Placentia City Council
December 2, 2025

Agenda Item No: 1.b

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: December 2, 2025
Submitted by: Brooke Lovell
From: Administrative Services
Subject:

APPROVAL OF MINUTES
Recommendation:

Recommended Action: It is recommended that the City Council:

Approve minutes of the Regular meetings of the City Council/Successor Agency/ICDA/PPFA held October 1, 2024; November 19, 2024; December 3, 2024; December 17, 2024; January 14, 2025; February 4, 2025; and February 18, 2025.

Attachments

10.01.24 CC Regular Minutes.pdf

11.19.24 CC Regular Minutes.pdf

12.03.24 CC Regular Minutes.pdf

12.17.24 CC Regular Minutes.pdf

01.14.25 CC Regular Minutes.pdf

02.04.25 CC Regular Minutes.pdf

02.18.25 CC Regular Minutes.pdf
1 Placentia City Council/Successor Agency/ICDA/PPFA Minutes October 1, 2024 Page 1 of 5
Placentia City Council Study Session and Regular Meeting Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority

MINUTES
October 1, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL STUDY SESSION – 4:30 PM

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 4:30 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)

ORAL COMMUNICATIONS:

Julie Suchard expressed concerns about the City’s travel policies and suggested new policies to prevent misuse.

REGULAR AGENDA: STUDY SESSION

1. UPDATE TO POLICY NO. 344 GOVERNING TRAVEL AND MEETING ALLOWANCES AND POLICY NO. 445 PROCUREMENT (CREDIT) CARD USE
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

1. Review and discuss the proposed updates to Policy No. 344 governing Travel and Meeting Allowances for city staff and elected officials; and

2. Direct staff to incorporate changes discussed and bring back updated Policy No. 344 for approval; and

3. Review and discuss proposed updates to Policy No. 445 Procurement (Credit) Card Use; and

4. Authorize City Administrator to approve changes as discussed under his authority.

Director of Finance Jennifer Lampman provided a brief presentation on the item.

City Council directed Staff to incorporate the requested changes into Policy No. 344 and return the revised policy for City Council approval at a future meeting. The City Administrator was authorized to update and approve the revised Procurement (Credit) Card Policy (Policy No. 445) under his administrative authority.

RECESS: The City Council and Boards of Directors recessed to their 5:30 p.m. Closed Session.

MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)

ORAL COMMUNICATIONS:

City Clerk McKinnell stated the City Clerk’s Office received no public comment for Closed Session.

2 Placentia City Council/Successor Agency/ICDA/PPFA Minutes October 1, 2024 Page 2 of 5
CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session items.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.9(d)(2)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(1 case)

2. Pursuant to Government Code Section 54957(b)

PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None

STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Emergency & Health Services Manager Patrick Powers; Deputy Director of Public Works Gabriel Gabany- Guerro; Deputy City Clerk Carole M. Wayman

INVOCATION: Chaplain Charles Frost

PLEDGE OF ALLEGIANCE: Mayor Yamaguchi

PRESENTATIONS:

A. Proclamation of October 6-12, 2024, as Fire Prevention Week Presenters:

Recipient:

Mayor Yamaguchi and City Council
Fire Marshal Amanda Horner
Mayor Yamaguchi presented a proclamation to the recipient, proclaiming October 6-12, 2024, as Fire Prevention Week in the City.

B. Pony Baseball World Series Champion Teams - Presentation of Medals and Certificates Presenters:

Recipients:

Mayor Yamaguchi and City Council
Pony Baseball World Series Champion Team Members and Coaches Mayor Yamaguchi recognized the Pony Baseball Team for their outstanding season and for winning the World Series title. Individual players and coaches were called forward and honored for their achievements.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.

There was no reportable action.

3 Placentia City Council/Successor Agency/ICDA/PPFA Minutes October 1, 2024 Page 3 of 5
CITY ADMINISTRATOR REPORT: None

ORAL COMMUNICATIONS:

Rich Liem expressed concern over road construction delays, the lack of paving and maintenance of streets in the North Palm Village area and requested the City Council to repair the streets.

JoAnn Sowards expressed concern on the street conditions in the North Palm Village area and requested the City Council take action to repair the streets.

Craig Green expressed concerns of recent candidate Carson Teal’s comments about City finances and public safety, highlighting the City's fiscal improvements and proper management.

John Loguidice expressed concern about the road conditions, the lack of paving and maintenance of streets in the north palm village area and requested the City Council to repair the streets.

Julie Suchard expressed concerns on matters related to City Administrator Damien Arrula’s compensation package and requested access to the investigation report.

CITY COUNCIL MEMBER COMMENTS
Councilmember Shader reported attending a mobility conference on the Metrolink Station in Old Town Placentia, a Metrolink workgroup, a conference call with Rebuild SoCal, and a Sewer, Refuse Recycling Committee meeting. She announced the Old Town Live Autumn Series Concert on October 3, 2024, from 6:00 p.m. – 8:00 p.m. at the 100 block of Santa Fe and Old Town Placentia and encouraged all to attend.

Councilmember Smith reported attending the Southern California Association of Governments (SCAG) meeting, the Orange County Council of Governments (OCCOG) meeting, the Hispanic Heritage Month Prayer Breakfast at Vanguard University, and Mayor Yamaguchi’s State of the City. He announced the 2024 Fire and Life Safety Department Open House on October 5, 2024, from 10:00 a.m. – 1:00 p.m. stated for more information, email [email protected].

Mayor Pro Tem Kirwin announced the City is accepting applications for Commissions and Committees and encouraged those who are interested to visit the City’s website for more information.

Mayor Yamaguchi reported attending a ride along with the Placentia Firefighters at Station 2 and enjoyed a demonstration of the jaws of life. He thanked everyone who attended the State of the City event and announced the Heritage Day Parade and Car Show event will be on Saturday, October 19, 2024, at Tri City Park.

1. CONSENT CALENDAR (1.a through 1.f):

City Attorney/City Counsel Bettenhausen noted a correction to Item 1.f. Mayor Yamaguchi pulled Item 1.e, for a no vote. Motion by Yamaguchi, seconded by Shader, and carried a 4-0-1 vote, to approve the balance of the Consent Calendar with the correction to Item 1.f, as noted by City Attorney Bettenhausen, as recommended, Wanke absent.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve.
(Approved 4-0-1, as recommended, Wanke absent)

1.b MINUTES CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETINGS OF MAY 21, 2024, AND JUNE 4, 2024
Recommended Action: It is recommended that the City Council:

Approve.
(Approved 4-0-1, as recommended, Wanke absent)
4 Placentia City Council/Successor Agency/ICDA/PPFA Minutes October 1, 2024 Page 4 of 5

1.c CITY FISCAL YEAR 2023-24 REGISTERS FOR OCTOBER 1, 2024 Electronic Disbursement Register
Fiscal Impact: $ 43,224.38
CITY FISCAL YEAR 2024-25 REGISTERS FOR OCTOBER 1, 2024
Check Register
Fiscal Impact: $1,927,454.74
Electronic Disbursement Register
Fiscal Impact: $945,851.57
Recommended Action: It is recommended that the City Council:

Receive and file.
(Approved 4-0-1, as recommended, Wanke absent)

1.d A RESOLUTION AUTHORIZING PERSONS HOLDING CERTAIN DESIGNATED POSITIONS TO

EXECUTE URBAN AREA SECURITY INITIATIVE GRANT DOCUMENTS FOR AND ON BEHALF OF THE

CITY OF PLACENTIA
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

1. Review and adopt Resolution No. R-2024-65, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute Urban Area Security Initiative (UASI) Grant documents for and on behalf of the City of Placentia; and

2. Authorize the City Administrator and designated persons within the Placentia Police Department to oversee and administer the projects associated with the Anaheim/Santa Ana UASI training and funding on behalf of the City.
(Approved 4-0-1, as recommended, Wanke absent)

1.e AMENDMENT NO. 5 TO PROFESSIONAL SERVICES AGREEMENT WITH TOTUM CORPORATION

FOR CONSTRUCTION INSPECTION SERVICES ON CITYWIDE FIBER OPTIC DEPLOYMENT

PROJECT
Fiscal Impact:

Expense: $73,000 Amendment No. 5 for Additional Inspection Services for Citywide Fiber Optic Deployment
Budget: $73,000 FY 24-25 Operating Budget (103551-6099) Recommended Action: It is recommended that the City Council:

1. Approve Amendment No. 5 to a Professional Services Agreement with Totum Corporation to provide construction inspection services for the Citywide Fiber Optic Deployment Project for a new not-to-exceed amount of $673,000; and

2. Authorize the City Administrator to approve contract amendments up to 10% of the cumulative contract not-to-exceed amount, or $67,300; and

3. Authorize the City Administrator to approve the agreement in a form approved by the City Attorney.
(Failed 2-2-1, Kirwin and Yamaguchi voted no, Wanke absent) Mayor Yamaguchi pulled Item 1.e, for a no vote.

Motion by Shader, seconded by Smith, motion failed, Kirwin and Yamaguchi voted no, Wanke absent.

1.f A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, CALIFORNIA, ADOPTING PURCHASING POLICY LANGUAGE IN COMPLIANCE WITH HEALTH AND SAFETY CODE 1797.231 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
5 Placentia City Council/Successor Agency/ICDA/PPFA Minutes October 1, 2024 Page 5 of 5

1. Direct Staff to develop and issue an RFP to identify a potential private BLS (Basic Life Support) ambulance partner for ambulance transportation serving the Orange County Exclusive Ambulance Operating Area – A (EOA-A) that is comprised of the cities of Placentia and Yorba Linda and certain county unincorporated areas (Attachment 1) managed by the County of Orange; and

2. Using the results from the RFP, direct Staff to design a non-binding public/private partnership to present to the City Council for further consideration at a subsequent meeting, and for potential direction to submit a proposal to the Orange County RFP for the provision of 9-1-1 Basic Life Support emergency ambulance response; and

3. Adopt Resolution No. R-2024-67 establishing a written policy in compliance with Health and Safety code 1797.231.
(Approved 4-0-1, as recommended, Wanke absent)
City Attorney/City Counsel Bettenhausen noted a minor correction to the resolution being adopted.

Specifically, in the fifth "Whereas" clause and the third line of the "Now, Therefore" clause, the code reference should be revised from ".230" to ".231, subsection B.", all other content in the resolution would remain unchanged.

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a APPROVAL OF THE DESIGN CONCEPT PLAN FOR THE JAYCEE PARKETTE RENOVATION CIP AND PROP 68 PROJECT NO. 7313
Fiscal Impact:

The total grant award for the project at Jaycee Parkette is $610,000. The grant funds are reimbursed by the California Department of Parks and Recreation. The City is not required to provide any matching funds for this grant. Funding for the project has been appropriated in the FY 24-25 budget as part of the Capital Improvement Program (CIP). The project will also be carried over into subsequent Fiscal Years until completion of the project. Based on the grant guidelines, the project must be completed by June 30, 2028.

Recommended Action: It is recommended that the City Council:

1. Provide Staff with input to incorporate into the design plan for the renovation of the Jaycee Parkette playground project; and

2. Approve the design concept plan for the Jaycee Parkette playground renovation project. (Approved 4-0-1, as recommended, Wanke absent)
Senior Civil Engineer Gabriel Guerrero-Gabany gave a presentation on the item.

Motion by Yamaguchi, seconded by Kirwin, carried a 4-0-1 vote, to approve Item 3.a, as recommended.

CITY COUNCIL/BOARD MEMBERS REQUESTS: None

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:30 p.m. to a regular City Council meeting on Tuesday, October 15, 2024, at 5:30 p.m.

______________________________________________
Jeremy Yamaguchi, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary
6 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 1 of 9
Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority

MINUTES
November 19, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None

ORAL COMMUNICATIONS:

City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session.

CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session items.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54957

PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator

2. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property:

Agency Negotiator:

Negotiating Parties:

Under Negotiations:
201 N. Bradford Avenue
Joseph Lambert, Director Development Services and Andrew Gonzales, Planning Manager
DISH Wireless, LLC
Price and Terms of Payment

3. Pursuant to Government Code Section 54956.9(d)(2)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(1 case)

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None

STAFF PRESENT:
7 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 2 of 9
City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio, Deputy Director of Administrative Services Jeannette Ortega; Director of Human Resources Alice Burnett; Director of Finance Jennifer Lampman, Director of Community Services Lydie Gutfeld, City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman

INVOCATION: Chaplain Kenneth Curry

PLEDGE OF ALLEGIANCE: Mayor Yamaguchi

PRESENTATIONS:

A. Proclamation of November as Family Court Awareness Month Presenter:

Recipient:

Mayor Yamaguchi and City Council
Jana Laborde, Family Court Awareness Committee
Mayor Yamaguchi presented a proclamation to the recipient, proclaiming November 2024 as Family Court Awareness Month in the City.

B. Placentia Chamber of Commerce Annual Report
Presenters: Kenny Binnings
Mayor Yamaguchi introduced Kenny Binnings who gave a presentation of the Placentia Chamber of Commerce Annual Report.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.

There was no reportable action.

CITY ADMINISTRATOR REPORT: None

ORAL COMMUNICATIONS:

Mark Hammel expressed frustration regarding street maintenance and ongoing neglect of road repairs and requested the City Council prioritize street improvements.

Scott King expressed concerns with the City’s Planet Bids process and requested that the City Council address street and road conditions before approving new projects.

JoAnn Sowards expressed concerns regarding the use of Measure U funds, traffic safety, and the continued neglect of street repairs, and requested the City Council prioritize road improvements.

Steven Besnehtte suggested the City organize and promote a holiday home decorating contest to foster community spirit, offering detailed recommendations and volunteering to assist with the effort.

City Treasurer Kevin Larson provided an update on his prior recommendation for a forensic audit of former City Administrator Arrula and suggested reallocating those funds toward street repairs. He also recommended refunding participants of the Kraemer Park Legacy Brick program due to project delays.

James Jing expressed concerns regarding property damage and unapproved landscaping alterations in the Birkenstock Estates community. He requested the City Council direct Staff to enforce applicable regulations and correct the violations.

John Beltran expressed concerns about street conditions, safety, and ADA curb improvements in the El Dorado community, and requested the City Council defer other projects in favor of street repairs.

8 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 3 of 9
Craig Green expressed interest in being appointed to the Orange County Mosquito and Vector Control District Board of Trustees.

Julie Suchard expressed concerns regarding the management of funds related to former City Administrator Arrula’s compensation and requested access to his separation agreement and investigation report.

CITY COUNCIL MEMBER COMMENTS
Councilmember Shader reported attending the Veterans Day Ceremony and City meetings related to the Metrolink station in Old Town Placentia.

Councilmember Smith reported attending the Southern California Association of Governments (SCAG) Transportation Committee meeting, Santa Fe Merchants meeting, Chamber of Commerce meeting, Placentia Community Services meeting, Veterans Day Ceremony, Tip-A-Cop fundraiser, and the Placentia Fire Association’s Annual Golf Tournament.

Councilmember Wanke reported attending the Administration Committee meeting for the Orange County Sanitation District and expressed appreciation to the community for participating in the Council meeting.

Mayor Pro Tem Kirwin echoed appreciation for public participation and announced a holiday toy drive hosted by the City of Placentia Community Services Department, Police Department, Fire and Life Safety Department, and Placentia Library, with donations accepted through December 12, 2024.

Mayor Yamaguchi thanked two outgoing members of the Streets and Transportation Committee for their service, reported attending the City Selection Committee meeting and stated Fred Chung would continue as Placentia’s representative to Orange County Transportation Authority (OCTA). He emphasized his accessibility to the public and expressed hope for resolving the street-related concerns raised during the meeting.

1. CONSENT CALENDAR (1.a through 1.j):

Motion by Shader, seconded by Kirwin, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve.
(Approved 5-0, as recommended)

1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR NOVEMBER 19, 2024 Check Register
Fiscal Impact: $ 573,236.60
Electronic Disbursement Register
Fiscal Impact: $ 696,380.96
Recommended Action: It is recommended that the City Council:

Receive and file.
(Approved 5-0, as recommended)

1.c ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE CITY HALL ADMINISTRATIVE OFFICE AREA IMPROVEMENT PROJECT, CITY PROJECT NO. 5307 Fiscal Impact:

Expense: $130,900.00 Original Construction Contract
$ -1,022.00 Balancing Contract Change Order No. 1
$129,878.00 Total Construction Cost

Budgeted: $181,232.06 FY 2023-24 & FY 2024-25 CIP Budget 9 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 4 of 9
Recommended Action: It is recommended that the City Council:

1. Accept the work performed by RS Construction & Development, Inc. for construction of the City Hall Administrative Office Area Improvement Project, City Project No. 5307 for a total amount of $129,878.00; and

2. Authorize the Acting City Administrator to file a Notice of Completion with the Orange County Clerk-Recorder's Office for the Project; and

3. Authorize the Acting City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 5-0, as recommended)

1.d ACCEPTANCE OF TWO RESIGNATIONS FROM THE STREETSCAPE AND TRANSPORTATION

ADVISORY COMMISSION AND CONSIDERATION OF THE APPOINTMENT OF A NEW

COMMISSIONER
Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Accept the resignation of Nick Polichetti from the Streetscape and Transportation Advisory Commission effective October 1, 2024; and

2. Accept the resignation of Thomas Ingalls from the Streetscape and Transportation Advisory Commission effective November 4, 2024; and

3. Consider the appointment of alternate member Anthony Marhoefer to the Streetscape and Transportation Advisory Commission effective December 1, 2024; and

4. Direct Staff to update the City's master Commission/Committee vacancy list to include vacancies on the Streetscape and Transportation Advisory Commission and solicit applications.
(Approved 5-0, as recommended)

1.e ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION FOR THE WAYFINDING DIRECTIONAL SIGNAGE PROJECT PHASE 1, CITY PROJECT NO.1403 Fiscal Impact:

Expense: $ 86,146.49 Original Construction Contract
$ 15,853.51 Change Order No. 1
$ 2,170.00 Change Order No. 2 & 3
$ 104,170.00 Total Construction Cost
Budgeted: $ 200,000.00 FY 2023-24 & FY 2024-25 CIP Budget Recommended Action: It is recommended that the City Council:

1. Accept the work performed by Square Signs LLC DBA Front Signs, for construction of the Wayfinding Directional Signage Project (Wayfinding Project Phase I), City Project No. 1403 for a grand total amount of $104,170; and

2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk- Recorder’s Office for the Project; and

3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 5-0, as recommended)

1.f AGREEMENT WITH ST. JUDE HOSPITAL TO ACCEPT A HEALTHY COMMUNITIES INITIATIVE GRANT

TO SUPPORT COMMUNITY HEALTH AND WELLNESS
Fiscal Impact:

Expense: $60,000 St. Jude Grant
Revenue: $60,000 St. Jude Grant
Recommended Action: It is recommended that the City Council:

1. Approve a Restricted Project Grant Agreement with St. Jude Hospital to accept a $60,000 Healthy Communities Initiative Grant to support community health and wellness; and 10 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 5 of 9

2. Approve Resolution No. R-2024-72, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.g MEASURE M (M2) EXPENDITURE REPORT FOR FISCAL YEAR 2023-24 Fiscal Impact: There is no fiscal impact to the recommended action.

Expense: $ 9,250.00 Acquisition Costs
Available Budget: $ 21,474.01 Proposed Budget Resolution No. R-2024-80 (331801-6740) Recommended Action: It is recommended that the City Council:

Adopt Resolution No. R-2024-76, a Resolution of the City Council of the City of Placentia, California, concerning the Fiscal Year 2023-24 Measure M2 (M2) Expenditure Report for the City of Placentia. (Approved 5-0, as recommended)

1.h APPROVAL OF FINAL TRACT MAP NO. 19183 FOR THE DEVELOPMENT OF AN APPROXIMATE 1.3- ACRE SITE WITH 39 RESIDENTIAL TOWNHOME UNITS LOCATED AT 1952 & 1958 EAST VETERANS WAY WITHIN THE HIGH DENSITY RESIDENTIAL (R-3) ZONING DISTRICT Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Approve Final Tract Map No. 19183, subject to final review and approval by the County Surveyor; and

2. Accept the offer of easement dedication for ingress and egress purposes for emergency and public security vehicles; and

3. Authorize the Mayor and City Clerk to execute a Subdivision Improvement Agreement, in a form approved by the City Attorney for public improvements associated with Tract Map 19183; and

4. Authorize the City Clerk to sign Final Tract Map No. 19183. (Approved 5-0, as recommended)

1.i GRANT OF EASEMENT TO SOUTHERN CALIFORNIA EDISON FOR ELECTRIC UTILITY SYSTEMS LOCATED AT 2210 VALENCIA AVENUE, KOCH PARK
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

1. Approve the Grant of Easement to Southern California Edison for electric utility systems located at 2210 Valencia Avenue, Koch Park; and

2. Authorize the Acting City Administrator to execute the Grant of Easement on behalf of the City in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.j APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ALL AMERICAN BUILDING SERVICES FOR THE FY 2024-2025 RESIDENTIAL STREET CURB RAMPS PROJECT, CITY PROJECT NO. 2503
Fiscal Impact:

Expense: $ 96,800 Total Construction Contract Amount
$ 88,000 Construction Contract Amount
$ 8,800 Construction Contingency Amount
Available Budget: $100,000 Fiscal Year 2024-2025 CIP Budget (602503-6741) Recommended Action: It is recommended that the City Council:
11 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 6 of 9

1. Approve Plans and Specifications prepared by City Staff and approve a Public Works Agreement with All American Building Services for the FY 2024-2025 Residential Street Curb Ramps Project in the amount of $88,000; and

2. Reject all other bids received and authorize return of the bid bonds; and

3. Authorize the Acting City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $8,800, for a total construction contract not-to-exceed amount of $96,800; and

4. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a APPROVAL OF SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR THE FISCAL YEAR 2023-24 RESIDENTIAL STREETS SLURRY SEAL

PROJECT
Fiscal Impact:

Expense:
$ 1,896,403.90 Total Construction Costs
$ 1,651,276.27 Construction Contract Amount
$ 165,127.63 Construction Contingency Amount
$ 80,000.00 Construction Inspection Costs
Budgeted:
$1,896,403.90 Total Project Funds
$ 996,239.56 FY24/25 Measure U Funds
$ 460,000.00 FY24/25 McFadden Park Playground Renovation $ 250,000.00 FY24/25 Funds from Wayfinding Signs – Residential (Resolution R-2024-73) $ 180,164.34 FY24/25 Funds from Tynes Gym Roof Replacement (Resolution R-2024-73) $ 10,000.00 City of Anaheim’s Project Share (Resolution R-2024-73) Alternate Recommendation
Expense:
$2,598,321.49 Total Construction Cost
$2,289,383.17 Construction Contract Amount
$ 228,938.32 Construction Contingency Amount
$ 80,000.00 Construction Inspection Costs
Alternate Recommendation
Budgeted:
$2,598,321.49 Total Project Funds
$1,203,000.00 FY24/25 Measure M Funds
$1,385,321.49 FY24/25 SB1/RMRA Funds
$ 10,000.00 City of Anaheim’s Project Share (Resolution R-2024-74) Recommended Action: It is recommended that the City Council:

1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023-24 Residential Streets Slurry Seal Project; and

2. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023-24 Street Rehabilitation Project in the amount of $1,651,276.27; and

3. Reject all other bids received and authorize return of the bid bonds; and

4. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $165,127.63, for a total construction contract not-to-exceed amount of $1,816,403.90; and
12 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 7 of 9

5. Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim’s fair share of roadway rehabilitation project that is estimated to be $10,000, with the final cost to be based at actual construction completion; and

6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $80,000; and

7. Adopt Resolution No. R-2024-73, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

8. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

As an alternate recommendation City Council may take the following actions:

1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023-24 Residential Streets Slurry Seal Project; and

2. Reject all bids received for the FY 2023-24 Arterial Street Rehabilitation Project; and

3. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023-24 Residential Streets Slurry Seal Project in the amount of $2,289,383.17; and

4. Reject all other bids received and authorize return of the bid bonds; and

5. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $228,938.32, for a total construction contract not-to-exceed amount of $2,518,321.49; and

6. Approve a Cooperative Agreement with the City of Anaheim for the construction cost of Anaheim’s fair share of roadway rehabilitation that is estimated to be $10,000, with the final cost to be based at actual construction completion; and

7. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $80,000; and

8. Adopt Resolution No. R-2024-74, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

9. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, to continue Item 3.a, to the next regular City Council meeting on December 3, 2024)
Director of Public Work Chris Tanio introduced Senior Civil Engineer Gabriel Guerrero-Gabany, who gave a presentation on the item.

A discussion ensued regarding the residential streets slurry seal project and direction was given to Staff to bring the item back with options for the item to go to full reconstruction.

Motion by Wanke, seconded by Kirwin, and carried a 5-0 vote, to continue Item 3.a, to the next regular City Council meeting on December 3, 2024.

3.b APPROVAL OF PLANS AND SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO SEQUEL CONTRACTORS, INC. FOR THE FISCAL YEAR 2023-24 ARTERIAL STREET REHABILITATION PROJECT, CITY PROJECT NO. 6098
Fiscal Impact:

Expense: $3,337,060.44 Total Construction Costs
$1,497,000.00 Construction Contract Amount
$ 426,760.44 Construction Contingency Amount
$ 25,000.00 Construction Inspection Costs
Available Budget:
13 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 8 of 9
$3,337,060.44 Total Project Budget
$ 996,239.56 Fiscal Year 2024-25 CIP (171301-6740)
$ 460,000.00 Fiscal Year 2024-25 CIP (181301-6740)
$ 250,000.00 Fiscal Year 2024-25 CIP (791301-6740)
$ 180,164.34 Fiscal Year 2024-25 CIP (791301-6740)
$ 10,000.00 Fiscal Year 2024-25 CIP (181301-6740) Recommended Action: It is recommended that the City Council:

1. Approve the Engineered Plans and Specifications prepared by NV5 Inc. for the FY 2023-24 Street Rehabilitation Project No. 6098; and

2. Approve a Public Works Agreement with Sequel Contractors Inc., for the FY 2023-24 Street Rehabilitation Project in the amount of $2,824,600.40; and

3. Reject all other bids received and authorize return of the bid bonds; and

4. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $282,460.04, for a total construction contract not-to-exceed amount of $3,107,060.44; and

5. Approve a Cooperative Agreement with the City of Fullerton for the construction cost for Placentia’s share of an adjacent roadway rehab project that is estimated to be $110,000, with the final cost to be based at actual construction completion; and

6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $120,000; and

7. Adopt Resolution No. R-2024-75, A Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

8. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Motion by Shader, seconded by Smith, and carried a 5-0 vote, to approve Item 3.b, as recommended.

3.c REVIEW THE 35% RENDERING OF THE PROPOSED PLACENTIA DOG PARK PROJECT NO. 7405 Fiscal Impact:

Expense: $106,050 RHA Architectural and Engineering Services for Phase II Budget: $ 56,250 FY 2023-24 CIP Budget (QUIMBY)
$ 49,800 Parks & Rec Impact Fee fund
Recommended Action: It is recommended that the City Council:

Review the 35% design renderings and provide feedback and direction for Staff. (Approved 5-0, to table Item 3.c until appropriate funding is budgeted) Director of Community Services Lydie Gutfeld provided background on the item and introduced RHA Designer David Black, who gave a presentation on the item.

Following discussion, City Council directed Staff to table the item until appropriate funding is budgeted.

Motion by Shader, seconded by Yamaguchi, and carried a 5-0 vote, to table Item 3.c, until appropriate funding is budgeted.

3.d STUDY SESSION: ESTABLISHMENT OF THE PLACENTIA CENTENNIAL CELEBRATION STEERING

COMMITTEE
Fiscal Impact: There is no fiscal impact associated with this item at this time.

Recommended Action: It is recommended that the City Council:

1. Receive and File the Staff Report; and

2. Ask any questions of Staff; and
14 Placentia City Council/Successor Agency/ICDA/PPFA Minutes November 19, 2024 Page 9 of 9

3. Review and approve the composition of the Centennial Steering Committee; and

4. Designate two (2) City Council Members to serve on the Centennial Steering Committee; and

5. Review and approve the application for the Centennial Steering Committee; and

6. Authorize Staff to begin recruitment for the Steering Committee Members. (Approved, to continue Item 3.d, to a January 2025 City Council meeting) Communications and Marketing Manager Nicolette Drulias gave a presentation on item.

A discussion ensued on the item and City Council directed Staff to proceed with forming the Placentia Centennial Celebration Steering Committee and to return in January 2025 with the finalized committee structure.

City Council expressed support for Staff involvement and emphasized prioritizing key centennial elements, including a history book, branding, and legacy projects.

3.e APPOINTMENT TO THE ORANGE COUNTY VECTOR CONTROL DISTRICT Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

1. Consider Mr. Craig S. Green for reappointment to the Orange County Vector Control District (OCVCD) Board of Trustees, or a successor, for a two (2) or four (4) year term; and

2. Direct Staff to notify the OCVCD of the City Council's appointment; and

3. Direct Staff to update the City's intergovernmental agencies, associations and subcommittees list.
(Approved 4-0-1, to continue Item 3.e, until the annual City Council appointments to various intergovernmental agencies at the January 2025 City Council meeting, Yamaguchi abstained)

Motion by Wanke, seconded by Kirwin, and carried a 4-0-1 vote, continue Item 3.e, until the annual City Council appointments to various intergovernmental agencies at the January 2025 City Council meeting, Yamaguchi abstained.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Wanke requested to agendize a discussion on the pavement management index and repaving streets for a future City Council meeting in January 2025.

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:57 p.m. to a regular City Council meeting on Tuesday, December 3, 2024, at 5:30 p.m.

______________________________________________
Jeremy Yamaguchi, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary

15 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 1 of 6
Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority

MINUTES
December 3, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)

ORAL COMMUNICATIONS:

City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session.

CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session items.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54957

PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator

2. Pursuant to Government Code Section 54956.9(d)(2)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(2 cases)

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Kirwin, Yamaguchi Wanke (Excused)

STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Community Services Lydie Gutfeld, Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio; Deputy Director of Administrative Services Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman

INVOCATION: Chaplain Kenneth Milhander

PLEDGE OF ALLEGIANCE: Mayor Yamaguchi
16 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 2 of 6

PRESENTATIONS: None

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.

There was no reportable action.

CITY ADMINISTRATOR REPORT: None

ORAL COMMUNICATIONS:

Greg Laporte expressed concerns about the cost-effectiveness of the street cool seal slurry project in the West Palm neighborhood and requested the City consider alternative repair solutions.

Trudi Des Roches, Yorba Linda Water District, provided updates on upcoming infrastructure projects affecting Placentia residents, including sewer relining and water line improvements.

Julie Suchard expressed concerns regarding comments made by the City Treasurer and former Councilmember Craig Green and requested access to the investigation report related to former City Administrator Damien Arrula.

Nathan Dedic thanked the City Council for addressing pothole repairs on Brookhaven and urged the Council to prioritize street repairs on El Dorado.

JoAnn Sowards thanked the City Council for addressing concerns at Palm Village North and expressed frustration with the cost-effectiveness of the street slurry project.

Craig Green expressed concern over repeated public comments, supported the City Council’s decision regarding the former City Administrator, and offered assistance in the selection of a new Administrator.

Eric Holgren, President of the Placentia Founders Society, reported on recent activities at the Bradford House and invited the City Council to the upcoming holiday tour on December 15, 2024.

CITY COUNCIL MEMBER COMMENTS
Councilmember Shader announced the 30th Annual Tamale Festival will be held on Thursday, December 12, from 4:00 p.m. to 10:00 p.m. in Old Town Placentia, featuring live entertainment, food vendors, nonprofit booths, photos with Santa, and a holiday tree li ghting.

Councilmember Smith reported his attendance at the Orange County Council of Governments (OCCOG) meeting, a recognition reception for Councilmember Shader, the Community Services Thanksgiving Food Distribution, and the 17th Annual Thanksgiving Celebration. He announced a movie night on Friday, December 6, 2024, at 6:30 p.m. at the Overly Gym, 974 S. Melrose Street.

Mayor Pro Tem Kirwin promoted the “Shop Small Placentia” initiative and encouraged residents to support local businesses and participate in a social media giveaway.

Mayor Yamaguchi invited the community to the Annual Tree Lighting Celebration on Thursday, December 5, from 6:00 p.m. to 9:00 p.m. at the Civic Center Courtyard, featuring music, crafts, snacks, and photos with Santa inside City Hall.

1. CONSENT CALENDAR (1.a through 1.l)
Item 1.l was pulled and removed from the agenda by Staff. Motion by Shader, seconded by Kirwin, and carried a 4-0-1 vote, to approve the balance of the Consent Calendar, as recommended, Wanke absent. 17 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 3 of 6

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve.
(Approved 4-0-1, as recommended, Wanke absent)

1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR DECEMBER 3, 2024 Check Register
Fiscal Impact: $ 1,015,026.34
Electronic Disbursement Register
Fiscal Impact: $ 2,707,020.08
Recommended Action: It is recommended that the City Council:

Receive and file.
(Approved 4-0-1, as recommended, Wanke absent)

1.c APPROVAL OF SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ROY ALLAN SLURRY SEAL, INC. FOR THE FISCAL YEAR 2023-24 RESIDENTIAL STREETS SLURRY SEAL

PROJECT
Fiscal Impact:

Expense: $2,152,611.17 Construction Contract Amount
$ 215,261.12 Construction Contingency Amount
$ 80,000.00 Construction Inspection Costs
$2,447,872.29 Total Construction Costs
Budgeted:
$2,447,872.29 Total Project Funds
$1,047,539.56 FY 24-25 CIP Budget: Measure U Funds FY 23-24 Arterial Street $ 460,000.00 CIP Budget: Measure U Funds from McFadden Park Playground Renovation Project (Resolution R-2024-73)
$ 249,953.50 FY 24-25 CIP Budget: Measure U Funds from Wayfinding Signs Residential Project (Resolution R-2024-73)
$ 404,982.97 FY 24-25 CIP Budget: Measure U Funds from Tynes Gym Roof Replacement Project (Resolution R-2024-73)
$ 275,396.76 FY 24-25 CIP Budget: SB 1/RMRA Funds from Street Name Replacement Project (Resolution R-2024-73)
$ 10,000.00 City of Anaheim’s Project Share (Resolution R-2024-73) Recommended Action: It is recommended that the City Council:

1. Approve the Engineered Specifications prepared by NV5 Inc. for the FY 2023-24 Residential Streets Slurry Seal Project; and

2. Approve a Public Works Agreement with Roy Allan Slurry Seal, Inc., for the FY 2023 -24 Street Rehabilitation Project in the amount of $2,152,611.17; and

3. Reject all other bids received and authorize return of the bid bonds; and

4. Authorize the Acting City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $215,261.12, for a total construction contract not -to-exceed amount of $2,367,872.29; and

5. Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim’s fair share of roadway rehabilitation that is estimated to be $10,000, with the final cost to be based at actual construction completion; and

6. Approve a purchase order with Bowman Company to provide construction inspection and material testing services for a not-to-exceed amount of $80,000; and

7. Adopt Resolution No. R-2024-73, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriation s for actual expenditures; and
18 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 4 of 6

8. Authorize the Acting City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)

1.d ADOPTION OF RESOLUTION FOR 2025 FEDERAL TRANSPORTATION IMPROVEMENT PROGRAM Fiscal Impact: There is no direct fiscal impact associated with this recommended action.

Recommended Action: It is recommended that the City Council:

Adopt Resolution R-2024-78, A Resolution of the City Council of the City of Placentia, California, which certifies that the City of Placentia has the resources to fund the projects in the Federal Fiscal Year 2024-25 through Fiscal Year 2029-30 Federal Transportation Improvement Program and affirms its commitment to implement all projects in the program. (Approved 4-0-1, as recommended, Wanke absent)

1.e APPROVAL OF AGREEMENT FOR OFFICIAL TOW COMPANY SERVICES Fiscal Impact:

Revenue: $73,000 Franchise Fee (Flat Fee of $75 per Vehicle) Recommended Action: It is recommended that the City Council:

1. Approve the Official Tow Service Agreement with Anaheim Fullerton Towing Company with an expiration date of June 30, 2025; and

2. Adopt Resolution R-2024-81, a Resolution of the City Council of the City of Placentia, California, issuing Certificates of Public Convenience and Necessity and Approving the Official Tow Service Agreement; and

3. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)

1.f APPROVAL OF AGREEMENT FOR FALSE ALARM MANAGEMENT SERVICES Fiscal Impact:

Revenue: $130,000 Per Fiscal Year
Recommended Action: It is recommended that the City Council:

1. Approve a Professional Services Agreement with Alarm Program Systems, LLC for a term of five (5) years for false alarm management services; and

2. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)

1.g APPROVAL OF THE ACQUISITION OF PERMANENT AND TEMPORARY CONSTRUCTION

EASEMENTS FOR THE GOLDEN AVENUE BRIDGE REPLACEMENT PROJECT Fiscal Impact:

Expense: $ 9,250.00 Acquisition Costs
Available Budget: $ 21,474.01 Proposed Budget Resolution No. R-2024-80 (331801-6740) Recommended Action: It is recommended that the City Council:

1. Approve Resolution No. R-2024-80, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

2. Approve Resolution Nos. R-2024-82 thru R-2024-85, Resolutions of the City Council of the City of Placentia, California Authorizing the Appraisals, Fixing the Amounts of Just Compensation and Authorizing Offers to affected property owners; and

3. Accept the temporary and permanent construction easements; and

4. Approve the Just Compensation recommendations for each of the subject properties; and

5. Authorize Staff to sign the Just Compensation Recommendation; and 19 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 5 of 6

6. Authorize the Acting City Administrator to make offers to the subject property owners for the acquisition of both temporary and permanent construction easements; and

7. Authorize the Acting City Administrator to modify offers up to twenty -five percent (25%) of the original appraisal amount; and

8. Authorize the Acting City Administrator to enter into a purchase and sale agreement with the subject property owners, in a form approved by the City Attorney; and

9. Authorize the Acting City Administrator to execute escrow documents related to the acquisition of said easements; and

10. Authorize the Acting City Administrator to proceed with payments for purchasing these easements and sign the Certificate of Acceptance for these Easements on behalf of the City; and

11. Direct the City Clerk to record the Easements with the Orange County Clerk -Recorder's Office.
(Approved 4-0-1, as recommended, Wanke absent)

1.h FISCAL YEAR 2023-24 DEVELOPMENT IMPACT FEE REPORT (AB 1600) Fiscal Impact: There is no fiscal impact associated with the recommended action.

Recommended Action: It is recommended that the City Council:

Receive and file the Fiscal Year 2023-24 Development Impact Fee Report (AB 1600). (Approved 4-0-1, as recommended, Wanke absent)

1.i RESOLUTION TO AMEND THE PAY SCHEDULE FOR PART-TIME EMPLOYEES IN COMPLIANCE

WITH THE STATE MINIMUM WAGE INCREASE
Fiscal Impact:

FY24-25 $5,000 ($10,000 annually) (104071-5005)
Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2024-58 amending the pay schedule for part-time employees to reflect state minimum wage requirements; and

2. Adopt Resolution No. R-2024-79, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriation s for actual expenditures.
(Approved 4-0-1, as recommended, Wanke absent)

1.j APPROVAL OF NEW LEASE AGREEMENT BETWEEN THE CITY OF PLACENTIA AND THE

PLACENTIA FOUNDERS SOCIETY FOR USE OF THE BRADFORD HOUSE Fiscal Impact:

Expense: $8,500 Per Year
Budgeted: $8,500 FY 2024-25 Risk Management Fund (404582-6201) Recommended Action: It is recommended that the City Council:

1. Approve the Lease Agreement between the City and the Placentia Founders Society for the use, maintenance, and upkeep of the Bradford House for a term ending December 31, 2029; and

2. Authorize the Acting City Administrator and/or her designee to make non -substantive amendments as necessary and execute the lease on behalf of the City, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)

1.k VESTING TENTATIVE TRACT MAP NO. VTTM 19300 RESULTING IN THE SUBDIVISION OF FOUR

PARCELS INTO THREE PARCELS AND A LETTERED LOT AND ALSO FOR THE PURPOSES OF

ESTABLISHING A RESIDENTIAL TOWNHOME CONDOMINIUM SUBDIVISION CONCURRENT 20 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 3, 2024 Page 6 of 6
WITH DPR NO. 2024-01 AND UP NO. 2024-07 WITHIN THE HIGH DENSITY RESIDENTIAL (R-3)

ZONING DISTRICT
Fiscal Impact:

Revenue: Approximately $2,600,000 in Development Impact Fees Recommended Action: It is recommended that the City Council:

Adopt Resolution No. R-2024-77, a Resolution of the City Council of the City of Placentia, approving Vesting Tentative Tract Map No. VTTM 19300 for the subdivision of four parcels into three parcels and a lettered lot and also for the purposes of establishing a residential townhome condominium subdivision concurrent with DPR No. 2024-01 and UP No. 2024-07 subject to the Conditions of Approval and Standard Development Requirements; and making findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15332 (Class 32 – In-Fill Development Projects) and the City of Placentia Environmental Guidelines.
(Approved 4-0-1, as recommended, Wanke absent)

1.l RESOLUTION APPOINTING AN INTERIM CITY ADMINISTRATOR AND APPROVING THE RETIRED

ANNUITANT EMPLOYMENT AGREEMENT WITH THE CITY
Fiscal Impact:

The City Administrator is a regularly allocated position within the City's budget. The costs associated with an Interim City Administrator can be covered in the current year's FY 2024-25 budget.

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution R-2024-86, approving the appointment of an Interim City Administrator; and

2. Approve the Retired Annuitant Employment Agreement.
(Pulled and removed from the agenda by Staff)

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA: None

CITY COUNCIL/BOARD MEMBERS REQUESTS: None

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:30 p.m. to a regular City Council meeting on Tuesday, December 17, 2024, at 5:30 p.m.

______________________________________________
Jeremy Yamaguchi, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary

21 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 1 of 7
Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency , Placentia Industrial Commercial Development Authority , Placentia Public Financing Authority

MINUTES
December 17, 2024
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:30 PM

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None

ORAL COMMUNICATIONS:

City Clerk McKinnell stated that the City Clerk’s Office had received no public comment for the Closed Session.

CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session items.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54957

PUBLIC EMPLOYEE APPOINTMENT/RECRUITMENT
Title: City Administrator

2. Pursuant to Government Code Section 54956.9(d)(2)

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
(1 case)

3. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property:

Agency Negotiator:

Negotiating Parties:

Under Negotiations:
207-209 W. Crowther Avenue
Rosanna Ramirez, Acting City Administrator
USA Properties
Price and Terms of Payment

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Yamaguchi called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Shader, Smith, Wanke, Kirwin, Yamaguchi None

STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Deputy Director of Administrative Services Jeannette Ortega; Director of Finance Jennifer Lampman; Director of 22 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 2 of 7
Human Resources Alice Burnett; Director of Community Services Lydie Gutfeld, Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman.

INVOCATION: Chaplain Kenneth Milhander

PLEDGE OF ALLEGIANCE: Mayor Yamaguchi

PRESENTATION:

A. Presentation of Plaque honoring Police Lieutenant Scott Millsap for 31 Years of Service to the City of Placentia
Presenters:

Recipient:

Mayor Yamaguchi and City Council
Police Lieutenant Scott Millsap
Police Chief Butts presented a plaque to Lieutenant Scott Millsap in recognition of 31 years of service to the City of Placentia Police Department and expressed appreciation for his contributions.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.

There was no reportable action.

CITY ADMINISTRATOR REPORT:

Acting City Administrator Ramirez announced an employee promotion for Gabriel Gabany-Guerrero to the position of Deputy Director of Public Works.

ORAL COMMUNICATIONS:

Julie Suchard expressed concerns regarding the City Treasurer’s statement about meals and airline tickets purchased on City credit cards, alleged misappropriation of funds and misconduct, and requested access to the investigation report.

John Beltran expressed concerns about curb and street conditions in Ponderosa South and requested City Council repair the road conditions.

Scott King expressed concerns regarding the allegations and investigation report involving the former City Administrator, and requested that the City Council prioritize street and road repairs before approving new projects.

City Treasurer Kevin Larson provided clarification regarding former City Administrator Damien Arrula’s spending, stated no evidence of improper spending was found, and questioned the necessity and cost of the forensic audit.

CITY COUNCIL MEMBER COMMENTS:

Councilmember Shader thanked her family and friends for their support and reflected on her eight years of service on the City Council.

Councilmember Smith reported attending the Southern California Association of Governments (SCAG) Transportation Committee meeting.

Councilmember Wanke reported attending meetings of the Orange County Sanitation District Board, Administration Committee, Association of California Cities, and the California Water Agencies conference in Palm Springs.

23 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 3 of 7
Mayor Yamaguchi thanked the community, Community Services Department, Santa Fe Merchants Chamber, and nonprofits for the successful Tamale Festival and Civic Center Tree Lighting events. He addressed concerns regarding City Treasurer Kevin Larson’s conduct, cautioned against potential Brown Act violations, and suggested further review may be warranted.

1. CONSENT CALENDAR (1.a through 1.e):

Motion by Wanke, seconded by Smith, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

Approve.
(Approved 5-0, as recommended)

1.b MINUTES CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETING OF SEPTEMBER 3, 2024 Recommended Action: It is recommended that the City Council:

Approve.
(Approved 5-0, as recommended)

1.c CITY FISCAL YEAR 2024-25 REGISTERS FOR DECEMBER 17, 2024 Check Register
Fiscal Impact: $ 1,321,065.44
Electronic Disbursement Register
Fiscal Impact: $ 1,451,285.56
Recommended Action: It is recommended that the City Council:

Receive and file.
(Approved 5-0, as recommended)

1.d APPROVAL OF THE DESIGN CONCEPT PLAN FOR PLAYGROUND RENOVATIONS AT MCFADDEN PARK AND APPROVAL OF PUBLIC WORKS AGREEMENT WITH PLAYCORE D.B.A. GAMETIME FOR THE PURCHASE AND INSTALLATION OF THE PLAYGROUND EQUIPMENT, CIP PROJECTS NO. 7210 AND 7504
Fiscal Impact:

Expense: $510,000.00 Total Cost
$497,999.05 Contract Amount
$ 12,000.95 Contract Contingency Amount
Available Budget:
$510,000.00 FY 2024-25 CIP Budget
$500,000.00 County of Orange SLFRF Funding
$ 10,000.00 Park & Rec Impact Fee (637504-6760)
Recommended Action: It is recommended that the City Council:

1. Provide Staff with input to incorporate into the design plan for the renovation of the McFadden Park Playground Renovation Project; and

2. Approve the design concept plan for the McFadden Park Playground Renovation Project; and

3. Approve the purchase of the McFadden Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2024-2025 for projects 7210 and 7504; and

4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the McFadden Park playground equipment renovation project in the amount of $497,999.05; and

5. Authorize the City Administrator to approve contract change orders up to a total of $12,000.95 or a not-to-exceed total contract amount of $510,000; and

6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
24 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 4 of 7
(Approved 5-0, as recommended)

1.e RESOLUTION APPOINTING AN INTERIM CITY ADMINISTRATOR AND APPROVING THE RETIRED

ANNUITANT EMPLOYMENT AGREEMENT WITH THE CITY
Fiscal Impact:

The City Administrator is a regularly allocated position within the City's budget. The costs associated with an Interim City Administrator can be covered in the current year's FY 2024-25 budget.

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution R-2024-86, approving the appointment of an Interim City Administrator; and

2. Approve the Retired Annuitant Employment Agreement.
(Approved 5-0, as recommended)
City Attorney Bettenhausen announced Thomas R. Hatch will become the Interim City Administrator for Placentia starting January 6, 2025. Mr. Hatch is a retired annuitant and will serve temporarily while the City begins the process of recruiting a permanent city administrator. This transition was formally approved as part of the meeting's agenda.

2. PUBLIC HEARINGS: None

RECOGNITIONS:

I. RECOGNITION OUTGOING COUNCILMEMBER RHONDA SHADER
a. Office of U.S. Congresswoman Michelle Steel, California’s 45th District Presenter: Zechariah Jauregui, District Representative
Zechariah Jauregui, District Representative, presented a Certificate of Recognition to Councilmember Shader and acknowledged her leadership and advocacy for the City at the local and congressional levels.

b. Office of State Assemblyman Phillip Chen, 55th District Presenter: Newton Viengkhou, Field Representative
Newton Viengkhou, Field Representative, presented a Certificate of Recognition to Councilmember Shader and recognized her leadership and contributions to the City. He also commended the City’s Fire Department for its top-ranked response time in Orange County.

c. Office of Orange County Supervisor Doug Chaffee, Orange County 4th District Presenters: Emma Fisher, Policy Advisor and Communications Director and Al Jabber, Chief of Staff
Emma Fisher, Policy Advisor, and Al Jabber, Chief of Staff, presented Certificates of Recognition to Councilmember Shader and expressed appreciation for her leadership and years of public service.

d. City of Placentia
Presenters: Mayor Yamaguchi and City Council Members
Mayor Yamaguchi and City Council Members presented a plaque and Certificate of Recognition to Councilmember Shader in honor of her service on the City Council from December 2020 to December 2024.

e. Comments from Outgoing Councilmember Rhonda Shader
Councilmember Shader reflected on her eight years of service, highlighting the City’s progress from financial and infrastructure challenges to growth and stability. She expressed pride in the City’s achievements and thanked the City Council, Staff, and community for their support.

25 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 5 of 7
II. RECOGNITION OF 2024 MAYOR JEREMY B. YAMAGUCHI
a. Office of U.S. Congresswoman Michelle Steel, California’s 45th District Presenter: Zechariah Jauregui, District Representative
Zechariah Jauregui, District Representative, presented a Certificate of Recognition to Mayor Yamaguchi and commended his project preparation, attention to detail, and leadership. He also recognized Mayor Yamaguchi’s efforts to inspire civic engagement among youth in Orange County.

b. Office of State Assemblyman Phillip Chen, 55th District Presenter: Newton Viengkhou, Field Representative
Newton Viengkhou, Field Representative, presented a Certificate of Recognition to Mayor Yamaguchi and acknowledged his contributions to the City, highlighting growth, new businesses, and community traditions.

c. Office of Orange County Supervisor Doug Chaffee, Orange County 4th District Presenters: Emma Fisher, Policy Advisor and Communications Director and Al Jabber, Chief of Staff
Emma Fisher, Policy Advisor, and Al Jabber, Chief of Staff, presented Certificates of Recognition to Mayor Yamaguchi and expressed appreciation for his leadership and continued involvement in City matters.

d. City of Placentia
Presenters: Mayor Pro Tem Kirwin and City Council Members Mayor Pro Tem Kirwin and City Council Members presented a gift of appreciation and a Certificate of Recognition to Mayor Yamaguchi in recognition of his service as Mayor from December 2023 to December 2024.

e. Comments from Outgoing Mayor Jeremy Yamaguchi
Mayor Yamaguchi reflected on his term, thanked his family and friends for their support, and expressed gratitude to City Council and Staff for their collaboration throughout the year.

3. REGULAR AGENDA:

3.a CERTIFICATION OF THE CANVASS OF THE NOVEMBER 5, 2024 GENERAL MUNICIPAL ELECTION

RESULTS
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

1. Receive and file the Certificate of Registrar of Voters to Result of the Canvass of the General Election Returns; and

2. Adopt Resolution No. R-2024-87, a Resolution of the City Council of the City of Placentia, California, reciting the fact of the General Municipal Election held on Tuesday, November 5, 2024, declaring the result and such other matters as provided by law. (Approved 5-0, as recommended)
City Clerk McKinnell read the certified election results into the record. The following were elected:

Kevin Larson, City Treasurer; Thomas Hummer, District 1; Jeremy B. Yamaguchi, District 3; Ward L.

Smith, District 5.

Motion by Wanke, seconded by Shader, and carried a 5-0 vote, to receive and file the Certificate of Registrar of Voters to Result of the Canvass of the General Election Returns and to approve Resolution No. R-2024-87.

OATHS OF OFFICE AND PRESENTATION OF CERTIFICATES OF ELECTION:

Oaths administered by City Clerk McKinnell:
26 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 6 of 7
a. Kevin A. Larson, City Treasurer
b. Thomas Hummer, Councilmember, District 1
c. Jeremy B. Yamaguchi, Councilmember, District 3
d. Ward L. Smith, Councilmember, District 5

Mayor Yamaguchi welcomed Councilmember Hummer. City Clerk McKinnell congratulated the re-elected and newly elected officials.

REORGANIZATION OF THE CITY COUNCIL:

I. Selection Of Mayor
City Clerk McKinnell opened nominations for the position of Mayor of the City of Placentia for the term of December 17, 2024, through December 9, 2025. Councilmember Wanke nominated Mayor Pro Tem Kevin Kirwin. There were no further nominations.

Motion by Wanke, seconded by Yamaguchi, to close the nominations. City Clerk McKinnell declared the nominations closed, and pursuant to a unanimous roll call vote, Mayor Pro Tem Kevin Kirwin was elected to serve as Mayor of the City of Placentia for the term of December 17, 2024, through December 9, 2025.

Mayor Kirwin thanked the City Council, attendees, and community, reflecting on his lifelong connection to Placentia and its unique, close-knit character. He emphasized preserving the City’s character while focusing on core services such as safe streets, clean parks, and responsible budgeting. Acknowledging the City’s financial limitations, he emphasized the need to maintain existing infrastructure before pursuing new projects. He encouraged public participation, noted the value of collaboration, and introduced his theme for the year, “Back to Basics,” committing to accessible, thoughtful, and down-to-earth leadership.

City Clerk McKinnell administered the Oath of Office to Mayor Kirwin.

II. Selection of Mayor Pro Tem
Mayor Kirwin then called for nominations for the position of Mayor Pro Tem of the City of Placentia for the term of December 17, 2024, through December 9, 2025. He nominated Councilmember Wanke. There were no further nominations.

Motion by Kirwin, seconded by Yamaguchi, to close the nominations. City Clerk McKinnell declared the nominations closed, and pursuant to a unanimous roll call vote, Councilmember Wanke was selected to serve as Mayor Pro Tem of the City of Placentia or the term of December 17, 2024, through December 9, 2025.

COMMENTS BY RE-ELECTED AND NEWLY ELECTED OFFICIALS:

City Treasurer Larson thanked the citizens of Placentia for electing him for another term as City Treasurer. He reflected on his ten years of service. He acknowledged the Finance Staff, including Director Jennifer Lampman, and former City Administrator Damien Arrula. He noted that the City generated over $3 million in investment returns during his tenure and expressed appreciation to the City Council and community for their continued trust.

Councilmember Hummer thanked his supporters, wife, and family, and expressed his commitment to continue the initiatives and work established by outgoing Councilmember Rhonda Shader.

Councilmember Yamaguchi wished everyone a happy and safe holiday season, welcomed new Councilmember Thomas Hummer to the team, and expressed his anticipation for continued collaboration and new developments in the coming year.
27 Placentia City Council/Successor Agency/ICDA/PPFA Minutes December 17, 2024 Page 7 of 7

Councilmember Smith reflected on his 47 years of service to the City in various roles and announced that this would be his third and final term on the City Council. He thanked Councilmember Yamaguchi for his leadership as both Mayor Pro Tem and Mayor, welcomed new Councilmember Tom Hummer, and expressed appreciation for the hard work of City Staff and the engagement of the community. He concluded by congratulating his colleagues and wishing everyone a happy holiday season and a strong start to the new year.

CITY COUNCIL/BOARD MEMBERS REQUESTS: None

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:55 p.m. to a regular City Council meeting on Tuesday, January 14, 2025, at 5:30 p.m.

______________________________________________
Jeremy Yamaguchi, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary

28 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 1 of 7
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority

MINUTES
JANUARY 14, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 6:00 PM

CALL TO ORDER: Mayor Kirwin called the meeting to order at 6:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Hummer, Smith, Wanke, Kirwin Yamaguchi

ORAL COMMUNICATIONS:

City Clerk McKinnell stated the City Clerk’s Office received no public comment for the Closed Session.

CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session matter and cases.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property:

Agency Negotiator:

Negotiating Party:

Under Negotiations:
207-209 W. Crowther Avenue
Thomas Hatch, Interim City Administrator
USA Properties
Price and Terms of Payment

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:05 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None

STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman

INVOCATION: Chaplain Ken Milhander

29 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 2 of 7
PLEDGE OF ALLEGIANCE: Mayor Kirwin

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session item.

There was no reportable action.

PRESENTATIONS:

Mayor Kirwin introduced Thomas Hatch as the Interim City Administrator, highlighting his 36 years of extensive experience in local government and the positive expectations for his leadership.

CITY ADMINISTRATOR REPORT:

Interim City Administrator Hatch thanked the City Council, Staff, and community for the warm welcome during his first week. He acknowledged the City’s focus on accelerating street improvements and introduced Director of Public Works Chris Tanio, who presented the FY 2023–24 Street Rehabilitation Project.

Interim City Administrator Hatch proposed February 18, 2025, for the mid-year budget review, including an early discussion of the Capital Improvement Program. He recognized outgoing Deputy City Clerk Carol M. Wayman for her service.

ORAL COMMUNICATIONS:

John Beltran expressed concern about street conditions in the Ponderosa neighborhood, asked the City to prioritize repairs, and suggested reallocating funds from other projects.

Nathan Diedic highlighted poor street conditions citywide and requested efforts to prioritize road repairs.

Craig Green expressed interest in continuing to serve as Placentia’s representative on the Orange County Mosquito and Vector Control District.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith announced the City is accepting applications for the Spring 2025 CERT Training Program and encouraged those interested to visit the City’s website for more information.

Councilmember Hummer announced a free business development program for local restaurant/ retail owners, in partnership with the Placentia Chamber of Commerce and the Orange County Inland Empire Small Business Development Center Network. The program will be held Monday afternoons from January 27 - February 24, 2025.

For more information and to register, visit the City’s website.

Councilmember Yamaguchi announced that Republic Services Free Compost event on Saturday, February 1, 2025, at Tri City Park from 7:30 a.m. to 10:30 a.m. visit the City’s website for more information. He reminded residents of open commission and committee vacancies and encouraged interested individuals to apply on the City’s website.

Mayor Pro Tem Wanke thanked residents for organizing a community meeting, reported on recent water-related meetings and infrastructure updates, and encouraged public input at the February 18, 2025, CIP meeting.

Mayor Kirwin acknowledged community input on street priorities and noted that while groundwater levels are strong, water rate reductions remain uncertain.

1. CONSENT CALENDAR (Items 1.a through 1.j):

Motion by Wanke, seconded by Smith, and carried a 5-0 vote, to approve Consent Calendar, as recommended.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS 30 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 3 of 7
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)

1.b MINUTES OF THE CITY COUNCIL/SUCCESSOR/ICDA/PPFA REGULAR MEETING OF SEPTEMBER 17, 2024
Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)

1.c CITY FISCAL YEAR 2024-25 REGISTERS FOR JANUARY 14, 2024 Check Register
Fiscal Impact: $1,974,686.13
Electronic Disbursement Register
Fiscal Impact: $2,901,688.23
Recommended Action: It is recommended that the City Council:

Receive and file
(Approved 5-0, as recommended)

1.d APPROVAL OF FINAL PARCEL MAP NO. 2022-127 PERTAINING TO THE SUBDIVISION OF AN +/-

0.40 ACRE LOT INTO TWO PARCELS, AT 1421 CISNEROS LANE WITHIN SP-7 (SPECIFIC PLAN 7) Fiscal Impact:

Approximately $15,764 of Total Development Impact Fee Revenue Prior to Construction of two (2) New Single-Family Residences.

Recommended Action: It is recommended that the City Council:

1. Approve Final Parcel Map No. 2022-127, subject to final review and approval by the County Surveyor; and

2. Authorize the City Clerk to sign Final Parcel Map No. 2022-127. (Approved 5-0, as recommended)

1.f PROGRAM SUPPLEMENT AGREEMENT FOR ATWOOD MULTIPURPOSE TRAIL PROJECT AND

RESOLUTION AUTHORIZING CITY ADMINISTRATOR TO EXECUTE STATE AND FEDERAL

AGREEMENTS FOR TRANSPORTATION PROJECTS BETWEEN CALTRANS AND CITY OF PLACENTIA Fiscal Impact: There is no direct fiscal impact associated with this recommended action.

Recommended Action: It is recommended that the City Council:

1. Approve Program Supplement Agreement No. F015 Rev. 01 with the California Department of Transportation; and

2. Approve Resolution R-2025-02, a Resolution of the City Council of the City of Placentia, California authorizing the City Administrator or his/her designee to execute Program Supplement Agreement No. F015 and all state and federal agreements for transportation grant funded projects with the California Department of Transportation; and

3. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.g AWARD OF CONTRACT TO CJ CONCRETE CONSTRUCTION, INC. FOR FY 2024-25 CONCRETE REPAIR PROJECT, CITY PROJECT NO. 1502
Fiscal Impact:

Expense: $110,246.40 Total Construction Contract Amount $ 91,872.00 Construction Contract Amount
31 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 4 of 7
$ 18,374.40 Construction Contingency Amount
Available Budget: $140,780.00 Fiscal Year 2024-25 CIP Budget (791502-6740) Recommended Action: It is recommended that the City Council:

1. Award a Public Works Agreement to CJ Concrete Construction, Inc., for the FY 2024-25 Concrete Repair Project, City Project No. 1502, in the amount of $91,872; and

2. Reject all other bids received and authorize the return of the bid bonds; and

3. Authorize the Interim City Administrator to approve contract change orders up to 20% or $18,374.40 for a total construction contract not-to-exceed amount of $110,246.40; and

4. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.h REVIEW AND ADOPT PROPOSED UPDATES TO THE COMMITTEE, COMMISSION AND ADVISORY BOARD MANUAL FOR CALENDAR YEAR 2025
Fiscal Impact: There is no financial impact associated with this item.

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2025-01, “A Resolution of the City Council of the City of Placentia Adopting the Updated Committee, Commission and Advisory Board Manual for Calendar Year 2025 and Eliminating Various Disbanded Advisory Boards.” (Approved 5-0, as recommended)

1.i PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL TRAFFIC ENGINEERING SERVICES Fiscal Impact:

Expense: $ 50,000
$250,000
Contract Not-To-Exceed Amount for Each On-Call Contract Cumulative Contract Not-To-Exceed Amount for a Total of Five (5) On-Call Contracts Budget: $ 10,000
$ 10,000
$ 20,000
FY 2024-25 Operating Budget (103590-6015)
FY 2024-25 CIP Budget (652501-6741)
FY 2024-25 Budget for On-Call Traffic Management Center Support Services
Recommended Action: It is recommended that the City Council:

1. Approve a Professional Services Agreement with ADVANTEC Engineers, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and

2. Approve a Professional Services Agreement with AGA, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not- to-exceed $50,000; and

3. Approve a Professional Services Agreement with Kimley-Horn & Associates, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not-to-exceed $50,000; and

4. Approve a Professional Services Agreement with Iteris, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not- to-exceed $50,000; and

5. Approve a Professional Services Agreement with AET, for professional consulting services to provide traffic engineering on-call services for a term of three (3) years with one (1) two-year term extension based upon performance and at the discretion of the City, in an amount not- to-exceed $50,000; and
32 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 5 of 7

6. Authorize the City Administrator to approve any contract term extensions based on performance and amendments up to 10% of the contract not-to-exceed amount, or $5,000; and

7. Authorize the City Administrator to execute the above-mentioned Professional Services Agreements, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.j AWARD CONTRACT FOR ON-CALL HOMELESS ENCAMPMENT ABATEMENT AND GENERAL

CLEAN-UP SERVICES
Fiscal Impact:

Expense: $100,000 (109594-6099)
Recommended Action: It is recommended that the City Council:

1. Approve Agreements with American Integrated Services and Ocean Blue Environmental Services; and

2. Approve Expenditures and an Appropriation in the amount of $100,000 annually for these services; and

3. Authorize the Interim City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

2. PUBLIC HEARING: None

3. REGULAR AGENDA (Items 3.a through 3.b):

3.a YORBA LINDA-PLACENTIA JOINT ACTIVE TRANSPORTATION PLAN ADOPTION Fiscal Impact:

The adoption of the resolution has no fiscal impact. The adoption of the Plan will assist the City in remaining competitive for future grant opportunities.

Recommended Action: It is recommended that the City Council:

Approve Resolution R-2025-03, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Yorba Linda and Placentia Joint Active Transportation Plan. (Approved 5-0, as recommended)
Mayor Kirwin introduced Director of Public Works Chris Tanio, who then introduced Les Brown, Consultant with Alta Planning + Design. Mr. Brown provided a presentation on the item.

Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.a., as recommended.

3.b ANNUAL CITY COUNCIL APPOINTMENTS TO VARIOUS INTERGOVERNMENTAL AGENCIES,

ASSOCIATIONS, AND CITY SUBCOMMITTEES
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:

1. Review the attached list of current appointments to the various intergovernmental agencies, associations, and City subcommittees and make appointments as desired; and

2. Direct Staff to notify the various intergovernmental agencies, associations and City subcommittees of the City Council appointments.
(Approved 5-0, as recommended, excluding the appointment to the Orange County Mosquito and Vector Control District Board of Trustees)

(Approved 4-0-1, to table the appointment to the Orange County Mosquito and Vector Control District Board of Trustees until the annual Committee and Commission appointments, Yamaguchi abstained)
33 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 6 of 7

City Council discussed and approved the following intergovernmental appointments:

Organization Delegate/Alternate
Association of California Cities - OC Wanke/Hummer
Civic Center Joint Use Committee Smith/Kirwin
Public Financing Authority of the Enhanced Infrastructure Financing District
Wanke (Chair)/ Smith (Authority
Member)
Finance and Investment Committee Kirwin/Wanke/Larson
Financial Audit Oversight Subcommittee Kirwin/Smith
Heritage Committee Yamaguchi/Hummer
Historic Preservation Ad-Hoc Kirwin/Wanke
Housing, Community, and Economic Development Ad
Hoc Committee & General Plan Advisory Subcommittee Wanke/Kirwin Independent Cities Association Wanke/Hummer
League of California Cities Yamaguchi/Wanke
Navigation Center Advisory Board Smith/Hummer
Orange County City Selection Committee Kirwin/Wanke
Old Town Parking Ad-Hoc Hummer/Kirwin
Orange County Council of Governments Smith
Orange County Sanitation District Wanke/Smith
Orange County Vector Control District - Board of Trustees Tabled Placentia Community Foundation Kirwin/Smith/Larson
Placentia Disaster Council Kirwin
Santa Ana River Flood Protection Agency Yamaguchi/Hummer Sewer Utility, Recycling and Refuse Committee Yamaguchi/Hummer Southern California Association of Governments Smith/Wanke Southern California Association of Governments –
Annual General Assembly Voting Delegates
Smith/Wanke(1st Alt.)/ Yamaguchi(2nd
Alt.)

City Council disbanded the Senior/Community Center Blue Ribbon Committee and the Dog Park Ad- Hoc Committee.

City Council directed Staff to advertise the Orange County Mosquito and Vector Control District Board of Trustees position to current committee and commission applicants and the public, with interviews to be scheduled in early to mid-February for a two-year term.

Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.b, excluding the appointment to the Orange County Mosquito and Vector Control District Board of Trustees.

Motion by Wanke, seconded by Kirwin, and carried a 4-0-1 vote, to table the appointment to the Orange County Mosquito and Vector Control District Board of Trustees until the annual Committee and Commission appointments, Yamaguchi abstained.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Council Member Smith requested the City prioritize interviews for commission and committee appointments.

Council Member Yamaguchi proposed improvements to Civic Center parking and recommended converting free EV charging stations into a pay-to-charge model.

Mayor Pro Tem Wanke requested verification of road resurfacing records to ensure accuracy before Capital Improvement Project (CIP) discussions.
34 Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 14, 2025 Page 7 of 7

Mayor Kirwin requested a public hearing on the Enhanced Infrastructure Financing District (EIFD) financing, proposed discussing pay-to-park policies in Old Town Placentia, and suggested exploring e-bike regulations.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:25 p.m., to the next regular City Council meeting on Tuesday, February 4, 2025, at 5:30 p.m.

_________________________________________
Kevin Kirwin, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary
35 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 4, 2025 Page 1 of 6
Placentia City Council
Placentia City Council acting as Successor Agency To The Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority

MINUTES
February 4, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:00 PM

CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:01 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None

ORAL COMMUNICATIONS:

City Clerk McKinnell stated the City Clerk’s Office received no public comment for the Closed Session.

CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session matters and cases.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Thomas Hatch, Interim City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

2. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
(1 case)

3. Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
36 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 4, 2025 Page 2 of 6

STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre- Seely

INVOCATION: Chaplain Kenneth Curry

PLEDGE OF ALLEGIANCE: Mayor Kirwin

PRESENTATIONS: None

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion on Closed Session Items 1 and 2. There was no reportable action.

CITY ADMINISTRATOR REPORT: None

ORAL COMMUNICATIONS:

John Beltran requested the City prioritize street repairs over non-essential capital projects, citing community concerns, public health impacts, and the importance of demonstrating visible progress.

Trudi Des Roches, Yorba Linda Water District Director, provided an update on upcoming water system projects in Placentia, including the Golden Avenue water line extension, fire flow improvements, and infrastructure upgrades. She also announced the District’s Budget Workshop scheduled for February 25, 2025.

Scott King expressed appreciation for recent street improvements, requested prioritization of repairs in the Ponderosa tract, raised concerns regarding damaged city trees and the cost of non-essential projects such as the Kramer Park fountain, and recommended Staff conduct on-site evaluations prior to making project decisions.

Mark Hammel expressed concern about hazardous sidewalk conditions on Rio Grande Avenue between Potomac and Rogue, particularly for students walking to El Dorado High School, and requested improvements to sidewalk accessibility and surrounding street conditions.

Craig Green clarified his compliance with ethics requirements in relation to his reappointment to the Orange County Mosquito and Vector Control Board and defended his support of former City Administrator Arrula and expressed concern over remarks he believed questioned his personal integrity.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith announced that the City is currently accepting applications for various commissions and committees, including the Financial Audit Oversight Committee, Heritage Festival Committee, Planning Commission, Streetscape and Transportation Advisory Commission, and the Orange County Mosquito and Vector Control District. Additional information is available on the City’s website or through the City Clerk’s Office. He reported attendance at the following meetings and events, the Orange County Council of Governments (OCCOG) meeting, a Metrolink coordination meeting with Orange County Transportation Authority (OCTA) and BNSF Railway, the Bridges at Kraemer Place Community Advisory Board (as Chair), the La Placita Park ribbon cutting, and the Miss Placentia/Miss Yorba Linda Scholarship Program.

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Councilmember Hummer praised the La Placita Park ribbon cutting and announced City facilities will be closed on February 17, 2025, for Presidents’ Day. He stated street sweeping will be canceled, trash pickup will continue, and non-emergency Public Works issues can be reported to (714) 993-8111.

Councilmember Yamaguchi congratulated the Placentia Library on the groundbreaking of its new outdoor space and reported meeting with an AI startup exploring smart city technology that uses vehicle-mounted cameras to detect infrastructure issues such as potholes, streetlight outages, and road conditions.

Mayor Pro Tem Wanke reported attending the Association of California Cities – Orange County Board Installation and the Orange County Sanitation District (OC San) Board meetings. He addressed Item 1e, clarifying the street signal synchronization project is essential for traffic flow and emphasized efforts to pause non-essential spending and prioritize infrastructure funding.

Mayor Kirwin reflected on community events, praised youth leadership, and expressed appreciation for local scholarship programs.

1. CONSENT CALENDAR (Items 1.a through 1.c):

City Attorney/Authority Counsel Bettenhausen requested Item 1.f be pulled and removed from the agenda.

Motion by Yamaguchi, seconded by Smith, and carried a 5-0 vote, to remove Item 1.f from the agenda and approve the balance of the Consent Calendar, as recommended.

1.a. CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)

1.b. CITY FISCAL YEAR 2024-25 REGISTERS FOR FEBRUARY 4, 2025 Check Register
Fiscal Impact: $ 1,485,205.11
Electronic Disbursement Register
Fiscal Impact: $ 3,850,687.84
Recommended Action: It is recommended that the City Council:

Receive and file
(Approved 5-0, as recommended)

1.c. MINUTES OF CITY COUNCIL/SUCCESSOR/ICDA/PPFA SPECIAL MEETINGS OF OCTOBER 3, 2024, AND OCTOBER 28, 2024
Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)

1.d. APPROVAL TO REPLACE EXISTING DOOR ACCESS CONTROL SYSTEM FOR CITY HALL, POLICE

DEPARTMENT AND FIRE ADMINISTRATION BUILDINGS
Fiscal Impact:

Expense: $163,971.49 Total Project Amount
$146,337.72 Equipment Purchase and Labor Total
$ 17,633.77 Project Contingency Amount
Budget: $185,000.00 FY 2024-25 CIP Budget (796509-6840) Recommended Action: It is recommended that the City Council:

1. Authorize the replacement of the existing Stanley PAC door access control system to cloud based, Open Path Access Control system; and

2. Approve the selection of ASSI Security, the City's current provider of the same cloud-based system being installed at the new Public Safety Building, to supply and install the new access control system; and
38 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 4, 2025 Page 4 of 6

3. Approve a contingency budget of 10% of the total project cost to cover unforeseen change requests and expenses; and

4. Authorize the Interim City Administrator and/or her designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.e. COOPERATIVE AGREEMENT FOR THE KRAEMER BOULEVARD/GLASSELL STREET/GRAND

AVENUE CORRIDOR REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECT Fiscal Impact:

Expense: $191,950.00 City's Share of Project Cost
Budget: $191,950.00 To be included in the FY 25-26 CIP Budget Recommended Action: It is recommended that the City Council:

1. Approve Cooperative Agreement for the Kraemer Boulevard/Glassell Street/Grand Avenue Project Regional Traffic Signal Synchronization Program between the Cities of Santa Ana, Brea, Placentia, Anaheim, and Orange; and

2. Authorize the Interim City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.f. RESOLUTION APPOINTING RETIRED ANNUITANT DAYLENE ALLIMAN AS A TEMPORARY HUMAN

RESOURCES ANALYST TO PERFORM WORK OF A LIMITED DURATION UNDER GOVERNMENT CODE SECTIONS 75522.56 AND 21224
Fiscal Impact:

The Human Resources Analyst is a regularly allocated position within the City's budget. The costs associated with a temporary Human Resources Analyst can be covered in the current year's FY 2024- 25 budget.

Recommended Action: It is recommended that the City Council:

Adopt Resolution of the City Council of the City of Placentia, California Certifying the Human Resources Analyst Classification as a critically needed position and appointing Daylene Alliman as a temporary Human Resources Analyst Pursuant to Government Code Sections 75522.56 and 21224 (Item 1.f was pulled and removed from the agenda)
City Attorney/Authority Counsel Bettenhausen requested Item 1.f be pulled and removed from the agenda.

Motion by Yamaguchi, seconded by Smith, and carried a 5-0 vote, to pull and remove Item 1.f from the agenda.

2. PUBLIC HEARING:

2.a. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, CALIFORNIA AMENDING CHAPTER 10.56 “GRAFFITI” OF TITLE 10 “PEACE, MORALS AND SAFETY” OF THE PLACENTIA

MUNICIPAL CODE RELATING TO THE PREVENTION, ENFORCEMENT, AND ABATEMENT OF

GRAFFITI, AND RECOVERING COSTS RELATED THERETO
Fiscal Impact: No immediate impact. Potential for increased revenue.

Recommended Action: It is recommended that the City Council:

1. Open the Public Hearing concerning Ordinance No. O-2025-01, an Ordinance of the City Council of the City of Placentia, California amending Sections 10.56.010, 10.56.020,

10.56.060, and 10.56.070 (Chapter 10.56 “Graffiti” of Title 10 “Peace, Morals and Safety”) relating to the prevention, enforcement, and abatement of graffiti, and recovering costs related thereto; and

2. Receive the Staff Report and consider all Public Testimony; and

3. Close the Public Hearing; and

4. Waive full reading, by title only, and introduce and adopt Ordinance No. O-2025-01, amending PMC Title 10 related to graffiti abatement. Open the Public Hearing concerning the 39 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 4, 2025 Page 5 of 6
transfer of unclaimed payroll and accounts payable checks to the General Fund, consider all public testimony, ask questions of staff, and close the public hearing; and (Approved 5-0, to introduce and have first reading by title only of Ordinance O-2025-01 with amended sections)
Mayor Kirwin opened the Public Hearing at 7:32 p.m.

Interim City Administrator Hatch introduced Director of Development Services Joe Lambert, who presented the item and invited Code Enforcement Supervisor Daniel Pivaroff to provide details on the ordinance.

Mayor Kirwin opened public comment.

John Beltran expressed concerns that anti-graffiti coatings are ineffective, expensive, difficult to maintain, and aesthetically unappealing. He emphasized the need for a balanced approach to graffiti prevention that does not place an undue burden on either the City or property owners.

Mayor Kirwin closed the Public Hearing at 7:51 p.m.

A discussion was held about the proposed ordinance changes and provided Staff with direction regarding the amended sections.

Motion by Yamaguchi, seconded by Smith, and carried a 5-0 vote, to introduce and have first reading by title only of Ordinance O-2025-01 with amended sections.

3. REGULAR AGENDA:

3.a. APPOINTMENTS TO THE CENTENNIAL STEERING COMMITTEE FOR THE CITY'S UPCOMING CENTENNIAL IN 2026
Fiscal Impact: At this time there is no fiscal impact associated with the creation of the Committee.

Recommended Action: It is recommended that the City Council:

1. Formally appoint one (1) City Council Member to serve on the Centennial Steering Committee; and

2. Approve the appointment of City Council Member and Placentia Rotary Member Ward Smith to the Centennial Steering Committee on behalf of the City Council and the Rotary Club of Placentia; and

3. Approve the appointment of Historical Committee Members Bonnie Carren and Kathy Frazee to the Centennial Steering Committee per the recommendation of the Historical Committee; and

4. Approve the appointment of Park, Arts, and Recreation Commissioner Tricia Montelongo to the Centennial Steering Committee per the recommendation of the Park, Arts, and Recreation Committee; and

5. Approve the appointment of Placentia Chamber of Commerce Executive Director Michele Severson to the Centennial Steering Committee on behalf of the Placentia Chamber of Commerce; and

6. Approve the appointment of Placita Santa Fe Merchants Association President Rosalina Davis to the Centennial Steering Committee on behalf of the Placita Santa Fe Merchants Association; and

7. Approve the appointment of Heritage Committee Member Kenny Binnings to the Centennial Steering Committee on behalf of the Heritage Committee; and

8. Approve the appointment of Placentia Library District Assistant Director Yesenia Baltierra to the Centennial Steering Committee on behalf of the Placentia Library District; and

9. Approve the appointment of Kiwanis Club President James Kissinger to the Centennial Steering Committee on behalf of the Kiwanis Club of Placentia; and 40 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 4, 2025 Page 6 of 6

10. Approve the appointment of Art Castillo to the Centennial Steering Committee in representation of Council District 2 per the recommendation of Mayor Kirwin (District 2). (Approved 5-0, as recommended)
Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.a., as recommended.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Yamaguchi thanked the IT team for improving access control to the building.

Mayor Kirwin requested a future discussion on facilitating cooperation between the City and property owners in addressing graffiti issues, including potential cost-sharing or reimbursement programs.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:59 p.m., to a regular City Council meeting on Tuesday, February 18, 2025, at 5:30 p.m.

_________________________________________
Kevin Kirwin, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary
41 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 18, 2025 Page 1 of 5
Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority

MINUTES
FEBRUARY 18, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING – 5:00 PM

CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None

ORAL COMMUNICATIONS:

City Clerk McKinnell stated the City Clerk’s Office received no public comment for the Closed Session.

CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session matters and cases.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Thomas Hatch, Interim City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

2. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
(1 case)

3. Pursuant to Government Code Section 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M

CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin None
42 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 18, 2025 Page 2 of 5

STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre- Seely

INVOCATION: Chaplain Kenneth Curry

PLEDGE OF ALLEGIANCE: Brian Peña, 6th Grader from OCSCS

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items.

There was no reportable action.

PRESENTATIONS: None

CITY ADMINISTRATOR REPORT: None

ORAL COMMUNICATIONS:

Heather Gapik thanked the City Council for supporting pickleball courts and noted their positive impact on community connection and local businesses.

Aaron Mills expressed appreciation for the pickleball courts and lighting improvements and raised concerns about parking and traffic.

Randy Houston, President of the Orange County Law Enforcement Emerald Society, thanked the City Council for its support and requested a waiver of city fees for their event.

Brenda Classen thanked the City Council for the pickleball courts and shared her gratitude for the opportunity to stay active at 82 years old.

Mark Hammel thanked the City Council for sidewalk repairs and urged attention to ongoing street issues, particularly in North Palm Village.

David Tsai expressed concerns about the Chick-fil-A project at Rose and Alta Vista, citing privacy and safety issues due to elevation and landscaping.

Andrew Kadera thanked the City Council for supporting pickleball and shared how it has enriched his life and strengthened community ties.

Steve Nakanishi thanked the City Council for supporting pickleball and highlighted its positive impact on his life and his students.

Guillermo Noffal expressed appreciation for the pickleball courts and shared how the sport has enhanced his life and community connections.

John Beltran voiced concerns about poor road conditions and urged the City Council to prioritize street repairs over non-essential projects.

43 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 18, 2025 Page 3 of 5
Stephanie Turner expressed frustration over neglected street maintenance and urged the City Council to prioritize road repairs.

Dave Salamone raised concerns about the Chick-fil-A development, citing privacy, safety, and noise issues, and urged the City Council to implement safeguards.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith reported his attendance at the Southern California Association of Governments (SCAG) Transportation Committee meeting.

Councilmember Hummer announced the City is now hiring for Community Services summer jobs, including part-time positions as community service leaders and lifeguard staff for recreation and aquatics programs.

Please visit City’s website or call Human Resources at 714-993-8141, for more information.

Councilmember Yamaguchi reported he toured city facilities with the Director of Community Services Lydie Gutfled, discussed the pickleball courts, potential dog park locations, and alternative facility uses. He mentioned the ongoing discussions on the Chick-fil-A project and promised to keep residents updated via email.

Mayor Pro Tem Wanke announced the City’s Free Shredding and E-waste Recycling event on Saturday, March 15th, from 8:00 a.m. to 11:00 a.m. at the Civic Center parking lot. He reported his attendance at the Orange County Sanitation District Administration Committee meeting.

Mayor Kirwin emphasized the importance of the public's input, acknowledged the challenges of budget constraints, and expressed appreciation for the early and transparent budget review process.

1. CONSENT CALENDAR (Items 1.a through 1.c):

Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)

1.b CITY FISCAL YEAR 2024-25 REGISTERS FOR FEBRUARY 18, 2025 Check Register
Fiscal Impact: $1,319,248.12
Electronic Disbursement Register
Fiscal Impact: $1,924,528.93
Recommended Action: It is recommended that the City Council:

Receive and file
(Approved 5-0, as recommended)

1.c SECOND READING AND ADOPTION OF ORDINANCE NO. O-2025-01, AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, CALIFORNIA AMENDING CHAPTER 10.56 “GRAFFITI” OF TITLE 10 “PEACE, MORALS AND SAFETY” OF THE PLACENTIA MUNICIPAL CODE RELATING TO THE

PREVENTION, ENFORCEMENT, AND ABATEMENT OF GRAFFITI, AND RECOVERING COSTS

RELATED THERETO
Fiscal Impact: No immediate impact. Potential for increased revenue.

Recommended Action: It is recommended that the City Council:

Waive full reading, by title only, and adopt Ordinance No. O-2025-01, an Ordinance of the City Council of the City of Placentia, California amending Sections 10.56.010, 10.56.020, 10.56.060, and 10.56.070 44 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 18, 2025 Page 4 of 5
(Chapter 10.56 “Graffiti” of Title 10 “Peace, Morals and Safety”) relating to the prevention, enforcement, and abatement of graffiti, and recovering costs related thereto (Approved 5-0, as recommended)

2. PUBLIC HEARING:

2.a TRANSFER OF UNCLAIMED PAYROLL AND ACCOUNTS PAYABLE CHECKS TO THE GENERAL FUND Fiscal Impact:

General Fund Revenue: $25,393.67
Recommended Action: It is recommended that the City Council:

1. Open the Public Hearing concerning the transfer of unclaimed payroll and accounts payable checks to the General Fund, consider all public testimony, ask questions of staff, and close the public hearing; and

2. Adopt Resolution No. R-2025-05 a Resolution of the City Council of the City of Placentia, California, amending the City’s FY 2024-25 Budget.
(Approved 5-0, as recommended)
Mayor Kirwin opened the Public Hearing at 7:53 p.m.

Director of Finance Jennifer Lampman gave a presentation on the item.

Mayor Pro Tem Wanke inquired about efforts to contact potential check recipients beyond the newspaper publication. Director Lampman stated that employees were contacted directly, but businesses were only notified via legal notice, as policy requires no further outreach.

Mayor Kirwin opened public comments. City Clerk McKinnell stated the City Clerk’s Office received no public comment for the item.

Mayor Kirwin closed the Public Hearing at 7:56 p.m.

Motion by Yamaguchi, seconded by Smith, and carried a 5-0 vote, to approve Item 2.a., as recommended.

3. REGULAR AGENDA (Items 3.a through 3.b):

3.a FISCAL YEAR 2024-25 MID-YEAR BUDGET REPORT
Fiscal Impact:

Fund Revenues Expenditures
General Fund 1,168,072 1,878,850
Special Revenue 2,048,076 4,023,231
Capital Projects - (2,700)
Enterprise Funds - (4,700)
Internal Service Fund 125,086 145,686
Total 3,341,234 6,040,367
Recommended Action: It is recommended that the City Council:

Approve the Mid-Year Budget Report and adopt Resolution No. R-2025-06, amending the City’s FY 2024-25 Budget, Position Allocation Plan and Salary Schedule. (Approved 5-0, as recommended)
Director of Finance Jennifer Lampman gave a presentation on the item.

A discussion ensued about the Fiscal Year 2024-25 Mid-Year Budget Report.

Motion by Smith, seconded by Yamaguchi, and carried a 5-0 vote, to approve Item 3.a., as recommended.

3.b FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM
45 Placentia City Council/Successor Agency/ICDA/PPFA Minutes February 18, 2025 Page 5 of 5
Fiscal Impact:

The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 CIP Budget.

Recommended Action: It is recommended that the City Council:

1. Provide Staff direction for using 40% or 50% of Measure U towards infrastructure; and

2. Confirm use of Measure U funding towards Staff identified critical projects (Fuel Tank & Golden Ave Bridge); and

3. Direct Staff to work with consultant to prioritize street projects and return to Council with recommendations.
(Approved 5-0, as recommended)
Director of Public Works Chris Tanio gave a presentation on the item.

A discussion ensued about the allocation of Measure U funds and prioritization of street projects.

Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, directing Staff to use 50% of Measure U funds for infrastructure, confirm funding for the Golden Avenue bridge project, and work with a consultant to prioritize street projects with a focus on Area 3 of the Pavement Condition Index (PCI) map.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Mayor Kirwin requested a study session to explore cost-effective locations for additional pickleball courts and suggested involving community members in a site visit to identify potential areas, such as existing concrete spaces.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:25 p.m., to a regular City Council meeting on Tuesday, March 4, 2025, at 5:30 p.m.

_________________________________________
Kevin Kirwin, Mayor/Agency Chair
ATTEST:

______________________________________________
Robert S. McKinnell, City Clerk/Agency Secretary

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