Placentia City Council
February 3, 2026

Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Jennifer Lampman
City Administrator
Placentia City Council
Placentia City Council as Successor to the
Placentia Redevelopment Agency
Placentia Industrial Commercial
Development Authority
Placentia Public Financing Authority
AGENDA
February 3, 2026
Council Chambers
401 E Chapman Ave.

Placentia, CA 92870
CHAD P. WANKE
Mayor
District 4
JEREMY B. YAMAGUCHI
Mayor Pro Tem
District 3

THOMAS HUMMER
Councilmember
District 1

KEVIN KIRWIN
Councilmember
District 2
WARD L. SMITH
Christian L. Bettenhausen Phone: (714) 993-8117 Councilmember City Attorney District 5
Email: [email protected]
www.placentia.org
Mission Statement
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Vision Statement
The City of Placentia will maintain an open, honest, responsive and innovative government that delivers quality services in a fair and equitable manner while optimizing available resources.

Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at Placentia Library Reference Desk. Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the"Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231. Notification 48 hours prior to the meeting will generally enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II) In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Closed Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Closed Sessions, Closed Sessions are not open to the public.
1 PLACENTIA CITY COUNCIL REGULAR

MEETING AGENDA - CLOSED SESSION
February 3, 2026
6:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Council Member/ Board Member Hummer
Council Member/ Board Member Kirwin
Council Member/ Board Member Smith
Mayor Pro Tem/ Board Vice Chair Yamaguchi
Mayor/ Board Chair Wanke
ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors. The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

CLOSED SESSION PROCEEDINGS:

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2): (3 cases)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting. 2 PLACENTIA CITY COUNCIL REGULAR MEETING AGENDA
February 3, 2026
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Council Member/ Board Member Hummer
Council Member/ Board Member Kirwin
Council Member/ Board Member Smith
Mayor Pro Tem/ Board Vice Chair Yamaguchi
Mayor/ Board Chair Wanke
INVOCATION: Chaplain Tony Mercado
PLEDGE OF ALLEGIANCE: Police Chief Brad Butts
PRESENTATIONS: None
CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL MEMBER COMMENTS:

1. CONSENT CALENDAR (Items 1.a through 1.h):

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND

RESOLUTIONS
Recommended Action: It is recommended that the City Council:

Approve.

1.b APPROVAL OF MINUTES
Recommended Action: It is recommended that the City Council:

Approve minutes of the City Council/Successor Agency/ICDA/PPFA Regular Meetings held on April 1, 2025; April 15, 2025; and January 13, 2026.

1.c REGISTERS FOR FEBRUARY 3, 2026
3 Fiscal Impact:

Check Register: $ 402,465.88
Electronic Disbursement Register: $1,640,335.16
Recommended Action: It is recommended that the City Council:

Receive and File.

1.d RESOLUTION TO ADOPT AN AMENDED AND RESTATED MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF PLACENTIA AND THE PLACENTIA

POLICE MANAGEMENT ASSOCIATION
Fiscal Impact:

Placentia Police Manaaement Association
Year 1: Estimated $ 30,000 increase to FY25-26 total compensation Year 2: Estimated $ 32.500 increase to FY26-27 total compensation Total: Estimated $ 62,500 increase.

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2026-04, A Resolution of the City Council of the City of Placentia, California, approving an amended Memorandum of Understanding for the Placentia Police Management Association (PPMA) effective January 1, 2026, and superseding Resolution No. R-2025-56; and

2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PPMA on behalf of the City, in a form approved by the City's Labor Counsel.

1.e RESOLUTION TO ADOPT A MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF PLACENTIA AND THE PLACENTIA CITY EMPLOYEES'

ASSOCIATION
Fiscal Impact:

Placentia City Employees' Association
Total: Estimated $134,500 increase of FY25-26 for term of agreement Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2026-05, A Resolution of the City Council of the City of Placentia, California, approving a Memorandum of Understanding for the Placentia City Employees' Association (PCEA) for the period July 1, 2025, through June 30, 2026; and

2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PCEA on behalf of the City, in a form approved by the City's Labor Counsel.

1.f AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH AGA ENGINEERS, INC. FOR ON-CALL TRAFFIC ENGINEERING SERVICES Fiscal Impact:

Expense: $175,000 Amendment No. 1 Contract Not -to -Exceed Amount over 3 -Years Budget: $150,000 FY 2025-26 Operating Budget (101-80200-6400) 4 Recommended Action: It is recommended that the City Council:

1. Approve Amendment No. 1 to a Professional Services Agreement with AGA Engineers, Inc. to provide additional on-call traffic engineering services in a new not -to -exceed amount of $175,000; and

2. Authorize the City Administrator, and/or her designee, to execute the necessary documents in a form approved by the City Attorney.

1.g PROFESSIONAL SERVICES AGREEMENT FOR INDEPENDENT REGISTERED MUNICIPAL ADVISOR FOR THE INFRASTRUCTURE FINANCING PLAN ("IFP")

FOR THE PLACENTIA ENHANCED INFRASTRUCTURE FINANCING DISTRICT ("PLACENTIA EIFD")
Fiscal Impact:

EXPENSE: $50,000
BUDGETED: $50,000 EIFD ACCOUNT (206-90300-9600)
Recommended Action: It is recommended that the City Council:

1. Award a Professional Services Agreement with Kosmont Transactions Services, Inc.; and

2. Authorize the City Administrator, and/or her designee, to execute all documents necessary, substantially in a form approved by the City Attorney.

1.h APPROVAL OF FINAL PARCEL MAP NO. 2024-143 PERTAINING TO THE SUBDIVISION OF A 2.66 ACRE LOT INTO TWO PARCELS LOCATED AT 975 S.

LAKEVIEW AVENUE WITHIN THE C -M (COMMERCIAL MANUFACTURING)

ZONING DISTRICT
Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council:

1. Approve Final Parcel Map No. 2024-143, subject to final review and approval by the County Surveyor; and

2. Authorize the City Clerk to sign Final Parcel Map No. 2024-143.

2. PUBLIC HEARING:

2.a CONSIDERATION OF THE ADOPTION OF A DEVELOPMENT IMPACT FEE

NEXUS STUDY AND ADOPTION OF APPLICABLE RESOLUTION(S) AND/OR

APPLICABLE ORDINANCE(S) AMENDING VARIOUS CITY DEVELOPMENT IMPACT FEES. THE PROPOSED ACTION INCLUDES ADOPTION OF NEW CITY

FACILITIES FEES, AND AMENDED FEES FOR OTHER CITYWIDE

DEVELOPMENT IMPACT FEES, TRANSIT ORIENTED DEVELOPMENT AREA (TOD) DEVELOPMENT IMPACT FEES, AND AFFORDABLE HOUSING FEES Fiscal Impact:

Development Impact Fees are established for cost recovery or statutory purposes only. There is no immediate fiscal impact associated with the recommended actions.

The adoption of revised development impact fees, new City Facilities Fees and residential affordable housing impact fees will not have an immediate impact on revenues to the City until effective 60 days subsequent to adoption. This agenda item 5 adjusts or establishes impact fees commensurate with a Development Impact Fee Nexus Study prepared for City Council consideration.

Recommended Action: It is recommended that the City Council:
1 Open the Public Hearing regarding consideration of the adoption of a Development Impact Fee Nexus Study and adoption of applicable Resolution(s) and/or applicable Ordinance(s) amending various City Development Impact Fees, including adoption of new City Facilities Fees, and amended fees for other Citywide Development Impact Fees, Transit Oriented Development Area (TOD) Development Impact Fees, and Affordable Housing Fees; and

2. Receive the Staff report, consider all public testimony, ask questions of Staff; and

3. Continue the public hearing to the regular City Council meeting of March 3, 2026.

3. REGULAR AGENDA:

3.a VISION STATEMENT AND STRATEGIC GOALS
Fiscal Impact:

None.

Recommended Action: It is recommended that the City Council:

1. Review and provide direction on the Vision Statement and Strategic Goals; and

2. Adopt the Vision Statement and Strategic Goals as amended.

CITY COUNCIL MEMBERS REQUESTS:

Council Members may make requests or ask questions of Staff. If a Council Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to the next regular City Council meeting on Tuesday, February 17, 2026, at 7:00 p.m.

CERTIFICATION OF POSTING
I, Brooke Lovell, Deputy City Clerk for the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Financing Authority hereby certify that the Agenda for the February 3, 2026, meetings of the City Council, Successor Agency, and Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on January 29, 2026.

Brooke Lovell
Deputy City Clerk
6 3;itEgA.A
Agenda Item No: 1.b

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 3, 2026
Submitted by: Brooke Lovell
From: City Clerk
Subject:

APPROVAL OF MINUTES
Recommendation:

Recommended Action: It is recommended that the City Council:

Approve minutes of the City Council/Successor Agency/ICDA/PPFA Regular Meetings held on April 1, 2025; April 15, 2025; and January 13, 2026.

Attachments

04.01.25 CC Regular Minutes.pdf

04.15.25 CC Regular Minutes.pdf

01.13.26 CC Regular Minutes.pdf
7 Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority

MINUTES
APRIL 1, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING — 5:30 PM CALL TO ORDER: Mayor Kirwin called the meeting to order at 5:30 p.m.

ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin ABSENT: None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session matters and cases.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section § 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Thomas Hatch, Interim City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

2. Pursuant to Government Code Section § 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: (3 cases)

3. Pursuant to Government Code Section § 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION/CLAIM Claim: Kana Pipeline Inc. v. City of Placentia;
City Project No: 3811; TOD Crowther Sewer Line Project

4. Pursuant to Government Code Section § 54957(b)(1):

PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT
Title: City Administrator

5. Pursuant to Government Code Section § 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator
RECESS: The City Council and Boards of Directors recessed until their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
8

CALL TO ORDER: Mayor Kirwin called the meeting to order at 7:00 p.m.

ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi, Wanke, Kirwin ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely INVOCATION: Chaplain Ken Milhander
PLEDGE OF ALLEGIANCE: Jack Barnes, Placentia Pony Baseball Player CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session Item Nos. 1, 3-5, Item No. 2 was not discussed. There was no reportable action.

PRESENTATIONS: None
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:

Andrew Barnes thanked the City Council for the new LED field lights at Tuffree Hill Park, highlighted their positive impact on safety and playability, announced the upcoming Mustang Zone Tournament at Champions Sports Complex, and expressed appreciation for City Staff and support from the Community Services Department.

Heidi Mahnke supported the Old Town Streetscape Project, emphasizing its potentialto revitalize the area, improve public perception, attract visitors and businesses, and align with community feedback and the city's historical significance.

Alex Lopez expressed frustration over the lack of progress in revitalizing Old Town, asked the City Council to implement long-standing plans to improve infrastructure, safety, and economic opportunity in the area.

David McNair expressed concern about Old Town continuing to be neglected despite past revitalization efforts and emphasized the need for investment to create a vibrant, walkable community space for residents.

Jim Caiopoulos requested the City to consider the fleet fueling proposal, highlighting cost savings and increased royalties from the City's existing partnership with the fueling site.

Cameron Irons requested the City Council to move forward with the streetscape improvements, emphasizing the importance of utilizing available County funding and completing long -promised revitalization efforts to support local businesses and residents.

John Beltran requested street repairs and ADA improvements in his community, requested the City Council prioritize residential infrastructure over City beautification projects and pledging to continue speaking at meetings until progress is made.

Nathan Dedic expressed appreciation for the City Council's service and recent prioritization of residential street repairs and requested timely action to address long -neglected road conditions in his community.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
9

City Clerk McKinnell stated the City Clerk's Office received two electronic comments: Rosemarie Pina opposed redirecting funds from Old Town redevelopment, and John Deacy requested continued support for residential street repaving and stated the John Tynes Gym required more extensive upgrades than a new roof.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith reported his attendance at two internal meetings, the Centennial Subcommittee, where he is involved in business-related planning for the City's 100`h anniversary, and the Placentia Community Collaborative, a partnership between local nonprofits, schools, and City departments aimed at supporting community services. He also announced the Placentia Police Department's upcoming Breakfast with the Blue event on Sunday, April 13, 2025, from 9:00 a.m. to 11:30 a.m. at Donut Chain at 901 E. Yorba Linda Blvd, encouraged residents to attend and engage with local officers.

Councilmember Hummer announced the City's Annual Easter Eggcitement event on Saturday, April 12, 2025, from 10:00 a.m. to 1:00 p.m., which will include egg hunts, games, vendors, and photo opportunities with the Easter Bunny; and encouraged those interested in participating as vendors to visit www.placentia.org for more information.

Councilmember Yamaguchi thanked residents for their public comments and clarified many of the concerns raised, such as Old Town improvements, fuel options, and street conditions will be addressed during the upcoming Capital Improvement Plan (CIP) and budget study session. He mentioned infrastructure work in Old Town has been ongoing to avoid repaving streets before underground utilities are completed. He also announced the Police Department's Vacation Home Check program, which allows residents to request home checks while away by submitting a form at www.placentia.org/police .

Mayor Pro Tem Wanke reported attending the Orange County Sanitation District (00 San) Board meeting, the Orange County Power Authority. He addressed concerns about Old Town improvements, reported the City has added over 100 parking spaces, installed lighting and trees, and supported outdoor dining. He mentioned the City has invested significantly in the area, revitalization also depends on private property owners making improvements. He encouraged Old Town merchants to collaborate and bring forward ideas to further enhance the district.

Mayor Kirwin acknowledged the challenges of balancing diverse community needs and emphasized the City Council's commitment to thoughtful decision-making. He reported his attendance at the Orange County Association of Governments (OCCOG) meeting on behalf of Councilmember Smith, where housing policy challenges were discussed. He mentioned while cities are often blamed for housing shortages, many barriers exist at higher levels of government.

1. CONSENT CALENDAR (Items 1.a through 1.j):

Councilmember Hummer pulled Item 1.i, for a no vote. Motion by Wanke, seconded by Yamaguchi, and carried a 5-0 vote, to approve the balance of the Consent Calendar, as recommended.

1.a

1.b

CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)
CITY FISCAL YEAR 2024-25 REGISTERS FOR APRIL 1, 2025
Check Register
Fiscal Impact: $ 2,378,357.96
Electronic Disbursement Register
Fiscal Impact: $ 1,439,847.91
Recommended Action: It is recommended that the City Council:

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
10

Receive and file.
(Approved 5-0, as recommended)

1.c APPOINTMENTS TO THE CENTENNIAL STEERING COMMITTEE FOR THE CITY'S CENTENNIAL PLANNING FOR COUNCIL DISTRICTS 3, 4, AND 5, PLACENTIA ROUND TABLE WOMEN'S CLUB, CITY

COUNCIL REPRESENTATIVE, AND VETERANS ADVISORY COMMITTEE Fiscal Impact:

At this time there is no fiscal impact associated with the creation of the Committee.

Recommended Action: It is recommended that the City Council:

1. Approve the appointment of Paul Henderson to serve on the Centennial Steering Committee in representation of the Veterans Advisory Committee;

2. Approve the appointment of Carol Downey to serve on the Centennial Steering Committee in representation of the Placentia Round Table Women's Club;

3. Approve the appointment of Jodi Stout to serve on the Centennial Steering Committee in representation of Council District Three (3) per the recommendation of Council Member Yamaguchi; and

4. Approve the appointment of Peggie Yamaguchi to serve on the Centennial Steering Committee in representation of Council District Four (4) per the recommendation of Mayor Pro Tem Wanke; and

5. Approve the appointment of Aaron Mills to serve on the Centennial Steering Committee in representation of Council District Five (5) per the recommendation of Council Member Smith; and

6. Approve the appointment of Paulette Chaffee to serve on the Centennial Steering Committee per the recommendation of Mayor Kirwin as a City Council Representative. (Approved 5-0, as recommended)

1.d TENTATIVE PARCEL MAP NO. TPM 2024-143. A REQUEST TO SUBDIVIDE A 2.66 -ACRE PARCEL AT 975 S. LAKEVIEW AVENUE (APN 346-341-29) INTO TWO PARCELS OF 1.38 ACRES (PARCEL 1) AND 1.27 ACRES (PARCEL 2) WITHIN THE C -M (COMMERCIAL MANUFACTURING) ZONING DISTRICT Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Receive the Staff Report, ask any questions of Staff; and

2. Adopt Resolution R-2025-08, a Resolution of the City Council of the City of Placentia, to make findings that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR § 15315 (Class 15 — Minor Land Divisions) and the City of Placentia Environmental Guidelines, and approve TPM 2024-143 to permit the subdivision of an existing 2.66 -acre parcel into two (2) parcels measuring 1.38 -acres (Parcel 1) and 1.27 -acres (Parcel 2) for property located within the C -M (Commercial Manufacturing) Zoning District located on property at 975 S. Lakeview Avenue (Assessor's Parcel Number 346-341-29 & 346- 341-30).
(Approved 5-0, as recommended)

1.e AWARD OF CONTRACT TO SECO ELECTRICAL AND LIGHTING, INC. FOR REPLACEMENT OF GENERATORS AT FIRE STATION 1 AND 2., CITY PROJECT NO. 5501 Fiscal Impact:

Expense: $137,415.11 Construction Cost
Available Budget:
$11,848.45
$149,263.56
$ 39,263.56
$110,000.00
Construction Contingency Amount
Total Cost
Fiscal Year 2024-2025 CIP Budget (555501-6850)
Fiscal Year 2024-2025 CIP Budget (675501-6850)
Recommended Action: It is recommended that the City Council:

1. Approve the purchase of two replacement generators for Fire Station 1 and 2 from Seco Electrical and Lighting, Inc., for $149,263.56;
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
11

1.f

2. Authorize the Interim City Administrator to approve invoice change orders up to $11,848.56 to cover unforeseen conditions; and

3. Authorize the Interim CityAdministrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
ADOPTION OF RESOLUTION NO. R-2025-07, DELEGATING AUTHORITYTO THE CITYADMINISTRATOR

AND/OR THEIR DESIGNEE TO RECORD NOTICES OF COMPLETION FOR PUBLIC WORKS PROJECTS Fiscal Impact:

There is no fiscal impact associated with the recommended action.

Recommended Action: It is recommended that the City Council:

Adopt Resolution No. R-2025-07, authorizing the City Administrator or their designee to record notices of completion.
(Approved 5-0, as recommended)

1.g PUBLIC WORKS AGREEMENT WITH CHAPMAN COAST ROOF CO., INC. FOR AWARD OF RFP FOR

ROOF REPLACEMENT FOR TYNES GYM
Fiscal Impact:

Expense: $150,000 Park Impact Fees
Contingency 10%: 15,000 Park Impact Fees
Total Project Budget: $165,000 Park Impact Fees
Recommended Action: It is recommended that the City Council:

1. Approve the Public Works Agreement with Chapman Coast Roof Co., Inc. for the Award of the RFP for Roof Replacement for Tynes Gym for a not -to -exceed amount of $165,000; and

2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not -to -exceed the amount of $15,000; and

3. Approve Resolution No. R-2025-11, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with the City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

4. Authorize the Interim CityAdministrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.h PUBLIC WORKS AGREEMENT WITH KASA CONSTRUCTION INC. FOR AWARD OF RFP FOR

LANDSCAPE IMPROVEMENTS PROJECT AT PARQUE DE LOS VAQUERO Fiscal Impact:

Expense: $128,888 Park Impact Fees
Contingency 10%: 12,888 Park Impact Fees
Total Project Budget: $141,777 Park Impact Fees
Recommended Action: It is recommended that the City Council:

1. Approve the Public Works Agreement with KASA Construction for the Award of the RFP for the Landscape Improvement project at Parque De Los Vaqueros for a not -to -exceed amount of $141,777; and

2. Authorize the Interim City Administrator to approve a 10% contingency for contract change orders not -to -exceed the amount of $12,888; and

3. Approve Resolution No. R-2025-10, A Resolution of the City Charter of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2024-25 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and

4. Authorize the Interim CityAdministratorand/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
12

1.i SECOND READING AND ADOPTION OF ORDINANCE 0-2025-02, APPROVING ZONING CODE AMENDMENT NO. 2024-01 AMENDING SPECIFIC PLAN NO. 5 (SP -5) TO REDUCE THE MINIMUM RESIDENTIAL DENSITY FROM 65 TO 15 DWELLING UNITS PER ACRE ON PARCEL NO. 9 Fiscal Impact: No immediate impact.

Recommended Action: It is recommended that the City Council:

Waive full reading, by title only, and adopt Ordinance 0-2025-02, An Ordinance of the City Council of the City of Placentia, California, finding that the project is categorically exempt pursuant to the California Environmental Quality Act (CEQA) set forth in Title 14 CCR Section 15061(b)(3) and the City of Placentia Environmental Guidelines, and waive full reading, by title only, and introduce for first reading Ordinance No. 0-2025-02, an Ordinance of the City Council of the City of Placentia, approving Zoning Code Amendment No. 2024-01, making findings of approval for amending Placentia Municipal Code Chapter

23.105, Specific Plan 5, revising Section 23.105.050, "Permitted Uses for Parcels 9 and 11", by reducing the minimum residential density requirement from 65 dwelling units per acre to 15 dwelling units per acre.
(Approved 4-1, as recommended, Hummer voted no)
Councilmember Hummer pulled item 1.i to vote no.

1.j

AMENDMENT TO PROFESSIONAL SERVICES MASTER AGREEMENT WITH ORACLE AMERICA INC FOR

ORACLE NETSUITE FOR GOVERNMENT
Fiscal Impact:

Expense: FY 2024-25 $ 69,600 Annual Costs
$169,154 One-time Implementation Cost
$238,754 Total Project Cost
Budgeted: FY 2024-25 $300,000
Recommended Action: It is recommended that the City Council:

1. Approve the updated ordering document for the time remaining on the original five (5) year Professional Services Master Agreement with Oracle America, Inc. for NetSuite for Government for additional general user licenses. This action will add an additional $10,290 over the five (5) year agreement, or $2,058 per year; and

2. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

2. REGULAR AGENDA (Items 2.a through 2.d)

2.a APPROVAL OF OFFICIAL CITY OF PLACENTIA CENTENNIAL LOGO, SEAL, AND TAGLINE Fiscal Impact:

Expense: $2,500 - Total Project Amount
Budget: $30,000 - FY 2024-25 Budget (101534-6053)
Recommended Action: It is recommended that the City Council:

1. Review the proposed centennial logo, seal, and tagline; and

2. Provide any recommendations or feedback to Staff regarding the designs; and

3. Approve the use of the centennial logo, seal, and tagline so that the Centennial Steering Committee can proceed with creating marketing materials and seeking sponsorships. (Approved, direction provided)
Communications Manager Drulias gave a presentation on the proposed branding for the City's 2026 Centennial, including a tagline, logo options, and an updated City seal. The branding is intended to promote community engagement and sponsorship opportunities. The Centennial Steering Committee recommended the tagline "Rooted in Heritage, United in Community." Two logo designs were reviewed, incorporating historical elements such as walnuts, oranges, the Bradford Bridge, and the Placentia water tower. Three color options for the updated City seal were presented: blue, red, and gold.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
13

A discussion ensued on the design considerations for digital and print use, merchandise compatibility, maintaining the City seal's integrity, and suggested adjustments for logo compactness, color gradients, historical elements, and alignment with the national America 250 celebration.

City Council approved Logo Option B with minor revisions, the updated City seal with a blue ribbon for official use in 2026, and the tagline "Rooted in Heritage, United in Community." Staff and the Centennial Steering Committee were directed to finalize designs, prepare marketing materials, and begin sponsorship outreach.

2.b FISCAL YEAR 2025-26 CAPITAL IMPROVEMENT PROGRAM - STUDY SESSION NO. 2 Fiscal Impact:

The fiscal impact will be determined with final adoption of the Fiscal Year 2025-26 CIP Budget.

Recommended Action: It is recommended that the City Council:

1. Receive and file the staff report and presentation; and

2. Provide direction to staff regarding the proposed fuel storage tank options; and

3. Provide direction to staff regarding allocation of Measure U funding. (Approved 4-1, to take no action on the underground storage tank (UST) project and approve Measure U funding for Scenario 2 street rehabilitation, Yamaguchi voted no) Public Works Director Tanio provided a summary from the February 18, 2025, Study Session, which included projected funding and critical projects. City Council directed Staff to allocate Measure U funds to the Golden Avenue Bridge and requested additional information on the UST project and street rehabilitation priorities.

Public Works Manager Samantha Byfield outlined options for removing underground fuel tanks, required by State law by Dec. 31, 2025 (penalties up to $5,000/day; removal cost $222,000). Off-site fueling would avoid $880,000 in capital costs but add about $72,000 annually and reduce reliability. Installing a new 10,000 -gallon split tank at the City Yard offers bulk fuel savings, secure emergency supply, and long service life. Staff recommended removal and installation of new tanks at the yard, with off-site options as backup.

Deputy Public Works Director Gabriel Guerrero-Gabany presented options for the FY 2024-25 streets project (construction in FY 2025-26), focusing on Priority Area 3. Full treatment would cost $8.7M.

Scenario 1 uses external funds (SB 1, Measure M) for a $2.6M budget, rehabilitating about 350,000 sq. ft.

Scenario 2 adds $2.3M in freed Measure U funds for a $5M budget, enabling 400,000 sq. ft. of slurry and 650,000 sq. ft. of rehabilitation (estimated $4.3M). Staff recommended adopting Scenario 2 and incorporating it into the FY 2025-26 CIP budget.

A discussion ensued, City Council directed Staff to return with a full cost, risk, and emergency -reliability analysis before making a decision on the underground storage tank.

City Council questioned whether deferring other CIP projects (e.g., city facilities, fire station, police improvements, and sewers) would create near-term public safety risks and asked about timing for specific streets such as Palm Drive. Staff indicated all listed projects were needed but none were immediate emergencies.

Motion by Wanke, seconded by Smith, approved by a 4-1 vote, to take no action on the UST project and approve Scenario 2 on the allocation of Measure U funds for street rehabilitation, Yamaguchi voted no.

2.c EVENT FEE WAIVER REQUEST AND RESOLUTION NO. 2025-09, AUTHORIZING THE

TEMPORARY SUSPENSION OF THE ORDINANCE PERTAINING TO THE OPERATION OF THE CALIFORNIA CELTIC FESTIVAL FUNDRAISER EVENT ON SATURDAY, JUNE 15, 2025 AT KRAEMER

MEMORIAL PARK
Fiscal Impact:

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
14

Facility Use Fees: $5,042
Staffing: $5,500
Damage Deposit: $614
Total Fiscal Impact: $11,156
Recommendation: It is recommended that City Council:

1. Approve a facility rental/use agreement with the California Celtic Festival to host the annual "Lovers of Celtic Culture" fundraiser event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and

2. Adopt Resolution No. R-2025-09, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the "Lovers of Celtic Culture" fundraiser event on June 14, 2025, and on June 15, 2025 at Kraemer Memorial Park located at 201 N. Bradford Avenue; and

3. Approve staff recommendation to waive facility use/rental and fees for the use of Kraemer Memorial Park and not staff costs or the damage deposit associated with the operation of the event.

Alternate Recommendation:

Recommendation Actions: 1 and 2 above; and
Approve the request from California Celtic Festival to waive all facility use costs of $5,042, staffing costs of $5,500, and damage deposit costs of $614, totaling $11,156. (Approved 3-0-1-1, as recommended, Smith recused and Wanke absent) Community Services Director Gutfeld gave a presentation on the item.

Motion by Yamaguchi, seconded by Hummer, approved by a 3-0-1-1 vote, as recommended; Smith recused and Wanke absent.

2.d APPOINTMENTS TO FILL VACANCIES ON THREE (3) CITY COMMISSION AND FIVE (5) CITY COMMITTEES AND ONE (1) ORANGE COUNTY VECTOR CONTROL DISTRICT Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Citizens' Oversight Committee for a four-year term; and b. One (1) vacancy on the Financial Audit Oversight Committee for a three-year term; and c. One (1) vacancy on the Heritage Committee for a non -expiring term; and d. One (1) vacancy on the Historical Committee for a non -expiring term; and e. One (1) vacancy Senior Advisory Committee for a non -expiring term; and f. One (1) vacancy on the Planning Commission for a four-year term; and g. One (1) vacancy and alternate vacancy (1) on the Streetscape and Transportation Advisory Commission for a four-year term; and
h. One (1) vacancy on the Orange County Mosquito Vector District Board.

2. Direct Staff update the City's master Commission and Committee vacancy list; and

3. Continue the Commission and Committee Application/Recruitment process for any remaining vacancies for future consideration of appointments.
(Approved 5-0, to approve all recommended appointments, excluding the Orange County Vector Control District)
(Approved 3-1-1-0, to appoint Mayor Pro Tem Wanke to the Orange County Mosquito and Vector Control District, Smith voted no and Kirwin abstained)
City Council considered appointments to fill vacancies on three commissions, five committees, and one Orange County Mosquito and Vector Control District seat.

Mayor Kirwin read the recommended appointments:

Citizens Oversight Committee Joe Rasic
Financial Audit Oversight Committee Greg Laporte
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
15

Heritage Committee No applicant
Historical Committee Cassie Queen
Parks, Arts & Recreation Commission Billy Hutchinson
Planning Commission David Smith
Senior Advisory Committee No applicant
Streetscape & Transportation Advisory Committee Steve Anderson Orange County Mosquito and Vector Control Nominations received for Mayor Pro Tem Wanke District and Craig Green
Motion by Yamaguchi, seconded by Wanke, approved by a 5-0 vote, to confirm all recommended appointments except the Orange County Mosquito and Vector Control District.

Orange County Mosquito and Vector Control District seat nominations were considered individually.

Nomination to appoint Mayor Pro Tem Wanke to the Orange County Mosquito and Vector Control District, approved by a 3-1-1-0, Smith voted no and Kirwin abstained.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Mayor Kirwin requested a future study session to explore forming a volunteer committee of retired and community members to assist with small City projects, with guidance from the City Attorney on permissible and safe volunteer activities.

Mayor Pro Tem Wanke stated there were still vacancies on the Senior Advisory Committee and the Heritage Committee, reported no applications had been received for those seats, and encouraged interested residents to submit applications so those appointments could be made.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:47 p.m., to a regular City Council meeting on Tuesday, April 15, 2025, at 5:30 p.m.

Kevin Kirwin, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 1, 2025
16

Placentia City Council Regular Meeting
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority

MINUTES
APRIL 15, 2025
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA AND
Teleconference Locations:
92-161 Waipahe Place, Kapolei, HI 96707
AND
Pizza Paradiso, Via Stalloreggi 38, Siena, Italy
MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING — 5:00 PM CALL TO ORDER: Mayor Pro Tem Wanke called the meeting to order at 5:00 p.m.

ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Wanke ABSENT: Yamaguchi (Excused), Kirwin (Excused)
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:

City Clerk McKinnell announced the Closed Session matters and cases.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section § 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives:

Employee Organizations:

Thomas Hatch, Interim City Administrator
Alice Burnett, Director of Human Resources
Placentia City Employees Association (PCEA)
Placentia Firefighters Association (PFA)
Placentia Fire Management Association (PFMA)
Placentia Police Management Association (PPMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees

2. Pursuant to Government Code Section § 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION: (1 case)

3. Pursuant to Government Code Section § 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION:
(Discussion on April 9, 2025, Letter from Lynch EMS)

4. Pursuant to Government Code Section § 54957(b)(1):

PUBLIC EMPLOYEE EMPLOYMENT/APPOINTMENT
Title: City Administrator

5. Pursuant to Government Code Section § 54957(b)(1):

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Interim City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
17

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M CALL TO ORDER: Mayor Pro Tem Wanke called the meeting to order at 7:00 p.m.

ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Smith, Yamaguchi (Remote — Hawaii), Wanke, Kirwin (Remote - Italy)
ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; Interim City Administrator Thomas Hatch; Deputy City Administrator Rosanna Ramirez; Director of Community Services Lydie Gutfeld; Director of Development Services Joe Lambert; Director of Finance Jennifer Lampman; Director of Human Resources Alice Burnett; Director of Public Works Chris Tanio; Fire Chief Jason Dobine; Police Chief Brad Butts; Deputy Director of Administrative Services Jeannette Ortega; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy Albitre-Seely INVOCATION: Chaplain Ken Milhander
PLEDGE OF ALLEGIANCE: Nominee Guerrero, Police Explorer PRESENTATIONS:

A. PROCLAMATION OF APRIL 13-19, 2025, AS 911 PUBLIC SAFETY TELECOMMUNICATIONS WEEK Presenters: Mayor Pro Tem Wanke and City Council
Recipients: Placentia Public Safety Communication Staff Mayor Pro Tem Wanke presented a proclamation to the recipients, proclaiming April 13-19, 2025, as 911 Public Safety Telecommunications Week.

B. PROCLAMATION OF DONATE LIFE MONTH
Presenters: Mayor Pro Tem Wanke and City Council
Recipients: Rene Sorrentino
Mayor Pro Tem Wanke presented a proclamation to Rene Sorrentino, proclaiming April 2025, as Donate Life Month.

C. PLACENTIA SPRING 2025 CERT PROGRAM
Presenters: Mayor Pro Tem Wanke and City Council
Recipients: CERT Participants
Mayor Pro Tem Wanke presented certificates of recognition to the Spring 2025 CERT participants.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen reported a discussion was held on the Closed Session items. There was no reportable action.

CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:

John Abraham described an encounter with Placentia Police and Code Enforcement at his home on June 11, 2024, and requested that the City Council remove the property from receivership.

Tad Canfield asked about the scale, cost, and safety of the Orange County Loop extension and requested prioritization of maintenance, lighting, security, and bridge improvements on the existing pathway.

Craig Green opposed switching emergency ambulance providers from Lynch EMS to Emergency Ambulance Services, Inc., warning the low bid could result in reduced service quality.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
18

Liam Stanton requested the City continue the Bradford revitalization project and not delay or abandon efforts.

John Beltran thanked the City Council for street -improvement commitments and requested summer scheduling of Brookhaven work and installation of ADA curb ramps.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith reported his attendance at the monthly Metrolink Station coordination meeting, the Santa Fe Merchants Association meeting regarding Old Town development and EIFD updates, the Placentia Police Canine Foundation fundraiser and shooting competition event, and the Centennial Steering Committee meeting. Announced the annual Love Placentia Day of Service on Saturday, May 3, 2025, starting with an 8:00 a.m. rally at El Dorado High School.

Councilmember Hummer announced curb address painting by the nonprofit Care for the Children is underway and reported it is a donation -based service permitted by the City. He mentioned workers must carry a City -issued work permit and ID, and stated questions could be directed to Public Works at 714-993-8131 or [email protected].

Councilmember Yamaguchi congratulated participants in the City's CERT Training program and commented on the receivership process, emphasizing legal compliance and appropriate use to address blight. He announced the Best of Placentia nominations open March 18, 2025, voting will close on April 25, 2025, and winners will be announced May 9, 2025, at bestofplacentia.com.

Mayor Pro Tem Wanke announced applications are open for the Heritage Committee, Senior Advisory Committee, and Streetscape and Transportation Advisory Commission. He met with the Yorba Linda Water District on a potential MOU and resource -sharing, reported that wet years have filled the aquifer preventing saltwater intrusion, and noted sewer repairs on the Balboa Peninsula. He also attended the Orange County Sanitation District's (OC San) Administration Committee meeting, toured Plant No. 2, and invited those interested in OC San tours to contact him.

1. CONSENT CALENDAR (Items 1.a through 1.h):

Motion by Smith, seconded by Hummer, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.

1.a

1.b

CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)
CITY FISCAL YEAR 2024-25 REGISTERS FOR APRIL 15, 2025
Check Register
Fiscal Impact: $ 1,115,990.55
Electronic Disbursement Register
Fiscal Impact: $ 135,889.89
Recommended Action: It is recommended that the City Council:

Receive and file.
(Approved 5-0, as recommended)

1.c AMENDMENT NO. 3 TO MAINTENANCE SERVICE AGREEMENT WITH HOUSTON AND HARRIS PCS, INC.,

FOR SEWER MAINTENANCE SERVICES
Fiscal Impact:

Expense: $246,437.98 Annual Contract Amount
Budget: $246,497.98 FY25-26 Sewer Maintenance Fund (484356-6120) Recommended Action: It is recommended that the City Council:

1. Approve Amendment No. 3 to the Maintenance Services Agreement with Houston and Harris PCS, Inc., for sewer maintenance services to extend the contract term by one year and increase the cumulative contract not -to -exceed amount by $246,437.98 for a revised cumulative contract amount of $1,055,596.15 for the entire contract term; and
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
19

1.d

1.e

2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

MEMORANDUM OF UNDERSTANDING (MOU) WITH CITIES AND HOPE CENTER OF ORANGE COUNTY FOR

NATIONAL OPIOID STATEMENT FUNDS
Fiscal Impact:

Expense: $ 15,000 (910000-6290)
Budget: $151,924 (910000-4299)
Recommended Action: It is recommended that the City Council:

1. Authorize the Interim City Administrator to execute an Agreement between the HOPE Center and the Cities of Placentia, Brea, Buena Park and Fullerton, for a three-year term using the respective cities' National Opioid Settlement Funds, including an expenditure of $15,000 for Placentia's portion to fund one Street Outreach Case Manager position; and

2. Approve Resolution R-2025-12 amending the FY24/25 budget by adding an appropriation and revenue in the amount of $151,924 for National Opioid Settlement funds received and expected to be received; and

3. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

PLACENTIA PUBLIC SAFETY COMMUNICATIONS - AUDIO RECORDER REPLACEMENT Fiscal Impact:

Expense: $ 77,927.28 Total Purchase Price of Equipment
Budget: $750,000.00 DOJ COPS Grant Funding (105213-6840) Recommended Action: It is recommended that the City Council:

1. Approve the purchase of the EVENTIDE Recording System from Capture Technologies, Inc. for a total amount not to exceed $77,927.28; and

2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.f PLACENTIA PUBLIC SAFETY BUILDING - TECHNOLOGY PACKAGE PURCHASE AND INFRASTRUCTURE

DEPLOYMENT
Fiscal Impact:

Expense: $371,391.33 Total Purchase Price of Equipment
Budget: $750,000.00 DOJ COPS Grant Funding (105213-6840) Recommended Action: It is recommended that the City Council:

1. Approve the Professional Services Agreement with VectorUSA for the implementation of computer servers, storage arrays, fiber channel switches, network infrastructure, and backup solutions for the new Public Safety Building; and

2. Approve the purchase of the proposed systems from VectorUSA for a total amount not to exceed $371,391.33; and

3. Approve a 5% contingency in the amount of $18,569.57 to cover unforeseen project -related expenses, bringing the total not -to -exceed amount to $389,960.90; and

4. Authorize the Interim City Administrator and/or their designee to execute all necessary documents, subject to City Attorney approval.
(Approved 5-0, as recommended)

1.g RESOLUTIONS TO AMEND THE 2024-25 POSITION ALLOCATION PLAN AND AMEND THE MANAGEMENT

UNIT COMPENSATION PLAN ESTABLISHING AND REVISING VARIOUS CLASSIFICATIONS AND SALARY RANGES
Fiscal Impact:

Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
20

1.h

1. Reclassification of one (1) Director of Finance to one (1) Deputy City Administrator/ Director of Finance in the Finance Department. The impact of the reclassification is approximately $20,700 for a full fiscal year; and

2. Reclassification of one (1) Building Supervisor to one (1) Building Inspection Manager in the Development Services Department. The impact of the reclassification is approximately $49,000 for a full fiscal year; and

3. Eliminate the Sr. Management Analyst position in the City Administrator's Department from the position allocation plan. The impact of the elimination of this position is a cost savings of $149,000 for a full fiscal year.

The net effect of the action will generate a net savings of ($79,300) Recommended Action: It is recommended that the City Council:

1. Adopt Resolution R-2025-14, a Resolution of the City Council of the City of Placentia, California amending the Position Allocation plan for fiscal year 2024-25; and

2. Adopt Resolution R-2025-15, amending the unrepresented mid -management and executive management employee's compensation plan establishing and revising the various classifications and salary ranges; and

3. Authorize the Interim CityAdministrator and/or his designee, to execute allthe necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
REJECT PROPOSAL FOR PUBLIC-PRIVATE AMBULANCE SUBCONTRACTING PARTNER - RFP NO. AD 2024- 01 Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

Reject the proposal received from Lynch EMS, and cancel the RFP process. (Approved 5-0, as recommended)

2. PUBLIC HEARING: (Items 2.a through 2.b)

2.a PUBLIC HEARING AND CONSIDERATION OF THE ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA AMENDING THE MUNICIPAL CODE TO ESTABLISH A COMPREHENSIVE REGULATORY FRAMEWORK FOR CITY SPECIAL EVENTS ON PUBLIC PROPERTY. DETERMINATION THAT

THE ADOPTION OF THE ORDINANCE IS EXEMPT UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Open the Public Hearing to consider proposed Special Event Permit and Application Procedure Ordinance; and

2. Received the Staff report, consider all public testimony, ask any questions of Staff; and

3. Close the Public Hearing; and

4. Determine that the adoption of Ordinance No. 0-2025-03 is exempt from the California Environmental Quality Act pursuant to CEQA Guidelines section 15061 (b)(3); and

5. Waive full reading, by title only, and introduce for first reading of Ordinance No. 0-2025-03, an Ordinance of the City Council of the City of Placentia, California amending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory ordinances) amending Section 10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property) with the addition of Chapter 14.18 (special events permit), to establish a comprehensive regulatory framework for city special events on public property; and by title only, and introduce for first reading of Ordinance No. 0-2025-03, an Ordinance of the City Council of the City of Placentia, California amending Title 1 (general provisions), Chapter 14 (temporary suspension of regulatory ordinances) amending Section

10.28.010 (drinking in public) of Chapter 10.18 (intoxication) of Title 10 (peace, morals and safety), repealing Chapter 13.60 (parades - assemblages) of Title 13 (vehicles & traffic) and amending Title 14 (public property) with the addition of Chapter 14.18 (special events permit), to establish a comprehensive regulatory framework for city special events on public property; and Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
21

6. Authorize the Interim City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Community Services Director Gutfeld gave a verbal presentation on the item.

Public Hearing opened at 7:56 p.m.

Public comments: None.

Public Hearing closed at 7:57 p.m.

Councilmember Yamaguchi asked about removing this authority from the City Council and inquired about other cities' practices for alcohol exceptions on public property. Staff explained that ordinances typically exempt all City events without individual waivers, with authority resting with the City Administrator.

Motion by Smith, seconded by Hummer, and carried a 5-0 vote, to approve Item 2.a, as recommended.

2.b PUBLIC HEARING AND ADOPTION OF PROPOSED COMPREHENSIVE FEE AND RATE SCHEDULE FOR FY 2025/26
Fiscal Impact:

The proposed fee changes as of July 1, 2025, are intended to recover the cost of providing existing services associated with those fee -related regulatory functions and other programs.

Recommended Action: It is recommended that the City Council:

1. Open the Public Hearing to consider amending the Placentia Comprehensive Fee Schedule for certain fees, rates, and charges for various City user services; and

2. Receive the Staff Report, consider all public testimony, and discuss the proposed fees; and

3. Close the public hearing; and

4. Adopt Resolution No. R-2025-13, a Resolution of the City Council of the City of Placentia, California, establishing and adopting certain City fees, rates, and charges for various City services with an effective date of July 1, 2025, for Fiscal Year 2025-26. (Approved 3-0-2, as recommended, Yamaguchi and Kirwin absent) Finance Director Lampman gave a PowerPoint presentation on the item.

Mayor Pro Tem Wanke announced Mayor Kirwin left the meeting at 8:08 p.m., and CouncilmemberYamaguchi left at 8:10 p.m.

Public Hearing opened at 8:14 p.m.

Public Comment: Jim Weiner requested clarification on the technology impact fee, its purpose, and citywide application.

Director Lampman explained the fee originated as a surcharge on permits to fund digitization and online permitting. Funds are kept in a technology fund and currently support systems like Brightly and digitizing Development Services records. The proposal only expands eligible departments, without changing the fee or its technology -only restriction.

Public Hearing closed at 8:16 p.m.

Motion by Smith, seconded by Hummer, and carried a 3-0-2 vote, to approve Item 2.b, as recommended, Yamaguchi and Kirwin absent.

3. REGULAR AGENDA: (Items 3.a through 3.b)

3.a ANNUAL COMPREHENSIVE FINANCIAL REPORT AND SINGLE AUDIT OF FEDERALLY ASSISTED GRANT PROGRAMS FOR THE PERIOD ENDING JUNE 30, 2024
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
22 Page6of7

Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Receive and file the Annual Comprehensive Financial Report for the period ending June 30, 2024, as recommended by the Financial Audit Oversight Committee; and

2. Receive and file the Single Audit of Federally Assisted Grant Programs for the period ending June 30, 2024, as recommended by the Financial Audit Oversight Committee. (Approved 3-0-2, as recommended, Yamaguchi and Kirwin absent) Finance Director Lampman introduced Bob Callanan from Clifton Laron Allen (CLA) Auditors, who gave a PowerPoint presentation on the item.

Motion by Smith, seconded by Hummer, and carried a 3-0-2 vote, to approve Item 3.a, as recommended, Yamaguchi and Kirwin absent.

3.b 9-1-1 ADVANCED LIFE SUPPORT EMERGENCY MEDICAL SERVICES Fiscal Impact:

Expense $740,000 Fiscal Year 2025-26; if second year option exercised, up to a possible 10% increase based on negotiations of parties.

Recommended Action: It is recommended that the City Council:

1. Approve a Professional Services Agreement with Emergency Ambulance Service, Inc. for the provision of 9-1-1 Advanced Life Support Emergency Medical Services for a term of one (1) year, with an option for one (1) additional year, for a total compensation of $740,000 during the first year; and

2. Authorize the Interim City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Pro Tem Wanke motioned to move Item 3.b, before the Public Hearing items to accommodate the Mayor Kirwin and Councilmember Yamaguchi participating from different time zones. Motion by Wanke, seconded by Smith, and carried a 5-0 vote, to hear Item 3.b, out of order.

Deputy City Administrator Ramirez gave a verbal presentation on the item reporting negotiations to extend the Lynch EMS contract were unsuccessful due to cost and flexibility concerns.

Motion by Smith, seconded by Hummer, and carried a 5-0 vote, to approve Item 3.b, as recommended.

CITY COUNCIL/BOARD MEMBERS REQUESTS: None
ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:26 p.m., to a regular City Council meeting on Tuesday, May 6, 2025, at 5:00 p.m.

Kevin Kirwin, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes April 15, 2025
23 Page7of7

Placentia City Council Regular Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority

MINUTES
January 13, 2026
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL CLOSED SESSION MEETING — 5:00 P.M.

CALL TO ORDER: Mayor Wanke called the meeting to order at 5:03 p.m.

ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Kirwin, Smith, Yamaguchi, Wanke ABSENT: None
ORAL COMMUNICATIONS: None
CLOSED SESSION PROCEEDINGS:

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of Litigation Pursuant to Government Code § 54956.9(d)(4): (1 case)

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section § 54957.6
Agency Designated Representatives: Jennifer Lampman, City Administrator Alice Burnett, Director of Human Resources
Employee Organization: Placentia City Employees Association (PCEA)

3. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section § 54957(b)(1)
Title: City Administrator
RECESS: The City Council and Boards of Directors recessed until their 7:00 p.m. Regular Meeting.

MINUTES OF THE PLACENTIA CITY COUNCIL REGULAR MEETING - 7:00 P.M.

CALL TO ORDER: Mayor Wanke called the meeting to order at 7:03 p.m.

ROLL CALL: PRESENT: Councilmember/Board Member Hummer, Kirwin, Smith, Yamaguchi, Wanke ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Kristi Smith; City Administrator Jennifer Lampman; Deputy City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio; Director of Human Resources Alice Burnett; Director of Finance Jerry Griggs; Director of Community Services Lydie Gutfeld; Deputy Director of Administrative Services Jeannette Ortega; Deputy City Clerk Brooke Lovell
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Edith Zamora
Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 13, 2026
24

PRESENTATIONS:

A. Proclamation Commemorating the City of Placentia's Centennial Year Presenters: Mayor and City Council
Mayor Wanke presented a proclamation proclaiming 2026 as the City of Placentia's Centennial Year.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Smith stated the City Council took no reportable action.

CITY ADMINISTRATOR REPORT:

City Administrator Lampman introduced new Administrative Intern Anika Pysher.

ORAL COMMUNICATIONS: None
CITY COUNCIL/BOARD MEMBER COMMENTS:

Mayor Pro Tem Yamaguchi wished Mayor Wanke a Happy Birthday. He reported his attendance at the CES Conference and explored the Smart City section, brought back innovative ideas for future consideration and would share them with the City Administrator. He expressed appreciation for being back and wished everyone a Happy Centennial Year.

Councilmember Kirwin announced vacancies on City committees and commissions, including Financial Audit Oversight, Heritage, Historical, Senior Advisory, Planning Commission, Streetscape and Transportation Advisory, and Public Financing Authority, and encouraged residents to apply via the City website or by contacting him directly.

Councilmember Smith extended New Year greetings and highlighted the City's Centennial celebration. He announced the Youth Pledge of Allegiance program, inviting local youth groups to lead the pledge at City Council meetings, and encouraged sign-ups at www.placentia.org/ypoa . He thanked Community Services, Public Works, Police, and Fire for their holiday efforts, highlighted the program at the Whitten Community Center where Rotary and Community Services Staff provided meals, toys, and cookie decorating activities for families during the season.

Councilmember Hummer wished Mayor Wanke a belated Happy Birthday. He reminded residents City facilities would be closed on Monday, January 19, 2026, in observance of Martin Luther King Jr. Day, and would reopen on Tuesday, January 20,2026.

Mayor Wanke reported attending meetings of the Orange County Sanitation District (OC San) Board, the Orange County Mosquito and Vector Control District (OCVCD) Board, and the Groundwater Replenishment Steering Committee. He reported a large fire ant nest near the City parking lot to OCVCD, which is currently being treated, and distributed OCVCD's monthly report to the City Council. He stated Orange County aquifers are at full capacity, leaving no room for additional water storage, and aquifer pressure is effectively preventing saltwater intrusion, concluding Orange County is in a strong water position.

1. CONSENT CALENDAR (Items 1.a through 1.e):

Motion by Smith, seconded by Yamaguchi, and carried a 5-0 vote, to approve the Consent Calendar, as recommended.

1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:

Approve
(Approved 5-0, as recommended)

1.b

1.c

APPROVAL OF MINUTES
Recommended Action: It is recommended that the City Council:

Approve minutes of the City Council/Successor Agency/ICDA/PPFA Regular Meeting held on December 16, 2025.
(Approved 5-0, as recommended)
REGISTERS FOR JANUARY 13, 2026
Fiscal Impact:

Check Register $ 695,384.12
Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 13, 2026
25

1.d
Electronic Disbursement Register $ 1,245,316.07
Recommended Action: It is recommended that the City Council:

Receive and file.
(Approved 5-0, as recommended)

APPROVAL OF RESOLUTIONS AUTHORIZING GRANT APPLICATION AND SUPPORT FOR THREE REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROJECTS (RTSSP): ALTA VISTA STREET, PLACENTIA AVENUE AND

BASTANCHURY ROAD CORRIDORS
Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2026-01, a Resolution of the City Council of the City of Placentia, California, authorizing the City's participation in an application for funds to the Orange County Transportation Authority under the competitive Measure M2 RegionalTraffic Signal Synchronization Program; and

2. Adopt Resolution No. R-2026-02, a Resolution of the City Council of the City of Placentia, California, approving the submittal of the Placentia Avenue Regional Traffic Signal Synchronization Project to the Orange County Transportation Authority for funding under the competitive Measure M2 RegionalTraffic Signal Synchronization Program; and

3. Adopt Resolution No. R-2026-03, a Resolution of the City Council of the City of Placentia, California, approving the submittal of the Alta Vista Street Regional Traffic Signal Synchronization Project to the Orange County Transportation Authority for funding under the competitive Measure M2 RegionalTraffic Signal Synchronization Program.
(Approved 5-0, as recommended)

1.e DESIGNATION OF INDIVIDUALS AUTHORIZED TO INVEST CITY MONIES IN THE LOCAL AGENCY

INVESTMENT FUND (LAIF)
Fiscal Impact: None.

Recommended Action: It is recommended the City Council:

Adopt Resolution No. R-2026-06, A Resolution of the City Council of the City of Placentia, California, authorizing investment of monies in the Local Agency Investment Fund (LAIF). (Approved 5-0, as recommended)

2. PUBLIC HEARING:

2.a PUBLIC HEARING, INTRODUCTION AND FIRST READING OF ORDINANCE NO. 0-2026-01 OF THE CITY COUNCIL OF THE CITY OF PLACENTIA, GRANTING TO CRIMSON CALIFORNIA PIPELINE, L.P., A

FRANCHISE TO OPERATE AND MAINTAIN CERTAIN PIPELINES AND APPURTENANCES FOR THE

TRANSPORTATION OF HYDROCARBON SUBSTANCES IN THE CITY OF PLACENTIA (Public Hearing has been cancelled and will be re -noticed at a later date.) Recommended Action: It is recommended that the City Council:

Remove the Public Hearing from the calendar.
(Cancelled and removed)
Mayor Wanke stated the Public Hearing was cancelled and would be re -noticed at a later date.

3. REGULAR AGENDA:

3.a ANNUAL CITY COUNCIL APPOINTMENTS TO VARIOUS INTERGOVERNMENTAL AGENCIES,

ASSOCIATIONS, AND CITY SUBCOMMITTEES
Fiscal Impact: None.

Recommended Action: It is recommended that the City Council:

1. Review and update the attached list of current appointments to intergovernmental agencies, associations, and City subcommittees; and

2. Direct Staff to notify all affected agencies and committees of the updated appointments, post FPPC Form 806, and update the City's website; and

3. Review and provide feedback on the Committee, Commission, and Advisory Board Manual (Attachments 4 and 5) for future adoption.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 13, 2026
26

City Council discussed and approved the following intergovernmental appointments:

Organization Delegate/Alternate
Association of California Cities - OC
Civic Center Joint Use Committee
Wanke/Hummer
Smith/Kirwin
Public Financing Authority of the Enhanced Infrastructure Financing District
Wanke (Chair)/ Smith (Authority Member)
Finance and Investment Committee Wanke/ Yamaguchi /Larson Financial Audit Oversight Subcommittee Kirwin/Smith
Heritage Committee
Historic Preservation Ad -Hoc
Housing, Community, and Economic Development Ad Hoc
Committee & General Plan Advisory Subcommittee
Independent Cities Association
League of California Cities
Navigation Center Advisory Board
Orange County City Selection Committee
Yamaguchi/Hummer
Kirwin/Wanke
Wanke/Kirwin
Wanke/Yamaguchi
Yamaguchi/Wanke
Smith/Hummer
Wanke
Old Town Parking Ad -Hoc
Hummer/Kirwin
Orange County Council of Governments
Orange County Sanitation District
Orange County Vector Control District - Board of Trustees Placentia Community Foundation
Placentia Disaster Council
Santa Ana River Flood Protection Agency
Sewer Utility, Recycling and Refuse Committee
Smith
Wanke/Smith
Hummer
Kirwin/ Larson
Wanke
Yamaguchi/Hummer
Yamaguchi/Hummer
Southern California Association of Governments
Smith/Wanke
Southern California Association of Governments — Annual General Assembly Voting Delegates
Smith/ Wanke (1sT Alt.)/ Yamaguchi(2nd Alt.)
Motion by Yamaguchi, seconded by Kirwin, and carried a 5-0 vote, to approve Item 3.a, as recommended.

Mayor Wanke mentioned for the City Council to review and provide feedback on the Committee, Commission, and Advisory Board Manual for future adoption.

CITY COUNCIL/BOARD MEMBERS REQUESTS: None
ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:24 p.m., to a regular City Council meeting on Tuesday, January 27, 2026, at 7:00 p.m.

Chad P. Wanke, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes January 13, 2026
27

3;kc,25,Eggolk
Agenda Item No: 1.c

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 3, 2026
Submitted by: Gabriela Cahn
From: Finance
Subject:

REGISTERS FOR FEBRUARY 3, 2026
Financial Impact:

Fiscal Impact:

Check Register: $ 402,465.88
Electronic Disbursement Register: $1,640,335.16
Recommendation:

Recommended Action: It is recommended that the City Council:

Receive and File.

Attachments
Check Register 1-8-26.pdf
Check Register 1-15-26.pdf
EFT-ACH Register 1-8-26.pdf
1-15-2026 EFT-ACH Register.pdf
28 Name
V001780 YORBA REGIONAL ANIMAL HOSPITAL
V001779 YORBA LINDA WATER DISTRICT
V001740 VERIZON WIRELESS
V001731 UPS
V001716 TURNOUT MAINTENANCE COMPANY LLC
V001715 TURBO DATA SYSTEMS INC
V001907 TRUECRAFT CONSTRUCTION LLC
V001701 TRANSUNION RISK & ALTERNATIVE
V001678 THINKSUPPLIES.COM
V001812 TEMPORARY STAFFING PROFESSIONALS INC
V001812 TEMPORARY STAFFING PROFESSIONALS INC
V001812 TEMPORARY STAFFING PROFESSIONALS INC
V000638 T -MOBILE
V000638 T -MOBILE
V001626 STATE FIRE TRAINING
V002013 SELMAN & COMPANY LLC
V001569 SECURITY DESIGN CONCEPTS INC
V002116 SAGONA'S ALL CITY BACKFLOW
V001549 SAGECREST PLANNING AND ENVIRONMENTAL
V001536 ROTARY CLUB OF PLACENTIA
V001500 QUADIENT FINANCE USA INC
V002106 PLATINUM FLEET & FIRE SERVICES LLC
V001460 PLACENTIA YORBA LINDA UNIFIED SCHOOL DISTRICT
V001446 PETE'S ROAD SERVICE INC
V001443 PERIMETER PROTECTION AND SURVEILLANCE SYSTEMS INC V000371 PATRICIA NAHILL
V002135 OMAR FLORES
V001338 MUNICIPAL EMERGENCY SERVICES INC
V001332 MOTOPORT
V001320 MILLER MENDEL INC
V001318 MIKE RAAHAUGES SHOOTING ENTERPRISE
V001305 MCKESSON MEDICAL -SURGICAL GOVERNMENT SOLUTIONS LL V001262 LN CURTIS & SONS
V001262 LN CURTIS & SONS
V001256 LIEBERT CASSIDY WHITMORE
V001862 IOTUM INC.

V002121 ICON SIGNS
V001136 HINDERLITER DE LLAMAS & ASSOC
V002136 HELEN LABORDE
V001120 HALO CONFIDENTIAL INVESTIGATIONS LLC
V001094 GOLDEN STATE WATER COMPANY
V001079 GARY L KUSUNOKI HEARING EXAMINERS
V001075 GALLS LLC
V002093 FULLY INVOLVED
V001054 FIS
V000955 DEPARTMENT OF JUSTICE
City of Placentia
Check Register 1/8/26
Memo
K9 Enzo Medical Services
Water Charges
Acct 572549101-0001
UPS City Clerk
"Placentia" Name Panel
Printer Adapter
Roof Bond Refund: 1040 Henrietta Circle
Dec Database Transactions Account ID# 49451
Paper -Office Supplies
Contract Temp for Finance, Accounting Tech
Contract Temp for IT, Desktop Support Analyst
Contract Temp for IT, Desktop Support Analyst
Acct 990643611 - Devices & Data
11/21-12/20 PD Phone Security Subscription
Course Reciprocity for B. Smith
Ward Smith - Life Policy Coverage for January 2026
July through December 2025 Consulting Services
Backflow Repairs
December 2025 On -Call Building Inspection Services
Quarterly Membership Dues
Postage NOV 2025
Fire Engine Maintenance
Printing -Envelopes (Updated w/Centennial Logo)
Fire Vehicle Maintenance
Cameras - Pedestrian Bridge
Revised Notice of Exemption for Proposed Placentia Ave. Billboard Roof Bond Refund: 1043 Magnolia
Fire PPE
Motorcycle Uniforms
Oct -Dec eSOPH Services
12/15 Range Training
EMS Supplies
PD Trainee Uniform - Sepulveda
Fire Operations
2026 ERC Membership; Liebert Library Subscription
Callbridge Subscription 1/1-1/31
Deposit - Halo Lit Channel Letters
Contract Services - Transactions Tax Oct -Dec 2025
Roof Bond Refund: 140 Wilson Ave
Dec PD Training Mgmt
Overdue Kraemer Park Invoice
12/3 Parking Citation Hearing Services
Fire Uniforms
Fire Plan Check Services
Interchange Fees Nov 25
Nov Livescan Processing
Amount Document Number Date
453.57 136694 1/8/2026
350.39 136693 1/8/2026
1,859.19 136692 1/8/2026

10.59 136691 1/8/2026

97.88 136690 1/8/2026
967.87 136689 1/8/2026
100.00 136688 1/8/2026
178.00 136687 1/8/2026
140.05 136686 1/8/2026
1,795.80 136685 1/8/2026
3,465.00 136684 1/8/2026
2,633.40 136683 1/8/2026
2,619.01 136682 1/8/2026
3,659.10 136681 1/8/2026
1,400.00 136680 1/8/2026

5.00 136679 1/8/2026

81.00 136678 1/8/2026
1,415.00 136677 1/8/2026
2,017.20 136676 1/8/2026

90.00 136675 1/8/2026
3,535.00 136674 1/8/2026
13,547.06 136673 1/8/2026
815.63 136672 1/8/2026
2,945.34 136671 1/8/2026
2,880.00 136670 1/8/2026
2,500.00 136669 1/8/2026
100.00 136668 1/8/2026
875.81 136667 1/8/2026
2,062.39 136666 1/8/2026

79.45 136665 1/8/2026
125.00 136664 1/8/2026
1,349.06 136663 1/8/2026
4,240.18 136662 1/8/2026
159.09 136661 1/8/2026
5,840.00 136660 1/8/2026
270.88 136659 1/8/2026
3,945.28 136658 1/8/2026
300.00 136657 1/8/2026
100.00 136656 1/8/2026
1,494.77 136655 1/8/2026
21,982.77 136654 1/8/2026
170.00 136653 1/8/2026
694.81 136652 1/8/2026
1,329.00 136651 1/8/2026
2,545.88 136650 1/8/2026
448.00 136649 1/8/2026
29 V001794 COUNTY OF ORANGE
V000868 CICCS/EAP
V000861 CHARTER COMMUNICATIONS
V001878 BEST 5TH AVE INC
V001878 BEST 5TH AVE INC
V000616 AT&T
V000688 ALL CITY MANAGEMENT SERVICES INC.

V000688 ALL CITY MANAGEMENT SERVICES INC.

V000656 ADMINSURE
Total
City of Placentia
Check Register 1/8/26
Nov OCATS Circuit Support
CICCS Trust EAP by Anthem - Jan 2026
Spectrum Acct 189080101
Dec PD Dry Cleaning Services
PD Uniform Alterations - Jung
Cell Tower Dump DR 25-03312
11/23-12/6 Crossing Guard Services
12/7-12/20 Crossing Guard Services
Worker's Compensation September 2025 Claims Administration 1,104.51 136648
464.60 136647
1,177.00 136646
862.83 136645

10.00 136644
220.00 136643
2,930.40 136642
5,706.14 136641
5,900.00 136640
116,048.93
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
30 Name
V000877 CITY OF LA HABRA
V001403 ORANGE COUNTY SHERIFF'S DEPT
V001627 STATE WATER RESOURCES CONTROL BOARD
V001406 ORANGE COUNTY TREASURER TAX COLLECTOR
V001094 GOLDEN STATE WATER COMPANY
V000873 CITY OF BREA
V000326 TLC Animal Removal Services
V001665 THE BRIEFING ROOM LLC
V001634 SUBURBAN PROPANE
V000835 Vulcan Materials Co
V001802 STERICYCLE INC
V001626 STATE FIRE TRAINING
V001549 SAGECREST PLANNING AND ENVIRONMENTAL
V002134 ROTO ROOTER SERVICES COMPANY
V001496 PVP COMMUNICATIONS
V001468 POWERSTRIDE BATTERY CO INC
V000371 PATRICIA NAHILL
V001424 PARKHOUSE TIRE INC
V001148 HR GREEN PACIFIC INC
V002139 FRANCISCO MIRANDA
V001060 FOREMOST PROMOTIONS
V001826 ADVANTEC CONSULTING ENGINEERS INC.

V001813 CALIFORNIA FUELS AND LUBRICANTS
V000823 CALIFORNIA FORENSIC PHLEBOTOMY INC
V002143 BSN SPORTS
V000969 DIVISION OF THE STATE ARCHITECT
V001812 TEMPORARY STAFFING PROFESSIONALS INC
V001872 STATE OF CALIFORNIA DEPT OF INDUSTRIAL RELATION:

V002078 YORBA COUNTRY CAR WASH
V001697 TRAFFIC MANAGEMENT
V001603 SOUTH COAST AQMD
V001513 RBI TRAFFIC INC
V001531 RJ NOBLE COMPANY
V001301 MCFADDEN-DALE HARDWARE CO.

V001346 NAPA AUTO PARTS
V001029 FACTORY MOTOR PARTS
V001075 GALLS LLC
V001031 FAIRWAY FORD
V000747 AXIS GENERAL CONTRUCTION INC
V001588 SITEONE LANDSCAPE SUPPLY LLC
V002116 SAGONA'S ALL CITY BACKFLOW
V001346 NAPA AUTO PARTS
V001262 LN CURTIS & SONS
V001029 FACTORY MOTOR PARTS
V001327 MKC PRINTING
V001067 FRANCHISE TAX BOARD
V001627 STATE WATER RESOURCES CONTROL BOARD
City of Placentia
Check Register 1/15/2026
Memo
Imperial Highway Traffic Light Synchronization
Tuition for Driving PSP training
SWRCB Annual Permit Fee Facility ID: 8 30M1000241
DECEMBER 2025 PARKING CITATIONS
GSW Water Charges Nov -Dec. 2025
January 2025 Printing Charges
FY 25-26: Dead Animal Removal Services
PD Training Software
Propane Items
Paving Materials
FY 25-26 Shredding Services
V. Guerrero Fire Fighter 2 Reciprocity
Environmental Inspections
City Hall Plumbing Service
Motorcycle Boots, Helmet Phone Kit
Fleet Repair Supplies - Battery
December Charges for Proposed S. Placentia Avenue Billboard FY 25-26: Tires for City Vehicles
FY 25-26 On -Call Plan Check: Nov 2025
REFUND for Permit Fees - Owner Only Changed Name of Existing Business Smiley Pens for PD
On Call Traffic Engineering: Nov. 2025
Fuel Purchase
December PD Blood Draws
PAT Training Gear
4th Quarter Taxes
Contract Temp for Finance, Accounting Tech
Conveyance Fee #153427 FY 25-26
FY 25-26 Car Wash Services
Street Supplies: Signs
flat fee for last fiscal year emissions FY 25-26
Traffic Control Plan Check Services
Asphalt Material
Fleet Supplies
Fleet Repair Supplies
FY 25-26: Vehicle Repair Parts
Fire Uniforms
FY 25-26: Vehicle Repair Parts/Services
FY 25-26: Storm Water Pump Station Maintenance
Landscape Material
Annual Backflow Testing
Fleet Repair Supplies
PD Uniforms - Rodriguez
FY 25-26: Vehicle Repair Parts
Basketball Jerseys for Placentia Youth Basketball 2025/2026 #1040 FTB PE11/22, PD11/28/25
SWRCB Annual Permit Fee Facility ID: 8SSO10593
Amount Document Num -
19, 7 2 0.24 136768 1/15/2026
375.00 136767 1/15/2026
27, 29 3.00 136766 1/15/2026
7,766.00 136765 1/15/2026
34, 726.89 136764 1/15/2026
236.47 136763 1/15/2026
600.00 136762 1/15/2026
1,550.89 136761 1/15/2026

20.61 136760 1/15/2026
486.43 136759 1/15/2026
1,915.07 136758 1/15/2026
200.00 136757 1/15/2026
208.40 136756 1/15/2026
556.00 136755 1/15/2026
852.59 136754 1/15/2026
376.76 136753 1/15/2026
777.00 136752 1/15/2026
1,864.47 136751 1/15/2026
2,803.75 136750 1/15/2026
215.74 136749 1/15/2026
946.13 136748 1/15/2026
950.00 136747 1/15/2026
556.07 136746 1/15/2026
1,239.04 136745 1/15/2026
243.31 136744 1/15/2026
288.80 136743 1/15/2026
1,840.70 136742 1/15/2026
450.00 136741 1/15/2026
918.00 136740 1/15/2026
289.86 136739 1/15/2026
736.57 136738 1/15/2026
800.00 136737 1/15/2026
556.00 136736 1/15/2026

13.18 136735 1/15/2026
224.75 136734 1/15/2026
167.75 136733 1/15/2026
797.07 136732 1/15/2026
667.80 136731 1/15/2026
2,925.00 136730 1/15/2026
2,542.60 136729 1/15/2026
4,215.00 136728 1/15/2026
697.08 136727 1/15/2026
1,375.43 136726 1/15/2026
1,088.98 136725 1/15/2026
1,820.00 136724 1/15/2026
215.46 136723 1/15/2026
3,945.00 136722 1/15/2026
31 V001403 ORANGE COUNTY SHERIFF'S DEPT
V001680 THREADCRAFT EMBOIDERY & PRINTING
V001681 THRIVE 7 MARTIAL ARTS
V001497 PYLUSD TRANSPORTATION
V001445 PEST OPTIONS INC
V001313 MI CASITA RESTAURANTE
V001208 JV PLUMBING
V000691 ALLIANCE BUSINESS SERVICES INC
V002130 THE REVOLUTION GROUP INC
V000903 COMMERCIAL AQUATIC SERVICES
V000861 CHARTER COMMUNICATIONS
V001658 TEAM ONE MANAGEMENT
V000641 WELLS FARGO VENDOR FIN SERV
V002035 OCY MANAGEMENT LLC
V000616 AT&T
V001094 GOLDEN STATE WATER COMPANY
V000636 SOUTHERN CALIFORNIA EDISON
V000954 DEPARTMENT OF INDUSTRIAL RELATIONS
V001203 JONES & MAYER
V002141 ARIANA TOVAR
V001779 YORBA LINDA WATER DISTRICT
V001678 THINKSUPPLIES.COM
V001593 SO CAL GAS
V001354 NATIONAL TESTING NETWORK INC
V002137 KIM J YOUNG
V001127 HEALTHPOINTE MEDICAL GROUP INC
V000616 AT&T
Total
City of Placentia
Check Register 1/15/2026
Tuition fee for Driving PSP
Coordinator Uniform
Instructor Payment - Summer 2025
Bus Services for Day Camp and P.A.R.K.S Excursion
Pest Options Invoice #463448
Tamale Holiday 2025 - Additional Staff Lunch
Plumbing Repairs for McFadden Park 1/02/26
Fire Station 1 - Internet Fiber
Centennial Booth Materials
Pool Maintenance Contract - Gomez Pool December
Spectrum Acct 189952201
Janitorial Services for Park Restrooms - December
Kyocera Printer Lease Customer # 3691949048
Transportation Services - December
AT&T Charges November - December 2025
GSW Water Charges Nov. 2025
SoCal Edison Charges - November to December 2025
For Self -Insured Workers Compensation Assessment
Professional Legal Services
Damage Deposit Refund - Permit R4279
Yorba Linda Water District Charges - November to December 2025 Paper -Office Supplies
So Cal Gas Charges November - December 2025
November Voucher Usage: ECOMM Testing
Parking Citation Refund
Pre -Employment Physical Exam: Ontoine Lewis, Joshua Sepulveda (pads Acct# 287248890794 - Dec 2025
375.00 136721
132.21 136720
257.40 136719
458.75 136718
230.00 136717
179.44 136716
299.50 136715
734.12 136714
1,417.00 136713
1,500.00 136712
5,542.46 136711
7,274.75 136710
6,675.61 136709
9,881.20 136708
14,069.19 136707
18,376.05 136706
19,874.50 136705
30,840.23 136704
28,926.60 136703
121.00 136702
2,041.46 136701
236.64 136700
2,421.00 136699

46.00 136698

47.00 136697
1,147.00 136696
257.95 136695
286,416.95
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
32 City of Placentia
EFT/ACH Register 1/8/26
Vendor Date
V001752 WASHINGTON STATE DEPARTMENT OF SOCIAL AND HEALTH SERVICE 1/8/2026 V000622 AMAZON CAPITAL SERVICES
V000011 ANTHONY DAVIS
V000329 AUSTIN MARTINEZ
V001805 ORACLE AMERICA INC
V000144 TIFFANY EILEY
V000622 AMAZON CAPITAL SERVICES
V000725 ARAMARK REFRESHMENT SERVICES
V001104 GRANICUS INC.

V000725 ARAMARK REFRESHMENT SERVICES
V001694 TOWNSEND PUBLIC AFFAIRS INC.

V001462 PLACEWORKS
V001486 PRUDENTIAL OVERALL SUPPLY
Total
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
1/8/2026
Memo
PR#2501026 CHILD SUPPORT - WA
Fire Department Supplies
Travel Reimbursement
Reimbursement for meals and miles for FTO update training Financials ERP Software System
Reimbursement for meals and miles for FTO update training Amazon - Admin
Coffee Supplies -Rental
Peak Agenda Mgmt - City Clerk Subscription
Coffee Supplies -Rental
To provide legislative advocacy and grant funding services.

November 2025 Chapman Corridor
Uniform and Laundry Services
Total EFT
Total ACH
Payroll #26
Grand Total
Amount
737.07
379.20
113.26
162.72
4,368.00
162.72
126.85
613.00
3,358.12
337.00
6,500.00
795.00
175.03
17,827.97
17,090.90
737.07
781,096.84
798,924.81
EFT Status
ACH - Paid Online
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
33 City of Placentia
EFT/ACH Register 01/15/2026
Vendor
Date Memo Document Number
EFT Status
V001007 EMPLOYMENT DEVELOPMENT DEPT
V001480 PRINCIPAL NATIONAL LIFE INSURANCE COMPANY
V000622 AMAZON CAPITAL SERVICES
V000725 ARAMARK REFRESHMENT SERVICES
V000622 AMAZON CAPITAL SERVICES
V002042 EMERGENCY AMBULANCE SERVICE, INC
V001798 BRIGHTVIEW LANDSCAPE SERVICES INC
V000105 SPENCER BRANDON
V000944 DTA Public Finance INC
V000943 DATA TICKET INC.

V000437 RADOMSKI DAVID
V001968 VICTOR GUERRERO
V000086 MICHAEL BUTTS
V001801 KOSMONT TRANSACTIONS SERVICES INC
V001821 ARDURRA GROUP INC
V000622 AMAZON CAPITAL SERVICES
V000869 CIRA
V000210 GRIFFITH CHELSIE
V000044 ISAIAS CARAVEZ
V000247 NATHAN INIGUEZ
Overall Total
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
1/15/2026
CA TAX PE11/08 PD11/14
February 2026 _Whole Life Insuran
Fire Depart 00000073/1
Coffee Sup 00000073/2
#11DX-1MM 00000073/3
ALS - Janw 00000073/4
Park Lands' 00000073/5
Tuition Reir 00000073/6
November : 00000073/7
November : 00000073/8
Meal reimb 00000073/9
Class Regis 00000073/10
December' 00000073/11
Project 230 00000073/12
Tuffree Parl 00000073/13
Amazon - C 00000073/14
Quarterly C 00000073/15
Meals and 100000073/16
Meal and M 00000073/17
Meal reimb 00000073/18
EFT Total
ACH Total
Payroll 2601001
Grand total
55748.27 ACH - Paid Online
1573.82 ACH - Paid Online
433.47 EFT Payment
386.28 EFT Payment
2963.16 EFT Payment
61667.67 EFT Payment
31824.51 EFT Payment
2418.75
1969.88
1866.89
389
675
261.5
1644
3082
21 38124.82
210.03

82.56 180
205522.61
148200.52
57322.09
635887.74
841410.35
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
EFT Payment
34 3;kc,25,Eggolk
Agenda Item No: 1.d

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 3, 2026
Submitted by: Alice Burnett
From: Human Resources
Subject:

RESOLUTION TO ADOPT AN AMENDED AND RESTATED MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF PLACENTIA AND THE PLACENTIA POLICE

MANAGEMENT ASSOCIATION
Financial Impact:

Fiscal Impact:

Placentia Police Manaaement Association
Year 1: Estimated $ 30,000 increase to FY25-26 total compensation Year 2: Estimated $ 32.500 increase to FY26-27 total compensation Total: Estimated $ 62,500 increase.

Summary:

Adoption of an amended and restated Memorandum of Understanding (MOU) with the Placentia Police Management Association is requested. The amended MOU clarifies the treatment of holiday -in -lieu pay and holiday closure leave. The change results in a minor budget increase which will be offset in reductions in operating expenses.

Recommendation:

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2026-04, A Resolution of the City Council of the City of Placentia, California, approving an amended Memorandum of Understanding for the Placentia Police Management Association (PPMA) effective January 1, 2026, and superseding Resolution No. R-2025-56; and

2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PPMA on behalf of the City, in a form approved by the City's Labor Counsel.

Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item.

Discussion:

Following adoption of a successor MOU on October 21, 2025, the City and the Labor Association identified a misunderstanding regarding how holiday -in -lieu pay and holiday closure hours were applied.
35 To address this issue, the City and the Association met and conferred and agreed to amend and restate the MOU to clearly incorporate holiday -in -lieu pay into the salary schedule and not paid as a special pay, and include 20 hours of holiday closure hours leave for the Calendar year 2025. This approach ensures consistent application of compensation, simplified payroll administration, and aligns the MOU with the intent of both parties. All other components shall remain in the Memorandum of Understanding and will remain in full force and effect for the term of the agreement.

Fiscal Impact Summary:

The increased cost of the amended and restated agreement is approximately $62,500 for the term of the agreement which will be offset by operating reductions.

Attachments
Resolution No. R-2026-04.docx
PPMA MOU - REVISED 2026.02 MOU 25-27 Final For Council Adoption.pdf 36 RESOLUTION NO. R-2026-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF PLACENTIA, CALIFORNIA, APPROVING AN

AMENDED MEMORANDUM OF UNDERSTANDING

FOR THE PLACENTIA POLICE MANAGEMENT
ASSOCIATION (PPMA) EFFECTIVE JANUARY 1, 2026,
AND SUPERSEDING RESOLUTION NO. R-2025-56
A. Recitals.

WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.) the City of Placentia's designated negotiation team has met and consulted in good faith with the representatives of the Placentia Police Management Association (Association) on matters relating to wages, hours, and other terms and conditions of employment; and
WHEREAS, said representatives of the City and the Association have reached tentative agreement and have jointly prepared a written MOU which is attached to this resolution and incorporated herein; and
WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Association; and
WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1: Resolution R-2025-56 is superseded. All previous and conflicting Memorandum of Understandings adopted for this purpose either by Resolution or by Minute order are repealed.

Section 2: The Amended and Restated Memorandum of Understanding applicable to the Placentia Police Management Association effective July 1, 2025, and attached hereto is approved.

Resolution No. R-2026-04

37 APPROVED and ADOPTED this 3rd day of February 2026.

Chad P. Wanke, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 3rd day of February 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Exhibit A: Amended Memorandum of Understanding with the Placentia Police Management Association
Resolution No. R-2026-04

38 —‘74:'

PLACENTIA
Rich Heritage, aright Future

MEMORANDUM OF UNDERSTANDING
Between

THE CITY OF PLACENTIA
and

PLACENTIA POLICE MANAGEMENT

ASSOCIATION (PPMA)
July 1, 2025 —June 30, 2027
PPMA No. 25-27
Adopted October 21, 2025, Resolution No. 2025-56
Amended and Restated February 3, 2026, Resolution No. 2026-04 39 TABLE OF CONTENTS
PREAMBLE 1
ARTICLE 1 - MANAGEMENT RIGHTS 2
ARTICLE 2 - PPMA RIGHTS 2
ARTICLE 3 - NON-DISCRIMINATION 3
ARTICLE 4 - CITY PERSONNEL RULES & POLICIES 3
ARTICLE 5 - PROBATION 3
ARTICLE 6 - ADVANCEMENT THROUGH THE SALARY SCHEDULE 4
ARTICLE 7 - PAYROLL PROCESSES 4
ARTICLE 8 - COMPENSATION AND SPECIAL ASSIGNMENT PAY 4
A. Compensation 4
B. Education Differential 5
D. Longevity Pay Differential 6
E. Special Assignment Pay 6
F. New Employee Finder's Fee 7
G. Bilingual Pay 7
H. Marksmanship Incentive Pay 7
ARTICLE 9 - OVERTIME, PREMIUM PAY AND WORK SCHEDULES 8
A. Overtime — Police Sergeants 8
B. Calculation of Overtime Payment — Police Sergeants 8 C. Compensatory Time Off (CTO) — Police Sergeants/Police Lieutenants 8 D. Minimum Overtime 9
E. Premium Pay for Lieutenants 9
F. Court Time 10
G. Range Training 11
H. Work Schedules 11
I. Shift Trades 12
J. Police Specialty Assignment Rotation 13
ARTICLE 10 - MEAL PERIODS 15
ARTICLE 11 — RETIREMENT 15
ARTICLE 12 - MEDICAL INSURANCE 16
ARTICLE 13 - OTHER INSURANCE BENEFITS 18
A. Dental Insurance 18
B. Optical Insurance 18
C. Short- and Long -Term Disability 18
D. Life Insurance 18
E. Flexible Spending Account 18
ARTICLE 14 - PERSONAL TIME OFF 19
A. PTO Accrual Rate 19
B. Use of PTO 19
C. PTO Payment Upon Separation of Employment 19
D. Employees Not Granted PTO Use 20
ARTICLE 15 - SICK LEAVE & ALTERNATIVE HEALTH AND WELLNESS PROGRAM 20 A. Alternative Health and Wellness Leave/Program 20
B. AHW Incentives 21
C. AHW Upon Separation 21
D. Conversion of Sick Leave to CaIPERS Service Credit 21 E. Frozen Sick Leave 21
F. AHW and Sick Leave Upon Reemployment 22
ARTICLE 16 - BEREAVEMENT LEAVE 22
Page i
PPMA MOU 2025 — 2027
40 TABLE OF CONTENTS (Con't)
ARTICLE 17 - OTHER LEAVE PROVISIONS 22
A. Annual Leave Buy Back 22
B. Industrial Accident Leave 23
C. Non -Industrial Injury 23
D. Military Leave 23
E. Other Leaves 23
F. Catastrophic Leave Bank 23
ARTICLE 18 - HOLIDAYS 24
A. Designated Holidays 24
B. Dates of Observance of a Holiday 24
C. Holiday in -lieu leave 25
E. Holiday Closure Pay 25
ARTICLE 19 - LEAVES OF ABSENCE 25
ARTICLE 20 - CITY PROVIDED VEHICLES 26
ARTICLE 21 — UNIFORMS 26
ARTICLE 22 - GRIEVANCE AND ARBITRATION PROCEDURES 26
A. Purpose 26
B. Matters Subject to Grievance Procedure 26
C. Informal Grievance Procedure 27
D. Formal Grievance Procedure 27
E. Conduct of Grievance Procedure 28
F. Arbitration 28
ARTICLE 23 - SEVERABILITY CLAUSE 29
ARTICLE 24 — TOTAL COMPENSATION SURVEY 29
ARTICLE 25 - TERM 29
APPENDIX "A" - JOB CLASS AND SALARY SCHEDULE 32
EFFECTIVE JULY 1, 2025 32
EFFECTIVE JANUARY 1, 2026 32
EFFECTIVE JULY 1, 2026 32
APPENDIX "B"- 1995 INSURANCE CHANGES 33
APPENDIX "C" -TOTAL COMENSAT/ON SURVEY COMPONENTS 34
Page ii
PPMA MOU 2025 — 2027
41 PREAMBLE
The wages hours and conditions of employment that are set forth in this Memorandum have been discussed and jointly proposed by and between the City of Placentia (hereinafter called "PLACENTIA" or "the City") and the Placentia Police Management Association (hereinafter called "PPMA") and shall apply to all the employees of PLACENTIA working in the job classes set forth in Appendix A.

The terms and conditions of employment that are set forth in this Memorandum have been discussed in good faith between City Staff and PPMA. PPMA has recommended and its members have ratified all of the terms and conditions of employment as set forth herein.

City Staff recommends to the Placentia City Council that the terms and conditions of employment as set forth herein be implemented by resolution of the City Council. Upon the adoption of such a resolution, all the terms and conditions of this Memorandum so incorporated shall become effective without further action by either party.

RECOGNITION
The City of Placentia has recognized the PPMA as the formally recognized employee organization of bargaining unit employees for the purpose of meeting its obligations under the Meyers-Milias-Brown Act, Government Code section 3500, et seq. This Agreement applies to all employees in the Association bargaining unit.

The City recognizes the Association represents the following classifications under this MOU:

Police Sergeants
Police Lieutenants
Police Captains

PPMA MOU 2025 — 2027
42 ARTICLE 1 - MANAGEMENT RIGHTS
Except as otherwise specifically provided for in State and/or Federal laws, and this MOU, the City reserves and retains and is vested with all rights of management which have not been expressly abridged by specific provisions of this MOU or by law to manage the City.

This shall include, but is not limited to:

1. The right to temporarily suspend the provisions of this MOU in the event of and for the duration of an emergency as determined by the City Council and/or by County, State, or Federal action. In the event of such suspension of this MOU, when the emergency is over, management will immediately initiate the meet and confer process over replacement of any salary, benefit, or working conditions lost by unit employees as a result of the suspension of this Agreement.

2. The right to determine staffing and direct the work force, including the right to hire, promote, demote, evaluate, transfer, layoff, or discharge for just cause any employee.

3. The right to contract or sub -contract services and/or work.

4. The right to take such further action as may be necessary to organize and operate the City in the most efficient and economical manner to serve the public interest.

5. The right to modify the performance evaluation form.

6. The right to modify and update class specifications/job descriptions.

ARTICLE 2 - PPMA RIGHTS

1. Membership Dues
The City agrees to deduct association dues from the wages of all PPMA members who have filed a written authorization with the association. The City will begin dues deductions at the beginning of the pay period after notice is provided by the Association and will transmit these funds to the Association in a manner which is mutually agreed to.

The employee's earnings must be sufficient after other legal and required deductions are made to cover the amount of the dues. When an employee is in a non -pay status for an entire pay period, no deduction will be made to cover the pay period. In the case of an employee who is in a non -pay status during part of the pay period, and the salary is not sufficient to cover the full withholding, no deduction shall be made. In this circumstance, all other legal and required deductions (including health care deductions) have priority over Association dues.

PPMA MOU 2025 — 2027
43 2. Access to Placentia Communication Systems
The City's interdepartmental messenger service may be used for individual business oriented communication between employees who are represented by the PPMA and Directors of PPMA or their designees.

In the interests of facilitating communication with PPMA members and the distribution of information to PPMA members, PPMA may utilize the City's e-mail system to communicate with PPMA members on matters of normal association business. The City's e-mail system and interdepartmental communications system shall not be used for political or campaign related activity. Use of the City's email system is subject to compliance with City policy and communications should not be considered confidential or exempt from public disclosure under the Public Records Act.

3. PPMA Business on City Time
PPMA members will be allowed to conduct a reasonable amount of PPMA business during their regular work shift(s).

ARTICLE 3 - NON-DISCRIMINATION
The City and the Association agree that they shall not discriminate against any employee based on protected status under state or federal law.

ARTICLE 4 - CITY PERSONNEL RULES & POLICIES
PLACENTIA and PPMA agree, during the term of the MOU, to meet and confer pursuant to the Meyers-Milias-Brown Act (MMBA) regarding Personnel Rules and City policies within the scope of bargaining and any proposed changes to said rules and/or policies.

ARTICLE 5 - PROBATION
A. All original and promotional appointments to classifications represented in this unit (with the exceptions shown below) shall be subject to a probationary period of one (1) year.

B. The City Administrator may establish a longer probationary period for specified cases.

C. The Police Chief or designee shall complete a written performance evaluation indicating whether the employee has or has not been granted permanent status, give a copy to the employee, and file the original with the Human Resources Department before the probationer's permanent status date.

PPMA MOU 2025 — 2027
44 ARTICLE 6 - ADVANCEMENT THROUGH THE SALARY SCHEDULE
Unit employees are eligible to advance one step in the salary schedule after twelve (12) months of service in the current step and with overall satisfactory job performance. For example, employees hired at Step A are eligible for movement to Step B after twelve (12) months of City service and upon receipt of a performance evaluation that identifies that the employee meets all job standards. Should an employee receive an overall satisfactory performance evaluation after twelve (12) months have passed at the current step, the employee will receive the eligible step increase retroactive to the date the step increase would have been effective had the evaluation been received on time.

ARTICLE 7 - PAYROLL PROCESSES
Unit employees will be paid on a bi-weekly basis.

ARTICLE 8 - COMPENSATION AND SPECIAL ASSIGNMENT PAY
The basic salary schedule will be set forth in Appendix A attached to this MOU.

A. Compensation

1. Police Sergeants
a. Effective July 1, 2025, the salary range will be increased by six percent (6%).

Individuals will receive an adjustment of six percent related to the change in the salary schedule.
b. Effective the first full pay period following July 1, 2026, the salary range will be increased by four percent (4%). Individuals will receive an adjustment of four percent related to the change in the salary schedule.

2. Police Lieutenants
a. Effective July 1, 2025, the salary range will be increased by six percent (6%).

Individuals will receive an adjustment of six percent related to the change in the salary schedule.
b. Effective the first full pay period following July 1, 2026, the salary range will be increased by four percent (4%). Individuals will receive an adjustment of four percent related to the change in the salary schedule.

PPMA MOU 2025 — 2027
45 3. Police Captains
a. Effective July 1, 2025, the salary range will be increased by six percent (6%).

Individuals will receive an adjustment of six percent related to the change in the salary schedule.
b. Effective the first full pay period following July 1, 2026, the salary range will be increased by four percent (4%). Individuals will receive an adjustment of four percent related to the change in the salary schedule.

B. Education Differential

1. Police Sergeants shall be eligible to receive a salary differential, as follows:
a. 4.5% - Possession of an Associate of Arts (AA) degree. b. 7% - Possession of a Bachelor's of Arts (BA) or Bachelor's of Science (BS) degree.

2. Police Lieutenants and Captains shall be eligible for a four percent (4%) salary differential for possession of a Bachelor's degree.

3. Police Lieutenants and Captains shall be eligible for a six percent (6%) salary differential for possession of a Master's degree.

4. Sergeants may receive either the POST differential or the education differential but not both. If a unit employee possesses both, payroll shall report it to CaIPERS as education incentive pay.

To the extent permitted by law, the City shall report education incentive pay as compensation earnable pursuant to CCR § 571(a)(2) and § 571.1 (b)(2), Education Incentive.

C. POST Differential

1. Police Sergeants shall be eligible to receive a salary differential, as follows:
a. 4.5% - Possession of a POST Intermediate Certificate b. 7% - Possession of a POST Advanced Certificate or Possession

2. All Police Employees who possess a POST Supervisory Certificate shall receive a 6.5% salary differential.

3. Sergeants may receive either the POST differential or the education differential but not both. If a unit employee possesses both, payroll shall report it to CaIPERS as education incentive pay.

Unit employees eligible for the POST Certificate premiums above would receive the salary differential effective upon the Police Department's certification of the employee's eligibility for the applicable certificate (i.e., prior to receiving an actual certificate from POST).

PPMA MOU 2025 — 2027
46 To the extent permitted by law, the City shall report POST Certificate pay as compensation earnable pursuant to CCR § 571(a)(2) and § 571.1 (b)(2), POST Certificate Pay.

POST and/or Education pay is applied to all hours worked and, on all hours, when leave accrual is used. Multiple levels of POST differential or Education differential do not compound on one another.

D. Longevity Pay Differential
Unit Employees who have completed seven (7) years of service with the City of Placentia shall receive a longevity differential of 2.5% to the base rate of pay. Unit Employees who have completed fifteen (15) years of service with the City of Placentia shall receive an additional longevity differential of 2.5% to the base rate of pay. This will be a total of five percent (5%) at fifteen (15) years of service.

To the extent permitted by law, the City shall report longevity pay as compensation earnable pursuant to CCR § 571(a)(1) or § CCR 571.1 (b)(1), Longevity Pay.

E. Special Assignment Pay

1. Police Sergeants assigned to Investigation (Detective and SED) shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall report investigation incentive pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Detective Division Premium.

2. Police Sergeants assigned to Traffic shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall report traffic pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Traffic Detail Premium.

3. Police Sergeants assigned to Personnel and Training shall receive a five percent (5%) pay differential applied to their base rate of pay.

To the extent permitted by law, the City shall this pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Police Administrative Officer Pay.

4. Police Lieutenants assigned to Administration shall receive a five percent (5%) salary differential applied to their regular base salary.

To the extent permitted by law, the City shall report Administration pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Police Administrative Officer Premium.

PPMA MOU 2025 — 2027
47 5. Unit employees assigned to the night shift shall receive a shift differential of 2.5% applied to their base rate of pay.
a. Night shift shall be defined as all hours worked between 6:00 p.m. to 6:30 a.m. b. Effective the first full pay period after ratification of this contract by City Council, unit employees who work the night shift shall receive a differential of two and one-half percent (2.5%) for all hours worked between 6:00 p.m. and 6:30 a.m.

To the extent permitted by law, the City shall report shift differential pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Shift Differential Premium.

6. City agrees to provide a specialty pay differential of five percent (5%) applied to the base rate of pay for police employees assigned to Field Training Officer (FTO) Coordinator.

To the extent permitted by law, the City shall report FTO Coordinator pay as compensation earnable pursuant to CCR § 571(a)(4) or § CCR 571.1 (b)(3), Training Premium.

7. Police Captains are eligible for a technology allowance of $75 per month.

F. New Employee Finder's Fee
City agrees to provide unit members with a Finder's Fee of $1,000 for the recruitment of a Police Officer (including a lateral Police Officer) that successfully completes the FTO program. This pay is not reportable to CaIPERS as special compensation.

G. Bilingual Pay
Employees who have the ability to communicate in a language in addition to English, and who occupy positions in which said ability is regularly used, may be designated by the appointing authority to receive a Bilingual Pay differential of $165 a month to speak another language.

The designation of employees to receive Bilingual Pay shall be at the sole discretion of the City Administrator of the City of Placentia. Prior to receiving Bilingual Pay, designated employees must pass an objective testing process selected by the City demonstrating bilingual ability in a language recognized by the City to assist in providing service to the public.

To the extent permitted by law, the City shall report bilingual incentive pay as compensation earnable pursuant to CCR § 571(a)(4) § CCR 571.1 (b)(3), Bilingual Premium H. Marksmanship Incentive Pay
Unit members who are designated a "Distinguished Expert" will receive the amount of of $150 and being designated as an "Expert" will receive the amount of $100. These designations are available to all unit employees, one time per year at the Annual Badge Qualification Shoot, under existing range standards or as approved by the Police Chief.

PPMA MOU 2025 — 2027
48 Qualification shall be earned during the first string of fire only on the designated day of the shoot.

City agrees to allow a warm up of ten (10) rounds at a stationary target. Ammunition for practice shall be available as per budget and policy established by the Police Chief.

To the extent permitted by law, the City shall report marksmanship pay as compensation earnable pursuant to CCR § 571(a)(1) or § CCR 571.1 (b)(1), Marksmanship Pay ARTICLE 9 - OVERTIME, PREMIUM PAY AND WORK SCHEDULES
A. Overtime — Police Sergeants

1. Overtime Definitions
a. MOU/Contract overtime is defined as hours actually worked over forty hours paid in a seven-day workweek. All paid leave counts as hours worked toward eligibility for MOU/Contract overtime.
b. Fair Labor Standards Act (FLSA) overtime is defined as hours actually worked in excess of eighty-six (86) in a fourteen (14) day FLSA 207(k) work period. Hours worked is defined as hours actually worked by the employee. Paid leave does not count as hours worked for determining FLSA overtime eligibility. c. Effective January 1, 2026, all overtime is defined as MOU/Contract overtime and is defined as utilized leave/credited hours and hours actually worked that exceed eighty (80) hours paid in a fourteen (14) day pay period. All paid leave counts as hours worked toward eligibility for MOU/Contract overtime.

B. Calculation of Overtime Payment — Police Sergeants

1. MOU/Contract Overtime will be calculated as one and one-half (1 '/2) times the base hourly rate of pay. The following pay differentials will also be calculated on overtime hours worked:
• POST
• Education Pay
• Longevity Pay
• Special Assignment Pay

2. FLSA overtime will be calculated pursuant to the requirements of the Fair Labor Standards Act.

3. Effective the first full pay period after this contract is ratified by City Council, all overtime will be calculated per Section B., Item 1 in this article.

C. Compensatory Time Off (CTO) — Police Sergeants/Police Lieutenants

PPMA MOU 2025 — 2027
49 1. Police Sergeants/Police Lieutenants may accrue non-FLSA CTO in lieu of payment for working non-FLSA overtime. The non-FLSA CTO bank is capped at a maximum of three hundred sixty (360) hours. In no event can an employee accrue in excess of three hundred sixty (360) hours of compensatory time off. All hours in excess of three hundred sixty (360) shall be paid to the employee at the employee's regular rate of pay in the following pay period after the reaching the cap.

2. Police Sergeants/Police Lieutenants may accrue FLSA Compensatory Time Off in lieu of payment for working FLSA overtime. FLSA CTO accruals are capped at a maximum of three hundred (300) hours.

3. Effective the first full pay period after this contract is ratified by City Council, Police Sergeants/Police Lieutenants may accrue compensatory Time off in lieu of payment for working overtime. Employees have the option of accruing said overtime in either their non-FLSA CTO or FLSA CTO banks.

4. Unit employees with accrued compensatory time off shall be paid for accrued hours at their regular hourly rate upon separation from employment.

5. Unit employees who are promoted to another classification will be paid for accrued FLSA compensatory time off at their regular hourly rate prior to promotion.

6. For unit employees with accrued compensatory time, those employees may elect to cash out this time per the limits and requirements of Article 17(A) of this MOU.

7. Leave cash out as outlined in this article may be paid in cash or as a deferred compensation contribution, at the employee's option, within the applicable Internal Revenue Service Limits.

8. The City and Association are willing to work with unit employees on options to reduce accrual hours in excess of the maximum hours.

D. Minimum Overtime
Police Sergeants required by the City to attend training, meetings or if called out for duty when off duty, shall receive credit for a minimum of three (3) hours overtime. Sergeants shall not be eligible for the three (3) hour minimum for training, meetings or call -outs which occur immediately adjacent (before or after) to a regularly scheduled work shift.

E. Premium Pay for Lieutenants

1. The parties agree that Lieutenants are exempt employees under FLSA and California law.

PPMA MOU 2025 — 2027
50 2. Police Lieutenants are to be paid premium overtime pay only under the specified conditions outlined in this MOU, or as may additionally be approved by the Police Chief or their designee.

Police Lieutenants shall receive premium overtime pay of time and one half the Lieutenant's base rate of pay for work performed outside of their regularly scheduled hours when attending mandatory training, meetings and call -outs, as assigned by the Police Chief or their designee. Such premium pay will be paid in the pay period worked.

The following pay differentials will also be calculated on overtime hours worked:
• POST
• Education Pay
• Longevity Pay
• Special Assignment Pay

3. Overtime parameters for Lieutenants will continue until such time as all three (3) Lieutenant positions are filled. Once all three positions are filled, a Lieutenant will be eligible for overtime when authorized by the Police Chief to work outside of their regularly scheduled hours. For the first 80 hours of overtime worked each calendar year, a Lieutenant shall be paid at straight time (base hourly rate of pay). Beginning with the 81st hour of overtime, a Lieutenant shall receive payment at the rate of one and one-half times (1 1/2) their base rate of pay.

4. Among the work for which Lieutenants may receive premium overtime pay (as outlined above) is work performed adjacent to the beginning or end of a regular shift, as assigned by the Police Chief or their designee.

5. Police Lieutenants required by the City to attend training, meetings or if called out for duty when off duty, shall receive credit for a minimum of three (3) hours of premium overtime pay. Lieutenants shall not be eligible for the three (3) hour minimum for training, meetings or work immediately adjacent to (before or after) a shift.

F. Court Time

1. Pay for Court Appearances
If a unit employee is subpoenaed to court on City business during their off-duty hours, the employee shall be paid for time spent in court. A unit employee shall be paid a minimum of three (3) hours of overtime if the entire period of such court time occurs during the employee's off-duty hours.

2. Court Standby
In lieu of appearing as shown on the subpoena, a unit employee subpoenaed during their off-duty hours may be placed on stand-by status. If a court appearance does not result from stand-by status, the unit employee shall be compensated at the rate of three (3)

PPMA MOU 2025 — 2027
51 hours of straight time pay for each morning period and an additional three (3) hours of straight time pay for each afternoon period of such stand-by.

If the unit employee is only on stand-by status for the afternoon, the unit employee is compensated for both morning and afternoon of a total of six (6) hours of pay. A unit employee shall be compensated for the morning period only if the Court Liaison notifies the City's employee voice mail system or the unit employee is notified of the cancellation by the court directly prior to noon on that court day. When the unit employee is notified of a cancellation after noon for a morning or afternoon subpoena, the unit employee is compensated for both morning and afternoon pay. The unit employee does not need to check the City's employee voice mail system by 5:00 p.m. the same court day to be eligible for the on call pay.

If a unit employee's court appearance is required within 21/2 hours following the end of their assigned work shift (night shift), they shall be compensated at one and a half (1%) times their base hourly rate for "bridge time" and actual work hours resulting from said court appearance.

G. Range Training
Police Sergeants and Lieutenants shall be paid at their regular rate of pay for attendance at "Range (weapons) Training", for three (3) hours minimum per training. This only applies when the Range Training does not occur during the unit employee's regular shift.

H. Work Schedules

1. Police Sergeants shall work either the "4-10" work schedule or "3-12.5+10" work schedules, depending on assignments as outlined below.

2. The basic work schedule for Sergeants assigned to the patrol division shall be three consecutive 12.5 -hour workdays per week and one additional ten (10) hour makeup workday every fourth week so that every four (4) weeks unit Sergeants are scheduled to work one hundred sixty (160) hours. The basic work hours for patrol shifts shall be:
• Day shift: 0600-1830 hours
• Night shift: 1800-0630 hours.

Each Sergeant shall be paid for hours worked in each pay period.

3. Police Sergeants assigned to Professional Standards and Training, Investigations, Traffic and Special Enforcement Detail will work a "4-10" schedule (the specific days to be determined by the supervisor of each unit). The schedule for each Sergeant will be established to be a regular set schedule with all four (4) workdays being consecutive days. Any hours worked in excess of the Sergeant's regular schedule shall be compensated as overtime. The only exception will be when a Sergeant flexes their schedule with prior supervisor approval. No Sergeant will be required to flex their regular schedule to avoid the City compensating for overtime.

PPMA MOU 2025 — 2027
52 4. Police Captains and Lieutenants shall work the "4-10" work schedule. This schedule consists of four (4) ten (10) hour work days in each seven (7) day period, with three (3) consecutive days off.

5. If a unit employee that is eligible for Court time compensation is required to make a work- related court appearance during off-duty hours such that said appearance may result in fatigue during their next scheduled work shift, said court time may, upon employee request and with advance supervisory approval, be handled in any one of the following alternative ways:
a. The employee may report late to their next scheduled work shift, by an amount of time equivalent to that spent in the court appearance; or b. The employee may leave their next scheduled work shift early, by an amount of time equivalent to that spent in the court appearance.

6. Unit employees will cooperate to the fullest possible extent in voluntary signup for "hireback" and other overtime.

7. The start and end time of employees' regular work shifts and work schedules (as defined above) shall be at the sole discretion of the Police Chief. Unit employees will be provided seven (7) calendar days' notice when their regular hours or work schedule is to be changed.

8. The City agrees that it is responsible for keeping accurate accounting of all hours worked to ensure that employees are compensated and scheduled for makeup days as necessary to carry out the objectives of these schedules.

9. Shift selection is based on seniority and occurs three (3) times per year.

1. Shift Trades
Unit employees have the right to trade shifts with their colleagues at the same rank subject to the following conditions:

1. Both employees agree to the shift trade voluntarily.

2. A supervisor approves the shift trade. Supervisors will not unreasonably deny a trade.

However, denials are not subject to being grieved.

3. The employee whose shift is worked gets credit for the shift. Thus, the employee whose shift was worked will record the time as time worked on his or her time sheet.

4. Payback of the traded shift will be the responsibility of the two employees who trade shifts and will not be monitored by the City. Traded shifts should fall in the same two week pay period. If an employee leaves the City having not paid back a shift, it shall be the responsibility of the two employees to work out any pay back.

PPMA MOU 2025 — 2027
53 5. If an employee agrees to trade shifts with another employee and then calls in sick and/or does not work the shift, the employee who agreed to work the shift shall have their Sick Leave deducted. For example, if Police Sergeant A agrees to work the shift for Police Sergeant B and prior to the shift, Police Sergeant A calls in sick and does not work the shift, Police Sergeant A's Sick Leave is deducted and Police Sergeant B gets credit for the shift.

J. Police Specialty Assignment Rotation

1. Specialty Assignment Rotation Policy
The policy for specialty position assignments is intended to address issues of equity and performance. For purposes of this policy, the following positions fall into the specialty position category:
• Investigation
o Detective Sergeant (Including those assigned to task forces) o Special Enforcement Detail Sergeant (Narcotics and Gangs) • Traffic Sergeant
• Professional Standards and Training Sergeant
• Administrative Lieutenant
• Field Training Coordinator
A unit employee assigned to a Specialty Position will remain in that position for a minimum period of three (3) years, unless circumstances dictate an earlier rotation. Such circumstances may include, but are not limited to, promotion, application and selection for another Specialty Position, request by the unit employee to return to former position, staffing requirements, reorganization or performance issues, or a decision by the Police Chief.

The standing duration for a Specialty Position assignment is three (3) years. A unit employee holding a Specialty Position may receive two (2) one-year extensions at the conclusion of the three (3) year assignment.

It is the sole responsibility of the employee to submit a memorandum to the Police Chief via the chain of command at least thirty (30) days prior to the end of the end of their original appointment date within the specialty assignment they are currently assigned to request an extension.

Those extensions will be based upon documented job performance and the approval of the Police Chief. For purposes of this policy, documented job performance will include that performance articulated in the unit employee's annual performance evaluation, Personnel Incident Reports (PIRs) and counseling memorandums.

At the conclusion of the above-described five (5) year maximum assignment period the position will be opened to interested, eligible personnel. A unit employee holding a Specialty

PPMA MOU 2025 — 2027
54 Position may reapply for that position or another Specialty Position. Assignments extending beyond five (5) years may be made on a year -by -year basis.

A unit employee in a Specialty Position who applies and is selected for another Specialty Position would then serve in that assignment for the minimum three (3) year period and would be eligible to be selected for two (2) one- year extensions as described above.

The Police Chief has the sole discretion to determine who shall receive a special assignment and has absolute discretion regarding the assignment and reassignment of employees to special assignments. Any such assignment is not vested and may be revoked at any time and the Rules of Evidence shall govern any appeal required by Section 3304(b) of the California Government Code and Procedure for Employee Removed from Special Assignments as identified below.

2. Rules of Evidence and Procedure for Employees Removed from Special Assignments Any unit employee removed from a Specialty Pay position for non -disciplinary reasons may file a written appeal with the City Administrator within ten (10) days of receiving notice of removal, in accordance with the following:
a. Hearings shall be conducted by the City Administrator or their designee. b. The question to be decided is whether the City abused its discretion in removing the unit member from the Specialty Pay position.
c. Formal rules of evidence and procedure that may be applicable in a court of law shall not apply to these hearings. Evidence, both oral and documentary, shall be admissible if it is the type of evidence that responsible persons are accustomed to rely on in the conduct of serious affairs, regardless of the existence of any judicial rule which might have made improper the admission of such evidence over objection in civil actions. Hearsay evidence may be admitted for the purpose of supplementing or explaining any direct evidence but shall not be sufficient by itself to support a finding unless it would be admissible over objection in civil actions.

The rules of privilege shall be applicable to the same extent that they are recognized in civil actions.
d. Each party shall have the right to call and examine witnesses, to introduce exhibits and to cross examine opposing witnesses. If the employee does not testify his or her own behalf, the employee may be called and examined as if under cross- examination.
e. Testimony shall be recorded by means of either a tape recording or certified court reporter.
f. Witness shall be sworn unless both parties stipulate otherwise.

PPMA MOU 2025 — 2027
55 g.

Written declarations made under penalty of perjury shall be admissible, provided, however, that declarants shall be made available for testimony at the request of the party against whom the declaration is offered.
h. The unit member appealing the removal from the Specialty Pay position has the burden of proof. The standard of proof is a preponderance of the evidence. The City shall present its case first. During the presentation of the City's case, the employee shall have the right to cross-examine any witness called to testify by the City. During the presentation of the employee's case, the City shall have the right to cross-examine any witness called by the employee to testify. i. Both parties shall have the right to counsel. Employee may be represented by the applicable employee organization representative.
j. Both parties shall have the right to present an opening argument prior to the presentation of any evidence and a closing argument after the presentation of all evidence.
k. The City Administrator, or their designee, shall decide all questions of procedure and evidence.

I. The City Administrator, or their designee, shall issue a written decision within thirty (30) days of 1) the conclusion of the hearing, or 2) the receipt of post -hearing briefs if such briefs are requested by the City Administrator or their designee. m. The decision of the City Administrator shall be final and binding. If the City Administrator chooses to designate a hearing officer, that hearing officer will make a recommendation based on written findings to the City Administrator, whose decision shall be final and binding.
n. Any objection to the City Administrator, or their designee, on grounds of bias, must be made in writing, stating the reasons therefore, by delivering of the writing to the City Administrator no later than five (5) days prior to the date of the hearing.

ARTICLE 10 - MEAL PERIODS
Police employees assigned to Patrol and the Detective Bureau will receive a paid thirty (30) minute meal break because they are available to respond immediately to calls for service during their meal break.

Police Captains and the Administrative Lieutenant are provided with a one-hour unpaid meal break.

ARTICLE 11 — RETIREMENT

PPMA MOU 2025 — 2027
56 1. Unit employees covered under this MOU shall be members of the California Public Employees' Retirement System (CaIPERS) and are subject to all applicable provisions of the City's contract with CaIPERS, as amended. The City does not participate in Social Security.
a. Tier I - PERS 3% @ 50 FORMULA — For Classic Members, the employees will contribute the full nine (9) percent member contribution via payroll deduction. b. TIER II - PERS 2.7% @ 57 FORMULA — For PEPRA Members, the employees will contribute one-half the total normal cost as identified by CaIPERS via payroll deduction.

2. The City does not participate in Social Security.

ARTICLE 12 - MEDICAL INSURANCE
A. The City will provide access to medical insurance through the California Public Employees' Retirement System (CaIPERS). If a unit employee elects to participate in a CaIPERS medical plan, the maximum monthly City contribution, including any PERS required minimum, will be made as follows:

1. For active employees:

The City shall pay up to 100% of the plan selected, up to a maximum of:
$744 per month for employee only
$1,623 per month for employee+1
$2,076 per month for employee+2

2. For retirees, if hired prior to November 21, 1995:

The City shall pay up to 100% of the plan selected, up to a maximum of:
$735 per month for employee only
$1,542 per month for employee+1
$1,972 per month for employee+2
Once the retiree attains eligibility for Medicare coverage, the City's contribution shall be up to a maximum of:
$599 per month for employee only
$1,406 per month for employee+1
$1,836 per month for employee+2

3. For retirees, if hired on or after November 21, 1995:

The City shall pay the CaIPERS minimum mandated contribution.

PPMA MOU 2025 — 2027
57 B. Unit employees may select any available CaIPERS benefit plan. Should a unit employee select a plan with premiums in excess of the City contribution level, the employee will be responsible for payment of such through payroll deductions. Should an individual select a plan less than the City contribution, the City's contribution is limited to the plan premium.

C. Retirees will have access to the CaIPERS Health Benefit Program in accordance with CaIPERS regulations.

D. Unit employees who were hired into the PPMA unit prior to January 1, 2020, and who opt out of medical coverage will receive a medical opt -out payment. The opt -out payments are as follows:
■ $400 per month for employee only
■ $607.75 per month for employee+1
■ $1,001 per month for employee+2
E. Employees hired or promoted into PPMA after January 1, 2020, who opt out, will receive an opt out amount of $400 per month.

F. Employees promoted into PPMA that had elected to opt out as a PPOA member will retain the same benefit amount they received prior to promotion. If the employee chooses City coverage after promotion, and later decides to opt out, they will receive $400 per month.

G. Employees who opt out of the CaIPERS medical plan and receive cash must provide the following: (1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan year to which the opt out arrangement applies ("opt out period"); and (2) the employee must sign an attestation that the employee and their tax family have or will have such minimum essential coverage for the opt out period.

An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt -out payment cannot be made and the City will not in fact make payment if the employer knows that the employee or tax family member doesn't have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.

H. Health Reimbursement Arrangement
City and PPMA representatives are willing to participate in the exploration and possible development of an employee paid pre -funded post -employment (retirement) benefit program for employees hired after November 21, 1995.

PPMA MOU 2025 — 2027
58 ARTICLE 13 - OTHER INSURANCE BENEFITS
A. Dental Insurance
The City agrees to make available to all employees covered by this Memorandum of Understanding dental insurance, and to pay the full premium for employee and dependent coverage for said insurance, plus any premium increases which occur during the term of the Memorandum of Understanding. The City reserves the right to select the insurance carrier, or to administer any fringe benefit programs that now exist or may exist in the future during the term of this Memorandum of Understanding. The City agrees to meet and confer with PPMA representatives before any reduction of dental insurance coverage.

B. Optical Insurance
The City agrees to provide all employees covered by this Memorandum of Understanding optical insurance. Further, the City agrees that it shall pay the full premium for employee and the dependent coverage during the term of this Memorandum of Understanding. The City reserves the right to select the insurance carrier, or to administer any fringe benefit programs that now exist or may exist in the future during the term of this Memorandum of Understanding.

The City agrees to meet and confer with PPMA representatives before any reduction of optical insurance coverage.

C. Short- and Long -Term Disability
The City agrees to provide to all full-time unit employees a short-term disability insurance plan at its sole expense. The basic coverage of this insurance shall be to guarantee a disabled employee an income of 66-2/3% of employee's basic salary up to the policy maximum following a fifteen(15) day waiting period. Definition of "disability" and duration of eligibility for benefits shall be as set forth in the City's policy with its insurance carrier.

The City agrees to provide to all full-time employees covered by this Memorandum of Understanding a long-term disability insurance plan at its sole expense. The basic coverage of this insurance shall be to guarantee a disabled employee an income of 66 2/3% of employee's basic salary up to the policy maximum following a ninety (90) day waiting period. Definition of "disability" and duration of eligibility for benefits shall be as set forth in the City's policy with its insurance carrier.

D. Life Insurance
The City agrees to provide to all employees covered by this Memorandum of Understanding life insurance at its sole expense, in the amount of one times each employee's earnings, rounded to the next $1,000 with a maximum of $150,000 of coverage, $1,000 for spouse, registered domestic partner and children over the age of six (6) months.

E. Flexible Spending Account
The City agrees to continue an IRS Section 125 Flexible Spending Accounts Program.

PPMA MOU 2025 — 2027
59 ARTICLE 14 - PERSONAL TIME OFF
The purpose of personal time off (PTO) is to enable eligible unit employees to take time off from work.

A. PTO Accrual Rate
Each eligible full-time unit employee shall accrue PTO on the following basis with the maximum accrual twice the annual accrual plus 100 hours (as noted in the table below):

1. Following completion of the first six months of continuous service, 40 hours; thereafter up to and including three (3) years of service, 3.08 hours (80 hours annually) for each completed bi-weekly pay period of service;

2. Upon completion of three (3) years of service and thereafter up to and including ten (10) years of service. 4.62 hours (120 hours annually) for each completed bi-weekly pay period of service;

3. Upon completion of ten (10) years of service and thereafter 6.46 hours (168 hours annually) for each completed bi-weekly pay period of service.

Years of Service Accumulation Rate

3.08 hrs/pay period —
0-3 years or 80 hours annually

4.62 hrs/pay period —
3-10 years or 120 hours annually

6.46 hrs/pay period —
10+ years or 168 hours annually
Maximum Accumulation
160 hours + 100 hours =
260 hours
240 hours + 100 hours =
340 hours
336 hours + 100 hours =
436 hours
A completed biweekly pay period is defined as a pay period in which the employee has been in pay status for more than half of the working hours in that pay period.

B. Use of PTO

1. Unit employees will request personal time off through their immediate supervisor.

2. Approval of a personal time off request is the responsibility of the Police Chief or their designee. They will primarily consider the needs of the City and, insofar as possible, the wishes of the employee.

3. Use of PTO may not exceed accumulated PTO leave bank.

4. Unit employees with Extraordinary Vacation Leave Banks may use either their regular PTO bank or their Extraordinary Vacation Leave Bank when taking PTO.

C. PTO Payment Upon Separation of Employment
An employee who separates from the service of the City shall receive payment for unused and accumulated PTO as of the date of separation.

PPMA MOU 2025 — 2027
60 D. Employees Not Granted PTO Use
Should a unit employee be unable to utilize PTO, after requesting leave in a reasonable time (at least two (2) weeks) prior to reaching their PTO maximum, the City agrees to cash out forty (40) hours of PTO from the unit employee's regular PTO bank at the employees base hourly rate of pay in effect at the time of the cash out. Requests for PTO will not be unreasonably denied.

ARTICLE 15 - SICK LEAVE & ALTERNATIVE HEALTH AND WELLNESS PROGRAM Unit employees participate in the Alternative Health and Wellness (AHW) program which provides leave to be used for sick leave purposes as well as an incentive when employees use low amounts of leave. For long-term unit members, frozen sick leave banks may exist. Frozen sick leave banks may also be used for sick leave purposes or employees have the option of cashing out a portion of that leave as described below.

AHW hours and frozen sick leave hours may be used for an employees' illness or injury, medical appointments, for victims of domestic violence or stalking, or for other reasons the law allows sick leave to be used. Additionally, AHW leave may be used for family sick leave purposes as defined under the law (Labor Code 233).

Evidence may be required in the form of a physician's certification, or other documentation, for any absence of a duration of three (3) or more consecutive working days during which AHW or frozen sick leave is requested unless waived by the City Administrator. If the absence during which leave is requested is less than three (3) consecutive workdays no physician's certificate (note) will be necessary prior to returning to work, unless the City has reasonable cause to believe there is abuse of the leave.

A. Alternative Health and Wellness Leave/Program

1. AHW leave accrual cannot exceed one -hundred and ninety-two (192) hours.

2. Unit members receive up to ninety-six (96) hours of AHW leave in the first pay period in July, as long as the AHW bank does not exceed 192 hours.

3. The AHW hours have no cash value during employment.

4. New employees will receive a pro -rated amount of AHW hours based on their date of hire. For example, an employee who begins employment in October, will receive sixty- four (64) hours of AWH with the first pay period in November for the remaining eight months in the fiscal year. New employees may use AHW leave after completing three months of City service.

PPMA MOU 2025 — 2027
61 B. AHW Incentives

1. Unit members in active service as of July 1St will receive $250 in their first paycheck in July.

2. In addition to the $250, unit members who use thirteen (13) hours of leave or less of AHW leave between July 1 — June 30 will be given $1,000 in their first paycheck following the completion of the fiscal year and may convert twenty-four (24) hours of AHW leave to their PTO bank (subject to PTO bank maximums). The employees must submit an election form requesting the conversion by June 1st of each year, and those who meet the criteria will have the twenty-four (24) hours converted to PTO prior to the annual allocation of AHW leave.

3. In addition to the $250, unit members who use more than thirteen (13) hours but less than twenty-six (26) hours of AHW leave between July 1 — June 30 will be given $500 in their first pay check following the completion of the fiscal year and, may convert twelve (12) hours of AHW leave to their PTO bank (subject to PTO bank maximums). The employees must submit an election form requesting the conversion by June 1st of each year, and those who meet the criteria will have the twelve (12) hours converted to PTO prior to the annual allocation of AHW leave.

C. AHW Upon Separation
Upon separation, employees with accrued, unused hours in their AHW banks, shall be paid out according to the following:
ears of Service Rate
0 to 3 years
Over 3 to 6 years
Over 6 to 9 years
Over 9 to 20 years
Over 20 years
Retirement
0%
55%
65%
80%
85%
100%
D. Conversion of Sick Leave to CaIPERS Service Credit
Pursuant to the City's contract with CaIPERS, unused sick leave that is not paid as cash may be converted to service credit as permitted under the CaIPERS regulations.

E. Frozen Sick Leave
Unit members with frozen sick leave, each year those employees may elect to cash out up to ninety-six (96) hours of frozen sick leave, until the frozen sick leave is depleted. The cash out is paid at the employees' base hourly rate of pay. Unit members electing to cash out frozen sick

PPMA MOU 2025 — 2027
62 leave, must submit a frozen sick leave cash out form no later than November 15th of each year to receive the cash out with the last paycheck in December.

Frozen sick leave has no cash value at the time of separation from employment.

F. AHW and Sick Leave Upon Reemployment
An employee who separates from City service and is reemployed by the City shall be treated as a new employee and shall not be entitled to any prior AHW leave unless required by law.

ARTICLE 16 - BEREAVEMENT LEAVE
Unit members are eligible for bereavement leave because of death within the immediate family.

Immediate family shall be defined as parent, child, stepchild, spouse, registered domestic partner, sibling, grandparent, grandchildren, and spouse's parents and grandparents. Unit members may take bereavement leave for up to five (5) workdays for each death that occurs in the member's immediate family. Leave must be completed during the three months after the death of the person for whom leave is being taken for. Bereavement leave will comply with California's AB 1949.

ARTICLE 17 - OTHER LEAVE PROVISIONS
A. Annual Leave Buy Back
Annually, by December 15th, employees may submit an irrevocable election form to receive payment of accrued leave in the following year under the following conditions:

1. To be eligible for the Leave Buy Back, employee must utilize forty (40) hours of PTO in the preceding 12 months.

2. An employee may elect to cash out up to one -hundred and fifty (150) hours of accrued PTO, Extraordinary Vacation Leave or Comp Time to be paid with the first paycheck in December as long as after the cash out, a minimum of eighty (80) hours remain in the PTO bank.

3. Employees with Extraordinary Vacation Leave must cash out that leave bank prior to requesting to cash out PTO or Comp Time.

For example, irrevocable election forms submitted in December 2025 will be for the December 2026 cash out. The hours of leave, which are converted to pay, shall be deducted from the employee's applicable accrual bank as identified on the irrevocable election form. The remaining unused leave shall remain in the applicable leave bank.

PPMA MOU 2025 — 2027
63 Leave cash outs as outlined in this article may paid in cash or as a deferred compensation contribution, at the employee's option, within the applicable IRS limits.

B. Industrial Accident Leave
Personnel covered by Section 4850 of the California Labor Code, shall receive industrial accident leave according to the provisions of Section 4850, California Labor Code. (Pay is non- taxable to the extent of wage loss.)
Any employee so entitled shall continue to accrue PTO, holidays, and AHW, and to earn eligibility for consideration for merit salary increases during an absence resulting from an on- the-job injury.

The City will engage in the interactive process to evaluate the ability to provide reasonable accommodation to permit the employee to work in a light/modified duty capacity when a treating physician indicates that an employee may return to work with work restrictions.

C. Non -Industrial Injury
When an employee sustains a non -industrial injury/illness, and the City has received work restrictions from the treating physician, the City will engage in the interactive process to evaluate the ability to provide reasonable accommodation to permit the employee to work in a light/modified duty capacity.

D. Military Leave
Military Leave with pay shall be granted pursuant to Division 2, Part 1, Chapter 7, Sections 395, et seq. of the Military and Veterans' Code of the State of California and City Resolution R-2001-

64. E. Other Leaves
The City Administrator may grant a leave of absence without pay to a unit member at their sole discretion.

F. Catastrophic Leave Bank
The City agrees to permit employees to voluntary contribute accrued FLSA comp time, non- FLSA compensatory time, or PTO hours to City employees, who have exhausted available accrued leave time under emergency conditions.

The City and PPMA agree that a catastrophic leave bank shall be created for unused/reimbursed donated hours to be retained for use by PPMA members elected by the PPMA.

PPMA MOU 2025 — 2027
64 G. Management Leave — Police Captains

1. Police Captains shall receive eighty (80) hours of management leave per calendar year.

The use of management leave shall be at the discretion of the Police Chief.

2. Management Leave is credited to employees' Management Leave bank in January.

Hours are prorated for new employees.

3. Management leave may be used for leave purposes and has no cash value.

4. Management leave hours must be utilized in the calendar year credited, and any remaining balance may not be carried over to the next calendar year.

ARTICLE 18 - HOLIDAYS
A. Designated Holidays
All Unit Employees, except as hereinafter noted, shall
consisting of ten (10) hours each:
be entitled to the following holidays,

1. New Year's Day January 1

2. Martin Luther King Day (Third Monday in January)

3. Washington's Birthday (Third Monday in February)

4. Memorial Day (Last Monday in May)

5. Independence Day July 4

6. Labor Day (First Monday in September)

7. Veterans' Day November 11

8. Thanksgiving Day (Fourth Thursday in November)

9. Friday after Thanksgiving (Day after Thanksgiving)

10. Christmas Eve December 24

11. Christmas Day December 25

12.One "floating holiday" in each 12 -month period; effective at the beginning the fiscal year and may be taken on such date as requested by the employee subject to supervisor's approval.

B. Dates of Observance of a Holiday
When a holiday falls on a Sunday, the following Monday shall be deemed to be a holiday in lieu of the day observed. When a holiday falls on Saturday, the preceding Friday shall be deemed to be a holiday in lieu of the day observed. As Christmas Eve and Christmas are successive holidays, if either of them falls on a Saturday or Sunday, the City will celebrate the double holiday on the Friday preceding and the Monday following such a weekend.

PPMA MOU 2025 — 2027
65 C. Holiday in -lieu leave

1. Unit employees shall accrue 120 hours of holiday -in -lieu leave per year, credited to employee's Holiday Leave bank on January 1. Any balance that remains in the last pay period of the calendar year shall be paid to employees at their regular rate of pay.

2. Holiday Leave would be prorated at time of hire/separation.

3. Pursuant to applicable regulations, Holiday -in -Lieu hours shall be reported for those applicable Unit Members to CaIPERS in the pay period in which they were earned, regardless of when paid.

D. Holiday Pay
1 Effective January 1, 2026, unit employees will no longer accrue holiday -in -lieu leave and shall receive a five point seventy-five percent (5.75%) pay differential applied to their base rate of pay. This differential shall be reflected in the salary schedule referenced in appendix A.
2 To the extent permitted by law, the City shall report Holiday pay as compensation earnable pursuant to CCR 571(a)(5) of Title 2 for Classic members and CCR 7522.34 and 571.1 (b)(4) for PEPRA members.

E. Holiday Closure Pay

1. All unit employees active as of December 22, 2025, will be credited with 20 hours of holiday closure leave. Use of hours are subject to the normal approval process.

Employees unable to use Holiday Closure leave will receive pay for unused hours on the last paycheck in June 2026.

2. Effective January 1, 2026, unit employees will no longer accrue holiday closure leave and shall receive a two percent (2%) pay differential applied to their base rate of pay.

This differential shall be reflected in the salary schedule referenced in appendix A.

ARTICLE 19 - LEAVES OF ABSENCE

1. During any unpaid leave of absence, unit members will not accrue leave and the City will not contribute toward medical/insurance benefits, unless required to do so under the law.

2. Unit members with accrued leave are required to utilize their leave accruals when they are absent from their regular schedule. Accrued leave shall be used to cover any hours of absence from the employees' regular work schedule. Unpaid leaves of absence for partial or full days, is not authorized when accrued leave is available.

PPMA MOU 2025 — 2027
66 ARTICLE 20 - CITY PROVIDED VEHICLES
The City shall update the Vehicle Use Policy (No. 348) as soon as feasibly possible.

The Police Department positions who are authorized to have a take home vehicle assigned to them shall be as follows:
• Captains
• Administrative Lieutenant
• Patrol Lieutenant
• Traffic Sergeant (Motorcycle)
• Investigative Sergeant
• Special Enforcement Detail Sergeant
ARTICLE 21 — UNIFORMS
The City will purchase uniforms for all regular, full-time uniformed members of the Police Department. A uniform allowance shall be reported to CaIPERS for "classic" members in the amount not to exceed $300 per calendar year per employee.

Uniform allowance is not considered pension reportable compensation for "new members" hired after January 1, 2013, pursuant to the Public Employee Pension Reform Act of 2013. (PEPRA).

ARTICLE 22 - GRIEVANCE AND ARBITRATION PROCEDURES
A. Purpose
The purpose of the grievance procedure is:

1. To promote improved employer-employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations.

2. To afford unit employees, individually or through qualified employee organizations, a systematic means of obtaining further consideration of problems after every reasonable effort has failed to resolve them through discussions.

3. To provide that a grievance shall be settled as near as possible to the point of origin.

4. To provide that appeals shall be conducted as informally as possible.

B. Matters Subject to Grievance Procedure
Any unit employee shall have the right to grieve alleged violations or misapplications of this Memorandum of Understanding or of existing resolutions, ordinances, rules or regulations with respect to wages, hours, or conditions of employment, or suspension, dismissal from employment or any other disciplinary action; and for which appeal is not provided by other regulations or is not prohibited.

PPMA MOU 2025 — 2027
67 C. Informal Grievance Procedure
A unit employee who has a problem or complaint should first try to get it settled through discussion with their immediate supervisor without undue delay. If, after this discussion, they do not believe the problem has been satisfactorily resolved, they shall have the right to discuss it with their supervisor's immediate superior.

Every effort should be made to find an acceptable solution by informal means at the lowest possible level of supervision. If the unit employee is not in agreement with the decision reached by discussion, they shall then have the right to file a formal grievance. Any formal grievance must be filed within thirty (30) calendar days after the event giving rise to said grievance.

D. Formal Grievance Procedure

1. First Level of Review (Step 1) - The grievance shall be presented in writing to the unit employee's immediate supervisor, who shall render their decision and comments in writing and return them to the unit employee within fifteen (15) calendar days after receiving the grievance in writing. If the unit employee does not agree with their supervisor's decision, or if no answer has been received within fifteen (15) calendar days after submitting the grievance in writing to the immediate supervisor, the unit employee may present an appeal in writing to the Police Chief. Failure of the unit employee to take further action within ten (10) calendar days after receipt of the written decision of their supervisor, or within twenty-five (25) calendar days following submittal of the written grievance to the supervisor if no decision by the supervisor is rendered, will constitute a withdraw/dropping of the grievance.

2. Department Review (Step 2) - The Police Chief receiving the grievance, or their designated representative, shall discuss the grievance with the unit employee, their representative, if any, and with other appropriate persons. The Police Chief (or designee) shall render their decision and comments in writing and return them to the unit employee within fifteen (15) calendar days after receiving the grievance. If the unit employee does not agree with the decision reached or if no answer has been received within fifteen (15) calendar days, he/she may present the grievance, in writing, to the City Administrator.

Failure of the unit employee to take further action within ten (10) calendar days after receipt of the decision of the Police Chief (or designee), or within twenty-five (25) calendar days following submittal of the written grievance to the Police Chief if no decision is rendered by the Police Chief (or designee), will constitute a withdraw/dropping of the grievance.

3. City Administrator Review (Step 3) - The City Administrator shall discuss the grievance with the unit employee, their representative, if any, and with other appropriate people.

The City Administrator may designate a fact finding committee or an individual not in the normal line of supervision, to advise him/her concerning the grievance. The City Administrator shall render a decision in writing to the unit employee within twenty (20) calendar days after receiving the grievance. If the unit employee does not agree with the decision reached or if no answer has been received within twenty (20) calendar days,

PPMA MOU 2025 — 2027
68 he/she may submit the grievance to binding arbitration, as outlined below. Failure of the unit employee to take further action within ten (10) Calendar days after receipt of the City Administrator's decision, or within a total of twenty (20) calendar days following submittal of the written grievance to the City Administrator if no decision is rendered will constitute a withdraw/dropping of the grievance.

E. Conduct of Grievance Procedure

1. The time limits specified above may be extended to a definite date by mutual agreement of the unit employee and the reviewer concerned.

2. The unit employee may request the assistance of another person of their own choosing in preparing and presenting their appeal at any level of review.

3. The unit employee and their representative may be permitted to use a reasonable amount of work time, as determined by the Police Chief, in conferring about and presenting the appeal.

4. Unit employees shall be assured freedom from reprisal for using the grievance procedure.

F. Arbitration

1. General Provisions
After having exhausted the provisions of the grievance procedure set forth herein, an eligible unit employee shall have the right to submit to binding arbitration any grievance which has not been resolved to their satisfaction, except in instances where such submission is specifically prohibited by the Personnel Ordinance, City Personnel Rules or this Memorandum of Understanding. Such appeal may be filed only after completion of Step 3 of the grievance procedure and in accordance with the time limits provided herein. Binding arbitration, as provided in this Article, shall be the sole and exclusive procedure for final resolution of unresolved grievances.

2. Procedures
If the grievant is not satisfied with the decision rendered at Step 3 of the grievance procedure, they may submit the matter to binding arbitration within the time limits set forth in the grievance procedures by filing written notice of such submission with the Director of Human Resources. The written notice shall set forth the issue being submitted to binding arbitration, the provision(s) allegedly violated, and the remedy requested. a. The City's representative and the grievant or their designated representative(s), shall select an impartial third party to serve as the arbitrator. b. If the City's representative and the grievant, or their designated representative(s), are unable to agree upon an impartial third party, then the arbitrator shall be selected by mutually striking and ranking names from a list of professional arbitrators supplied by the American Arbitration Associations. Failure of the unit employee to participate in

PPMA MOU 2025 — 2027
69 obtaining a list of arbitrators, selecting a single arbitrator, or scheduling an arbitration date within thirty (30) calendar days of being requested to do so by the City, shall constitute a dropping of the grievance.
c. Each party to the dispute shall have the opportunity to present testimony and relevant evidence and to cross-examine witnesses before the arbitrator. After hearing the case, the arbitrator shall, in writing, submit to the parties their decision for resolution of the grievance. The decision of the arbitrator shall be final and binding upon both parties.

3. Conditions
The arbitrator shall have no power to add to, subtract from, nor to modify any of the terms of any memorandum of understanding between the parties. The arbitrator's award shall be consistent with, and controlled by, the Personnel Rules, Ordinances, and Charter of the City of Placentia, as well as the laws and Constitution of the State of California.

4. All expenses of arbitration shall be borne equally by the parties.

5. The provisions of this Section shall in no way apply to the "meet -and -confer" process.

ARTICLE 23 - SEVERABILITY CLAUSE
If any part of this MOU is rendered or declared invalid by reason of any existing or subsequently - enacted legislation, governmental regulation or order or decree of court, the invalidation of such part of this MOU shall not render invalid the remaining part hereof. Either party may request to meet and confer over the impacts that the invalidation of any section, clause, or provision causes.

ARTICLE 24 — TOTAL COMPENSATION SURVEY
The parties agree the components outlined in Appendix C will be used should the City complete a Total Compensation Survey for police employees.

ARTICLE 25 - TERM
Beginning with the start of the first full pay period following ratification of this MOU by the City Council.

The terms of this Memorandum are to remain in full force and effective July 1, 2025, and remain in effect through June 30, 2027.

In the event of a financial emergency promulgated by any State or Federal action that substantially increases City costs related to health insurance, retirement benefits, and/or any

PPMA MOU 2025 — 2027
70 other employee benefits or substantially reducing City revenue, the parties agree to reopen negotiations for a thirty (30) day period to negotiate the impact of such reductions. If mutual agreement is not reached by the parties, the terms of the MOU will remain unchanged.

PPMA MOU 2025 — 2027
71 This agreement, upon ratification and adoption supersedes all prior agreements, whether written or oral, unless expressly stated to the contrary herein and constitutes the complete and entire agreement between the parties and concludes the meet and confer process for its term unless otherwise expressly stated.

FOR THE CITY: FOR PPMA:

Jennifer Lampman, City Administrator Brian Olivo, Mastagni Holstedt Rosanna Ramirez, Deputy City
Administrator
Alice Burnett, Director of
Human Resources
PPMA MOU 2025 — 2027
Tom McKenzie, PPMA President
David Radomski, PPMA Vice -President
John Martinez, PPMA
Treasurer/Secretary

72 APPENDIX "A" - JOB CLASS AND SALARY SCHEDULE
Placentia Police Management Association (PPMA)
EFFECTIVE JULY 1, 2025

STEP A STEP B
JOB CLASS Hr. Monthly Annual Hr. Monthly Annual Hr.

POLICE SERGEANT 58.27 10,10013 121201.60 61.42 10,646.13 127,753.60 64.73 POLICE LIEUTENANT 70.20 12,168.00 146,016.00 73.99 12,824.93 153,89920 77.99 POLICE CAPTAIN 82.26 14,258.40 171,100.80 86.71 15,629.73 180,356.80 91.38

JOB CLASS

POLICE SERGEANT

POLICE LIEUTENANT

POLICE CAPTAIN

JOB CLASS

POLICE SERGEANT

POLICE LIEUTENANT

POLICE CAPTAIN
Hr.

62.79 75.64

88.64 STEPG
Monthly
11,21.9.87
13,51827
15,83920
Annual
134,638.40
162,21920
190,070.40
EFFECTIVE JANUARY 1, 2026
Hr.
6823

82.19 96.32
STEP
Monthly
11,826.53
14,24627
16,695.47
Annual
141,918.40
170,95520
266,345.66
STEP A STEP B STEP C STEP 0
Monthly Annual Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual 10,883.60 130,603.20 66.18 11,471.20 137,654.40 69.75 12,094.69 145,080.00 73.52 12,743.47 152,921.60 13,110.93 157,331.20 79.72 13,818.13 165,817.60 84.03 14,565.20 174,782.40 88.56 15,350.40 184,204.80 15,364.27 184,371.20 93.43 16,194.53 194,334.40 98.46 17,066.40 204,796.80 103.78 17,988.53 215,862.40 EFFECTIVE JULY 1, 2026

STEP A STEP B STEP C
Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual

65.30 11, 318.67 135,824.00 68.83 11,930.53 143,166.40 72.54 12, 573.60 150,883.20 78,67 13, 636.13 163,633.60 82.91 14,371.07 172,452.80 87.39 15,147.60 181,771.20

92.19 15,979.60 191,755.20 97.17 16,842.80 202,113.60 102.40 17,749.33 212,992.00 Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

Hr.

76.46 92.10
107.93
STEP D
Monthly Annual
13, 253.07 159,036.80
15,964.00 191,568.00
18,707.87 224,494.40
Hr.

71.92 86.63
101.52
Hr.

77.49 93.34
109.39
Hr.

80.59 97.07
113.77
STEP E
Monthly Annual
12,466.13 149,593.60
15,615.87 180,196.40
17,596.80 211,161.60
STEP E
Monthly
13,431.60
16,178.93
18,960.93
STEP E
Monthly
13,968.93
16,825.47
19,720.13
Annual
161,179.20
194,147.20
227,531.20
Annual
167,627.20
201,905.60
236, 641.60
73 APPENDIX "B"- 1995 INSURANCE CHANGES
Tier I - Employees, hired prior to November 21, 1995.

The City shall make available single party and dependent medical, dental, optical, long-term disability and life insurance to all classified employees, and to such other employees and officials as may be designated by the City Council. The City shall pay that amount toward the premiums for such insurance as may be determined by the City Council and the employee shall pay the remainder of the premium. Such premiums shall be paid only to the company or companies with whom the City has contracted for such insurance coverage.

During periods of approved medical leave without pay, the City shall continue to pay its normal contribution for the above insurances for all officers and employees.

Upon service retirement, or ordinary disability retirement, the City shall continue to pay its normal contribution for medical, dental, optical, and life insurances for all eligible employees. These benefits shall be considered to be vested for employees hired prior to November 21, 1995. Retired employees receiving these insurances shall if eligible enroll in, and pay for Medicare, Part B, at their earliest eligible date, as primary carrier.

Employees retiring for industrial disability shall not be eligible for this benefit.

Tier II - Employees, hired on or after November 21, 1995.

The City shall make available single party and dependent medical, dental, optical, long-term disability and life insurance to all classified employees, and to such other employees and officials as may be designated by the City Council. The City shall pay that amount toward the premiums for such insurance as may be determined by the City Council and the employee shall pay the remainder of the premium. Such premiums shall be paid only to the company or companies with whom the City has contracted for such insurance coverage.

During periods of approved medical leave without pay, the City shall continue to pay its normal contribution for the above insurances for all officers and employees.

Upon service retirement, or ordinary disability retirement, Tier II employees shall have the option of participating in a post-retirement insurance benefit program at their own cost.

Employees retiring for industrial disability shall not be eligible for this benefit.

PLACENTIA agrees that PPMA representative(s) shall participate in the exploration and possible development of an employee paid pre -funded post-retirement benefits program for employees hired after November 21, 1995.
74 APPENDIX "C" -TOTAL COMENSATION SURVEY COMPONENTS
The parties agree the following components will be used to guide future Total Compensation Surveys as to employees covered by this MOU:
• Top Step Salary - subtract any employee contribution to Retirement Plan as outlined below
• Medical - maximum City contribution for Medical, Dental, Vision, LTD, Life • Uniform Allowance - Divide annual amount by twelve (12) and add to monthly rate • Retiree Medical - Enter amount provided to new hires. Amount paid by City into retiree health savings plan, or, if benefit provided upon retirement, the maximum benefit provided for retiree medical, dental and vision.
• POST/Education Pay - Use Maximum amount provided for:
o AA or Intermediate POST Certificate Amount
o BA or Advanced POST Certificate Amount
o MA Amount
o Combine if allowed
• Longevity - Maximum amount provided.
• Employee Retiree Contributions - Any contributions paid by employee toward retirement plan (either employer or employee portion but paid by employee) 34 75

3;kc,25,Eggolk
Agenda Item No: 1.e

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 3, 2026
Submitted by: Alice Burnett
From: Human Resources
Subject:

RESOLUTION TO ADOPT A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY

OF PLACENTIA AND THE PLACENTIA CITY EMPLOYEES' ASSOCIATION Financial Impact:

Fiscal Impact:

Placentia City Employees' Association
Total: Estimated $134,500 increase of FY25-26 for term of agreement Summary:

The City and the Placentia City Employees' Association have engaged in good faith labor negotiations and have reached terms on the wages, hours, and working conditions for their respective employees.

Recommendation:

Recommended Action: It is recommended that the City Council:

1. Adopt Resolution No. R-2026-05, A Resolution of the City Council of the City of Placentia, California, approving a Memorandum of Understanding for the Placentia City Employees' Association (PCEA) for the period July 1, 2025, through June 30, 2026; and

2. Authorize the City Administrator to execute a Memorandum of Understanding (MOU) based upon the terms for PCEA on behalf of the City, in a form approved by the City's Labor Counsel.

Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item.

Discussion:

The MOU between the City and the PCEA expired on June 30, 2025. City representatives have been in discussion with the labor group representatives during the past nine months.

Although the City and Association participated in both pre and post impasse processes, the City and Association were able to come to an agreement on terms for a successor MOU.

The terms for this MOU include the following compensation and benefit adjustments:

1. Term: July 1, 2025 — June 30, 2026.

2. Compensation: 2.75% cost of living adjustments for PCEA classifications effective January 1, 2026.
76 RESOLUTION NO. R-2026-05

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA APPROVING A MEMORANDUM

OF UNDERSTANDING FOR THE PLACENTIA CITY
EMPLOYEES' ASSOCIATION FOR THE PERIOD JULY 1,
2025, THROUGH JUNE 30, 2026
A. Recitals.

WHEREAS, pursuant to the provisions of the Meyers-Milias-Brown Act (Government Code Section 3500 et seq.) the City of Placentia's designated negotiation team has met and consulted in good faith with the representatives of the Placentia City Employees' Association (Association) on matters relating to wages, hours, and other terms and conditions of employment; and
WHEREAS, the City and Association has been in discussions over the past nine (9) months; and
WHEREAS, the City and Association participated in both pre and post impasse processes; and
WHEREAS, said representatives of the City and the Association have reached tentative agreement and have jointly prepared a written MOU which is attached to this resolution and incorporated herein; and
WHEREAS, such agreement is within the parameters established by the City Council for an agreement with the Association; and
WHEREAS, the City Council finds that the terms and conditions of this agreement are proper and in the best interest of the City.

A. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

Section 1: Resolution R-2023-58 adopting the Memorandum of Understanding for the Placentia City Employees' Association 23-25, dated July 1, 2023, is hereby repealed.

All previous and conflicting Memorandum of Understandings adopted for this purpose either by Resolution or by Minute order are repealed.

Section 2: This Resolution provides for salaries, benefits and other terms and conditions of employment applicable to the Placentia City Employees' Association as listed in the attached Memorandum of Understanding (Exhibit A).

Section 3: The Memorandum of Understanding applicable to the Placentia City Employees' Association effective July 1, 2025, and attached hereto is approved.

Resolution No. R-2026-05

78 APPROVED and ADOPTED this 3rd day of February 2026.

Chad P. Wanke, Mayor
ATTEST:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 3rd day of February 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Exhibit A: Memorandum of Understanding with the Placentia City Employees' Association Resolution No. R-2026-05

79 PLACENTIA
Rich Heritage, Bright Future

MEMORANDUM OF UNDERSTANDING
Between

THE CITY OF PLACENTIA
(CITY)
and

PLACENTIA CITY EMPLOYEES' ASSOCIATION
(PCEA)
July 1, 2025 —June 30, 2026
No. PCEA 25-26
Adopted February 3, 2026, Resolution No. R-2026-05
80 PREAMBLE
The wages, hours and conditions of employment that are set forth in this Memorandum have been discussed and jointly proposed by and between the City of Placentia (hereinafter called "CITY") and the Placentia City Employees' Association (hereinafter called "PCEA") and shall apply to all the employees of CITY working in the job classes set forth in Appendix "A".

The terms and conditions of employment that are set forth in this Memorandum have been discussed in good faith between representatives of CITY and PCEA. PCEA has recommended and its members have ratified all of the terms and conditions of employment as set forth herein. Staff officials of CITY recommend to the Placentia City Council that the terms and conditions of employment as set forth herein be implemented by resolution of the City Council. Upon the adoption of such a resolution, all the terms and conditions of this Memorandum so incorporated shall become effective without further action by either party.

Page i
PCEA MOU 2025 - 2026
81 Table of Contents
PREAMBLE i
ARTICLE I - PCEA RECOGNITION 1
ARTICLE II - ASSOCIATION MEMBERSHIP & DUES 1
ARTICLE III - COMPENSATION 1
A. Compensation Adjustments 1
B. Advancement Through The Salary Schedule 1
C. Salary on Promotion 1
D. Exceptional Merit Performance Pay 2
E. Payroll Processes 2
ARTICLE IV -SPECIAL ASSIGNMENT PAY 2
A. Temporary Upgrade Pay 2
B. Longevity Pay 2
C. Shift Differential 2
D. Public Safety Dispatcher — Lead Public Safety Dispatcher Assignment 3 E. Public Safety Dispatcher - Training Pay 3
F. Public Safety Dispatcher - POST Certification Pay 3
G. Bilingual Pay 3
H. Hazardous Clean-up 4
ARTICLE V - WORK SCHEDULES and HOURS OF WORK 4
A. Work Schedules & Hours of Work 4
B. Public Safety Dispatch Work Schedule 4
C. Public Safety Dispatch Working Group 6
D. Rest Periods 6
ARTICLE VI - STANDBY AND CALL BACK 6
A. Maintenance Division Standby 6
B. Community Services Standby 7
C. IT Technician Standby and Call Back 8
D. Court Standby 8
E. Emergency Call Back 8
ARTICLE VII – OVERTIME 8
A. Overtime Definitions 8
B. Calculation of Overtime Payment 9
Page ii
82 C. Compensatory Time Off 9
D. Employee Assignments 9
ARTICLE VIII — RETIREMENT 10
A. CaIPERS Retirement System 10
B. Tier 1 - PERS 2% @ 55 10
C. Tier 11 - PERS 2% @ 60 10
D. PEPRA/NEW MEMBERS - PERS 2% @ 62 10
ARTICLE IX - MEDICAL INSURANCE COVERAGE 10
A. Active Employees 10
B. Retiree Coverage 11
C. Medical Coverage Opt Out 11
D. Medical Re-Opener 12
E. Proposed Post Employment Retiree Medical Program 12
ARTICLE X - OTHER INSURANCE PROGRAMS 13
A. Short Term Disability and Long-Term Disability Plans 13 B. Life Insurance 13
C. Dental Insurance 13
D. Optical Insurance 13
ARTICLE XI - PAID TIME OFF (PTO) 13
A. New Employee Accrual 13
B. PTO Accrual 14
C. Accrual Eligibility 14
D. Use of Paid Time Off 14
E. Payment of PTO Upon Separation of Service 14
ARTICLE XII - SICK LEAVE/ALTERNATIVE HEALTH & WELLNESS (AHW) 15 A. Purpose of AHW/Sick Leave Program 15
B. Reasons for Use of AHW/Frozen Sick Leave 15
C. Request for Physician's Certification 15
D. Alternative Health and Wellness Leave/Program 15
E. Frozen Sick Leave 16
F. Reemployment 17
ARTICLE XIII - OPTIONAL ANNUAL LEAVE BUY DOWN 17
ARTICLE XIV - OTHER MEDICAL LEAVE 18
ARTICLE XV - BEREAVEMENT LEAVE 18
Page iii
83 ARTICLE XVI - CATASTROPHIC LEAVE BANK 18
ARTICLE XVII — HOLIDAYS 18
A. Designated Holidays 18
B. Holiday Closure. 18
C. Floating Holidays 19
D. Holidays Observed 19
E. Holidays for Police Shift Employees, Public Safety Dispatchers and Public Safety Dispatch Supervisors 19
ARTICLE XVIII - EDUCATIONAL INCENTIVE PROGRAM 19
A. General Guidelines 19
B. Requirements and Conditions Education Incentive 20
C. Educational Incentive Compensation 20
ARTICLE XIX - TUITION AND BOOKS REIMBURSEMENT 21
ARTICLE XX - CLOTHING, UNIFORMS, TOOLS AND RELATED 21
A. Business Casual 21
B. Boot Allowance 21
C. Mechanic Tools 22
D. Uniforms 22
E. Uniform Cleaning Allowance 22
F. Uniform Allowance Reporting 22
ARTICLE XXI - CHANGE OF STATUS - LAYOFF 23
ARTICLE XXII - GRIEVANCE AND ARBITRATION PROCEDURES 23
A. Purpose 23
B. Matters Subject To Grievance Procedure 24
C. Informal Grievance Procedure 24
D. Formal Grievance Procedure 24
E. Conduct of Grievance Procedure 25
F. Arbitration 25
ARTICLE XXIII - PERSONNEL RULES and EMPLOYER EMPLOYEE RELATIONS26 A. Personnel Rules 26
B. Disciplinary Action 26
C. Employer Employee Relations Resolution 26
ARTICLE XXIV — MISCELLANEOUS PROVISIONS 27
A. Probationary Period 27
B. Performance Evaluations 27
Page iv
84 C. Leaves of Absence 27
D. Reclassification 27
ARTICLE XXV - SEVERABILITY CLAUSE 28
ARTICLE XXVI - TERM 28
SIGNATURES 29
APPENDIX "A" - JOB CLASS AND SALARY SCHEDULE Placentia City Employees' Association (PCEA) — Effective January 1, 2026 30
APPENDIX "B" - 1995 INSURANCE BENEFITS CHANGES 32
APPENDIX "C"- CASUAL DRESS CODE 33
Page v
85 ARTICLE I - PCEA RECOGNITION
CITY hereby recognizes PCEA as the representative for all its members to the fullest extent allowable under California law applying to public employees. During the term of this Memorandum, no substantive issue of representation shall be raised contrary to this recognition; except that, during a period of time not more than ninety (90) days and not less than sixty (60) days prior to the termination of this Memorandum, any other representative may seek the status of recognition for the purpose of meeting and conferring on behalf of some or all of the employees covered by this Memorandum of Understanding (MOU). Nothing contained herein shall restrict the right of any employee to discuss individual problems of employment with CITY, provided that, upon request of the employee, the PCEA shall be kept informed and have the right to be present at all such meetings between CITY and the individual. Classifications represented by PCEA are listed in Appendix A of this MOU.

ARTICLE II - ASSOCIATION MEMBERSHIP & DUES
Upon written notice from the Association that the employee has authorized dues deduction, membership dues will be automatically deducted from an employee's pay and forwarded by the City to PCEA and OCEA pursuant to the written request for the distribution of deductions. Dues deductions begin at the beginning of the pay period following the City's receipt of notice from the PCEA.

ARTICLE III - COMPENSATION
Salary ranges for represented job classes in the bargaining unit shall be set forth in Appendix "A" attached to this MOU.

A. Compensation Adjustments
Effective the first full pay period following January 1, 2026, the salary range will be increased by two point seventy five percent (2.75%). Individuals will receive an adjustment of two point seventy five percent (2.75%) related to the change in the salary schedule.

B. Advancement Through The Salary Schedule
Unit employees are eligible to advance one-step in the salary schedule after 6 months at Step A. Employees hired at a step above Step A, or after reaching Step B, are eligible to advance one-step in the salary schedule after 12 months of service in the current step and with satisfactory job performance. For example, employees hired at Step B are eligible for movement to Step C after 12 months of City service and upon receipt of a performance evaluation that identifies that the employee meets all job standards.

C. Salary on Promotion
Any unit employee promoted from one job class to a higher job class shall be placed at a salary step in the range of the higher job class which provides not less than a 5.4% salary increase.

PCEA MOU 2025 — 2026
86 D. Exceptional Merit Performance Pay
Effective January 1 of each year, certain employees in the general employee unit whose work performance is exceptionally meritorious and who have reached the "E" step of the salary range for their job class, may be designated by the appointing authority to receive Exceptional Merit Performance Pay differential of 5% above their regular salary rate. Such employees shall be so designated one year at a time and shall continue to receive the differential only if re -designated for each subsequent year.

The selection of employees to receive Exceptional Merit Performance Pay shall be at the sole discretion of the appointing authority of the City of Placentia. No issue of individual merit under this Section shall be subject to Grievance Procedures or Grievance Arbitration.

E. Payroll Processes
Unit employees will be paid on a bi-weekly basis.

ARTICLE IV -SPECIAL ASSIGNMENT PAY
A. Temporary Upgrade Pay
Unit employees assigned to work in a higher classification for more than five consecutive days will receive a pay differential of 5% applied to their base rate of pay as temporary upgrade pay when assigned to perform the full range of duties in the higher classification.

The parties agree, that to the extent permitted by law, the City shall report temporary upgrade pay for "classic" employees as special compensation to CaIPERS pursuant to CCR §571 (a)(3) Temporary Upgrade Pay. "New Members" as defined under the Public Employee Pension Reform Act (PEPRA) may receive the pay but it is not reportable as special compensation to CaIPERS.

B. Longevity Pay
Unit employees who have completed fifteen (15) years of service with the City of Placentia shall receive longevity pay of five percent (5%) of their base rate of pay for regular scheduled hours.

The parties agree, that to the extent permitted by law, the City shall report longevity pay as special compensation to CaIPERS pursuant to CCR §571 (a)(1) and CCR §571.1 (b)(1) Longevity Pay.

C. Shift Differential
Unit employees (except employees assigned to the Public Safety Communications Center) who are regularly assigned to the night shift will receive a shift differential of five percent (5%) of their base rate of pay for regular scheduled hours worked on the night shift.

Employees assigned to the Public Safety Communications Center who are scheduled to work the night shift shall receive a differential of five percent (5%) of their base rate for all hours worked on the night shift.

PCEA MOU 2025 — 2026
87 For employees assigned to the Public Safety Communications Center, night shift shall be defined as all hours worked between 6 p.m. – 6 a.m.

The parties agree, that to the extent permitted by law, the City shall report shift differential pay as special compensation to CaIPERS pursuant to CCR §571 (a)(4) and CCR §571.1 (b)(3) Shift Differential.

D. Public Safety Dispatcher — Lead Public Safety Dispatcher Assignment A Public Safety Dispatcher who is regularly assigned to serve as a Lead Public Safety Dispatcher will receive Lead Worker Assignment Pay of five percent (5%) of their base rate of pay for regular scheduled hours worked in the lead assignment.

The parties agree, that to the extent permitted by law, the City shall report lead worker pay as special compensation to CaIPERS pursuant to CCR §571 (a)(4) and CCR §571.1 (b)(3) Lead Worker.

E. Public Safety Dispatcher - Training Pay
A Public Safety Dispatcher who is assigned to train another Public Safety Dispatcher will receive Training Assignment Pay of five percent (5%) of their base rate of pay for all hours worked.

The parties agree, that to the extent permitted by law, the City shall report training pay as special compensation to CaIPERS pursuant to CCR §571 (a)(4) and CCR §571.1 (b)(3) Training Premium.

F. Public Safety Dispatcher - POST Certification Pay
Public Safety Communication Dispatchers in possession of an Intermediate POST certificate will receive an annual payment of $250 paid the first pay period in July.

Public Safety Communication Dispatchers in possession of an Advanced POST certificate will receive an annual payment of $500 paid the first pay period in July.

It is the responsibility of the employee to provide proof of certification to Human Resources prior to the last period in June.

G. Bilingual Pay

1. Certain employees who have the ability to communicate in a language in addition to English, and who occupy positions in which said ability is regularly used, may be designated by the City Administrator to receive Bilingual Pay of $175 per month.

2. The designation of employees to receive Bilingual Pay shall be at the sole discretion of the City Administrator of the City of Placentia. The department head shall recommend to the City Administrator employees who should be considered for bilingual pay. Prior to receiving Bilingual Pay, designated employees must pass an objective testing process selected by the City demonstrating bilingual ability.

PCEA MOU 2025 — 2026
88 3. The parties agree, that to the extent permitted by law, the City shall report bilingual pay as special compensation to CaIPERS pursuant to CCR §571 (a)(4) and CCR §571.1 (b)(3) Bilingual Pay.

H. Hazardous Clean-up
The parties agree to develop a policy related to hazardous clean-up assignments. CITY agrees that unit employees will not be required to respond to hazardous clean-ups without proper training or appropriate personal protective equipment (PPE).

ARTICLE V - WORK SCHEDULES AND HOURS OF WORK
A. Work Schedules & Hours of Work
Unit employees (except Public Safety Dispatcher) are assigned a 4/10 work schedule.

The work schedule includes four consecutive ten-hour workdays followed by three consecutive days off (unless otherwise noted). Each employee has a seven-day FLSA workweek.

Hours of work are assigned as follows:
• Maintenance: 6:00 a.m. - 4:30 p.m., Monday - Thursday - (1/2 hour unpaid lunch) • Custodians: 1:00 p.m. — 11:30 p.m., Monday — Thursday — (1/2 hour unpaid lunch) • PD PSO: 6:00 p.m. — 4:00 a.m. or 8:00 a.m. – 6:00 p.m. (1/2 hour paid lunch) • PD Property Technician and Police Services Supervisor– Property - 6:00 a.m.-4:30p.m. (1/2 hour unpaid lunch)
• Parking Control Officer - 7:00 a.m. – 5:00 p.m. Sun., Mon., Wed., and Friday) (1/2 hour paid lunch)
All Other Unit Employees:
• 7:15 a.m. - 6:15 p.m., Monday - Thursday - (1 hour unpaid lunch) Employees receiving a paid lunch must remain at the worksite to be available to respond or continue working when staffing is needed.

All other work schedules or hours of work would require the Alternative Work Schedule Request Form to be submitted and approved by the City Administrator.

B. Public Safety Dispatch Work Schedule

1. Public Safety Dispatchers and the Police Services Supervisor - Dispatch may be assigned to the 4/10 or the 3/12 work schedule.
a. The 4/10 work schedule includes four consecutive ten-hour workdays followed by three consecutive days off in each workweek.
b. The 3/12 work schedule includes three consecutive 12 hour shifts in each workweek. In alternate workweeks, employees work an eight-hour day. The

PCEA MOU 2025 — 2026
89 seven-day FLSA workweek begins four hours into the alternating eight-hour workday.
c. When feasible, the City may offer either work schedule to unit employees or may elect to have all Public Safety Dispatchers work the same work schedule. d. Public Safety Dispatchers and the Dispatch Supervisor have a paid thirty - minute meal period. The City may purchase meals for dispatch employees when funding is available in the City budget.
e. The City and Association agree to permit one dispatcher per shift to leave the premises during their designated break period to conduct a voluntary lunch run for themselves and/or their team, subject to operational needs and supervisor approval.
i. One (1) dispatcher per shift may leave the premises during their break period for the sole purpose of purchasing lunch for themselves and/or other dispatchers on duty.
ii. Participation in the lunch run is strictly voluntary and must be approved in advance by the supervisor to ensure adequate shift coverage is maintained.
iii. The dispatcher conducting the lunch run shall notify their supervisor of the anticipated return time and may not exceed the allotted break period without prior authorization.
iv. This arrangement shall not be considered an entitlement and may be temporarily suspended or denied based on staffing limitation, emergency needs, or other operational requirements.
v. Nothing in this section shall preclude the City and Union from mutually agreeing to expand or modify the terms of this provision based on staffing limitations, emergency needs, or other operational requirements.
f. Hours of work for each work schedule are determined by the Public Safety Communications Manager and Deputy City Administrator. Public Safety Dispatchers may sign up for work shifts under the following guidelines:
i. Shift sign-ups are available based on seniority within the Public Safety Dispatcher classification.
ii. When there is a dispute regarding shift assignment or shift availability, seniority shall be considered as the predominant deciding factor in shift assignment.
iii. The Public Safety Communications Manager retains discretion to modify shift selection/assignment when they believes the shift assignments should be changed to ensure adequate distribution of dispatch experience and allocation of staff to best serve the public.

PCEA MOU 2025 - 2026
90 2. In order to ensure adequate notification for mandatory overtime, PCEA agrees that all Public Safety Dispatchers shall submit requests for PTO time off at least two (2) weeks in advance of time off requested.

3. To fill mandatory overtime slots to meet minimum staffing requirements, PCEA agrees to the following priority list for overtime sign-up:
a. Relief Public Safety Dispatchers - Overtime will be offered first to part-time "Relief Public Safety Dispatchers"; then if overtime slots are not adequately filled, b. Full -Time Public Safety Dispatchers - Overtime will be offered to full-time Public Safety Dispatchers; then if overtime slots are not adequately filled, c. Full -Time Public Safety Dispatcher or Supervisor Mandate.

4. To fill overtime using full-time Public Safety Dispatchers, PCEA agrees to follow Department Policy regarding emergency hire back.

5. Public Safety Dispatchers who are scheduled to work an Overtime shift and subsequently have the Overtime shift cancelled with less than 24 -hours' notice shall receive two (2) hours of regular pay for each occurrence.

6. The members of PCEA agree to cooperate to the fullest possible extent in voluntary sign-up for "hireback" and other overtime. Work scheduling shall be at the sole discretion of CITY, after consulting with PCEA.

7. Shift rotation shall be conducted in accordance with Department policy.

8. CITY and PCEA representatives shall work on the development of a policy to memorialize a process for shift trades.

C. Public Safety Dispatch Working Group
City and PCEA agree to establish a working group to meet quarterly to discuss issues impacting Public Safety Dispatchers including staffing and break coverage. The working group will include the Public Safety Communications Manager and/or Deputy City Administrator, PCEA's representative and up to two Public Safety Dispatchers.

D. Rest Periods
All bargaining unit employees shall be entitled to a fifteen (15) minute rest period for each four (4) hours of their work shift when feasible. The scheduling of the rest breaks shall be the responsibility of the employee's supervisor. Rest periods cannot be combined or used at the beginning/end of the work shift.

ARTICLE VI - STANDBY AND CALL BACK
A. Maintenance Division Standby

1. The purpose of standby is to provide immediate response capability in case of unexpected call -out for maintenance, repair or restoration of public facilities, or removal of hazardous object, requiring action by maintenance forces of the Maintenance Services Department.

PCEA MOU 2025 — 2026
91 2. The operation of the Maintenance Services Department will be scheduled so as to place Maintenance Workers and Maintenance Crew leaders on a rotating schedule whereby employees serve in a standby capacity during off-duty hours for seven (7) consecutive days. Only one employee from the Maintenance Services Department will be assigned to standby during any such period.

3. City agrees to create a Maintenance Department standby duty schedule consisting of employees who volunteer for standby duty, and to provide a "cell phone" for the Maintenance standby employee. City retains the right to assign mandatory standby duty to any employee in the event insufficient employees volunteer.

4. Assignment of unit employees' personnel to standby status requires the unit employee to be available for and to respond to emergency duty at any time during the seven-(7) day period for which they have been assigned. The individual assigned is expected to respond to any emergency call-out which is requested by employee's department supervisor.

5. The employee assigned by the Maintenance Services Department to standby status shall receive standby pay per week for serving seven (7) consecutive days on standby.
a. Effective January 1, 2026, the standby compensation will increase from $250 to $300 per week for serving seven (7) consecutive days on standby and additional $50 for any assigned holiday.

6. If the employee is called out to work overtime while on standby, they shall be compensated with overtime for a minimum of two (2) hours. No additional compensation shall be paid for any subsequent callouts within the original two- hour minimum period. Employees who are reporting back to work to deal with an emergency shall report to their normal workplace unless directed otherwise. If the employee must be dispatched to another location, they shall be paid portal to portal.

7. Any employee who is assigned to standby and who fails to respond to an assignment shall be subject to appropriate disciplinary action.

B. Community Services Standby
The Community Services Coordinator assigned to week-end Standby shall receive $100 for weekend coverage as assigned by the department (typically Thursday — Sunday) and additional $25 for any assigned holiday.
a. Effective January 1, 2026, the standby compensation for any assigned holiday will increase from $25 to $50 per assigned holiday on standby.

If the employee is called out to work overtime while on standby, they shall be compensated with overtime for a minimum of two (2) hours. No additional compensation shall be paid for any subsequent callouts within the original two-hour minimum period.

Employees who are reporting back to work to deal with an emergency shall report to their normal workplace. If the employee must be dispatched to another location, they shall be paid portal to portal.

PCEA MOU 2025 — 2026
92 C. IT Technician Standby and Call Back
Effective the beginning of the pay period following City Council approval of the MOU, the Information Technology Technician assigned to weekend standby shall receive $100 for weekend coverage as assigned by the department (typically Thursday — Sunday) and an additional $50 for any assigned holiday.

If the employee is called out to work overtime while on standby, they shall be compensated with overtime for a minimum of two (2) hours. No additional compensation shall be paid for any subsequent callouts within the original two-hour minimum period.

Employees who are reporting back to work to deal with an emergency shall report to their normal workplace. If the employee must be dispatched to another location, he/she shall be paid portal to portal.

Employees required to respond to emergencies remotely for at least 15 minutes shall be compensated with overtime for a minimum of one (1) hour. No additional compensation shall be paid for any subsequent remote responses within the original one-hour minimum period.

D. Court Standby
In lieu of appearing as shown on a subpoena, all eligible unit employees subpoenaed during off-duty hours may be placed on stand-by status. If a court appearance results from stand-by status, the employee shall be compensated in accordance with the provisions under the Overtime article. If court appearance does not result from stand-by status, the employee shall be compensated at the rate of $50 for each morning period and an additional $100 for each afternoon period of such stand-by.

If court is called off before Noon, there is no afternoon period stand-by pay.

E. Emergency Call Back

1. An off duty unit employee not assigned to standby duty who is called to emergency duty shall be compensated at the time and one-half rate for a minimum of three (3) hours. No additional compensation shall be paid for any subsequent call outs within the original three (3) -hour minimum period.

2. Employees who are reporting back to work to deal with an emergency shall report to their normal workplace. If the employee must be dispatched to another location, they shall be paid portal to portal.

3. City agrees to establish a rotating emergency call-back schedule for Public Safety Dispatchers, via departmental policy.

ARTICLE VII — OVERTIME
A. Overtime Definitions

1. MOU/Contract overtime is defined as hours actually worked over forty hours paid in a seven-day workweek. MOU/Contract overtime is in excess of the FLSA

PCEA MOU 2025 - 2026
93 standard of overtime. For example, the eligibility for MOU/Contract overtime is based on hours paid, which may include the use of accrued leave.

2. Fair Labor Standards Act (FLSA) overtime is defined as hours actually worked in excess of forty (40) in a seven (7) day FLSA work period. Hours worked is defined as hours actually worked by the employee. Paid leave does not count as hours worked for determining overtime eligibility.

B. Calculation of Overtime Payment

1. MOU/Contract Overtime will be calculated as 1.5 the base hourly rate of pay.

2. FLSA overtime will be calculated pursuant to the requirements of the Fair Labor Standards Act.

C. Compensatory Time Off
Unit members may elect to receive FLSA Compensatory Time Off (FLSA CTO) in lieu of payment for working FLSA overtime. FLSA CTO hours will be banked on an hour for hour earned basis. The one-half time hours will be paid as earned at the straight time rate.

Employees may accrue up to a maximum of one -hundred ninety-five (195) compensatory time off hours. Any FLSA CTO banked will be banked in its own FLSA CTO bank.

Employees must provide reasonable notice of at least two weeks when requesting to use compensatory time off. When at least two weeks' notice is provided, the City will not unreasonably deny a request to use comp time. The City may grant the approval of a request to use comp time with less than two weeks' notice, if in doing so, no additional overtime will be created.

Unit employees who are promoted to a higher paying classification will be paid for accrued compensatory time at their regular rate of pay prior to promotion. Upon separation from employment, accrued and unused compensatory time off will be paid at the employees' regular rate of pay.

Leave cash out as outlined in this article may be paid in cash or as a deferred compensation contribution, at the employee's option, within the applicable Internal Revenue Service Limits.

D. Employee Assignments

1. A unit member assigned to attend evening meetings to take minutes (such as Commission meetings or community meetings as assigned) will be compensated with a minimum of two hours pay.

2. Supervisors shall not modify regularly scheduled work hours in order to avoid the payment of overtime. Supervisors and employees may agree to modify work schedules by flexing the schedule which may eliminate the payment of overtime.

PCEA MOU 2025 — 2026
94 ARTICLE VIII — RETIREMENT
A. CaIPERS Retirement System
All employees covered under this MOU shall be members of the California Public Employees' Retirement System (CaIPERS) and are subject to all applicable provisions of the City's contract with CaIPERS, as amended.

B. Tier 1 - PERS 2% @ 55
For Classic Members, hired by the City of Placentia prior to April 2012 the employees will contribute the full seven (7) percent member contribution via payroll deduction.

C. Tier 11 - PERS 2% @ 60
For Classic Members, hired by the City of Placentia on or after April 2012 the employees will contribute the full seven (7) percent member contribution via payroll deduction.

D. PEPRA/NEW MEMBERS - PERS 2% @ 62
For new members hired on or after January 1, 2013, the employees will contribute one- half of the total normal cost as identified by CaIPERS.

ARTICLE IX - MEDICAL INSURANCE COVERAGE
The City contracts with CaIPERS to provide medical insurance to employees and eligible dependents under the Public Employees' Medical and Hospital Care Act (PEMHCA).

A. Active Employees
As required under PEMHCA, the City contributes the statutory minimum contribution toward medical insurance premiums. The contribution amounts are subject to change each calendar year based on changes to the medical care component of the Consumer Price Index.
• For coverage effective January 1, 2025, the minimum contribution is: $158.00/month. • For coverage effective January 1, 2026, the minimum contribution is: $162.00/month.

The City, under a Section 125 plan, provides an allowance (which includes the statutory minimum) to active employees. Should unit members select a plan with a plan premium in excess of the allowance, the employee is responsible for paying the additional premium costs through payroll deduction. Should a unit member select a plan with a plan premium lower than the allowance, the remainder of the allowance may not be used for any other purpose.

City contributions are as follows:

Employee Only
Employee +1
Employee +2
PCEA MOU 2025 — 2026
$ 722.00 per month
$1,444.00 per month
$1,877.00 per month

95 Effective January 1, 2026, City contributions are as follows:

Employee Only
Employee +1
Employee +2
$ 744.00 per month
$1,623.00 per month
$2,076.00 per month
B. Retiree Coverage
Unit retirees will have access to the CaIPERS Health Benefit Program in accordance with CaIPERS regulations.

Participation in the CaIPERS Program will be consistent with Appendix "B" covering Unit Retirees.

Unit retirees hired prior to November 21, 1995, who are covered under the Appendix B provisions, will receive contributions to retiree medical (inclusive of the statutory minimum) as follows:

Retiree Only
Retiree +1
Retiree +2
$ 722.00 per month
$1,444.00 per month
$1,877.00 per month
Retirees who are Medicare eligible must comply with the CaIPERS Medicare enrollment provisions and are capped at medical contributions as follows (inclusive of the statutory minimum):

Retiree Only
Retiree +1
Retiree +2
Medicare & Basic Combo
$ 400.00 per month
$ 684.78 per month
$1,027.17 per month
$1,027.44 per month
For unit retirees hired after November 21, 1995, the City will provide the minimum contribution required by the CaIPERS Health Benefit Program. The contribution amounts are subject to change each calendar year based on changes to the medical care component of the Consumer Price Index.
• For coverage effective January 1, 2025, the minimum contribution is: $151.00/month. • For coverage effective January 1, 2026, the minimum contribution is: $157.00/month.

C. Medical Coverage Opt Out

1. Employees who opt out of the CaIPERS medical plan and receive cash must provide the following:(1) proof that the employee and all individuals for whom the employee intends to claim a personal exemption deduction ("tax family"), have or will have minimum essential coverage through another source (other than coverage in the individual market, whether or not obtained through Covered California) for the plan

PCEA MOU 2025 - 2026
96 year to which the opt out arrangement applies ("opt out period"); and (2) the employee must sign an attestation that the employee and their tax family have or will have such minimum essential coverage for the opt out period. An employee must provide the attestation every plan year at open enrollment or within 30 days after the start of the plan year. The opt -out payment cannot be made, and the City will not in fact make payment if the employer knows that the employee or tax family member doesn't have such alternative coverage, or if the conditions in this paragraph are not otherwise satisfied.

2. Unit employees hired by the City and who have elected to opt out as of November 1, 2019, will receive the following taxable payment each month under the eligible opt out arrangement:
a. Employee + Family
b. Employee + Dependent
c. Employee Only
d. Family to Employee Only (Remove 2 dependents)
e. Two-party to Employee Only (Remove 1 dependent)
f. Family to Two -Party (Remove 1 dependent)
$1,001.00
$ 822.25
$ 607.75
$ 607.75
$ 536.25
$ 400.00

3. Medical opt -out for active employees hired after July 1, 2019, or for employees hired before July 1, 2019, and who elect to opt out after November 1, 2019, will receive:
• $400 per month.

4. The taxable payment may be used by the employee at their discretion. Employees may elect to receive the payment as taxable wages, defer the payment into a 457 deferred compensation plan or for use in conjunction with Flexible Spending Accounts offered by the City.

D. Medical Re -Opener
Affordable Care Act (ACA) The parties recognize that certain changes to State and Federal laws programs, taxes and regulations including the Affordable Care Act, may impact future medical plan offerings. In the event that reform measures or changes in the healthcare marketplace alter healthcare coverage options, costs or other elements of healthcare and materially alter the provisions on this MOU, either party may request to reopen the Article regarding medical insurance for the purpose of discussing alternative approaches and proposals to providing healthcare coverage.

E. Proposed Post Employment Retiree Medical Program
CITY and PCEA representative(s) shall participate in the exploration and possible development of an employee paid pre -funded post -employment benefits program for unit employees.

PCEA MOU 2025 - 2026
97 ARTICLE X - OTHER INSURANCE PROGRAMS
A. Short Term Disability and Long -Term Disability Plans

1. The CITY agrees to provide to all full-time Unit Employees a short-term disability insurance plan at its sole expense. The basic coverage of this insurance shall be to guarantee a disabled employee an income of 66-2/3% of employee's basic salary up to the policy maximum following a fifteen (15) day waiting period. Definition of "disability" and duration of eligibility for benefits shall be as set forth in the CITY's policy with its insurance carrier.

2. The CITY agrees to provide to all full-time employees covered by this Memorandum of Understanding a long-term disability insurance plan at its sole expense. The basic coverage of this insurance shall be to guarantee a disabled employee an income of 66-2/3% of employee's basic salary up to the policy maximum following a ninety (90) day elimination period. Definition of "disability" and duration of eligibility for benefits shall be as set forth in The CITY's policy with its insurance carrier.

B. Life Insurance
The CITY agrees to provide to all employees covered by this Memorandum of Understanding life insurance at its sole expense, in the amount of one time each employees' earnings, rounded to the next $1,000 with a maximum of $150,000 of coverage and $1,000 for spouse and children over the age of six (6) months.

C. Dental Insurance
The CITY agrees to make available to all employees covered by this Memorandum of Understanding dental insurance, and to pay the full premium for employee and dependent coverage for said insurance, CITY reserves the right to select the insurance carriers, or to administer any fringe benefit programs that now exist or may exist in the future during the term of this Memorandum of Understanding.

D. Optical Insurance
CITY agrees to provide all employees covered by this Memorandum of Understanding optical insurance. Further, CITY agrees that it shall pay the full premium for employee and dependent coverage during the term of this Memorandum of Understanding. CITY reserves the right to select the insurance carriers, or to administer any fringe benefit programs that now exist or may exist in the future during the term of this Memorandum of Understanding.

ARTICLE XI - PAID TIME OFF (PTO)
The purpose of paid time off (PTO) is to enable eligible unit employees to take time off from work.

A. New Employee Accrual
New employees receive forty (40) hours of PTO upon completion of six months of City service. PTO may be used following the completion of six months of service, unless approved by the Department Head.

PCEA MOU 2025 — 2026
98 B. PTO Accrual
Each eligible full time unit employee shall accrue paid time off on the following basis with a maximum accrual of two -hundred and sixty hours:

Years of
Service
Accrual Rate
Maximum
Accumulation
0-3 years 3.08 hours/pay period (80 hours annually) 260 Hours 3-10 years 4.62 hours/pay period (120 hours annually) 260 Hours 10+ years 6.46 hours/pay period (168 hours annually) 260 Hours C. Accrual Eligibility
A completed biweekly pay period is defined as a biweekly pay period in which the employee has been in pay status for more than half of the working hours in that pay period.

D. Use of Paid Time Off

1. Unit employees will request paid time off through their immediate supervisor.

2. Approval of a paid time off request is the responsibility of the Department Head or their designee. They will primarily consider the needs of the City and, insofar as possible, the wishes of the employee.

3. Use of PTO may not exceed accumulated PTO leave bank. Should an employee exhaust their PTO and have no other available leave accrued, the employee may request time off without pay. Time off without pay is subject to Department Head and Director of Human Resources approval.

4. Unit employees with Extraordinary Vacation Leave Banks may use either their PTO bank or their Extraordinary Vacation Bank when taking leave.

E. Payment of PTO Upon Separation of Service
An employee who separates from the service of the City shall receive payment for unused and accumulated PTO as of the date of separation. Denial of PTO Request Resulting in Inability to Use PTO
Should a unit employee who has made a reasonable request to use PTO time (reasonable is defined as at least two weeks in advance) be unable to utilize PTO time after requesting leave, and the inability to use leave will result in the employee reaching the maximum accrual, the City agrees to cash out 40 hours in lieu of leave at the employees base hourly rate of pay. A request to use PTO will not be unreasonably denied.

PCEA MOU 2025 — 2026
99 ARTICLE XII - SICK LEAVE/ALTERNATIVE HEALTH & WELLNESS (AHW) A. Purpose of AHW/Sick Leave Program
Unit employees participate in the Alternative Health and Wellness (AHW) program which provides leave to be used for sick leave purposes as well as an incentive when employees use low amounts of leave. For long-term unit members, frozen sick leave banks may exist.

Frozen sick leave banks may also be used for sick leave purposes or employees have the option of cashing out a portion of that leave as described below.

B. Reasons for Use of AHW/Frozen Sick Leave
AHW hours and frozen sick leave hours may be used for an employees' illness or injury, medical appointments, for victims of domestic violence or stalking, or for other reasons the law allows sick leave to be used. Additionally, AWH leave may be used for family sick leave purposes as defined under the law (Labor Code 233).

C. Request for Physician's Certification
Evidence may be required in the form of a physician's certification, or other documentation, for any absence of a duration of three (3) or more consecutive working days during which AHW or frozen sick leave is requested unless waived by the City Administrator. If the absence during which leave is requested is less than 3 consecutive workdays no physician's certificate (note) will be necessary prior to returning to work, unless the City has reasonable cause to believe there is abuse of the leave.

D. Alternative Health and Wellness Leave/Program

1. AHW leave accrual cannot exceed one -hundred and ninety-two (192) hours.

2. Unit members receive ninety-six (96) hours of AHW leave effective the first pay period in July of each fiscal year. The AHW bank has a maximum accrual of 192 hours, no credit will be given for hours above the maximum.

3. The AHW hours have no cash value during employment or upon separation from City service.

4. New employees will receive a pro -rated amount of AHW hours based on their date of hire. For example, an employee who begins employment in October will receive sixty-four (64) hours of AWH with the first pay period in November for the remaining eight months in the fiscal year. New employees may use AHW leave after completing three months of City service.

5. AHW Incentives
a. Unit members in active service as of July 1st, will receive $250 with the first paycheck in July.

PCEA MOU 2025 — 2026
100

b. In addition to the $250, unit members who use thirteen (13) hours or less of AHW leave between July 1 — June 30, may convert twenty-four (24) hours of AWH leave to their PTO bank (subject to PTO bank maximums). The employees must submit an election form requesting the conversion by June 1st of each year, and those who meet the criteria will have the 24 hours converted to PTO prior to the annual allocation of AHW leave. Employees will also receive $1,000 with the first paycheck in July. c. In addition to the $250, unit members who use more than thirteen (13) hours but twenty-six (26) hours or less of AHW leave between July 1 — June 30, may convert twelve (12) hours of AWH leave to their PTO bank (subject to PTO bank maximums). The employees must submit an election form requesting the conversion by June 1st of each year, and those who meet the criteria will have the 12 hours converted to PTO prior to the annual allocation of AHW leave. Employees will also receive $500 with the first paycheck in July.

E. Frozen Sick Leave
For unit members with frozen sick leave, each year those employees may elect to cash out up to ninety-six (96) hours of frozen sick leave, until the frozen sick leave is depleted.

Unit members electing to cash out frozen sick leave must submit a frozen sick leave cash out form no later than November 1st of each year to receive the cash out with the first paycheck in December. The cash out is paid pursuant to the reimbursement value table identified below. Unit employees with frozen sick leave at the time of retirement will be paid 100% (the base rate of pay) for hours in their frozen sick leave bank. Hours in this bank may also be used for sick leave purposes.

Years of City Service at Time
Cash Out is Requested or
Upon Retirement
Reimbursement Value of
Frozen Sick Leave
0 to 3 years 0%
Over3to6years 55%
Over6to9years 65%
Over 9 to 20 years 80%
Over 20 years 85%
Retirement 100%

PCEA MOU 2025 - 2026
101

F. Reemployment
An employee who separates from City service and is reemployed by the City shall be treated as a new employee and shall not be entitled to any prior AHW leave unless required by law.

ARTICLE XIII - OPTIONAL ANNUAL LEAVE BUY DOWN
Annually, by December 15th, employees may submit an irrevocable election form to receive payment of accrued leave in the following year under the following conditions:

1. An employee may elect to cash out up to one -hundred and fifty (150) hours of accrued PTO, Extraordinary Vacation Leave, or Comp Time to be paid with the first paycheck in December as long as after the cash out, a minimum of forty (40) hours remain in the PTO bank.

2. Employees with Extraordinary Vacation Leave must cash out that leave bank prior to requesting to cash out PTO or Comp Time.

For example, irrevocable election forms submitted in December 2019 will be for the December 2020 cash out. The hours of leave, which are converted to pay, shall be deducted from the employee's applicable accrual bank as identified on the irrevocable election form. The remaining unused leave shall remain in the applicable leave bank.

3. Employees who do not submit irrevocable election forms by the December 15th due date will have been deemed to have elected to forgo participation in the optional annual leave buy down program.

4. Employees who experience an unforeseen emergency may be permitted to make a new irrevocable election and redeem vacation hours for cash (or to increase the amount of a previous election up to the maximum) during the calendar year in which the unforeseen emergency occurs. For these purposes, "unforeseen emergency" means a severe financial hardship to the employee resulting from an illness or accident of the employee, the employees' spouse, or a dependent of the employee, loss of the employee's property due to casualty, or other similar extraordinary and unforeseeable circumstance arising because of events beyond the control of the employee. The amount of such new election (or increase to prior election) shall be limited to the amount necessary to satisfy the unforeseen emergency up to the maximum of 150 hours per year as identified above and subject to the same minimum balance remaining after cash out as identified above.

Whether an occurrence is an unforeseeable emergency shall be determined by the Director of Human Resources at their sole discretion. The denial of a request under the unforeseen emergency provision is not subject to any appeal by the employee or PCEA.

5. To be eligible for Leave Buy Back, employees must utilize forty (40) hours of PTO in the preceding twelve (12) months.

PCEA MOU 2025 — 2026
102

ARTICLE XIV - OTHER MEDICAL LEAVE
The City complies with federal and state leave laws including but not limited to FMLA/CFRA, Pregnancy Disability Leave (PDL), Military Leave, etc.

ARTICLE XV - BEREAVEMENT LEAVE
Unit members are eligible for bereavement leave because of death within the immediate family.

Immediate family shall be defined as parent, child, stepchild, spouse, registered domestic partner, sibling, grandparent, grandchildren, and spouse's parents and grandparents. PCEA members may take bereavement leave for up to five (5) workdays for each death that occurs in the member's immediate family. Leave must be completed during the three months after the death of the person for whom leave is being taken for. Bereavement leave will comply with California's AB 1949.

ARTICLE XVI - CATASTROPHIC LEAVE BANK
CITY and PCEA agree to allow employees to donate accrued time to a special "catastrophic leave bank" which may be used by employees with limited leave available during illness or off- duty injury. Such employee must have a FMLA/CFRA Certification on file. Donor must retain 120 hours in employee's own accrual bank(s). Donations are irrevocable. Authorized PCEA representatives will recommend and consult with City regarding disbursement to specific employee(s) in need.

ARTICLE XVII — HOLIDAYS
A. Designated Holidays
The City observes the following holidays (holidays are generally valued at 10 hours each unless otherwise noted):

1. New Years' Day, January 1

2. Martin Luther King Day (Third Monday in January)

3. President's Day (third Monday in February)

4. Memorial Day (Last Monday in May)

5. Independence Day, July 4

6. Labor Day (First Monday in September)

7. Veterans' Day, November 11

8. Thanksgiving Day (Fourth Thursday in November)

9. Friday after Thanksgiving Day (observed on the Wednesday before Thanksgiving)

10. Christmas Eve, December 24

11. Christmas Day, December 25

12. New Year's Eve, December 31
B. Holiday Closure:

City to provide forty (40) hours of leave for use during the holiday closure. Employees who are not working between December 19, 2025, and January 4, 2026, must use these hours for days off of work. Employees in critical positions who are unable to utilize time off during Holiday Closure period will receive pay for unused hours on the last paycheck

PCEA MOU 2025 — 2026
103

in June 2026. Hours are subject to the normal approval process and will be prorated for new employees. Employees must be employed during Holiday Closure period between December 19, 2025, and January 4, 2026, to be eligible. Any time not utilized or paid out will be forfeited effective June 30, 2026.

C. Floating Holidays
Unit employees receive two floating holidays at the beginning of each fiscal year. Unused floating holiday hours as of June 1st will be cashed out annually at the base hourly rate of pay with the second paycheck in June.

D. Holidays Observed
When a holiday falls on a Sunday, the following Monday shall be deemed to be a holiday in lieu of the day observed. When a holiday falls on Saturday, the preceding Thursday shall be deemed to be a holiday in lieu of the day observed.

E. Holidays for Police Shift Employees, Public Safety Dispatchers and Public Safety Dispatch Supervisors
Unit Employees in positions subject to shift work in the Public Safety Communication Center will have, in addition to regular base pay, the option of taking holiday time off if staffing requirements are met and with the approval of their supervisor, or of being paid for the unused holiday time (holiday pay) for all holidays recognized in this MOU.

For employees who are not on duty for the holiday, holiday pay will be paid at 10 hours.

For employees who work the holiday, the Holiday will be paid the same number of holiday hours as their assigned shift. All Holiday pay will be paid on the employee's bi-weekly paycheck corresponding to the pay period in which the holiday falls.

1. Effective January 1, 2026, for employees who work the holiday, the holiday will be paid the same number of holiday hours worked.

ARTICLE XVIII - EDUCATIONAL INCENTIVE PROGRAM
A. General Guidelines

1. All actions regarding the Educational Incentive Program, as defined herein, shall require the approval of the affected employee's Department Head and the City Administrator.

2. It shall be the employee's responsibility to submit written applications and supporting documentation for consideration under this program.

3. Additional documentation may be required from the employee by the Department Head or City Administrator.

4. The Department Head and City Administrator may consult with staff members and/or educational authorities when necessary to determine acceptability of educational programs proposed for educational incentive pay.

PCEA MOU 2025 - 2026
104

5. The Department Head and City Administrator shall determine acceptability of proposed educational incentive programs, and grant approvals in such a manner so as to encourage and promote the satisfactory completion of those courses which tend to result in a higher proficiency of the employee in employee's job classification.

B. Requirements and Conditions Education Incentive
Minimum requirements to qualify for educational incentive compensation:

1. Current full-time employment with the City of CITY with a minimum of one-year continuous full time service.

2. Satisfactory completion of approved educational programs such as college courses, adult educational courses, seminars, etc., related to the employee's occupation in excess of the occupational minimum requirements of the job class the employee occupies.

3. Approval by the employee's Department Head and City Administrator as defined herein.

4. Any employee who has completed educational programs qualifying under these provisions within five (5) years prior to the date they meets condition A-1, may be considered for educational incentive compensation for such programs; except that the "five (5) years prior" shall be waived for Associates (AA/AS) or Bachelors (BA/BS) achievement in accordance with condition A herein.

5. Upon advancement to a job class with a higher salary range, an employee shall retain achieved Educational Incentive Compensation only to the extent that completed educational programs meet Condition A, herein as they relate to the higher job class.

6. Where educational units are not conferred by an educational institution for course work completed, twenty hours of approved classroom study shall be considered equivalent to one semester unit.

7. Possession of certificates may be accepted for educational incentive if, and to the extent, the employee can document to the approving authority's satisfaction that the certificate is equivalent to formal education units.

8. For purposes of these provisions, all educational units earned on other than a semester basis shall be converted to their semester equivalent (i.e., number of quarter units divided by 1.5 equal number of semester units).

9. No credit shall be given for letter grades below "C" or for courses not completed. Credit shall be given for courses successfully completed on a "pass -no pass" basis.

10. Educational incentive compensation shall be paid to all qualifying employees beginning the month following the month in which approval is granted.

C. Educational Incentive Compensation

1. All employees qualified under these provisions shall be eligible to apply for educational incentive compensation.

PCEA MOU 2025 — 2026
105

2. Upon approval, educational incentive compensation shall be paid at the rate of $1 per month per semester unit approved. An employee's total educational incentive compensation shall not exceed 2-1/2% of employee's salary at the time approval is granted.

3. If, in computation of educational incentive compensation under these provisions, a fractional dollar results, it shall be rounded to the nearest whole dollar. A fraction of less than half shall be rounded to the nearest lower whole dollar.

ARTICLE XIX - TUITION AND BOOKS REIMBURSEMENT
The City shall reimburse a unit employee 75% of the actual cost of books and tuition for a course given by accredited public and private institutions at the current per unit cost of tuition at a "tax supported" institution (Cal -State Fullerton shall be used as the standard); provided:

1. Such a course directly pertains to the unit employee's present duties and/or pertains to the next step toward promotion in employee's field of endeavor.

2. A written request must be submitted and approved by the employee's Department Head and the City Administrator prior to the date of the first meeting of the course.

3. The unit employee receives a grade of C or better in said course.

4. The unit employee remains in the employ of the City for one (1) year after successful completion of said course. If they leaves prior to said one (1) year, the reimbursement shall be deducted from employee's final check.

5. Pre -approved coursework for certification programs that are job related may be eligible for reimbursement under this article. Pre -approval of the Department Head and City Administrator is required.

6. The City may cap the funds to be distributed based on the authorized budget as adopted by the City Council annually. The City will budget at least $20,000 per fiscal year for city-wide use of the tuition reimbursement program. Reimbursements will be provided in the order they are received by Human Resources when the cap is reached.

ARTICLE XX - CLOTHING, UNIFORMS, TOOLS AND RELATED
A. Business Casual
Business Casual as defined by City Policy outlined in Appendix "C of this MOU shall be the year-round dress standard for unit employees who are not required to wear uniforms.

B. Boot Allowance
Unit members in the maintenance division and in the following classifications:
• Building Inspector
• Code Enforcement Officer
• Community Services Officer
• Mechanic

PCEA MOU 2025 — 2026
• Parking Control Officer
• Police Property Technician
• Police Services Officer
106

• Police Services Supervisor -
Property and Evidence
• Public Safety Communications
Supervisor
• Public Safety Dispatcher
• Public Works Inspector
• Police Records Technician
• Senior Building Inspector
• Senior Code Enforcement Officer
will be provided a boot allowance of $325 to be paid with the first paycheck in July. This is a taxable benefit as no receipt is required for payment. • Effective January 1, 2026, the Boot Allowance will increase from $325 to $400 per year.
• Effective January 1, 2026, upon depletion of the annual allowance, an employee may request additional reimbursement for the replacement of work boots due to excessive wear or damage. Such requests shall be subject to the approval of the department head and must be related to the employee's official duties.

C. Mechanic Tools
Unit employees in the job class of Mechanic shall be provided a reimbursement of up to $500 per year for the purchase of job-related hand tools. Receipts will be required for reimbursement. Upon separation from employment, Mechanics shall repay the City for any monies received under this provision during the last year prior to separation.

D. Uniforms
Maintenance Services Division employees in job classes represented by PCEA shall be provided, on an ongoing basis, nine (9) sets of uniforms. The City contracts with a vendor for the laundering of City provided uniforms.

E. Uniform Cleaning Allowance
CITY will provide a uniform cleaning allowance in the amount of $250.00 per year to be paid in July for the following job classes:
• Code Enforcement Officer
• Community Services Officer
• Parking Control Officer
• Police Civilian Investigator
• Police Property Technician
• Police Services Officer
• Police Services Supervisor - Property and Evidence
• Public Safety Communications Supervisor
• Public Safety Dispatcher
• Police Records Technician
F. Uniform Allowance Reporting
The City will purchase uniforms for unit members required to wear a uniform while at work. The value of the uniforms shall be reported to CaIPERS for "classic" members as $11.54 per pay period ($300 per year). Uniform allowance is not considered pension

PCEA MOU 2025 — 2026
107

reportable compensation for "new members" hired after January 1, 2013, pursuant to the Public Employee Pension Reform Act of 2013. (PEPRA).

ARTICLE XXI - CHANGE OF STATUS - LAYOFF
The City Administrator may lay off an employee in the classified service because of material change in duties or organization, or shortage of work or funds. Layoffs shall be made in reverse order of total seniority in the classified service, within the job class affected. Ten (10) working days before the effective date of layoff, the City Administrator shall notify the Director of Human Resources of the intended action with reasons therefore, and a statement certifying whether or not the services of the employee have been satisfactory. A copy of such notice shall be given to the employee affected. If certified as having given satisfactory service, the name of the affected employee shall be placed on the re-employment list, as provided by these Rules, for future vacancies in the job class they is vacating.

If certified as having given satisfactory service, the affected employee shall further have the right to displace a less senior employee in a lower job class in the same direct promotional series in the same department; or to displace a less senior employee in a lower job class in which the affected employee once held permanent status.

The City will endeavor to provide affected members of PCEA with at least 30 days advanced notification as well as to allow affected employees to displace a part-time position that requires duties that these employees are qualified to perform. Displacement rights will not be unreasonably withheld.

The names of probationary and permanent employees who have been laid off shall be placed on appropriate re-employment lists in the order of total continuous, cumulative time served in probationary and permanent status. Such names shall remain thereon for a period of one (1) year unless such persons are sooner re-employed. When a re-employment list is to be used to fill vacancies, the Director of Human Resources shall submit from the top of such list the number of names equal to the number of vacancies to be filled, and the appointing authority shall appoint such persons to fill the vacancies.

ARTICLE XXII - GRIEVANCE AND ARBITRATION PROCEDURES
A. Purpose
The purpose of the grievance procedure is:

1. To promote improved employer-employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations.

2. To afford unit employees, individually or through qualified employee organizations a systematic means of obtaining further consideration of problems after every reasonable effort has failed to resolve them through discussions.

3. To provide that a grievance shall be settled as near as possible to the point of origin.

4. To provide that appeals shall be conducted as informally as possible.

PCEA MOU 2025 — 2026
108

B. Matters Subject To Grievance Procedure
Any unit employee or the Association shall have the right to grieve alleged violations or misapplications of this Memorandum of Understanding or of existing resolutions, ordinances, rules, or regulations with respect to wages, hours, or conditions of employment, or suspension, dismissal from employment or any other disciplinary action; and for which appeal is not provided by other regulations or is not prohibited.

C. Informal Grievance Procedure
A unit employee who has a problem or complaint should first try to get it settled through discussion with the employee's immediate supervisor without undue delay. If, after this discussion, they does not believe the problem has been satisfactorily resolved, they shall have the right to discuss it with the employee's supervisor's immediate superior. Every effort should be made to find an acceptable solution by informal means at the lowest possible level of supervision. If the unit employee is not in agreement with the decision reached by discussion, they shall then have the right to file a formal grievance. Any formal grievance must be filed within thirty (30) calendar days after the event giving rise to said grievance. A formal grievance may be filed by the employee association.

D. Formal Grievance Procedure

1. First Level of Review (Step 1) - The grievance shall be presented in writing to the unit employee's immediate supervisor, who shall render employee's decision and comments in writing and return them to the unit employee within fifteen (15) calendar days after receiving the grievance in writing. If the unit employee does not agree with employee's supervisor's decision, or if no answer has been received within fifteen (15) calendar days after submitting the grievance in writing to the immediate supervisor, the unit employee may present the appeal in writing to the employee's department head. Failure of the unit employee to take further action within ten (10) calendar days after receipt of the written decision of their supervisor, or within a total of twenty-five (25) calendar days following submittal of the written grievance to the supervisor, if no decision by the supervisor is rendered, it will constitute a withdraw/dropping of the grievance.

2. Department Review (Step 2) - The Department Head receiving the grievance, or employee's designated representative, shall discuss the grievance with the unit employee, employee's representative, if any, and with other appropriate persons.

The Department Head shall render employee's decision and comments in writing and return them to the unit employee within fifteen (15) calendar days after receiving the grievance. If the unit employee does not agree with the decision reached or if no answer has been received within fifteen (15) calendar days, they may present the grievance, in writing, to the City Administrator. Failure of the unit employee to take further action within ten (10) calendar days after receipt of the decision of the Department Head, or within twenty-five (25) calendar days following submittal of the written grievance to the department head if no decision is rendered will constitute a withdraw/dropping of the grievance.

PCEA MOU 2025 - 2026
109

3. City Administrator Review (Step 3) - The City Administrator shall discuss the grievance with the unit employee, employee's representative, if any, and with other appropriate persons. The City Administrator may designate a fact-finding committee or an individual not in the normal line of supervision, to advise him/her concerning the grievance. The City Administrator shall render a decision in writing to the unit employee within twenty (20) calendar days after receiving the grievance. If the unit employee does not agree with the decision reached or if no answer has been received within twenty (20) calendar days, they may submit the grievance to binding arbitration, as outlined below. Failure of the unit employee to take further action within ten (10) calendar days after receipt of the City Administrator's decision, or within a total of twenty (20) calendar days following submittal of the written grievance to the City Administrator if no decision is rendered will constitute a withdraw/dropping of the grievance.

E. Conduct of Grievance Procedure

1. The time limits specified above may be extended to a definite date by mutual agreement of the unit employee and the reviewer concerned.

2. The unit employee may request the assistance of another person of employee's own choosing in preparing and presenting employee's appeal at any level of review.

3. The unit employee and employee's representative may be permitted to use a reasonable amount of work time, as determined by the appropriate department head, in conferring about and presenting the appeal.

4. Unit employees shall be assured freedom from reprisal for using the grievance procedure.

F. Arbitration

1. General Provisions. After having exhausted the provisions of the Grievance Procedure set forth herein, an eligible unit employee shall have the right to submit to binding arbitration any grievance which has not been resolved to employee's satisfaction, except in instances where such submission is specifically prohibited by the Personnel Ordinance, City Personnel Rules, or this Memorandum of Understanding. Such appeal may be filed only after completion of Step 3 of the Grievance Procedure and in accordance with the time limits provided herein. Binding arbitration, as provided in this Article, shall be the sole and exclusive procedure for final resolution of unresolved grievances.

2. Procedures. If the grievant is not satisfied with the decision rendered at Step 3 of the Grievance Procedure, they may submit the matter to binding arbitration within the time limits set forth in the Grievance Procedures by filing written notice of such submission with the Director of Human Resources. The written notice shall set forth the issue being submitted to binding arbitration, the provision(s) allegedly violated, and the remedy requested.

PCEA MOU 2025 - 2026
110

a. The City's representative and the grievant, or employee's designated representative(s), shall select an impartial third party to serve as the arbitrator.
b. If the City's representative and the grievant, or employee's designated representative(s), are unable to agree upon an impartial third party, then the arbitrator shall be selected by mutually striking and ranking names from a list of professional arbitrators supplied by the American Arbitration Associations. Failure of the unit employee to participate in obtaining a list of arbitrators, selecting a single arbitrator, or scheduling an arbitration date, within thirty (30) calendar days of being requested to do so by the City, shall constitute a dropping of the grievance.
c. Each party to the dispute shall have the opportunity to present testimony and relevant evidence and to cross-examine witnesses before the arbitrator. After hearing the case, the arbitrator shall, in writing, submit to the parties' employee's decision for resolution of the grievance. The decision of the arbitrator shall be final and binding upon both parties.

3.Conditions. The arbitrator shall have no power to add to, subtract from, or to modify any of the terms of any memorandum of understanding between the parties. The arbitrator's award shall be consistent with, and controlled by, the Personnel Rules, Ordinances, and Charter of the City of Placentia, as well as the laws and Constitution of the State of California.

4.AII expenses of arbitration shall be borne equally by the parties.

5.The provisions of this Section shall in no way apply to the "meet -and- confer" process.

ARTICLE XXIII - PERSONNEL RULES AND EMPLOYER EMPLOYEE RELATIONS A. Personnel Rules
CITY and PCEA agree, during the term of this Memorandum of Understanding, to reopen negotiations on the subject of Personnel Rules and amendments to the Employer Employee Relations Resolution as needed. The City will discuss proposed revisions and/or modifications to such conditions or benefits in the Personnel Rules prior to recommending that the City Council approve such proposed changes when they are subject to the meet and confer process.

B. Disciplinary Action
Personnel Rule XII is incorporated herein by reference in its entirety with the following exception: Except for a violation of a major safety rule, exempt employees may not be subject to (1) suspensions other than in full workweek increments, (2) temporary demotions (with a beginning and ending date) or (3) temporary reductions in pay.

C. Employer Employee Relations Resolution
The parties agree to work cooperatively to update and amend the Employer -Employee Relations Resolution to comply with current applicable law.

PCEA MOU 2025 — 2026
111

ARTICLE XXIV — MISCELLANEOUS PROVISIONS
A. Probationary Period

1. All original and promotional appointments to the classified service shall be tentative and subject to a probationary period of twelve (12) months actual service.

2. Newly hired Public Safety Dispatchers and Public Safety Dispatch Supervisors (recruits with less than one year's experience) shall be subject to an eighteen (18) month probationary period.

3. The City Administrator may establish a longer probationary period for specified cases.

4. The appointing authority shall complete a written performance evaluation indicating whether the employee has or has not been granted permanent status, a copy shall be given to the probationary employee and the original shall be forwarded to the Human Resources Department before the probationer's permanent status date.

B. Performance Evaluations
Employees will receive performance evaluations from their supervisor at least annually on performance evaluation forms provided by the City. New employees or employees who need improvement may be evaluated more frequently than once per year. The performance evaluation process should provide an assessment and feedback on the quality, quantity, and other job-related metrics designed to identify proficiency and performance that meets the standards set by the supervisor, department, and City.

Performance evaluations will be placed in the employees' official personnel file in Human Resources.

C. Leaves of Absence

1. During any unpaid leave of absence, unit members will not accrue leave and the City will not contribute toward medical/insurance benefits, unless required to do so under the law.

2. Unit members with accrued leave are required to utilize their leave accruals when they are absent from their regular schedule. Accrued leave shall be used to cover any hours of absence from the employees' regular work schedule. Unpaid leaves of absence for partial or full days, is not authorized when accrued leave is available.

D. Reclassification
A unit member who believes that there have been substantial changes in their job duties that are not reflected in the current job classification specification may request to their Department Head that a classification review be conducted. Requests for a classification review must be received between November 1st and December 15th. The Department Head will review the request and if they agrees to initiate a request for a classification review, they will submit the request to the Human Resources Department by January 15th

PCEA MOU 2025 — 2026
112

Human Resources will evaluate and determine the manner and method to use to review the classification. Human Resources can also decline to review the classification if it believes the review is not warranted or if there is another more appropriate avenue for review. Classification reviews and recommendations will be evaluated during the annual budget process and any recommended change will be presented for consideration via the budget process.

ARTICLE XXV - SEVERABILITY CLAUSE
If any part of this MOU is rendered or declared invalid by reason of any existing or subsequently enacted legislation, governmental regulation or order or decree of court, the invalidation of such part of this MOU shall not render invalid the remaining part hereof.

ARTICLE XXVI - TERM
The terms of this Memorandum are to remain in full force and effect upon adoption of the MOU by the City Council through June 30, 2026.

PCEA MOU 2025 - 2026
113

SIGNATURES
FOR THE CITY: FOR PCEA:

Jennifer Lampman
City Administrator
Veronica Rodarte,
OCEA Senior Labor Relations
Representative
Rosanna Ramirez
Deputy City Administrator OCEA Labor Relations Specialist Alice Burnett Eddie Rodriguez,
Director of Human Resources PCEA President
Manny Tovar
PCEA Vice President
Kevin Koura
PCEA Member at Large
Carolina Torres,
PCEA Member at Large
Sheila Rodriguez,
PCEA Member at large

PCEA MOU 2025 - 2026
114

APPENDIX "A" - JOB CLASS AND SALARY SCHEDULE
Placentia City Employees' Association (PCEA) - Effective January 1, 2026 ST EP A STEP B STEP C STEP I] STEP E
JOE CLASS Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual.

ACCOUNT CLERK 22.29 3,863.60 46,363.20 23.49 4,071_e0 48,859.20 24.75 4.290.00 51,480.00 26.09 4,522.27 54,267.20 27.51 4,768.40 57,220.80 ACCOUNTING TECHNICIAN 26.18 4,537.87 54454.40 27.59 4.782.27 57,387.20 29.08 5.040.53 60,486.40 30,66 5,314.40 63,772.80 32.30 5598.67 67,184.00 ADMINISTRATIVE ASSISTANT 26.04 4,513.60 54,163.20 27.44 4,756.27 57,075.20 28.93 5,414.53 60,174.40 30.50 5,286.67 63,440.00 32.13 5569.20 66,830.40 ADMINISTRATIVE SPECIALIST 27.88 4,832.53 57,990.40 29.38 5,092.53 61,110.40 30.96 5.366.40 64,396.80 32.63 5,655.87 67,870.40 34.39 5,960.93 71,531.20 BUILDING INSPECT 0R 33.23 5,759.87 69,118.40 35.04 6.073.60 72,883.20 36.93 6.401.20 76,814.40 38,92 5,746.13 80,953.60 41.02 7,110.13 85,321.60 BUILDINGPERMIT TEC HNICIAN 26.18 4,537.87 54,454.40 27.59 4,782.27 57,387.20 29.08 5,040.53 60,486.40 30.66 5,314.40 63,772.80 32.30 5598.67 67,184.00 CITY CLERK SPECIALIST 27.88 4,832.53 57,990.40 29.38 5.092.53 61,110.40 30.96 5.366.40 64,396,80 32.63 5,655.87 67,870.40 34.39 5,960.93 71,531.20 CODE ENFORCEMENT OFFICER 3047 5,281.47 63,377.60 32.10 5.564.00 66,768.00 33.84 5.865.60 70,387.20 35.66 6,181.07 74,172.80 37.60 6517.33 78,208.00 COMMUNITY SERVIC ES COORDINATOR 27.88 4,832.53 57,990.40 29.38 5.092.53 61,110.40 30.96 5.366.40 64,396.80 32.63 5,655.87 67,870,40 34.39 5,960.93 71,531.20 COMMUNITY SERVICESOFFICER 24.89 4,314.27 51,771.24 26.22 4,544.80 54,537.60 27.64 4,790.93 57,491.20 29.13 5,049.20 60,590.40 30.70 5,321.33 63,856.00 CRIME PREVENTION OFFICER 25.53 4,425.20 53,102.40 26.91 4,664.40 55,972.80 28.36 4,915.73 58,988.80 29.89 5,180.93 62,171.20 31.50 5,460.00 65,520.00 CUSTODIAN 21.54 3,733.60 44,803.20 22.70 3,934.67 47,216.00 23.92 4,146.13 49,753.60 25.21 4,369.73 52,436.80 26.58 4,607.20 55,286.40 DEVELOP M ENT SERVICES COORDINATOR 30.47 5,221.47 53,377.60 32.10 5,564.00 66,768.00 33,84 5,865.60 70,387.20 35.66 6,181.07 74,172.80 37.60 6517.33 72,208.00 ENGINEERING AIDE 20.64 3,577.64 42,931.24 21.76 3,771.73 45,260.80 22.94 3,976.27 47,715.20 24.17 4,189.47 50,273.60 25.48 4,416.53 52,998.40 ENVIRONMENTAL COMPLIANCE OFFICER 31.24 5,414.93 64,979.20 32.92 5,706.13 68,473.60 34.70 6,014.67 72,176.00 36.58 6,340.53 76,086.40 38.55 6,682.00 80,184.00 EQUIPMENT MECHANIC 28.15 4,879.33 58,552.00 29,67 5,142.80 61,713.60 31.27 5,420.13 65,041.60 32.96 5,713.07 68,556.80 34.74 6,021.60 72,259.20 EXEC UT IVE ASSI STAN T TO CITY ADMINISTRATOR 31.87 5,524.13 66,289.60 33.59 5,822.27 69,867.20 35.41 6,137.73 73,652.80 37.31 6,467.07 77,604.80 39.33 6,217.20 81,806.40 FACILITIES MAINTENANCE TECH 27.99 4,851.60 58,219.20 29.50 5,113.33 61,360.00 31.10 5,390.67 64,688.00 32.77 5,680.13 68,161.60 34.54 5,986.93 71,843.20 FACILITIES MAINTENANCE TECH II 29.56 5,123.73 61,484.80 31.16 5,401.07 64,812.80 32.85 5,694.00 68,328.00 34.62 6,000.80 72,009.60 36.49 6,324.93 75,899.20 GIS SPECIALIST 26.04 4,513.60 54,163.20 27.44 4,756.27 57,075.20 28.93 5,014.53 60,174.40 30.50 5,286.67 63,440.00 32.13 5,569.20 66,830.40 GIS TECHNICIAN 29.34 5,085.60 61,027.20 30.92 5,359.47 64,313.60 32.58 5,647.20 67,766.40 34.35 5,954.00 71,448.00 36.20 6,274.57 75,296.00 HUMAN RESOURCE TECHNICIAN 29.34 5,085.60 61,027.20 30.92 5,359.47 64,313.60 32.58 5,647.20 67,766.40 34.35 5,954.00 71,448.00 36.20 6,274.67 75,296.00 INFORMATION TECHNOLCGYSPECIALIST 39.57 6,858.80 82,305.60 41.54 7,200.27 86,403.20 43.62 7,560.80 90,729.60 45.80 7,928.67 95,264.00 48.09 8,335.60 100,027.20 INFORMATION TECHNOLOGY TECH 33.23 5,759.87 69,118.40 35,04 6,073.60 72,883.20 36.93 6,401.20 76,814,40 38,92 6,746.13 80,953.60 41.02 7,110.13 85,321.50 MAI NTENANC ECREwLEADER 28.73 4,979.87 59,758.40 30.28 5,242.53 62,982.40 31.90 5,529.33 66,352.00 33.63 5,829.20 69,950.40 35.45 6,144.57 73,736.00 MAI NTENANC EWORKER 25.53 4,425.20 53,102.40 26.91 4,664.40 55,972.80 28.36 4,915.73 58,988.80 29.89 5,180.93 62,171.20 31.50 5,450.00 65,520.00 MANAGEMENTASSISTANT 29.32 5,082.13 60,985.60 30,91 5,357.73 64,292.80 32.58 5,647.20 67,766.40 34.34 5,952.27 71,427.20 36.19 6,272.93 75,275.20 MEDIA SE RV IC ES SPECIALIST 3047 5,281.47 63,377.60 32.10 5,564.00 66,768.00 33:84 5,865.60 70,387.20 35.66 6,181.07 74,172.80 37.60 6517.33 78,208.00 OFFICEASSISTANT 20.12 3,427.47 41,849.60 21.20 3,674.67 44,096.00 22.34 3,872.27 46,467.20 23.55 4,082.00 48,984.00 24.81 4,300.40 51,604.80 OFFICE CLERK 2219 3,863.60 46,363.20 23.49 4.071.60 48,859.20 24.75 4,290.00 51,480.00 26.09 4,522.27 54,267.20 27.51 4,768.44 57,220.80 OFFICE SPECIALIST 23.74 4,114.93 49,379.20 25.02 4.336.80 52,041.60 26.38 4,572.53 54,870.40 27.79 4,816.93 57,803.20 29.29 5,076.93 60,923,20 PARKING CONTROL OFFICER 21.54 3,733.60 44,803.20 22.70 3,934.67 47,216.00 23.92 4,146.13 49,753.60 25.21 4,369.73 52,436.80 26.58 4,607.20 55,286.40 PlANNINGAIDE 20.64 3.577.60 42.931.20 21.76 3.771.73 45.260.80 22.94 3,976.27 47,715.20 24.17 4,189.47 50,273.60 25.48 4,416.53 52,998.40 Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

PCEA MOU 2025 - 2026
115

APPENDIX "A" CONTINUED
PLACENTIA CITY EMPLOYEES' ASSOCIATION (PCEA) - EFFECTIVE JANUARY 1, 2026

STEP A STEP B STEP C STEP O STEP E
JOB CLASS Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual Hr. Monthly Annual. Hr. Monthly Annual.

PIANNING1ECH 26.18 4,537.87 54,454.40 27.59 4,782.27 57,387.20 29.08 5,040.53 60,486.40 30.66 5,314.40 63,772.80 32.30 5,598.67 67,184.00 POLICE CIVILANINVEST IGATOR 34.47 5,974.80 71,697.64 36.34 6,298.93 75,587.20 38.31 6,640.40 79,684.24 40.37 6,997.47 83,969.60 42.55 7,375.33 88,504.04 POLICE PROPERTY TECHNICIAN 30.78 5,335.20 64,022.40 32.45 5,624.67 67,496.00 34.20 5,928.00 71,136.00 36.05 6,248.67 74,984.00 38.00 6,586.67 79,040.00 POLICE RECORDS TECHNICIAN 30.78 5.335.24 64,022.40 32.45 5.624.67 67,496.00 34.20 5.928.00 71,136.04 36.05 5.248.57 74,984.04 38.00 6,586.67 79,044.04 POLICESERVICEOFFICER 24.89 4,314.27 51,771.20 26.22 4,544.80 54,537.60 27.64 4,790.93 57,491.20 29.13 5,049.20 60,590.40 30.70 5,321.33 63,856.00 POLICE SERVIC ES SUPERVISOR 36.20 6,274.67 75,296.04 38.16 6,614.40 79,372.80 40.23 6,973.20 83,678.40 42.39 7,347.50 88,171.24 44.69 7746.27 92,955.24 PUBLIC SAFETY COMMUNICATION SUPERVISOR 47.01 8,148.40 97,780.80 49.55 8,588.67 103,064.00 52.22 9,051.47 108,617.60 55.04 9,540.27 114,433.20 58.00 10,053.33 120,640.00 PUBLIC SAFETY DISPATCHER 33.84 5,865.64 70,387.24 35,66 6,181.07 74,172.84 37.60 6,517.33 78.208.04 39.62 5,867.47 82.409,64 41.76 7,238.40 86,864.84 PUBLIC WORKS INSPECTOR 32.80 5,685.33 68,224.04 34.58 5,993.87 71,926.40 36.44 6,316.27 75,795.24 38.41 6,657.73 79,892.24 44.48 7,016.53 84,198.40 SENIOR ACCOUNTING TECHNICIAN 29.34 5,085.60 61,027.20 30.92 5,359.47 64,313.60 32.58 5,647.20 67,766.40 34.35 5,954.00 71,448.00 36.20 6,274.57 75,296.00 SENIOR AD M I N ISTRAT IVE ASSISTANT 3047 5,281.47 63,377.60 32.10 5,564.00 66,768.00 33.84 5,865.60 70,387.20 35.66 6,181.07 74,172.80 37.60 6,517.33 78,208.00 SENIOR BUILDING INSPECTOR 33.61 5,825.73 69,908.84 35.44 6.142.93 73,715.24 37.35 6,474.00 77.688.04 39.36 5,822.40 81,868.24 41.49 7,191.60 86,299.24 SENIOR BUILDING PERMIT TECHNICIAN 29.34 5,085.64 61,027.24 30.92 5,359.47 64,313.60 32.58 5,647.20 67,766.40 34.35 5,954.00 71,448.04 36.20 6,274.57 75,296.04 SENIOR CODE ENFORCEMENT OFFICER 3313 5,759.87 69,118.40 35.04 6,073.60 72,883.20 36.93 6,401.20 76,814.40 38.92 6,746.13 80,953.60 41.02 7,110.13 55,321.60 SENIOR CUSTODIAN 26.29 4,556.93 54,683.24 27,72 4,804.80 57,657.64 29.21 5,063.07 60.756,84 30,78 5,335.20 64.022.44 32.46 5,626.40 67,516.84 SENIOR ENGINEERING AIDE 29.56 5,123.73 61,484.80 31.16 5,401.07 64,812.80 32.85 5,694.00 68,328.00 34.62 6.000.80 72,009.60 36.49 6,324.93 75,899.20 Monthly and Annual Salary are only approximate rates based on the Hourly conversion.

PCEA MOU 2025 - 2026
116

APPENDIX "B" - 1995 INSURANCE BENEFITS CHANGES
Section 3. Insurances
Tier I - Employees, hired prior to November 21, 1995.

The City shall make available single party and dependent medical, dental, optical, long-term disability and life insurance to all classified employees, and to such other employees and officials as may be designated by the City Council.

The City shall pay that amount toward the premiums for such insurance as may be determined by the City Council and the employee shall pay the remainder of the premium. Such premiums shall be paid only to the company or companies with whom the City has contracted for such insurance coverage.

During periods of approved medical leave without pay, the City shall continue to pay its normal contribution for the above insurances for all officers and employees.

Upon service retirement, or ordinary disability retirement, the City shall continue to pay its normal contribution for medical, dental, optical, and life insurances for all eligible employees. These benefits shall be considered to be vested for employees hired prior to November 21, 1995. Retired employees receiving these insurances shall, if eligible enroll in, and pay for Medicare, Part B, at their earliest eligible date, as primary carrier. Employees retiring with industrial disability shall not be eligible for this benefit.

Tier II - Employees, hired on or after November 21, 1995.

The City shall make available single party and dependent medical, dental, optical, long-term disability and life insurance to all classified employees, and to such other employees and officials as may be designated by the City Council.

The City shall pay that amount toward the premiums for such insurance as may be determined by the City Council and the employee shall pay the remainder of the premium. Such premiums shall be paid only to the company or companies with whom the City has contracted for such insurance coverage.

During periods of approved medical leave without pay, the City shall continue to pay its normal contribution for the above insurances for all officers and employees.

Upon service retirement, or ordinary disability retirement, Tier II employees shall have the option of participating in a post-retirement insurance benefit program at their own cost. Employees retiring for industrial disability shall not be eligible for this benefit.

CITY agrees that PCEA representative(s) shall participate in the exploration and possible development of an employee paid pre -funded post-retirement benefits program for employees hired after November 21, 1995.

PCEA MOU 2025 - 2026
117

APPENDIX "C"- CASUAL DRESS CODE
Each Department Head, with the approval of the City Administrator, has the discretion to develop a more comprehensive dress code appropriate for employees' department.

GENERAL GUIDELINES
The City of Placentia is a public service delivery organization. All employees should dress appropriately for this business environment and in keeping with employees' work assignment. Public image plays an important role in developing and maintaining support for the organization. To maintain the confidence and respect of the citizens and other customers, each employee must exercise professional judgment as they choose workplace attire.

Business Casual does not mean sloppy. Clothing should be clean, wrinkle free, and without holes and frayed areas. Uniformed employees are required to dress per department standards; all other employees may dress causal in accordance with the following guidelines:
• Neat, business casual attire.
• Casual slacks — no blue ieans except on Thursday or Friday. • No T-shirts.
• Professional business attire will be required for meetings with outside agencies or night meetings.
• Please do NOT wear clothing with writing or messages, shorts, sandals for men or slippers for men or women.
• For Thursdays/Fridays ONLY blue jeans are acceptable.

City shirts are acceptable anytime.

Each employee's supervisor can make determinations as to the appropriateness of an employee's attire pursuant to this policy. If, in the opinion of the supervisor, an employee is not adhering to the intent of this policy, the supervisor will inform that person that they must dress in accordance with this policy. In severe cases, after consulting with the Department Head and the Human Resources Department, the supervisor may send the person home to change as directed.

In that event, time away from work will not be considered hours worked. An employee may use PTO time, compensatory, floating holiday, or administrative leave for such time away from work. This casual dress code will be adhered to unless it is superseded by a City Administrative Policy.

PCEA MOU 2025 - 2026
118

3;kc,25,Eggolk
Agenda Item No: 1.f

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: February 3, 2026
Submitted by: Chris Tanio
From: Public Works
Subject:

AMENDMENT NO. 1 TO PROFESSIONAL SERVICES AGREEMENT WITH AGA ENGINEERS, INC. FOR ON-CALL TRAFFIC ENGINEERING SERVICES Financial Impact:

Fiscal Impact:

Expense: $175,000 Amendment No. 1 Contract Not -to -Exceed Amount over 3 -Years Budget: $150,000 FY 2025-26 Operating Budget (101-80200-6400) Summary:

On January 14, 2025, the City Council approved a Professional Services Agreement (PSA) with AGA Engineers, Inc. (AGA) along with four other traffic engineering consulting firms to provide on-call traffic engineering services specifically in support of addressing matters related to the City's Traffic Management Center (TMC). Each agreement included a 3 -year term with a not -to -exceed contract amount of $50,000 over the entire term. Later that month, the City's Transportation Manager left the City which resulted in an increased need for on-call traffic engineering services beyond TMC support. Over the past year, AGA has been performing a majority of the traffic engineering work and the City has been satisfied with the work to date.

As a result, Staff recommends approval of Amendment No. 1 to the PSA to increase the not - to -exceed amount from $50,000 to $175,000 over the initial 3 -year term.

Recommendation:

Recommended Action: It is recommended that the City Council:

1. Approve Amendment No. 1 to a Professional Services Agreement with AGA Engineers, Inc. to provide additional on-call traffic engineering services in a new not -to -exceed amount of $175,000; and

2. Authorize the City Administrator, and/or her designee, to execute the necessary documents in a form approved by the City Attorney.

Strategic Plan Statement:

There is no specific strategic planning goal or objective associated with this agenda item.

Discussion:

On January 14, 2025, the City Council approved a PSA with five traffic engineering firms:

AGA, Advantec Engineers, Kimley-Horn and Associates, Iteris, and AET, to provide on-call traffic engineering services specifically in support of addressing matters related to the City's 119

TMC. Each agreement included a 3 -year term with a not -to -exceed contract amount of $50,000 over the entire term. Later that month, the Transportation Manager position became vacant which resulted in an increased need for on-call traffic engineering services beyond TMC support. These services included reviewing signalized intersection timing and cycle lengths, supporting current signal synchronization projects, investigating traffic signal contractor work, and preparing grant applications for future signal synchronization projects.

Over the past year, AGA has been performing a majority of the traffic engineering work due to their previous experience working with the City and their understanding of the City's current and future needs. The City has been satisfied with AGA's work to date. AGA currently provides on-call traffic engineering services to cities of similar size to Placentia such as La Habra, Laguna Niguel, San Dimas.

Staff has also utilized Advantec for traffic engineering related work but not to the extent of AGA. The other firms have not been used due to either their involvement in supporting other signal synchronization projects led by other cities, Staff's understanding of their expertise related to a specific task, or the firm being unavailable due to current workload. Staff recommends approval of Amendment No. 1 to the PSA to increase the not -to -exceed amount from $50,000 to $175,000 over the initial 3 -year term.

Fiscal Impact Summary:

The recommended actions will approve Amendment No. 1 to the Professional Services Agreement with AGA, increasing the total contract amount by $125,000 for the remainder of the term, for a revised not -to -exceed contract amount of $175,000. Sufficient funds exist for the recommended actions. The future cost of the services will be proposed in the operating budgets for future fiscal years.

Attachments
Attachment 1_Placentia On -Call TE - AGA signed Amendment No. 1.pdf Attachment 2_(Fully Executed) AGA Engineers, Inc. - Agreement for On -Call Traffic Engineering from 1-14-25.pdf
120

AMENDMENT NO. 1 TO

PROFESSIONAL SERVICES AGREEMENT

PROVISION OF ON-CALL TRAFFIC ENGINEERING SERVICES WITH AGA ENGINEERS, INC.

This Amendment No. 1 ("Amendment") to Professional Services Agreement is made and entered into effective the 3rd day of February, 2026, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and AGA Engineers, Inc, a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(1) CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective January 14, 2025 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A".
(ii) The Parties now seek to amend the Agreement to increase the contract not -to - exceed amount by an additional $125,000.00.
(iii) All legal prerequisites to the making of this Amendment have occurred.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:

B. Amendment to Agreement.

1. Section 2, Paragraph 1 of the Agreement is hereby amended to read as follows:

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed One Hundred Seventy -Five Thousand Dollars ($175,000), unless authorized herein.

2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.

3. The Agreement, all amendments together with this Amendment No. 1 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 1 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 1 and that such execution is binding upon the entity for which he or she is executing this document.

IN WITNESS WHEREOF, the Parties have caused Amendment No. 1 to the Consulting Services Agreement are to be executed as of the day and year first above written.

121

CONSULTANT CITY OF PLACENTIA
By: ( By:

Chalam Jennifer Lampman
President City Administrator
ATTEST:

By:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

By:

Christian L. Bettenhausen, City Attorney

122

CITY OF PLACENTIA

PROFESSIONAL SERVICES AGREEMENT
WITH
AGA Engineers, Inc.

THIS AGREEMENT is made and entered into this 14th, day of January, 2025 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and AGA Engineers Inc., a California corporation] ("Consultant").

WITNESSETH:

A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide On -Call Traffic Engineering Services, as more fully described herein; and B. WHEREAS, Consultant represents that it is "design professional" as that term is defined by California Civil Code Section 2782.8 and has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in the Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State, and local laws and ordinances applicable to the services required under this Agreement. Consultant warrants that it is not suspended or debarred from doing business with the United States government and can legally be paid from federal funds. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account ofany liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender, or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay, or other forms of compensation and selection for training, including apprenticeship.

Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.

Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.

1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance requirements contained in this Agreement are independently applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
2 AGA Engineers, Inc.

Rev. 01/2024

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Fifty Thousand Dollars ($50,000), unless authorized herein.

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

Should the City request in writing additional services that increase the hereinabove described "Scope of Services", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 10% of the total contract sum. The City Administrator is authorized to approve a Change Order for such additional services. Where the original contract is $40,000.00 or less, City Council approval shall be required prior to any increase bringing the total compensation to more than $40,000.00.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A".

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of 3 AGA Engineers, Inc.

Rev. 01/2024

performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 35 months, ending on December 3, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The term of the Agreement may be extended for one additional two-year term based on Contractor performance and at the discretion of the City.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending, or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates, or abandons a portion of this Agreement such suspension, termination, or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.

The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or 4 AGA Engineers, Inc.

Rev. 01/2024

rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps, and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Insurance. The Consultant and all subcontractors, if any, shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement including any extension thereof, insurance as set forth in Exhibit "B" attached hereto and incorporated herein by this reference.

Neither the City nor any of its officers, officials, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant. If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.

5.2. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.3. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages, as well as providing the City with the required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "C" and incorporated herein by this reference.

5.4. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS
5 AGA Engineers, Inc.

Rev. 01/2024

6.1. Entire Aareement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives, and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives, and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Proiect Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence, or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT:

AGA Engineers, Inc.
211 Imperial Hwy, Ste 208
Fullerton, CA, 92835
Tel: (714) 992-4592
Attn: Chalap Sadam
6 IF TO CITY:

City of Placentia
401 E. Chapman Ave.

Placentia, CA 92870
Tel: (714) 993-8121
Attn: Kyra Tao
AGA Engineers, Inc.

Rev. 01/2024

6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet, or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting, or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to protect, defend, indemnify, and hold free and harmless the City, its officers, officials, agents, employees, and volunteers, at Consultant's sole expense, from and against any and all claims, liabilities, demands, actions, expenses, damages, suits, or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of or in any way connected with the performance of the Consultant, its employees, and/or authorized subcontractors' work undertaken pursuant to this Agreement including all acts or omissions, willful misconduct or negligent conduct, whether active or passive, on the part of the Consultant, its employees and/or subcontractors. The defense obligation provided for hereunder shall apply whenever any claim, action, complaint or suit asserts liability against the City, its officers, officials, agents, employees, and volunteers based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable, and whether or not there is any evidence of fault or wrongdoing by the Consultant, its employees and/or its subcontractors. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints, or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, 7 AGA Engineers, Inc.

Rev. 01/2024

agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eliaibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, State, or Federal policy, rule, regulation, law, or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information, and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files, and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City, but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes, or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.

6.13. Public Records Act Disclosure. Consultant has been advised and is aware that 8 AGA Engineers, Inc.

Rev. 01/2024

this Agreement and all reports, documents, information, and data, including, but not limited to, computer tapes, discs, or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.14. Conflict of Interest. Consultant and its officers, employees, associates, and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates, and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates, or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute. Consultant's duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City. The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project.

Consultant's participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications.

Consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project, if any, have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant pursuant to this Agreement.

6.15. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates, and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect. Furthermore, Consultant will comply with the following:
(a) Unauthorized Aliens. Consultant hereby represents and warrants that it will comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. §§ 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined therein. Should Consultant so employ such unauthorized aliens for the performance of any work and/or services under this Agreement, and should any liability or sanctions be imposed against City for such use of 9 AGA Engineers, Inc.

Rev. 01/2024

unauthorized aliens, Consultant hereby agrees to reimburse City for any and all liabilities, actions, suits, claims, demands, losses, costs, judgments, arbitration awards, settlements, damages, demands, orders, or penalties which arise out of or are related to such employment, together with any and all costs, including attorneys' fees, incurred by City. (b) E-Verifv. If Consultant is not already enrolled in the U.S. Department of Homeland Security's E -Verify program, Consultant shall enroll in the E - Verify program within fifteen (15) days of the effective date of this Agreement to verify the employment authorization of employees assigned to perform work hereunder. Consultant shall verify employment authorization within three (3) days of hiring a new employee to perform work under this Agreement. Information pertaining to the E -Verify program can be found at http://www.uscis.aov , or access the registration page at https://e-verifv.uscis.gov/enroll . Consultant shall certify its registration with E -Verify and provide City its registration number within sixteen days of the effective date of this Agreement. Failure to provide certification will result in withholding payment until full compliance is demonstrated.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable:

This Agreement, the City's Request for Proposals, the Consultant's Proposal.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or 10 AGA Engineers; Inc.

Rev. 01/2024

compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severabilitv. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF PLACENTIA,
A municipal corporation
Thomas R. Hatch, Interim City Administrator
ATTEST: (,

16.1v1,
City Clerk and ex -officio Clerk
of the City of Placentia
CONSULTANT:

Date:
//2-7/A
Date: 11-11‘).- 4-
Signature` -
11 AGA Engineers. Inc
Rev. 01/2024

Chalap K. Sadam, President
Name and Title
85-1124118
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:

APPROVED AS TO CONTENT:

Kyra Tab, Project Manager
DEPARTMENTAL APPROVAL:

Chris Tanio, Director of Public Works
12 Date: / /2-5
Date: dl Zi -i Zz?3—
Date: 1/1 /
Date:
•
Rev. 01/2024

EXHIBIT A

CONSULTANT'S PROPOSAL AND SCOPE OF WORK
13 AGA Engineers, Inc.

Rev. 01/2024

Engineers, Inc.

Schedule of Hourly Rates
May 2024
President / Executive Vice President $ 280
Vice President $ 260
Director of Project Development $ 240
Principal Transportation Engineer / Principal Engineer $ 240 Senior Design Engineer / Senior Transportation Engineer II $ 220 Senior Transportation Engineer I $ 210
Senior Project Engineer & Project Manager $ 200
Senior Project Engineer / Senior Associate $ 195
Transportation Engineer III / Advanced System Integrator $ 195 Transportation Engineer II $ 185
Transportation Engineer I / Senior System Integrator $ 175 Senior Signal Systems Specialist / Construction Inspector $ 175 Design Engineer/Signal Systems Specialist III $ 165
Associate Transportation Engineer III / Systems Engineer II $ 165 Associate Transportation Engineer II / Signal System Specialist II $ 155 Signal System Specialist I / Project Coordinator $ 145
Associate Transportation Engineer I / Associate Engineer II / Systems Engineer I $ 145 Associate Engineer I / Signal Technician II $ 135
Assistant Engineer / Assistant Project Coordinator $ 130 Signal Technician I $ 120
Transportation Engineering Assistant $ 110
Engineering Aide III $ 100
Traffic Enumerator/ Engineering Aide II $ 85
Engineering Aide I $ 75
Council/Commission Meetings, Hearings, etc. (Billing Rate + $50 Surcharge) $ 1,000 Subconsultants will be billed at cost plus 20%
Our rates are all inclusive and will remain firm for the duration of the contract. All direct and indirect costs (i.e., mileage, equipment, materials, reproduction and printing, etc.) are included in our fees.

Conditions of Usaae: The above rates are typically effective for a 12 -month period, but AGA maintains the right to change the billing rates at any time for convenience of record keeping. Therefore, all billings will always be at the then current billing rates. This will not affect any agreed upon total or not -to -exceed fees.

AGA Engineers, Inc.
211 Imperial Highway, Suite 208, Fullerton, CA 92835
(714) 992-4592 E -Mail: [email protected]

TECHNICAL PROPOSAL
ti
M
On -Call Traffic Engineering Services
August 28, 2024
Engineers, Inc.

PLA
ALLAw;..
211 Imperial Highway, Suite 208, Fullerton, CA 92835 11 (714) 992-4592 11 [email protected]

SAIGIII
Lrikincrrs, Inc .

August 28, 2024
Ms. Kyra Tao, P.E., P.T.P.

Transportation Manager
City of Placentia
401 East Chapman Avenue
Placentia, California 92870
RE: Proposal for On -Call Traffic Engineering Services for the City of Placentia Dear Ms. Tao:

AGA Engineers, Inc. (AGA) is pleased to submit this proposal in response to the City of Placentia's Request for Proposal (RFP) dated August 5, 2024, and Q&A Set 1 dated August 19, 2024, and Q&A Set 2 dated August 21, 2024, to provide on-call traffic engineering and signal monitoring services. As specified in the RFP, our proposal will be submitted electronically via PlanetBids. Our Rate Schedule will also be submitted as a separate file.

Our firm's contact information is as follows:

AGA Engineers, Inc.
211 Imperial Highway, Suite 208
Fullerton, CA 92835
P: (714) 992-4592
F: (714) 992-2883
[email protected]
The primary contact person for this contract and his contact information is as follows:

Mr. Chalap Sadam, P.E., T.E., President
(714) 992-4592
[email protected]
AGA is a full-service traffic engineering consulting firm whose engineering staff has been providing as -needed traffic engineering and field support services to many municipalities. We provide assistance with traffic signal design, various types of traffic studies and analyses, plan checking services, grant application support and project administration, traffic signal and communications design, ITS design, traffic signal timing and coordination studies, traffic signal operation management, and other associated traffic engineering services.

We currently provide on-call services to a variety of agencies including Los Angeles County, Orange County Transportation Authority, and the cities of La Habra, Fountain Valley, Huntington Beach, Costa Mesa, Redondo Beach, Laguna Beach, Highland, Laguna Niguel, Whittier, and Montclair. We provide signal monitoring support to the cities of La Habra, Highland, Laguna Niguel, and Fountain Valley. Additionally, AGA provides a contract City Traffic Engineer for the Cities of Victorville and San Dimas.

AGA Engineers, Inc.
211 Imperial Highway, Suite 208, Fullerton, CA 92835
(714) 992-4592 Email: [email protected]

May 20, 2024