1.H RESOLUTION TO AMEND THE PAY SCHEDULE FOR PART-TIME EMPLOYEES IN COMPLIANCE WITH THE STATE MINIMUM WAGE INCREASE — Placentia City Council, November 18, 2025

Agenda Item No: 1.h

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: November 18, 2025
Submitted by: Alice Burnett
From: Human Resources
Subject:

RESOLUTION TO AMEND THE PAY SCHEDULE FOR PART-TIME EMPLOYEES IN

COMPLIANCE WITH THE STATE MINIMUM WAGE INCREASE
Financial Impact:

Fiscal Impact:

FY25-26 $4,500 ($9,000 annually) (104071-5005)
Summary:

To comply with the state minimum wage increase effective January 1, 2026, it is necessary to amend the pay schedule for part-time employees. It is anticipated that the cost to implement this minimum wage increase will cost the City approximately $9,000 per year in total compensation. Prorated costs in the amount of $4,500 will be funded by the General Fund for the remainder of the fiscal year.

Recommendation:

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2025-68, a Resolution of the City Council of the City of Placentia, California amending the pay schedule for part-time employees effective January 1, 2026; and

2. Adopt Resolution No. R-2025-69, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2025-26 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures.

Strategic Plan Statement:

This item is consistent with the City Council approved Five Year Strategic Goal 8 to Improve City Governance, under Objective 1, update all rules, policies and procedures to be consistent with MOUs and State/Federal regulations.

Discussion:

The City’s Pay Schedule for Part-Time Positions consists of non-competitive services positions that are excluded from the civil service system. California employers are governed by federal and state minimum wage laws. For 2025, the California minimum wage is $16.50.

Due to cost-of-living increase required by the State’s minimum wage law, effective January 1, 1 2026, California’s minimum wage will increase by 2.49 percent (2.49%) from $16.50 to $16.90 per hour for all employers. California Labor Code section 1182.12 requires an annual review of the wage rate using the U.S. Consumer Price Index (CPI) and rate of change over the two most recent CPI rates. According to section 1182.12(c), the adjusted minimum wage will be calculated to be the lesser of 3.5% or the rate of change. Since the California Department of Finance calculated that the CPI increased by 2.49% from 2023-2024 to 2024-2025, it has been determined that the minimum wage shall be subsequently increased by 2.49% to $16.90 an hour and be effective January 1, 2026. This will affect approximately 82 part-time employees, who now earn less than $16.90 per hour in job classifications shown on the proposed resolution and pay schedule. Staff is recommending that the City Council adopt the proposed part-time pay schedule to ensure all employees are paid at least the California minimum wage of $16.90 per hour.

The City plans to address the part-time salary schedule more comprehensively in the near future now that the Classification and Compensation Study has been completed.

The adoption of this resolution is necessary pursuant to the Personnel Rules and Regulations of the City of Placentia, Rule IV, Section 1, which states proposed compensation schedules must be submitted to the City Council for approval.

Fiscal Impact Summary:

This proposal will cost the City approximately $9,000 per year in total compensation. Staff requests approval of a budget amendment in the prorated amount of $4,500 from the General Fund’s fund balance for the remainder of the current fiscal year.

Attachments
Resolution_No._R-2025-68_Minimum_Wage_changes_2026 .docx Appendix A: Reso 2025-68 Part time salary schedule'26 - Attachment A.pdf Attachment_1_-Budget_Amendment_Resolution_No.__R-2025-69_- __Minimum_wage_increase.docx
2 Resolution No. R-2025-68

Page 1 of 2 ends

RESOLUTION NO. R-2025-68

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AMENDING THE PAY

SCHEDULE FOR PART-TIME EMPLOYEES EFFECTIVE
JANUARY 1, 2026

A. Recitals.

(i). The City’s Pay Schedule for Part-Time Employees consists of unrepresented non-competitive services positions that are excluded from the civil services system.

(ii). To comply with state minimum wage increase effective January 1, 202 6, it is necessary to amend the pay schedule for part-time employees.

(iii). Personnel Rules and Regulations of the City of Placentia, Rule IV, Section 1, requires approval of proposed compensation schedules by City Council.

(iv). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The City Council desires to amend said Schedule for Part-Time Employees, effective January 1, 2026.

3. The Mayor shall sign this Resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

3 Resolution No. R-2025-68

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PASSED, ADOPTED AND APPROVED THIS 18th DAY OF NOVEMBER 2025.

__________________________
Kevin Kirwin, Mayor
ATTEST:

_________________________
Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE

I, Robert S. McKinnell, City Clerk of the City of Placentia, hereby certify that the foregoing Resolution was adopted a regular meeting of the City Council of the City of Placentia, held on the 18th day of November 2025, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

_______________________________
Robert S. McKinnell, City Clerk

APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney

Attachment:

Appendix A: 2026 Pay Schedule for Part-Time Employees

4 Adopted by City Council 2025.11.18 Resolution No. R-2025-68 APPENDIX "A" SALARY SCHEDULE PART‐TIME
EFFECTIVE JANUARY 1, 2026

SECTION 1
The compensation of part‐time employees of the City of Placentia shall be set forth in the table herein below:

STEPS

CLASS TITLE A B C D
Admin. Intern. $16.90
Clerical Aide $18.54 $18.91 $19.29 $19.67
Maintenance Aide $24.85
Police Cadet $16.90
Pol Reserve Off – Level 1 $21.43 $22.82 $24.21 $25.71

Lifeguard $16.90 $17.23
Instructor Guard $17.57 $17.93 $18.28 $18.64
Sr. Instr. Guard $19.69 $20.09 $20.49 $20.90
Pool Manager $20.82 $21.24 $21.65 $22.09

Com. Serv. Leader $16.90
Sr. Com. Serv. Leader $16.90 $17.23
Com. Serv. Specialist $17.57 $17.93 $18.28 $18.64
Sr. Com. Serv. Specialist $19.03 $19.41 $19.80 $20.20
Program Coordinator $21.00 $21.42 $21.85 $22.29

SECTION 2
Part‐time employees may progress to the next salary step after satisfactorily completing a minimum of four hundred (400) hours of work at the current salary step and one year of service An evaluation of the employee's performance should be completed prior to the salary change.

SECTION 3
The following classes are elected or appointed by City Council:

CLASS TITLE SALARY
Mayor/Councilmembers $150.00
City Clerk $150.00
City Treasurer $50.00

5 Resolution No. R-2025-69

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RESOLUTION NO. R-2025-69

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AUTHORIZING A BUDGET
AMENDMENT IN FISCAL YEAR 2025-26 IN COMPLIANCE
WITH CITY CHARTER OF THE CITY OF PLACENTIA §§ 1206
AND 1209 PERTAINING TO APPROPRIATIONS FOR
ACTUAL EXPENDITURES.

A. Recitals.

(i). The adopted budget for the 2025-26 Fiscal Year sets out estimated appropriations for City expenses throughout the year.

(ii). From time to time the adopted budget must be adjusted when precise expenditures are finally determined or when estimated expenditures exceed projected costs allocated.

(iii). City Charter of the City of Placentia § 1206 authorizes the City Council to amend or supplement the budget by motion adopted by the affirmative votes of at least three members so as to authorize the transfer of unused balances appropriated for one purpose to another purpose, or to appropriate available revenues not included in the budget. All other legal prerequisites to the adoption of this Resolution have occurred.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. In all respects as set forth in the Recitals, Part A., of this Resolution.

2. The adopted budget for Fiscal Year 2025-26, Resolution No. R-2025-25, is hereby amended to adjust the following accounts as specified below:

Fund Description Department GL Account Amount Type
General
Fund
Part Time
Salaries

Community
Services
104071-5005 $4,500.00 Increase

3. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

6 Resolution No. R-2025-69