Agenda Item No: 1.d
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: November 4, 2025
Submitted by: Shelley Kennell
From: Public Works
Subject:
APPROVAL OF PROFESSIONAL ENGINEERING DESIGN SERVICES AGREEMENT WITH ALTA PLANNING + DESIGN, INC. FOR THE ATWOOD MULTIPURPOSE TRAIL PROJECT Financial Impact:
Fiscal Impact:
Expense:
$334,531.00 Total Cost of Services over 17 months
Available Budget:
$334,531.00 Total Project Budget Project# 69-2502
$272,000.00 Fiscal Year 2025-26 CIP (226-90300-9600)County Grants $ 25,331.00 Fiscal Year 2025-26 CIP (303-90300-9800)Traffic Impact Fee $ 37,200.00 Fiscal Year 2025-26 CIP (302-90300-9800)Quimby in Lieu Summary:
The proposed project would be an approximately 20-foot-wide trail alongside the Atwood Channel right-of-way. The trail would include a paved multiuse path; midblock crossings with ADA accessibility including modified sidewalks and curb ramps; access gates; a trailhead at Parque de Los Niños; new street signs; path striping and wayfinding signage; and landscaping along selected shoulders or best management practices adjacent to the path. Existing trail slope and grades would be maintained where possible. The proposed project would include the construction of a 1.0-mile-long segment multiuse trail stretching from the BNSF/Metrolink rail line tracks to Lakeview Avenue to expand the City’s bikeway network and enhance pedestrian and biking connectivity. A 0.1-mile-long segment from Jefferson Street to the BNSF/Metrolink railroad tracks that includes a trail extension and a bridge over the BNSF/railroad tracks is under consideration.
The City solicited a request for competitive proposals from qualified engineering firms to provide all required professional engineering and environmental services needed to complete the City’s federally funded Atwood Multipurpose Trail Project (CML-5269(029)) Plans, Specifications, and Estimates (PS&E) packages as well as construction engineering assistance once the project is awarded for construction.
Recommendation:
Recommended Action: It is recommended that the City Council:
1 Funding Source Amount
FY 25/26 County Grants $ 272,000.00
FY 25/26 Traffic Impact Fee $ 25,331.00
FY 25/26 Quimby In Lieu $ 37,200.00
Total $ 334,531.00
1. Approve a Professional Services Agreement with Alta Planning + Design, Inc. for the Atwood Multipurpose Trail Project in the amount of $334,531.00; and
2. Authorize the City Administrator to increase contract amendments up to ten percent (10%); and
3. Authorize the City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
Strategic Plan Statement:
This item conforms to Strategic Plan Goal 6, specifically, Objective 6.2: Execute the Preliminary Concept of the Atwood Multipurpose Trail Project.
Discussion:
Staff prepared a Request For Proposals (RFP) for Professional Design Services. The City received two proposals from qualified engineering firms. Staff reviewed the submitted proposals and the cumulative composite score for the firm’s proposal is noted below:
Firm Score
Alta Planning + Design, Inc.90
IDS Group, Inc.80
Staff recommends awarding the contract to Alta Planning + Design, Inc. Alta has extensive experience and expertise in providing professional design services for trail improvement projects. They have experience with Caltrans Local Assistance which will benefit the City in receiving authorization to proceed with construction from Caltrans once the bid package is ready to bid. The term of the proposed Professional Services Agreement will be for a total of 17 months from November 4, 2025, to April 13, 2027.
Fiscal Impact Summary:
The recommended actions will award a proposed Professional Services Agreement with Alta Planning + Design, Inc. for a seventeen-month not-to-exceed contract amount of $334,531.00.
Funding for this project is supported by the sources as outlined below:
Attachments
Professional Services Agreement with Alta.pdf
2 3
4 5
6 7
8 9
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
28 29
30 31
32 33
34 35