Agenda Item No: 1.d
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: September 16, 2025
Submitted by: Jesus Avila
From: Public Works
Subject:
Award of Contract to CJ Concrete Construction, Inc. for FY 2025-26 Annual Sidewalk and Curb Ramp Repair Project, City Project No. 26-102
Financial Impact:
Fiscal Impact:
Expense:$140,162.00 Total Construction Costs
$127,420.00 Construction Contract Amount
$ 12,742.00 Construction Contingency Amount
Available Budget:$175,000.00 Fiscal Year 2025-26 CIP Budget (204-90300-9600 Project: 26-102)
Summary:
The Fiscal Year (FY) 2025-26 Capital Improvement Program (CIP) Budget includes the FY 2025-26 Annual Sidewalk and Curb Ramp Repair Project. The scope of this project includes removal of existing sidewalk, curb and gutter, and other existing improvements and construction of new concrete curb ramps, truncated domes, sidewalks, retaining curb, curb & gutter, cross gutters, full depth AC pavement, and the restoration of landscaping and irrigation systems.
The City solicited competitive bids for this project, and a total of nineteen (19) bids were received on September 4, 2025.These bids consisted of two portions: Bid “A” + Additive Bid “B”. Bid "A" is the base bid which consists of 8 curb ramp locations and miscellaneous sidewalk and cross gutter repairs, Additive Bid "B" is for 2 curb ramp locations and additional concrete repairs. The grand total of all bids was used as the basis in determining the low bid for this project. The contract will be for the amount represented by the grand total.
The lowest bid from CJ Concrete Construction, Inc., was found to be the lowest responsive and responsible bid. Staff recommends that City Council award a construction contract to CJ Concrete Construction, Inc., in the amount of $127,420.00. This amount includes all the base bid work as well as additive bid schedule items. In addition to the construction cost, there is a 10% construction contingency amount of $12,742.00 included to cover unforeseen conditions.
The total construction contract cost including the contingency amount is $140,162.00.
54 Recommendation:
Recommended Action: It is recommended the City Council:
1. Award a Public Works Agreement to CJ Concrete Construction, Inc. for the FY 2025-26 Annual Sidewalk and Curb Ramp Repair Project, City Project No. 26-102, in the amount of $127,420.00; and
2. Reject all other bids received and authorize the return of the bid bonds; and
3. Authorize the City Administrator to approve contact change orders up to 10% or $12,742.00 for a total construction contract not-to-exceed amount of $140,162.00; and
4. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
There is no specific strategic planning goal or objective associated with this agenda item.
Discussion:
The scope of this project includes removal of existing sidewalk, curb and gutter, and other existing improvements and construction of new concrete curb ramps, truncated domes, sidewalks, retaining curb, curb & gutter, cross gutters, full depth AC pavement, restoration of landscaping and irrigation systems.
On September 4, 2025, the City received nineteen (19) bids from contractors to construct the project improvements. The lowest 5 results are displayed in the table below:
Contractor Bid Amount
CJ Concrete Construction, Inc $127,420
NOBEST $136,000
Nesbou Homes $136,500
Ruiz Concrete and Paving Inc.$138,140
Pavement Rehab Company $138,890
After reviewing the bids, it was determined that CJ Concrete Construction, Inc., submitted the lowest responsible bid. Staff reviewed and analyzed their bid proposal, and it was found to be responsive and valid. Staff recommends that Council award a construction contract to CJ Concrete Construction, Inc. for the FY 2025-26 Annual Sidewalk and Curb Ramp Repair Project.
Fiscal Impact Summary:
The total construction cost for this project accounts to $140,162.00. This cost consists of the bid amount submitted by CJ Concrete Construction, Inc. in the amount of $127,420.00 and a construction contingency in the amount of $12,742.00. A total of $175,000.00 was budgeted in the FY 2025-26 CIP budget for this project. There is an available project balance of $175,000.00 for the construction of this project. Project funding is provided by the Community Development Block Grant Program (CDBG). Therefore, no local City funds will be used for this project. As such, sufficient funds exist for the recommended actions.
Attachments
25-26 Annual Sidewalk & Curb Ramp Repair Project - Public Works Agreement.pdf 55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
83 84
85 86
87 ABCDEFGHI J
Dear Policyholder,
Thank you for choosing Federated Insurance to handle your insurance and risk management needs. The attached certificate document(s) have been issued or updated.
Please feel free to contact us with any additional changes, additions or deletions that may be needed by contacting the Federated Client Contact Center at:
E-mail:[email protected]
Phone:1-888-333-4949
Fax:507-446-4664
Thank you for your business!
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Enclosed:
Certificate Document(s)
MISC-0829 (03-22)
88 89
90 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED BY CONTRACT ENDORSEMENT
This endorsement modifies insurance provided under the following:
BUSINESS AUTO COVERAGE PART
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement.
A.WHO IS AN INSURED for "bodily injury" and "property damage" liability is amended to include:
Any person or organization other than a joint venture, for which you have agreed by written contract to procure bodily injury or property damage "auto" liability insurance arising out of operation of a covered "auto" with your permission. However, this additional insurance does not apply to:
(1)The owner or anyone else from whom you hire or borrow a covered "auto". This exception does not apply if the covered "auto" is a "trailer" connected to a covered "auto" you own. (2)Your "employee" if the covered "auto" is owned by that "employee" or a member of his or her household.
(3)Someone using a covered "auto" while he or she is working in a business of selling, servicing, repairing, parking or storing "autos" unless that business is yours. (4)Anyone other than your "employees", partners (if you are a partnership), members (if you are a limited liability company), or a lessee or borrower or any of their "employees", while moving property to or from a covered "auto".
(5)A partner (if you are a partnership), or a member (if you are a limited liability company) for a covered "auto" owned by him or her or a member of his or her household.
B.The coverage extended to any additional insured by this endorsement is limited to, and subject to all terms, conditions, and exclusions of the Coverage Part to which this endorsement is attached.
In addition, coverage shall not exceed the terms and conditions that are required by the terms of the written agreement to add any insured, or to procure insurance.
C.The limits of insurance applicable to such insurance shall be the lesser of the limits required by the agreement between the parties, or the limits provided by this policy.
D.Additional exclusions. The insurance afforded to any person or organization as an insured under this endorsement does not apply:
1.To "loss" which occurs prior to the date of your contract with such person or organization;
2.To "loss" arising out of the sole negligence of any person or organization that would not be an insured except for this endorsement.
3.To "loss" for any leased or rented "auto" when the lessor or his or her agent takes possession of the leased or rented "auto" or the policy period ends, whichever occurs first.
Includes copyrighted material of Insurance Services Office, Inc. with its permission.
CA-F-127 (03-03) Policy Number: 1845023 Transaction Effective Date:11/12/2024
91 COMMERCIAL GENERAL LIABILITY
CG 20 01 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
PRIMARY AND NONCONTRIBUTORY -
OTHER INSURANCE CONDITION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
LIQUOR LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
The following is added to the Other Insurance
Condition and supersedes any provision to the
contrary:
Primary And Noncontributory Insurance
This insurance is primary to and will not seek
contribution from any other insurance available to
an additional insured under your policy provided
that:
(1)The additional insured is a Named Insured
under such other insurance; and
(2)You have agreed in writing in a contract
or agreement that this insurance would be
primary and would not seek contribution
from any other insurance available to the
additional insured.
© Insurance Services Office, Inc., 2018 Page 1 of 1
CG 20 01 12 19 Policy Number: 1845023 Transaction Effective Date: 11/12/2024
92 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS (FORM B)
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name of Person or Organization:
City of Placentia
401 E Chapman Ave
Placentia, CA 92670
(If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.)
WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.
Job or Project:
See IL-F-40-00028
Insured:
C J Concrete Construction, Inc.
10142 Shoemaker Ave
Santa Fe Springs, CA 90670-3404
Includes copyrighted material of Insurance Services Office, Inc., with its permission.
CG-F-64 (06-19)Policy Number: 1845023 Transaction Effective Date: 09/09/2025 (CG 20 10 11-85)
93 IL-F-40-00028 Extension Endorsement
Any coverage provided by this endors ement applies only to Project #26-102, FY 25-26 ANNUAL SIDEWALK AND CURB RA MP REPAIR PROJECT, CITY OF PLACENTIA, CA. Subject to the terms and conditi ons of the policy, Additional Insureds also includes The City of Placentia, its officers, employees, representatives, attorneys, and volu nteers.
IL-F-40-00028 (06-10)Policy Number: 1845023 Transaction Effective Date: 09/09/2025
94 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
INSURER(S) AFFORDING COVERAGE
INSURER F :
INSURER E :
INSURER D :
INSURER C :
INSURER B :
INSURER A :
NAIC #
NAME:
CONTACT
(A/C, No):
FAX
E-MAIL
ADDRESS:
PRODUCER
(A/C, No, Ext):
PHONE
INSURED
REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
OTHER:
(Per accident)
(Ea accident)
$
$
N / A
SUBR
WVD
ADDL
INSD
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person)
COMBINED SINGLE LIMIT
AUTOS ONLY
AUTOSAUTOS ONLY
NON-OWNED
SCHEDULEDOWNED
ANY AUTO
AUTOMOBILE LIABILITY
Y / N
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
DESCRIPTION OF OPERATIONS below
If yes, describe under
ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$
E.L. DISEASE - POLICY LIMIT
E.L. DISEASE - EA EMPLOYEE
E.L. EACH ACCIDENT
ER
OTH-
STATUTE
PER
LIMITS(MM/DD/YYYY)
POLICY EXP
(MM/DD/YYYY)
POLICY EFF
POLICY NUMBERTYPE OF INSURANCELTR
INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
EXCESS LIAB
UMBRELLA LIAB $EACH OCCURRENCE
$AGGREGATE
$
OCCUR
CLAIMS-MADE
DED RETENTION $
$PRODUCTS - COMP/OP AGG
$GENERAL AGGREGATE
$PERSONAL & ADV INJURY
$MED EXP (Any one person)
$EACH OCCURRENCE
DAMAGE TO RENTED
$PREMISES (Ea occurrence)
COMMERCIAL GENERAL LIABILITY
CLAIMS-MADE OCCUR
GEN'L AGGREGATE LIMIT APPLIES PER:
POLICY PRO-
JECT LOC
CERTIFICATE OF LIABILITY INSURANCE
DATE (MM/DD/YYYY)
CANCELLATION
AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.
CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED
AUTOS ONLY
9/9/2025
Behr Insurance Services Inc.
1420 E Los Angeles Ave #203
Simi Valley CA 93065
888-988-2347
[email protected]
CJ Concrete Construction Inc
10142 SHOEMAKER AVE
SANTA FE SPRINGS CA 90670-3404
COREPOINTE INS CO 10499
A Y Y CTP1003801 05/08/2025 05/08/2026 1,000,000
1,000,000
1,000,000
Project Full Name: 2025-2026 ANNUAL SIDEWALK AND CURB RAMP REPAIR PROJECT #26-102 Waiver of subrogation (WC 04 03 06) applies to workers compensation only if an executed written contract explicitly requires these specific endorsements. Coverage subject to policy terms and exclusions.
Orange County Superior Court
Probate Court Operations
341 The City Drive P.O. Box 14171
Orange, CA 92613
95 WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06
(Ed. 04-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENTCALIFORNIA
We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.)
You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2.00% of the California workers’ compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
Any person or organization as required by written contract
Notes:
1. This endorsement may be used to waive the company’s right of subrogation against named third parties who may be responsible for an injury.
2. The sentence in ( ) is optional with the company. It limits the endorsement to apply only to specific jobs of the insured, and only to the extent that the insured is required to obtain this waiver.
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.)
Endorsement Effective Policy No. Endorsement No.
Insured Insurance Company
Countersigned By
96 97