Agenda Item No: 1.g
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 2, 2025
Submitted by: Gabriel Guerrero-Gabany
From: Public Works
Subject:
Amendment No. 3 to Professional Services Agreement with Bucknam Infrastructure Group Inc., for The Pavement Management Plan
Financial Impact:
Fiscal Impact:
Expense: $44,236.00 Amendment Amount
Available Budget: $65,000.00 Fiscal Year 2025-26 CIP Budget (101-80100-6406) Summary:
The Public Works Department is requesting approval of an amendment to an existing Professional Services Agreement (PSA) with Bucknam Infrastructure Group (Bucknam) to prepare the City's 2026 Pavement Management Plan (PMP). To be eligible to receive Measure M (M2) Local Fair Share and competitive funding through the Orange County Transportation Authority (OCTA), each Orange County city must adopt and update a PMP every two years. The City last evaluated the condition of its streets and updated its PMP in 2024.
Recommendation:
Recommended Action: It is recommended that the City Council take the following actions:
1. Approve Amendment No. 3 to the Professional Services Agreement with Bucknam Infrastructure Group Inc. for an additional $44,236 to provide additional professional services for the pavement management plan for a cumulative contract not-to-exceed amount of $114,468 and extend the term of the contract by an additional 24 months; and
2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not-to-exceed amount, or $11,447; and
3. Authorize the City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item is consistent with the City Council approved 5-Year Strategic Goal #5 to support implementing public infrastructure to meet community needs.
Discussion:
On November 6, 1990, voters in Orange County approved a ½-cent sales tax for transportation improvements known as Measure M. This sales tax includes funding for streets 1 and roads that is available to local agencies through both a formula distribution and a competitive process. On November 6, 2006, voters approved a renewal of Measure M to continue the ½-cent sales tax for thirty years, beginning in 2011. One of the eligibility requirements included in Measure M2 specifies that each local jurisdiction must adopt and update a Pavement Management Plan every two years. All agencies must use a common format as part of the countywide pavement management effort conforming to American Society for Testing and Materials Standard 06433 as well as County approved PMP software for consistency in reporting pavement management conditions.
To be eligible to receive Measure M (M2) Local Fair Share and competitive funding through the Orange County Transportation Authority (OCTA), each Orange County city must conduct a pavement condition evaluation of all its arterial streets every two (2) years, and its residential streets every six (6) years. The City last evaluated the condition of its residential streets in 2022 and its arterial streets in 2024. A report on the condition of the City's streets must be submitted to OCTA as part of the annual Measure M certification process.
To remain eligible for OCTA's Measure M funding, the City has contracted with Bucknam to complete the bi-annual PMP update. Bucknam has prepared PMP updates for over 70 local agencies throughout Southern California and is certified by Orange County Transportation to prepare Pavement Management Plans compliant with the OCTA Countywide Pavement Management Guidelines. Bucknam has provided a reliable level of service and their PMP has played a significant role in securing Measure M funds in the recent past. The Public Works Department is confident in Bucknam's ability to continue to provide a report which meets all county requirements.
Once completed the report will provide Staff with an updated Pavement Condition Index (PCI).
The PCI is based on a score from 0 to 100, with 100 representing a brand-new street. The City's pavement condition index for 2024 was 79.7, which represents a three point increase from 76.6 in 2022. This increase is directly attributable to the City Council's ongoing investment in and prioritization of street maintenance and rehabilitation improvements utilizing Measure U, SB1/RMRA Gas Tax funds and Measure M funding.
Fiscal Impact Summary:
Approval of Amendment No. 3 will have an expense of $44,236, increasing the cumulative contract not-to-exceed amount to $114,468. The report prepared by the consultant will be a part of the Measure M2 Eligibility package submitted to OCTA in June 2026. This application will secure approximately $1,168,171 in funding for City transportation related projects.
Attachments
Attachment 1 - Bucknam Infrastructure Group - Amend. No. 3 (2026 PMP).pdf 2 3
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