Placentia City Council
September 2, 2025

Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Jennifer Lampman
City Administrator
Christian L. Bettenhausen
City Attorney
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
September 2, 2025
Council Chambers
401 E Chapman Ave.

Placentia, CA 92870
Phone: (714) 993-8117
Email: [email protected]
www.placentia.org

KEVIN KIRWIN
Mayor
District 2
CHAD P. WANKE
Mayor Pro Tem
District 4

THOMAS HUMMER
Councilmember
District 1
WARD L. SMITH
Councilmember
District 5
JEREMY B. YAMAGUCHI
Councilmember
District 3

Mission Statement
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.

Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressing the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.

1 PLACENTIA CITY COUNCIL

REGULAR MEETING AGENDA - CLOSED SESSION
September 2, 2025
5:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

CLOSED SESSION PROCEEDINGS:

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 1470 S. Placentia Avenue (APN 344-037-01)
Agency Negotiator: Jennifer Lampman, City Administrator Negotiating Party: Lamar Central Outdoors, LLC
Under Negotiations: Price and Terms of Payment

Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Jennifer Lampman, City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m.

Regular Meeting.
2 1.CONSENT CALENDAR (1.a to 1.l):

1.a Consideration to Waive Reading in Full of all Ordinances and Resolutions

1.b Registers for September 2, 2025
Check Register
Fiscal Impact: $ 4,216,381.12
Electronic Disbursement Register
Fiscal Impact: $ 8,754,207.70

PLACENTIA CITY COUNCIL

REGULAR MEETING AGENDA
September 2, 2025
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Hummer
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Kirwin
INVOCATION: Chaplin Tony Mercado
PLEDGE OF ALLEGIANCE: Frank Guerrero
PRESENTATIONS: None
CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL MEMBER COMMENTS:

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

Recommended Action: It is recommended that the City Council:

Approve.

3 1.c Program Supplement Agreement for Highway Safety Improvement Program (HSIP) Cycle 12 Project and Resolution Authorizing City Administrator to Execute State Agreements for Transportation Projects Between Caltrans and the City of Placentia

1.d Grant of Easement to Southern California Edison for Electric Utility Systems and Approval of Conveyance Agreement for a Transformer Pad Located at 611 Jefferson St., Placentia Champion Sports Complex

1.e Award of Construction Contract to Interior Demolition, Inc. for Abatement and Demolition Work at 2999 E. La Jolla Street
Recommended Action: It is recommended that the City Council:

Receive and file.

Fiscal Impact:

There is no direct fiscal impact associated with this recommended action.

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Program Supplement Agreement No. 00000A805 with the California Department of Transportation; and

2. Approve Resolution No. 2025-42, a Resolution of the City Council of the City of Placentia, California authorizing the City Administrator and/or her designee to execute Program Supplement Agreement No. 00000A805 and all state and federal agreements for transportation grant funded projects with the California Department of Transportation; and

3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

None

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the Grant of Easement to Southern California Edison for electric utility systems located at 611 Jefferson Street, Placentia Champion Sports Complex; and

2. Authorize the City Administrator and/or her designee to execute the Grant of Easement on behalf of the City in a form approved by the City Attorney.

3. Approve the Conveyance Agreement to convey a customer owned structure originally installed per a previous work order. Agreement for transfer of structure ownership only.

Fiscal Impact:

Expense: $ 87,873 Total Construction Contract Amount $ 13,200 Total Construction Contingency Amount
$101,073 Total Amount
Budget: $101,073 101-40400-9100 Project 26-505

Recommended Action: It is recommended that the City Council take the following actions:
4 1.f Purchase of Recovered Organic Waste Product from Synagro West, LLC, for Calendar Years 2025 and 2026 to Meet SB 1383 Procurement Requirements

1.g Amendment No. 3 to Professional Services Agreement with Bucknam Infrastructure Group Inc., for The Pavement Management Plan

1.h Amendment No. 1 to Put Option Agreement for Private Property at 325 Baker Street (APN 339-382-20) for Future Affordable Housing Development

1. Award a Construction Contract to Interior Demolition, Inc., for demolition work and hazardous abatement for 2999 E. La Jolla Street in the amount of $87,873; and Reject all other bids received and authorize return of the bid bonds; and

2. Authorize the City Administrator to approve contract change orders up to fifteen percent (15%) of the contract amount, or $13,200 for a total construction contract not-to-exceed amount of $101,073; and

3. Adopt Resolution No. R-2025-43, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2025-26 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and

4. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $70,769.06
Budget: $75,257.00 CalRecycle Grant Funds (203-80000-DNU-6299)

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve a purchase order with Synagro West, LLC, for Fiscal Year 2025-26 in the amount of $70,769.06; and

2. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $44,236.00 Amendment Amount
Available Budget: $65,000.00 Fiscal Year 2025-26 CIP Budget (101-80100-6406)

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Amendment No. 3 to the Professional Services Agreement with Bucknam Infrastructure Group Inc. for an additional $44,236 to provide additional professional services for the pavement management plan for a cumulative contract not-to-exceed amount of $114,468 and extend the term of the contract by an additional 24 months; and

2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not-to-exceed amount, or $11,447; and

3. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.

Fiscal Impact:
$760,011 Potential Purchase in 2028 (Affordable Housing Development Impact Fee 5 1.i Consideration of a Resolution limiting the use of the City's power of eminent domain

1.j Acceptance of Historical Committee Member Resignation

1.k Award of Contract to CO Brothers, LLC, for the Old Town Facade Improvement Project at 330 West Santa Fe Avenue
Fund Acct. No. 682534-6099). No fiscal impact in FY 2025-26.

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Amendment No. 1 to the Put Option Agreement with California Land Acquisition Fund Holding LV LLC for the purchase of 325 Baker Street for a future Affordable Housing Development along Baker Street; and

2. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.

Fiscal Impact:

No Impact

Recommended Action: It is recommended that the City Council take the following action:

1. Consider adoption of Resolution R-2025-44, a Resolution of the City Council of the City of Placentia, California, setting forth its position limiting the City's Use of Eminent Domain Power.

Fiscal Impact:

None

Recommended Action: It is recommended that the City Council take the following actions:

1. Accept the resignation of Natalie Ter-Nedden from the Historical Committee effective September 3, 2025; and

2. Update the City’s master Commission/Committee vacancy list to include the vacancy on the Historical Committee.

Fiscal Impact:

Expense: $226,099.20 Total Contract Amount
$196,608.00 Construction Amount
$ 29,491.20 Construction Contingency
Budgeted: $229,179.00 FY 2024-25 CDBG Budget (204-40000-6315)

Recommended Action: It is recommended that the City Councill take the following actions:

1. Award a Public Works Agreement to CO Brothers, LLC, for the Old Town Facade Improvement Project located at 330 West Santa Fe Avenue, Mi Casita Restaurant, in the amount of $196,608; and

2. Reject all other bids received and authorize the return of the bid bonds; and

3. Authorize the City Administrator to approve contract change orders up to 15% or $29,491.20 for a total construction contract not-to-exceed amount of $226,099.20; and
6 1.l Resolution Authorizing Application for Land and Water Conservation Fund Grant for McFadden Park Improvements

2.PUBLIC HEARING: None

3.REGULAR AGENDA:

3.a Placentia Public Safety Communications Center 2024 Annual Report

3.b Study Session di scuss Short-Term Residential Rentals Citywide; and Consideration of an Optional Interim Urgency Ordinance Placing a Moratorium on New Short Term Residential Rental Permits

4. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

Expense: $900,000 (Park Impact Fees & Quimby Fees)
$900,000 (State Grant - Land Water Conservation Fund)
Total: $1,800,000
Revenue: $900,000 (Reimbursed by Land Water Conservation Fund)

Recommended Action: It is recommended that the City Councill take the following actions:

1. Adopt Resolution No. R-2025-45, Resolution of the City Council of the City of Placentia, California Authorizing Application for Land and Water Conservation Fund Grant for McFadden Park Improvements; and

2. Authorize the City Administrator and/or her designee, to execute the necessary documents, in a form approved by the City Attorney.

Fiscal Impact:

None

Recommended Action: It is recommended that the City Council take the following actions:

1. Receive and file a copy of the completed Placentia Public Safety Communications Center 2024 Annual Report.

Fiscal Impact:

Potential for approximately $236,000 in revenue annually from Transient Occupancy Tax based on FY24-25 actuals.

Recommended Actions: It is recommended that the City Council take the following actions:

1. Receive and file the Staff Report and presentation; and

2. Provide direction to Staff as appropriate regarding proposed changes to local regulations related to local regulations related to Short Term Residential Rentals, if any.

7 Optional Recommendation:

1. Adopt Interim Urgency Ordinance O-2025-07, An Interim Urgency Ordinance of the City of Placentia, California Establishing a Moratorium on Short-Term Rental Permits Pursuant to Government Code Section 65858.

CITY COUNCIL MEMBERS REQUESTS:

Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, September 16, 2025 at 5:00 p.m.

CERTIFICATION OF POSTING
I, Nancy Albitre-Seely, Interim Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the September 2, 2025, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on August 28, 2025.

______________________________________________________
Nancy Albitre-Seely, Interim Deputy City Clerk
8 Agenda Item No: 1.a

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Nancy Albitre-Seely
From: City Clerk
Subject:

Consideration to Waive Reading in Full of all Ordinances and Resolutions Recommendation:

Recommended Action: It is recommended that the City Council:

Approve.
9 Agenda Item No: 1.b

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Gabriela Calin
From: Finance
Subject:

Registers for September 2, 2025
Check Register
Fiscal Impact: $ 4,216,381.12
Electronic Disbursement Register
Fiscal Impact: $ 8,754,207.70
Recommendation:

Recommended Action: It is recommended that the City Council:

Receive and file.

Attachments
09-02-2025 Check Register.pdf
09-02-2025 ACH Check Register.pdf
10 Name Memo Date Check Number Amount
V002006 THE DREAMBOATS BAND LLC City of Placentia - Concerts in the Park 7/9/2025 135257 2,800.00 V002009 PAUL A BYRD City of Placentia - Concerts in the Park 7/9/2025 135259 2,000.00 V001601 SOTO ENTERTAINMENT GROUP City of Placentia - Concerts in the Park 7/10/2025 135260 2,000.00 V001052 FIRST FOUNDATION BANK 60329100 Interest Payment 7/10/2025 135261 10,554.07 V002007 KATHERINE FORESTER City of Placentia - Concerts in the Park 7/9/2025 135262 2,500.00 V002008 JAMES ELLIOTT ENTERTAINMENT INC City of Placentia - Concerts in the Park 7/10/2025 135264 2,800.00 V002005 EM BACKFLOW Backflow testing at Los Vaqueros 7/9/2025 135274 170.00 V001635 SUN BADGE COMPANY Fire Uniform Badges 7/9/2025 135275 295.80 V001421 PACIFIC WEST AIR CONDITIONING Work at Backs Building - 05/15/2025 7/9/2025 135276 596.00 V002010 FELIPE ESCAMILLA CONCESSIONS Catering for Ribbon Cutting Ceremony 7/9/2025 135277 1,000.00 V002011 LUZ ZUNIGA Damage Deposit refund 7/9/2025 135278 166.00 V001136 HINDERLITER DE LLAMAS & ASSOC APR-JUN AUDIT SALES TAX SVS 7/9/2025 135279 2,141.78 V001305 MCKESSON MEDICAL-SURGICAL GOVERNMENT SOLUTIONS LLC Medical Supplies 7/9/2025 135280 707.69 V001338 MUNICIPAL EMERGENCY SERVICES INC SCBA repair and flow test 7/9/2025 135281 738.82 V001500 QUADIENT FINANCE USA INC 6/17 MAIL MACHINE POSTAGE 7/9/2025 135282 3,524.90 V001203 JONES & MAYER May- Legal/Litigation Svcs 7/9/2025 135283 65,535.29 V001567 SECO ELECTRIC & LIGHTING INC Repairs at Tynes Gym 7/9/2025 135284 864.30 V001046 FIREFIGHTERS SAFETY CENTER Uniform belts 7/9/2025 135285 66.06 V001029 FACTORY MOTOR PARTS Vehicle Repair Supplies 7/9/2025 135286 644.04 V001009 ENTENMANN-ROVIN CO PD Badge 7/9/2025 135287 195.72 V000636 SOUTHERN CALIFORNIA EDISON June Edison Charges 7/10/2025 135288 21,947.63 V001593 SO CAL GAS June - Gas Charges 7/10/2025 135289 46.99 V001779 YORBA LINDA WATER DISTRICT June - Water Charges 7/10/2025 135290 1,722.70 V000616 AT&T June - Phone Charges 7/10/2025 135291 500.91 V001320 MILLER MENDEL INC April-June eSOPH Fax Units 7/10/2025 135292 63.77 V001119 H&S ENERGY LLC Car Wash Services - November 2024 7/10/2025 135293 470.00 V001880 JARVIS FAY LLP Utility User Tax 7/10/2025 135294 4,304.00 V000638 T-MOBILE 5/21-6/20 PD Phone Charges 7/10/2025 135295 1,280.65 V001094 GOLDEN STATE WATER COMPANY June - Water Charges 7/10/2025 135296 45,318.40 V000952 DENNIS GRUBB & ASSOCIATES LLC 6/1-30 Fire Plan Check Services 7/10/2025 135297 650.00 V000688 ALL CITY MANAGEMENT SERVICES INC.6/8-6/21 Crossing Guard Services 7/10/2025 135298 2,188.34 V001338 MUNICIPAL EMERGENCY SERVICES INC FD - TRAINING 7/10/2025 135299 2,150.00 V001095 GOLDEN WEST COLLEGE PD Academy Enrollment Fees 7/10/2025 135300 9,204.00 V001794 COUNTY OF ORANGE Radio Repairs 7/10/2025 135301 802.57 V000843 CAREERS IN GOVERNMENT INC.Renewal Annual Membership + Diversity Program July 2025 - July 2026 7/10/2025 135302 3,350.00 V001318 MIKE RAAHAUGES SHOOTING ENTERPRISE 6/24 Pistol Range Usage 7/10/2025 135303 75.00 V001473 PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES June PD Therapy Services 7/10/2025 135304 1,350.00 V000969 DIVISION OF THE STATE ARCHITECT DSA786 1STQ 7/10/2025 135305 528.40 V000969 DIVISION OF THE STATE ARCHITECT DSA786 2NDQ 7/10/2025 135306 370.90 V000868 CICCS/EAP CICCS Trust EAP by Anthem - July 2025 7/10/2025 135307 453.10 V002003 WRIGHT LAW Legal Services 7/10/2025 135308 4,011.00 V001427 PARS Annual Asset fee (prorated monthly) for April 2025 7/10/2025 135309 503.14 V000696 ALTA LANGUAGE SERVICES INC Listening & Speaking Test (IVR): Melanie Olea, Edgar Roldan, Fabian Valdez 7/10/2025 135310 174.00 City of Placentia
Check Register
7/9/25 - 8/21/25
11 V001819 ALL AMERICAN BUILDING SERVICES INC Residential Streets Curb Ramps 7/10/2025 135312 49,732.50 V001549 SAGECREST PLANNING AND ENVIRONMENTAL JUN - INSP SVS -BUILDING & SAFETY 7/17/2025 135315 4,026.00 V000142 ECHAVES MIKE Roofing Bond Refund 30-25-045 7/9/2025 135318 100.00 V000958 DEROTIC EMERGENCY EQUIPMENT FD - ENGINE REPAIRS 7/9/2025 135319 3,134.14 V002017 PASCALE CO Class Refund - Mini Hawk Camp 7/14/2025 135321 185.00 V001675 THE SAUCE CREATIVE SERVICES Heritage Festival Flyer 7/14/2025 135322 493.81 V002012 ORANGE COUNTY LAW ENFORCEMENT EMERALD SOCIETY Damage Deposit refund 7/14/2025 135323 332.00 V001054 FIS May - Credit Card Trans. Fees 7/15/2025 135324 687.24 V001678 THINKSUPPLIES.COM Letter Size Paper 7/15/2025 135325 450.05 V000725 ARAMARK REFRESHMENT SERVICES 201 Bradford Ave./Coffee Water 7/15/2025 135326 42.00 V000725 ARAMARK REFRESHMENT SERVICES 201 Bradford Ave./Coffee Water 7/15/2025 135327 2,653.99 V001801 KOSMONT TRANSACTIONS SERVICES INC Jun - Placentia KMTC 7/15/2025 135328 2,537.78 V001740 VERIZON WIRELESS Acct 572549101-00001 7/15/2025 135329 704.10 V001780 YORBA REGIONAL ANIMAL HOSPITAL K9 Medical Services - Enzo 7/15/2025 135330 26.13 V001723 UNDERGROUND SERVICE ALERT/SC FY 24-25: June Services Fee 7/15/2025 135331 220.64 V001577 SHIFT CALENDARS INC 2026 Shift Calendars 7/15/2025 135332 615.41 V001797 SEQUEL CONTRACTORS INC FY 23-24 Roadway Rehab Constru PP#4 7/15/2025 135333 1,033,234.29 V002013 SELMAN & COMPANY LLC Ward Smith - Life Policy Coverage for May 2025 7/15/2025 135334 5.00 V001569 SECURITY DESIGN CONCEPTS INC May- Jun Plan Review Svs 7/15/2025 135335 229.50 V001559 SCA OF CA LLC FY 24-25: June Street Sweeping Services 7/15/2025 135336 14,608.00 V001558 SC FUELS Fuel Purchase June 16-30,2025 7/15/2025 135337 12,072.87 V001788 SAN DIEGO POLICE EQUIP.Police Field Services 7/15/2025 135338 4,499.70 V001850 ROOFTEK & WATERPROOFING SYSTEMS INC Roofing Bond Refund: 30-25-079 7/15/2025 135339 100.00 V001532 ROADLINE PRODUCTS FY 24-25: Street Signs 7/15/2025 135340 121.79 V001527 RING CENTRAL INC Telephone Subscription 7/15/2025 135341 7,871.67 V001515 RED 88 MEDIA LLC June City Meeting Broadcasting 7/15/2025 135342 4,152.00 V001513 RBI TRAFFIC INC Q2 April - June 2025 Plan Check Services 7/15/2025 135343 2,737.50 V001506 QUENCH USA July PD Water Service 7/15/2025 135344 74.81 V001495 PULSE POINT FOUNDATION Annual Subscription for 2025-2026 7/15/2025 135345 8,000.00 V001472 PREMIER COLLISION CENTER INC FY24-25 Dodge Charger Vehicle Repair 7/15/2025 135346 1,649.72 V001434 PCEA C/O NORTH ORANGE CO PR#2501014 PCEA UNION DUES 7/15/2025 135347 48.60 V001424 PARKHOUSE TIRE INC Tires 7/15/2025 135348 1,767.95 V001396 ORANGE COUNTY EMPLOYEES ASSN PR#2501014 OCEA UNION DUES 7/15/2025 135349 562.50 V000631 ORANGE COUNTY CHIEFS AND SHEFIFF'S ASSOCIATION OCCPSA Membership - Anderson 7/15/2025 135350 750.00 V001388 OCTMA Agency Membership Dues 7/15/2025 135351 100.00 V001322 MINUTEMAN PRESS-PLACENTIA Envelopes 7/15/2025 135352 325.16 V001067 FRANCHISE TAX BOARD PR#2501014 FTB 7/15/2025 135353 7.73 V001715 TURBO DATA SYSTEMS INC June Parking Citation Svs 7/15/2025 135354 2,953.46 V001706 TRILLIUM CNG (1720)FY 24-25: June 2025 CNG Fuel Purchases 7/15/2025 135355 78.20 V000943 DATA TICKET INC.Code Enforcement Citation Processing June, 2025 7/15/2025 135356 3,484.49 V002002 JIM MURRAY ROOFING INC Roofing Bond Refund 7/16/2025 135357 1,000.00 V001796 JOHN L HUNTER & ASSOCIATES June 2025 NPDES Consulting Services 7/16/2025 135358 6,566.25 V001140 HI-WAY SAFETY RENTALS INC FY 24-25: Paint Supplies 7/16/2025 135359 1,158.57 V001262 LN CURTIS & SONS PD Uniforms - Harlow 7/16/2025 135360 429.69 V001132 HF&H CONSULTANTS LLC June 2025: SB1383 Services - CalRecycle Grant 7/16/2025 135361 5,961.25 V001127 HEALTHPOINTE MEDICAL GROUP INC Pre-Employment Physical Exam: Elias Harlow (PAT)7/16/2025 135362 1,901.00 V000142 ECHAVES MIKE Roofing Bond Refund 30-25-063 7/16/2025 135363 100.00 V002016 GREENCAL CONSTRUCTION Roofing Bond Refund: 30-25-076 7/16/2025 135364 100.00 V001053 FIRST TWO INC FY 25/26 Subscription Renewal 7/16/2025 135365 7,200.00 12 V001023 EVANS GUN WORLD June Range Fees 7/16/2025 135366 2,310.00 V001803 AGA ENGINEERS INC June 2025 Traffic Engineering Services 7/16/2025 135367 6,700.00 V000616 AT&T FY 24-25: June 2025 CalNet Charges 7/16/2025 135368 1,589.30 V000747 AXIS GENERAL CONTRUCTION INC June 2025 Kraemer Pump Station Maint 7/16/2025 135369 2,925.00 V000751 B & M LAWN & GARDEN CENTER FY 24-25: Irrigation Supplies - Brass Ring 7/16/2025 135370 10.23 V000766 BEAR ELECTRICAL SOLUTIONS INC July 2024 Traffic Signal Maint - Routine 7/16/2025 135371 29,320.00 V001878 BEST 5TH AVE INC June PD Dry Cleaning Services 7/16/2025 135372 54.00 V000797 BRIGHTLY SOFTWARE INC On-site Software Training 7/16/2025 135373 2,044.44 V001798 BRIGHTVIEW LANDSCAPE SERVICES INC Park Maintenance 7/16/2025 135374 31,824.51 V000823 CALIFORNIA FORENSIC PHLEBOTOMY INC June PD Blood Draws 7/16/2025 135375 1,622.50 V001818 CHARLES ABBOTT ASSOCIATES INC FOG Program Managent Services: June 2025 7/16/2025 135376 6,738.75 V000873 CITY OF BREA DEV - PRE-PRINTED FORMS 7/16/2025 135377 924.53 V000894 COAST EMS LLC EMS Supplies 7/16/2025 135378 585.73 V000903 COMMERCIAL AQUATIC SERVICES May- Whitten Pool Svs 7/16/2025 135379 2,600.00 V000915 COPWARE INC Officers Legal Sourcebook 7/16/2025 135380 1,725.00 V000939 CURTIS TOOLS FOR HEROES Fire Station Supplies 7/16/2025 135381 326.25 V001912 CALIFORNIA FIRE CHIEFS ASSOCIATION - AFSS SOUTHERN DIVISION Member Dues 7/17/2025 135382 1,008.00 V001094 GOLDEN STATE WATER COMPANY Water Charges 7/17/2025 135383 23,281.65 V001786 ALTEC INDUSTRIES INC.FY 24-25: Boom Truck Repairs 7/17/2025 135385 265.92 V002018 BURNETT PRINTING AND GRAPHICS Award for Supervisor Doug Chaffee 7/17/2025 135386 151.16 V001075 GALLS LLC Uniforms 7/17/2025 135387 11.18
V000955 DEPARTMENT OF JUSTICE June Livescan Processing 7/17/2025 135388 1,107.00 V000958 DEROTIC EMERGENCY EQUIPMENT Vehicle Maintenance - E-1 7/17/2025 135389 1,592.11 V001104 GRANICUS INC.Quarterly - City Clerk Software Subscription 7/17/2025 135390 10,180.40 V000892 CLIFTONLARSONALLEN LLP Financial Audit FY23/24 7/21/2025 135391 873.00 V000958 DEROTIC EMERGENCY EQUIPMENT Fire Operations 7/21/2025 135392 15,282.05 V001826 ADVANTEC CONSULTING ENGINEERS INC.May to June 2025: On-Call Traffic Engineering Services 7/21/2025 135393 5,855.00 V000862 CHARTER COMMUNICATIONS Cell Tower Area Search Svs 7/21/2025 135394 50.00 V001255 LEXIPOL LLC PD Bulletin & Policy Mgmt 7/21/2025 135395 6,877.45 V001735 V MONTOYA ENTERPRISES INC Purchase of 8 - 1 Gallon - Begonia 7/21/2025 135396 32.00 V001294 MARLOW INNOVATIONS INC AFR Software Subscription Renewal 7/24/2025 135397 4,995.00 V001317 MIDAMERICA 401A Q1-2025 Administration Fee 7/24/2025 135398 25.00 V001394 ORANGE COUNTY COUNCIL OF GOVERNMENTS FY 2025-26 Dues & Center for Demographic Research Fees 7/24/2025 135399 8,872.05 V001205 JP CONTRACTORS INC Roofing Bond Refund: Bond 30-25-065 7/24/2025 135400 100.00 V001488 PSYCHOLOGICAL CONSULTING ASSOCIATES INC PRE EMPLOYMENT EVALS - E. HARLOW 7/24/2025 135401 462.00 V001549 SAGECREST PLANNING AND ENVIRONMENTAL JUNE PSB INSPECTION 7/24/2025 135402 266.80 V001808 SONSRAY MACHINERY LLC Loader Replacement 7/24/2025 135403 289,926.09 V001604 SOUTHERN CALIFORNIA ASSOCIATION Membership Dues FY25-26 7/24/2025 135404 7,577.00 V000636 SOUTHERN CALIFORNIA EDISON FY 24-25: June 2024 Electricity Charges 7/24/2025 135405 83,101.51 V001654 TARGET SOLUTIONS LEARNING LLC Jul-2025/26 Fire Software Renewal 7/24/2025 135406 3,360.00 V001701 TRANSUNION RISK & ALTERNATIVE June PD Database Transactions 7/24/2025 135407 368.00 V001443 PERIMETER PROTECTION AND SURVEILLANCE SYSTEMS INC June Placentia Pedestrian Bridge Monitoring 7/24/2025 135408 2,880.00 V001732 US BANK PARS #6746022400 PR#2501014 & PR#2501014A PARS EE & ER 7/24/2025 135409 5,660.26 V001120 HALO CONFIDENTIAL INVESTIGATIONS LLC June PD Training Management 7/24/2025 135410 6,969.45 V001435 PCN3 INC Public Safety Center PP#5 - May 2025 Services 7/24/2025 135411 121,028.73 V001140 HI-WAY SAFETY RENTALS INC FY 24-25: Signs 7/24/2025 135412 201.99 V000877 CITY OF LA HABRA Court Liaison Services 7/24/2025 135413 33,420.75 V001678 THINKSUPPLIES.COM Office Supplies 7/24/2025 135414 28.96 V000944 DAVID TAUSSIG AND ASSOCIATES INC Jun-Fee Study 7/24/2025 135415 616.59 13 V000787 BOB HALL AND ASSOCIATES Human Resources 7/24/2025 135416 7,175.00 V000616 AT&T July 2025 - Acct 287248890794 7/28/2025 135418 255.04 V001862 IOTUM INC.Callbridge - July 2025 7/31/2025 135419 269.92 V000616 AT&T FirstNet FAN # 57557082 - June 2025 7/31/2025 135420 1,872.59 V000616 AT&T June 2025 FD and PD Devices 7/31/2025 135421 2,548.06 V000616 AT&T July 2025 - Acct 333291678 7/31/2025 135422 107.00 V001359 NETFILE INC FY 25-26 Annual Subscription 7/31/2025 135423 6,800.00 V001828 MULTICARD 2FA SECURITY IMPLEMENTATION FOR PD 7/31/2025 135424 14,201.88 V000656 ADMINSURE May 2025: Worker's Compensation Claims 7/31/2025 135425 5,602.17 V000656 ADMINSURE Workers' Compensation Claims Administration - Q1 2025 7/31/2025 135427 5,602.17 V001870 ALL SERVICE ROOFING Roofing Bond Refund: 30-25-098 8/7/2025 135428 100.00 V000696 ALTA LANGUAGE SERVICES INC July 2025 Listening & Speaking Test 8/7/2025 135429 58.00 V001786 ALTEC INDUSTRIES INC.FY 24-25: Boom Truck Vehicle Repairs 8/7/2025 135430 2,674.78 V000747 AXIS GENERAL CONTRUCTION INC May 2025 Service - Melrose 8/7/2025 135432 2,925.00 V000799 BUCHALTER Professional Legal Services 8/7/2025 135433 292.50 V000835 CALMAT CO.Paving Materials 8/4/2025 135434 966.91 V001809 CENTERPOINT COMMUNICATIONS INC CITY HALL CABLE TERMINATION 7/31/2025 135435 4,646.41 V000861 CHARTER COMMUNICATIONS Acct 189952201 8/7/2025 135436 6,627.57 V000872 CITY OF ANAHEIM Annual Fair Share Contribution Fees 8/7/2025 135437 10,701.63 V000873 CITY OF BREA Business Cards-Councilmember Hummer 8/7/2025 135438 8.53 V000885 CIVIC PLUS AudioEye subscription 7-1-25 - 6-30-26 8/7/2025 135439 5,100.00 V000892 CLIFTONLARSONALLEN LLP Financial Audit FY24/25 8/7/2025 135440 1,107.75 V000903 COMMERCIAL AQUATIC SERVICES Probe repair at Gomez Pool 8/7/2025 135441 799.65 V000944 DAVID TAUSSIG AND ASSOCIATES INC June Consulting Services CFD 2024-1 Admin 7/31/2025 135442 267.80 V001013 EPIC LAND SOLUTIONS INC.Golden Ave Services: Thru 5/31/25 8/7/2025 135443 2,349.73 V001029 FACTORY MOTOR PARTS FY 25-26: Vehicle Repair Parts 8/7/2025 135444 190.29 V001029 FACTORY MOTOR PARTS FY 25-26: Vehicle Repair Parts 8/7/2025 135445 2,507.72 V001046 FIREFIGHTERS SAFETY CENTER Uniforms 8/4/2025 135446 438.77 V001067 FRANCHISE TAX BOARD PR#2501015 PE 7/19, PD7/25 8/7/2025 135447 7.73 V001075 GALLS LLC PD Uniforms - Irvine 8/7/2025 135448 114.20 V000187 GARZA FRANK Meals for 2025 OTS Law Enforcement Forum 8/4/2025 135449 267.20 V001094 GOLDEN STATE WATER COMPANY FY 24-25: June 2025 Water Charges 8/7/2025 135450 15,414.34 V001119 H&S ENERGY LLC Car Wash Services - January 2025 8/7/2025 135451 952.00 V001125 HDL COREN & CONE 2024-25 ACFR Statistical Package 8/7/2025 135452 4,979.21 V001132 HF&H CONSULTANTS LLC Environmental Svcs Refuse Mgt 8/7/2025 135453 5,934.12 V001140 HI-WAY SAFETY RENTALS INC FY 24-25: Traffic Supplies - Guard Rail 8/7/2025 135454 901.48 V001137 HIRSCH & ASSOCIATES INC Jaycee Parkette Renovation Services - October 2024 8/7/2025 135455 10,287.00 V001162 INDEPENDENT CITIES ASSOCIATION Membership Dues FY25-26 8/7/2025 135456 2,583.55 V001203 JONES & MAYER Professional Legal Services 8/7/2025 135457 41,710.65 V001832 KES MAIL INC FY25-26 Printing/Mailing SVS - Solid Waste 8/7/2025 135458 4,315.56 V001255 LEXIPOL LLC Annual Subscription Renewal 8/7/2025 135459 2,258.96 V001262 LN CURTIS & SONS Body Armor - Maccubbin 8/7/2025 135460 1,361.69 V001262 LN CURTIS & SONS PD Explorer Uniform - Cabrera 8/7/2025 135461 585.75 V001262 LN CURTIS & SONS Uniforms 8/7/2025 135462 2,104.15 V001263 LOCALITY MEDIA INC Subscription Renewal for 2025-2026 8/7/2025 135463 35,310.93 V001901 MANHATTAN STITCHING COMPANY INC Purchase of Centennial Shirts 8/7/2025 135464 1,175.55 V002021 MAURA FLORES Damage Deposit Refund 8/7/2025 135465 166.00 V001301 MCFADDEN-DALE HARDWARE CO.FY 25-26: Streets Repair Supplies 8/7/2025 135466 469.54 V001785 MINUTEMAN PRESS COVINA Printing svs - PD Business Cards 8/7/2025 135467 207.17 14 V001338 MUNICIPAL EMERGENCY SERVICES INC SCBA Service Call 8/7/2025 135468 243.15 V001346 NAPA AUTO PARTS FY 24-25: Vehicle Repair Parts 8/7/2025 135469 1,163.68 V002026 NATALI GARCIA 4207 - Damage Deposit Refund 8/7/2025 135470 166.00 V001363 NEWPORT URGENT CARE INC DOT PHYSICAL 8/7/2025 135471 75.00 V001396 ORANGE COUNTY EMPLOYEES ASSN PR#2501015 OCEA UNION DUES 8/7/2025 135472 525.00 V001403 ORANGE COUNTY SHERIFF'S DEPT COURT CASE # 30-2011-00456217-CL-UD-NJC 8/7/2025 135473 315.00 V001406 ORANGE COUNTY TREASURER TAX COLLECTOR June Parking Citations 8/7/2025 135474 9,637.48 V001421 PACIFIC WEST AIR CONDITIONING Park Maintenance 8/7/2025 135475 1,885.00 V001421 PACIFIC WEST AIR CONDITIONING HVAC MAINTENANCE: City Yard 8/7/2025 135476 7,689.78 V001434 PCEA C/O NORTH ORANGE CO PR#2501015 PCEA UNION DUES 8/7/2025 135477 45.36 V001435 PCN3 INC Public Safety Building - Phase 2 8/7/2025 135478 297,872.50 V001445 PEST OPTIONS INC Mice and rat control at Champions Sports Complex snack shack FY24/25 8/7/2025 135479 230.00 V001446 PETE'S ROAD SERVICE INC Vehicle Maintenance 8/7/2025 135480 2,652.77 V001461 PLACENTIA-YORBA LINDA UNIFIED SCHOOL DISTRICT Bus Services for Day Camp/P.A.R.K.S Excusion 8/7/2025 135481 491.25 V001463 PLANETBIDS INC PB System 2025-26 Subscription Fee 8/7/2025 135482 26,389.36 V001466 POWER PLUS Public Safety Building 8/7/2025 135483 4,607.62 V001501 QUADIENT INC FY 25-26: Parcel Pending Services August 2025 8/7/2025 135484 136.86 V001502 QUADIENT LEASING USA INC Lease No. N23013098 05-23-25 - 08-22-25 8/7/2025 135485 1,736.43 V001515 RED 88 MEDIA LLC City Meeting Broadcasts 8/7/2025 135486 2,076.00 V001850 ROOFTEK & WATERPROOFING SYSTEMS INC Roofing Bond Refund: 30-25-096 8/7/2025 135487 100.00 V001567 SECO ELECTRIC & LIGHTING INC Electrical Work for the AC unit breaker that broke at Placentia Senior Center 8/7/2025 135488 3,240.84 V002013 SELMAN & COMPANY LLC Ward Smith - Life Policy Coverage for June 2025 8/7/2025 135489 5.00 V001797 SEQUEL CONTRACTORS INC FY 23-24 Roadway Rehab Constru 8/7/2025 135490 421,359.15 V001593 SO CAL GAS FY 25-26: Gas Charges - July 2025 8/7/2025 135491 1,359.53 V000636 SOUTHERN CALIFORNIA EDISON FY 24-25: June 2025 Electrical Charges 8/7/2025 135492 12,619.06 V002025 SVT FLEET LLC Vehicle Maintenance 8/7/2025 135493 7,905.16 V000638 T-MOBILE Acct 990643611 - Devices & Data 8/7/2025 135494 2,630.84 V001675 THE SAUCE CREATIVE SERVICES Heritage 2025 Applications Design FY 24-25 8/7/2025 135495 600.00 V001678 THINKSUPPLIES.COM Office Supplies 8/7/2025 135496 407.68 V001694 TOWNSEND PUBLIC AFFAIRS INC.Consulting Services for August 2025 8/7/2025 135497 13,000.00 V001727 UNITED RENTALS NORTH AMERICA INC.Restroom Rental McFadden Park 8/7/2025 135498 1,069.21 V001732 US BANK PARS #6746022400 PR#2501015 PARS EE & ER 8/7/2025 135499 6,651.90 V001740 VERIZON WIRELESS Acct 572549101-00001 8/7/2025 135500 1,918.42 V001830 VORTEK SOLUTIONS LLC CITY HALL / PD FIREWALL UPGRADES 8/7/2025 135501 37,886.75 V000641 WELLS FARGO VENDOR FIN SERV Kyocera Printer Customer # 3691949048 8/7/2025 135502 6,675.61 V002003 WRIGHT LAW Professional Legal Services 8/7/2025 135503 216.00 V002003 WRIGHT LAW Professional Legal Services 8/7/2025 135504 5,580.00 V000616 AT&T FY 25-26: CalNet Charges - July 2025 8/14/2025 135505 10,854.32 V000747 AXIS GENERAL CONTRUCTION INC July 2025 Monthly PM: Melrose 8/14/2025 135506 2,925.00 V000766 BEAR ELECTRICAL SOLUTIONS INC June 2025 Traffic Signal Maint - Routine 8/14/2025 135507 10,656.00 V000766 BEAR ELECTRICAL SOLUTIONS INC June 2025 Traffic Signal Maint - Response 8/14/2025 135508 8,598.00 V000766 BEAR ELECTRICAL SOLUTIONS INC April 2025 Traffic Signal Maint - Response 8/14/2025 135509 43,985.75 V000624 BEHAVIOR ANALYSIS TRAINING INSTITUTE Interviewing for First Responders 8/14/2025 135510 150.00 V000775 BIGGS CARDOSA ASSOCIATES INC GoldenAv Bridge Services - June 2025 8/14/2025 135511 5,897.56 V000794 BRENNAN ESTIMATING SERVICES INC Fire HQ Alarm Repairs 8/14/2025 135512 28,435.84 V000835 CALMAT CO.Paving Materials 8/14/2025 135513 1,657.28 V000903 COMMERCIAL AQUATIC SERVICES FY 25-26: Civic Center Fountain Maintenance Services 8/14/2025 135514 1,400.00 V001792 COUNTY OF ORANGE Q4 Animal Control Svs 8/14/2025 135515 141,772.35 V001794 COUNTY OF ORANGE July AFIS Services 8/14/2025 135516 1,565.00 15 V000946 DAY & NITE DOOR SERVICE PD Front Door Repairs 8/7/2025 135517 367.00 V000952 DENNIS GRUBB & ASSOCIATES LLC Fire Operations 8/14/2025 135518 1,925.00 V001010 ENTERPRISE FLEET MANAGEMENT PD VH Lease Charges: August 2025 8/14/2025 135519 52,311.78 V001029 FACTORY MOTOR PARTS FY 25-26: Vehicle Repair Parts 8/14/2025 135520 563.60 V001067 FRANCHISE TAX BOARD PR#2501016 PE 8/2, PD8/7 8/14/2025 135521 7.73 V001091 GOGOVAPPS INC GORequest Citizen Request Management (CRM) subscription 8/7/2025 135522 14,532.00 V001092 GOLDEN BELL PRODUCTS FY 25-26: Sewer Manhole Maintenance Services 8/14/2025 135523 22,776.00 V001094 GOLDEN STATE WATER COMPANY FY 25-26: July 2025 Water Charges 8/14/2025 135524 41,097.74 V001129 HELPING OUR PETS EDUCATION LLC 6/23-27 K9 Boarding Svs - Enzo 8/14/2025 135525 1,295.00 V000228 HEREDIA MEGAN Nena Conference 2025 8/7/2025 135526 304.16 V001132 HF&H CONSULTANTS LLC SB 1383 Contract Assist - June 2025 Services 8/7/2025 135527 623.50 V001161 IMPERIAL SPRINKLER SUPPLY FY 25-26: Irrigation Supplies 8/14/2025 135528 1,086.59 V002000 INTERNATIONAL CODE COUNCIL INC May, 2025 BRAVO Study Materials 8/14/2025 135529 200.64 V001205 JP CONTRACTORS INC Roofing Bond Refund: 30-25-033 8/7/2025 135530 1,000.00 V001208 JV PLUMBING City Hall Plumbing Repairs 8/14/2025 135531 1,812.84 V001208 JV PLUMBING Work at Back's Building - 08/07/25 8/14/2025 135532 2,492.00 V001262 LN CURTIS & SONS PD Uniforms - Radomski 8/14/2025 135533 4,195.68 V001262 LN CURTIS & SONS Fire Operations 8/7/2025 135534 3,421.75 V002019 MUNICIPAL MANAGEMENT ASSISTANTS OF SOUTHERN CALIFORNIA INCWomen's Leadership Summit - A. Muñoz and L. Gutfeld 8/7/2025 135535 345.00 V001339 MUNITEMPS Records - Deputy City Clerk Temp 8/14/2025 135536 16,774.50 V001386 OCLEEAA 2025 Explorer Academy Registration 8/7/2025 135537 600.00 V001396 ORANGE COUNTY EMPLOYEES ASSN PR#2501016 OCEA UNION DUES 8/14/2025 135538 512.50 V001402 ORANGE COUNTY SANITATION DISTRICT OCSD Capital Facilities Capacity Charge for July 2025 / 5% City Issuance Fee.8/14/2025 135539 8,569.47 V001403 ORANGE COUNTY SHERIFF'S DEPT Tuition for Supervisory Courses 8/7/2025 135540 930.00 V001434 PCEA C/O NORTH ORANGE CO PR#2501016 PCEA UNION DUES 8/14/2025 135541 44.28 V001500 QUADIENT FINANCE USA INC Mail Machine Postage 8/14/2025 135542 5,020.00 V001506 QUENCH USA AUG PD Water Service 8/7/2025 135543 74.81 V001536 ROTARY CLUB OF PLACENTIA Rotary Event Registration 8/14/2025 135544 115.00 V001548 SAFECHECKS SAFEChecks, LASER TOP, GREEN, 3 1/2"8/7/2025 135545 906.40 V001558 SC FUELS Fuel Purchases 8/14/2025 135546 23,082.07 V001559 SCA OF CA LLC FY 25-26: Street Sweeping Services: July 2025 8/14/2025 135547 14,608.00 V001567 SECO ELECTRIC & LIGHTING INC Purchase of 2 Senior Center Replacement Lights 8/14/2025 135548 280.56 V001567 SECO ELECTRIC & LIGHTING INC Electrical Box Replacement: Orangethorpe 8/7/2025 135549 119.28 V001591 SMARTCOVER SYSTEMS FY 25-26: Smartcover Sewer Manhole Subscription 8/14/2025 135550 6,462.00 V000636 SOUTHERN CALIFORNIA EDISON FY 25-26: Electrical Charges - July 2025 8/14/2025 135551 8,534.44 V001614 SPECIAL SERVICES GROUP LLC GPS TRACKER SOFTWARE RENEWAL SALES TAX 8/7/2025 135552 91.44 V001802 STERICYCLE INC Paper Shredding Services: June 2025 8/7/2025 135553 1,892.66 V001658 TEAM ONE MANAGEMENT CUSTODIAL SVS 8/14/2025 135554 6,560.00 V001812 TEMPORARY STAFFING PROFESSIONALS INC Temp: Christian Bandley, 7/21/25-7/27/2025 8/7/2025 135555 3,831.04 V001804 THE SHERIDAN GROUP Public Safety Building 8/14/2025 135556 83,485.30 V001680 THREADCRAFT EMBOIDERY & PRINTING Order of small Red shift uniforms for Part time staff 8/7/2025 135557 458.48 V001732 US BANK PARS #6746022400 PR#2501016 PARS EE & ER 8/14/2025 135558 6,433.20 V002024 V&V MANUFACTURING, INC Uniforms 8/7/2025 135559 959.49 V001779 YORBA LINDA WATER DISTRICT FY 24-25: June 2025 Water Charges 8/7/2025 135560 2,754.93 V001780 YORBA REGIONAL ANIMAL HOSPITAL K9 Medical Services - Zero 8/14/2025 135561 1,658.30 V000656 ADMINSURE July 2025: Workers' Compensation Claims Administration,8/21/2025 135562 6,018.00 V000005 ALEXANDER DIAZ DJ Service for Let's Dance 8/21/2025 135563 200.00 V000691 ALLIANCE BUSINESS SERVICES INC Acct 9900000135 8/21/2025 135564 744.99 V000691 ALLIANCE BUSINESS SERVICES INC FD Station 1 Internet Fiber 7/28/2025 135565 733.98 16 V000711 AMTECH ELEVATOR SERVICES FY 25-26: Elevator Maintenance Services: July 2025 8/21/2025 135566 356.00 V000731 ASCAP Music License Fee FY 25/26 8/21/2025 135567 450.50 V000616 AT&T CH Fiber Aug 2025 - 333291678 8/21/2025 135568 4,287.95 V000616 AT&T Ipads Acct#287248890794 8/21/2025 135569 255.04 V000616 AT&T AT&T Summary 8.18.2025 8/21/2025 135570 2,370.16 V001878 BEST 5TH AVE INC July PD Dry Cleaning Services 8/21/2025 135571 934.08 V000799 BUCHALTER Professional Legal Services 8/21/2025 135572 348.50 V000815 CALIFORNIA BUILDING STANDARDS COMMISSION CBSC Fees for April, May, June 2025 8/21/2025 135573 793.80 V000823 CALIFORNIA FORENSIC PHLEBOTOMY INC July Blood Draws 8/21/2025 135574 1,379.16 V001813 CALIFORNIA FUELS AND LUBRICANTS Diesel Fuel Purchase 8/21/2025 135575 592.84 V001818 CHARLES ABBOTT ASSOCIATES INC FOG Program MGMT SVS 8/21/2025 135576 6,772.50 V000868 CICCS/EAP CICCS Trust EAP by Anthem - August 2025 8/19/2025 135577 453.10 V001794 COUNTY OF ORANGE July OCATS Circuit Support 8/21/2025 135578 1,104.51 V001831 CROSS CONNECTION EMERGENCY SERVICES Fire Operations 8/21/2025 135579 3,360.09 V000950 DELL MARKETING L.P.Desktop Computer Replacement 8/21/2025 135580 113,739.37 V000950 DELL MARKETING L.P.FE PO# P13878 DELL MONITORS & ACCESSORIES FOR PSB 8/21/2025 135581 3,250.31 V000953 DEPARTMENT OF CONSERVATION Strong Motion Fees April-June 2025 - 5% City Issuance Fee 8/21/2025 135582 1,813.75 V000962 DFS FLOORING INC FY 25-26: Carpet Cleaning Services 8/21/2025 135583 744.00 V000986 DURATECH USA INC VPN Software Renewal 8/21/2025 135584 9,977.52 V001007 EMPLOYMENT DEVELOPMENT DEPT Unemployment Insurance Benefit Charge for period 4/1/2025 to 6/30/2025 8/14/2025 135585 616.00 V001013 EPIC LAND SOLUTIONS INC.Golden Av Bridge Services Thru 6/30/25 8/21/2025 135586 1,484.11 V001029 FACTORY MOTOR PARTS Maint Svcs Fleet Operations 8/21/2025 135587 72.81 V001029 FACTORY MOTOR PARTS FY 25-26: Vehicle Repair Parts 8/21/2025 135588 584.92 V001042 Fifth Asset, Inc. dba DebtBook Subscription Fee 2SWH-Tier 2 8/14/2025 135589 13,000.00 V001054 FIS Interchange Fees June 25 8/21/2025 135590 778.43 V001079 GARY L KUSUNOKI HEARING EXAMINERS 7/2 Hearing Examiner Services 8/21/2025 135591 110.00 V001120 HALO CONFIDENTIAL INVESTIGATIONS LLC July PD Training Mgmt. Svs 8/21/2025 135592 2,058.55 V001138 HIRSCH PIPE AND SUPPLY Plumbing Repair Materials 8/21/2025 135593 491.54 V002031 HOPE CENTER OF ORANGE COUNTY July-Dec Clinical Manager Svs 8/21/2025 135594 7,500.00 V001146 HOUSTON & HARRIS PCS INC FY 25-26: Sewer Line Cleaning and CCTV Inspection Services 8/14/2025 135595 7,447.56 V001161 IMPERIAL SPRINKLER SUPPLY Park Maintenance 8/21/2025 135596 234.38 V002034 JUAN GARCIA Partial Refund of Fees Paid for UP 2024-08 8/21/2025 135597 5,006.48 V001262 LN CURTIS & SONS Batons 8/21/2025 135598 313.42 V000326 MARTIN ARMANDO Dead Animal Removal Services: July 2025 8/21/2025 135599 600.00 V002030 MIGUEL MORAN Sound Services for Concerts in the Park 8/14/2025 135600 8,750.00 V001318 MIKE RAAHAUGES SHOOTING ENTERPRISE 7/15 Pistol Range Rental - SWAT 8/21/2025 135601 50.00 V001320 MILLER MENDEL INC April-June eSOPH Fax Units 8/21/2025 135602 13.50 V001322 MINUTEMAN PRESS-PLACENTIA Yard signs 8/21/2025 135603 333.60 V001328 MMASC Staff Training 8/21/2025 135604 160.00
V001336 MT SAN ANTONIO COLLEGE Day Camp Planetarium Field Trip - 07/09/25 8/21/2025 135605 148.50 V001338 MUNICIPAL EMERGENCY SERVICES INC Personal Protection Equipment 8/21/2025 135606 3,697.96 V001339 MUNITEMPS Records - Deputy City Clerk Temp 8/21/2025 135607 6,360.00 V001374 NORTH NET TRAINING AUTHORITY Fire Operations - Training 7/14/2025 135608 3,398.49 V001402 ORANGE COUNTY SANITATION DISTRICT Q4 24-25 OCHCA FOG/BMP Inspections 8/19/2025 135609 477.83 V001402 ORANGE COUNTY SANITATION DISTRICT June 2025 5% City Issuance Fee 8/14/2025 135610 117,926.67 V001406 ORANGE COUNTY TREASURER TAX COLLECTOR NPDES (D07-104) EC28172 Annual Fixed Cost 8/21/2025 135611 11,916.65 V001421 PACIFIC WEST AIR CONDITIONING Fire HQ 3rd Quarter HVAC Billing 8/21/2025 135612 2,132.00 V001424 PARKHOUSE TIRE INC FY 25-26: Tires for City Vehicles 8/21/2025 135613 1,413.54 V001450 PLACENTIA CHAMBER OF COMMERCE Annual Membership & PYLUSD Grant Fund 8/21/2025 135614 975.00 17 V001472 PREMIER COLLISION CENTER INC CS Truck Vehicle Repair 8/21/2025 135615 2,477.94 V001473 PREMIER FIRST RESPONDER PSYCHOLOGICAL SERVICES July Officer Therapy Services 8/21/2025 135616 750.00 V001501 QUADIENT INC Parcel Pending September 2025 Services 8/21/2025 135617 136.86 V001513 RBI TRAFFIC INC Traffic Control Plan Check Services Dutch Bros 8/21/2025 135618 1,100.00 V001567 SECO ELECTRIC & LIGHTING INC Parking lot light bulbs 8/21/2025 135619 586.92 V001593 SO CAL GAS Gas Charges - 8.18.25 8/21/2025 135620 280.55 V001663 THE BEE MAN Bee Removal - City Hall 8/21/2025 135621 540.00 V001697 TRAFFIC MANAGEMENT Street Supplies: Paint 8/21/2025 135622 511.82 V001701 TRANSUNION RISK & ALTERNATIVE July PD Database Transactions 8/21/2025 135623 178.00 V001715 TURBO DATA SYSTEMS INC Parking Citation Paper Rolls 8/21/2025 135624 1,332.19 V000639 ULINE Purchase of tables for resource room for the Placentia Navigation Center 8/21/2025 135625 2,156.75 V001727 UNITED RENTALS NORTH AMERICA INC.Concrete trailer Mixer Rental & Cover Drum 8/21/2025 135626 890.26 V000640 US BANK 2013 TARB Trustee Fee 8/21/2025 135627 2,700.00 V002036 VERIZON WIRELESS Cell Phone Area Search 8/21/2025 135628 150.00 V000641 WELLS FARGO VENDOR FIN SERV Kyocera Printer Lease Customer # 3691949048 8/21/2025 135629 6,675.61 V001757 WEST COAST ARBORISTS INC FY 24-25 Concrete Repair Progr 8/21/2025 135630 14,430.00 V001779 YORBA LINDA WATER DISTRICT Yorba Linda Water Charges - 081825 8/21/2025 135631 2,986.03 Total Checks 4,216,381.12
18 City of Placentia
EFT/ACH Register
7/7/25 - 8/22/25
Vendor Date Memo Amount EFT Status
V001805 ORACLE AMERICA INC 7/7/2025 Financials ERP Software System 19,908.00 EFT Payment V000086 MICHAEL BUTTS 7/8/2025 June Toll Road Charges 417.45 EFT Payment V001325 MISSION SQUARE 7/8/2025 PR#2501013 401A MGMNT 56,549.59 ACH - Paid Online V001453 PLACENTIA FIREFIGHTERS ASSOCIATION 7/8/2025 PR#2501013 PFFA UNION DUES 1,050.00 EFT Payment V001457 PLACENTIA POLICE MANAGEMENT 7/8/2025 PR#2501013 PPMA UNION DUES 1,288.88 EFT Payment V001458 PLACENTIA POLICE OFFICERS ASSOCIATION 7/8/2025 PR#2501013 PPOA UNION DUES 3,163.49 EFT Payment V001978 MARK AGUIRRE 7/8/2025 EMT TRAINING - REIMBURSEMENT 300.00 EFT Payment V000483 RUBALCAVA OSBALDO 7/8/2025 MAY 2025 WALKING CHALLENGE WINNER REIMBURSEMENT 75.00 EFT Payment V000288 LEE JANICE 7/8/2025 GIS CONFERENCE JANICE LEE 7/14-7/17/25 1,439.16 EFT Payment V000510 SERVIN CRISTAL 7/9/2025 PD TRAINING MEALS 145.12 EFT Payment V000410 PEREZ LARISSA 7/9/2025 PD TRAINING MEALS 430.00 EFT Payment V002014 ANTHONY PERALTA 7/9/2025 Tuition Reimbursement #25-02 1,656.00 EFT Payment V002015 HORJE CAMPO 7/9/2025 MARCH 2025 WALKING CHALLENGE WINNER REIMBURSEMENT 75.00 EFT Payment V000244 HUGHES EDWARD 7/9/2025 EMT Reimbursement 152.00 EFT Payment V000460 ROBERTS JULIE 7/9/2025 Reimbursement - PD Bottled Water 47.84 EFT Payment V000330 MARTINEZ JOHN 7/9/2025 PD TRAINING MEALS 145.76 EFT Payment V000622 AMAZON CAPITAL SERVICES 7/9/2025 Books for PATs 4,966.67 EFT Payment V000105 SPENCER BRANDON 7/9/2025 Tuition Reimbursement #24-13 2,551.13 EFT Payment V000198 GONZALES ANDREW A 7/9/2025 Tuition Reimbursement #25-01 1,779.75 EFT Payment V000836 CALPERS 7/10/2025 Non-PERS July 2025 Billing 276,895.40 ACH - Paid Online V001984 ALEX INIGUEZ 7/14/2025 Meals and Mileage -Traffic Collision Investigation 158.40 EFT Payment V000002 ADAM CASTRO 7/14/2025 FY 24-25 Tool Reimbursement 500.00 EFT Payment V001310 METASOURCE LLC 7/14/2025 Technology Fee 3,297.00 EFT Payment V000622 AMAZON CAPITAL SERVICES 7/14/2025 Money Counter 135.93 EFT Payment V000460 ROBERTS JULIE 7/14/2025 Tuition Reimbursement #24-25 & #24-26 741.00 EFT Payment V000410 PEREZ LARISSA 7/14/2025 Meals for K9 Training 860.00 EFT Payment V000608 FELIPE ZAMBRANO 7/14/2025 Reimbursement for Metro Tickets 338.50 EFT Payment V001752 WASHINGTON STATE DEPARTMENT OF 7/14/2025 PR#2501013 CHILD SUPPORT - WA 823.09 ACH - Paid Online V001520 REPUBLIC WASTE SERVICES OF SOUTHERN CALIFORNIA 7/15/2025 June 2025 Trash Collection Services 384,939.84 EFT Payment V000622 AMAZON CAPITAL SERVICES 7/15/2025 FY 24-25: June 2025 PW Maintenance Purchases 2,076.53 EFT Payment V000640 US BANK 7/15/2025 2013 TARB 8.1.25 Debt Payment 151,135.32 ACH - Paid Online V001462 PLACEWORKS 7/15/2025 June, 2025 SP5 Update 10,960.45 EFT Payment V001752 WASHINGTON STATE DEPARTMENT OF 7/16/2025 PR#2501014 CHILD SUPPORT - WA 823.09 ACH - Paid Online V000117 Adams Crystal 7/16/2025 Travel Reimbursement 107.24 EFT Payment V000133 Alvarez Omar 7/16/2025 Meals and Mileage -Traffic Collision Investigation 158.40 EFT Payment V000011 ANTHONY DAVIS 7/16/2025 Travel Reimbursement 735.00 EFT Payment V000134 DOBINE JASON 7/16/2025 Travel Reimbursement 520.00 EFT Payment V000300 LOMELI CATHY 7/16/2025 Travel Reimbursement 531.24 EFT Payment V001325 MISSION SQUARE 7/16/2025 PR#2501014 401A MGMNT 2,306.87 ACH - Paid Online V001453 PLACENTIA FIREFIGHTERS ASSOCIATION 7/16/2025 PR#2501014 PFFA UNION DUES 1,050.00 EFT Payment V001457 PLACENTIA POLICE MANAGEMENT 7/16/2025 PR#2501014 PPMA UNION DUES 1,288.88 EFT Payment V000831 CALIFORNIA STATE DISBURSEMENT UNIT 7/16/2025 PR#2501014 CHILD SUPPORT - CA 1,812.44 ACH - Paid Online V001458 PLACENTIA POLICE OFFICERS ASSOCIATION 7/16/2025 PR#2501014 PPOA UNION DUES 3,143.89 EFT Payment V000556 TREJO DANIELA 7/16/2025 Tuition Reimbursement #24-15 400.51 EFT Payment V001686 TK BURGERS CATERING 7/16/2025 Wellness Fair 2025.09.23 Catering 1,878.06 EFT Payment V001752 WASHINGTON STATE DEPARTMENT OF 7/17/2025 PR#2501014 CHILD SUPPORT - WA 823.09 ACH - Paid Online V000556 TREJO DANIELA 7/17/2025 Tuition Reimbursement #24-16 450.29 EFT Payment V000640 US BANK 7/18/2025 2013 TARB 8.1.25 Debt Payment 151,135.32 ACH - Paid Online 19 City of Placentia
EFT/ACH Register
7/7/25 - 8/22/25
V000622 AMAZON CAPITAL SERVICES 7/24/2025 Supplies for Community Services Department 3,130.74 EFT Payment V000629 KRONOS INC 7/24/2025 JUNE KRONOS UKG SUBSCRIPTION 7,164.37 EFT Payment V001007 EMPLOYMENT DEVELOPMENT DEPT 7/21/2025 PR#2501014 CA STATE WH 84,685.45 ACH - Paid Online V001173 INTERNAL REVENUE SERVICE 7/21/2025 PR#2501014 & PR2501014A FED WH 256,545.16 ACH - Paid Online V001325 MISSION SQUARE 7/21/2025 PR#2501014 401A FIRE 47,575.88 ACH - Paid Online V001076 GAMETIME 7/24/2025 McFadden Park Playground Reno 500,000.16 EFT Payment V000121 Ahumada Samuel 7/31/2025 BLS Provider eCard 9.75 EFT Payment V000622 AMAZON CAPITAL SERVICES 7/31/2025 Amazon - IT 347.54 EFT Payment V001711 TRUIST GOVERNMENTAL FINANCE 7/31/2025 990500346-00002 Fire Loan #2 314,295.94 EFT Payment E000004 ALBERT BERMUDEZ 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000126 Aldwir Mamoun 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000008 ANDREW DEAN 7/30/2025 RETIREE AUGUST 2025 1,814.00 EFT Payment E000013 ARLENE M COOK 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000014 ARTHUR BURGNER 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E002027 BRYCE ANGEL 7/30/2025 RETIREE AUGUST 2025 1,814.00 EFT Payment E000019 CAROLYN DAVIS 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000020 CHARLES A BABCOCK 7/30/2025 RETIREE AUGUST 2025 349.00 EFT Payment E000033 DONALD BUNNELL 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000039 GEOFFREY COBBETT 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000049 JAMIE DELOS SANTOS 7/30/2025 RETIREE AUGUST 2025 250.31 EFT Payment E000051 JAY SCOTT AUDISS 7/30/2025 RETIREE AUGUST 2025 2,369.95 EFT Payment E000058 JOHN P CHANDLER 7/30/2025 RETIREE AUGUST 2025 1,406.65 EFT Payment E000059 JOHN T ARMSTRONG 7/30/2025 RETIREE AUGUST 2025 1,136.00 EFT Payment E000080 MARLA ANDERSON 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000085 MICHAEL BUSSE 7/30/2025 RETIREE AUGUST 2025 763.50 EFT Payment E000093 PRESTON DAVID 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000096 ROBERT CHANG 7/30/2025 RETIREE AUGUST 2025 866.44 EFT Payment E000097 ROBERT D'AMATO 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000098 ROBERTA JO DICKSON 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000101 SHARLENE BEALS 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000137 DOWNEY CAROL 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000143 ECKENRODE NORMAN 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000150 ESCOBOSA LILLIAN 7/30/2025 RETIREE AUGUST 2025 426.70 EFT Payment E000152 ESPINOZA ROSALINDA 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000171 FRICKE JUERGEN 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000172 FULLER GLENN H 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000173 GALLANT KAREN 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000184 GARNER JO ANN 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000185 GARNER KITTY 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000213 GRIMM DENNIS L 7/30/2025 RETIREE AUGUST 2025 349.00 EFT Payment E000239 HOLTSCLAW KATHERINE 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000249 IRVINE SUZETTE 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000254 JENKINS ROBERT 7/30/2025 RETIREE AUGUST 2025 1,011.40 EFT Payment E000255 JOHNSON SHARON 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000256 JONES ROBERT 7/30/2025 RETIREE AUGUST 2025 284.25 EFT Payment E000258 JUAREZ JANET 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000259 JUDD TERRELL 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000272 KIRKLAND RICHARD L 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000299 LITTLE DIANE M 7/30/2025 RETIREE AUGUST 2025 426.70 EFT Payment 20 City of Placentia
EFT/ACH Register
7/7/25 - 8/22/25
E000301 LOOMIS CORINNE 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000310 LOWREY B J 7/30/2025 RETIREE AUGUST 2025 349.00 EFT Payment E000320 MAERTZWEILER MICHAEL L 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000336 MCELHINNEY JAMES 7/30/2025 RETIREE AUGUST 2025 763.50 EFT Payment E000346 MILANO JAMES 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000348 MILLER RICHARD 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000349 MILLSAP SCOTT 7/30/2025 RETIREE AUGUST 2025 2,051.70 EFT Payment E000372 NAJERA JOSEPH D. 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000389 OLEA ARLENE J 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000399 PALMER GEORGE 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000403 PASCARELLA RICHARD 7/30/2025 RETIREE AUGUST 2025 2,201.80 EFT Payment E000404 PASCUA RAYNALD 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000405 PASPALL MIHAJLO 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000413 PEREZ ROBERT 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000420 PICHON WALTER 7/30/2025 RETIREE AUGUST 2025 426.70 EFT Payment E000423 PINEDA MATEO 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000426 PISCHEL STEPHEN 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000431 POINT ERIC 7/30/2025 RETIREE AUGUST 2025 2,369.95 EFT Payment E000445 REDIFER KIM R 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000447 RENDEN BRIAN 7/30/2025 RETIREE AUGUST 2025 726.50 EFT Payment E000449 REYES ROGER T 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000452 REYNOLDS MATTHEW 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000453 RICE RUSSELL J 7/30/2025 RETIREE AUGUST 2025 1,384.00 EFT Payment E000456 RIVERA AIDA 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000458 ROACH MICHAEL 7/30/2025 RETIREE AUGUST 2025 908.85 EFT Payment E000459 ROBB SANDRA 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000480 ROSE RICHARD D 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000485 RUIZ ARNULFO 7/30/2025 RETIREE AUGUST 2025 1,286.00 EFT Payment E000492 SALE LEE R 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000496 SANCHEZ LAURA 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000505 SCHLIEDER BEVERLY 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000525 SMITH WARD 7/30/2025 RETIREE AUGUST 2025 323.65 EFT Payment E000527 SOTO PHILIP J 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000528 SPRAGUE GARY A 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000529 STEPHEN JEFFREY 7/30/2025 RETIREE AUGUST 2025 869.44 EFT Payment E000537 TAYLOR DAVID M 7/30/2025 RETIREE AUGUST 2025 577.00 EFT Payment E000538 TAYLOR LINDA 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment E000542 THOMANN DARYLL L 7/30/2025 RETIREE AUGUST 2025 1,011.40 EFT Payment E000558 TRIFOS WILLIAM 7/30/2025 RETIREE AUGUST 2025 965.00 EFT Payment E000565 VALENTINE THOMAS 7/30/2025 RETIREE AUGUST 2025 1,975.70 EFT Payment E000577 VERSTYNEN WILLIAM 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000584 WAHL KATHLEEN A 7/30/2025 RETIREE AUGUST 2025 184.39 EFT Payment E000590 WIEST STEPHEN 7/30/2025 RETIREE AUGUST 2025 526.78 EFT Payment E000597 WORDEN LARRY M 7/30/2025 RETIREE AUGUST 2025 577.00 EFT Payment E000601 YAMAGUCHI BRIAN 7/30/2025 RETIREE AUGUST 2025 908.85 EFT Payment E000614 ZINN JOHN 7/30/2025 RETIREE AUGUST 2025 564.00 EFT Payment V000836 CALPERS 7/30/2025 Unfunded Accrued Liability 529 561,835.00 ACH - Paid Online V000836 CALPERS 7/31/2025 Unfunded Accrued Liability 286,991.00 ACH - Paid Online V000836 CALPERS 7/31/2025 Unfunded Accrued Liability 22027 12,604.00 ACH - Paid Online 21 City of Placentia
EFT/ACH Register
7/7/25 - 8/22/25
V000836 CALPERS 7/31/2025 Unfunded Accrued Liability 26597 56,941.00 ACH - Paid Online V001830 VORTEK SOLUTIONS LLC 7/31/2025 Whitten Center Server/Network Upgrades 10,715.79 EFT Payment V002028 AMANDA HORNER 8/4/2025 Uniforms 184.00 EFT Payment V000831 CALIFORNIA STATE DISBURSEMENT UNIT 8/7/2025 PR#2501015 CHILD SUPPORT - CA 1,812.44 ACH - Paid Online V001936 LISA BRUTO 8/7/2025 Uniforms 20.00 EFT Payment
V001325 MISSION SQUARE 8/7/2025 PR#2501015 401A FIRE 47,832.35 ACH - Paid Online V001805 ORACLE AMERICA INC 8/7/2025 Financials ERP Software System 17,029.55 EFT Payment V001453 PLACENTIA FIREFIGHTERS ASSOCIATION 8/7/2025 PR#2501015 PFFA UNION DUES 1,050.00 EFT Payment V001457 PLACENTIA POLICE MANAGEMENT 8/7/2025 PR#2501015 PPMA UNION DUES 1,129.83 EFT Payment V001458 PLACENTIA POLICE OFFICERS ASSOCIATION 8/7/2025 PR#2501015 PPOA UNION DUES 3,143.89 EFT Payment V001752 WASHINGTON STATE DEPARTMENT OF 8/7/2025 PR#2501015 CHILD SUPPORT - WA 823.09 ACH - Paid Online V001480 PRINCIPAL FINANCIAL GROUP 8/7/2025 Aug 2025 - Life Insurance 1,455.65 ACH - Paid Online V001242 LAWCX 8/7/2025 2025.2026 Deposit Premium - Excess WC 448,174.00 EFT Payment V000869 CIRA 8/7/2025 Liability/EPL Premiums FY 25-26 1,515,519.00 EFT Payment V000622 AMAZON CAPITAL SERVICES 8/7/2025 Canopies for the Navigation Center 1,036.54 EFT Payment V000743 AVENU INSIGHTS & ANALYTICS LLC 8/7/2025 Utility User Tax APR-JUN 2025 4,960.87 EFT Payment V001830 VORTEK SOLUTIONS LLC 8/7/2025 Information Technology 23,660.00 EFT Payment V000410 PEREZ LARISSA 8/7/2025 Meals Reimbursement 860.00 EFT Payment V000086 MICHAEL BUTTS 8/7/2025 July Toll Road Charges 394.89 EFT Payment V000856 CENTURY BUSINESS SERVICES INC 8/14/2025 Printer & Copier Contract Charges 7,010.70 EFT Payment V001164 INFRASTRUCTURE ENGINEERS 8/14/2025 FY 23-24 Roadway Arterial Constru - June 2025 45,556.50 EFT Payment V001926 GABRIELA CALIN 8/14/2025 JUNE 2025 WALKING CHALLENGE WINNER REIMBURSEMENT 75.00 EFT Payment V001325 MISSION SQUARE 8/14/2025 PR#2501016 401A FIRE 13,903.05 ACH - Paid Online V001752 WASHINGTON STATE DEPARTMENT OF 8/14/2025 PR#2501016 CHILD SUPPORT - WA 823.09 ACH - Paid Online V001453 PLACENTIA FIREFIGHTERS ASSOCIATION 8/14/2025 PR#2501016 PFFA UNION DUES 1,050.00 ACH - Paid Online V001457 PLACENTIA POLICE MANAGEMENT 8/13/2025 PR#2501016 PPMA UNION DUES 1,303.65 ACH - Paid Online V001458 PLACENTIA POLICE OFFICERS ASSOCIATION 8/14/2025 PR#2501016 PPOA UNION DUES 2,982.47 ACH - Paid Online V001164 INFRASTRUCTURE ENGINEERS 8/14/2025 FY23-24 Residential Slurry Services - May 2025 8,831.00 EFT Payment V000831 CALIFORNIA STATE DISBURSEMENT UNIT 8/14/2025 PR#2501016 CHILD SUPPORT - CA 1,812.44 ACH - Paid Online V000622 AMAZON CAPITAL SERVICES 8/14/2025 July Office Supplies 3,773.04 EFT Payment V000288 LEE JANICE 8/21/2025 GIS CONFERENCE JANICE LEE 7/14-7/17/25 150.67 EFT Payment V001325 MISSION SQUARE 8/21/2025 PR#2501016 457 32,790.88 ACH - Paid Online V000556 TREJO DANIELA 8/21/2025 Tuition Reimbursement - #24-21 442.61 EFT Payment V000640 US BANK 8/21/2025 2023A PSB Debt Service 352,987.07 EFT Payment V000943 DATA TICKET INC. 8/21/2025 Technology Fee 2,340.98 EFT Payment Total 5,845,507.29
Payroll Pay Date 7/25/25 977,045.98
Payroll Pay Date 8/8/25 956,920.69
Payroll Pay Date 8/22/25 974,733.74
Grand Total 8,754,207.70
22 00000A805
FOR STATE FUNDED PROJECTS NO 12-5269S21
1225000087
July 14, 2025
12-ORA-0-PLCN
HSIPSL-5269(031)
5269
This Program Supplement, effective , hereby adopts and incorporates into the Administering Agency-State Agreement No. 12-5269S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).

The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.

Various Location throughout City, including 7 signalized intersections and 2 unsignatized intersections.

New Signals 0.0(MILES)
State FundsEstimated Cost Matching Funds

CITY OF PLACENTIA
By ________________________________By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer _______________________Date _______________ PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK:LENGTH:

LOCAL OTHER
$38,000.00 $3,800.00 $0.00
Chief, Office of Project Management Oversight

STATE OF CALIFORNIA
Department of Transportation
$34,200.00
$34,200.00STATE
1Page of 3Program Supplement 12--526-A805- SERIAL
7/14/25
23 SPECIAL COVENANTS OR REMARKS
12-ORA-0-PLCN
HSIPSL-5269(031)

1.A. This PROJECT has received STATE funds from Highway Safety Improvement Program (HSIP). The ADMINISTERING AGENCY agrees to administer the PROJECT in accordance with the Highway Safety Improvement Program (HSIP) Guidelines, the Local Assistance Procedures Manual (LAPM), the Local Assistance Program Guidelines (LAPG), and this PROGRAM SUPPLEMENT.

B. The STATE funds for this PROJECT may be provided under one or more phases, which are Preliminary Engineering (PE), Right-of-Way (R/W) and Construction (Con).

A phase-specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the phase identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per phase. Unless otherwise determined, the effective date of the phase-specific allocation will constitute the start of reimbursable expenditures for the phase. The STATE funds available for reimbursement will be limited to the amount allocated by the STATE for the phase.

C. At the time of the first fund allocation approval for the Project, this PROGRAM SUPPLEMENT, a STATE-approved Allocation Letter and STATE Finance Letter are prepared to allow reimbursement of eligible PROJECT expenditures for the phase allocated.

D. STATE and ADMINISTERING AGENCY agree that any additional fund allocations made after the execution of this PROGRAM SUPPLEMENT, for the phase that has been authorized in the first fund allocation approval or for a new phase, will be encumbered on this PROJECT by use of a STATE-approved Allocation Letter and a STATE Finance Letter and are subject to the terms and conditions thereof.

E. This PROJECT is subject to the delivery requirements enacted by the HSIP guidelines. The delivery requirements may be accessed at: https://dot.ca.gov/programs/local-assistance/fed- and-state-programs/highway-safety-improvement-program/delivery-requirements-status- approved-projects.

F. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer immediately after project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract. Failure to do so will cause a delay in the State processing of invoices for the construction phase.

G. The ADMINISTERING AGENCY shall invoice STATE for PE, R/W and CON costs no later than 180 days after the end of expenditure the phase. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion or contract acceptance to make the final payment to the contractor, prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and
2Page of 3Program Supplement 12--526-A805- SERIAL
24 SPECIAL COVENANTS OR REMARKS
12-ORA-0-PLCN
HSIPSL-5269(031)
payment.

H. ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current LAPM provisions.

I. ADMINISTERING AGENCY agrees to comply with the requirements in 2 CFR Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (applicable to Federal and State Funded Projects).

J. By executing this PROGRAM SUPPLEMENT, ADMINISTERING AGENCY agrees to provide the STATE, upon request, with the information related to the PROJECT for the purpose of project evaluation or other purposes.

K. The ADMINISTERING AGENCY shall construct the PROJECT in accordance with the scope of work presented in the application and approved by the State. Any changes to the approved PROJECT scope without the prior expressed approval of the State are ineligible for reimbursement and may result in the entire PROJECT becoming ineligible for reimbursement. 3Page of 3Program Supplement 12--526-A805- SERIAL
25 Resolution R-2025-42

ATTACHMENT 2

RESOLUTION NO. R-2025-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AUTHORIZING THE CITY

ADMINISTRATOR AND/OR HER DESIGNEE TO EXECUTE

MASTER AGREEMENTS, PROGRAM SUPPLEMENTAL

AGREEMENTS, FUND EXCHANGE AGREEMENTS, FUND

TRANSFER AGREEMENTS BETWEEN THE STATE OF

CALIFORNIA, DEPARTMENT OF TRANSPORTATION
(CALTRANS) AND THE CITY OF PLACENTIA FOR

FEDERAL-AID PROJECTS AND STATE-FUNDED

PROJECTS

A. Recitals
(i). The City of Placentia is eligible to receive Federal and/or State funding for certain Transportation Projects, through the California Department of Transportation (Caltrans); and.
(ii). Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds could be claimed; and

(iii). Caltrans requires Program Supplemental Agreements to be executed for the administration of federal grant funds received; and

(iv). The City of Placentia wishes to delegate authorization to execute Program Supplement Agreement No. 00000A805 to Administering Agency-State Agreement No. 12-5269S21, all future agreements and any amendments thereto to the City Administrator and/or her designee.

B. Resolution

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., above.

2. The Placentia City Council hereby authorizes the City Administrator and/or her designee to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto with California Department of Transportation. 26 Resolution R-2025-42

ATTACHMENT 2

APPROVED and ADOPTED this 2nd day of September 2025.

Kevin Kirwin, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE

I, Robert S. McKinnell, City Clerk of the City Of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 2nd day of September 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
27 Agenda Item No: 1.d

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Jesus Avila
From: Public Works
Subject:

Grant of Easement to Southern California Edison for Electric Utility Systems and Approval of Conveyance Agreement for a Transformer Pad Located at 611 Jefferson St., Placentia Champion Sports Complex
Financial Impact:

Fiscal Impact:

None
Summary:

The proposed Grant of Easement to Southern California Edison (SCE) is for maintenance access to a transformer pad and to install an electrical meter on a pedestal located within the Placentia Champion Sports Complex. There is an existing wireless cell facility located on site that requires delivery of commercial power to become fully operational. The easement area is two strips of land lying within the property. Strip #1 will be 14 feet wide and Strip #2 will be 6 feet wide. In order for SCE to schedule the crews to perform the necessary work to provide power to the site, a strip easement is required for electrical meter installation and providing power to the existing systems in place.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve the Grant of Easement to Southern California Edison for electric utility systems located at 611 Jefferson Street, Placentia Champion Sports Complex; and

2. Authorize the City Administrator and/or her designee to execute the Grant of Easement on behalf of the City in a form approved by the City Attorney.

3. Approve the Conveyance Agreement to convey a customer owned structure originally installed per a previous work order. Agreement for transfer of structure ownership only.

Strategic Plan Statement:

T h i s item is consistent with the City Council approved 5-Year Strategic Plan Goal 5, to Implement Public Infrastructure to Meet Community Needs.

Discussion:

DISH/Boost Wireless recently completed construction of a cell site located within Placentia Champions Sports Complex. SCE plans to install an electrical meter pedestal and deliver power to the cell site.
28 In order for SCE to move forward with scheduling the necessary work crews, two strip easements are required Attachment 1. This easement will grant SCE legal permission to install the new electrical meter on City property within Placentia Champion Sports Complex.

The inclusion of the easement is a critical step to facilitate the installation and ensure that all regulatory and safety measures are adhered to. Furthermore, there is a conveyance agreement for the concrete pad upon which an existing transformer currently sits. SCE would like to ensure the property owner (City) does not lay claim to the concrete pad and request that the concrete slab be conveyed to SCE Attachment 2. Attachment 3 provides a visual representation with aerial and street view imagery of the location within Placentia Champion Sports Complex where the abovementioned easement is proposed.

Attachments
Attachment 1_SCE Easement.pdf
Attachment 2_TD1999980-LSSNA01008D-CONVEYANCE.pdf
Attachment 3_Exhibits.pdf
29 30

31 32

33 34

35 36

37 38

39 40

Agenda Item No: 1.e

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Jeannette Ortega
From: City Administrator
Subject:

Award of Construction Contract to Interior Demolition, Inc. for Abatement and Demolition Work at 2999 E. La Jolla Street
Financial Impact:

Fiscal Impact:

Expense: $ 87,873 Total Construction Contract Amount $ 13,200 Total Construction Contingency Amount
$101,073 Total Amount
Budget: $101,073 101-40400-9100 Project 26-505
Summary:

The City-owned property located at 2999 E. La Jolla Street, Placentia, CA 92870 contains a small structure measuring approximately 1,741 square feet on the northern portion of the site, adjacent to the Orange County Flood Control channel. The proposed project includes the pre- demolition abatement of hazardous materials in accordance with South Coast Air Quality Management District (SCAQMD) regulations. Following abatement, the contractor will demolish the entire structure and remove all interior contents, including files, plans, filing cabinets, furniture, fixtures, storage shelves, and office equipment. The scope of work also includes the removal of building debris, concrete walkways, landscaping elements, approximately twelve (12) trees, weeds, shrubs, bird-of-paradise and agave plants, river rocks, and final grading of the lot.

After careful review of all submitted proposals, Staff recommends awarding the construction contract to Interior Demolition, Inc. in the amount of $101,073 for the hazardous materials abatement and demolition of the site. This action formally approves the contract award to Interior Demolition, Inc.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Award a Construction Contract to Interior Demolition, Inc., for demolition work and hazardous abatement for 2999 E. La Jolla Street in the amount of $87,873; and Reject all other bids received and authorize return of the bid bonds; and

2. Authorize the City Administrator to approve contract change orders up to fifteen percent (15%) of the contract amount, or $13,200 for a total construction contract not-to-exceed amount of $101,073; and
41 3. Adopt Resolution No. R-2025-43, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2025-26 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and

4. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

T h i s item is consistent with the City Council approved 5-Year Strategic Goal to Implement Public Infrastructure to Meet Community Needs under Objective #5.6, which is to Analyze Security Improvements at all Public Facilities.

Discussion:

T h e City-owned parcel located at 2999 E. La Jolla Street, Placentia, CA 92870 contains a small structure of approximately 1,741 square feet on the northerly side of the property, adjacent to the Orange County Flood Control channel. As part of the City’s due diligence process, the City conducted several surveys and studies to review the environmental condition of the Property. It was determined that the Property contains several Recognized Environmental Conditions (REC), including asbestos, lead base paint and mold. The REC’s must be properly remediated via a special permit from the South Coast Air Quality Management District Rule 1403 Procedure 5 Workplan. This project, if approved by the City Council, involves the pre-demolition abatement of hazardous materials as directed by South Coast Air Quality Management District (SCAQMD). Contractor shall then demolish the entire structure located at the property, including the removal and disposal of all files, plans, filing cabinets, furniture and fixtures, storage shelves, office equipment inside of the building, building debris, removal of concrete walkway, landscape, approximately twelve (12) trees, weeds, plants (including bird-of-paradise and agave plants) shrubs, river rocks, and fine grading of the remaining lot.

The City issued a Notice of Inviting Bids for the abatement, demolition and removal of a city owned structure located at 2999 E. La Jolla Street on Thursday, June 12, 2025. The Bid was posted on PlanetBids for approximately five (5) weeks. A total of six bids were received as noted in the table below:

Contractor Bid Amount
Interior Demolition, Inc.$87,873.00
Abajian Enterprise $99,400.00
Unlimited Environmental, Inc.$116,100.00
Vertex Civil $123,521.96
Co Brothers LLC $164,400.00
Storm Guard Construction $184,989.80
The submitted proposals were reviewed by the Director of Public Works and the Deputy Director of Administrative Services. Staff evaluated all proposals received in accordance with the firms’ technical experience in performing work of a closely similar nature; strength and stability of the firm; and quality of the final product completed with other agencies by checking their references. Based on this evaluation, Staff recommends awarding a construction contract to Interior Demolition, Inc. in the amount of $87,873 for the abatement, demolition and removal of the city owned structure.
42 Should the City Council elect to award this contract, the City will begin to work with Interior Demolition, Inc. to complete the tasks as outlined in the Bid Schedule and begin the hazardous abatement and demolition of the Property.

Fiscal Impact Summary:

The total construction contract for the hazardous abatement and demolition of the Property amounts to $101,073. This cost consists of the bid amount submitted by Interior Demolition, Inc. in the amount of $87,873 and a construction contingency in the amount of $13,200. The 101-40400-9100 Project 26-505 account has sufficient funds for the recommended action.

Budget Amendment R-2025-43 is presented for the City Council’s consideration to allocate funds for this specific work.

Attachments
Attachment 1 Budget Amendment Resolution.docx
Public Works Agreement for Abatement and Demo 2999 La Jolla.pdf 43 Resolution R-2025-43

RESOLUTION NO. R-2025-43

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2025-26 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.

A. Recitals.

(i). The adopted budget for the 2025-26 Fiscal Year sets out estimated appropriations for City expenses throughout the year.

(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.

(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2025-26, via Resolution No. R-2025-25, is hereby amended to reflect the following expenditure of funds from the Account specified to the Account specified:

Fund Description Department GL Account Amount Type
101-40400-9100 Expenditures
Related to
Demolition of
Structure at 2999
E. La Jolla Street

Administration 101-40400-
9100
Project 26-505
$101,073 Expense

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

44 Resolution R-2025-43

PASSED, ADOPTED AND APPROVED THIS 2nd DAY OF SEPTEMBER 2025.

_____________________________
Kevin Kirwin, Mayor

ATTEST:

____________________________
Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE

I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 2nd day of September 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_____________________________
Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

______________________________
Christian L. Bettenhausen, City Attorney

45 23

CITY OF PLACENTIA

PUBLIC WORKS AGREEMENT FOR

ABATEMENT, DEMOLITION OF CITY

OWNED STRUCTURE LOCATED AT
2999 E. LA JOLLA STREET
PLACENTIA CA 92870

THIS AGREEMENT (herein "Agreement"), is made and entered into this 2nd day of September, 2025 by and between the CITY OF PLACENTIA, a municipal corporation and charter city, (herein "City") and INTERIOR DEMOLITION, INC. (herein "Contractor"). The parties hereto agree as follows:

W I T N E S S E T H :

A. WHEREAS, City requires Abatement, Demolition and Removal of City Owned Structure Located at 2999 E. La Jolla Street, Placentia, CA 92870 as set forth more fully in this Agreement.

B. WHEREAS, Contractor represents to City that Contractor is qualified to perform said work and has submitted a proposal to City for the same.

C. WHEREAS, City desires to have Contractor perform said services on the terms and conditions set forth herein.

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows:

1.0 DEFINITIONS

1.1 Definitions. As used in this Agreement, the following definitions shall be applicable:

(a) Contractor. Contractor shall mean Interior Demolition, Inc. a (California corporation, partnership, individual) located at 23508 Pine Street, Newhall, Street Ca 91321.

(b) City. City shall mean the City of Placentia, a Municipal Corporation and Charter City, located at 401 E. Chapman, Placentia, California 92870.

(c) City Council. City Council shall mean the City Council of the City of Placentia.

46 24

(d) Contract Officer shall mean the person designated by the City Administrator or City Engineer of City and shall have the duties set forth in Section 5.2.

(e) Services. Services shall mean the services to be performed by the Contractor pursuant to this Agreement.

(f) Satisfactory. Satisfactory shall mean satisfactory to the City Administrator or his/her designee.

2.0 SERVICES OF CONTRACTOR

2.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide those services specified in the "Scope of Services" attached hereto as Exhibit "A" and incorporated herein by this reference, which services may be referred to herein as the "services" or "work" hereunder. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality, fit for the purpose intended.

2.2 Documents Included in Contract. This contract consists of this Agreement and any Exhibits, which are incorporated herein by this reference. In the event of an inconsistency, the terms of this Agreement shall govern.

2.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time service is rendered, including but not limited to, the claims procedure set forth in Public Contract Code Section 9204, a summary of which is attached to this agreement as Exhibit “E.”

2.4 Licenses, Permits, Fees and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement, including registration with the Department of Industrial Relations of the State of California as required by Labor Code Section 1725.5 before commencing performance under this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor's performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder. Contractor shall be responsible for all subcontractors' compliance with this Section 2.4.

2.5 Familiarity with Work. By executing this Contract, Contractor warrants that Contractor (a) has thoroughly investigated and considered the scope of services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement.

If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to 47 25

commencement of services hereunder. Should Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor's risk until written instructions are received from the Contract Officer.

2.6 Standard of Performance. Contractor, its subcontractors and their employees, in the performance of Contractor’s work under this Agreement shall be responsible for exercising the degree of skill and care required by customarily accepted good professional practices and procedures used in the Contractor’s field.

Any costs for failure to meet the foregoing standard or to correct otherwise defective work that requires re-performance of the work, shall be borne in total by the Contractor and not by the City. The failure of a project to achieve the performance goals and objectives stated in this Agreement is not a basis for requesting re-performance unless the work conducted by Contractor and/or its subcontractors is deemed by the City to have failed the foregoing standard of performance.

In the event Contractor fails to perform in accordance with the above standard:

1. Contractor will re-perform, at its own expense, any task which was not performed to the reasonable satisfaction of City. Any work re-performed pursuant to this paragraph shall be completed within the time limitations originally set forth for the specific task involved.

Contractor shall work any overtime required to meet the deadline for the task at no additional cost to the City;

2. The City shall provide a new schedule for the re-performance of any task pursuant to this paragraph in the event that re-performance of a task within the original time limitations is not feasible; and

3. The City shall have the option to direct Contractor not to re-perform any task which was not performed to the reasonable satisfaction of the City Project Manager pursuant to application of (1) and (2) above. In the event the City directs Contractor not to re-perform a task, the City shall negotiate a reasonable settlement for satisfactory work performed.

No previous payment shall be considered a waiver of the City’s right to reimbursement.

Nothing contained in this section is intended to limit any of the rights or remedies which the City may have under law.

2.7 Care of Work. The Contractor shall adopt reasonable methods during the life of the Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City's own negligence.

2.8 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Unless hereafter specified, neither party shall be responsible for the service of the other. Contractor shall require all subcontractors to comply with the provisions of this agreement.

2.9 Additional Services. City shall have the right at any time during the performance 48 26

of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum as set forth in Section 3.1, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. Any increase in compensation of twenty five percent (25%) or less of the Contract Sum, or in the time to perform of one hundred eighty (180) days or less may be approved by the Contract Officer. Any increases, taken either separately or cumulatively, that result in the Contract Sum exceeding $25,000 must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefore.

2.10 Prevailing Wage Laws. Contractor represents and warrants that it is registered with the Department of Industrial Relations pursuant to SB 854 and Labor Code 1725.5. Contractor shall ensure that its subcontractors comply with said requirements. In accordance with Labor Code Section 1770 et seq., the Director of the Department of Industrial Relations of the State of California has ascertained a general prevailing rate of wages, which is the minimum amount, which shall be paid to all workers employed to perform the work pursuant to this Agreement. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is hereby incorporated by reference into this Agreement. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day.

Contractor must forfeit to the City Twenty Five Dollars ($25.00) a day for each worker who works in excess of the minimum working hours when Contractor does not pay overtime. Contractor is required to post a copy of such wage rates at all times at the contract site. The statutory penalties for failure to pay prevailing wage or to comply with State wage and hour laws will be enforced.

Contractor also shall comply with State law requirements to maintain payroll records and shall provide for certified records and inspection of records as required by California Labor Code Section 1770 et. seq., including Section 1776. Contractor shall comply with all statutory requirements relating to the employment of apprentices.

3.0 COMPENSATION

3.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of One Hundred and One Thousand and Seventy-three Dollars ($101,073) (herein "Contract Sum"), except as provided in Section 2.9. The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings.

3.2 Progress Payments. Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the contract sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made in thirty (30) days. City shall pay Contractor a sum based upon ninety-five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance security. Refer to Section 8.4 of this Agreement for retention 49 27

of funds.

4.0 PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement.

4.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "B", and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer.

4.3 Force Majeure. The time period(s) specified in the Scope of Services for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 8.9 of this Agreement, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the Contract Officer. Notwithstanding the foregoing, this Agreement shall terminate no later than September 2, 2026, unless the parties mutually agree in writing to extend the term.

5.0 COORDINATION OF WORK

5.1 Representative of Contractor. The following principals of Contractor are hereby designated as being the principals and representatives of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

George Molina Sr., President
Interior Demolition Inc.
23508 Pine Street
Newhall, CA 91321

It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principals were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principals shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

For purposes of this Agreement, the foregoing principals may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City.

5.2 Contract Officer. The Contract Officer shall be such person as may be designated by the City Administrator or City Engineer of City. It shall be the Contractor's responsibility to assure that the Contract Officer is kept informed of the progress of the performance of the 50 28

services and the Contractor shall refer any decisions that must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required hereunder to carry out the terms of this Agreement.

5.3 Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the express consent of City.

5.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor's employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role. Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor.

5.5 Identity of Persons Performing Work. Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

5.6 Utility Relocation. City is responsible for removal, relocation, or protection of existing main or trunkline utilities to the extent such utilities were not identified in the invitation for bids or specifications. City shall reimburse contractor for any costs incurred in locating, repairing damage not caused by contractor and removing or relocating such unidentified utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delay arising from the removal or relocation of such unidentified utility facilities.

5.7 Trenches or Excavations. Pursuant to California Public Contract Code Section 7104, in the event the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply.

(a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 51 29

25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) Subsurface or latent physical conditions at the site different from those indicated; or (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.

(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work shall issue a change order per Section 2.9 of this Agreement.

(c) That, in the event that a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused form any scheduled completion date provided for by the contract, but shall proceed with all work to be performed under the contract. Contractor shall retain any and all rights provided either by contract or by law, which pertain to the resolution of disputes and protests between the contracting parties.

6.0 INSURANCE, INDEMNIFICATION AND BONDS

6.1 Insurance. The Contractor and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, insurance as set forth in Exhibit “C” attached hereto and incorporated herein by this reference.

Conditions:

In accordance with Public Contract Code Section 20170, the insurance of surety companies who provide or issue the policy shall have been admitted to do business in the State of California with a credit rating of A- or better.

This insurance shall not be canceled, limited in scope or coverage or non-renewed until after thirty (30) days prior written notice has been given to the Community Development Director, City of Placentia, 401 E. Chapman Ave., Placentia, California 92870.

Any insurance maintained by the City of Placentia shall apply in excess of and not combined with insurance provided by this policy.

The City of Placentia, its officers, employees, representatives, attorneys, and volunteers shall be named as additional named insureds.

Prior to commencement of any work under this contract, Contractor shall deliver to the City insurance endorsements confirming the existence of the insurance required by this contract, and including the applicable clauses referenced above.

Such endorsements shall be signed by an authorized representative of the insurance 52 30

company and shall include the signator's company affiliation and title. Should it be deemed necessary by the City, it shall be Contractor's responsibility to see that the City receives documentation, acceptable to the City, which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company.

If the Contractor fails to maintain the aforementioned insurance, or secure and maintain the aforementioned endorsement, the City may obtain such insurance, and deduct and retain the amount of the premiums for such insurance from any sums due under the agreement. However, procuring of said insurance by the City is an alternative to other remedies the City may have, and is not the exclusive remedy for failure of Contractor to maintain said insurance or secure said endorsement. In addition to any other remedies the City may have upon Contractor's failure to provide and maintain any insurance or policy endorsements to the extent and within the time herein required, the City shall have the right to order Contractor to stop work hereunder, and/or withhold any payment(s) which became due to Contractor hereunder until Contractor demonstrates compliance with the requirements hereof.

Nothing herein contained shall be construed as limiting in any way the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor's or its subcontractor's performance of the work covered under this agreement.

Each contract between the Contractor and any subcontractor shall require the subcontractor to maintain the same policies of insurance that the Contractor is required to maintain pursuant to this Section 6.1.

6.2 Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached to this Agreement as Exhibit “D”, and are incorporated herein by this reference.

6.3 Indemnification. Contractor shall defend, indemnify, hold free and harmless the City of Placentia, its elected and appointed officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities, (herein "claims or liabilities") that may be asserted or claimed by any person, firm or entity arising or alleged to arise out of or in connection with the performance of the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising or alleged to arise from the negligent acts or omissions of Contractor hereunder, or arising or alleged to arise from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement.

(a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys' fees incurred in connection therewith.

(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor’s (or its agents’, employees’, subcontractors’ or invitees’) negligent performance of or failure 53 31

to perform such work, operations or activities hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom.

(c) In the event the City, its officers, agents or employees is made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of or in connection with the performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys' fees for counsel selected by City.

(d) Contractor's duty to defend and indemnify as set out in this Section 6.3 shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act ("FIFRA"), Comprehensive Environmental Response, Compensation and Liability Act of 1980 ("CERCLA"), Resource Conservation and Recovery Act of 1976 ("RCRA"), the Hazardous and Solid Waste Amendments of 1984, the Hazardous Material Transportation Act, the Toxic Substances control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter-Cologne Water Quality Control Act, as any of those statutes may be amended from time to time.

Notwithstanding the foregoing, Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City.

The Contractor's indemnification obligations pursuant to this Section 6.3 shall survive the termination of this Agreement. Contractor shall require the same indemnification from all subcontractors.

6.4 Labor and Materials and Performance Bonds. Concurrently with execution of this Agreement, Contractor shall deliver to City a labor and materials bond and a performance bond each in the sum of the amount of this Agreement, in the forms provided by the City Clerk, which secures the faithful performance of this Agreement. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his power of attorney. The bonds shall be unconditional and remain in force during the entire term of the Agreement and shall be null and void only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement.

6.5 Sufficiency of Insurer or Surety. Insurance required by this Agreement shall be satisfactory only if issued by companies qualified to do business in California, rated "A" or better in the most recent edition of Best Rating Guide, The Key Rating Guide or in the Federal Register, and only if they are of a financial category Class VII or better, unless such requirements are waived by the Risk Manager of the City due to unique circumstances. In the event the Senior 54 32

Management Analyst of City ("Senior Management Analyst") determines that the work or services to be performed under this Agreement creates an increased risk of loss to the City, the Contractor agrees that the minimum limits of the insurance policies required by this Section 6 may be changed accordingly upon receipt of written notice from the Senior Management Analyst; provided that the Contractor shall have the right to appeal a determination of increased coverage by the Senior Management Analyst to the City Council of City within ten (10) days of receipt of notice from the Senior Management Analyst.

6.6 Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any monies withheld to ensure performance under the contract for the work to be performed will be permitted at the request and expense of the successful bidder.

7.0 RECORDS AND REPORTS

7.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer shall require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement.

For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.

7.2 Records. Contractor shall keep, and require subcontractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.

7.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder.

Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.

7.4 Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, 55 33

computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

8.0 GENERAL PROVISIONS

8.1 Governing Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California.

Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Orange, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such court in the event of such action.

8.2 Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

The Principal set forth in Section 5.1 above shall be the representative for Contractor for purposes of this Agreement, and shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

8.3 Disputes. In the event either party fails to perform its obligations hereunder, the nondefaulting party shall provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, so long as the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the nondefaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the nondefaulting party shall have the right, in addition to any other rights the nondefaulting party may have at law or in equity, to terminate this Agreement. Compliance with the provisions of this Section 8.3 shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party's right to take legal action in the event that the dispute is not cured.

8.4 Retention of Funds. Progress payments shall be made in accordance with the provisions of Section 3.2 of this Agreement. In accordance with said section, City shall pay Contractor a sum based upon ninety-five percent (95%) of the contract price apportionment of the labor and materials incorporated into the work under the contract during the month covered by said statement. The remaining five percent (5%) thereof shall be retained as performance 56 34

security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor shall have furnished City with a release of all undisputed contract amounts if required by City. In the event there are any claims specifically excluded by Contractor from the operation of the release, the City may retain proceeds (per Public Contract Code 7107) of up to 150% of the amount in dispute. City’s failure to deduct or withhold shall not affect Contractor’s obligations hereunder.

8.5 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver.

A party's consent to or approval of any act by the other party requiring the party's consent or approval shall not be deemed to waive or render unnecessary the other party's consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be a waiver of any other default concerning the same or any other provision of this Agreement.

8.6 Rights and Remedies. Rights and Remedies are cumulative except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

8.7 Legal Action. In addition to any other rights or remedies, either party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

8.8 Liquidated Damages. Since the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement, the Contractor and its sureties shall be liable for and shall pay to the City Five Hundred Dollars ($500) as liquidated damages for each working day of delay in the performance of any service required hereunder, as specified in the Scope of Services (Exhibit A) or Schedule of Performance (Exhibit B). The City may withhold from any monies payable on account of services performed by the Contractor any accrued liquidated damages.

8.9 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, after compliance with the provisions of Section 8.3, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated.

8.10 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the US Mail, prepaid, first-class mail, return receipt requested, addressed as follows:
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To City: City of Placentia
401 E. Chapman Ave
Placentia, California 92870
Attn.: Jennifer Lampman, City Administrator

To Contractor:

Interior Demolition, Inc.
23508 Pine Street
Newhall, CA 91321
Attn: George Molina Sr., President

8.11 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

8.12 Conflict of Interest. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractor shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

8.13 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, marital status, national origin, or ancestry in the performance of this Agreement. To the extent required by law, contractor shall take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, marital status, national origin, or ancestry.

8.14 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

8.15 Severability. In the event that any one or more of the phrases, sentences, clauses, paragraphs, or sections contained in this Agreement shall be declared invalid or unenforceable by a valid judgment or decree of a court of competent jurisdiction, such invalidity or unenforceability shall not affect any of the remaining phrases, sentences, clauses, paragraphs, or sections of this Agreement which are hereby declared as severable and shall be interpreted to carry out the intent of the parties hereunder unless the invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement 58 36

meaningless.

8.16 Hiring of Illegal Aliens Prohibited. Contractor shall not hire or employ any person to perform work within the City of Placentia or allow any person to perform work required under this Agreement unless such person is properly documented and legally entitled to be employed within the United States. Further, Contractor shall comply with the following:

(a) Unauthorized Aliens. Contractor hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Contractor so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City.

(b) E-Verify. If Contractor is not already enrolled in the U.S. Department of Homeland Security’s E-Verify program, Contractor shall enroll in the E- Verify program within fifteen (15) days of the effective date of this Agreement to verify the employment authorization of employees assigned to perform work hereunder. Contractor shall verify employment authorization within three (3) days of hiring a new employee to perform work under this Agreement. Information pertaining to the E-Verify program can be found at http://www.uscis.gov , or access the registration page at https://e- verify.uscis.gov/enroll. Contractor shall certify its registration with E-Verify and provide City its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated.

8.17 Unfair Business Practices Claims. In entering into a public works contract or a subcontract to supply goods, services or materials pursuant to a public works contract, the contractor or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C.

Sec. 15) or under the Cartwright Act (Chapter 2, (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body renders final payment to the contractor without further acknowledgment by the parties. (Sec. 7103.5, California Public Contract Code).

8.18 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound.

59 37

8.19 PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

8.20 Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

8.21 Legal Responsibilities. The Contractor shall keep itself informed of City, State, and Federal laws, ordinances and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances and regulations. Neither the City, nor its officers, agents, or employees shall be liable at law or in equity as a result of the Contractor’s failure to comply with this section.

8.22 Termination for Convenience. The City may terminate this Agreement without cause for convenience of the City upon giving contractor 30 days prior written notice of termination of the Agreement. Upon receipt of the notice of termination the Contractor shall cease all further work pursuant to the Agreement. Upon such termination by the City the Contractor shall not be entitled to any other remedies, claims, actions, profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination Contractor shall be entitled to the following compensation:

1. The contract value of the work completed to and including the date of receipt of the notice of termination, less the amount of progress payments received by contractor.

2. Actual move-off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on-site construction office for supervising the mover-off.

3. The cost of materials custom made for this Agreement which cannot be used by the Contractor in the normal course of his business, and which have not been paid for by City in progress payments.

4. All costs shall not include any markups as might otherwise be allowed by any plans or specifications which were a part of the Agreement.

The provisions of this paragraph shall supersede any other provision of the Agreement or 60 38

any provision of any plans, specification, addendums or other documents which are or may become a part of this Agreement. City and Contractor agree that the provisions of this paragraph are a substantive part of the consideration for this Agreement.

8.23 Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

8.24 Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

8.25 Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

8.26 No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

8.27 Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

8.28 Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

8.29 Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

8.30 Funding Source Conditions – Contractor’s Obligation. Contractor acknowledges that the City may be paying for the Project by using funds it receives or will receive from various funding sources in the form of grants and/or subsidies, and the like under certain terms and 61 62

40 APPROVED AS TO FORM:

__________________________________ Date: ________________________ Christian L. Bettenhausen, City Attorney

APPROVED AS TO INSURANCE:

____________________________________ Date: ________________________ Rosanna Ramirez, Deputy City Administrator

APPROVED AS TO CONTENT:

____________________________________ Date: ________________________ Jeannette Ortega, Project Manager

DEPARTMENTAL APPROVAL

____________________________________ Date: _________________________ Christopher Tanio, Public Works Director

63 64

65 66

67 68

69 70

71 72

73 74

75 76

47 EXHIBIT A

SCOPE OF SERVICES
77 78

79 48

EXHIBIT B

SCHEDULE OF PERFORMANCE
As described on Section 4.0 of this Agreement:

4.0 PERFORMANCE SCHEDULE

4.1 Time of Essence. Time is of the essence in the performance of this Agreement.

4.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall perform all services within the time period(s) established in the "Schedule of Performance" attached hereto as Exhibit "B", and incorporated herein by this reference. When requested by the Contractor, extensions to the time period(s) specified in the Scope of Services may be approved in writing by the Contract Officer.

4.3 Force Majeure. The time period(s) specified in the Scope of Services for performance of the services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency, including the City, if the Contractor shall within ten (10) days of the commencement of such delay notify the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer's determination shall be final and conclusive upon the parties to this Agreement.

4.4 Term. Unless earlier terminated in accordance with Section 8.9 of this Agreement, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the Contract Officer. Notwithstanding the foregoing, this Agreement shall terminate no later than September 2, 2026, unless the parties mutually agree in writing to extend the term. 80 49

EXHIBIT C

INSURANCE REQUIREMENTS

Contractor shall maintain and shall require all of its subcontractors, consultants, and other agents to maintain the insurance listed below. Any requirement for insurance to be maintained after completion of the work shall survive this agreement.

CITY reserves the right to review any and all of the required insurance policies and/or endorsements, but has no obligation to do so. Failure to demand evidence of full compliance with the insurance requirements set forth in this agreement or failure to identify any insurance deficiency shall not relieve Contractor from, nor be construed or deemed a waiver of, its obligation to maintain the required insurance at all times during the performance of this agreement.

A. Workers Compensation & Employers Liability Insurance • Workers Compensation insurance with statutory limits as required by the Labor Code of the State of California.
• Employers Liability with limits of $1,000,000 per Accident; $1,000,000 Disease per employee; $1,000,000 Disease per policy.
• The policy shall include a written waiver of the insurer's right to subrogate against CITY.
• Required Evidence Of Coverage:

1. Subrogation waiver endorsement; and

2. Properly completed Certificate of Insurance.

B. General Liability Insurance
• Commercial General Liability Insurance no less broad than Insurance Services Office (ISO) form CG 00 01.
• Coverage shall be on a standard occurrence form. Claims-Made forms are not acceptable without prior written consent. Modified, limited or restricted Occurrence forms are not acceptable without prior written consent. • Minimum Limits: $1,000,000 per Occurrence; $2,000,000 General Aggregate; $2,000,000 Products/Completed Operations Aggregate. The General Aggregate shall apply separately to each project. The required 81 50

limits may be provided by a combination of General Liability Insurance and Commercial Excess or Umbrella Liability Insurance. If contractor maintains higher limits than the specified minimum limits, CITY requires and shall be entitled to coverage for the higher limits maintained by contractor. • Any deductible or self-insured retention shall be shown on the Certificate of Insurance. If the deductible or self-insured retention exceeds $25,000 it must be approved in advance by CITY. Contractor is responsible for any deductible or self-insured retention and shall fund it upon CITY’S written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving CITY.
• Coverage shall be continued for one (1) year after completion of the work. • CITY shall be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of the contractor. CITY shall continue to be an additional insured for completed operations for (1) year after completion of the work.
• The policy definition of “insured contract” shall include assumptions of liability arising out of both ongoing operations and the products-completed operations hazard (“f” definition of insured contract in ISO form CG 00 01, or equivalent).
• The insurance provided to the additional insureds shall be primary to, and non-contributory with, any insurance or self-insurance program maintained by them.
• The policy shall cover inter-insured suits and include a “Separation of Insureds” or “severability” clause which treats each insured separately. • The policy shall be endorsed to include a written waiver of the insurer’s right to subrogate against all persons or entities that are, or are required to be, additional insureds.
• The policy shall not contain a Contractors' Warranty or other similar language which eliminates or restricts insurance because of a subcontractor's failure to carry specific insurance or to supply evidence of such insurance.
• Required Evidence of Coverage:

1. Copy of the additional insured endorsement or policy language 82 51

granting additional insured status;

2. Copy of the endorsement or policy language indicating that coverage applicable to the additional insureds is primary and non- contributory;

3. Properly completed Certificate of Insurance; and

4. Completed and signed Agent/Broker Questionnaire with supporting documentation as required.

C. Automobile Liability Insurance
• Minimum Limit: $1,000,000 combined single limit per accident. • Coverage shall apply to all owned, hired and non-owned vehicles. • CITY shall qualify as an insured.
• Required Evidence of Coverage:

1. Copy of the endorsement or policy language indicating that CITY is an insured; and

2. Properly completed Certificate of Insurance.

D. Contractors Pollution Liability Insurance
• Minimum Limits: $1,000,000 per Pollution Incident; $1,000,000 Aggregate; • Coverage shall apply to pollution incidents at or from any location at which Contractor is performing work under this agreement.
• Any deductible or self-insured retention shall be shown on the Certificate of Insurance. If the deductible or self-insured retention exceeds $25,000 it shall be approved in advance by CITY. Contractor is responsible for any deductible or self-insured retention and shall fund it upon CITY written request, regardless of whether Contractor has a claim against the insurance or is named as a party in any action involving CITY.
• CITY shall be endorsed as an additional insured for liability arising out of ongoing and completed operations by or on behalf of the Contractor.

Additional insured status shall continue for one (1) year after completion of the work.
• The insurance provided to the additional insureds shall apply on a primary and non-contributory basis with respect to any insurance or self-insurance 83 52

program maintained by them.
• If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of work.
• The insurance shall be continued for one (1) year after completion of the work. If the insurance is on a Claims-Made basis, the continuation coverage may be provided by: (a) renewal of the existing policy; (b) an extended reporting period endorsement; or (c) replacement insurance with a retroactive date no later than the commencement of the work. • Required Evidence of Coverage:

1. Copy of the additional insured endorsement or policy language granting additional insured status;

2. Copy of the endorsement or policy language indicating that coverage for the additional insureds is primary and non- contributory;

3. Properly completed Certificate of Insurance.

E. Surety Bonds
• Bid bond.
• Performance and payment bonds for the entire contract price. • The surety must be authorized to issue these bonds in the State of California.

F. Standards for Insurance Companies
• Insurers, other than the California State Compensation Insurance Fund, shall have an A.M. Best's rating of at least A:VII.

G. Documentation
• The Certificate of Insurance shall include the following reference:

Asbestos, PCB, Mold Abatement and Demolition and Removal of the City Owned Structure at 2999 E. La Jolla Street
• The name and address for Additional Insured endorsements and Certificates of Insurance is: City of Placentia
• Contractor shall provide immediate written notice if: (1) any of the required 84 53

insurance policies is terminated; (2) the limits of any of the required policies are reduced; or (3) the deductible or self-insured retention is increased. • Current Evidence of Coverage shall be provided for the entire required period of insurance.
• Upon written request, certified copies of required insurance policies shall be provided within thirty (30) days.

85 54

EXHIBIT D

CERTIFICATES OF INSURANCE AND ENDORSEMENTS

86 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:CONTACT
(A/C, No):FAX
E-MAILADDRESS:

PRODUCER
(A/C, No, Ext):PHONE

INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)

COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOSAUTOS ONLY NON-OWNED

SCHEDULEDOWNED

ANY AUTO

AUTOMOBILE LIABILITY
Y / N

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT

EROTH-STATUTEPER

LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR

CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED $PREMISES (Ea occurrence)

COMMERCIAL GENERAL LIABILITY

CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:

POLICY PRO-JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
8/19/2025
HUB International Insurance Services Inc.

PO Box 255387
Sacramento CA 95865
Debbie Williams
916-480-4124 916-993-7224
[email protected]
License#:0757776 Nautilus Insurance Company 17370
INTEDEM-01 Key Risk Insurance Company 10885InteriorDemolitionInc 23508 Pine Street
Newhall CA 91321
State Compensation Insurance Fund of California 35076
1696857359
A X 1,000,000
X 100,000
X $5,000 Ded/Occur 5,000
1,000,000
2,000,000
X
Y Y ECP2035025-14 6/4/2025 6/4/2026
2,000,000
B 1,000,000
X
BAP2035024-14 6/4/2025 6/4/2026
A X 5,000,000
X
FFX2035026-14 6/4/2025 6/4/2026
5,000,000
X 0
C XY1977624-24 9/27/2024 9/27/2025
1,000,000
1,000,000
1,000,000
A Professional Liability
Contractors Pollution Liability ECP2035025-14 6/4/2025 6/4/2026 Each Claim/Aggregate Each Occurrence/Agg.
$1,000,000
$1,000,000
RE:Asbestos,PCB,Mold Abatement and Demolition and Removal of the City Owned Structure at 2999 E.La Jolla St.,Placentia,CA 92870 Additional Insured:The City of Placentia,a Municipal Corporation and Charter City where required by written contract.Policies provide for 30 Days Notice of Cancellation,except 10 Days for Non-payment of Premium.

Forms:10217 0714,BENVCA06 0917,CA0444 1013,ECP1220 0121,ECP1246 0121,ECP1248 0121,ECP1259 0121 The City of Placentia,a Municipal Corporation and Charter City
401 E.Chapman
Placentia CA 92870
87 ECP 1246 01 21 Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of 2 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC STATUS – ONGOING OPERATIONS – COVERAGE A, B, D.1 & D.4 Policy Number Policy Effective Date Policy Expiration Date Endorsement Effective Date
ECP2035025-14 6/4/2025 6/4/2026 6/4/2025
This endorsement modifies insurance provided under the following:

ENVIRONMENTAL COMBINED POLICY
I. SECTION III – WHO IS AN INSURED is amended to include as an additional insured:

1.Any person or organization for whom you are performing operations when you and such person or organization have agreed in writing in a contract or agreement, in effect during this policy period, that such person or organization be added as an additional insured on this policy; and

2.Any other person or organization you are explicitly required to add as an additional insured under the contract or agreement described in Paragraph 1. above.

Such contract or agreement must be executed and in effect prior to the performance of your work which is the subject of such contract or agreement.

Such person(s) or organization(s) is an additional insured only with respect to liability for bodily injury or property damage under SECTION I – COVERAGE A – BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 – Contractors Pollution Legal Liability and Coverage D.4 – Microbial Substance Contractors Pollution Liability, or personal injury or advertising injury under SECTION I - COVERAGE B – PERSONAL AND ADVERTISING INJURY LIABILITY directly caused by:
a.Your acts or omissions; or
b.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured described in Paragraph 1. or 2. above.

However, the insurance afforded to such additional insured described above:
a.Only applies to the extent permitted by law; and
b.Will not be broader than that which you are required by the contract or agreement to provide for such additional insured, and
c.Will not extend beyond that which is provided to you in this policy.

A person’s or organization’s status as an additional insured under this endorsement ends when your operations for the person or organization described in Paragraph 1. above are completed.

II.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to:
a. Bodily injury, property damage or personal and advertising injury arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(1)The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2)Supervisory, inspection, architectural or engineering activities.

This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage, or the offense which caused the personal and advertising injury, involved the rendering of, or the failure to render any professional architectural, engineering or surveying services. b.Bodily injury or property damage occurring after:
(1)All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or
88 ECP 1246 01 21 Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 2 of 2 (2)That portion of your work out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project.

III.With respect to the insurance afforded to these additional insureds, the following is added to SECTION V – LIMITS OF INSURANCE:

The most we will pay on behalf of the additional insured is the amount of insurance:

1.Required by the contract or agreement described in Paragraph I.1.; or

2.Available under the applicable limits of insurance;
whichever is less.

This endorsement shall not increase the applicable limits of insurance.

IV.With respect to the insurance afforded to these additional insureds, the following is added to SECTION VI – REPORTING, DEFENSE, SETTLEMENT & COOPERATION:

1. Duties -- Additional Insured
An additional insured must see to it that:
a.We are notified in writing as soon as practicable of an occurrence or offense which may result in a claim or suit;
b.We receive written notice of a claim or suit as soon as practicable; and c.A request for defense and indemnity of the claim or suit will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the contract or agreement requires that this coverage be primary and noncontributory.

V. SECTION VII – CONDITION 10. – Other Insurance is amended by the addition of the following which supersedes any provision to the contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to a person(s) or organization(s) included as an additional insured under this endorsement provided that:

1.The additional insured person(s) or organization(s) is a Named Insured under such other insurance; and

2.You have agreed in writing in a contract or agreement, in effect during this policy period, that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured person(s) or organization(s). Such contract or agreement must be executed and in effect prior to the performance of your work which is the subject of such contract or agreement.

However, this provision does not apply if the other insurance available to the person(s) or organization(s) included as an additional insured is Owners and Contractors Protective Liability, Railroad Protective Liability, or similar project- specific, primary insurance.

VI.This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a SCHEDULE of additional insureds, and which endorsement applies to that designated additional insured.

ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED. 89 ECP 1248 01 21 Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of 2 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

ADDITIONAL INSURED -- OWNERS, LESSEES OR CONTRACTORS
AUTOMATIC STATUS – COMPLETED OPERATIONS – COVERAGE A, D.1 & D.4 Policy Number Policy Effective Date Policy Expiration Date Endorsement Effective Date
ECP2035025-14 6/4/2025 6/4/2026 6/4/2025
This endorsement modifies insurance provided under the following:

ENVIRONMENTAL COMBINED POLICY
I. SECTION III – WHO IS AN INSURED is amended to include as an additional insured:

1.Any person or organization for whom you have performed operations when you and such person or organization have agreed in writing in a contract or agreement, in effect during this policy period, that such person or organization be added as an additional insured on this policy; and

2.Any other person or organization you are explicitly required to add as an additional insured under the contract or agreement described in Paragraph 1. above.

Such contract or agreement must be executed and in effect prior to the performance of your work included in the products-completed operations hazard which is the subject of such contract or agreement.

Such person(s) or organization(s) is an additional insured only with respect to liability for bodily injury or property damage under SECTION I – COVERAGE A – BODILY INJURY AND PROPERTY DAMAGE LIABILITY, Coverage D.1 – Contractors Pollution Legal Liability and Coverage D.4 – Microbial Substance Contractors Pollution Liability, directly caused by your work performed for the additional insured described in Paragraph 1. or 2. above, and included in the products-completed operations hazard.

However, the insurance afforded to such additional insured described above:
a.Only applies to the extent permitted by law; and
b.Will not be broader than that which you are required by the contract or agreement to provide for such additional insured; and
c.Will not extend beyond that which is provided to you in this policy.

II.With respect to the insurance afforded to these additional insureds, the following additional exclusions apply:

This insurance does not apply to:
a. Bodily injury or property damage arising out of the rendering of, or the failure to render, any professional architectural, engineering or surveying services, including:
(1)The preparing, approving, or failing to prepare or approve, maps, shop drawings, opinions, reports, surveys, field orders, change orders or drawings and specifications; or (2)Supervisory, inspection, architectural or engineering activities.

This exclusion applies even if the claims against any insured allege negligence or other wrongdoing in the supervision, hiring, employment, training or monitoring of others by that insured, if the occurrence which caused the bodily injury or property damage involved the rendering of, or the failure to render any professional architectural, engineering or surveying services.

III.With respect to the insurance afforded to these additional insureds, the following is added to SECTION V – LIMITS OF INSURANCE:

The most we will pay on behalf of the additional insured is the amount of insurance:

1.Required by the contract or agreement described in Paragraph I.1.; or

2.Available under the applicable limits of insurance;
whichever is less.

This endorsement shall not increase the applicable limits of insurance.

IV.With respect to the insurance afforded to these additional insureds, the following is added to SECTION VI – 90 ECP 1248 01 21 Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 2 of 2 REPORTING, DEFENSE, SETTLEMENT & COOPERATION:

1. Duties -- Additional Insured
An additional insured must see to it that:
a.We are notified in writing as soon as practicable of an occurrence which may result in a claim or suit; b.We receive written notice of a claim or suit as soon as practicable; and c.A request for defense and indemnity of the claim or suit will promptly be brought against any policy issued by another insurer under which the additional insured may be an insured in any capacity. This provision does not apply to insurance on which the additional insured is a Named Insured, if the contract or agreement requires that this coverage be primary and noncontributory.

V. SECTION VII – CONDITION 10. – Other Insurance is amended by the addition of the following which supersedes any provision to the contrary:

Primary And Noncontributory Insurance
This insurance is primary to and will not seek contribution from any other insurance available to a person(s) or organization(s) included as an additional insured under this endorsement provided that:

1.The additional insured person(s) or organization(s) is a Named Insured under such other insurance; and

2.You have agreed in writing in a contract or agreement, in effect during this policy period, that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured person(s) or organization(s). Such contract or agreement must be executed and in effect prior to the performance of your work included in the products-completed operations hazard which is the subject of such contract or agreement.

However, this provision does not apply if the other insurance available to the person(s) or organization(s) included as an additional insured is Owners and Contractors Protective Liability, Railroad Protective Liability, or similar project- specific, primary insurance.

VI.This endorsement does not apply to an additional insured which has been added to this policy by an endorsement showing the additional insured in a SCHEDULE of additional insureds, and which endorsement applies to that designated additional insured.

ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED. 91 ECP 1259 01 21 Includes copyrighted material of Insurance Services Office, Inc., used with its permission. Page 1 of 1 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

WAIVER OF SUBROGATION
(TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US)
AUTOMATIC STATUS – COVERAGE A & B
Policy Number Policy Effective Date Policy Expiration Date Endorsement Effective Date
ECP2035025-14 6/4/2025 6/4/2026 6/4/2025
This endorsement modifies insurance provided under the following:

ENVIRONMENTAL COMBINED POLICY
I.The following is added to Paragraph 17. Subrogation of SECTION VII – CONDITIONS:

We waive any right of recovery against any person(s) or organization(s) because of payments we make under COVERAGE A – BODILY INJURY AND PROPERTY DAMAGE LIABILITY, and COVERAGE B – PERSONAL AND ADVERTISING INJURY LIABILITY under this policy.

Such waiver by us applies only if:

1.The insured has agreed in writing in a contract or agreement with such person(s) or organization(s) to waive its right of recovery; and

2.The insured has waived its right of recovery against such person(s) or organization(s) prior to loss.

This waiver does not apply in any jurisdiction where such waiver is held to be illegal or against public policy or in any situation where the person(s) or organization(s) against whom subrogation is to be waived is found to be solely negligent.

This endorsement does not apply to any person(s) or organization(s) designated in a SCHEDULE of person(s) or organization(s) against whom rights of recovery have been waived.

ALL OTHER TERMS AND CONDITIONS OF THE POLICY SHALL APPLY AND REMAIN UNCHANGED. 92 4

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93 55

EXHIBIT E

CLAIMS PROCEDURE

SUMMARY OF PUBLIC CONTRACT CODE § 9204

The following procedure will apply to any claims by the Contractor on the City:

A “claim” is a separate demand on the City by a contractor on a public works project and sent by registered mail or certified mail with return receipt requested, for one or more of the following:

• A time extension, including relief from penalties for delay • Payment by the City of money damages under the terms of the contract • Payment of an amount that is disputed by the City
Initial Review
The claim must be supported by appropriate documentation. The City has 45 days within which to review the claim and provide the contractor with a written statement identifying the disputed and undisputed portions of the claim. If the City does not issue a written statement, the claim is deemed rejected in its entirety. The City will pay any undisputed portion of the claim within 60 days of issuing the statement.

Meet & Confer
If the contractor disputes the City’s written response, or if the City does not issue one, the contractor may request in writing an informal conference to meet and confer for possible settlement of the claim. The City will schedule the meet and confer conference within 30 days of this request and provide a written statement identifying the remaining disputed and undisputed portions of the claim within 10 business days of the meet and confer. The City will pay the undisputed portion within 60 days of issuing this statement.

Mediation
With respect to any disputed portion remaining after the meet and confer, the City and contractor will submit the matter to nonbinding mediation, agree to a mediator within 10 business days after issuing the written statement, and share mediation costs equally. If mediation is unsuccessful, then the terms of the public works agreement and applicable law will govern resolution of the dispute.

Miscellaneous Provisions
Amounts not paid by the City in a timely manner bear interest at 7% per annum.

Subcontractors may submit claims via this procedure through the general contractor. The City and contractor may waive the requirement to mediate, but cannot otherwise waive these claim procedures.

94 56

SECTION F

SPECIAL PROVISIONS

All the Work to be done under this contract shall be in accordance with these Special Provisions and the "GREENBOOK" Standard Specifications for Public Works Construction, latest edition, as written and promulgated by the Joint Cooperative Committee of the Southern California Chapter of the American Public Works Association and the Southern California District of Associated General Contractors of California. Copies of the Standard Specifications are available from the publisher:

BNi Building News
990 Park Center Drive, Suite E
Vista, CA 92081
(800) 873-6397
www.watchbook.org

The "GREENBOOK" Standard Specifications set forth above, referred hereinafter as Standard Specifications, will control the general provisions, construction materials, and construction methods for this contract except as amended by the Plans, Special Provisions, or other contract documents.

The section numbers of these Special Provisions coincide with those of the said Standard Specifications. Only those sections requiring amendment, elaboration, or specifying options, are called out.

GENERAL PROVISIONS

SECTION 1

TERMS, DEFINITIONS, ABBREVIATIONS AND SYMBOLS

1-2 DEFINITIONS

AGENCY - The City of PLACENTIA.

Board - The City Council of the City of PLACENTIA.

Caltrans - The State of California Department of Transportation.

County - The County of Orange.

Engineer - The City Engineer of the City of PLACENTIA or his authorized representative.

1-3 ABBREVIATIONS

SCE ..........Southern California Edison

SECTION 2

SCOPE AND CONTROL OF WORK

2-1 AWARD AND EXECUTION OF CONTRACT

Within 10 working days after the date the AGENCY'S award of contract, the Contractor shall execute and return all contract documents required by the AGENCY. The AGENCY reserves the 95 57

right to terminate the award if the above requirement is not met. Such termination will result in the forfeiture of the Proposal Guarantee.

The Contract Agreement shall not be considered binding upon the AGENCY until executed by the authorized AGENCY officials.

A corporation to which an award is made may be required, before the Contract Agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.

2-3 SUBCONTRACTS

2-3.1 General.

The seventh paragraph of Subsection 2-3.1 of the Standard Specifications is hereby deleted and replaced with the following:

The Contractor shall perform or provide, with its own organization, contract labor, materials, and equipment amounting to at least 50 percent of the Contract Price. The contract labor performed or provided by the Contractor shall amount to at least 25 percent of the total contract labor for the Contract. Contract labor shall exclude superintendence.

Any designated "Specialty Items" may be performed by subcontract and the amount of any such "Specialty Items" so performed may be deducted from the Contract Price before computing the amount of contract labor, materials, and equipment required to be performed or provided by the Contractor with its own organization. Where an entire item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the Contract Unit or Lump-Sum Price. When a portion of an item is subcontracted, the value of contract labor, materials, and equipment subcontracted will be based on the estimated percentage of the Contract Unit or Lump-Sum Price, determined from information submitted by the Contractor, subject to approval by the Engineer.

Prior to award of the contract, the otherwise qualifying low bidder shall submit a list of all subcontractors intended to perform work on the project. This list shall include the name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the Plans and Specifications, in an amount in excess of one-half of 1 percent of the prime contractors total bid. The prime contractor shall provide a description by bid item number or otherwise fully designate the portion of work to be performed by each subcontractor.

2-4 CONTRACT BONDS

The Faithful Performance Bond shall remain in force until the date of recordation of the Notice of Completion. The Material and Labor Bond shall remain in force until 35 days after the date of recordation of the Notice of Completion.

In conformance with the State of California Government Code, Chapter 13, Section 4590, the Contractor may substitute securities for any monies withheld by the City to endurance under the contract.

96 58

At the request and expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the AGENCY, or with a state or federally chartered bank as the escrow agent, who shall pay such monies to the Contractor upon notification by AGENCY of Contractor's satisfactory completion of the contract.

The type of securities deposited and the method of release shall be approved by the AGENCY.

2-5 PLANS AND SPECIFICATIONS

2-5.1 General

Only written authorization from the AGENCY shall be binding over any deviation or change in the Plans and Specifications. Please refer to SECTION 3 - CHANGES IN WORK for further explanation. The Contractor shall maintain a control set of Plans and Specifications on the project site at all times. All final locations determined in the field, and any deviations from the Plans and Specifications, shall be marked in red on this control set to show the as-built conditions.

Upon completion of all Work, the Contractor shall return the control set to the Engineer. Final payment will not be made until this requirement is met. Reference in the Special Provisions to "GREENBOOK" shall mean the Standard Specifications for Public Works Construction, latest edition.

Reference in the Special Provisions to Standard Plans shall mean the Standard Plans of the Orange County Public Works Department, latest edition, and where applicable, the following:

Standard Plans for Public Works Construction, published by the American Public Works Association, latest edition.

Standard Plans, published by the State Department of Transportation, latest edition.

Applicable Standard Plans for this project are contained in Appendix I of these Special Provisions.

2-5.2 Agency Supplied Plans and Specifications

The City shall supply no more than 5 sets of plans and specifications for the Contractor's use.

Additional copies are the responsibility of the Contractor. The Contractor may elect to reproduce existing sets, or purchase additional sets directly through the City's reprographics company.

2-5.4 Examination of Contract Documents

The bidder shall examine carefully the entire site of the work, including but not restricted to the conditions and encumbrances related thereto, the Plans and Specifications, and the proposal and contract forms therefore. The submission of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, quality, and scope of the work to be performed, the quantities of material to be furnished and as to the requirements of the proposal, plans, specifications, and the contract.

2-11 INSPECTION

The Contractor shall give at least 24 hours advance notice when he or his subcontractor will start or resume the work.

The above notice is to be given during working hours, exclusive of Saturday, Sunday or AGENCY holidays for the purpose of permitting the Engineer to make necessary assignments of his representatives.
97 59

When Special Inspection is required, the Contractor shall notify the AGENCY and pay inspection fees 24 hours in advance. If the Contractor is directed by the AGENCY to work under this contract more than 8 hrs./day or more than 40 hrs./week, the Special Inspection fee requirements will be waived.

2-12 GENERAL

No separate payment will be made for compliance with the Specifications. All costs shall be included in the prices named in the Bid Schedule for various appurtenant items of work.

2-14 PLANS

There are no plans for this project, however, all work must be performed in accordance to the Scope of work depicted in the bid documents.

Any conflict or contradiction among the requirements on the drawings and specifications shall be brought to the attention of the City Engineer. The City Engineer shall have total discretionary power to establish the intent of the plans and his decision will be final in accordance with the General Provisions, Part I, of the Standard Specifications.

2-15 BUSINESS LICENSE

The Contractor shall obtain a City Business License and pay all costs involved with obtaining it.

2-16 LOSS OR DAMAGE
All loss or damage arising from any unforeseen obstruction or difficulties either natural or artificial, which may be encountered in the prosecution of the work or from any action of the elements prior to the final acceptance of the work, or from any act or omission not authorized by these Specifications on the part of the contractor, his agents, or persons employed by him, shall be sustained by the Contractor.

2-18 PRE-CONSTRUCTION CONFERENCE

The Contractor and City Engineer shall arrange for a pre-construction conference prior to commencement of any work to review the project in detail with representatives of the various agencies and utility companies involved. The conference shall be scheduled within 5 days after execution of the Contract.

Contractor shall provide the City with a detailed construction schedule and a phasing plan within 5 days prior to the commencement of any work. Construction Schedule, utility impacts, traffic impacts, driveway access impacts, safety, quality control and the overall project coordination requirements will be discussed at the pre-construction meeting.

2-19 BID ITEMS

Each respective bid item as shown on the proposal form shall comply with the respective section of Standard Specifications, its supplements, and any other publication as specified. If there is a conflict between these inclusions and the Standard Specifications, these inclusions shall have precedence.

2-20 RECORD DRAWINGS
98 60

Provide an As-built drawing with geometry and attribute tables showing the location, limits of work, coordinates, and pictures of all locations, where work has been completed. (City will provide reference data and background drawings)

Failure to comply with this requirement may result in the City not accepting the project as complete.

2-21 ORDER OF WORK

Order of work shall conform to the provisions in the Standard Specifications and these Special Provisions.

A Work Plan and Construction Schedule shall be prepared by the Contractor and submitted to the City Engineer for review and approval within 5 working days after the date of the Agency’s execution of the Contract Agreement. See Section 6-1 in these specifications for further clarification.

2-22 MAINTAINING TRAFFIC

Attention is directed to Sections 7-10 “Public Convenience and Safety”, 302-4.4/302-10.4 “Public Convenience and Traffic Control” and of the Standard Specifications and these Special Provisions.

Nothing in these special provisions shall be construed as relieving the Contractor from the responsibilities specifies in the Standard Specifications.

The Contractor shall provide strict traffic control at all times using signs, barricades, delineation, warning lights and flashing arrow signs, as required.

The normal lane width to be maintained is 12 feet. Any deviation from this may require temporary pavement markings, or other traffic control devices as required by the City Traffic Engineer.

If, in the opinion of the Engineer, the precautions taken by the Contractor are not safe or adequate at any time during the life of the Contract, the Engineer may order the Contractor to take further precautions, and if the Contractor shall fail to do so, the Engineer may order the work done by others and charge the Contractor for the cost therefore, such cost to be deducted from any monies due or becoming due the Contractor. Failure of the Engineer to order such additional precautions, however, shall not relieve the Contractor from his full responsibility for public safety.

All existing stop signs, street name signs and regulatory signs shall be maintained in visible locations during construction and permanently relocated or removed as directed by the plans and the Engineer.

Signs that do not need to be maintained during construction or permanently relocated shall be delivered to the City Yard on the day they are removed.

Minor deviations from the requirements of this section concerning hours of work which do not significantly change the cost of the work may be permitted upon written request of the Contractor if, in the opinion of the Engineer, public traffic will be better served and the work expedited. Such deviations shall not be adopted until the Engineer has indicated his written approval.

In addition to compliance with Section 7-10, the Contractor shall:

a) Provide access to all businesses and residences at all time, unless approved otherwise by 99 61

the Engineer.

b) Provide any temporary delineation, as required.

c) Provide temporary traffic restriping at the conclusion of any working day for any centerline or lane line that is obliterated by construction for a distance longer than 200 feet.

d) Be responsible for notifying residents and businesses, in writing 7 days in advance of any work that involves limited access. Form of said notice shall be as approved by the Engineer and shall contain the date and time of the closure. In the event of delay, whether beyond the control of the Contractor or not, the Contractor shall notify all affected property owners as to the extent of the delay and his revised schedule. In the event of delay over 72 hours, the Contractor shall re-notify the property owners as described above. Contractor shall provide verification to the City Engineer that this has been accomplished.

e) Notify the trash pick-up company, Placentia Disposal, of the schedule of work and the limitation of access. (Contact City for Placentia Disposal address and phone number).

The Contractor shall maintain a 24-hour emergency service to remove, install, relocate, and maintain warning devices and shall furnish to the authority, names, and telephone numbers of three persons responsible for this emergency service. In the event these persons do not promptly respond when notified, or it becomes necessary to call other forces to accomplish emergency service, the Contractor will be held liable for any cost incurred.

All existing permanent traffic control signs, barricades and devices shall remain in effective operation unless a substitute operation is arranged for and approved by the Engineer.

Prior to the start of each work day, the Contractor shall perform all necessary work incidental to and commensurate with the proper signing, detouring, barricading, etc., heretofore and hereinafter specified that is required for that particular day's schedule of operations. No construction shall be permitted until such signing and detouring operations have been completed.

Payment for all of the preceding including any temporary A.C. and any special construction phasing and coordination efforts required to maintain property access and smooth utility relocations shall be included as part of the scope of work and incidental to the contract with no additional compensation allowed.

2-23 MOBILIZATION AND DEMOBILIZATION
Work under this item shall include the cost to secure bonds and insurances, movement of personnel, equipment, materials and incidentals to and from the project site, securing a temporary construction yard, construction of BMP's, maintaining the project in a safe, clean and orderly manner during construction and final cleanup of the work and staging sites.

Included in this item are any costs associated with construction activities required to conform to the general notes on the construction plans.

Payment for this item shall be made at the lump sum price indicated in the Bid Sheet and shall include full compensation for all labor and materials required. Progress payments shall be made upon the judgment of the Engineer as percent complete.

SECTION 3

CHANGES IN WORK
100

62 3-3 EXTRA WORK

3-3.2 Payment

3-3.2.3 Markup.

(a) Work by Contractor. The following percentages shall be added to the Contractor's costs and shall constitute the markup for all overhead and profits:

1) Labor ………………………………….. .20
2) Materials …….……………………….…15
3) Equipment Rental ………………………15
4) Other Items and Expenditures ………….15

To the sum of the costs and markups provided for in the subsection, 1 percent shall be added as compensation for bonding.

(b) Work by Subcontractor. When all or any part of the extra work is performed by a Subcontractor, the markup established in 3-3.2.3(a) shall be applied to the Subcontractor's actual cost of such work. A markup of 10 percent on the first $5,000 of the subcontracted portion of the extra work and a markup of 5 percent on work added in excess of $5,000 of the subcontracted portion of the extra work may be added by the Contractor.

3-6 NOTICE TO SURETIES

Section 3, Changes in Work, is amended by adding thereto the following new Subsection 3-6:

The Contractor shall notify his sureties and the carriers of the insurance furnished and maintained by him of any changes affecting the general scope of the work or change in the contract price, or time, or a combination thereof, and the amount of the applicable bonds and the coverage of the insurance shall be adjusted accordingly. The Contractor shall furnish proof of such adjustments to the owner.

SECTION 4

CONTROL OF MATERIALS

4-1 MATERIALS AND WORKMANSHIP

4-1.1 General

The Contractor and all subcontractors, suppliers, and vendors, shall guarantee that the entire Work will meet all requirements of this contract as to the quality of materials, equipment, and workmanship. The Contractor, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become evident within one year after the date of recordation of the Notice of Completion. Within this one year period, the Contractor shall also restore to full compliance with requirements of this contract any portion of the Work which is found to not meet those requirements. The Contractor shall hold the AGENCY harmless from claims of any kind arising from damages due to said defects or noncompliance.

Security of this guarantee shall be in the form of a Maintenance Bond furnished to the AGENCY by the Contractor. There shall be specific wording in the Maintenance Bond that includes the guarantee or warranty of the labor and materials for a one year period, commencing from the 101

63 recording date of the Notice of Completion by the County Recorder. The guaranteed amount shall be for 100 percent of the total amount earned to date as indicated on the final progress payment.

The AGENCY reserves the right to withhold the retention until the Maintenance Bond has been accepted by the AGENCY.

The Contractor shall make all repairs, replacements, and restorations covered by the Maintenance Bond within 10 working days after the date of the Engineer's written notice. Failure to comply with such notice, will cause the AGENCY to file claim against the bond.

Excepted from the Maintenance Bond will be defects caused by acts of God, acts of the AGENCY, acts of vandals, or by acts of others outside or beyond the control of the Contractor.

4-1.4 Test of Materials

Unless otherwise provided, all testing shall be performed in accordance with the Greenbook and paid for by the Contractor. AGENCY will have the right to conduct additional testing at agency’s cost. The cost of all other tests, including the retesting of material or workmanship that fails to pass the first test, shall be borne by the Contractor.

4-1.5 Certification

A Certificate of Compliance shall be furnished prior to the use of any materials for which these specifications or the special provisions require that such a certificate be furnished. In addition, when so authorized in these specifications or in the special provisions, the Engineer may permit the use of certain materials or assemblies prior to sampling and testing if accompanied by a Certificate of Compliance. The certificate shall be signed by the manufacturer of the material or the manufacturer of assembled materials and shall state that the materials involved comply in all respects with the requirements of the specifications. A Certificate of Compliance shall be furnished with each lot of material delivered to the work and the lot so certified shall be clearly identified in the certificate.

4-1.6 Trade Names or Equals

Approval of equipment and materials offered as equivalents to those specified must be obtained as set forth in the Instructions to Bidders.

SECTION 5

UTILITIES

5-1 LOCATION

It shall be the Contractor's responsibility alone to determine the location of underground utilities or substructures of every nature and to protect them from damage.

The Contractor shall pothole all utilities, including service connections, and which may affect or be affected by the Work.

Utilities shall conform to Green Book Section 302-5.8 and the following Special Provisions:

Contractor shall be responsible for any damage to existing utilities whether or not the utility is shown on the plans, and / or marked in the field.

PROTECTION
102

64 The contractor shall be responsible for protecting and supporting all existing utilities and maintaining the location of and access to all gate valves, utility vaults, and SCE power poles during construction. When damage to existing utilities is caused by the Contractor’s operations, the Contractor shall, at his expense, repair or replace damaged facilities promptly, in accordance with Section 5 and 306 of Standard Specifications (Greenbook, 2012 edition) and the standards of each affected utility. Should the Contractor fail to perform the required repairs or replacements, the cost of performing such repairs or replacement by others shall be deducted from payments due to the contractor and no additional compensation will be allowed. Contractor is to make notification to City and utility agency.

5-4 RELOCATION

When not otherwise required by the plans and specifications and when directed by the Engineer, the Contractor shall arrange for the relocation of service connections, as necessary, within the limits of construction.

Any utility Pull Box or valve to be relocated by the Contractor, as indicated on the plans, shall be relocated in a workmanlike manner, and all such work shall be done only at such times which are acceptable to the utility owner. The Contractor shall schedule his relocation work in cooperation with the utility owner and shall be responsible for any costs resulting from the Contractor’s failure to do the work at times which are acceptable to the utility owner. The Contractor shall notify utility owners of the following at least forty-eight (48) hours in advance of any work on any of their facilities.

5-5 DELAYS

All notification of utility companies shall be by the Contractor in advance of the needed work. Any costs for delay of the Contractor of utility companies in this regard shall be assigned to the Contractor, if these costs are a result of the Contractor's request being untimely in any respect, except for the utility company not responding at their agreed time.

SECTION 6

PROSECUTION, PROGRESS AND ACCEPTANCE OF THE WORK

6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK

The Contractor's proposed construction schedule shall be submitted to the Engineer within 5 working days after the date of the AGENCY'S execution of the Contract Agreement. The schedule shall be supported by written statements from each supplier of materials or equipment indicating that all orders have been placed and acknowledged, and setting forth the dates that each item will be delivered. Prior to issuing the Notice to Proceed, the Engineer will schedule a preconstruction meeting with the Contractor to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures. The Contractor shall submit progress reports to the Engineer by the tenth day of each month. The report shall include an updated Construction Schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports.

6-7 TIME OF COMPLETION

6-7.1 General
103

65 The time for completion shall be as noted in the General Specifications.

6-7.2 Working Day

The Contractor's activities shall be confined to the hours between 8:00 A.M. to 5:00 P.M., Monday through Friday, excluding holidays. Deviation from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the Contractor. The service fees will be calculated at overtime rates including benefits, overhead, and travel time. The service fees will be deducted from any amounts due the Contractor.

6-9 LIQUIDATED DAMAGES

Failure of the Contractor to complete the Work within the time allowed will result in damages being sustained by the Agency. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each consecutive calendar day in excess of the time specified for the completion of Work, as adjusted in accordance with 6-6, the Contractor shall pay to the Agency, or have withheld from monies due it, the sum of $500 per day.

Execution of the Contract shall constitute agreement by the Agency and the Contractor that $500 per day is the minimum value of the costs and actual damage caused by the failure of the Contractor to complete the Work within the allotted time. Such sum is liquidated damages and shall not be construed as a penalty and may be deducted from payments due the Contractor if such delay occurs.

SECTION 7

RESPONSIBILITIES OF THE CONTRACTOR

7-1 CONTRACTOR'S EQUIPMENT AND FACILITIES

A noise level limit of 95 dbl. at a distance of 50 ft. shall apply to all construction equipment on or related to the job whether owned by the Contractor or not. This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level.

7-2 LABOR

7-2.2 Laws

The Contractor, and all subcontractors, suppliers and vendors, shall comply with all AGENCY, State and Federal orders regarding affirmative action to ensure equal employment opportunities and fair employment practices. Failure to file any report due under said orders will result in suspension of periodic progress payments.

The Contractor and any of its subcontractors shall comply with all federal, state, and local laws, ordinances, codes, and regulations and orders of public authorities in the performance of this Contract.

The Contractor shall ensure unlimited access to the job site for all equal employment opportunity compliance officers.

7-3 LIABILITY INSURANCE

104

66 Prior to commencing any work, all contractors, vendors and service providers shall procure and maintain, at their own cost and expense for the duration of their contract with the City, appropriate insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work or services. Any insurance proceeds available to City in excess of the limits and coverage required in this Agreement and which is applicable to a given loss, will be available to City.

Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverage required and an additional insured endorsement to the required general liability policy, shall be delivered to City at or prior to the execution of the contract. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under the contract and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by the contractor, vendor or service provider or deducted from sums due the contractor, vendor or service provider, at City’s option.

7-5 PERMITS

Prior to the start of any work, the Contractor shall take out the applicable AGENCY permits and make arrangements for AGENCY inspections. The AGENCY will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall each obtain an AGENCY business license, and shall be licensed in accordance with State Business and Professions Code. The Contractor, at no additional cost to the AGENCY, shall also obtain any and all other permits, licenses, inspections, certificates, or authorizations required by any governing body or entity.

The Contractor shall comply with the State Water Resources Control Board (SWRCB) Order No. 2009-0009-DWQ National Pollutant Discharge Elimination System (NPDES) General Permit No.

CAS000002. The Contractor shall prepare and submit a Notice of Intent (NOI) and a Notice of Termination, (NOT) to the City of Placentia in accordance with the General Permit Requirements and Conditions.

The Santa Ana and San Diego Regional Water Quality Control Boards (RWQCB) have issued permits which govern stormwater and non-stormwater discharges resulting from areas owned and operated by the County of Orange, Orange County Flood Control District and incorporated cities of Orange County (collectively referred to as Permittees). The RWQCB Permits are National Pollutant Discharge Elimination System (NPDES) Permits No. R8-2009-0030 and R9-2009-0002, respectively. Copies of the RWQCB Permits are available for review.

A copy of the Fact Sheet for this Water Quality Order and General Permit Waste Discharge requirements can be viewed at www.swrcb.ca.gov /stormwtr/construction.html.

In order to comply with the Permit requirements, the Permittees have developed a Drainage Area Management Plan (DAMP) which contains Model Maintenance Procedures with Best Management Practices (BMPs) that parties conducting the municipal activities must adhere to. These Model Maintenance Procedures apply to any party conducting municipal activities and contain pollution prevention and source control techniques to minimize the impact of those activities upon dry- weather urban runoff, stormwater runoff, and receiving water quality.

Work performed under this CONTRACT shall conform to the Permit requirements, the DAMP, and the Model Maintenance Procedures and must be performed as described within all applicable Model Maintenance Procedures. The CONTRACTOR shall fully understand the Model Maintenance Procedures applicable to activities that are being conducted under this CONTRACT 105

67 prior to conducting them and maintain copies of the Model Maintenance Procedures throughout the CONTRACT duration.

Evaluation of activities subject to DAMP requirements performed under this CONTRACT will be conducted to verify compliance with DAMP requirements and may be required through CONTRACTOR self-evaluation as determined by the city.

The Contractor shall be responsible for the submission of required filing information to the City of Placentia at least 20 working days prior to the start of any de-watering activities that are covered under the Permit. The Contractor shall be responsible for the implementation of all field activities associated with Permit compliance, including the implementation of all BMPS and the monitoring and sampling requirements. The sampling results shall be presented to the City of Placentia for reporting to the Water Board. Payment for Construction BMPs shall be per contract bid unit price.

Such price shall constitute full compensation for all work for construction activity compliance.

7-8 PROJECT SITE MAINTENANCE

7-8.1 Cleanup and Dust Control

City of Placentia Municipal Code Section 8.04.200 specifies that the collection of refuse and recyclable waste material shall be performed exclusively by the City Refuse Collection Agent. The City of Placentia has granted exclusive franchise for solid waste removal to a private company and they are the only refuse hauling company authorized to provide trash bins, drop-off boxes, and roll- off containers for construction and demolition disposal in Placentia.

The construction companies that generate construction and demolition waste and have their own manpower and equipment to safely convey it to a permitted and approved landfill or recycling site and all hazardous waste are excluded from this provision. Any such companies providing their own manpower and equipment for construction and demolition waste removal must clearly mark the equipment used in Placentia with their company name and telephone number.

Unless directed otherwise by the Engineer, the Contractor shall furnish and operate a self-loading motor sweeper with spray nozzles at least once each working day to keep paved areas acceptably clean wherever construction, including restoration, is incomplete.

7-8.4 Sanitation

Secondary containment shall be provided with portable toilets.

7-9 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS

The Contractor shall relocate, repair, replace or reestablish all existing improvements within the project limits which are not designated for removal (e.g., curbs, gutters, sidewalks, driveways, fences, walls, sprinkler systems, signs, utility installations, pavements, and structures) which are damaged or removed as a result of his operations.

Where existing traffic striping, pavement markings and curb markings are damaged or their reflectivity reduced by the Contractor's operations, such striping or markings shall also be considered as existing improvements and the Contractor shall repaint or replace such improvements.

All cost to the Contractor for protecting, removing, restoring, repairing, replacing, or reestablishing existing improvements shall be included in the bid in other items of work unless otherwise specified.
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68 7-10 PUBLIC CONVENIENCE AND SAFETY

7-10.1 Traffic and Access

All traffic control shall be in accordance with the latest edition of the following documentation:

California Manual on Uniform Traffic Control Devices (CA MUTCD); American Public Works Association Southern California Chapter – Work Area Traffic Control Handbook.

The Contractor shall provide, to the Engineer, a telephone number at which the Contractor's representatives can be reached, at any hour, should an emergency occur requiring replacement or relocation of the required traffic control devices.

Prior to the start of construction, the Contractor shall inform the AGENCY's Police and Fire departments of the project location, approximate starting date, completion date, and the name and telephone number of contractor representatives who may be contacted at any hour in the event of an emergency.

POLICE DEPARTMENT: Watch Commander @ (714) 993-8151
FIRE DEPARTMENT: Battalion Chief/Development @ (714) 996-2670

The Contractor shall adhere to applicable sections of California Administrative Code, Title 8, concerning electrical and construction safety standards and practices.

Contractor shall require that an approved safety vest be worn by all personnel who are working at this project site. Any worker without a vest may be ordered off the job by the Inspector until such apparel is acquired. Questions as to approved vests shall be directed to the Engineer.

The Contractor shall provide and maintain all signs, barricades, flashers, delineators and other necessary facilities for the protection of the motoring public within the limits of the construction area. He shall also post proper signs to notify the public regarding detours and conditions of the roadway, all in accordance with the provisions of the current State of California Department of Transportation "Manual of Uniform Traffic Control Devices (MUTCD)", State of California Department of Transportation Standard Plans and the current Work Area Traffic Control Handbook (WATCH).

The Contractor shall furnish such flagmen and equipment as are necessary to give adequate warning to traffic or to the public of any dangerous conditions in accordance with the current Department of Transportation "Instructions to Flagmen".

All existing traffic signs and street signs shall be maintained in visible locations during construction. Signs designated for removal shall be salvaged and delivered to the AGENCY Yard or disposed of as directed by the AGENCY.

7-10.2 Warning Signs

Adequate warning signs for motorists shall be placed and maintained throughout all applicable phases of the work including but not limited to speed limit reduction, loose gravel, fresh oil, and open trench. Signs shall be 36" X 36" in size; shall be on site ready for placement prior to start of the applicable phase of work and shall be placed in advance on all streets approaching the work zone.

7-10.3 Street Closures, Detours, Barricades

107

69 Street closures will not be allowed except as specifically permitted by the Engineer.

Construction Traffic Control Plans shall be prepared by the Contractor in accordance with the following traffic handling requirements.

Working hours shall be 8:00 AM to 5:00 PM.

Unplated trenches left open during nonworking hours shall be protected by K rail.

Access to driveways shall be maintained at all times except for an eight-hour period when work is occurring in the immediate vicinity of the driveway. Driveways shall be accessible during nonworking hours.

The Contractor shall submit the Traffic Control Plans to the Engineer for review at least ten (5) working days before approved plans will be required for commencing the work.

Approval of the plans by the Engineer shall not relieve the Contractor from the responsibility for errors or omissions in the plans or from deviations from the Contract Documents. The Contractor shall be responsible for the correctness of the plans and for the results obtained by the use of such plans.

Full compensation for preparing Construction Traffic Control Plans and executing Traffic Control activity shall be included in the lump sum bid price for items 1, 2 and 3 and no additional compensation will be allowed therefore.

7-10.5 Protection of the Public

It is part of the service required of the Contractor to make whatever provisions are necessary to protect the public. The Contractor shall use foresight and shall take such steps and precautions as his operations warrant to protect the public from danger, loss of life or loss of property, which would result from interruption or contamination of public water supply, interruption of other public service, or from the failure of partly completed work or partially removed facilities. Unusual conditions may arise on the work which will require that immediate and unusual provisions be made to protect the public from danger or loss, or damage to life and property, due directly or indirectly to prosecution of work under this contract.

Whenever, in the opinion of the Engineer, an emergency exists against which the Contractor has not taken sufficient precaution for the public safety, protection of utilities and protection of adjacent structures or property, which may be damaged by the Contractor's operations and when, in the opinion of the Engineer, immediate action shall be considered necessary in order to protect the public or property due to the Contractor's operations under this contract, the Engineer will order the Contractor to provide a remedy for the unsafe condition. If the Contractor fails to act on the situation, the Engineer may provide suitable protection to said interests by causing such work to be done and material to be furnished as may be necessary.

The cost and expense of said labor and material, together with the cost and expense of such repairs as are deemed necessary, shall be borne by the Contractor. All expenses incurred by the AGENCY for emergency repairs will be deducted from the progress payments and the final payment due to the Contractor. However, if the AGENCY does not take such remedial measures, the Contractor is not relieved of the full responsibility for public safety.

7-12 ADVERTISING

The names, addresses of the Contractor or Subcontractor shall be displayed on the project construction sign. The placement of the sign will be determined by City Staff at the pre- 108

70 construction meeting, and shall be placed at this location prior to the start of work.

Full compensation for the Project Construction Sign and placement thereof shall be included in the contract price for mobilization, and no other compensation will be allowed therefore.

Doorknob notification of residents and business owners directly affected by construction and the posting of "No Parking" notification signs shall occur a minimum of 48 hours prior to construction.

SECTION 8

FACILITIES FOR AGENCY PERSONNEL

8-1 GENERAL

No field offices for AGENCY personnel will be required, however, the AGENCY personnel shall have the right to enter upon the project at all times and shall be admitted to the offices of the Contractor, at any time during the operation of the Work.

SECTION 9

MEASUREMENT AND PAYMENT

9-3 PAYMENT

9-3.1 General

At the expiration of 35 days from the filing and recording of the Notice of Completion of the Work, the amount deducted from the final estimate and retained by the AGENCY will be paid to the Contractor except such amounts as required to be withheld by properly executed and filed to stop payment, or as may be authorized by the contract.

9-3.2 Partial & Final Payment

The closure date for the purpose of making partial progress payments will be the last day of each month. The Contractor may request, in writing, that such monthly closure date be changed. The Engineer may approve such request when it is compatible with the AGENCY'S payment procedure.

Each month, the Contractor shall meet with the Engineer, a minimum of three working days prior to the submittal of the progress payment to the AGENCY, to finalize and receive approval regarding the measurement of the Work performed through the closure date and the estimated value of the progress payment based on the contract Unit Prices or as provided for in Section 9-2. Any progress payment submitted without such approval will be considered incomplete and returned to the Contractor and no payment shall be considered until such approval is obtained.

Payments will be withheld pending receipt of any outstanding reports required by the contract documents. In addition, the final progress payment will not be released until the Contractor returns the control set of specifications and plans indicating the as-built conditions.

At the request and expense of the Contractor, who shall retain beneficial ownership and receive interest, if any thereon, the AGENCY shall permit the substitution and deposit therewith of securities equivalent to the amount of any monies withheld by the AGENCY.

109

71 SECTION G

LOCATION OF CITY OWNED STRUCTURE AT
2999 E. LA JOLLA STREET, PLACENTIA, CA 92870

110

Agenda Item No: 1.f

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:

Purchase of Recovered Organic Waste Product from Synagro West, LLC, for Calendar Years 2025 and 2026 to Meet SB 1383 Procurement Requirements
Financial Impact:

Fiscal Impact:

Expense: $70,769.06
Budget: $75,257.00 CalRecycle Grant Funds (203-80000-DNU-6299) Summary:

Senate Bill 1383 Short-Lived Climate Pollutant Reduction Strategy (SB 1383) requires jurisdictions to meet procurement targets based on their population. Placentia’s procurement target is 4,094 tons of recovered organic waste product (ROWP) each calendar year. The City satisfies this requirement primarily through the purchase and distribution of compost from Synagro West, LLC (Synagro) using CalRecycle grant funds. In order to spend the grant funds timely and to satisfy the procurement target for calendar years 2025 and 2026, Staff recommends that the City Council approve the purchase of compost from Synagro in the total amount of $70,769.06.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve a purchase order with Synagro West, LLC, for Fiscal Year 2025-26 in the amount of $70,769.06; and

2. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item.

Discussion:

Senate Bill 1383 Short-Lived Climate Pollutant Reduction Strategy (SB 1383) requires jurisdictions to meet procurement targets based on their population. Specifically, SB 1383 requires local agencies to procure .08 tons of ROWP material per resident, per year based on the population. Population counts are adjusted every five years as determined by the California Department of Finance. SB 1383 allows for the procurement of ROWP through direct use or the purchase of credits for the use of compost or mulch; renewable natural gas 111

(RNG) for transportation, heating, or electricity; or electricity created from biomass conversion.

Jurisdictions may also purchase ROWP for direct use or giveaway. The City’s procurement target is 4,094 tons ROWP per calendar year. ROWP comes in various forms which include renewable gas in the form of transportation fuel, electricity and heat from renewable gas, electricity from biomass conversion, compost, and mulch.

Staff has explored several options to meet the City’s procurement requirement. One option to meet the requirement is through the purchase of RNG which must come from a facility in California processing waste only from within the state. This is not currently a feasible option to meet the City’s procurement target as RNG is not yet commercially available for purchase.

Should RNG become commercially available, a provision of the current lease with the tenant of the City’s CNG station requires the purchase of enough RNG to satisfy the City’s procurement target each year.

Another avenue explored is obtaining ROWP from Orange County Waste and Recycling (OCWR). As part of the Orange County cities’ waste agreement with OCWR, the City and Placentia residents are able to obtain compost at no cost. The County has provided 1.2 tons of compost for City events and upon request from residents in 2024. Additionally, Republic Services hosts an annual compost giveaway event where approximately 20 tons of compost is provided to the public. This leaves the City significantly short of the procurement target.

To meet the City’s procurement target, Staff recommends the purchase of 2,375 tons of compost from Synagro. CalRecycle determines ROWP materials differently based on CalRecycle conversion factors. See Attachment 1. Based on CalRecycle's conversion factor for compost along with our procurement target, the purchase of 2,375 tons of compost material will meet the City’s procurement target. Synagro distributes the compost to agricultural businesses and provides the City with related documentation. The cost for the purchase in calendar year 2025 is $34,867.97. The cost increases to $35,901.09 in calendar year 2026.

The City was previously awarded SB 1383 Implementation Grant funds from CalRecycle which will be used to complete the purchases in 2025 and early 2026 to meet the grant expenditures timeline.

Pursuant to the City’s purchasing policy, the City can piggyback off existing competitively bid contracts. The City received a proposal from Synagro which piggybacks off the contract from the City of Garden Grove which put out a formal request for proposals on PlanetBids on May 24, 2024. The proposal includes pricing for three years in line with the Garden Grove agreement. The City is not required to purchase for the full three years to receive the benefit of the piggyback pricing. The recommended actions authorize the City Administrator to approve a purchase order with Synagro for the purchase of ROWP materials for calendar years 2025 and 2026.

Fiscal Impact Summary:

The total cost for the purchase ROWP to satisfy the procurement target for calendar years 2025 and 2026 is $70,769.06. Funding for both calendar years is included in the Fiscal Year 2025-26 Operating Budget using CalRecycle Grant funds. Funding for future calendar years will be requested in future fiscal year budgets. While the proposal includes pricing for three years, the City is not committed to purchasing for all three years to secure the piggyback pricing. The City will have the option to purchase from Synagro at the stated rate for calendar year 2027 should it choose to.
112

Attachments
Attachment 1 - CalRecycle Procurement Target Tool.pdf
Attachment 2 - Synagro Proposal.pdf
Attachment 3 - Garden Grove Agreement
113

California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool

PROCUREMENT TARGET & PLANNING
STEP 1: Jurisdiction Name and Reporting Year
Jurisdiction Name (City, County, or City and County):Reporting Year:

STEP 2: Annual Procurement Target
The jurisdiction population equals the number of residents in a jurisdiction, using the most recent annual data reported by the California Department of Finance.

Click here for the jurisdiction population estimates from the California Department of Finance.

Description Data Unit
Jurisdiction Population: 51,173.00 Residents Per Capita Procurement Target: 0.08 Tons of organic waste per California resident per year Procurement Target:4,093.84 Tons of organic waste Percent of Procurement Target needed to be
compliant 100% Percentage of revision due to AB 1985 (PRC Section 42652.5) See Read Me tab, row 28 for more information.

Revised Procurement Target: 4,093.84 Tons of organic waste per California resident per year

PRODUCTS
The conversion factors below, from 14 CCR Section 18993.1(g) of the regulations, convert the procurement target into quantities of recovered organic waste products.

Conversion Factors
1 Ton of Organic Waste in a Procurement Target Shall Constitute:

Recovered Organic Waste Product Quantity Unit
Renewable Gas in the form of Transportation Fuel 21 DGE Electricity from Renewable Gas 242 kWh
Heat from Renewable Gas 22 therms
Electricity from Biomass Conversion 650 kWh
Compost 0.58 tons
Compost 1.45 cubic yards
Mulch 1 ton
114

435 Williams Court, Suite 100
Baltimore, MD 21220
www.synagro.com

March 6, 2025

Ms. Cheryl Miller
Environmental Services Coordinator - Public Works
City of Placentia
401 E. Chapman Ave.

Placentia CA 92870

Re: SYNAGRO SB1383 PROPOSAL
“Provide Compliant Compost Distribution Services for the City of Placentia”

Synagro West, LLC (Synagro) is pleased to respond to the City of Placentia (City) Request for Proposals for SB 1383 Compost Procurement and Distribution Services.

Synagro’s mission and core business purpose is focused on the management of municipal organics and residuals, including facilities project development, operations, and compost product beneficial use recycling and marketing. This focus has resulted in Synagro being North America’s leading provider of high-quality, cost-effective organics and residuals management for beneficial use services. We have been successfully meeting the organics and residuals management needs of hundreds of generators for more than 40 years. Synagro’s experience in all areas is unparalleled and diversified.

Synagro’s Composting Benefits
The use of AllGroTM compost generated from local organics provides the public with an opportunity to see the benefit of recycling materials, while also helping replenish nutrients and carbon for healthy soils on city and county properties.

Synagro – one of the largest private composters in the United States and in California – participates with municipalities to establish programs and stands ready with multiple distribution options for AllGro compost enabling cities and counties to be compliant with SB 1383 procurement requirements. This is accomplished through the use of our Class A Exceptional Quality compost in a variety of applications, such as regenerative agriculture, community gardening, healthy soil projects, landscaping in city parks, golf courses, on center divides of roads and highways, public giveaways, and in community or school gardens.
115

YOUR PARTNER FOR A CLEANER, GREENER WORLD
City of Placentia SB1383 Proposal

Additionally, compost can be used in civil engineering applications like erosion control along roadways and streets. AllGro compost also provides many direct and indirect benefits when used as a component of systems and treatments designed for:
• Carbon Sequestration
• Water Retention in Soil
• Fire Remediation and Land Reclamation
• Storm Water Management and Wetlands Restorations.

AllGro Compost Characteristics
A good way to describe AllGro compost is to state what it is not. It is not manure or residuals or food waste or other organic substrates, either fresh or aged. It is not mulch such as wood chips, shredded green and wood waste.

While a quality compost contains these elements, they must be combined in the proper ratios and undergo a controlled natural biological process of decomposition converting all the inputs into basic elements during a approved and certified composting process and technologies used by Synagro to produce a high-quality Grade A tested and certifiable regenerative complexed nutritive compost.

Municipalities Marketers
Organics
Generator
Results: Reduced Volume Here
Buyer/User/
Generator Byproduct Transporter Transporter Byproduct
Transporter
Byproduct
Transporter Compost
Products
Organics
Processor Transporter Feedstock
116

YOUR PARTNER FOR A CLEANER, GREENER WORLD
City of Placentia SB1383 Proposal

Synagro combines the following with extensive end-product marketing experience:

Recycling Waste Diversion
Processing of organic waste
and residuals into sustainable
and renewable feedstocks for
fertilizer products to divert
organics waste from landfills
and sequester carbon in the
soils.

Innovation, Technology &
Manufacturing
Use natural biological processes
with the integration of
technologies and science to
convert organic waste streams into
renewable energy and low carbon
fuels for private customers and
public utilities.

Regenerative Agriculture,
Landscape
Transform organic waste streams
into renewable non- chemical
fertilizers, water saving and
erosion control products, which
support improving soil health
holistically while sequestering
carbon.

100% Recycled Organics

SB 1383 Compliant, Synagro AllGro compost will meet the following:

Synagro will supply SB1383 compliant and certified AllGro Compost produced at our California fully permitted South Kern ASP Compost Facility located at 2653 Santiago Road, Taft CA 93268, in reference to any applicable limitations of Public Contract Code Section 22150 or in support of Title 14, section 18993. South Kern (SKIC), SWIS Facility Number 15-AA-0381.

Synagro As Contractor:

Synagro will supply AllGro certified compost with established California Kern County based agricultural businesses or direct with growers based on their healthy soil requirements in accordance with seasonal and cropping cycle needs. Synagro business in addition to composting is to manage distribution of compost and will provide related confirmations, shipment details and weights from Synagro Certified Scales for Cal Recycle SB1383 compliance reporting of the City’s tonnage of compliant recovered organics waste compost as supplied for the benefit of the City of Placentia.

117

YOUR PARTNER FOR A CLEANER, GREENER WORLD
City of Placentia SB1383 Proposal

Synagro will manage all aspects for the local compost distribution including transportation of 2,375 tons of SB 1383 compliant compost to the central valley agricultural businesses or direct with growers for calendar year 2025 at $13.50 per ton for the Cities consideration we are including calendar years 2026 and 2027 with an estimated compost tonnage of 2,375 and pricing for each calendar year. Pricing for all three years is included in the table below.

We appreciate the opportunity to submit our SB1383 compliance proposal and qualifications for supplying recovered organic waste organic based compost and soil amendments for this project.

Should you have any questions about our submittal or product, please feel free to contact me at 323- 843-7265 or via email at [email protected]. We look forward to hearing from you soon to help meet your recycling objectives.

Sincerely,
Robert Ford
Robert Ford
Business Development Manager

AllGro Compost Proposal Pricing for SB1383 Beneficial Use Distribution

DATE APPROX.

TONS

PRICE PER
TON OF

COMPOST

EXTENDED
PRICE

SALES TAX
(8.75%)

TOTAL ANNUAL
COST
Current-December 31,
2025 2,375 $13.50 $32,062.50 $2,805.47 $34,867.97
January 1, 2026-
December 31, 2026 2,375 $13.90 $33,012.50 $2,888.59 $35,901.09 January 1, 2027-
December 31, 2027 2,375 $14.45 $34,318.75 $3,002.89 $37,321.64

TOTAL COST

FOR THREE
YEARS

$108,090.70

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PROFESSIONAL SERVICES AGREEMENT

THIS AGREEMENT is made this day of , 2024, by the CITY OF GARDEN GROVE, a municipal corporation, ("CITY") and Synagro West, LLC, herein after referred to as “CONTRACTOR”.

RECITALS
The following recitals are a substantive part of this Agreement:

1. This Agreement is entered into pursuant to Garden Grove COUNCIL AUTHORIZATION, DATED _____________________.

2. CITY desires to utilize the services of CONTRACTOR to Provide SB 1383 Compost Procurement and Distribution Services for the City of Garden Grove per the Scope of Work in Attachment “A” and RFP S-1331.

3. CONTRACTOR is qualified by virtue of experience, training, education and expertise to accomplish services.

AGREEMENT

THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. Term and Termination. The initial term of the agreement shall be from full execution of the agreement through December 31, 2024, with the option to extend the contract for two additional calendar years through December 31, 2026. This agreement may be terminated by the CITY without cause. In such event, the CITY will compensate CONTRACTOR for work performed to date in accordance with Proposal Pricing form (Attachment “B”). Contractor is required to present evidence to support performed work completion.

2. Services to be Provided. The services to be performed by CONTRACTOR shall consist of tasks as set forth in the Scope of Work which is attached as Attachment “A”, and the Contractor’s proposal which is attached as Attachment “C”, both attachments are incorporated herein by reference. The Scope of Work and this Agreement do not guarantee any specific amount of work.

3. Compensation. CONTRACTOR shall be compensated as follows:

3.1 AMOUNT. Total Compensation for the initial term of the agreement shall not exceed (NTE) amount of $67,599.00, through December 31, 2024, payable in arrears and in accordance with the Proposal Pricing/Best and Final Offer, Attachment “B”. All work shall be in accordance with RFP No. S-1331. The contract may be renewed at the option of the City for the following periods and amounts:
o January 1, 2025-December 31, 2025, in the amount of
$114,513.75
o January 1, 2026-December 31, 2026, in the amount of
$119,179.12.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 24th September
September 24, 2024
119

3.2 Payment. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONTRACTOR must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on schedule included in Proposal Pricing (Attachment “B”).

3.3 Records of Expenses. CONTRACTOR shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.

3.4 Termination. CITY shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.

Section 4.0. INSURANCE REQUIREMENTS

4.1 COMMENCEMENT OF WORK. CONTRACTOR shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance and provide a Waiver of Subrogation in favor of the City.

4.2 WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONTRACTOR and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.

4.3 INSURANCE AMOUNTS. CONTRACTOR shall maintain the following insurance for the duration of this Agreement:

(a) Commercial general liability in an amount of
$1,000,000.00 per occurrence (claims made and
modified occurrence policies are not
acceptable); Insurance companies must be
acceptable to CITY and have a Best’s Guide Rating of
A-, Class VII or better, as approved by the CITY.

(b) Automobile liability in an amount of $1,000,000.00
combined single limit, and including auto pollution
liability and MCS-90 endorsement. (claims made
and modified occurrence policies are not
acceptable); Insurance companies must be
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 120

acceptable to CITY and have a Best’s Guide Rating of
A-, Class VII or better, as approved by the CITY.

An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) and 4.3 (c) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for automobiles, owned, leased, hired, or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.

For any claims related to this Agreement, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.

If CONTRACTOR maintains higher insurance limits than the minimums shown above, CONTRACTOR shall provide coverage for the higher insurance limits otherwise maintained by the CONTRACTOR.

5. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.

6. Non-Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.

7. Independent Contractor. It is agreed to that CONTRACTOR shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.

8. Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.

CONTRACTOR shall comply with, and shall be responsible for causing all contractors and subcontractors performing any of the work pursuant to this Agreement to comply with, all applicable federal and state labor standards, Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 121

including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.

9. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.

These addresses shall be used for delivery of service of process.

a. (Contractor)
Synagro West, LLC
Attention: Emil Kneis, Sales Support Manager
435 Williams Court, Suite 100
Baltimore, Maryland 21220

b. (Address of CITY) (with a copy to):

City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840

10. CONTRACTOR'S PROPOSAL. This Agreement shall include CONTRACTOR'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.

11. Licenses, Permits, and Fees. At its sole expense, CONTRACTOR shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.

12. Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement.

Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONTRACTOR'S risk, until written instructions are received from CITY.

13. Time of Essence. Time is of the essence in the performance of this Agreement.

14. Liquidated Damages for Delay. CONTRACTOR agrees to complete the project within 90 calendar days of award of the contract or obtaining all equipment listed in Attachment B that is needed to complete the project. The parties agree that if the total work called for under this Contract, in all parts and requirements, is not completed within the time specified, the CITY will sustain damage which would be extremely difficult and impractical to ascertain. The parties therefore agree that CONTRACTOR will pay to CITY the sum of two hundred and fifty Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 122

dollars ($250.00) per day for each and every calendar day during which completion of the Project is so delayed. CONTRACTOR agrees to pay such liquidated damages and further agrees that CITY may offset the amount of liquidated damages from any moneys due or that may become due CONTRACTOR under the Contract.

15. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for CITY to enter into this Agreement.

CONTRACTOR shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONTRACTOR is permitted to subcontract any part of this Agreement, CONTRACTOR shall be responsible to CITY for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.

16. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.

17. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, subcontractors, or independent contractors hired by CONTRACTOR. The only exception to CONTRACTOR'S responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees.

This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.

18. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.

\ \ \ \

(Agreement Signature Block on Next Page)

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IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.

Date: _____________ "CITY"

CITY OF GARDEN GROVE

By:___________________________
City Manager
ATTESTED:

____________________________
City Clerk

Date: _______________________
"CONTRACTOR"
Synagro West, LLC

By: ___________________________

Name:__________________________

Title:___________________________

Date: __________________________

Tax ID No. ______________________

If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.

APPROVED AS TO FORM:

____________________________
Garden Grove City Attorney

_____________________
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 9/13/2024
Emil Kneis
Manager, Sales Support
9/13/2024
76-0612566
9/26/2024 9/30/2024
9/30/2024
9/30/2024
124

ATTACHMENT “A”

SCOPE OF WORK
RFP S-1331
Provide SB 1383 Compost Procurement and Distribution Services for the City of Garden Grove

The City of Garden Grove is seeking proposals from experienced and qualified contractor(s) to assist in the procurement and distribution of compost per SB 1383 requirements.

 Per Senate Bill 1383, and as specified in California Code of Regulations, Title 14, section 18993, City of Garden Grove wishes to procure and provide 4,800 tons of SB 1383 Compliant Compost to agriculture.

 To be SB 1383 compliant, the compost must meet the following:

o Compost, subject to any applicable limitations of Public Contract Code Section 22150, that is produced at:
 A compostable material handling operation or facility permitted or authorized under Chapter 3.1 of this division; or
 A large volume in-vessel digestion facility as defined and permitted under Chapter 3.2 of this division that composts on- site. [NOTE: Digestate, as defined in Section 18982(a)(16.5), is a distinct material from compost and is thus not a recovered organic waste product eligible for use in complying with this Article.]

Selected Contractor must:

o Provide written documentation that the compost meets the guidelines provided above and the facility name, physical location, SWIS Facility Number and contact information where the compost was procured from.

o Make arrangements with California based agricultural businesses to sign a direct service provider agreement (DSP) with the City and accept 4,800 tons of SB 1383 compliant compost as supplied by the City of Garden Grove. The DSP agreement must be executed before any compost can be delivered

o Make arrangements for the purchase and transportation of 4,800 tons of SB 1383 compliant compost to agricultural businesses for calendar year 2024. The City is also requesting pricing for calendar years 2025 and 2026 for an estimated compost tonnage of 7,800 for each calendar year. Pricing for all three years must be included in Attachment “B” Proposal Pricing. Partial proposals will not be accepted. Calendar years 2025 and 2026 will be optional at the option of the City and available budget. If there are any additional costs associated with the services, please include those costs along with an explanation of the additional costs

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 125

o Deliver compliant compost to the end user.

o Provide written documentation to confirm the dates that the compost was delivered, amount delivered, where it was delivered to, and how it was used.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 126

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 127

Proposal for RFP No. S-1331
Provide SB 1383 Compost Procurement and
Distribution Services

to the

City of Garden Grove

Submitted on
July 1, 2024

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 128

YOUR PARTNER FOR A CLEANER, GREENER WORLD
435 Williams Court, Suite 100
Baltimore, MD 21220
synagro.com

JULY 1, 2024

Ms. Sandra Segawa, C.P.M., CPPB, CPPO
City of Garden Grove
11222 Acacia Parkway
Garden Grove, CA 92840

Re: RFP No. S-1331, Provide SB 1383 Compost Procurement and Distribution Services

Dear Ms. Segawa:

Synagro-West LLC. (Synagro) is pleased to respond to the City of Garden Grove’s Request for Proposals for SB 1383 Compost Procurement and Distribution Services.

Synagro’s mission and core business purpose is focused on the management of municipal organics and residuals, including project development, operations, and compost product beneficial use recycling. This focus has resulted in Synagro being North America’s leading provider of high-quality, cost-effective organics and residuals management for beneficial use services. We have been successfully meeting the organics and residuals management needs of hundreds of generators for more than 40 years. Synagro’s experience in all areas is unparalleled and diversified.

We appreciate the opportunity to submit our proposal and qualifications for management of the City’s SB 1383 compost distribution. Should you have any questions about our submittal or our approach to the project, please feel free to contact me at 323-843-7265 or via email at [email protected]. We look forward to hearing from you soon.

Sincerely,
Robert Ford
Robert Ford
Business Development Manager

RF:kw

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 129

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution Table of Contents

1.Proposal Letter/Certificate of Acceptance .................................................. 4

2.Bidder/Contractor Statement ........................................................................ 7

3.Statement of Compliance ................................................................................ 9

4.Non-Collusion Statement ............................................................................... 11

5.Designation of Subcontractors ...................................................................... 13

6.Attachment B – Proposal Pricing ................................................................... 15

7.Proposed Work Plan/Approach to Meet SB 1383 Guidelines ................ 17

8.Proposer Experience and References........................................................... 18 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 130

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

1. Proposal Letter/Certificate of Acceptance
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 131

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 132

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 133

SYNAGROMarch10,2023DelegationofAuthorityEmilKneisI,RobertPreston,DirectorandPresidentofSynagroTechnologies,Inc.andallitsaffiliatesandsubsidiaries,herebydelegatetoyou,EmilKneis,SalesSupportManager,authoritytosignasanofficerorasanauthorizedpersonbindingbids,awardedcontracts,contractrenewals,contractextensions,bidbondsandperformancebonds.Also,Idelegatetoyoutheauthoritytosignasanofficerorasanauthorizedpersonanybusiness-relatedapplicationsandotheragreementsasnecessarytoprovideuninterruptedservicetocurrentandnewcustomers.Suchauthoritydoesnotalterourinternalapprovalprocesses.Thisdelegationofauthorityisvalidfromthedateofthisletteruntilrevokedbyme.RobertPrestonDirectorandPresidentYOURPARTNERFORACLEANER,GREENERWORLDDocusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570134

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

2.Bidder/Contractor Statement
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 135

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 136

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

3.Statement of Compliance
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 137

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 138

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

4.Non-Collusion Statement
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 139

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 140

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

5.Designation of Subcontractors
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 141

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 142

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

6.Attachment B – Proposal Pricing
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 143

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 144

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

7. Proposed Work Plan/Approach to Meet SB 1383 Guidelines SB 1383 COMPLIANT, SYNAGRO ALLGROTM COMPOST MEETS THE CITY’S

REQUIREMENTS
Synagro will supply SB1383 compliant and certified AllGro compost produced at our State of California fully permitted South Kern ASP Compost Facility (SKIC) located at 2653 Santiago Road, Taft, CA 93268, in reference to any applicable limitations of Public Contract Code Section 22150 or in support of Title 14, section 18993.

SYNAGRO’S PROPOSED WORK PLAN
SKIC, located in Taft, Solid Waste Facility Permit Facility Number 15-AA-0381, will supply all required certified compost.

Synagro will supply AllGro certified compost with established Kern County, California based agricultural businesses or direct with growers based on their healthy soil requirements in accordance with seasonal and cropping cycle needs. In addition to composting, Synagro’s will manage distribution of the compost. Our customers’ details are proprietary and confidential information, but Synagro will provide sufficient confirmations, shipment details, and weights from Synagro certified scales for Cal Recycle SB1383 compliance reporting of the City’s tonnage of compliant recovered organics waste compost as supplied for the benefit of the City of Garden Grove.

Synagro will manage all aspects of the compost including transportation of 4,800 tons of SB 1383 compliant compost to agricultural businesses or direct with growers for calendar year 2024. Calendar years 2025 and 2026 have an estimated compost tonnage of 7,800 for each calendar year. Pricing for all three years is included in Attachment “B” Proposal Pricing. Potential additional costs associated with the services, such as spreading, will be noted with an explanation of the additional costs.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 145

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

8.Proposer Experience and References
Founded in 1986, Synagro’s core business is the
environmentally sound and economically viable management of municipal residuals and organics, including project
development, operations and product marketing and
distribution for AllGroTM and GranuliteTM. Through this focus, Synagro has grown to be North America’s leading
provider of high-quality, cost-effective organic based
materials management and beneficial use solutions. We have been successfully meeting the management needs of
hundreds of sources for more than 45 years. Synagro’s
experience in all areas of residuals and organics management is unparalleled.
* Synagro composts almost a million wet tons of residuals and organics in California and Arizonia compost facilities annually.

Startup
YearCompost Facility
‘88Liberty Composting (CA)
‘91Arizona Soils (AZ)
‘05Central Valley (CA)
‘07South Kern (CA)
‘13City of Austin (TX)
‘14Charlotte County (FL)
‘16Nursery Products (CA)
‘24Cumberland County (NJ)
‘24Holly Hill (SC)
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 146

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution SYNAGRO’S COMPOSTING BENEFITS
The use of AllGro compost generated from local organics provides the public with an opportunity to see the benefit of recycling materials, while also helping replenish nutrients and carbon for healthy soils on city and county properties.

Synagro – one of the largest private composters in the United States and in California – participates with municipalities to establish programs and stands ready with multiple distribution options for AllGro compost enabling cities and counties to be compliant with SB 1383’s procurement requirements. This is accomplished through the use of our Class A Exceptional Quality compost in a variety of applications, such as land used for community gardening, agriculture, landscaping in city parks, golf courses, on center divides of roads and highways, public giveaways, and in community or school gardens.

Additionally, compost can be used in civil engineering applications like erosion control along roadways and streets. AllGro compost also provides many direct and indirect benefits when used as a component of systems and treatments designed for:
•Carbon sequestration,
•Water retention in soil,
•Fire remediation and land reclamation, and
•Storm water management and wetlands restorations.

Feedstock Organics
Processor
Compost
ProductsTransporter
Buyer/User/
GeneratorOrganics
Generator
Transporter
LandfillTransporter
Transporter
Byproduct
Byproduct ByproductTransporter
MarketersMunicipalities
Results: Reduced Volume Here
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 147

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

COMPOST CHARACTERISTICS
A good way to describe AllGro compost is to state what it is not. It is not manure or residuals or food waste or other organic substrates, either fresh or aged. It is not mulch such as wood chips, shredded green and wood waste.

While a quality compost contains these elements, they must be combined in the proper ratios and undergo a controlled natural biological process of decomposition converting the inputs into basic elements during various approved composting process technologies used by Synagro to produce a high-quality Grade A tested and certifiable complexed nutritive compost. 100% Recycled Organics
Synagro combines the following with extensive end-product marketing experience:

PROFESSIONAL & TECHNICAL ORGANIZATION MEMBERSHIPS
As a company focused on organic based materials management, Synagro has leadership participation in many regional and national organizations affiliated with the water treatment, residuals, and organic product industry.

Some of the relevant memberships include:
•The Water Environment Federation – National and Local Chapters •The Water Environment Association of Texas
•The Water Environment Research Foundation
•The United States Composting Council
•The National Association of Clean Water Agencies
•The Farm Bureau
•Numerous Nursery Products, Turf Grass, and Landscape Associations Recycling Waste Diversion
Processing of organic waste
(Includes Biosolids) into
sustainable and renewable
feedstocks for fertilizer
products to divert organics
waste from landfills and
sequester carbon in the soils.

Innovation, Technology &
Manufacturing
Use natural biological
processes with the integration
of technologies and science to
convert organic waste streams
into renewable energy and
low carbon fuels for private
customers and public utilities.

Regenerative Agriculture,
Landscape & Retail
Transform organic waste
streams into non-chemical
fertilizers, water saving and
erosion control products,
which support improving
soil health holistically while
sequestering carbon.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 148

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution Both Synagro and our customers have received numerous regional and national awards for organic based materials program excellence, including:
•2010 “Composter of the Year”
US Composting Council
SYNAGRO’S COMPOST FACILITY FOR GARDEN GROVE
South Kern Compost Manufacturing Facility
Seated approximately 50 km southwest of
Bakersfield, California, South Kern Compost
Manufacturing Facility (SKIC) was
commissioned in 2006 to alleviate Synagro’s Los
Angeles area customer’s concerns about long-
term viability of land application of residuals in
Southern California. Beyond this objective, SKIC
aimed to meet the highest standards in
addressing air quality and odor control while
expanding regional organics recycling capacity
which now supports SB 1383.

SKIC was originally designed to utilize a state-of-the-art Engineered Negative Aerated Static Pile composting technology to blend and compost up to 400,000 tons annually of treated residuals in combination with up to 270,000 tons annually of bulking organics (i.e., agricultural, wood waste, green waste and food waste) and other available carbon-rich sources, into Class A - Exceptional Quality (EQ) composted soil amendment.
•The SKIC design includes an enclosed organics receiving and feedstock mixing building, along with the Engineered Positive Aerated Static Pile compost system, including Biofiltration to control Volatile Organic Compounds (VOC’s) and odors by over 80%. •In the first quarter of 2016 the facility has been converted from negative Aerated Static Pile (ASP) to positive ASP. The benefits of this conversion include:
o Reduced electric consumption and improved energy efficiency. o Lower equipment repair and maintenance costs due to less materials movement during the compost process
o More efficient biofilter utilization
Synagro utilizes an enclosed organics receiving and mixing building along with biofiltration in its compost system that effectively controls VOCs and odors.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 149

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution o Less water handling which simplifies pond management
o Continued compliance and leadership with BACT
o Improved solution for removal of organics from landfill Synagro meets all general operating standards as a compostable -materials handling operation or facility as outlined in Section 17852(a)(12) of the SB 1383 Regulations.

KEY REGIONAL COMPOST PERSONNEL
Synagro has a depth of experienced residuals and organics composting personnel. In addition to the key personnel listed below, Synagro has many additional experienced engineering, permitting, and operational employees and contract management. Key regional individuals are as follows:

Craig Geyer, Regional Vice President
Craig Geyer joined Synagro in 2002 as an Operations Manager with day-to-day responsibilities of the company’s biosolids management projects in Arizona. In 2005, management of Synagro’s Arizona Soils Compost Facility was added to his role, giving him over 18 years of experience in municipal biosolids composting. Currently Craig is responsible for management of the company’s operations in California and Arizona to including all five of the company’s composting facilities, daily haul/land application projects and WWTP facility clean-out operations.

Prior to joining Synagro Craig held several construction management and superintendent positions with 12 years of experience in that field.

Craig holds a Class A General Contractor’s License for the State of Arizona.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 150

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution Rob Rankin, Facility Manager - SKIC
Rob Rankin began his career with Synagro in 2001 in a dryer facility operations capacity. After five years working with our drying facilities, he moved into compost operations and is now responsible for the day-to-day management of SKIC’s site personnel and operations. He manages staffing, equipment maintenance, interaction with trucking company representatives, and recordkeeping for incoming feedstock and outgoing finished compost materials.

Thomas Fantozzi, Northern California Compost Sales Manager Thomas Fantozzi joined Synagro in 2021 in his current role in compost sales. He is responsible for compost sales and marketing outreach for Synagro’s three northern California compost facilities, Central Valley Composting, South Kern Compost Facility, and Liberty Composting.

Thomas has deep roots in the agriculture industry, having grown up on a family farm in California’s Central Valley. Prior to joining Synagro, he served as Grower Relations Manager for Full Harvest, leading the development of that department and building relationships with large and small growers throughout the nation. Throughout his career, Thomas has held business development and marketing positions at several different companies, including PepsiCo, G3 Enterprises (a subsidiary of Gallo Wine Company), and Full Harvest. Through these roles he has gained diverse experience in sales and marketing strategy, grower relations management, and operations management.

Thomas holds a degree in Agribusiness from Cal Poly, San Luis Obispo and is a graduate of the 2022 Almond Board Leadership Program.

Tom Kelley, Southern California Compost Sales Manager
Tom Kelley possesses a broad range of biosolids management experience, knowledge, and success within the organics industry with 27 years of diverse management experience in southern California covering compost products sales and marketing and product distribution.

Tom represented public and private interests while serving nine years on US Composting Counsel Board of Directors and is known by his colleagues and piers as the nation’s top sales and marketing person surpassing 500,000 cubic-yards of compost product sales each year during a nine-year period - 1998 through 2006. He works closely with Business Development and Operations to ensure successful placement and beneficial use for Synagro’s California compost product sales.

Tom graduated from the University of North Texas with a Bachelor of Arts degree in Business Administration.

Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 151

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution

REFERENCES
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Tom Meregillano, Regulatory Specialist
714-593-7457
[email protected]
Removal, transportation, and composting of biosolids
Customer since 1991
County Sanitation Districts of Los Angeles County
1955 Workman Mill Road
Whittier, CA 90601
Matt Bao
562-908-4293
[email protected]
Removal, transportation, and composting of biosolids
Customer since 2018
City of Los Angeles
12000 Vista Del Mar
Playa Del Ray, CA
Alan Tran, Environmental Engineering
310-648-5995
[email protected]
Removal, transportation, and composting of biosolids
Customer since 2000
City of Barstow
220 East Mountain View Street, Suite A
Barstow, CA 92311-2839
Thomas Alva, Public Works Superintendent
760-255-5141l
[email protected]
Removal, transportation, and composting of biosolids
Customer since 2018
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 152

YOUR PARTNER FOR A CLEANER,

GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution To learn more, contact
Robert Ford by phone at

1.323.843.7265 or by
email at
[email protected]
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 153

Print Date 9/30/2024 8:31:36 AM Page 1 of 1
City of Garden Grove
Compliance Summary Report
Vendor Number Vendor Name AM Best Rating Insurance Carrier Policy #Eff. Date Exp. Date Coverage V03555 SYNAGRO WEST, LLC Compliant
A+g , XV Zurich American Insurance
Company
bap924396012 8/1/2024 8/1/2025 Auto Liability
Ag , XV Evanston Insurance Company mklv4efx106093 8/1/2024 8/1/2025 Excess Liability NR , 0 Underwriters at Lloyd's London
(IL)
envp000048524 8/1/2024 8/1/2025 General Liability
A+g , XV American Zurich Insurance
Company
wc924396113 8/1/2024 8/1/2025 Workers Comp
Risk Profile : Standard (not professional services or construction) Required Additional Insured : City of Garden Grove, its officers, officials, agents, employees and volunteers 154

Agenda Item No: 1.g

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Gabriel Guerrero-Gabany
From: Public Works
Subject:

Amendment No. 3 to Professional Services Agreement with Bucknam Infrastructure Group Inc., for The Pavement Management Plan
Financial Impact:

Fiscal Impact:

Expense: $44,236.00 Amendment Amount
Available Budget: $65,000.00 Fiscal Year 2025-26 CIP Budget (101-80100-6406) Summary:

The Public Works Department is requesting approval of an amendment to an existing Professional Services Agreement (PSA) with Bucknam Infrastructure Group (Bucknam) to prepare the City's 2026 Pavement Management Plan (PMP). To be eligible to receive Measure M (M2) Local Fair Share and competitive funding through the Orange County Transportation Authority (OCTA), each Orange County city must adopt and update a PMP every two years. The City last evaluated the condition of its streets and updated its PMP in 2024.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Approve Amendment No. 3 to the Professional Services Agreement with Bucknam Infrastructure Group Inc. for an additional $44,236 to provide additional professional services for the pavement management plan for a cumulative contract not-to-exceed amount of $114,468 and extend the term of the contract by an additional 24 months; and

2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not-to-exceed amount, or $11,447; and

3. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal #5 to support implementing public infrastructure to meet community needs.

Discussion:

On November 6, 1990, voters in Orange County approved a ½-cent sales tax for transportation improvements known as Measure M. This sales tax includes funding for streets 155

and roads that is available to local agencies through both a formula distribution and a competitive process. On November 6, 2006, voters approved a renewal of Measure M to continue the ½-cent sales tax for thirty years, beginning in 2011. One of the eligibility requirements included in Measure M2 specifies that each local jurisdiction must adopt and update a Pavement Management Plan every two years. All agencies must use a common format as part of the countywide pavement management effort conforming to American Society for Testing and Materials Standard 06433 as well as County approved PMP software for consistency in reporting pavement management conditions.

To be eligible to receive Measure M (M2) Local Fair Share and competitive funding through the Orange County Transportation Authority (OCTA), each Orange County city must conduct a pavement condition evaluation of all its arterial streets every two (2) years, and its residential streets every six (6) years. The City last evaluated the condition of its residential streets in 2022 and its arterial streets in 2024. A report on the condition of the City's streets must be submitted to OCTA as part of the annual Measure M certification process.

To remain eligible for OCTA's Measure M funding, the City has contracted with Bucknam to complete the bi-annual PMP update. Bucknam has prepared PMP updates for over 70 local agencies throughout Southern California and is certified by Orange County Transportation to prepare Pavement Management Plans compliant with the OCTA Countywide Pavement Management Guidelines. Bucknam has provided a reliable level of service and their PMP has played a significant role in securing Measure M funds in the recent past. The Public Works Department is confident in Bucknam's ability to continue to provide a report which meets all county requirements.

Once completed the report will provide Staff with an updated Pavement Condition Index (PCI).

The PCI is based on a score from 0 to 100, with 100 representing a brand-new street. The City's pavement condition index for 2024 was 79.7, which represents a three point increase from 76.6 in 2022. This increase is directly attributable to the City Council's ongoing investment in and prioritization of street maintenance and rehabilitation improvements utilizing Measure U, SB1/RMRA Gas Tax funds and Measure M funding.

Fiscal Impact Summary:

Approval of Amendment No. 3 will have an expense of $44,236, increasing the cumulative contract not-to-exceed amount to $114,468. The report prepared by the consultant will be a part of the Measure M2 Eligibility package submitted to OCTA in June 2026. This application will secure approximately $1,168,171 in funding for City transportation related projects.

Attachments
Attachment 1 - Bucknam Infrastructure Group - Amend. No. 3 (2026 PMP).pdf 156

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Agenda Item No: 1.h

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Jeannette Ortega
From: Administrative Services
Subject:

Amendment No. 1 to Put Option Agreement for Private Property at 325 Baker Street (APN 339-382-20) for Future Affordable Housing Development
Financial Impact:

Fiscal Impact:
$760,011 Potential Purchase in 2028 (Affordable Housing Development Impact Fee Fund Acct. No. 682534-6099). No fiscal impact in FY 2025-26.

Summary:

O n February 6, 2023, the City issued a Request for Proposals (RFP) for a high-quality Affordable Housing Development on Baker Street. The specific City-owned properties include 323, 307, 312, and 314 Baker Street (Baker Street) as well as options for the potential acquisition of additional private properties, including 325 Baker Street (APN 339-382-20). The RFP solicited interest from four (4) different firms. On April 3, 2023, the Evaluation Committee consisting of consulting staff from Keyser Marston, Director of Development Services and the Deputy Director of Administrative Services (the “Evaluation Committee”) reviewed and scored the four proposals received. The Evaluation Committee agreed that Mercy Housing California (Mercy Housing) would be the best qualified developer to construct and operate a high-quality affordable housing development along Baker Street.

On June 6, 2023, the City Council agreed to authorize the City Administrator to enter into a Land Purchase Option Agreement with Mercy Housing for development and operation of a high-density affordable housing development on Baker Street.

On January 23, 2024, the City Council approved a Put Option Agreement with California Land Acquisition Fund Holding IV LLC for the purchase of the private property located at 325 Baker Street to support parking needs for the proposed affordable housing development along Baker Street. On June 17, 2025, California Land Acquisition Fund Holding IV LLC closed escrow on the property at 325 Baker Street for a total purchase price of $595,000 and escrow and closing costs of $40,065. This action authorizes the City Administrator to execute Amendment No. 1 to the Put Option Agreement with California Land Acquisition Fund Holding IV LLC for the purchase of the property at 325 Baker Street.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:
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1. Approve Amendment No. 1 to the Put Option Agreement with California Land Acquisition Fund Holding LV LLC for the purchase of 325 Baker Street for a future Affordable Housing Development along Baker Street; and

2. Authorize the City Administrator and/or her designee to execute all the necessary documents in a form approved by the City Attorney.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to Promote Community and Economic Development under Objective #3.9, which is to facilitate Affordable Housing along Baker Street.

Discussion:

On July 18, 2017, the City Council adopted the Old Town Revitalization Plan (Plan) and related Zone Change and General Plan Amendment. Adoption of the Plan and associated documents will improve and position the City's historic center to better connect with other areas of the City, while improving the Old Town itself. Old Town Placentia is an asset to the City and is poised to be one of the City's key destinations. The Plan will enhance the historic and economic importance of the area by creating a cohesive walkable historic village with retail, restaurants, offices, and residential development. The Baker Street properties described within the RFP are located in the Plan area and are designated for high-density residential development at a maximum density of 65 dwelling units per acre. This area is zoned for a maximum building height of four stories (55 feet) located along Baker Street, located just north of the BNSF railroad tracks, west of Melrose Street and east of Walnut Avenue.

The Request for Proposals (RFP) was released on February 6, 2023 with a submission deadline of March 20, 2023. A total of four (4) firms met the deadline. The RFP included the City’s desire to develop a high-quality, 100% affordable rental housing development that achieves various objectives including adding additional phases as adjacent parcels become available.

On April 3, 2023, the Evaluation Committee consisting of the Keyser Marston Staff, Director of Development Services and the Deputy Director of Administrative Services reviewed and scored the four proposals received. The Evaluation Committee agreed that Mercy Housing would be the best qualified developer to construct and operate a high-quality affordable housing development along Baker Street. On April 19, 2023, the Housing, Community and Economic Development Ad-Hoc Committee reviewed the proposals and the recommendation of the Evaluation Committee. The Ad-Hoc Committee also agreed to recommend Mercy Housing as the top selected proposal to the City Council. On May 16, 2023, the City Council convened in Closed Session to review the recommendations and directed Staff and the City Attorney’s Office to begin negotiations with Mercy Housing on the financing and development of the site.

Subsequently on June 6, 2023, the City Council agreed to authorize the City Administrator to enter into a Land Purchase Option Agreement with Mercy Housing for development and operation of a high-density affordable housing development on Baker Street.

On January 23, 2024, the City Council approved a Put Option Agreement with California Land Acquisition Fund Holding IV LLC for the purchase of the private property located at 325 Baker Street to support parking needs for the proposed affordable housing development along Baker Street. On June 17, 2025, California Land Acquisition Fund Holding IV LLC closed escrow on 181

the property at 325 Baker Street for a total purchase price of $595,000 and escrow and closing costs of $40,065. This action authorizes the City Administrator to execute Amendment No. 1 to the Put Option Agreement with California Land Acquisition Fund Holding IV LLC for the 325 Baker Street property.

The Put Option Agreement stipulates that if Mercy Housing determines it is not feasible to construct and expand the Affordable Development at 325 Baker Street after four (4) years, Mercy Housing shall have the option to require the City to purchase the Property, subject to the terms set forth in this Agreement. This includes the purchase price for the Property (the “Purchase Price”) shall be equal to (i) $595,000 (the purchase price paid by Mercy Housing to acquire the Property), plus (ii) $40,065 in owner acquisition costs, plus (iii) one-half (1/2) of all insurance costs, real property taxes, maintenance costs, interest payments under the Mercy Housing Loan and other reasonable out-of-pocket costs and expenses incurred by Mercy Housing in connection with its ownership of the Property prior to the Closing. The final Purchase Price required by the City will be based on actual costs realized during the duration of the Option Term. A subsequent amendment to this Agreement will be prepared to establish a final Purchase Price based on actual costs incurred by Mercy Housing. In no event, shall the Purchase Price exceed $760,011.

Fiscal Impact Summary:

The City's financial commitment is subject to the development feasibility of the affordable housing development at Baker Street. If after January 2028, it is determined that this is not feasible to construct and expand the affordable housing development at 325 Baker Street, Mercy Housing shall have the option to require the City to purchase the Property. This includes the purchase price for the Property (the “Purchase Price”) shall be $595,000, plus $40,065 in owner acquisition costs, and one-half (1/2) of all insurance costs, real property taxes, maintenance costs, interest payments under the Mercy Housing’s Loan with California Land Acquisition Fund Holding IV LLC. In no event, shall the Purchase Price exceed $760,011.

Attachments
Amendment_No._1_to_Put_Option_Agreement_with_ California Land Acquisition Fund Holding LV LLC.docx
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AMENDMENT NO. 1 TO THE CITY OF PLACENTIA

PUT OPTION AGREEMENT

WITH CALIFORNIA LAND ACQUISITION FUND HOLDING IV LLC

This Amendment No. 1 to the Put Option Agreement is made and entered on the 2nd day of September 2025, by and between the CITY OF PLACENTIA, a Charter City and municipal corporation (“City”), and CALIFORNIA LAND ACQUISITION FUND HOLDING IV, LLC, a California Limited Liability Company (“OWNER”). City and Owner are sometimes hereinafter individually referred to as “Party” and or collectively referred to as the “Parties.”

R E C I T A L S

(i) The City and Owner entered into a Put Option Agreement (“Agreement”) effective January 23, 2024 to describe the Owner’s desire to acquire fee title to that certain real property commonly known as and located at 325 Baker Street, as more fully explained in the Agreement.

(ii) The Parties desire to amend the Agreement to provide for changes in the term of the Agreement.

(iii) All legal prerequisites to the making of this Amendment No. 1 have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

1. Section 3.b. of the Agreement states the following:

3.b. Purchase Price: Post-Closing Payment. The purchase price for the Property (the “Purchase Price”) shall be equal to (i) $595,000.00 (the purchase price paid by Owner to acquire the Property), plus (ii) all reasonable out-of-pocket costs and expenses incurred by Owner in connection with its acquisition of the Property (the “Owner Acquisition Costs”), plus (iii) one-half (1/2) of all insurance costs, real property taxes, maintenance costs, interest payments under the Owner Loan and other reasonable out-of-pocket costs and expenses incurred by Owner in connection with its ownership of the Property prior to the Closing (the “Owner Carrying Costs”).

The City shall deposit the Purchase Price into escrow prior to the Closing Date. In no case shall the City payment obligation for the Purchase Price exceed $761,587. The Parties agree that upon close of escrow for the original purchase and establishment of the final original purchase interest rate, an amendment to this Agreement will be prepared to establish a revised not to exceed Purchase Price based on that final interest rate, provided such revised Purchase Price does not exceed $761,587.

2. Pursuant to the last sentence of Section 3.b. of the Agreement, Section 3.b. of the Agreement is hereby amended to add the following paragraph:

On June 17, 2025, Mercy Housing closed escrow on the Property with a purchase price of $595,000 and $40,065 in escrow fees and environmental costs, for a total revised purchase price of $635,065. Shall the Owner determine it is not feasible to construct the Development at the end of the Option Term, Owner shall have the option to require the City to purchase the Property in 183

the amount not to exceed $635,065 plus one-half of Owner’s Carrying Cost. The final Purchase Price required by the City will be based on actual costs realized during the duration of the Option Term. An amendment to this Agreement will be prepared to establish a final Purchase Price based on actual costs incurred by Owner. In no event, shall the Purchase Price exceed $760,011. (iv) The Agreement, all amendments together with this Amendment No. 1 and all Exhibits attached thereto, if any, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

(v) Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 1 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Professional Services Agreement to be executed as of the day and year first above written.

CALIFORNIA LAND ACQUISITION FUND

HOLDING IV LLC

By: _________________________________

Date: _______________________________

CITY OF PLACENTIA

By: _________________________________ Date:_______________________________ Jennifer Lampman,
City Administrator

ATTEST:

By: _________________________________ Date:______________________________ Robert S. McKinnell,
City Clerk

APPROVED AS TO FORM:

By: __________________________________ Date:______________________________ Christian L. Bettenhausen,
City Attorney
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Agenda Item No: 1.i

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Joe Lambert
From: Development Services
Subject:

Consideration of a Resolution limiting the use of the City's power of eminent domain Financial Impact:

Fiscal Impact:

No Impact
Summary:

Under the California Constitution and State law, the City is authorized to acquire property by eminent domain. One of the prerequisites to acquiring property through the use of eminent domain is that the property must be taken for a public use. Prior to moving forward with an eminent domain action, the City Council is required to adopt a Resolution which sets forth the public use and the necessity for eminent domain. Adoption of Resolution R-2025-44 would limit the use of the City's power of eminent domain.

Recommendation:

Recommended Action: It is recommended that the City Council take the following action:

1. Consider adoption of Resolution R-2025-44, a Resolution of the City Council of the City of Placentia, California, setting forth its position limiting the City's Use of Eminent Domain Power.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goal to:

Increase Community Engagement (Goal 4), as this item is brought forward to City Council based on input received by residents who are concerned about the future use of eminent domain.

Discussion:

Under the California Constitution and State law, the City is authorized to acquire property by eminent domain. One of the prerequisites to acquiring property through the use of eminent domain is that the property must be taken for a public use. Prior to moving forward with an eminent domain action, the City Council is required to adopt a Resolution which sets forth the public use and the necessity for eminent domain.

In 2005, in the Kelo v. City of New London case, the United States Supreme Court upheld a 185

Connecticut State law that authorized the taking of private property for the sole benefit of another private person as a public use within the meaning of the Takings Clause of the Fifth Amendment. In response to that decision, in 2008, the voters of California passed Proposition 99 which added language to the California Constitution prohibiting the government from taking a single-family home for the purpose of conveying it to another private party.

If adopted, this Resolution would reaffirm the requirements of the California Constitution and further limit the City's ability to acquire property by eminent on property regardless of its current use, for the sole purpose of private economic development without the property owner’s consent.

Fiscal Impact Summary:

Fiscal Impact:

No Impact
Attachments
Resolution No. R-2025-44.docx
186

Resolution R-2025-44 Page 1 of 2

RESOLUTION NO. R-2025-44

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, SETTING FORTH ITS POSITION
LIMITING THE CITY’S USE OF EMINENT DOMAIN POWER

A. Recitals.

WHEREAS, in 2025 in the Kelo v. City of New London case, the United States Supreme Court upheld a Connecticut State law that authorized the taking of private property for the sole benefit of another private person as a public use within the meaning of the Takings Clause of the Fifth Amendment; and

WHEREAS, in response to the Kelo case, in 2008, the voters in the State of California passed Proposition 99 which added language to the California Constitution prohibiting the government from taking a single-family home for the purpose of conveying it to another private party; and

WHEREAS, the City Council desires to confirm that limitation and reiterate its position that the City will not exercise its power of eminent domain for the sole purpose of private economic development without the property owner’s consent; and

WHEREAS, all legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Placentia as follows:

SECTION NO. 1: The City Council hereby specifically finds that all the facts as set forth in the Recitals, Part A, of this Resolution are true and correct.

SECTION NO. 2: The City Council does hereby declare that the City will follow the provisions of the California Constitution in connection with its use of the power of eminent domain. Further, the City will not exercise its power of eminent domain on property regardless of its current use, for the sole purpose of private economic development without the property owner’s consent.

ADOPTED AND APPROVED this 2nd day of September 2025.

__________________________
Kevin Kirwin, Mayor

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Resolution R-2025-44 Page 2 of 2

ATTEST:

_________________________________
Robert S. McKinnell, City Clerk

I, Robert S. McKinnell, City Clerk of the City of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 2nd day of September 2025 by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

ABSTAIN: Councilmembers:

_____________________________
Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

___________________________________
Christian L. Bettenhausen, City Attorney
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Agenda Item No: 1.j

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Andrew Gonzales
From: Development Services
Subject:

Acceptance of Historical Committee Member Resignation
Financial Impact:

Fiscal Impact:

None
Summary:

The City has received a letter of resignation from Historical Committee Member Natalie Ter- Nedden. This action accepts the above indicated resignation and extends the City’s sincere appreciation for her service to the community.

Recommendation:

Recommended Action: It is recommended that the City Council take the following actions:

1. Accept the resignation of Natalie Ter-Nedden from the Historical Committee effective September 3, 2025; and

2. Update the City’s master Commission/Committee vacancy list to include the vacancy on the Historical Committee.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-Year Strategic Goals to:

Increase Community Engagement (Goal 4), as this action will accept the resignation of a Historical Committee member, resulting in an additional opportunity for a community member to serve on the Historical Committee and become engaged with the community. This item also furthers Goal 8 to Improve City Governance as the nine-member Historical Committee requires full membership to operate optimally, and this action accepts the resignation of a member and recommends the future appointment of one Historical Committee member, resulting in a full nine-member Committee established by City Council Resolution No. R-2014-

29. Discussion:

Natalie Ter-Nedden has served on the Historical Committee since 2023. During her tenure, she contributed meaningfully by participating in and completing numerous Committee tasks, assisting with the preparation of meeting minutes, and providing valuable input during agenda item discussions. Natalie has submitted her resignation from the Committee, as indicated in 189

correspondence dated July 24, 2025. Her resignation is due to her pursuit of higher education following her acceptance into the University of California, Berkeley.

Appointment to this and other vacancies are anticipated to be made as part of the City's Commission/Committee application/recruitment process.

Fiscal Impact Summary:

There is no fiscal impact.

Attachments
Natalie Ter-Nedden - Resignation Letter 7-24-25.pdf
190

From:Natalie Ter-Nedden
To:Andrew Gonzales
Subject:Official resignation
Date:Thursday, July 24, 2025 7:51:54 AM

EMAIL FROM EXTERNAL SOURCE
Don't reply, click on a link or open an attachment unless you recognize the sender and know the content to be safe.

If you believe this email to be unsafe, please use the Report Phish button in Outlook and notify the IT department.

Hi Andrew!
This is my official email of resignation from the Placentia Historical Committee.

I’ve had a wonderful time and learned so much from this amazing experience and opportunity, thank you for all of your support!
Have a wonderful rest of your summer and good luck with the rest of your education! Natalie Ter-Nedden
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Agenda Item No: 1.k

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:

Award of Contract to CO Brothers, LLC, for the Old Town Facade Improvement Project at 330 West Santa Fe Avenue
Financial Impact:

Fiscal Impact:

Expense: $226,099.20 Total Contract Amount
$196,608.00 Construction Amount
$ 29,491.20 Construction Contingency
Budgeted: $229,179.00 FY 2024-25 CDBG Budget (204-40000-6315) Summary:

T h e Fiscal Year (FY) 2024-25 Operating Budget includes Community Development Block Grant (CDBG) funds for a façade improvement project. The project includes improvements such as new signage, awnings, exterior lighting, windows, façade treatments and masonry repairs. The project was publicly solicited, and four responsive bids were received on July 17, 2025. Staff recommends that the City Council award a contract to CO Brothers, LLC, in the amount of $196,608. In addition to the construction cost, there is a 15% construction contingency amount of $29,491.20 included to cover unforeseen conditions and to address possible asbestos remediation within the existing project budget. The total construction contract cost including the contingency amount is $226,099.20.

Recommendation:

Recommended Action: It is recommended that the City Councill take the following actions:

1. Award a Public Works Agreement to CO Brothers, LLC, for the Old Town Facade Improvement Project located at 330 West Santa Fe Avenue, Mi Casita Restaurant, in the amount of $196,608; and

2. Reject all other bids received and authorize the return of the bid bonds; and

3. Authorize the City Administrator to approve contract change orders up to 15% or $29,491.20 for a total construction contract not-to-exceed amount of $226,099.20; and

4. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

This item is consistent with the City Council approved Five-Year Strategic Goal 6 to Improve City Beautification under Object 6.3, which is to allocate more funding for façade improvement 192

projects within eligible census tracts.

Discussion:

On December 5, 2017, the City Council formally approved the Old Town Placentia Façade Improvement Program (Program). The Program provides financial assistance in the form of a grant to commercial properties and/or business owners to make façade improvements to the exterior of commercial buildings located within the Old Town Placentia District (Old Town). To date, the Program has funded a total of five façade improvements, three of which included new murals on buildings that serve as bookends to the core historic portion of Old Town. The overall goal of the Program is to promote Old Town as a positive venue for quality business, incentivize property and business improvements, and enhance local economic growth.

The next proposed project under the Program will renovate the existing building façade of the commercial property located at 330 West Santa Fe Avenue, Mi Casita Restaurante. The proposed improvements include replacement of existing storefront windows, frames and hardware; replacement of existing lighting with new LED light fixtures at the exterior; new architectural and decorative foam and cast concrete; and new painting of exterior walls and decorative façade elements.

Bids for the project were publicly solicited and on July 17, 2025, the City received eight responsive bids. The results are displayed in the table below.

Contractor Bid Amount
CO Brothers LLC $196,608.00
YMC $204,590.00
Aza Construction $204,623.31
Union Construction Company $230,349.67
Premo Constuction Inc $242,560.74
Harbor Coating and Restoration $263,489.00
US Builders and Consultants Inc $419,200.00

A total of nine bids were received, however, after review, one bid was deemed nonresponsive.

Based on a review, it was determined that CO Brothers, LLC, submitted the lowest responsive and responsible bid. Staff recommends that City Council award a construction contract to CO Brothers, LLC, for the Old Town Facade Improvement Project.

Fiscal Impact Summary:

The total construction for this project amounts to $226,099.20. The cost includes the $196,608 bid amount as well as the construction contingency in the amount of $29,491.20. A total of $229,179 was budgeted in the FY 2024-25 CDBG grant funds for this project. As such, sufficient funds exist for the recommended actions.

Attachments
Public Works Agreement with CO Brothers USA
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Agenda Item No: 1.l

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Aileen Munoz
From: Community Services
Subject:

Resolution Authorizing Application for Land and Water Conservation Fund Grant for McFadden Park Improvements
Financial Impact:

Fiscal Impact:

Expense: $900,000 (Park Impact Fees & Quimby Fees)
$900,000 (State Grant - Land Water Conservation Fund)
Total: $1,800,000
Revenue: $900,000 (Reimbursed by Land Water Conservation Fund) Summary:

In August 2025, the California State Parks, Office of Grants and Local Services (OGALS) announced the availability of the Land and Water Conservation Fund (LWCF) grant program.

The City of Placentia is applying for $900,000 in LWCF funds to complete renovations at McFadden Park.

In order to complete the LWCF grant application process, the City Council must adopt a resolution approving the project and certifying compliance with all program requirements.

Recommendation:

Recommended Action: It is recommended that the City Councill take the following actions:

1. Adopt Resolution No. R-2025-45, Resolution of the City Council of the City of Placentia, California Authorizing Application for Land and Water Conservation Fund Grant for McFadden Park Improvements; and

2. Authorize the City Administrator and/or her designee, to execute the necessary documents, in a form approved by the City Attorney.

Strategic Plan Statement:

This item is consistent with the City Council approved 5-year Strategic Goal. The McFadden Park renovation project supports Goal #5 by enhancing public infrastructure such as sports fields, walking paths, and recreational amenities that meet the community's needs for safe, inclusive, and active spaces. It also advances Goal #6 by incorporating drought-tolerant landscaping, renovated picnic areas, and a public art mural that enhances the park's 226

appearance and overall city beautification.

Discussion:

The Land and Water Conservation Fund (LWCF) is a competitive grant program administered by the California State Parks, Office of Grants and Local Services (OGALS). The program provides funding for the acquisition and development of outdoor recreation areas and facilities to ensure public access to quality recreational resources. Projects funded through LWCF must be consistent with the Statewide Comprehensive Outdoor Recreation Plan (SCORP) and demonstrate long-term benefits to the community.

OGALS recommended that all agencies that previously submitted applications for the prior grant program, for which funding is no longer available, also submit applications for the LWCF program to maximize opportunities for funding. In response, City Staff submitted an application for improvements at McFadden Park. The proposed project consists of constructing a full-size soccer field, installing no-climb fencing along the wash, renovating the picnic area, adding a bocce ball court, creating a walking path with fitness QR codes, incorporating drought-tolerant landscaping, and completing a mural along the back side of the park. These improvements will enhance the recreational experience and increase accessibility for all users.

In order to move forward, the City Council must adopt a resolution authorizing the LWCF grant application and certifying compliance with program requirements. If awarded, the grant will provide significant cost savings to the City while delivering meaningful upgrades to the community’s park system.

If awarded the grant, the City would initially cover the cost of the total project and be reimbursed 50% totaling $900,000
Fiscal Impact Summary:

The total cost of the proposed project is $1,800,000. There will be no fiscal impact to the Fiscal Year 25-26/26-27 General Fund budget as there are enough Park Impact funds to cover the total cost of the project. Should the City be awarded the grant, Staff will set up a project number and appropriate revenue and expenditures equal to the grant award.

Attachments
McFadden LWCF Grant Application.pdf
RESOLUTION NO. R-2025-45.docx
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California Department of Parks and Recreation Powered by Submittable Title Ci ty of Pl acenti a - McFadden
Park
by Madelinne Villapando in 2025 Land and W ater
Conserv ation Fund (LW CF) - Local Agency
Application
401 E. Chapman Ave.

Placentia, Calif ornia
92870
United States
7149938233
[email protected]
08/05/2025
id. 51292382
Original Submission 08/05/2025
Please provide your
Agency Name -
Project Name
City of Placentia - McFadden Park
Requested Grant
Amount - Maximum
$900,000
Requested Grant
Amount - Minimum
$900,000
Match Amount $900,000
Total Project Cost $1,800,000
Project Site Name
(Name of the Current
or Proposed Park)
McFadden Park
Type of Project Development
How many acres will
be placed in LW CF
protection?

3.9 Acres
Does your project
site have a physical
street address?
Yes
Project Site Street
Address
900 S. Melrose St.

Project Site City Placentia
Project Site Zip Code 92870
228

Project Site Nearest
Cross Streets
Orangethorpe Ave and La Jolla Street
Project Site County Orange
Authorized
Representative
Lydie
Gutfeld
Authorized
Representative
Position/Title
Director of Community Services
Authorized
Representative Email
Address
[email protected]
Authorized
Representative
Phone Number
+17147474770
Application Contact Aileen
Munoz
Application Contact
Email Address
[email protected]
Application Contact
Phone Number
+17149938203
Application Checklist Items The following sections are organized to follow the Application Checklist on page 17 of the Application Guide. For Checklist Items that require a form be uploaded, forms are available on the LW CF Program Application Process webpage.

Checklist Item #1 - LW CF Application Form
LW CF_Application_Form.pdf
Checklist Item #2 - Authorizing Resolution
Letter_of_Support-_LW CF.pdf
Checklist Item #3 -
State Agency
Certification Letter
This Checklist Item is not applicable to this Local Agency Competitive Cycle application.

Checklist Item #4 -
Project Summary
Note: This Checklist Item is not scored. Provide a brief summary of the proposed project scope. List the recreation features and major support amenities that are proposed for the LW CF grant plus match. Then identify the Statewide Comprehensive Outdoor Recreation Plan (SCORP) Priority or Priorities that will be met through the project. Directions may be referenced on page 24 of the Application Guide.
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1. Project Scope
Summary
McFadden Park is a cornerstone of the community, providing essential programs and services that support an intergenerational and underserved population. However, the park's aging infrastructure and lack of modern amenities limit its ability to fully meet the needs of residents. To enhance accessibility, safety, and recreational opportunities, the proposed grant- funded improvements will bring significant upgrades to McFadden Park and its surrounding features.

The project will introduce a variety of new amenities aimed at promoting active lifestyles and community engagement. Develop and construct a full- size soccer field. Install infrastructure for future sports field lighting by trenching the perimeter and key locations of the soccer field. Trenches will accommodate electrical conduit and junction boxes necessary to support future light pole installations, ensuring minimal disruption to the field surface once lighting is added. This soccer field will be constructed to provide dedicated space for youth and adult leagues, practices, and informal play, addressing the growing demand for accessible recreational sports facilities in the area.

In addition, a decomposed granite walking track will wind through the park, lined with drought-tolerant trees and healing plants such as jasmine and rosemary. Along the walking path, fitness stations equipped with QR codes will provide access to instructional videos, encouraging residents of all ages to incorporate physical activity into their daily routines.

Other enhancements include the addition of a bocce ball court, offering an accessible, low-impact activity that encourages intergenerational participation. A picnic shelter will also be constructed, creating a shaded, welcoming space for families and community members to gather, socialize, and enjoy outdoor meals and celebrations. To ensure a safe and welcoming environment, the project will include the installation of a no-climb fence along the wash adjacent to the park, helping to reduce potential hazards. Decorative solar lighting will also be added along the walking path, increasing visibility and improving safety during evening hours.

These upgrades will transform McFadden Park into a more inclusive, functional, and vibrant public space—one that fosters wellness, connection, and community pride.
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2. SCORP Priorities The 2021-2025 SCORP should be used when aligning projects with California's LW CF priorities. These priorities can be found under the heading "2021–2025 SCORP Action Plan From Focus Group Findings," and are also included below. LW CF projects will address at least one of the following priorities: 1. New Park Access Create or expand parks in communities that lack sufficient park space. Create new parks within a half mile of underserved communities, or expand existing parks to increase the ratio of park acreage per resident in underserved areas. This may include innovative solutions such as acquiring private land from willing sellers such as vacant lots and blighted buildings, converting streets to create or expand parks, or converting closed schools. Acquire private land from willing sellers in natural areas to expand regional parks, or create new open space areas for outdoor recreation while preserving nature. 2. Multi-Use Parks Designed for All Age Groups in New or Existing Parks Construct recreation features designed to bring families together by supporting art and music, sports, and multi-generational activities. Construct recreation features for all age groups to support different active and passive recreation interests of all ages. Incorporate project design ideas from all age groups. 3. Health Design Goals for New or Existing Parks Include recreation features resulting from asking community members for their park design ideas for public health. 4. Safety and Beautification for New or Existing Parks Construct lighting for night-time use, or restrooms, landscaping, signs, or other enhancements to make the park appear welcoming and support longer hours of use. 5. Preservation Through the LW CF, place outdoor open space land under new LW CF protection (formerly called 6(f)(3) protection) for public recreation.

Select the SCORP
Priority or Priorities
that will be met by
this project
Health Design Goals for New or Existing Parks
Safety and Beautification for New or Existing Parks
Multi-Use Parks Designed for All Age Groups in New or Existing Parks How will this project
meet the priority of
Multi-Use Parks
Designed for All Age
Groups in New or
Existing Parks?
The McFadden Park renovation is designed to serve people of all ages and abilities through a variety of inclusive, multi-use recreational features. A new full-size soccer field will provide much-needed space for organized youth and adult sports, practices, and casual play, supporting healthy lifestyles and community connection.

For older adults, the park will feature a shaded picnic area to encourage social interaction and relaxation, along with a decomposed granite walking loop for safe, low-impact exercise. Intergenerational activities are encouraged through amenities like bocce ball courts and QR-coded fitness stations placed along the walking path, promoting physical activity and engagement for all age groups.

By addressing the needs of youth in an underserved area, creating accessible environments for individuals with disabilities, and enhancing recreational opportunities for seniors, the McFadden Park renovation exemplifies a truly multi-use space that supports health, inclusion, and connection throughout the community.
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How will this project
meet the priority of
Health Design Goals
for New or Existing
Parks?
The McFadden Park renovation directly supports Health Design Goals by addressing key community-identified public health needs through thoughtful and inclusive park design.

Promoting Physical Activity: The renovation provides safe, accessible spaces for exercise, particularly benefiting youth, seniors, and individuals with disabilities. Key features include a full-size soccer field to support youth and adult leagues, community play, and active recreation. A decomposed granite walking loop with lighted bollards will promote walking, mobility, and low-impact exercise, bocce ball play, for users of all ages and abilities.

Supporting Mental Health and Stress Reduction: To address high levels of stress and the need for calming green spaces, the project includes a healing garden planted with soothing species such as jasmine and rosemary, along with a shaded picnic area that fosters relaxation, social connection, and mental well-being.

Enhancing Park Safety: Safety-focused design elements such as solar lighted pillars along the walking loop and no-climb fencing along the adjacent wash will increase visibility, reduce potential hazards, and foster a secure environment for all park users, encouraging regular use and peace of mind.

Improving Environmental Health: The project will help combat urban heat and air quality issues by planting drought-tolerant shade trees such as California Sycamore and Coast Live Oak. These trees provide natural cooling, improve air quality, and contribute to a healthier outdoor setting.

By integrating these features, the McFadden Park renovation advances public health through increased opportunities for physical activity, stress reduction, environmental sustainability, and community safety—essential elements of health-centered park design.
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How will this project
meet the priority of
Safety and
Beautification for
New or Existing
Parks?
The McFadden Park renovation directly advances the priority of Safety and Beautification by creating a secure, attractive, and welcoming environment for all users.

Improved Lighting for Safety: Solar-powered lighted pillars will be installed along the walking loop to increase visibility during evening hours, helping deter negative activities and extend the safe use of the park into the night.

This enhancement encourages greater community presence and supports evening recreation for families, seniors, and individuals of all ages.

Landscaping and Visual Appeal: The park will be enhanced with drought- tolerant tree plantings and healing plants such as rosemary and jasmine, providing both shade and sensory benefits. These green elements not only contribute to environmental health but also create a calming, visually appealing setting. Additionally, a large cultural mural celebrating the community's heritage adds artistic value and fosters a strong sense of place and pride.

Safety Infrastructure: A no-climb fence along the adjacent wash improves safety without compromising the park’s open feel. The design carefully balances visibility and security to protect children and families while maintaining a welcoming atmosphere.

Together, these upgrades transform McFadden Park into a safer, more beautiful, and culturally meaningful public space. The renovation enhances both the physical safety and aesthetic quality of the park, supporting longer and more enjoyable visits, and ensuring the space remains accessible, engaging, and secure for the entire community.

Checklist Item #5 -
Project Selection
Criteria
This section starts on page 25 of the Application Guide, and covers Project Selection Criteria 1 - 8. Responses to this section will be scored using the rubrics in the guide, and must be complete before 5:00 p.m. on August 5, 2025.

Project Selection Criteria #1 - Unmet Need Describe the need for the development by answering C and D below. A high priority project will address more than one of the SCORP Priorities identified above and will address an urgent unmet need compared to other statewide applications.

Additional directions, including the scoring rubric, can be found on pages 26 - 27 of the Application Guide.
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1.C. W hy is this
development a high
priority project to
serve the region,
city-wide public, or
neighborhood
residents (based on
the type of park and
the SCORP/LW CF
priorities described in
the Project
Summary)?
This project is a high priority because it directly responds to the SCORP and LW CF priorities by addressing critical needs for safety, inclusivity, cultural expression, and environmental sustainability in an underserved neighborhood. The City of Placentia has invested over $600,000 to renovate the playground and park restrooms for the community to enjoy, making this renovation crucial to providing recreational opportunities, programs and services, that will serve the region and neighborhood residents. The McFadden Park renovation prioritizes community input and aims to restore and enhance a vital public space that serves as a central gathering point for residents. By adding solar-powered lighting, strategic fencing, and shaded areas, the project promotes year-round safety and comfort especially important for vulnerable populations like children and the elderly.

Additionally, the park's design intentionally reflects the cultural, historical, and ecological identity of the surrounding community, strengthening neighborhood pride and fostering a sense of place. Features such as a community-developed mural, fitness stations, and native landscaping not only beautify the space but also promote physical and mental well-being, in line with SCORP goals for equitable access and healthy lifestyles.

In short, this renovation transforms McFadden Park into a safer, more inclusive, and environmentally conscious space that meets both city-wide public needs and the neighborhood’s unique priorities—making it an essential investment in long-term regional equity and resilience. 234

1.D. If this proposed
development is not
completed in the next
five years, what
effect will the
continued lack of this
proposed
recreational
opportunity(s) have
on the region, city-
wide public, or
neighborhood
residents?
If the McFadden Park renovation is not completed within the next five years, the community will continue to experience significant disparities in access to safe, culturally relevant, and environmentally resilient public space. W ithout the proposed safety improvements such as solar-powered lighting and secure fencing residents may feel unsafe using the park, particularly during evening hours, reducing overall use and reinforcing feelings of neglect in an already underserved area.

The absence of shaded gathering spaces, fitness amenities, a full-size soccer field, and sustainable landscaping will also limit opportunities for physical activity, social interaction, and relief from extreme heat issues that are only expected to intensify due to climate change. The lack of a dedicated soccer field, in particular, will continue to restrict access to high- demand recreational space for youth and adults, depriving the neighborhood of vital health and community-building benefits.

Moreover, delaying the integration of community-driven cultural features— such as the mural and heritage-focused design—will further disconnect residents from a space that should reflect and celebrate their identity.

These missed opportunities to foster local pride and inclusion can lead to long-term disengagement with public spaces.

This delay would not only hinder progress toward SCORP and LW CF priorities—such as promoting equity, safety, and community wellness—but also risk deepening the social, environmental, and health gaps experienced by the neighborhood. The opportunity to transform McFadden Park into a source of pride, unity, and resilience may be lost, further marginalizing a community in critical need of investment.

Project Selection Criteria #2 - Type of Project Identify the type of project by checking the appropriate type below based on what will be accomplished with the grant plus matching funds. Brief additional directions and the scoring rubric can be found on page 27 of the Application Guide.

Identify the type of
project
Development to improve an existing park
Project Selection Criteria #3 - New Acreage Placed Under LW CF Protection Provide information about the park acreage to be placed under LW CF protection that is not currently under LW CF protection, if the grant is awarded. For an acquisition that will expand an existing park, the applicant can include the park acreage of the existing park, in addition to the proposed acquisition of that parcel(s), only if the existing park is not already under LW CF protection (formerly called 6(f)(3) protection). PARK acreage already under federal LW CF protection will not be considered as new acreage. Do not report or count the number of acres already under LW CF protection as part of the response. Please note, park acreage to be placed under federal LW CF protection should be consistent throughout the application. Additional directions and the scoring rubric can be found on page 28 of the Application Guide.
235

Number of acres to
be placed under new
LW CF protection:

3.9 Acres
Project Selection Criteria #4 - Park Deficient or Economically Disadvantaged Area Please note, the Park Access Tool and Community Fact Finder report must be ran after February 1, 2025. Project sites that serve park deficient and/or economically disadvantaged areas are prioritized as part of California’s Open Project Selection Process (OPSP).

Applicants will use a Park Access Tool Report and a Community FactFinder Report to show how the project site meets one or more of the priorities below. The scoring rubric is found on page 29 of the Application Guide and additional technical assistance on getting the two reports can be found on page 42. Even if a project does not meet any of the priorities below, applicants will still upload the Park Access Tool Report and Community FactFinder Report used to determine the priority information below under Checklist Item #11.

Identify the Areas of
Need

2.b. Project is in a City or County with a higher percentage than the state average of 61% of its residents living in areas with a ratio of less than three acres of parkland per 1,000 people (Park Access Tool).

Park Access Tool -
Percentage of
residents that live in
areas with less than
3 acres of park
space/open space
per 1000 residents
81%
Project Selection Criteria #5 - Population Served Explain how the project will benefit the health and wellness of older adults, at risk youth, and/or persons with disabilities. The response does not need to include demographic data. Rather, the response must describe how the project design specifically includes the recreational needs of older adults, at risk youth, and/or persons with disabilities. If the project is an acquisition, and the specific facility development plans are pending, explain how members of the underserved population will be involved in the development plans.

Additional directions and the scoring rubric can be found on page 30 of the Application Guide.
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How will this project
serve older adults?
List the specific
recreation elements
designed to serve
this group.

The McFadden Park renovation is designed to support the health, mobility, and social well-being of older adults through several senior-friendly recreational elements. The Bocce Ball court and walking path will provide low impact recreational opportunities for the active aging population. The full size soccer field, when not in use by adult and youth groups, will provide walking-based fitness programs along its perimeter, and multigenerational events that foster inclusion and engagement across age groups.

To encourage relaxation and social connection, a shaded picnic area will provide a comfortable and accessible gathering space, offering protection from sun exposure and a setting for informal social interaction. A decomposed granite walking loop will offer a safe, level, and accessible path that supports daily low-impact exercise, helping improve mobility and cardiovascular health.

Additionally, the park will feature outdoor fitness stations with QR-coded instructions, allowing older adults to safely incorporate strength and flexibility exercises into their routine. Native and sensory-friendly landscaping—including healing plants like rosemary and jasmine—will contribute to a calming environment that supports both physical and mental wellness.

Together, these features create a welcoming and inclusive park setting that encourages physical activity, relaxation, and community connection for seniors and individuals of all ages.

How will this project
serve at risk youth?
List the specific
recreation elements
designed to serve
this group.

The McFadden Park renovation directly supports at-risk youth by creating safe, inclusive, and engaging recreational opportunities in an underserved neighborhood. A new full-size soccer field will provide a dedicated space for youth leagues, team practices, and casual play—offering structured, high-quality recreation that promotes physical activity, teamwork, and discipline.

The decomposed granite walking loop and bocce ball court encourage movement and can foster positive intergenerational interaction, providing safe spaces for youth to engage with peers, mentors, and older community members. The walking path with surrounding landscape also provides educational opportunities in regards to health and wellness for the younger generation. Fitness trails with integrated QR codes offer a modern, interactive way for youth to independently explore exercise routines and build lifelong healthy habits.

Additionally, the shaded picnic area will serve as a safe and comfortable social gathering space, supporting relationship-building and positive community engagement. These amenities collectively offer meaningful alternatives to risky behaviors, promoting the physical, emotional, and social development of at-risk youth while contributing to a stronger, more connected community.
237

How will this project
serve persons with
disabilities? List the
specific recreation
elements designed to
serve this group.

The McFadden Park renovation is designed to create an inclusive recreational environment that supports individuals with disabilities, by creating opportunities for social interaction and fostering a sense of community and belonging. A new full-size soccer field will offer accessible, open space for inclusive sports programming and community events, ensuring that individuals of all abilities can participate in and enjoy recreational activities. In addition the soccer field can support participation for individuals with disabilities through activities that build coordination, confidence, and team work.

Additionally, the decomposed granite walking loop will be constructed to accommodate mobility devices, offering a smooth, level, and safe path for walking, wheeling, and low-impact exercise. These designed pathways can ensure ease of movement, therefore promoting independence to this underserved group. Outdoor fitness stations along the path will include accessible features and QR-coded instructions to support independent use by people with varying physical abilities.

The project also includes shaded gathering areas and sensory-friendly landscaping with healing plants like rosemary and jasmine, creating a calming and welcoming environment for individuals with sensory sensitivities. By providing natural environments along the walking path this project offers diverse sensory experiences that can be therapeutic and stimulating.

These enhancements promote accessibility, inclusion, and physical activity for people of all abilities, ensuring that McFadden Park is a vibrant, welcoming space that truly serves the entire community.

Project Selection Criteria #6 - Public Input Describe the process that led to the development of this proposal and how the public was involved within 5 years of the application deadline (August 5, 2025). See page 30 of the Application Guide for the scoring rubric.
238

Describe the process
that led to the
development of this
proposal and how the
public was involved
within the last 5
years.

The development of the McFadden Park renovation proposal was driven by an inclusive, community-centered engagement process that prioritized input from a diverse cross-section of residents. Between February and March 2025, a series of in-person meetings and outreach events were held at accessible and familiar venues near McFadden Park to ensure participation and equitable representation of the community.

The process began with a Saturday community meeting on February 15, 2025, at Oberle Gym, located adjacent to McFadden Park. Scheduled during the Placentia Youth Basketball program, this session was designed to maximize attendance by accommodating working families, seniors, and youth. The gym’s central location, ADA compliance, and available parking made it an ideal venue for community dialogue.

On February 18, 2025, a drive-thru event at W hitten Community Center offered a creative solution to reach residents facing time constraints or food insecurity. Attendees received food supplies while completing visual surveys prioritizing park amenities, effectively lowering barriers to participation.

Targeted meetings followed to reach specific demographics. On February 26, a morning session was held at the Powell Building Senior Center to engage older adults in a comfortable and accessible setting. That evening, a second meeting at W hitten Community Center provided food and a family-friendly environment, encouraging input from working parents and multigenerational households.

On February 28, another meeting was held at W hitten Community Center during a morning Zumba class to engage active residents in a casual setting. Photo displays of park elements sparked discussion and allowed attendees to visually prioritize amenities.

Finally, on March 3, the city partnered with LOT 318, a community-based organization, to host an interactive workshop at their afterschool Homework Club. Children ages 6–12 were invited to draw their dream park and explore visuals of potential features, while parents shared ideas about improvements and their impacts on family life.

Throughout all events, accessibility, scheduling convenience, and culturally appropriate engagement strategies were emphasized. A frequently requested feature was the addition of a full-size soccer field, intended to support youth and adult recreational programs, promote health and teamwork, and create a safe space for structured play in a historically underserved neighborhood.

This inclusive process ensured that community voices—particularly those of underserved residents, youth, seniors, and individuals with disabilities— were central in shaping a proposal that reflects the community’s vision, values, and priorities for McFadden Park.
239

Project Selection Criteria #7 - Project Readiness Complete the following acquisition or development chart to identify project readiness based on the grant request. Additional directions and the scoring rubric can be found on page 31 of the Application Guide.

Development
Dev elopment Chart.xlsx
Project Selection Criteria #8 - Applicant's Eligibility Describe applicant eligibility based on the grant experience questions below. Previous experience includes grants through the 2000 Bond Act (Prop 12), 2002 Bond Act (Prop 40), 2006 Bond Act (Prop 84), 2018 Bond Act (Prop 68), Recreational Trails Program, Habitat Conservation Fund, and/or Land and W ater Conservation Fund programs. This criteria is not scored; however, if an applicant has any of the following ineligibility circumstances, the application will not be considered. An LW CF grant cannot be recommended to NPS under the following circumstances: Applicant is involved with an unresolved “conversion” as described in the LW CF park stewardship guide. Applicant has a recent track record of failing to complete or otherwise comply with grant and project operation/maintenance requirements of grant-funded sites administered by OGALS. Applicant has no track record of administering an OGALS grant, and, also has no track record of successfully administering an acquisition or development grant project with other funding sources. Additional directions can be found on page 32 of the Application Guide.

Has the
applicant/applying
agency administered
a competitive bond
act or federal grant
with OGALS since
2000?
No, we have never administered a grant with OGALS.
240

8.B .W hat are the
applicant's most
recent successes
from any funding
source? List recent
federal, state, and/or
local acquisition or
development grants
successfully
administered by the
applicant for
acquisition or
development.

Provide up to five
examples that include
the date of
completion, funding
amount, scope, and
funding source.

The City of Placentia has successfully administered several recent development projects with funding from state sources, specifically through Proposition 68 grants. Below are three notable examples:

La Placita Parkette Renovation:

Completion Date: 2025
Funding Amount: $650,000
Scope: Renovation of the playground area, installation of new landscaping, and upgraded park amenities including seating, shade, and signage.

Funding Source: California State Parks – Proposition 68 (Statewide Park Development and Community Revitalization Program)
Jaycee Parkette Renovation:

Completion Date: In Progress
Funding Amount: $
Scope: Replacement and improvement of the playground, new landscaping, updated electrical systems, and refurbished park amenities.

Funding Source: California State Parks – Proposition 68 Senior Center HVAC System Replacement:

Completion Date: In Progress
Funding Amount: $157,397
Scope: Complete replacement of the HVAC system at the Placentia Senior Center to improve energy efficiency, air quality, and comfort for older adults using the facility.

Funding Source: California State Parks – Proposition 68 These projects demonstrate the City’s ability to successfully manage public funds, meet compliance and reporting requirements, and deliver high-impact improvements that directly benefit the community.

Checklist Item #6 - Detailed Budget Narrative
LW CF_Detailed_Budget_Narrativ e_rev .08.04.25.xlsx
Checklist Item #7 - CEQA Compliance
CEQA_Forms.pdf
Checklist Item #8 - Project Location Map
Project_Location_Map.pdf
241

Checklist Item #9 - LW CF Boundary Map
LW CF_McFadden_Boundary_Map.pdf
Checklist Item #10 - Photos of the Project Site
Photos_of_Site_Project_-_McFadden.pdf
Checklist Item #11 - Community FactFinder Report and Park Access Tool Report ParkAccess_Report_Placentia.xlsx
CFF_Report_Project114759.xlsx
Checklist Item #14 - Land Tenure
ParcelMap_McFadden.pdf
974_S_MELROSE_STCA92870.pdf
Checklist Item #15 - Concept Level Site Plan
McFadden_Park_Site_Plan_.pdf
End of Application Checklist Items #1 - 15
Submit the application before 5:00 p.m. on August 5, 2025 Please only click the blue submit application button below when ready to submit. If there is no blue submit application button below, you are not the account owner and will not be able to submit the application. Applicants can email their National Park Service Federal Grants Project Officer, assigned by County, with any questions. Responses to the Project Selection Criteria must be complete before 5:00 p.m. on August 5, 2025. Revisions will not be accepted after that deadline. W hen the account owner clicks the blue submit button, an automated confirmation e-mail will be sent. Keep the confirmation e-mail for your records. If you click the submit button and do not receive an e-mail confirmation, please email your National Park Service Federal Grants Project Officer, assigned by County. The Project Officer will confirm receipt of your application and send you the confirmation e-mail for your records. In all cases the blue submit button below must be clicked by the account owner before August 5, 2025 at 5:00 p.m. Thank you for your participation in the Land and W ater Conservation Fund grant program!
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Resolution R-2025-45