Agenda Item No: 1.e
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: October 7, 2025
Submitted by: Jesus Avila
From: Public Works
Subject:
Reject All Bids for Jaycee Parkette Renovation Project and Authorize the Initiation of a New Procurement Process by Staff
Financial Impact:
Fiscal Impact:
None.
Summary:
The Jaycee Parkette Renovation Project, NIB No. PW-25-04, includes park improvements such as the removal and replacement of the existing playground and rubberized surfacing, the addition of water-efficient irrigation, landscaping, and new park lighting. The project was publicly solicited, and twenty-three (23) bids were received on August 21, 2025. Staff recommend that the City Council reject all bids due to the total projected cost of the project now exceeding the allocated budget as a result of unforeseen cost escalations. These escalations necessitate a reassessment of the project scope, timeline, or the identification of additional funding sources.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Reject all bids and authorize the return of the bid bonds; and
2. Authorize Staff to initiate a new procurement process for the Jaycee Parkette Renovation Project; and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item is consistent with the City Council approved 5-Year Strategic Goal 5: Implement Public Infrastructure to Meet Community Needs, under Objective 5.2, which is working to complete the Placentia Parks Initiative Plan.
Discussion:
In 2021, the California State Parks, Office of Grants and Local Services (OGALS) announced the 2019 Statewide Park Development and Community Revitalization Program (SPP). Funds for this program are provided through Proposition 68 (Prop 68). California voters passed Prop 68 in June 2018 to safeguard natural resources, such as parks, and safe drinking water. This 1 competitive grant program provides funds to create new parks, expand existing parks, and/or renovate existing parks in critically underserved communities. After careful consideration of the grant criteria, Staff recommended to the City Council that the proposed grant applications be submitted for renovations of existing parks, including Jaycee Parkette. The Council approved the submission of the grant applications at the November 17, 2020, City Council meeting.
The City was notified in January 2022, that the renovation project for Jaycee Parkette was chosen by OGALS to receive a grant award of $610,000. Located in the La Jolla neighborhood, Jaycee Parkette serves the hundreds of students who attend Melrose Elementary School and Valadez Academy. The Jaycee Parkette Renovation Project will include the removal and replacement of the existing playground and rubberized surfacing, the addition of water-efficient irrigation, landscaping, and new park lighting.
In addition, on November 21, 2023, the City Council approved a professional services agreement for on-call landscape architectural design firms. The City selected Hirsch & Associates, Inc. (HAI) based on experience and expertise in designing park projects throughout Southern California. A professional services agreement was prepared with HAI to design Jaycee Parkette playground.
Bids for the project were publicly solicited and on August 21, 2025, twenty-three (23) bids were reviewed. The top five (5) bids are listed below. Due to recent cost escalations, the estimated project expenditures have surpassed the originally allocated funding, Staff recommends that City Council reject all bids under Public Contract Code §20166.
Contractor Bid Amount
RG General Engineering, Inc. $630,671.00
Rosenex $634,100.00
A2Z Construct Inc. $634,452.00
Micon Construction, Inc. $648,264.00
RS Construction & Development Inc $658,279.18
Upon City Council approval, Staff will reassess the project scope and timeline or seek additional funding sources. Should the recommended actions be approved, a new procurement process will be initiated, and the award of the contract may be brought before City Council for approval at a later date. Based on the grant guidelines, the project must be completed by June 30, 2028.
Fiscal Impact Summary:
The City was notified in January 2022, that the renovation project for Jaycee Parkette was chosen by OGALS to receive a grant award of $610,000. On November 21, 2023, the City Council approved a professional services agreement for on-call landscape architectural design firms. A purchase order for landscape design services for Jaycee Parkette was then executed for a cost of $98,945. A total of $511,055 in grant funding is available for this project. 2