Agenda Item No: 1.f
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Samantha Byfield
From: Public Works
Subject:
Purchase of Recovered Organic Waste Product from Synagro West, LLC, for Calendar Years 2025 and 2026 to Meet SB 1383 Procurement Requirements
Financial Impact:
Fiscal Impact:
Expense: $70,769.06
Budget: $75,257.00 CalRecycle Grant Funds (203-80000-DNU-6299) Summary:
Senate Bill 1383 Short-Lived Climate Pollutant Reduction Strategy (SB 1383) requires jurisdictions to meet procurement targets based on their population. Placentia’s procurement target is 4,094 tons of recovered organic waste product (ROWP) each calendar year. The City satisfies this requirement primarily through the purchase and distribution of compost from Synagro West, LLC (Synagro) using CalRecycle grant funds. In order to spend the grant funds timely and to satisfy the procurement target for calendar years 2025 and 2026, Staff recommends that the City Council approve the purchase of compost from Synagro in the total amount of $70,769.06.
Recommendation:
Recommended Action: It is recommended that the City Council take the following actions:
1. Approve a purchase order with Synagro West, LLC, for Fiscal Year 2025-26 in the amount of $70,769.06; and
2. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
There is no specific strategic planning goal or objective associated with this agenda item.
Discussion:
Senate Bill 1383 Short-Lived Climate Pollutant Reduction Strategy (SB 1383) requires jurisdictions to meet procurement targets based on their population. Specifically, SB 1383 requires local agencies to procure .08 tons of ROWP material per resident, per year based on the population. Population counts are adjusted every five years as determined by the California Department of Finance. SB 1383 allows for the procurement of ROWP through direct use or the purchase of credits for the use of compost or mulch; renewable natural gas 1 (RNG) for transportation, heating, or electricity; or electricity created from biomass conversion.
Jurisdictions may also purchase ROWP for direct use or giveaway. The City’s procurement target is 4,094 tons ROWP per calendar year. ROWP comes in various forms which include renewable gas in the form of transportation fuel, electricity and heat from renewable gas, electricity from biomass conversion, compost, and mulch.
Staff has explored several options to meet the City’s procurement requirement. One option to meet the requirement is through the purchase of RNG which must come from a facility in California processing waste only from within the state. This is not currently a feasible option to meet the City’s procurement target as RNG is not yet commercially available for purchase.
Should RNG become commercially available, a provision of the current lease with the tenant of the City’s CNG station requires the purchase of enough RNG to satisfy the City’s procurement target each year.
Another avenue explored is obtaining ROWP from Orange County Waste and Recycling (OCWR). As part of the Orange County cities’ waste agreement with OCWR, the City and Placentia residents are able to obtain compost at no cost. The County has provided 1.2 tons of compost for City events and upon request from residents in 2024. Additionally, Republic Services hosts an annual compost giveaway event where approximately 20 tons of compost is provided to the public. This leaves the City significantly short of the procurement target.
To meet the City’s procurement target, Staff recommends the purchase of 2,375 tons of compost from Synagro. CalRecycle determines ROWP materials differently based on CalRecycle conversion factors. See Attachment 1. Based on CalRecycle's conversion factor for compost along with our procurement target, the purchase of 2,375 tons of compost material will meet the City’s procurement target. Synagro distributes the compost to agricultural businesses and provides the City with related documentation. The cost for the purchase in calendar year 2025 is $34,867.97. The cost increases to $35,901.09 in calendar year 2026.
The City was previously awarded SB 1383 Implementation Grant funds from CalRecycle which will be used to complete the purchases in 2025 and early 2026 to meet the grant expenditures timeline.
Pursuant to the City’s purchasing policy, the City can piggyback off existing competitively bid contracts. The City received a proposal from Synagro which piggybacks off the contract from the City of Garden Grove which put out a formal request for proposals on PlanetBids on May 24, 2024. The proposal includes pricing for three years in line with the Garden Grove agreement. The City is not required to purchase for the full three years to receive the benefit of the piggyback pricing. The recommended actions authorize the City Administrator to approve a purchase order with Synagro for the purchase of ROWP materials for calendar years 2025 and 2026.
Fiscal Impact Summary:
The total cost for the purchase ROWP to satisfy the procurement target for calendar years 2025 and 2026 is $70,769.06. Funding for both calendar years is included in the Fiscal Year 2025-26 Operating Budget using CalRecycle Grant funds. Funding for future calendar years will be requested in future fiscal year budgets. While the proposal includes pricing for three years, the City is not committed to purchasing for all three years to secure the piggyback pricing. The City will have the option to purchase from Synagro at the stated rate for calendar year 2027 should it choose to.
2 Attachments
Attachment 1 - CalRecycle Procurement Target Tool.pdf
Attachment 2 - Synagro Proposal.pdf
Attachment 3 - Garden Grove Agreement
3 California Department of Resources Recycling and Recovery SB 1383 Procurement of Recovered Organic Waste Products Calculator Tool
PROCUREMENT TARGET & PLANNING
STEP 1: Jurisdiction Name and Reporting Year
Jurisdiction Name (City, County, or City and County):Reporting Year:
STEP 2: Annual Procurement Target
The jurisdiction population equals the number of residents in a jurisdiction, using the most recent annual data reported by the California Department of Finance.
Click here for the jurisdiction population estimates from the California Department of Finance.
Description Data Unit
Jurisdiction Population: 51,173.00 Residents Per Capita Procurement Target: 0.08 Tons of organic waste per California resident per year Procurement Target:4,093.84 Tons of organic waste Percent of Procurement Target needed to be
compliant 100% Percentage of revision due to AB 1985 (PRC Section 42652.5) See Read Me tab, row 28 for more information.
Revised Procurement Target: 4,093.84 Tons of organic waste per California resident per year
PRODUCTS
The conversion factors below, from 14 CCR Section 18993.1(g) of the regulations, convert the procurement target into quantities of recovered organic waste products.
Conversion Factors
1 Ton of Organic Waste in a Procurement Target Shall Constitute:
Recovered Organic Waste Product Quantity Unit
Renewable Gas in the form of Transportation Fuel 21 DGE Electricity from Renewable Gas 242 kWh
Heat from Renewable Gas 22 therms
Electricity from Biomass Conversion 650 kWh
Compost 0.58 tons
Compost 1.45 cubic yards
Mulch 1 ton
4 435 Williams Court, Suite 100
Baltimore, MD 21220
www.synagro.com
March 6, 2025
Ms. Cheryl Miller
Environmental Services Coordinator - Public Works
City of Placentia
401 E. Chapman Ave.
Placentia CA 92870
Re: SYNAGRO SB1383 PROPOSAL
“Provide Compliant Compost Distribution Services for the City of Placentia”
Synagro West, LLC (Synagro) is pleased to respond to the City of Placentia (City) Request for Proposals for SB 1383 Compost Procurement and Distribution Services.
Synagro’s mission and core business purpose is focused on the management of municipal organics and residuals, including facilities project development, operations, and compost product beneficial use recycling and marketing. This focus has resulted in Synagro being North America’s leading provider of high-quality, cost-effective organics and residuals management for beneficial use services. We have been successfully meeting the organics and residuals management needs of hundreds of generators for more than 40 years. Synagro’s experience in all areas is unparalleled and diversified.
Synagro’s Composting Benefits
The use of AllGroTM compost generated from local organics provides the public with an opportunity to see the benefit of recycling materials, while also helping replenish nutrients and carbon for healthy soils on city and county properties.
Synagro – one of the largest private composters in the United States and in California – participates with municipalities to establish programs and stands ready with multiple distribution options for AllGro compost enabling cities and counties to be compliant with SB 1383 procurement requirements. This is accomplished through the use of our Class A Exceptional Quality compost in a variety of applications, such as regenerative agriculture, community gardening, healthy soil projects, landscaping in city parks, golf courses, on center divides of roads and highways, public giveaways, and in community or school gardens.
5 YOUR PARTNER FOR A CLEANER, GREENER WORLD
City of Placentia SB1383 Proposal
Additionally, compost can be used in civil engineering applications like erosion control along roadways and streets. AllGro compost also provides many direct and indirect benefits when used as a component of systems and treatments designed for:
• Carbon Sequestration
• Water Retention in Soil
• Fire Remediation and Land Reclamation
• Storm Water Management and Wetlands Restorations.
AllGro Compost Characteristics
A good way to describe AllGro compost is to state what it is not. It is not manure or residuals or food waste or other organic substrates, either fresh or aged. It is not mulch such as wood chips, shredded green and wood waste.
While a quality compost contains these elements, they must be combined in the proper ratios and undergo a controlled natural biological process of decomposition converting all the inputs into basic elements during a approved and certified composting process and technologies used by Synagro to produce a high-quality Grade A tested and certifiable regenerative complexed nutritive compost.
Municipalities Marketers
Organics
Generator
Results: Reduced Volume Here
Buyer/User/
Generator Byproduct Transporter Transporter Byproduct
Transporter
Byproduct
Transporter Compost
Products
Organics
Processor Transporter Feedstock
6 YOUR PARTNER FOR A CLEANER, GREENER WORLD
City of Placentia SB1383 Proposal
Synagro combines the following with extensive end-product marketing experience:
Recycling Waste Diversion
Processing of organic waste
and residuals into sustainable
and renewable feedstocks for
fertilizer products to divert
organics waste from landfills
and sequester carbon in the
soils.
Innovation, Technology &
Manufacturing
Use natural biological processes
with the integration of
technologies and science to
convert organic waste streams into
renewable energy and low carbon
fuels for private customers and
public utilities.
Regenerative Agriculture,
Landscape
Transform organic waste streams
into renewable non- chemical
fertilizers, water saving and
erosion control products, which
support improving soil health
holistically while sequestering
carbon.
100% Recycled Organics
SB 1383 Compliant, Synagro AllGro compost will meet the following:
Synagro will supply SB1383 compliant and certified AllGro Compost produced at our California fully permitted South Kern ASP Compost Facility located at 2653 Santiago Road, Taft CA 93268, in reference to any applicable limitations of Public Contract Code Section 22150 or in support of Title 14, section 18993. South Kern (SKIC), SWIS Facility Number 15-AA-0381.
Synagro As Contractor:
Synagro will supply AllGro certified compost with established California Kern County based agricultural businesses or direct with growers based on their healthy soil requirements in accordance with seasonal and cropping cycle needs. Synagro business in addition to composting is to manage distribution of compost and will provide related confirmations, shipment details and weights from Synagro Certified Scales for Cal Recycle SB1383 compliance reporting of the City’s tonnage of compliant recovered organics waste compost as supplied for the benefit of the City of Placentia.
7 YOUR PARTNER FOR A CLEANER, GREENER WORLD
City of Placentia SB1383 Proposal
Synagro will manage all aspects for the local compost distribution including transportation of 2,375 tons of SB 1383 compliant compost to the central valley agricultural businesses or direct with growers for calendar year 2025 at $13.50 per ton for the Cities consideration we are including calendar years 2026 and 2027 with an estimated compost tonnage of 2,375 and pricing for each calendar year. Pricing for all three years is included in the table below.
We appreciate the opportunity to submit our SB1383 compliance proposal and qualifications for supplying recovered organic waste organic based compost and soil amendments for this project.
Should you have any questions about our submittal or product, please feel free to contact me at 323- 843-7265 or via email at [email protected]. We look forward to hearing from you soon to help meet your recycling objectives.
Sincerely,
Robert Ford
Robert Ford
Business Development Manager
AllGro Compost Proposal Pricing for SB1383 Beneficial Use Distribution
DATE APPROX.
TONS
PRICE PER
TON OF
COMPOST
EXTENDED
PRICE
SALES TAX
(8.75%)
TOTAL ANNUAL
COST
Current-December 31,
2025 2,375 $13.50 $32,062.50 $2,805.47 $34,867.97
January 1, 2026-
December 31, 2026 2,375 $13.90 $33,012.50 $2,888.59 $35,901.09 January 1, 2027-
December 31, 2027 2,375 $14.45 $34,318.75 $3,002.89 $37,321.64
TOTAL COST
FOR THREE
YEARS
$108,090.70
8 PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made this day of , 2024, by the CITY OF GARDEN GROVE, a municipal corporation, ("CITY") and Synagro West, LLC, herein after referred to as “CONTRACTOR”.
RECITALS
The following recitals are a substantive part of this Agreement:
1. This Agreement is entered into pursuant to Garden Grove COUNCIL AUTHORIZATION, DATED _____________________.
2. CITY desires to utilize the services of CONTRACTOR to Provide SB 1383 Compost Procurement and Distribution Services for the City of Garden Grove per the Scope of Work in Attachment “A” and RFP S-1331.
3. CONTRACTOR is qualified by virtue of experience, training, education and expertise to accomplish services.
AGREEMENT
THE PARTIES MUTUALLY AGREE AS FOLLOWS:
1. Term and Termination. The initial term of the agreement shall be from full execution of the agreement through December 31, 2024, with the option to extend the contract for two additional calendar years through December 31, 2026. This agreement may be terminated by the CITY without cause. In such event, the CITY will compensate CONTRACTOR for work performed to date in accordance with Proposal Pricing form (Attachment “B”). Contractor is required to present evidence to support performed work completion.
2. Services to be Provided. The services to be performed by CONTRACTOR shall consist of tasks as set forth in the Scope of Work which is attached as Attachment “A”, and the Contractor’s proposal which is attached as Attachment “C”, both attachments are incorporated herein by reference. The Scope of Work and this Agreement do not guarantee any specific amount of work.
3. Compensation. CONTRACTOR shall be compensated as follows:
3.1 AMOUNT. Total Compensation for the initial term of the agreement shall not exceed (NTE) amount of $67,599.00, through December 31, 2024, payable in arrears and in accordance with the Proposal Pricing/Best and Final Offer, Attachment “B”. All work shall be in accordance with RFP No. S-1331. The contract may be renewed at the option of the City for the following periods and amounts:
o January 1, 2025-December 31, 2025, in the amount of
$114,513.75
o January 1, 2026-December 31, 2026, in the amount of
$119,179.12.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 24th September
September 24, 2024
9 3.2 Payment. For work under this Agreement, payment shall be made per invoice for work completed. Within 45 day of delivery of goods or completion of performance of services, CONTRACTOR must promptly render an invoice to CITY or payment may be significantly delayed. For extra work not a part of this Agreement, a written authorization by CITY will be required, and payment shall be based on schedule included in Proposal Pricing (Attachment “B”).
3.3 Records of Expenses. CONTRACTOR shall keep complete and accurate records of all costs and expenses incidental to services covered by this Agreement. These records will be made available at reasonable times to CITY.
3.4 Termination. CITY shall have the right to terminate this agreement, without cause, by giving thirty (30) days written notice of termination. If the Agreement is terminated by CITY, then the provisions of paragraph 3 would apply to that portion of the work completed.
Section 4.0. INSURANCE REQUIREMENTS
4.1 COMMENCEMENT OF WORK. CONTRACTOR shall not commence work under this Agreement until all certificates and endorsements have been received and approved by the CITY. All insurance required by this Agreement shall contain a Statement of Obligation on the part of the carrier to notify the CITY of any material change, cancellation, or termination at least thirty (30) days in advance and provide a Waiver of Subrogation in favor of the City.
4.2 WORKERS COMPENSATION INSURANCE. During the duration of this Agreement, CONTRACTOR and all subcontractors shall maintain Workers Compensation Insurance in the amount and type required by law, if applicable.
4.3 INSURANCE AMOUNTS. CONTRACTOR shall maintain the following insurance for the duration of this Agreement:
(a) Commercial general liability in an amount of
$1,000,000.00 per occurrence (claims made and
modified occurrence policies are not
acceptable); Insurance companies must be
acceptable to CITY and have a Best’s Guide Rating of
A-, Class VII or better, as approved by the CITY.
(b) Automobile liability in an amount of $1,000,000.00
combined single limit, and including auto pollution
liability and MCS-90 endorsement. (claims made
and modified occurrence policies are not
acceptable); Insurance companies must be
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 10 acceptable to CITY and have a Best’s Guide Rating of A-, Class VII or better, as approved by the CITY.
An On-Going and Completed Operations Additional Insured Endorsement for the policy under section 4.3 (a) and 4.3 (c) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for liability arising out of work or operations performed by or on behalf of the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.
An Additional Insured Endorsement for the policy under section 4.3 (b) shall designate CITY, it’s officers, officials, employees, agents, and volunteers as additional insureds for automobiles, owned, leased, hired, or borrowed by the CONTRACTOR. CONTRACTOR shall provide to CITY proof of insurance and endorsement forms that conform to CITY’s requirements, as approved by the CITY.
For any claims related to this Agreement, CONTRACTOR’s insurance coverage shall be primary insurance as respects CITY, its officers, officials, employees, agents, and volunteers. Any insurance or self- insurance maintained by the CITY, its officers, officials, employees, agents, and volunteers shall be excess of the CONTRACTOR’s insurance and shall not contribute with it.
If CONTRACTOR maintains higher insurance limits than the minimums shown above, CONTRACTOR shall provide coverage for the higher insurance limits otherwise maintained by the CONTRACTOR.
5. Non-Liability of Officials and Employees of the CITY. No official or employee of CITY shall be personally liable to CONTRACTOR in the event of any default or breach by CITY, or for any amount which may become due to CONTRACTOR.
6. Non-Discrimination. CONTRACTOR covenants there shall be no discrimination against any person or group due to race, color, creed, religion, sex, marital status, age, handicap, national origin, or ancestry, in any activity pursuant to this Agreement.
7. Independent Contractor. It is agreed to that CONTRACTOR shall act and be an independent contractor and not an agent or employee of the CITY, and shall obtain no rights to any benefits which accrue to CITY'S employees.
8. Compliance with Law. CONTRACTOR shall comply with all applicable laws, ordinances, codes, and regulations of the federal, state, and local government.
CONTRACTOR shall comply with, and shall be responsible for causing all contractors and subcontractors performing any of the work pursuant to this Agreement to comply with, all applicable federal and state labor standards, Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 11 including, to the extent applicable, the prevailing wage requirements promulgated by the Director of Industrial Relations of the State of California Department of Labor. The City makes no warranty or representation concerning whether any of the work performed pursuant to this Agreement constitutes public works subject to the prevailing wage requirements.
9. Notices. All notices shall be personally delivered or mailed to the below listed address, or to such other addresses as may be designated by written notice.
These addresses shall be used for delivery of service of process.
a. (Contractor)
Synagro West, LLC
Attention: Emil Kneis, Sales Support Manager
435 Williams Court, Suite 100
Baltimore, Maryland 21220
b. (Address of CITY) (with a copy to):
City of Garden Grove Garden Grove City Attorney
11222 Acacia Parkway 11222 Acacia Parkway
Garden Grove, CA 92840 Garden Grove, CA 92840
10. CONTRACTOR'S PROPOSAL. This Agreement shall include CONTRACTOR'S proposal or bid which shall be incorporated herein by reference. In the event of any inconsistency between the terms of the proposal and this Agreement, this Agreement shall govern.
11. Licenses, Permits, and Fees. At its sole expense, CONTRACTOR shall obtain a Garden Grove Business License, all permits, and licenses as may be required by this Agreement.
12. Familiarity with Work. By executing this Agreement, CONTRACTOR warrants that: (1) it has investigated the work to be performed; (2) it has investigated the site of the work and is aware of all conditions there; and (3) it understands the facilities, difficulties, and restrictions of the work under this Agreement.
Should Contractor discover any latent or unknown conditions materially differing from those inherent in the work or as represented by CITY, it shall immediately inform CITY of this and shall not proceed, except at CONTRACTOR'S risk, until written instructions are received from CITY.
13. Time of Essence. Time is of the essence in the performance of this Agreement.
14. Liquidated Damages for Delay. CONTRACTOR agrees to complete the project within 90 calendar days of award of the contract or obtaining all equipment listed in Attachment B that is needed to complete the project. The parties agree that if the total work called for under this Contract, in all parts and requirements, is not completed within the time specified, the CITY will sustain damage which would be extremely difficult and impractical to ascertain. The parties therefore agree that CONTRACTOR will pay to CITY the sum of two hundred and fifty Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 12 dollars ($250.00) per day for each and every calendar day during which completion of the Project is so delayed. CONTRACTOR agrees to pay such liquidated damages and further agrees that CITY may offset the amount of liquidated damages from any moneys due or that may become due CONTRACTOR under the Contract.
15. Limitations Upon Subcontracting and Assignment. The experience, knowledge, capability, and reputation of CONTRACTOR, its principals and employees were a substantial inducement for CITY to enter into this Agreement.
CONTRACTOR shall not contract with any other entity to perform the services required without written approval of the CITY. This Agreement may not be assigned voluntarily or by operation of law, without the prior written approval of CITY. If CONTRACTOR is permitted to subcontract any part of this Agreement, CONTRACTOR shall be responsible to CITY for the acts and omissions of its subcontractor as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationship between any subcontractor and CITY. All persons engaged in the work will be considered employees of CONTRACTOR. CITY will deal directly with and will make all payments to CONTRACTOR.
16. Authority to Execute. The persons executing this Agreement on behalf of the parties warrant that they are duly authorized to execute this Agreement and that by executing this Agreement, the parties are formally bound.
17. Indemnification. CONTRACTOR agrees to protect, defend, and hold harmless CITY and its elective or appointive boards, officers, agents, and employees from any and all claims, liabilities, expenses, or damages of any nature, including attorneys' fees, for injury or death of any person, or damage to property, or interference with use of property, arising out of, or in any way connected with performance of the Agreement by CONTRACTOR, CONTRACTOR'S agents, officers, employees, subcontractors, or independent contractors hired by CONTRACTOR. The only exception to CONTRACTOR'S responsibility to protect, defend, and hold harmless CITY, is due to the sole negligence of CITY, or any of its elective or appointive boards, officers, agents, or employees.
This hold harmless agreement shall apply to all liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by CONTRACTOR.
18. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Garden Grove City Council for each fiscal year covered by the term of this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty to the CITY.
\ \ \ \
(Agreement Signature Block on Next Page)
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 13 IN WITNESS THEREOF, these parties have executed this Agreement on the day and year shown below.
Date: _____________ "CITY"
CITY OF GARDEN GROVE
By:___________________________
City Manager
ATTESTED:
____________________________
City Clerk
Date: _______________________
"CONTRACTOR"
Synagro West, LLC
By: ___________________________
Name:__________________________
Title:___________________________
Date: __________________________
Tax ID No. ______________________
If CONTRACTOR is a corporation, a
Corporate Resolution and/or Corporate
Seal is required. If a partnership,
Statement of Partnership must be
submitted to CITY.
APPROVED AS TO FORM:
____________________________
Garden Grove City Attorney
_____________________
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 9/13/2024
Emil Kneis
Manager, Sales Support
9/13/2024
76-0612566
9/26/2024 9/30/2024
9/30/2024
9/30/2024
14 ATTACHMENT “A”
SCOPE OF WORK
RFP S-1331
Provide SB 1383 Compost Procurement and Distribution Services for the City of Garden Grove
The City of Garden Grove is seeking proposals from experienced and qualified contractor(s) to assist in the procurement and distribution of compost per SB 1383 requirements.
Per Senate Bill 1383, and as specified in California Code of Regulations, Title 14, section 18993, City of Garden Grove wishes to procure and provide 4,800 tons of SB 1383 Compliant Compost to agriculture.
To be SB 1383 compliant, the compost must meet the following:
o Compost, subject to any applicable limitations of Public Contract Code Section 22150, that is produced at:
A compostable material handling operation or facility permitted or authorized under Chapter 3.1 of this division; or
A large volume in-vessel digestion facility as defined and permitted under Chapter 3.2 of this division that composts on- site. [NOTE: Digestate, as defined in Section 18982(a)(16.5), is a distinct material from compost and is thus not a recovered organic waste product eligible for use in complying with this Article.]
Selected Contractor must:
o Provide written documentation that the compost meets the guidelines provided above and the facility name, physical location, SWIS Facility Number and contact information where the compost was procured from.
o Make arrangements with California based agricultural businesses to sign a direct service provider agreement (DSP) with the City and accept 4,800 tons of SB 1383 compliant compost as supplied by the City of Garden Grove. The DSP agreement must be executed before any compost can be delivered
o Make arrangements for the purchase and transportation of 4,800 tons of SB 1383 compliant compost to agricultural businesses for calendar year 2024. The City is also requesting pricing for calendar years 2025 and 2026 for an estimated compost tonnage of 7,800 for each calendar year. Pricing for all three years must be included in Attachment “B” Proposal Pricing. Partial proposals will not be accepted. Calendar years 2025 and 2026 will be optional at the option of the City and available budget. If there are any additional costs associated with the services, please include those costs along with an explanation of the additional costs
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 15 o Deliver compliant compost to the end user.
o Provide written documentation to confirm the dates that the compost was delivered, amount delivered, where it was delivered to, and how it was used.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 16 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 17 Proposal for RFP No. S-1331
Provide SB 1383 Compost Procurement and
Distribution Services
to the
City of Garden Grove
Submitted on
July 1, 2024
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 18 YOUR PARTNER FOR A CLEANER, GREENER WORLD
435 Williams Court, Suite 100
Baltimore, MD 21220
synagro.com
JULY 1, 2024
Ms. Sandra Segawa, C.P.M., CPPB, CPPO
City of Garden Grove
11222 Acacia Parkway
Garden Grove, CA 92840
Re: RFP No. S-1331, Provide SB 1383 Compost Procurement and Distribution Services
Dear Ms. Segawa:
Synagro-West LLC. (Synagro) is pleased to respond to the City of Garden Grove’s Request for Proposals for SB 1383 Compost Procurement and Distribution Services.
Synagro’s mission and core business purpose is focused on the management of municipal organics and residuals, including project development, operations, and compost product beneficial use recycling. This focus has resulted in Synagro being North America’s leading provider of high-quality, cost-effective organics and residuals management for beneficial use services. We have been successfully meeting the organics and residuals management needs of hundreds of generators for more than 40 years. Synagro’s experience in all areas is unparalleled and diversified.
We appreciate the opportunity to submit our proposal and qualifications for management of the City’s SB 1383 compost distribution. Should you have any questions about our submittal or our approach to the project, please feel free to contact me at 323-843-7265 or via email at [email protected]. We look forward to hearing from you soon.
Sincerely,
Robert Ford
Robert Ford
Business Development Manager
RF:kw
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 19 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution Table of Contents
1.Proposal Letter/Certificate of Acceptance .................................................. 4
2.Bidder/Contractor Statement ........................................................................ 7
3.Statement of Compliance ................................................................................ 9
4.Non-Collusion Statement ............................................................................... 11
5.Designation of Subcontractors ...................................................................... 13
6.Attachment B – Proposal Pricing ................................................................... 15
7.Proposed Work Plan/Approach to Meet SB 1383 Guidelines ................ 17
8.Proposer Experience and References........................................................... 18 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 20 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
1. Proposal Letter/Certificate of Acceptance
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 21 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 22 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 23 SYNAGROMarch10,2023DelegationofAuthorityEmilKneisI,RobertPreston,DirectorandPresidentofSynagroTechnologies,Inc.andallitsaffiliatesandsubsidiaries,herebydelegatetoyou,EmilKneis,SalesSupportManager,authoritytosignasanofficerorasanauthorizedpersonbindingbids,awardedcontracts,contractrenewals,contractextensions,bidbondsandperformancebonds.Also,Idelegatetoyoutheauthoritytosignasanofficerorasanauthorizedpersonanybusiness-relatedapplicationsandotheragreementsasnecessarytoprovideuninterruptedservicetocurrentandnewcustomers.Suchauthoritydoesnotalterourinternalapprovalprocesses.Thisdelegationofauthorityisvalidfromthedateofthisletteruntilrevokedbyme.RobertPrestonDirectorandPresidentYOURPARTNERFORACLEANER,GREENERWORLDDocusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A887907357024
YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
2.Bidder/Contractor Statement
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GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
3.Statement of Compliance
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 27 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 28 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
4.Non-Collusion Statement
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GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
5.Designation of Subcontractors
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GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
6.Attachment B – Proposal Pricing
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 33 Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 34 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
7. Proposed Work Plan/Approach to Meet SB 1383 Guidelines SB 1383 COMPLIANT, SYNAGRO ALLGROTM COMPOST MEETS THE CITY’S
REQUIREMENTS
Synagro will supply SB1383 compliant and certified AllGro compost produced at our State of California fully permitted South Kern ASP Compost Facility (SKIC) located at 2653 Santiago Road, Taft, CA 93268, in reference to any applicable limitations of Public Contract Code Section 22150 or in support of Title 14, section 18993.
SYNAGRO’S PROPOSED WORK PLAN
SKIC, located in Taft, Solid Waste Facility Permit Facility Number 15-AA-0381, will supply all required certified compost.
Synagro will supply AllGro certified compost with established Kern County, California based agricultural businesses or direct with growers based on their healthy soil requirements in accordance with seasonal and cropping cycle needs. In addition to composting, Synagro’s will manage distribution of the compost. Our customers’ details are proprietary and confidential information, but Synagro will provide sufficient confirmations, shipment details, and weights from Synagro certified scales for Cal Recycle SB1383 compliance reporting of the City’s tonnage of compliant recovered organics waste compost as supplied for the benefit of the City of Garden Grove.
Synagro will manage all aspects of the compost including transportation of 4,800 tons of SB 1383 compliant compost to agricultural businesses or direct with growers for calendar year 2024. Calendar years 2025 and 2026 have an estimated compost tonnage of 7,800 for each calendar year. Pricing for all three years is included in Attachment “B” Proposal Pricing. Potential additional costs associated with the services, such as spreading, will be noted with an explanation of the additional costs.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 35 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
8.Proposer Experience and References
Founded in 1986, Synagro’s core business is the
environmentally sound and economically viable management of municipal residuals and organics, including project
development, operations and product marketing and
distribution for AllGroTM and GranuliteTM. Through this focus, Synagro has grown to be North America’s leading
provider of high-quality, cost-effective organic based
materials management and beneficial use solutions. We have been successfully meeting the management needs of
hundreds of sources for more than 45 years. Synagro’s
experience in all areas of residuals and organics management is unparalleled.
* Synagro composts almost a million wet tons of residuals and organics in California and Arizonia compost facilities annually.
Startup
YearCompost Facility
‘88Liberty Composting (CA)
‘91Arizona Soils (AZ)
‘05Central Valley (CA)
‘07South Kern (CA)
‘13City of Austin (TX)
‘14Charlotte County (FL)
‘16Nursery Products (CA)
‘24Cumberland County (NJ)
‘24Holly Hill (SC)
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 36 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution SYNAGRO’S COMPOSTING BENEFITS
The use of AllGro compost generated from local organics provides the public with an opportunity to see the benefit of recycling materials, while also helping replenish nutrients and carbon for healthy soils on city and county properties.
Synagro – one of the largest private composters in the United States and in California – participates with municipalities to establish programs and stands ready with multiple distribution options for AllGro compost enabling cities and counties to be compliant with SB 1383’s procurement requirements. This is accomplished through the use of our Class A Exceptional Quality compost in a variety of applications, such as land used for community gardening, agriculture, landscaping in city parks, golf courses, on center divides of roads and highways, public giveaways, and in community or school gardens.
Additionally, compost can be used in civil engineering applications like erosion control along roadways and streets. AllGro compost also provides many direct and indirect benefits when used as a component of systems and treatments designed for:
•Carbon sequestration,
•Water retention in soil,
•Fire remediation and land reclamation, and
•Storm water management and wetlands restorations.
Feedstock Organics
Processor
Compost
ProductsTransporter
Buyer/User/
GeneratorOrganics
Generator
Transporter
LandfillTransporter
Transporter
Byproduct
Byproduct ByproductTransporter
MarketersMunicipalities
Results: Reduced Volume Here
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 37 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution
COMPOST CHARACTERISTICS
A good way to describe AllGro compost is to state what it is not. It is not manure or residuals or food waste or other organic substrates, either fresh or aged. It is not mulch such as wood chips, shredded green and wood waste.
While a quality compost contains these elements, they must be combined in the proper ratios and undergo a controlled natural biological process of decomposition converting the inputs into basic elements during various approved composting process technologies used by Synagro to produce a high-quality Grade A tested and certifiable complexed nutritive compost. 100% Recycled Organics
Synagro combines the following with extensive end-product marketing experience:
PROFESSIONAL & TECHNICAL ORGANIZATION MEMBERSHIPS
As a company focused on organic based materials management, Synagro has leadership participation in many regional and national organizations affiliated with the water treatment, residuals, and organic product industry.
Some of the relevant memberships include:
•The Water Environment Federation – National and Local Chapters •The Water Environment Association of Texas
•The Water Environment Research Foundation
•The United States Composting Council
•The National Association of Clean Water Agencies
•The Farm Bureau
•Numerous Nursery Products, Turf Grass, and Landscape Associations Recycling Waste Diversion
Processing of organic waste
(Includes Biosolids) into
sustainable and renewable
feedstocks for fertilizer
products to divert organics
waste from landfills and
sequester carbon in the soils.
Innovation, Technology &
Manufacturing
Use natural biological
processes with the integration
of technologies and science to
convert organic waste streams
into renewable energy and
low carbon fuels for private
customers and public utilities.
Regenerative Agriculture,
Landscape & Retail
Transform organic waste
streams into non-chemical
fertilizers, water saving and
erosion control products,
which support improving
soil health holistically while
sequestering carbon.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 38 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution Both Synagro and our customers have received numerous regional and national awards for organic based materials program excellence, including:
•2010 “Composter of the Year”
US Composting Council
SYNAGRO’S COMPOST FACILITY FOR GARDEN GROVE
South Kern Compost Manufacturing Facility
Seated approximately 50 km southwest of
Bakersfield, California, South Kern Compost
Manufacturing Facility (SKIC) was
commissioned in 2006 to alleviate Synagro’s Los
Angeles area customer’s concerns about long-
term viability of land application of residuals in
Southern California. Beyond this objective, SKIC
aimed to meet the highest standards in
addressing air quality and odor control while
expanding regional organics recycling capacity
which now supports SB 1383.
SKIC was originally designed to utilize a state-of-the-art Engineered Negative Aerated Static Pile composting technology to blend and compost up to 400,000 tons annually of treated residuals in combination with up to 270,000 tons annually of bulking organics (i.e., agricultural, wood waste, green waste and food waste) and other available carbon-rich sources, into Class A - Exceptional Quality (EQ) composted soil amendment.
•The SKIC design includes an enclosed organics receiving and feedstock mixing building, along with the Engineered Positive Aerated Static Pile compost system, including Biofiltration to control Volatile Organic Compounds (VOC’s) and odors by over 80%. •In the first quarter of 2016 the facility has been converted from negative Aerated Static Pile (ASP) to positive ASP. The benefits of this conversion include:
o Reduced electric consumption and improved energy efficiency. o Lower equipment repair and maintenance costs due to less materials movement during the compost process
o More efficient biofilter utilization
Synagro utilizes an enclosed organics receiving and mixing building along with biofiltration in its compost system that effectively controls VOCs and odors.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 39 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution o Less water handling which simplifies pond management
o Continued compliance and leadership with BACT
o Improved solution for removal of organics from landfill Synagro meets all general operating standards as a compostable -materials handling operation or facility as outlined in Section 17852(a)(12) of the SB 1383 Regulations.
KEY REGIONAL COMPOST PERSONNEL
Synagro has a depth of experienced residuals and organics composting personnel. In addition to the key personnel listed below, Synagro has many additional experienced engineering, permitting, and operational employees and contract management. Key regional individuals are as follows:
Craig Geyer, Regional Vice President
Craig Geyer joined Synagro in 2002 as an Operations Manager with day-to-day responsibilities of the company’s biosolids management projects in Arizona. In 2005, management of Synagro’s Arizona Soils Compost Facility was added to his role, giving him over 18 years of experience in municipal biosolids composting. Currently Craig is responsible for management of the company’s operations in California and Arizona to including all five of the company’s composting facilities, daily haul/land application projects and WWTP facility clean-out operations.
Prior to joining Synagro Craig held several construction management and superintendent positions with 12 years of experience in that field.
Craig holds a Class A General Contractor’s License for the State of Arizona.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 40 YOUR PARTNER FOR A CLEANER,
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Proposal to Provide SB 1383 Compost Procurement and Distribution Rob Rankin, Facility Manager - SKIC
Rob Rankin began his career with Synagro in 2001 in a dryer facility operations capacity. After five years working with our drying facilities, he moved into compost operations and is now responsible for the day-to-day management of SKIC’s site personnel and operations. He manages staffing, equipment maintenance, interaction with trucking company representatives, and recordkeeping for incoming feedstock and outgoing finished compost materials.
Thomas Fantozzi, Northern California Compost Sales Manager Thomas Fantozzi joined Synagro in 2021 in his current role in compost sales. He is responsible for compost sales and marketing outreach for Synagro’s three northern California compost facilities, Central Valley Composting, South Kern Compost Facility, and Liberty Composting.
Thomas has deep roots in the agriculture industry, having grown up on a family farm in California’s Central Valley. Prior to joining Synagro, he served as Grower Relations Manager for Full Harvest, leading the development of that department and building relationships with large and small growers throughout the nation. Throughout his career, Thomas has held business development and marketing positions at several different companies, including PepsiCo, G3 Enterprises (a subsidiary of Gallo Wine Company), and Full Harvest. Through these roles he has gained diverse experience in sales and marketing strategy, grower relations management, and operations management.
Thomas holds a degree in Agribusiness from Cal Poly, San Luis Obispo and is a graduate of the 2022 Almond Board Leadership Program.
Tom Kelley, Southern California Compost Sales Manager
Tom Kelley possesses a broad range of biosolids management experience, knowledge, and success within the organics industry with 27 years of diverse management experience in southern California covering compost products sales and marketing and product distribution.
Tom represented public and private interests while serving nine years on US Composting Counsel Board of Directors and is known by his colleagues and piers as the nation’s top sales and marketing person surpassing 500,000 cubic-yards of compost product sales each year during a nine-year period - 1998 through 2006. He works closely with Business Development and Operations to ensure successful placement and beneficial use for Synagro’s California compost product sales.
Tom graduated from the University of North Texas with a Bachelor of Arts degree in Business Administration.
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 41 YOUR PARTNER FOR A CLEANER,
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Proposal to Provide SB 1383 Compost Procurement and Distribution
REFERENCES
Orange County Sanitation District
10844 Ellis Avenue
Fountain Valley, CA 92708
Tom Meregillano, Regulatory Specialist
714-593-7457
[email protected]
Removal, transportation, and composting of biosolids
Customer since 1991
County Sanitation Districts of Los Angeles County
1955 Workman Mill Road
Whittier, CA 90601
Matt Bao
562-908-4293
[email protected]
Removal, transportation, and composting of biosolids
Customer since 2018
City of Los Angeles
12000 Vista Del Mar
Playa Del Ray, CA
Alan Tran, Environmental Engineering
310-648-5995
[email protected]
Removal, transportation, and composting of biosolids
Customer since 2000
City of Barstow
220 East Mountain View Street, Suite A
Barstow, CA 92311-2839
Thomas Alva, Public Works Superintendent
760-255-5141l
[email protected]
Removal, transportation, and composting of biosolids
Customer since 2018
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 42 YOUR PARTNER FOR A CLEANER,
GREENER WORLD
Proposal to Provide SB 1383 Compost Procurement and Distribution To learn more, contact
Robert Ford by phone at
1.323.843.7265 or by
email at
[email protected]
Docusign Envelope ID: 4AA08BCA-8E46-494E-B2F2-7A8879073570 43 Print Date 9/30/2024 8:31:36 AM Page 1 of 1
City of Garden Grove
Compliance Summary Report
Vendor Number Vendor Name AM Best Rating Insurance Carrier Policy #Eff. Date Exp. Date Coverage V03555 SYNAGRO WEST, LLC Compliant
A+g , XV Zurich American Insurance
Company
bap924396012 8/1/2024 8/1/2025 Auto Liability
Ag , XV Evanston Insurance Company mklv4efx106093 8/1/2024 8/1/2025 Excess Liability NR , 0 Underwriters at Lloyd's London
(IL)
envp000048524 8/1/2024 8/1/2025 General Liability
A+g , XV American Zurich Insurance
Company
wc924396113 8/1/2024 8/1/2025 Workers Comp
Risk Profile : Standard (not professional services or construction) Required Additional Insured : City of Garden Grove, its officers, officials, agents, employees and volunteers 44