Placentia City Council/Successor Agency/ICDA/PPFA Minutes July 15, 2025 Page 1 of 7
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
July 15, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:00 PM
CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi (Arrived at 5:20 p.m.), Wanke, Kirwin
None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:
City Clerk McKinnell announced the City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section § 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Jennifer Lampman, City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
2. Pursuant to Government Code Section § 54957(b)(1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M
CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.
ROLL CALL: PRESENT:
ABSENT:
Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Nancy Buck, Senior Community Services
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PRESENTATIONS:
A. PROCLAMATION OF JULY 2025 AS PARKS AND RECREATION MONTH Presenters:
Recipient:
Mayor Kirwin and City Council
Lydie Gutfeld, Director of Community Services Department Mayor Kirwin presented a proclamation to Community Services Director Gutfeld recognizing July 2025 as Parks and Recreation Month.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated the City Council took no reportable action.
CITY ADMINISTRATOR REPORT:
Acting City Administrator Ramirez introduced two new employees, Planning Technician Senula Liyanage, and Public Safety Dispatcher Janie Verhoeff.
ORAL COMMUNICATIONS:
Suzanne Palazuelos Geiger stated she and other residents intended to form an advocacy group to review the Chapman Corridor Revitalization Program, raise legal and community concerns, and present recommendations before the next Planning Commission meeting.
Ben Berkey requested the City waive the reservation fee for the Placentia Community Chorus’s upcoming season and described the group’s history, community contributions, and plans to pursue nonprofit status.
Tracey Meiriert requested a temporary moratorium on new short‑term rental permits due to increasing investor activity in her neighborhood and expressed concerns shared by nearby residents.
Jesse Payne described the services offered by Higher Ground Youth and Family Services and supported approval of the agreement to provide free youth, family, and mental‑health programming in Placentia.
Kelly Agama expressed concerns about the Chapman Corridor Revitalization Program and requested the City to address perceived legal and community impacts on surrounding neighborhoods.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith wished Mayor Kirwin a Happy Birthday. He reported attending the Southern California Association of Governments Transportation Committee meeting, which covered regional transportation updates, and attended the Accessory Dwelling Unit (ADU) Program ribbon‑cutting event supporting the City’s partnership with the Transition Age Youth Housing Program. He commended the Community Services Department for recent improvements at the Backs Building and praised the well‑attended Senior Gala event.
Councilmember Hummer announced the City’s Concerts in the Park series continued on July 17, 2025, at Tri‑City Park with Neon Nation performing, reported the event was free with food options available for purchase.
Councilmember Yamaguchi thanked residents for participating in the Chapman Corridor discussions and encouraged continued public input to guide future land‑use decisions. He reported attending a waste‑hauling committee meeting with Councilmember Hummer, where the City reviewed contract provisions to improve service reliability during labor disruptions. He commended the Community Services Department for the McFadden Park ribbon‑cutting event and reported attending the City’s Movies in the Park event and the Santa Ana River Flood Protection Agency annual meeting, where the agency approved a budget with no fee increases. He congratulated the Fire Department on its five‑year anniversary.
Mayor Pro Tem Wanke announced the August 5, 2025, National Night Out event at Placentia Town Center and addressed concerns regarding the Chapman Corridor, clarifying that no properties would be taken and emphasizing the City’s intent to improve neighborhood conditions while complying with state housing requirements. He reported attending multiple Orange County Sanitation District (OC San) meetings, the City of Fullerton’s State of the City event, the
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Metropolitan Water District policy dinner event, and the Celtic Festival. He reported coordinating with Staff and Republic Services during the recent waste‑hauler strike to address service complaints and ensure future contract improvements.
Mayor Kirwin echoed comments regarding the Chapman Corridor and emphasized the City’s role in safeguarding resident interests. He reported meeting with community members to address concerns and provided an update on planning for the City’s 2026 Centennial celebration, including restaurant fundraisers, business sponsorship opportunities, and efforts to record oral‑history interviews with long‑time residents.
1. CONSENT CALENDAR (Items 1.a through 1.j):
Councilmember Yamaguchi pulled Item 1.i and recused himself due to a conflict of interest. Motion by Yamaguchi, seconded by Wanke, and carried a 5-0 vote, to approve the balance of the Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve
(Approved 5-0, as recommended)
1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR JULY 15, 2025 Check Register
Fiscal Impact: $ 562,774.41
Electronic Disbursement Register
Fiscal Impact: $ 1,358,777.50
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.c ADOPT INVESTMENT RESOLUTION ADOPTING THE ANNUAL STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2025-26
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2025-39, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2025-26. (Approved 5-0, as recommended)
1.d APPROVAL OF FINAL TRACT MAP NO. 19300 FOR THE SUBDIVISION OF AN APPROXIMATE 4.954-ACRE SITE WITH 140 RESIDENTIAL TOWNHOME CONDOMINIUM UNITS LOCATED ON FOUR PARCELS AT 440 N. JEFFERSON STREET
Fiscal Impact:
Approximately $2,600,000 in Development Impact Fees.
Recommended Action: It is recommended that the City Council:
1. Approve Final Tract Map No. 19300, subject to final review and approval by the County Surveyor; and
2. Accept the offers of easement dedication for emergency access, and accept the easement dedications for Public Roadway and Utility Improvements; and
3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Final Tract Map 19300; and
4. Authorize the City Clerk to sign Final Tract Map No. 19300. (Approved 5-0, as recommended)
1.e APPROVAL OF THE UPDATED SEWER SYSTEM MANAGEMENT PLAN Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
1. Approve the City's Sewer System Management Plan update as required by the State Water Resources Control Board; and
2. Direct Staff to submit the Sewer System Management Plan to the State Water Resources Control Board.
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(Approved 5-0, as recommended)
1.f SECOND READING AND ADOPTION OF ORDINANCE NO. O-2025-05, AMENDING DEVELOPMENT STANDARDS AND REGULATORY REQUIREMENTS IN TITLE 23 (“ZONING”) OF THE PLACENTIA
MUNICIPAL CODE RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS TO BE IN COMPLIANCE WITH STATE LAW (ZONING CODE AMENDMENT NO. ZCA 2025-01)
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
Waive full reading, by title only, and adopt Ordinance No. O-2025-05, An Ordinance of the City Council of the City of Placentia, California, amending Chapter 23.73 of the Placentia Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units in Accordance with State Law. (Approved 5-0, as recommended)
1.g SECOND READING AND ADOPTION OF ORDINANCE NO. O-2025-06, AMENDING DEVELOPMENT STANDARDS AND REGULATORY REQUIREMENTS IN TITLE 22 (“SUBDIVISIONS”) AND TITLE 23 (“ZONING”) OF THE PLACENTIA MUNICIPAL CODE RELATING TO TWO-UNIT HOUSING
DEVELOPMENTS AND URBAN LOT SPLITS, IN ACCORDANCE WITH STATE LAW (ZONING CODE AMENDMENT NO. ZCA 2025-02)
Fiscal Impact: None.
Recommended Action: It is recommended that the City Council:
Waive full reading, by title only, and adopt Ordinance No. O-2025-06, An Ordinance of the City Council of the City of Placentia, California, amending Chapter 22.80 (Urban Lot Splits), Chapter 23.13 (Two-Unit Housing) and Chapter 23.81 (General Regulations and Exceptions) of the Placentia Municipal Code in accordance with State law.
(Approved 5-0, as recommended)
1.h AMENDMENT NO. 3 TO EXPAND THE SCOPE OF WORK AND BUDGET FOR THE MAINTENANCE SERVICES AGREEMENT WITH TEAM ONE MANAGEMENT INC. FOR PARK RESTROOM JANITORIAL
SERVICES
Fiscal Impact:
Community Services Budget: $ 87,297.00
Community Services Contingency: $ 8,729.70
Community Services Total Budget: $ 96,026.70
Public Works Budget: $ 37,760.00
Public Works Contingency: $ 3,776.00
Public Works Total Budget: $ 41,536.00
Not-to-Exceed Amount: $137,562.70
Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 3 to the Maintenance Services Agreement with Team One Management Inc. for Park Restroom Janitorial Services with an extended scope of work and additional budget for year 2 of the original Amendment No. 2 term contract for a not-to-exceed amount of $137,562.70 per year; and
2. Authorize the City Administrator to approve contract change orders up to the 10% cumulative contract not-to-exceed of $12,505.70; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.i APPROVAL OF THE LICENSE AGREEMENT WITH HIGHER GROUND YOUTH AND FAMILY SERVICES
FOR TEEN PROGRAMMING AND COUNSELING AND THERAPY SERVICES FOR INDIVIDUAL, FAMILY
AND GROUP SESSIONS AT THE TEEN CENTER IN KRAEMER PARK
Fiscal Impact:
Expense: $0
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Revenue: $1 FY25-26
Recommended Action: It is recommended that the City Council:
1. Approve a one (1) year License Agreement with Higher Ground Youth and Family Services for teen programming, counseling and therapy services from the date that the agreement is fully executed with a $1 per year payment due September 1, 2025.
2. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, to authorize the City Administrator to approve the item pending review from City Attorney/Authority Counsel Bettenhausen, Yamaguchi recused) Councilmember Yamaguchi pulled Item 1.i, and recused himself due to a conflict of interest.
City Attorney/Authority Counsel Bettenhausen advised that he had first learned of the matter that evening and had not yet reviewed the details; therefore, he recommended the City Council authorize the City Administrator to execute the agreement once all final details were confirmed and legal review was complete.
Motion by Wanke, seconded by Smith, and carried a 4-0-1 vote, to authorize the City Administrator to approve the item pending review from City Attorney/Authority Counsel Bettenhausen, with Yamaguchi recused.
1.j APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH THE PLACENTIA COMMUNITY
FOUNDATION TO PROVIDE NON-PROFIT STATUS FOR TAX-DEDUCTIBLE DONATIONS FOR THE
CENTENNIAL CELEBRATION YEAR
Fiscal Impact:
There are no financials for this Memorandum of Understanding with the Placentia Community Foundation.
Recommended Action: It is recommended that the City Council:
Approve the Memorandum of Understanding between the City of Placentia and the Placentia Community Foundation and authorize the City Administrator and/or her designee to execute the agreement, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARING:
2.a PUBLIC HEARING ON ANNUAL SOLID WASTE HANDLING SERVICES RATES ADJUSTMENT AND RELATED RESOLUTIONS FOR FISCAL YEAR 2025-26
Fiscal Impact:
Increased revenue of $30,224.57
Recommended Action: It is recommended that the City Council:
1. Open the public hearing concerning the solid waste handling services, rate adjustment and related resolutions for Fiscal Year 2025-26; and
2. Receive the staff report, consider all public testimony, ask questions of staff; and
3. Close the public hearing and direct the City Clerk to tabulate the written protests and report the results of the tabulation to the City Council; and
4. Adopt Resolution No. R-2025-37, approving the amended fee schedule for solid waste handling services for Fiscal Year 2025-26; and
5. Adopt Resolution No. R-2025-38, authorizing and determining residential solid waste handling service charges and directing placement thereof on the Orange County property tax rolls for Fiscal Year 2025-26; and
6. Approve Amendment No. 16 to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and
7. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-1, as recommended, Smith voted no)
Public Works Deputy Director Samantha Byfield gave a PowerPoint presentation on the item.
Public Hearing opened at 7:44 p.m.
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City Clerk McKinnell stated the City Clerk’s Office received eight (8) protests.
Public comments:
City Clerk McKinnell read into the record the following electronic/written comments in opposition of the item:
William C. Group / The Group Family Trust
Steve and Morgan
Larry and Kathy Goodson
Veronica and Abraham Arendindo
Marianita Fyssoux
Terry Monson and Ernie Diaz
Pat Dobbins
Charles Schiebeck
John Lewis
Bill Kalpakeoff expressed concerns about the City’s residential trash rates compared to surrounding cities and requested City Council to review the Republic Services contract and service reliability issues.
Pat Higgins questioned why trash service was billed through property taxes, raised concerns about rate equity among different household sizes and housing types, and requested clarification on how the billing method was decided.
Pat Dobbins was concerned about inconsistent billing practices for trash service and noted she received a bill while neighbors did not.
Public Hearing closed at 8:03 p.m.
Councilmember Yamaguchi reiterated the amendment was a routine procedural requirement of the existing contract and reported he and Councilmember Hummer were continuing to review the agreement in detail.
He stated the City had already issued a notice of termination, allowing a full rebid once the contract expired, and mentioned the upcoming reopener negotiations with Republic Services would allow the City to limit future cost increases and add stronger protections during labor disputes before moving to a new request‑for‑proposals process.
Motion by Wanke, seconded by Yamaguchi, and carried a 4-1 vote, to approve Item 2.a, as recommended, Smith voted no.
3. REGULAR AGENDA (Items 3.a through 3.b):
3.a 2025 SEWER COST RECOVERY FEE RATE STUDY AND RESOLUTION SETTING THE PUBLIC HEARING Fiscal Impact:
Expense:
Budgeted:
$5,000 Mailing Expense
$5,000 FY 2025-26 Operating Budget Sewer Maintenance Fund There is no immediate fiscal impact associated with this Study Session. Based upon City Council policy direction, Staff will finalize any proposed sewer rate cost recovery adjustments and return to the City Council at a later date to initiate the public hearing and the Proposition 218 process.
Recommended Action: It is recommended that the City Council:
1. Receive and file the Staff report and presentation; and
2. Ask any questions of Staff; and
3. Adopt Resolution No. R-2025-40, a Resolution of the City Council of the City of Placentia, California, declaring its intention to adopt increased sanitary sewer system service fees, setting a public hearing for October 7, 2025, and directing Staff to provide notice pursuant to Proposition 218; and
4. Adopt Resolution No. R-2025-41, a Resolution of the City Council of the City of Placentia, California, adopting procedures for establishing and increasing property related fees and charges under Proposition 218.
(Approved 5-0, as recommended)
Public Works Deputy Director Gabriel Guerrero-Gabany gave a PowerPoint presentation on the item.
A discussion occurred regarding the proposed sewer fee increases, clarifying that single-family residential customers would see a $6 monthly, or $72 annual, increase, and the City Council commended Staff for a clear and thorough presentation addressing long-standing infrastructure needs, including aging pipes.
Councilmembers Yamaguchi and Hummer were thanked for their work on the subcommittee, which had initially asked Staff to reduce the proposed increases to lessen impacts on residents. Mayor Pro Tem Wanke emphasized the importance of ongoing system maintenance and requested continued exploration of potentially transferring sewer operations to a specialized water district.
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.a, as recommended.
3.b EVENT FEE WAIVER REQUEST PERTAINING TO THE OPERATION OF THE PLACENTIA COMMUNITY CHORUS AND THEIR REHEARSALS AT THE BACKS COMMUNITY CENTER FOR FISCAL YEAR 25-26 Fiscal Imoact:
Facility Use Fees: $ 6,233
Damage Deposit: $ 180
Staff Cost revenue: $ (1.600)
Total Fiscal Impact: $ 6,413
Though this shows as a fiscal impact of $6,413.00, the recommended reservation dates and times are not high use and not likely to be requested for rental by the public. The expenditure for Staff is fully reimbursed.
Recommended Action: It is recommended that the City Council:
1. Approve a facility rental/use agreement with the Placentia Community Chorus to host their rehearsals at the Backs Community Center located within Kraemer Memorial Park; and
2. Approve Staff recommendation to waive facility use/rental, damage deposit, and fees for the use of Backs Community Center and not Staff costs or the associated with the operation of the rental; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.b, as recommended.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Smith thanked Staff for their continued efforts in reviewing the City's contract and service levels with Republic Services, mentioned recent service issues, and appreciated Staff's proactive communication and assistance to residents.
Councilmember Yamaguchi requested that when the short-term rental item returns to the City Council, Staff also present a separate moratorium option that could be adopted for an initial45-day period with the ability to extend it.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjour- d at 8:24 p.m., to a regular City Council meeting on Tuesday, September 2, 2025, at 5:00 p.m.
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