Agenda Item No: 1.d
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: October 21, 2025
Submitted by: Matthew Di Mario
From: Public Works
Subject:
PROGRAM SUPPLEMENT AGREEMENT FOR THE GOLDEN AVENUE BRIDGE
REPLACEMENT PROJECT AND RESOLUTION AUTHORIZING THE CITY
ADMINISTRATOR TO EXECUTE STATE AND FEDERAL AGREEMENTS FOR THE
GOLDEN AVENUE BRIDGE REPLACEMENT PROJECT BETWEEN CALTRANS AND THE
CITY OF PLACENTIA
Financial Impact:
Fiscal Impact:
There is no direct fiscal impact associated with this recommended action.
Summary:
The Golden Avenue Bridge was constructed in 1934 and was rated as “functionally obsolete” by the California Department of Transportation (Caltrans) in 2005. The final design package of the Golden Avenue Bridge Replacement Project is complete. This project involves replacing the existing bridge to allow for two lanes of traffic that would include a sidewalk, a striped median center, bike lanes, and hand railing.
Caltrans is the agency tasked with overseeing the administration of federal transportation funds in California. In order for the City to be able to obligate funds and receive reimbursement, a Program Supplement Agreement (PSA) is needed to execute the master agreement between the State and the City of Placentia. This agreement will award $5,369,373 in federal funding to the City for the project. The total cost of this project is $6,280,716.01.
Caltrans also requires an authorizing resolution adopted by the City Council in order to obligate funds for grant funding.
Recommendation:
Recommended Action: It is recommended that the City Council:
1. Approve Program Supplement Agreement No. F012 with the California Department of Transportation; and
2. Adopt Resolution No. R-2025-54, a Resolution of the City Council of the City of Placentia, California, authorizing the City Administrator and/or her designee to execute Program Supplement Agreement No. F012 and all state and federal agreements for transportation grant funded projects with the California Department of Transportation; and
3. Authorize the City Administrator and/or her designee to execute all necessary 1 documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item is consistent with the City Council approved Five Year Strategic Goal 1: Ensure long-term fiscal sustainability, under Objective No. 1.2: Continue efforts to seek and obtain new sources of state and federal grants, including Federal and State earmarks and Biden Infrastructure Package.
Discussion:
The Golden Avenue Bridge was constructed in 1934 and was rated as “functionally obsolete” by the California Department of Transportation (Caltrans) in 2005. Since 2015, the City has worked with an engineering design team to complete the final design package for a new bridge. The project involves replacement of the existing bridge that spans the Carbon Canyon Creek channel. The new bridge will allow for two lanes of traffic that would include a sidewalk, a striped median center, bike lanes, and hand railing. These improvements will allow for increased bicyclist and pedestrian safety as they cross the bridge.
The City was awarded a Federal Earmark totaling $2,200,000 towards the cost of the project.
In addition to the $2,200,000 award, the City has been awarded an additional $3,169,373.
This brings the total Federal award amount to $5,369,373. These funds are being routed through the Federal Highway Administration (FHWA). With the federal award, the City funds that are obligated for this project are $911,343.01. The total cost of this project is $6,280,716.01. The awarded funding will help to cover the costs of replacing the Golden Avenue bridge.
Caltrans is the agency tasked with overseeing the administration of federal transportation funds throughout the State. In order for the City to be able to obligate the funds and receive reimbursement, a Program Supplement Agreement (PSA) is needed to execute the master agreement between the State and the City of Placentia. This agreement outlines how the funds are to be used, identifies eligible expenses and accounting requirements. The attached PSA will allocate $5,369,373 in grant funding awarded to the City for the project. Staff is recommending approval of PSA No. F012 between Caltrans and the City of Placentia.
Caltrans also requires an authorizing resolution adopted by the City Council in order to obligate funds for grant funding. Staff is currently required to seek Council approval for a resolution on each individual project, even if the City Council has already authorized the receipt and expenditure of the funding during the annual budget adoption process. The attached resolution (Attachment 2) authorizes the City Administrator and/or her designee to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements, and any amendments thereto, with Caltrans. Staff is recommending adoption of Resolution No. R-2025-54 to expedite this process. By authorizing the City Administrator to execute these agreements and any related amendments in advance, Staff will be able to accelerate the availability of funds, speed up the approval process for the design phase with Caltrans, streamline the approval process for the bidding and construction phases with Caltrans, decrease the time spent on preparing staff reports. Resolution No. R- 2025-54 will allow the City Administrator to streamline the approval process of future agreements and future Fund Exchange and/or future Fund Transfer Agreements relating to this project.
Fiscal Impact Summary:
2 There are no direct costs associated with the recommended actions. The estimated cost for the Golden Avenue Bridge Project is $6,280,716.01 and funds have been included in the Adopted Fiscal Year (FY) 2025-2026 Capital Improvement Program (CIP) Budget. The Federal award amount of this project is $5,369,373. This leaves the City's share of $911,343.01 which is allocated through Measure U funds.
Attachments
Attachment 1 - Program Supplement Agreement No. F012.pdf Attachment 2 - Resolution No. R-2025-54.docx
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ATTACHMENT 2
Resolution No. R-2025-54
RESOLUTION NO. R-2025-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AUTHORIZING THE CITY
ADMINISTRATOR AND/OR HER DESIGNEE TO EXECUTE
MASTER AGREEMENTS, PROGRAM SUPPLEMENTAL
AGREEMENTS, FUND EXCHANGE AGREEMENTS, FUND
TRANSFER AGREEMENTS BETWEEN THE STATE OF
CALIFORNIA, DEPARTMENT OF TRANSPORTATION
(CALTRANS) AND THE CITY OF PLACENTIA FOR
FEDERAL-AID PROJECTS AND STATE-FUNDED
PROJECTS
A. Recitals
(i). The City of Placentia is eligible to receive Federal and/or State funding for certain Transportation Projects, through the California Department of Transportation (Caltrans); and.
(ii). Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements and/or Fund Transfer Agreements need to be executed with the California Department of Transportation before such funds could be claimed; and (iii). Caltrans requires Program Supplemental Agreements to be executed for the administration of federal grant funds received; and
(iv). The City of Placentia wishes to delegate authorization to execute Program Supplement Agreement No. F012 to Administering Agency-State Agreement No. 12- 5269F-15, all future agreements and any amendments thereto to the City Administrator and/or her designee.
B. Resolution
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., above.
2. The Placentia City Council hereby authorizes the City Administrator and/or her designee to execute all Master Agreements, Program Supplemental Agreements, Fund Exchange Agreements, Fund Transfer Agreements and any amendments thereto with California Department of Transportation. 11 ATTACHMENT 2
Resolution No. R-2025-54
APPROVED and ADOPTED this 21st day of October 2025.
__________________________
Kevin Kirwin, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City Of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 21st day of October 2025, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
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