list of items tha t are defective or deficient and a description of how the application can be remedied by the applicant.

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EXHIBIT “B”
CHAPTER 23.13

TWO UNIT HOUSING DEVELOPMENTS
§ 23.13.010. Two unitTwo-unit housing development.
(a) For purposes of this chapter, the following definition shall apply:
(1) “Housing development” shall mean no more than two (2) residential units within a single-family zone that meets the requirements of this section. The two (2) units may consist of two (2) new units or one (1) new unit and one (1) existing unit.
(b) The city shall ministerially approve a housing development containing no more than two (2) residential units if it meets the following requirements:
(1) The parcel is located within a single-family residential zone.
(2) The parcel is located at least partially in an urbanized area or urban cluster as designated by the United States Census Bureau.
(3) The parcel is not located in any of the following areas and does not fall within any of the following categories:
(A) A historic district or property included on the State Historic Resources Inventory, as defined in Section 5020.1 of the Public Resources Code, or within a site that is designated or listed as a city landmark or historic property or district pursuant to a city ordinance.
(B) Prime farmland or farmland of statewide importance as further defined in Government Code Section 65913.4(a)(6)(B).
(C) Wetlands as defined in the United States Fish and Wildlife Service Manual, Part 660 FW 2 (June 21, 1993).
(D) A very high fire hazard severity zone as determined by the Department of Forestry and Fire Protection pursuant to Section 51178, or within a high or very high fire hazard severity zone as indicated on maps adopted by the Department of Forestry and Fire Protection pursuant to Section 4202 of the Public Resources Code.further defined in Government Code Section 65913.4(a)(6)(D). This does not apply to sites excluded from the specified hazard zones by a local agency, pursuant to subdivision (b) of Section 51179, or sites that have adopted fire hazard mitigation measures pursuant to existing building standards or state fire mitigation measures applicable to the development.
(E) A hazardous waste site that is listed pursuant to Section 65962.5 or a hazardous waste site designated by the Department of Toxic Substances Control pursuant to Section 25356 of the Health and Safety Code, unless the State Department of Public Health, State Water Resources Control Board, or Department of Toxic Substances Control has cleared the site for residential use or residential mixed uses.
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(F) A delineated earthquake fault zone as determined by the state geologist in any official maps published by the state geologist, unless the development complies with applicable seismic protection building code standards adopted by the California Building Standards Commission under the California Building Standards Law and by the city’s building department. (G) Within a flood plain as determined by maps promulgated by the Federal Emergency Management Agency, unless the development has been issued a flood plain development permit pursuant to Part 59 (commencing with Section 59.1) and Part 60 (commencing with Section 60.1) of Subchapter B of Chapter I of Title 44 of the Code of Federal Regulations. A special flood hazard area subject to inundation by the one (1) percent annual chance flood (one hundred (100) year flood) as determined by the Federal Emergency Management Agency (FEMA) in any official maps published by FEMA. If an applicant is able to satisfy all applicable federal qualifying criteria in order to provide that the site satisfies this subparagraph and is otherwise eligible for streamlined approval under this section, the city shall not deny the application on the basis that the applicant did not comply with any additional permit requirement, standard, or action adopted by the city that is applicable to that site. A development may be located on a site described in this subparagraph if either of the following is met:

The site has been subject to a letter of map revision prepared by FEMA and issued to the city; or
The site meets FEMA requirements necessary to meet minimum flood plain management criteria of the National Flood Insurance Program as further spelled out in Government Code Section 65913.4(a)(6)(G)(ii). (H) Within a floodway as determined by maps promulgated by the Federal Emergency Management Agency, unless the development has received a no-rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations.A regulatory floodway as determined by FEMA in any of its official maps, published by FEMA unless the development has received a no-rise certification in accordance with Section 60.3(d)(3) of Title 44 of the Code of Federal Regulations. If an applicant is able to satisfy all applicable federal qualifying criteria in order to provide that the site satisfies this subparagraph and is otherwise eligible for streamlined approval under this section, the city shall not deny the application on the basis that the applicant did not comply with any additional permit requirement, standard, or action adopted by the city that is applicable to that site.
(I) Lands identified for conservation in an adopted natural community conservation plan pursuant to the Natural Community Conservation Planning Act (Chapter 10 (commencing with Section 2800) of Division 3 of the Fish and Game Code), habitat conservation plan pursuant to the federal Endangered Species Act of 1973 (16 U.S.C. Sec.1531 et seq.), or other adopted natural resource protection plan.Lands identified for conservation in an adopted natural community conservation plan, habitat conservation plan, or other adopted natural resource protection plan as further spelled out in Government Code Section 65913.4(a)(6)(I). 154

(J) Habitat for protected species identified as candidate, sensitive, or species of special status by state or federal agencies, fully protected species, or species protected by the Federal Endangered Species Act of 1973 (16 U.S.C. Sec. 1531 et seq.), the California Endangered Species Act (Chapter

1.5 (commencing with Section 2050) of Division 3 of the Fish and Game Code), or the Native Plant Protection Act (Chapter 10 (commencing with Section 1900) of Division 2 of the Fish and Game Code). (K) Lands under a conservation easement.
(4) The proposed housing development would not require demolition or alteration of any of the following types of housing:
(A) Housing that is subject to a recorded covenant, ordinance or law that restricts rents to levels affordable to persons and families of moderate, low, or very low income;
(B) Housing that is subject to any form of rent or price control by the city; or (C) A parcel or parcels on which an owner of residential real property exercised rights
under Government Code Section 7060 et seq. to withdraw accommodations from rent or lease within fifteen (15) years before the date of the application; or (C) Housing that has been occupied by a tenant in the last three (3) years. (5) A parcel or parcels on which an owner of residential real property exercised rights under Government Code Section 7060 et seq. to withdraw accommodations from rent or lease within fifteen (15) years before the date of the application.
(5) Demolition of an existing unit shall not exceed more than twenty-five (25) percent of the existing exterior structural walls unless the site has not been occupied by a tenant in the last three (3) years.
(c) Standards and Requirements. The following requirements shall apply in addition to all other objective standards pertaining to the single-family residential zone or applicable single- family residential specific plan land use designation, unless they conflict with state law:
(1) No setback shall be required for an existing structure or a structure constructed in the same location and to the same dimensions as an existing structure. (2) Except for those circumstances described in section (Cc)(1) above, for units eight hundred (800) square feet or less, the setback for side and rear lot lines shall be four feet. For units eight hundred and one (801) square feet and larger, the side and rear set back shall be the same as set forth in the applicable single- family residential zone or applicable specific plan designation. The front setback shall be as set forth in the single- family residential zone or applicable single family residential specific plan designation.
(3) The applicant shall provide easements for the provision of public services and facilities as required.
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(4) All lots shall have a minimum street frontage of ten feet to provide for vehicular access and shall comply with driveway requirements of Title 23. (5) Off-street parking shall be limited to one space per unit and follow the standards in Title 23, unless they conflict with state law or this chapter, in which case state law and this chapter shall prevail. Notwithstanding the above, no parking requirements shall be imposed in either of the following circumstances:
(A) The parcel is located within one-half mile walking distance of either a high- quality transit corridor as defined by Public Resources Code Section 21155(b) or a major transit stop as defined in Public Resources Code Section 21064.3; or
(B) There is a car share vehicle located within one block of the parcel. (6) For residential units connected to an onsite wastewater treatment system (septic tank), the applicant provides a percolation test completed within the last five (5) years, or if the percolation test has been recertified, within the last ten (10) years, which shows that the system meets acceptable infiltration rates. (7) The front setback shall be twenty (20) feet on a lot that fronts on a street.

(8) The height of the structure shall be same as set forth in the single -family zone or applicable specific plan designation. However, any unit within the four feet rear set back shall be limited to one story. If the second structure meets the rear set back requirements of the single-family zone or applicable single-family residential specific plan land use designation, the height may be the same as required in said zone or land use designation, however, any second story must be stepped back a minimum of five (5) feet from the first-floor wall plane. Decks and balconies are prohibited.
(9) Lot coverage shall be the same as set forth in the single-family residential zone or applicable single-family residential specific plan land use designation, so long as it does not prevent the construction of two (2) eight hundred (800) square foot units.
(10) All grading shall comply with Chapter 20.40 of this code. (11) Each resulting property must adjoin the public right of way or have vehicular access to the public right of way through a fee interest or perpetual access easement.
(12) Driveway locations are subject to public works standards and requirements in place at the time of the application. All driveways shall comply with the driveway development standards set forth in Section 23.04.010 of this code. (13) Properties must have an approved route for firefighter access and hose pull to all existing or potential structures within one hundred fifty (150) feet of the fire apparatus. All properties shall comply with all fire protection requirements set forth in the California Fire Code and Title 18 of this code. (14) Each resulting lot (properties) must have dedicated wet (water, sewer, storm 156

drain) and dry (gas and electric) utilities which shall meet the following standards:
(A) Location and size shall be determined in accordance with city standards. (B) Water shall include domestic, irrigation, and fire water systems. (C) Property shall be responsible to install new or upsized connections to city facilities in accordance with City standards.
(D) Unused connections shall be abandoned per city standard. (15) Water heaters (excluding tank less) and laundry facilities (washer and dryer) may not be located on the exterior of a dwelling unit, unless within an enclosed structure. Tank less water heaters, when installed on the exterior of structure may only be installed on the first floor, must not be installed on any street facing elevation, and must not be installed on the same elevation as the entrance to the dwelling.
(16) HVAC units must not be installed on any street facing elevation, and must not be installed on the same elevation as the entrance to the dwelling. (17) The total floor area of each primary dwelling unit built pursuant to this section may be less than eight hundred (800) square feet and also consistent with the minimum standards required by state law (generally two hundred twenty (220) square foot minimum). A primary dwelling unit that was legally established on the subject site prior to the two (2) unit project that is smaller than eight hundred (800) square feet may be expanded to eight hundred (800) square feet or larger after or as part of the two (2) unit project pursuant to the development standards enforced in this chapter. A primary dwelling unit that was previously legally established on the subject site that is larger than eight hundred (800) square feet is limited to the lawful floor area at the time of the two (2) unit project approval and may not be expanded. (18) In addition to complyingAll landscaping shall comply with the single familysingle-family residential zone landscape provisions of this code, all developments shall plant mature landscaping consisting of (but not limited to) a minimum size thirty-six (36) inch box trees, fifteen (15) gal shrubs, or a combination of both.
(19) All development shall comply with the single familysingle-family residential zone open space provisions of this code, to the extent that is does not prevent two (2) primary dwelling units on the subject property of eight hundred (800) square feet each.
(20) The rental of any unit created pursuant to this section shall be for a minimum of thirty-one (31) days.
(d) The city shall not:
(1) Impose any objective zoning, subdivision, or design review standards that would have the effect of physically precluding the construction of two (2) units on either of the resulting parcels or that would result in a unit size of less than eight hundred (800) square feet.
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(2) Deny an application solely because it proposes adjacent or connected structures provided that that all building code safety standards are met and they are sufficient to allow a separate conveyance.
(e) An applicant that also proposes for an urban lot split under Chapter 22.80 shall be required to sign an affidavit in a form approved by the city City attorney Attorney to be recorded against the property stating the following:
(1) That the uses shall be limited to residential uses. (2) That the rental of any unit created pursuant to this section shall be for a minimum of thirty-one (31) days.
(3) For an urban lot split, thatThat the parcel is formed by an urban lot split and is subject to the city’s urban lot split regulations, including all applicable limits on dwelling size and development.
(4) That the applicant intends to occupy one of the housing units as their principal residence for a minimum of three years from the date of the approval of the urban lot split.
(f) The city may deny the housing development if the building official makes a written finding, based upon a preponderance of the evidence, that the proposed housing development project would have a specific, adverse impact, as defined and determined in Government Code Section 65589.5(d)(2), upon the public health and safety or the physical environment and for which there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact. (g) Any unit constructed must be compatible in design to the existing primary structure and must also comply with the existing accessory dwelling unit standards and requirements set forth in Chapter 23.73 of this code unless those standards and requirements conflict with this section or state law, in which case this section and state law apply.
(h) (1) An application pursuant to this section shall be considered and approved or denied within 60 days from the date the city receives a completed application. If the city has not approved or denied the completed application within 60 days, the application shall be deemed approved.

(2) If the city denies an application under this section, the city shall, within the time period described in paragraph (1), return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the application can be remedied by the applicant.

(i) The provisions of this section supersede any provisions in the Titles 22 and 23 of the Municipal Code to the contrary.

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EXHIBIT “C”
CHAPTER 23.81.180

§ 23.81.180 Water heaters and HVAC systems

(a) Water heaters (excluding tank less) and laundry facilities (washer and dryer) may not be located on the exterior of a dwelling unit, unless within an enclosed structure. Tank less water heaters, when installed on the exterior of structure may only be installed on the first floor, must not be installed on any street facing elevation, and must not be installed on the same elevation as the entrance to the dwelling.

(b) HVAC units must not be installed on any street facing elevation, and must not be installed on the same elevation as the entrance to the dwelling. 159

Agenda Item No: 1.h

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: July 15, 2025
Submitted by: Madelinne Villapando
From: Community Services
Subject:

Amendment No. 3 to Expand the Scope of Work and Budget for the Maintenance Services Agreement with Team One Management Inc. for Park Restroom Janitorial Services Financial Impact:

Fiscal Impact:

On July 16, 2024, the City Council awarded Amendment No. 2 to the Maintenance Services Agreement with Team One Management, Inc for park restroom janitorial services. The amendment followed the initial contract term of three (3) years for a not to exceed amount of $213,252, with the option to extend the term of the agreement of one (1) additional two-year term. Currently, Amendment No. 2 to the Maintenance Services Agreement with Team One Management for park restroom janitorial services will complete the first year of the extension on July 31, 2025. Amendment No. 2 has a not-to-exceed amount of $174,594 for the two (2) year extension.

Due to additional services being needed from Team One Management, Inc, the City is expanding the scope of services to include porter services at special events and janitorial services for City of Placentia facilities under the Public Works Department. Based on the addition of these services, the not-to-exceed contract amount will be changed from $174,594 to $312,156.70. For year two (2) of the extension the contract amount will change from $87,297 to $137,562.70.

The recommended actions will approve Amendment No. 3 to the Maintenance Services Agreement with Team on Management, Inc. for park restroom janitorial services, porter services, and City of Placentia facility janitorial services for the Public Works Department for Fiscal Year 2025-26.
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Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

2. Authorize the City Administrator to approve contract change orders up to the 10% cumulative contract not-to-exceed of $12,505.70; and

3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Plan Goal 6: Improve City Beautification. Team One Management Inc. is the contractor that provides the janitorial services for the park restrooms for the City and ensures that they are open and clean for park patrons to utilize.

Discussion:

Team One Management Inc. has been providing park restroom janitorial services to the City since 2016 and their performance has met the City's expectations. Additionally, they have assisted the City in providing porter services for special events and additional janitorial services for the Civic Center for our Public Works Department.

Team One maintains and cleans the restroom at Kraemer Park, McFadden Park, Tuffree Park, Koch Park, Vaqueros Park, Arroyo Verde Park, Parque de los Ninos, Placentia Champions Sports Complex, and Valadez Middle School. The scope of work requires the contractor to provide routine janitorial services for all City Park restroom facilities, seven (7) days a week, including holidays. The contractor provides all cleaning supplies as well as all paper and soap supplies for each restroom. The contractor is responsible for unlocking all the restroom facilities by 7:00 a.m. each day, and all restroom maintenance must be completed by 10:00 a.m.

The contract scope of work will be changed to include porter services for special events that are held within the City of Placentia along with the addition of janitorial services for the Civic Center for the Public Works Department. This Amendment No. 3 will change the current Amendment No. 2 to include these additional services and alter the not-to-exceed amount for this one (1) year extension to $137,532.70. Should the City Council approve the contract term extension, Team One will continue to provide the restroom facility janitorial services and add the porter services along with the janitorial services for the Civic Center beginning August 1, 2025.

Fiscal Impact Summary:

Amendment No. 3 with Team One Management Inc. is to alter the scope of work and not-to- exceed amount of the current Amendment No. 2 for additional services that would be rendered by the contractor. Amendment No. 3 will have a not-to-exceed amount of $137,562.70 for the one year amended contract ending August 1, 2026. The not-to-exceed amount includes a contract change order of the cumulative contract not-to-exceed amount of $12,505.70. Should City Council approve the proposed Amendment No. 3, sufficient funds exist in both the Community Services and Public Works Department budgets for contract services for FY 2025-26.
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Attachments
PSA Amendment Team One Management Inc. No. 3.pdf
24-25GL Liability -City of Placentia.pdf
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Placentia City CouncilJuly 15, 2025

Placentia City Council
July 15, 2025