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Agenda Item No: 1.k
PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: March 17, 2026
Submitted by: Lydie Gutfeld
From: Community Services
Subject:
SUSPENSION OF THE ORDINANCE PERTAINING TO THE OPERATION OF THE EGG DROP EVENT ON SATURDAY, APRIL 4, 2026, AT CHAMPIONS SPORTS PARK AND THE CALIFORNIA CELTIC FESTIVAL FUNDRAISER EVENT ON SATURDAY, JUNE 20, 2026, AND SUNDAY, JUNE 21, 2026, AT KRAEMER MEMORIAL PARK Financial Impact:
Fiscal Impact:
Kraemer Park Facility Use Fees: $ 5,042
Staffing: $ 5,500
Damaae Deposit: $ 614
Total Fiscal Impact: $11,156
Champion Sports Park
Facility Use Fees: $ 1480
Damaae Deposit: $ 360
Total Fiscal Impact: $ 1,840
Summary:
This year, City Staff has partnered with Influence Church to host the Annual Egg Hunt at Champions Sports Park on Saturday, April 4, 2026. This partnership compliments the efforts executed in last year's successful event, furthering the City's dedication to reducing special event costs and working with community based organizations to help subsidize costs while still providing events that benefit the community. Staff is recommending a waiver of facility use fees totaling $1,480.00. Due to this being a former city event, the Community Services (CS) team will continue to be onsite to host the CS booth and various kids activities at the event while continuing to have a presence.
In addition, the California Celtic Festival is requesting to partner with the City of Placentia (City) to plan and implement the "Lovers of Celtic Culture" Fundraiser event to be held on Saturday, June 20, 2026, from 12:00 p.m. to 8:00 p.m. and on Sunday, June 21, 2026, from 12:00 p.m. to 7:00 p.m. at Kraemer Memorial Park, located at 201 N. Bradford Ave. This will mark the third year that the festival will be held in Placentia. At the February 24, 2026, event planning meeting, the leaders of the California Celtic Festival asked for waiver of all event fees from City Council totaling $11,156. Staff recommends City Council waive the facility use fees 1 totaling $5,042.00, but continue to request the damage deposit fees and staffing fees for the CS team, and Public Works teams to be on site for any event needs.
Finally, City Council must consider approval of Resolution No. R-2026-16, which suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the "Helicopter Egg Hunt" and "Lovers of Celtic Culture" Fundraiser event.
Recommendation:
Recommended Action: It is recommended that City Council:
1. Approve a facility rental/use agreement with the California Celtic Festival to host the annual "Lovers of Celtic Culture" fundraiser event at Kraemer Memorial Park and authorize the City Administrator, or designee, to execute all applicable documents; and
2. Approve a facility rental/use agreement with the Influence Church to host the annual "Helicopter Egg Drop" event at Champions Sports Park and authorize the City Administrator, or designee, to execute all applicable documents; and
3. Adopt Resolution No. R-2026-16, A Resolution of the City Council of the City of Placentia, California, Approving the temporary suspension of regulatory ordinance sections 23.76.050 and 10.28.010 of the Placentia Municipal Code for the operation of the Annual "Helicopter Egg Drop" event on April 4, 2026, at Champions Sports Park, 505 N. Jefferson St., and The Lovers Of Celtic Culture Festival Fundraiser event on June 20, 2026, and June 21, 2026, at Kraemer Memorial Park, 201 N. Bradford Ave; and
4. Approve Staffs recommendation to waive facility use/rental and fees for the use of Champions Sports Park and Kraemer Memorial Park and not staff costs or the damage deposit associated with the operation of the event.
Strategic Plan Statement:
These two events work to meet our City's Strategic Goal No. 1, Fiscal Sustainability, to ensure long-term financial health by responsibly managing resources, investing wisely, and maintaining a balanced budget that supports high-quality services for the community and; Goal No. 5, Organizational Excellence: cultivate a high -performing, well-run organization that delivers exceptional service and operates with transparency, accountability, honesty, and integrity.
Discussion:
Helicopter Egg Drop
The Helicopter Egg Drop event serves school -aged children and families in the City of Placentia and surrounding communities. This year's event will be hosted by Influence Church, the same organization that partnered with the City last year to enhance the annual egg hunt with the addition of a helicopter egg drop.
The event will take place at Champions Sports Park on the Munoz and Valadez fields and will include egg hunts for two age groups. The event will be free to attend and will follow similar logistics as prior City -hosted events. By hosting the event, Influence Church will assume primary responsibility for coordination and operations. This partnership allows the City to reduce staffing requirements and event- related costs while continuing to provide a family- oriented community event. Community Services staff will attend the event to host a Community Services and City Centennial booth and provide limited activities for attendees.
Staff recommends that the City Council waive the facility use fees totaling $1,480.00, but not 2 approve the waiver of the damage deposit ($360) associated with use of Champions Sports Park, totaling $1,840.00.
California Celtic Festival
The California Celtic Festival is intended to raise funds to support families of first responders and veterans in need. All event proceeds will benefit the Orange County Law Enforcement Emerald Society (OCLEES).
The City has historically supported community events that benefit local non-profit organizations and enhance the quality of life in Placentia. For similar events, the City typically provides limited support through Community Services and Public Works staff to assist with facility oversight, park maintenance, and restroom servicing. The Fire & Life Safety Department also reviews and approves event layouts and safety plans.
Based on a review of last year's expenditures, the City's current fiscal conditions, and the scale and multi- day format of the event, staff recommends that the City Council waive the facility use fees totaling $5,042, but not approve the waiver of staff costs ($5,500) or the damage deposit ($614) associated with use of Kraemer Memorial Park, totaling $6,114. There is no currently approved budget allocation for this event.
While some co-sponsored events may generate revenue for the City depending on the partnership structure, the California Celtic Festival will retain 100 percent of event proceeds, which will be distributed to OCLEES. If approved, the City will not receive revenue from the event but will provide support from the Community Services Department, Fire & Life Safety Department, and Police Department for event implementation and public safety.
The festival will utilize a large portion of Kraemer Memorial Park and include food vendors, a beer and wine garden, live music, cultural dance performances, and craft and vendor booths.
Because the event includes the sale and consumption of alcohol on public property and the use of amplified sound, temporary suspension of certain provisions of the Placentia Municipal Code is required. The proposed resolution would temporarily suspend applicable municipal code sections to allow amplified music and alcohol service during the "Lovers of Celtic Culture" Fundraiser event at Kraemer Memorial Park from 12:00 p.m. to 8:00 p.m. on Saturday, June 20, 2026, and 12:00 p.m. to 7:00 p.m. on Sunday, June 21, 2026.
Event organizers will be required to comply with all City guidelines, obtain necessary permits, and adhere to regulations from the State Department of Alcoholic Beverage Control (ABC) and the Orange County Health Care Agency.
Staff supports the implementation of the "Helicopter Egg Drop" and "Lovers of Celtic Culture" Fundraiser event as an opportunity to provide a cultural community event while supporting a charitable cause that benefits first responder and veteran families.
Attachments
Helicopter Egg Drop Flyer.pdf
Helicopter Egg Drop Application - Redacted.pdf
Celtic Festival Application - Redacted.pdf
Resolution No. R-2026-16.docx
3 11 influence
CITY OF PLACENTIA & INFLUENCE CHURCH
PRESENTS
Saturday, April 4th
Champions Sports Park
505 N. Jefferson St Placentia
10:00 a.m. Easter Egg Hunt for Preschoolers
11:30 a.m. Helicopter Egg Drop for Elementary kids
CITY OF PLACENTIA
SPECIAL EVENT PERMIT
ALL APPLICATIONS MUST OE SUBMITTED NO
LESS THAN 10 WORKING DAYS PRIOR TO
EVENT
Applicant Name Arica Snyder
Applicant Address
Telephone Numb
Organization Name Influence Church Phon
E -Mail
Location of Event champions sports park
City Property Being Requested, If Any placentia
Date (s} of Use 4/04!2026
Estimated Attendance1000 Type of Activity Easter
Hours: 5 10.— t u-1 1,1
Is the sponsor of this event a Non -Profit organization? PYLUSD event?
Will there be a charge for admission?
Will the general public be admitted?
Will you be closing any public streets or parking Tots? Will you be having live music or amplified music?
If so what type mic and mu:
Alcoholic Beverages?
(Copy of ABC permit must he attached)
Placentia Fire Life Safety Approval
Egg Hunt
YES X NO
YES NO X
YES NO X
YES X NO
YES NO X
YES X NO
YES NO X
YES. NO
Myst*
Properly
City
Property
FOR OFFICE USE ONLY:
Date Received:
Date Approved:
Approval Denied ri
Comments:
Will you be serving food? YES _ NO x
Will you be installing tents. canopies or booths? YES _ NO Will you be providing portable toilets? YES NO x
Will you be providing security personnel? YES _ NO x
Will this event be insured? YES '` NO
Bingo/Gambling? YES _ NO x
Inflatables? (Proof of insurance required) YES — NO x
Food Sales? YES NO x
(Copy of Health Department permit must be attached)
A agree to the terms and conditions of this application and agree to comply with all public safety requirements set forth by the City of Placentia far this event/activity. l have read the reverse side of this application and, if applicable, agree to comply with City of Placentia requirements covering block parties, sales of alcoholic beverages, bingo gambling, com- munity based organization events or Placentia Yorba Linda Unified School District sponsored functions. It is further understood that sound amplification systems used during this event may not disturb and other persons, per Placentia Municipal Code 10.32.030, City Ordinance 450 2,1967. 1f as a result of complaints received for violation of California Pe- nal Code Section41.5 (disturbance of the peace), officers are dispatched to the location of the above event, a second po- lice call will result in a service fee for all City personnel and equipment costs expended during the second and any subse- quent returns to this location.
1 HAVE READ AND UNDERSTAND ALL OF THE ABOVE:
Arica Snyder
ROUTING:
Police Department ❑ Fire & Life Safety 0
Requested Street Closures:
Encroachment Permit Required YES NO
Number of Police Officers Required
Equipment Charges YES __ NO
Number of Community Services Staff Required
Business License Required YES NO
Community Services Permit Issued for use of facility YES APPROVALS:
Community Services 0
P.D. Fire
S/FarmslEvent Permit updated May 2025
Fee:
DATE: 02/25/2026
Public Works ❑ Finance 0
Approved by Public Works
Cost:
Cost:
Fee:
NO Permit #
C.S. P W.
CA
0 ❑
Finance City Administrator
u7
c0
Block Parties: a block party involving the temporary closure of a street to traffic may be held after complying with the requirements set forth in resolution no. 1007,
1. The Chief of Police of the City is authorized to grant or deny such a permit request. Any appeal of denial may be made to the City Council.
2. Whenever any person(s) seeks to temporarily Biose a street, he&she shall certify in his application that:
a. The street or portion thereof to be closed as a local residential street which will not materially obstruct the flow of through traffic. b The wrstten consent of two-thirds (2)3) of the occupants adjacent to the portion of the street to be closed has been obtained. (these signatures to be submitted with activity permit request.) c. Barricades (highway approved only) shall be placed as directed by City officials. These can be obtained from local equipment rental and sign companies. Consult the telephone Yellow Pages for local vendors. d. Access by emergency vehicles into the closed street shall not be unduly obstructed, e, At the close of the event, the public area shall be cleaned and all barricades shall be removed by the applicant.
a. It is expressly prohibited to allow alcoholic beverages on the public right-of-way.
Sales of Alcoholic Bevaraaes: if alcoholic beverages are to be sold, a permit to do so must first be obtained from the Department of Alcoholic Beverages, 28 Civic Center Plaza, Room 369, Banta Ana, phone number 714-558-4104. This ABC permit must cover the duration of the event and a copy of the ABC permit shall be submitted with the request for Activity permit.
Placentia Yorba Linda Unified Schaal District Sponsored Functions: when contracting for the service of police officers, there is minimum fee of four (4) hours salary for each officer. In the event the activity lasts beyond four hours, the applicant shall be required to pay the City the additional hourly salary for each officer assigned to the event. If the event is cancelled, failure to notify the Police Department 48 hours prior to the scheduled start of the event may result in P.Y. L.U.S.D being charged for the four hours minimum for the number of officers requested. The final decision of the number of officers required at the event rests with the Chief of Police or his designee. (this number may differ from the number being requested by the school.) Bingo: PMC 1026.030 Iioense required. 11 is unlawful for any person, business, firm, corporation, or other entity to conduct Bingo games without a hearse issued pursuant to this chapter. (Ord. 0-2011-09 § 2, 2011).
PMC 10.26.020 organizations eligible for city license to conduct charity Bingo games. The organizations and associations eligible to apply for the City for a license to conduct charity Bingo games in the City under the provisions section 326.5 of the Penal Code and the provisions of this chapter include:
1) organizations and associations exempted from the payment of Bank and Corporation Tax per Section 23761d of the Revenue & Tax Code, provided they are licensed by and within the City and have been exempted by the Revenue & Tax Code for a minimum period of one (1) year immediately preceding the date of applications
2) Senior citizen's organizations, provided the proceeds are used only for charitable purposes and the organization has been licensed and/or in operation within the City for a minimum period of one (1) year immediately preceding the date of application. 3) Mobile home park associations, provided the proceeds are used only for charitable purposes.
Qualified organizations desiring to conduct charity Bingo must contact the Business License Department of the City of Placentia to complete the appropriate application, phone number (714) 993-8230.
Gemara the Califomia Penal Code defines a lottery as 'any scheme for the disposal or distribution of property by chance, among persons who have paid or promised to pay any valuable consideration for the chance of obtaining such property or a portion of it, or for any share or any interest in such property. Upon any agreement, understanding, or expectation that is to be distributed or disposed of by lot or chance, whether called a lottery, raffle, or gift enterprise, or by whatever name the same may be known." the following games are considered a lottery. Games such as Las Vegas Night, Monte Carlo Night, punchboards, drawings, Fargo, Monte, Roulette, Rouge et Noire Rondo, Fan -Tan, Tan, Poker, dice or any device for money, checks, credit or prize.
All such games are illegal. The City of Placentia Police Department wilt strictly enforce gambling laws. The Orange County District Attorney's Office has advised us that they will file criminal complaints against anyone engaged in such activity.
Further questions regarding any events held in the City of Placentia may be directed to the Police Department by calling 714-993-8164,
City of Placentia FacilitylParks Rules & Regulations
Prior to Facility Reservation
The permit holder must be 21 years of age and provide proof of age when booking a facility, Permit holder must be present at all times during the reservation.
Permit holder's responsibility is to finish clean-up of the facility at the specified time the permit ends. Clean-up includes:
clean-up of all spills, removal of all decorations, cleanup of kitchen and place all trash In trash receptacles.
Staff responsibility: Staff will remove all tables and chairs, sweep the floor, and dispose of trash in dumpster outside.
Refund Policy: Deposits are paid to ensure proper clean-up and to cover any replacement, repairs, damage or loss. All de- posits may be refunded within 2-3 weeks, if proper clean-up is completed and no breakage or damage has oc- curred. Staff will notify permit holder of any spills and areas that must be cleaned up All fees must be paid in full no Tess than 14 days before event, or the use shall be determined as being cancelled.
An Activities Permit must be obtained from the Community Services Department if using amplified sound.
Inflatables: The use of a company to provide professional inflatables services is allowed with prior approval by The City and proof of insurance (see 'Inflatable Services Requirements') A facility layout must be submitted to the Community Services Department 14 days prior to the Facility Rental date.
Cancellation Policy: A $25.00 cancellation fee will be applied towards the existing deposit for all cancellations.
Any modifications to the facility rental require a 14 calendar -day notification. Please note that not all modifications can be guar- anteed.
Cancellations made within 14 calendar days of the reservation date will result in half of the deposit being withheld (cancellation fee included).
The Whitten Community Center kitchen must be rented for an additional fee of $139.00. Kitchen rental includes use of re- frigerator, countertops, stove, sink, and oven. The facility does not provide any pots, serving dishes or utensils. It is the permit holder's responsibility to clean the kitchen. If the kitchen has not been reserved, this area will be locked and there will be no use of the kitchen during the reservation.
During the Facility Reservation
Alcoholic beverages are prohibited in and around all City facilities.
In the event a staff person has not been assigned to supervise your Facility Rental when you arrive on site, please contact the City of Placentia Police Department at (714) 993-8111.
Supplies/items MAY NOT be dropped off and caterers may not utilize the facility until the contracted time.
There is no use of smoke machines, fog machines, and incense, No candles, open flames, inflatables, confetti, pifiatas, rice, glitter, glow slicks, or birdseed are allowed.
Staples and tape are prohibited to hang decorations from trees, tables, walls, patios, and parking lots.
No objects shall be suspended or attached to ceiling, walls, windows, or stage.
Warming trays, chafing dishes, and sterno may all be used inside facility.
Propane barbeque grills are permitted outdoors in designated areas only. Permit holder must provide a grease pan for each barbeque grill.
Patrons shall be liable for personal injuries or property damages arising from their reservation.
Permit Holder Name Arica Snyder
regarding their permit for use of Champions
has read and understands his/her responsibilities
on
4/04/2026
5744..
Signature Date
r•
co
Inflatable Services Requirements
The City of Placentia allows the use of an inflatable* service company by a permit holder on City Property granting the following insurance conditions are met:
Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and per- sonal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this projectllocation (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit Certificate Holder shall be: City of Placentia 401 E. Chapman Avenue Placentia, CA 92870 The City of Placentia must be an additional insured for liability arising out of ongoing operations by or on behalf of the vendor. Additional Insured Endorsement shall be at least as broad as 150 form CG 20 26. An example of an acceptable endorsement would be:
"The City of Placentia, its officers, officials, agents, employees, and volunteers are addition -al in- sureds with respect to: liability arising out of activities performed by or on behalf of the Vendor pursuant to its contract with the City; products and completed operations of the Vendor; premises owned, occupied, or used by the Vendor; and automobiles owned, leased, hired, or borrowed by the Vendor. " The insurance provided to the City of Placentia as an additional insured must apply on a primary and non- contributory basis with respect to any insurance or self-insurance program maintained by the City of Placen- tia.
Vendor grants to the City of Placentia a waiver of any right to subrogation which any insurer of Vendor may ac• quire against the City of Placentia. By virtue of the payment of any loss under such insurance, the Vendor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.
The above requirements must be met 14 -days prior to the event date. Failure to satisfy these requirements will result in a permit being denied or cancelled (see cancellation policy), It is recommended to submit certificates of insurance promptly as these documents need to be reviewed and may be sent hack for revision. A sample certificate is attached for reference.
Please Email Certificates to [email protected] For more information, please call the Community Services Department at 714-993-8232 *Inflatables refers to jumpers, bounce houses, and inflatable obstacle courses.
CITY OF PLACENTIA FACILITY RENTAL WAIVER
AND
RELEASE OF LIABILITY
1, Arica Snyder , (Full legal name)("Applicant") desir }.{pi( } i fd �ity") on . I understand that any false statements are grounds for denial or revocation of this pplicatio In consideration for rental of the Facility, I agree as follows:
The City of Placentia (the "City") reserves the right to cancel this Agreement at any time, In the event of an EMERGENCY OR AF- TER OFFICE HOURS, please call 714-993-8111.
I specifically accept responsibility for any damage to the Facility, furniture or equipment caused by the occupancy and/or use of said premises. I further acknowledge and understand that the City is not responsible for lost or stolen property. agree to obey all policies, procedures and all other applicable laws that pertain to the rental of the Facility provided by the Communi- ty Services Department andlor by City staff and volunteers during my use of the Facility.
I agree to follow the current State and County health guidelines for events and gatherings and will be solely responsible to ensure the safety and health of event participants. Guidance is meant to supplement, not replace any State and County safety laws, rules and/or regulations. I acknowledge that these orders and guidelines may change at any time with no prior notice Changes in any orders may result in additional requirements to permittees and issued permits. If the State determines that the County must re- turn to a more restrictive tier, the City reserves the right to cancel facility rentals in public areas to protect the health and well- being of the community.
I, on my own behalf and/or on behalf of the named organization, hereby, voluntarily release, discharge, waive and relinquish any and all actions or causes of action for personal injury, property damage or wrongful death that occurs as a result of my and/or said organization's use of the Facility.
land/or said organization agree to defend, indemnify and hold harmless, the City and/or its officers, officials, agents, employees and volunteers from and against any claims, cause of actions, loss, liability or wrongful death arising out of the use of the Facility.
I am solely responsible for implementing any cleaning measures required or suggested to ensure the Facility is safe for use prior to any of my volunteers, agents, personnel or invitees entering the Facility and agree to adequately clean the Facility after any such use.
I understand and agree that there are dangers, inherent and otherwise, in accessing and/or utilizing the Facility during the COVID-19 pandemic, and that by entering and/or utilizing the Facility, anyone who uses the Facility may be exposed to COVID-19, which may cause myself and/or anyone that attends an event that I hold at the Facility to acquire and/or transmit the virus to others.
I acknowledge that accessing and/or utilizing the Facility is voluntary and agree to assume the full risk of any injuries, illness- es, viruses, communicable diseases, damages, and/or fosses of any kind, regardless of severity and including death that may occur in connection with accessing andlor utilizing the Facility.
I, intending to be legally bound for myself and my heirs, personal representatives, next of kin, and anyone who might make a claim on my behalf, hereby waive, release, and discharge the Community Services Department, the City, and their elected officials, offic- ers, agents, employees, and volunteers from any and all claims for damages and/or liability, whether caused by any active or passive negligent act or omission of the Community Services Department or the City, or their elected officials, officers, agents, employees, and/or volunteers, or otherwise related to my use of the Facility and promise not to sue the Community Services Department, the City, or their elected officials, officers, agents, employees, and/or volunteers for any damages I incur in connec- tion with the rental of the Facility. This release and waiver extends to all claims of every kind or nature whatsoever, foreseen or unforeseen, known or unknown.
I acknowledge and agree that this Agreement is binding upon my heirs, assigns and legal representatives. I agree that this Agreement is intended to be as broad and inclusive as is permitted by California law. I further agree that this Agreement is severable and that if any clause is found invalid, the balance of the Agreement will remain in effect, valid, and enforceable,
I HAVE READ THIS AGREEMENT AND WAIVER AND RELEASE OF LIABILITY, KNOW, UNDERSTAND AND AGREE TO BE BOUND BY ITS CONTENTS, AND SIGN IT OF MY OWN FREE WILL.
Applicant's Full Legal Name:
Signature:
Arica Snyder
Date:_
02/25/2026
0)
Definitions
For purposes of this Chapter, the following words and phrases when used in this chapter shall mean:
(1) Amplified sound. Music or speech projected or transmitted by electronic equipment, including, but not limited to, an amplifier, loudspeakers, or similar devices. (2) Applicant Any person, group, organization, or entity that seeks a Special Event Permit from the City to conduct or sponsor an Event governed by this Chapter. An applicant must be 18 years of age or older, (3) Athletic event. An occasion in which a group of persons collectively engage in a sport or other form of physical exercise on a City street, sidewalk, alley, or other street right-of-way, which obstructs delays, or inter- feres with the normal flow of pedestrian or vehicular traffic or does not comply with traffic laws and controls.
Athletic events include mass participation sports such as marathons, running events, bicycle races or tours or other such spectator sports.
(4) Block party. A festive gathering on a residential or commercial street or area requiring a closure of a street, or a portion thereof, to vehicular traffic and use of the street for the festivity. (5) Chief of Police. The Chief of Police or hislher authorized designee. City Administrator. (6) The City Administrator or his/her authorized designee. (7) City Facility. City Facilities include, but is not limited to, streets, sidewalks, rights of way, Parks and facilities, as well as any easements over private property for the benefit of the public. (8) Event (Special Event). An athletic event, block party or other special event. (9) Other special event. A street fair, circus, farmers market, street market, art and craft show, proces- sion, exhibition (i e., car show, air show), carnival, festival, indoor or outdoor musical concert or other event or gathering which occurs on a City street, sidewalk, alley or other street right-of-way, City park, or City facilities or which;
a. Is likely to obstruct, delay, or interfere with the normal flow of pedestrian or vehicular traffic; or
b. Whose participants are likely not to comply with traffic laws and controls; or c. Which involves the use or impacts upon public property or facilities and the provision of City public safety services in response thereto.
(10) Parade. Any procession or assemblage of two or more persons or vehicles moving on or along any public street or place for the purpose of advertising, promoting or celebrating any show, event, special day, exhibition, game or any goods, wares or merchandise.
(11) Park. Includes all parks, parkways, medians, pedestrian malls, plazas, greenbelts, gardens, lakes, and any other property owned or controlled by the City, including structures thereon and off-street parking are- as that are used in connection therewith, which are operated or maintained for passive or active recreational purposes. The term "park" also includes any property owned or controlled by the City as open space, including undeveloped sites for future parks. The term "park" does not include the City Hall facility. (12) Permit application fee. The fee to be paid by the special event permit applicant at the time the applica- tion is filed with the Community Services Department, pursuant to the application fee schedule established by resolution of the City Council.
(13) Permittee. Any person or organization that is issued a special events permit by the City Administrator, (14) Public property. Includes all City owned or controlled real property, including, but not limited to, streets and sidewalks, rights of way, parks, and facilities, as well as any easements over private property for the benefit of the public.
Application procedures.
(1) Application. Any person desiring to sponsor an Event not exempted by Section 14.18.040 shall ap- ply for a Special Event Permit by filing a verified application with the Community Services Department on a form supplied by the Community Services Department. All applications shall be submitted not less than 60 calendar days nor more than 12 months before the Event date. If the application is for a first amendment Event, the application must be submitted at least 48 hours prior to the Event.
Permit issuance,
The City Administrator shall issue the Special Evert Permit once the application has been approved, the appli- cant has agreed in writing to comply with the terms and conditions of the permit, and all of the requirements of this Chapter have been satisfied.
Special security assignments and submission of security plan.
The applicant or sponsor of an Event shall submit a plan setting forth the proposed security measures to be taken to protect the health, safety and welfare of the participants in the Event. The plan shall be submitted con- currently with the permit application to the Chief of Police who may require the alteration of the plan to provide greater security measures including but not limited to the hiring of private security personnel and/or City police officers at the applicants expense as a condition of permit issuance.
Fire Department, Police Department and Public Works Department Review.
An official from the Fire & Life Safety Department, Police Department and/or Public Works Department may, after review of the scope of the Event, determine that additional resources are required to ensure public health and safety. The official from each of these respective departments will determine the potential risks to partici- pants, community impacts, the level of emergency support required, and any additional resources which may be required. Applicant will bear al related costs of expenses for such additional resources.
Indemnification agreement.
Prior to the issuance of a Special Event Permit, the permit applicant or the authorized officer of the sponsoring organization must sign an agreement to reimburse the City for any costs incurred by it in repairing damage to City property or private property occurring in connection with the Event and proximately caused by the actions of the permittee or sponsoring organization, its officers, employees, agents or volunteers, or any person who was under the permittee's or sponsoring organization's control insofar as permitted by law. The agreement shall also provide that the permittee or sponsoring organization shall defend the City against, and indemnify and hold the City harmless from, any liability to any persons resulting from any damage or injury occurring in connection with the permitted Event proximately caused by the actions of the permittee or sponsoring organiza- tion, its officers, employees, agents, or volunteers, or any person who is under the permittee's or sponsoring organization's control insofar as permitted by law.
Insurance.
(1) Liability. The applicant or sponsor of an Event must possess or obtain public liability insurance to pro- tect against loss from liability imposed by law for damages on account of bodily injury or property damage aris- ing from the Event. Such insurance shall name on the policy or by endorsement as additional insureds the City of Placentia, its officers, officials, employees and agents_ Insurance coverage must be maintained for the dura- tion of the Event, Coverage shall include, but is not limited to, a comprehensive general liability insurance poli- cy issued by an Insurance carrier approved by the City's Risk Manager with minimum limits of $1,000,000,00 combined single limit bodily injury and property damage for each occurrence, or at such limits determined to be necessary by the City's Risk Manager,
(2) Food and beverage. If food or nonalcoholic beverages are sold or served at the Event, the policy must also include an endorsement for products liability in an amount not less than $1,000,000.00, or at such limits determined to be necessary by the City's Risk Manager. If alcoholic beverages are sold or served at the Event, the policy must also include an endorsement for liquor liability in an amount not less than $1,000,000.00. (3) Automobile, If the Event involves the use of licensed motorized vehicles, the policy must also include an endorsement for automobile liability in an amount not less than $1,000,000.00, or at such limits determined to be necessary by the City's Risk Manager.
(4) Certificates of insurance. A copy of the policy or a certificate of insurance along with all necessary endorsements must be filed with the City's Risk Manager no less than ten (10) business days before the date of the Event unless the City's Risk Manager for good cause waives the filing deadline. The Special Event Per- mit shall not be issued by the City Administrator until after the insurance policy or certificate of insurance along with the necessary endorsements have been filed by the applicant or sponsor and approved by the City's Risk Manager.
CITY OF PLACENTIA
SPECIAL EVENT PERMIT
Al, APPLICATIONS MUST BE SUBMITTED NO
LESS THAN 10 WORKING DAYS PRIOR TO
EVENT
Applicant Name Randal Houston
Applicant Adores
Telephone Number
Organization Name OCLEES, dba CCF Phone
E -Mail
Location of Event Kraemer Park, 201 Bradford Ave, Placentia City Property Being Requested, if Any Kraemer Park
Date (s) of Use 6/18/26 - 6/22/26
Estimated Attendance 5000 Type of Activity Outdoor Festival Hours: 11OOam-8pm
Is the sponsor of this event a Non -Profit organization? PYLUSD event?
Will there be a charge for admission?
Will the general public be admitted?
Will you be dosing any public streets or parking lots?
Will you he having live music Of amplified music?
If so what Iype Celtic
Alcoholic Beverages?
(Copy of ABC permit must be attached)
Placentia Fire Life Safety Approval
YES II NO
Private
Property
City
Property
Will you be serving food?
YES Na ✓ Will you be installing tents, canopies or booths? YESWill you be providing portable toilets?
YES
YES 0 NO E
YES Q✓ NO
YE$ El NO ❑
YES E NO 0
N
FOR OFFICE USE ONLY:
Date Received. a_vt ;(47 f
Date Approved:
Approval Denied
Comments:
Will you be providing security personnel?
Will this event be insured?
Bingo/Gambling?
Inflatables? (Proof of ins uranee required)
Food Sales?
YES d. NO
YES rI NO
YES NO —
YES NO —
YES NO
YES —
NO�
YES.-- NO
YES NO
(Copy of Health Department permit must be attached)
A agree to the terms and conditions of this application and agree to comply with all public safety requirements set forth by the City of Placentia for this event/activity. I have read the reverse side of this application and, if applicable, agree to comply with City of Placentia requirements covering block parties, sales of alcoholic beverages, bingo gambling, com- munity based organization events or Placentia Yorba Undo Unified School District sponsored functions. It is further understood that sound amplification systems used during this event may not disturb and other persons, per Placentia Municipal Code 10.32.030 City ordinance 450 2,1967. If as a result of complaints received for violation of California Pe- nal Code Section415 (disturbance of the peace), officers are dispatched to the location of the above event, o second po- lice call will result in a service fee for all City personnel and equipment costs expended during the second and any subse- quent returns to this location.
1 HAVE READ AND UNDERSTAND ALL OF THE ABOVE:
DATE. 1129/2026
ROUTING:
Police Department 0 Fire & Life Safety community Services ❑ Public Works ❑ Finance ❑ Requested Street Closures:
Encroachment Permit Required YES __-, NO _ Fee:
Number of Police Officers Required
Equipment Charges YES NO Cost:
Number of Community Services Staff Required Cost:
Business License Required YES NO Fee:
Community Services Permit Issued for use of facility YES NO Permit # APPROVALS:
P.D. Fire
S/Fortus(Eveni 1'crmit updated May 2025
C. S. P.W.
Approved by Public Works
CA
0 Finance Ciiy Adnunislrator
Block Parties: a block party involving the temporary closure of a street to traffic may be held after complying with the requirements set forth in resolution no. 1007,
1, The Chief of Police of the City is authorized to grant or deny such a permit request. Any appeal of denial may be made to the City Council.
2. Whenever any person(s) seeks to temporarily close a street, he/she shall certify in his application that:
a. The street or porton thereof to be closed as a local residential street which wilt not materially obstruct the flow of through traffic. b. The written consent of two-thirds (2/3) of the occupants adjacent to the portion of the street to be closed has been obtained. (these signatures to be submitted with activity permit request.) c. Barricades (highway approved only) shall be placed as directed by City officials, These can be obtained from local equipment rental and sign companies. Consult the telephone Yellow Pages for local vendors. d. Access by emergency vehicles into the closed Street shall not be unduly obstructed. e. At the close of the event, the public area shall be cleaned and all barricades shall be removed by the applicant,
a It is expressly prohibited to allow alooholio beverages on the public right-of-vray.
El -
Sales of Alcoholic Beveraggj if alcoholic beverages are to be sold, a permit to do so must first be obtained from the Department of Alcoholic Beverages, 28 Civic Center Plaza, Room 369, Santa Ana, phone number 714-558-4104. This ABC permit must cover the duration of the event and a copy of the ABC permit shall be submitted with the request for Activity permit.
Placentia Yorha Linda Unified School District Sponsored Functions: when contracting tor the service of police officers, there is minimum fee of four (4) hours salary for each officer- In the event the activity lasts beyond four hours, the applicant shall be required to pay the City the additional hourly salary for each officer assigned to the event, If the event is cancelled, failure to notify the Police Department 48 hours prior to the scheduled start of the event may result in P.Y.L.LU. S.D being oharged for the four hours minimum for the number of officers requested. The final decision of the number of officers required at the event rests with the Chief of Police or his designee. (this number may differ from the number being requested by the school.) Bingo: PMC 10.26.030 license required. It is unlawful for any person, business, firm, corporation, or other entity to conduct Bingo games without a license issued pursuant to this chapter. (Ord. 0-2011-09 § 2, 2011).
PMC 10.26,020 organizations eligibte for city license to conduct charity Bingo games. The organizations and associations eligible to apply for the City for a license to conduct charity Bingo games in the City under the provisions section 326.5 of the Penal Code and the provisions of this chapter include:
1) Organizations and associations exempted from the payment of Bank and Corporation Tax per Section 23701d of the Revenue & Tax Code, provided they are licensed by and within the City and have been exempted by the Revenue & Tax Code for a minimum period of one (1) year immediately preceding the date of applications.
2) Senior citizen's organizations, provided the proceeds are used only for charitable purposes and the organization has been licensed and/or in operation within the City for a minimum period of one (1) year immediately preceding the date of application. 3) Mobile home park associations, provided the proceeds are used only for charitable purposes.
Qualified organizations desiring to conduct charity Bingo must contact the Business License Department of the City of Placentia to complete the appropriate application, phone number (714) 993-8230,
Gemblinrr:the California Penal Code defines a lottery as "any scheme tor the disposal or distribution of property by chance, among persons who have paid or promised to pay any valuable consideration for the chance of obtaining such property or a portion of it, or for any share or any interest in such property. Upon any agreement, understanding, or expectation that is to be distributed or disposed of by lot or chance, whether called a lottery, raffle, or gift enterprise, or by whatever name the same may be known." the following games are considered a lottery. Games such as Las Vegas Night, Monte Carlo Night, punchboards, drawings, Fargo, Monte, Roulette, Rouge et Noire Rondo, Fan -Tan, Tan, Poker, dice or any device for money, checks, credit or prize, All such games are illegal. The City of Placentia Police Department will strictly enforce gambling laws. The Orange County District Attorney's Office has advised us that they will file criminal complaints against anyone engaged in such activity.
Further questions regarding any events held in the City of Placentia may be directed to the Police Department by calling 714-993-8164.
February 22, 2026
City Council
City of Placentia
401 E. Chapman Ave
Placentia, CA 92870
Dear City Council,
mall — 3024 E. Chapman Avenue #211, Orange, CA 92869
www.californiacelticfest.com CaliforniaCelticFestt gmail.com @caliiorniaceiticfest 582574-9830 California Celtic Fest (CCF) is excited that our third annual event, "Lovers of Celtic Culture" Festival, is being considered by the City of Placentia to take place at Kraemer Park on June 201" and 21', 2026, The festival hours are:
Saturday, June 2011' — 12:00pm until 8:OOpm
Sunday, June 21s1 — 12:00pm until 7:O0pm
Gates will open at 11:00am and alcohol sales will cease one (1) hour prior to closing.
Board of Directors
Terry Casey
Randal Houston
Christopher
Tague
Maureen Pride
The festival will be a celebration of Celtic culture. Throughout the day, guests may roam the festival grounds to enjoy world famous music and dancers from three stages, craft and vending booths, and tasty food and drink options. The friendly and welcoming characteristics of Celtic heritage will be felt throughout the event.
Our Board wishes to humbly request a few items from the City of Placentia to ensure a successful event:
1. A waiver of the no alcohol in city parks ordinance to be able to sell alcoholic beverages at the event with proper ABC licensing in place. Reyes-Diageo is a sponsor and will be the exclusive alcohol beverage provider. Law enforcement personnel (retired and off duty) will be checking IDs to ensure age compliance. 1 have also completed the required training, and 1 am RBS certified. A minimum of two fully trained and certified bartenders will also be present at serving locations to ensure ABC regulations are followed.
2. Inclusion in the non-profit programming of the Billboards adjacent to the 57 Freeway with CCF supplied artwork for 30 days prior to the event.
3. Placement of a CCF supplied 4'x8' banner in the planter at the corner of Chapman Ave and Walnut Ave for 30 days prior to the event.
4. Placement of a CCF supplied 3'x25' street banner above Kraemer Blvd near the intersection of Yorba Linda Blvd for 30 days prior to the event.
nonprofit 501(c)(3) charitable organization EIN #84-2889051
mail — 3024 E, Chapman Avenue #211, ()range, CA 92869
www,calitorniacelticfest,com [email protected] @californiacelticfest 562-574-9830
5. Partner with city marketing personnel to reach out to neighborhood groups and organizations to involve them with the event.
6. As a non-profit organization benefiting the families of first responders and veterans in need, we would respectfully request a waiver of city fees to present this event.
All proceeds from the festival will benefit the Orange County Law Enforcement Emerald Society (OCLEES) and their mission to honor and remember the families of fallen law enforcement officers, firefighters, and veterans.
We look forward to showcasing; the beautiful city of Placentia with the warmth of Celtic culture.
Sian leat,
Randal Houston
Cc: Ward Smith, City of Placentia
Michelle Khzouz, City of Placentia
Terry Casey, CCF Board of Directors
non-profiit 501(c}(3) charitable organization ElN #84-2889051 Board of Directors
Terry Casey
Randal Houston
Christopher
Tague
Maureen Pride
2124126. 12:19 PM
Permit
CITY OF PLACENTIA
401 East Chapman Ave
PLACENTIA, CA 92870
Organization Name
Customer Type
Organization Address
PHONE:(714) 993-8232
FAX;(714) 961-0283
E MA I L:admi n@ place ntiaorg
Orange County Law Enforcement Emerald
Society -164
Non-profit Non-resident
3024 E Chapman Avenue 211
Orange, CA 92869
Agent Name Randal Houston
System User Rand! Gallegos
Celtic Festival
Booking Summary
PermitContract
Organization Phone 1
Number
Primary Phone
Number
Email Address
CD
Permit # R4490
Status Approved
Date of Issue Feb 24, 202612:18 PM
Payer Orange County Law Enforcement Emerald
Society
Rental Fee
Discounts
Subtotal
Deposits
Deposit Discounts
Total Permit Fee
Total Payment
Refunds
Balance
$25.00
80,00
$25,00
$661.00
$000
8686.00
$686.00
$0.00
$0.00
3 resource(s) 15 booking(s) Subtotal: $686.00
Kraemer Area 1 - 4 (Picnic)
Center; Kraemer Memorial Park
START DATE/TIME
Thu, Jun 18, 2026 7:00 AM
END DATE/TIME
Mon, Jun 22, 202610:00 PM
Occurs every 1 day(s) effective 06/16/2026 urrtii 06/22/2026 from 7.00 AM to 10:00 PM.
Thu. Jun 18, 2026 7:00 AM
Fri, Jun 19, 2026 7.00 AM
Sat, Jun 20, 2026 7:00 AM
Sun, Jun 21, 2026 7;00 AM
Mon, Jun 22, 2026 7:00 AM
Resource level fees
Damage Deposit
Thu, Jun 18, 202610:00 PM
Fri, Jun 19, 202610.00 PM
Sat, Jun 20, 2026 10:00 PM
Sun, Jun 21, 2026 10:00 PM
Mon, Jun 22, 2026 10:00 PM
$121.00 / Each x 1 $121.00
ATTENDEE 1 AMT W/O TAX
$0.00
$0.00
$0.00
$0.00
$0.00
$121.00
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2124/26, 12:19 PM
PermitContract
Backs Community Building Main Room (Darty) Contcr: Kraemer Memorial Park
START DATE/TIME
Thu, Jun 18, 2026 8:00 AM
1 END DATE/TIME
Mon, Jun 22, 202611:00 PM
Occurs every 1 day(s) effective 06/18/2026 until 06/22/202,6 from 8:00 AM to 11:00 PM.
Thu, Jun 18, 2026 8:00 AM
Fri, Jun 19, 2026 8:00 AM
Sat, Jun 20, 2026 5:00 AM
Sun, Jun 21.2026 8:00 AM
Mon, Jun 22, 2026 8:00 AM
Resource leve! fees
Damage Deposit
Thu. Jun 18, 202611:00 PM
Fri, Jun 19, 2026 11:00 PM
Sat, Jun 20, 2026 11:00 PM
Sun, Jun 21, 202611:00 PM
Mon, Jun 22, 202611:00 PM
$180.00 / Each x 1 $180.00
Permit Processing Fee Non-refundable $26.00 / Each x 1 $25.00 ATTENDEE 1 AMT W/O TAX
1 $0.00
1 $0.00
1 $0.00
1 $0.00
1 $0.00
$20500
Kraemer Grass Area (Picnic) Center: Kraemer Memorial Park
START DATE/TIME
Thu, Jun 18, 2026 8:00 AM
1 END DATE/TIME
Mon, Jun 22, 202610:00 PM
Occurs every 1 day(s) effective 06/18/2026 until 06/22/2026 from 8:00 AM to 10:00 PM.
Thu, Jun 18, 2026 8:00 AM
Fri, Jun 19, 2026 8:00 AM
Sat, Jun 20, 2026 8:00 AM
Sun, Jun 21, 2026 8:00 AM
Mon, Jun 22, 2026 8:00 AM
Resource level fees
Damage Deposit
Thu, Jun 18, 202610:00 PM
Fri, Jun 19, 202610:00 PM
Sat, Jun 20, 202610:00 PM
Sun, Jun 21, 202610:00 PM
Mon, Jun 22, 2026 10:00 PM
$36000 / Each x 1 $360.00
ATTENDEE 1 AMT W/O TAX
1 $000
1 $000
$0.00
1 $0.00
1 $0.00
$380.00
Custom Questions
QUESTION I ANSWER
What type of amplified sound will you be having? Portable Sound System Will you be having Amplified Sound? Yes
• What type or ampl!>yad SOund WO you be having? Band
Will you be needing the use of the kitchen? No
Disclaimers
DESCRIPTION
1 TEXT
Facility Rules & Regulations I have received a copy of the City of Placentia's Facility Rules & Regulations and agree to abide by them. Please initial below.
ti
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2/24/26, 12:19 PM
Waivers and Information
PermitContract
WAIVER NAME 1 DUE DATE I FOR StG ZING STATUS
Facility Waiver
Attachment
Jun 18, 2026
CITY OF PLACENTIA FACIL[TY RENTAL WAIVER
AND
RELEASE OF LIABILITY
Randal Houston Waiver Signed by. Randal
Houston on Feb 24, 2026
, (Full legal name}("Applicant") desire to rent„facility ("Facility-) an (Date). I understand that any false statements are grounds for denial or revocation of this Application In consideration for rental et' the Facility, I agree as follows:
1. The City or Placentia (the "City") reserves the right to cancel this Agreement at any time. In the event of an EMERGENCY OR AFTER OFFICE HOURS, please call 714-993-8111.
2. I specifically accept responsibility for any damage to the Facility. fumiture or equipment caused by the occupancy and/or use of said premises. I further acknowledge and understand that the City is not responsible for lost or stolen property.
3. I agree to obey all policies, procedures and all other applicable laws that pertain to the rental of the Facility provided by the Community Services Department and/or by City staff and volunteers during my use of the Facility.
4. I agree to follow the current State and County health guidelines for events and gatherings and will be solely responsible to ensure the safety and health of event participants_ Guidance Is meant to supplement. not replace any State and County safety laws, rules and/or regulations. I acknowledge that these orders and guidelines may change at any time with no prior notice. Changes in any orders may result in additional requirements to permittees and issued permits. If the State determines that the County must return to a more restrictive tier. the City reserves the right to cancel facility rentals in public areas to protect the health and well-being of the community,
5. I, on my own behalf and/or on behalf of the named organization, hereby, voluntarily release, discharge, waive and relinquish any and all actions or causes of action for personal injury, property damage or wrongful death that occurs as a result of my and/or said organization's use of the Facility.
6. 1 and/or said organization agree to defend. indemnify and hold harmless, the City and/or its officers, officials, agents, employees and volunteers from and against any claims, cause of actions. loss. liability or wrongful death arising out of the use of the Facility.
7.1 am solely responsible for Implementing any cleaning measures required or suggested to ensure the Facility is safe for use prior to any of my volunteers, agents. personnel or invitees entering the Facility and agree to adequately clean the Facility after any such use.
S_ I understand and agree that there are dangers, Inherent and otherwise, in accessing and/or utilizing the Facility during the COVID-19 pandemic, and that by entering and/or utilizing the Facility, anyone who uses the Facility may be exposed to COVID-19, which may cause myself and/or anyone that attends an event that I hold at the Facility to acquire and/or transmit the virus to others. I acknowledge that accessing and/or utilizing the Facility is voluntary and agree to assume the full risk of any injuries, illnesses, viruses, communicable diseases, damages, and/or losses of any kind, regardless of severity and including death that may occur In connection with accessing and/ar utilizing the Facility.
9. 1. intending to be legally bound for myself and my heirs. personal representatives, next of kin, and anyone who might make a claim on my behalf, hereby waive, release, and discharge the Community Services Department, the City, and their elected officials, officers, agents, employees, and volunteers from any and all claims for damages and/or liability, whether caused by any active or passive negligent act or omission of the Community Services Department or the City, or their elected officials, officers. agents, employees. and/or volunteers, or otherwise related to my use of the Facility and promise not to sue the Community Services Department, the City, or their elected officials, officers, agents, employees, and/or volunteers for any damages I incur in connection with the rental of the Facility. This release and waiver extends to all claims of every kind or nature whatsoever, foreseen or unforeseen, known or unknown.
10. I acknowledge and agree that this Agreement is binding upon my heirs, assigns and legal representatives. I agree that this Agreement is intended to be es broad and inclusive as is permitted by California law. I further agree that this Agreement is severable and that if any clause is found Invalid, the balance of the Agreement will remain in effect, valid, and enforceable.
I HAVE READ THIS AGREEMENT AND WAIVER AND RELEASE OF LIABILITY, KNOW. UNDERSTAND AND AGREE TO BE SOUND BY ITS CONTENTS, AND SIGN IT OF MY OWN FREE WILL.
Appllrant's Full Legal Name:
Signature:... ___Date:___ ___
Signature
00 haps://anprod.active.cam/placentia/ul.do7method=shawPermitContract&permit ideCDB80A8A6733 3/4
2124126, 12:19 PM
Deposit
EVENT I RESOURCE
X:
Dello Festival Backs
Community
Building
Main Room
Celtic Festival Kraemer
Areal -4
Celtic Festival Kraemer
Grass Area
Payment and Refund
RECEIPT &
1010848.002
1010848.002
1010848.002
DATE
Feb 24, 202E
Feb 24, 2026
Feb 24, 2026
1010848 002 Feb 24, 2026
DEPOSIT FEE
Damage
Deposit
Damage
Deposit
Damage
Deposit
FEE DESCRIPTION
Damage Deposit
Permit Processing Fee
Non-refundable
Damage Deposit
Damage Deposit
Date: 0 J , l
CITY OF PLACENTIA
Mailing Address; 401 East Chapman Ave, PLACENTIA, CA
92870
Phone Number (714) 993-8232
Fax Number: (714) 961-0283
Email Address: [email protected]
PermitContract
CHARGE I TAX 1 AMOUNT PAID 1 REFUNDS 1 BALANCE
9180.00 90.00 $180.00 90.00 $0.00
9121o0 $0.00 $121.00 80.00 Scoo
$360.00 90.00 $360.00 $0.00 90.00
EVENT
Celtic Festival
Celtic Festival
Celtic Festival
Celtic Festival
x
RESOURCE
Backs Community
Building Main Room
Backs Community
Building Main Room
Kraemer Grass Area
Kraemer Area 1 - 4
Date: Ox . a y
PAYMENT / REFUND
Orange County Law Enforcement Emerald Society
Customer Type: Non-profit Non-resident
Customer ID 23049
Mailing Address: 3024 E Chapman Avenue 211, Orange, CA
92889
Organization Phone 1 Number: (949) 288-3357
Authorized Agent Name: Randal Houston
Primary Phone Number: (714) 331-1299
Ernail Address: theocleest gmail.com
$180.D0 1
925.00
9360.00
$121.00
CID
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City of Placentia Facility/Parks Rules & Regulations
Prior to Facility Reservation
The permit holder must be 21 years of age and provide proof of age when booking a facility.
Permit holder must be present at all times during the reservation.
Permit holder's responsibility is to finish clean-up of the facility at the specified time the permit ends. Clean-up includes:
cleanup of all spills, removal of all decorations, cleanup of kitchen and place all trash in trash receptacles.
Staff responsibility: Staff will remove all tables and chairs, sweep the floor, and dispose of trash in dumpster outside.
Refund Policv: Deposits are paid to ensure proper clean-up and to cover any replacement, repairs, damage or loss. All de- posits may be refunded within 2-3 weeks, if proper clean-up is completed and no breakage or damage has oc- curred. Staff will notify permit holder of any spills and areas that must be cleaned up All fees must be paid in full no less than 14 days before event, or the use shalt be determined as being cancelled.
An Activities Permit must be obtained from the Community Services Department if using amplified sound.
Inflatables: The use of a company to provide []essional inflatables services is allowed with prior approval by The City and proof of insurance (see 'Inflatable Services Requirements') A facility layout must be submitted to the Community Services Department 14 days prior to the Facility Rental date.
Cancellation Policy: A 525.00 cancellation fee will be applied towards the existing deposit for all cancellations.
Any modifications to the facility rental require a 14 calendar -day notification. Please note that not all modifications can be guar- anteed.
Cancellations made within 14 calendar days of the reservation date will result in half of the deposit being withheld {cancellation fee included).
The Whitten Community Center kitchen must be rented for an additional lee of $139.00. Kitchen rental includes use of re- frigerator, countertops, stove, sink, and oven. The facility does not provide any pots, serving dishes or utensils. It is the permit holder's responsibility to clean the kitchen. if the kitchen has not been reserved. this area will be locked and there will be no use of the kitchen durirro the reservation.
During the Facility Reservation
Alcoholic beverages are prohibited In and around all City facilities.
In the event a staff person has not been assigned to supervise your Facility Rental when you arrive on site, please contact the City of Placentia Police Department at (714) 993-8111.
Supplies/items MAY NOT be dropped off and caterers may not Wilke the facility until the contracted time.
There is no use of smoke machines, fog machines, and incense. No candles, open flames, inflatables, confetti, pinatas, rice, glitter, glow sticks, or birdseed are allowed.
Staples and tape are prohibited to hang decorations from trees, tables, walls, patios, and parking lots.
No objects shall be suspended or attached to ceiling, walls, windows, or stage.
Warning trays, chafing dishes, and stemo may all be used inside facility.
Propane barbeque grills are permitted outdoors in designated areas only. Permit holder must provide a grease pan for each barbeque grill.
Patrons shall be liable for personal injuries or property damages arising from their reservation.
Randal Houston
Permit Holder Name
regarding their permit for use of Kraemer Park
has read and understands his/her responsibilities
on
6/18 - 6/22/2026
P'i� .1y• 1.��L
Date
N
Inflatable Services Requirements
The City of Placentia allows the use of an inflatable+ service company by a permit holder on City Property granting the following insurance conditions are met:
Commercial General Liability (CGL): Insurance Services Office (ISO) Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and per- sonal & advertising injury with limits no less than $2,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this projectllocation (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit Certificate Holder shall be: City of Placentia 401 E. Chapman Avenue Placentia, CA 92870 The City of Placentia must be an additional insured for liability arising out of ongoing operations by or on behalf of the vendor, Additional Insured Endorsement shall be at least as broad as ISO form CG 20 26. An example of an acceptable endorsement wefbe:
"The City of Placentia, its officers, officials, agents, employees, and volunteers are addition -al in- sureds with respect to: liability arising out of activities performed by or on behalf of the Vendor pursuant to its contract with the City; products and completed operations of the Vendor; premises owned, occupied, or used by the Vendor; and automobiles owned, leased, hired, or borrowed by the Vendor. " The insurance provided to the City of Placentia as an additional insured must apply on a primary and non- contributory basis with respect to any insurance or self-insurance program maintained by the City of Placen- tia.
Vendor grants to the City of Placentia a waiver of any right to subrogation which any insurer of Vendor may ac- quire against the City of Placentia, By virtue of the payment of any loss under such insurance, the Vendor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.
The above requirements must be met 14 -days prior to the event date. Failure to satisfy these requirements will result in a permit being denied or cancelled (see cancellation policy). It is recommended to submit certificates of insurance promptly as these documents need to be reviewed and may be sent back for revision. A sample certificate is attached for reference.
Please Email Certificates to [email protected] For more information, please call the Community Services Department at 714-993-8232 `Inflatables refers to jumpers, bounce houses, and inflatable obstacle courses.
CITY OF PLACENTIA FACILITY RENTAL WAIVER
AND
RELEASE OF LIABILITY
1, sn--Go., , (Full legal name){"Applicant") desire tore facility IPr: facility ("Facility") on vc. j7s% (Date). I understand -caeleeeethat any false statements are grounds for denial or revocation of this Application. ti In consideration for rental of the Facility, I agree as follows:
The City of Placentia (the "City") reserves the right to cancel this Agreement at any time. In the event of an EMERGENCY OR AF- TER OFFICE HOURS, please call 714-993-8111.
I specifically accept responsibility for any damage to the Facility, furniture or equipment caused by the occupancy and/or use of said premises. 1 further acknowledge and understand that the City is not responsible for lost or stolen property.
I agree to obey all policies, procedures and all other applicable laws that pertain to the rental of the Facility provided by the Communi- ty Services Department and/or by City staff and volunteers during my use of the Facility.
I agree to follow the current State and County health guidelines for events and gatherings and will be solely responsible to ensure the safety and health of event participants. Guidance is meant to supplement, not replace any State and County safety laws, rules and/or regulations. I acknowledge that these orders and guidelines may change al any time with no prior notice. Changes in any orders may result in additional requirements to permittees and issued permits. If the State determines that the County must re- turn to a more restrictive tier, the City reservene right to cancel facility rentals in public areas to protect the health and well- being of the community. u
I, on my own behalf and/or on behalf of the named organization, hereby, voluntarily release, discharge, waive and relinquish any and all actions or causes of action for personal injury, property damage or wrongful death that occurs as a result of my and/or said organization's use of the Facility,
1 and/or said organization agree to defend, indemnify and hold harmless, the City and/or its officers, officials, agents, employees and volunteers from and against any claims. cause of actions, loss, liability or wrongful death arising out of the use of the Facility.
I am solely responsible for implementing any cleaning measures required or suggested to ensure the Facility is safe for use prior to any of my volunteers, agents, personnel or invitees entering the Facility and agree to adequately clean the Facility after any such use.
I understand and agree that there are dangers, inherent and otherwise, in accessing and/or utilizing the Facility during the COVID-19 pandemic, and that by entering and/or utilizing the Facility, anyone who uses the Facility may be exposed to COVID-19, which may cause myself and/or anyone that attends an event that I hold at the Facility to acquire and/or transmit the virus to others.
I acknowledge that accessing and/or utilizing the Facility is voluntary and agree to assume the full risk of any injuries, illness- es, vinases, communicable diseases, damages, and/or losses of any kind, regardless of seventy and including death that may occur in connection with accessing and/or utilizing the Facility. 1, intending to be legally bound for myself and my heirs. personal representatives, next of kin, and anyone who might make a claim on my behalf, hereby waive, release, and discharge the Community Services Department. the City, and their elected officials, offic- ers, agents. employees, and volunteers from any and all claims for damages andlor liability, whether caused by any active or passive negligent act or omission of the Community Services Department or the City, or their elected officials, officers, agents, employees. and/or volunteers, or otherwise related to my use of the Facility and promise not to sue the Community Services Department, the City, or their elected officials, officers, agents, employees, and/or volunteers for any damages I incur in connec- tion with the rental of the Facility. This release and waiver extends to all claims of every kind or nature whatsoever, foreseen or unforeseen. known or unknown.
{ acknowledge and agree that this Agreement is binding upon my heirs, assigns and legal representatives. I agree that this Agreement is intended to be as broad and inclusive as is permitted by California law, I further agree that this Agreement is severable and that if any clause is found invalid, the balance of the Agreement will remain in effect, valid, and enforceable.
I HAVE READ THIS AGREEMENT AND WAIVER AND RELEASE OF LIABILITY, KNOW, UNDERSTAND AND AGREE TO BE BOUND BY ITS CONTENTS, AND SIGN IT OF MY OWN FREE WILL.
Randal Houston
Applicant's Full Legal Name:
Signature:
Date: " • 2.'7
RESOLUTION NO. R-2026-16
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA, APPROVING THE TEMPORARY
SUSPENSION OF REGULATORY ORDINANCE SECTIONS
23.76.050 AND 10.28.010 OF THE PLACENTIA MUNICIPAL
CODE FOR THE OPERATION OF THE ANNUAL "HELICOPTER
EGG DROP" EVENT ON APRIL 4, 2026, AT CHAMPIONS
SPORTS PARK, 505 N. JEFFERSON ST AND THE LOVERS OF
CELTIC CULTURE FESTIVAL FUNDRAISER EVENT ON JUNE
20, 2026 AND 21, 2026 AT KRAEMER MEMORIAL PARK, 201
N. BRADFORD AVE
A. Recitals.
(i) The City of Placentia adopted Ordinance No. 0-2008-10, which amended Title 1 of the Placentia Municipal Code by adding Chapter 1.14, allowing the City Council the discretion to temporarily suspend specific Ordinances during special events when it has been determined that the public welfare and interest will be served by such suspension.
(ii) The City Council finds that certain events of broad public interest may benefit the City and the City's economy by attracting large numbers of visitors, by generating favorable publicity, and by enhancing a marketable image for the City.
B. Resolution.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. In all respects as set forth in the Recitals, Part A., of this Resolution.
2. The City temporarily suspends Placentia Municipal Code Section 23.76.050 relative to use of amplified music which may exceed the noise standards during the Annual "Helicopter Egg Drop" event at Champions Sports Complex, 505 N. Jefferson St., on April 4, 2026, from 9:00 a.m. to 1:00 p.m., and the Lovers of Celtic Culture Fundraiser event at Kraemer Memorial Park, 201 N. Bradford Ave., on June 20, 2026, from 12:00 p.m. to 8:00 p.m., and on Sunday, June 21, 2026, from 12:00 p.m. to 7:00 p.m.
3. The City temporarily suspends Placentia Municipal Code Section 10.28.010 relative to the controlled use of alcohol in a public place during the Lovers of Celtic Culture Festival Fundraiser event at Kraemer Memorial Park, 201 N. Bradford Ave., on June 20, 2026, from 12:00 p.m. to 8:00 p.m. and on June 21, 2026, from 12:00 p.m. to 7:00 p.m.
4. The specified sections of the Placentia Municipal Code (Sections 23.76.050 and
10.28.010) shall remain in full force and effect throughout the remainder of the City.
Resolution No. R-2026-16
23 APPROVED and ADOPTED this 17th day of March 2026.
Chad P. Wanke, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 17th day of March 2026, by the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Resolution No. R-2026-16
24