3.A APPOINTMENTS TO COMMISSIONS, COMMITTEES, BOARDS AND MANUAL UPDATES

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Agenda Item No: 3.a

PLACENTIA CITY COUNCIL AGENDA REPORT
Meeting Date: March 17, 2026
Submitted by: Brooke Lovell
From: City Clerk
Subject:

APPOINTMENTS TO CITY COMMISSIONS, COMMITTEES AND BOARDS AND

APPROVAL OF UPDATES TO THE COMMISSION, COMMITTEE AND ADVISORY BOARD MANUAL
Financial Impact:

Fiscal Impact:

None.

Summary:

There are currently twelve (12) vacancies on the City's various Commissions, Committees and Boards. The City received a total of nine (9) applications. To maintain the effective functioning of the City's advisory bodies, Staff recommends the City Council consider the following appointments and reappointments:
• Parks, Arts and Recreation Commission: Two (2) four-year terms up for reappointment. • Planning Commission: One (1) four-year vacancy and One (1) four-year term up for reappointment.
• Streetscape and Transportation Advisory Commission: Two (2) four-year vacancies and One (1) alternate vacancy.
• Placentia EIFD Public Financing Authority: Two (2) four-year vacancies. • Financial Audit Oversight Committee: One (1) three-year vacancy and One (1) three- year term up for reappointment.
• Heritage Festival Committee: Three (3) non -expiring vacancies and One (1) alternate vacancy.
• Historical Committee: One (1) non -expiring vacancy.
• Senior Advisory Committee: Two (2) non -expiring vacancies. • Veterans Advisory Committee: Two (2) non -expiring vacancies.

In addition, Staff is recommending approval of updates to the Commission, Committee, and Advisory Board Manual to incorporate state law changes, including SB 707 Brown Act updates, required fiscal and financial training, the newly adopted City Vision Statement, revised advisory body meeting times, and various clerical corrections. All proposed changes are shown in redline in Attachment 4.
1 Recommendation:

Recommended Action: It is recommended that the City Council:

1. Make appointments and reappointments to the various City Commissions, Committees and Boards; and

2. Direct Staff to update the Local Appointments List to reflect these actions; and

3. Direct the City Clerk to solicit applications for the remaining vacancies; and

4. Review and adopt Resolution No. R-2026-14, A Resolution of the City Council of the City of Placentia, California, Adopting the Updated Commission, Committee, and Advisory Board Manual for Calendar Year 2026.

Strategic Plan Statement:

This item is consistent with the City Council approved Strategic Goal No. 5: Organizational Excellence.

Discussion:

The City Clerk's Office received a total of nine (9) applications. A summary of applicants available for appointment to current vacancies is provided as Attachment 1. At a Special Meeting held on February 17, 2026, the City Council interviewed six (6) applicants for the vacant positions.

Staff recommends the City Council consider appointments and reappointments to the Financial Audit Oversight Committee, Heritage Festival Committee, Historical Committee, Senior Advisory Committee, Veterans Advisory Committee, Parks, Arts and Recreation Commission, Planning Commission, Streetscape and Transportation Advisory Commission and the Placentia Enhanced Infrastructure Financing District Public Financing Authority and continue recruitment process for any current/future vacancies.

Additionally, Staff completed a comprehensive update to the Commission, Committee, and Advisory Board Manual. The proposed revisions incorporate recent state law updates, including SB 707 Brown Act provisions; required fiscal and financial training elements; the City's newly adopted Vision Statement; and updates to advisory body meeting times.

Additional clerical corrections and formatting improvements have also been made. All changes are presented in redline format in Attachment 4 for the Council's review and consideration.

Fiscal Impact Summary:

None.

Attachments
Attachment 1 - Commission and Committee Applications and Reappointments Attachment 2 - Descriptions of Commissions and Committees Attachment 3 - Resolution No. R-2026-14
Attachment 4 - Redline Version Commission, Committee, Advisory Manual 2026.pdf Attachment 5 - Clean Version Commission, Committee, Advisory Manual 2026.pdf 2 CITY OF PLACENTIA

COMMISSIONS, COMMITTEES & BOARDS

APPLICATIONS AND REAPPOINTMENTS
PARKS, ARTS AND RECREATION COMMISSION - 5 MEMBERS
Vacancy: Applicant:

None (0) Four -Year Term Pablo Salcedo
Expirations:

Two (2) Four -Year Terms
Reappointments:

Lilia Queen
Maverick Shuck
PLANNING COMMISSION - 7 MEMBERS
Vacancy:

One (1) Four -Year Term
Expiration:

One (1) Four -Year Term
Applicants:

Gabriel Davis
Humberto Macias
Kevin Chavez
Pablo Salcedo
Heather Gapik
John Beltran
Reappointments:

Brandon Evans
STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION - 5 MEMBERS Vacancies: Applicant:

Two (2) Four -Year Terms John Beltran
One (1) Alternate Vacancy

PLACENTIA ENHANCED INFRASTRUCTURE FINANCING DISTRICT PUBLIC FINANCING AUTHORITY- 2 PUBLIC MEMBERS
Vacancies: Applicants:

Two (2) Four -Year Terms John Beltran
TJ Shepherd
3 CITY OF PLACENTIA

COMMISSIONS, COMMITTEES & BOARDS

APPLICATIONS AND REAPPOINTMENTS
CITIZENS' OVERSIGHT COMMITTEE - 3 MEMBERS
Vacancies:

Applicant:

None (0) Four -Year Terms Humberto Macias
FINANCIAL AUDIT OVERSIGHT COMMITTEE - 5 MEMBERS
Vacancy: Applicants:

One (1) Three -Year Term Gabriel Davis
Humberto Macias
Kevin Chavez
Expiration: Reappointments:

One (1) Three -Year Term Glenn Casterline
HERITAGE FESTIVAL COMMITTEE - 7 MEMBERS
Vacancies: Applicants:

Three (3) Non -Expiring Terms Rodney Boaz
One (1) Alternate Vacancy Pablo Salcedo
HISTORICAL COMMITTEE - 9 MEMBERS
Vacancy: Applicants:

One (1) Non -Expiring Terms Kevin Chavez
Pablo Salcedo
SENIOR ADVISORY COMMITTEE - 7 MEMBERS
Vacancies: Applicants:

Two(2) Non -Expiring Terms KayChresaidos
Kevin Chavez
Pablo Salcedo
VETERANS ADVISORY COMMITTEE - 9 MEMBERS
Vacancies: Applicant:

Two (2) Non -Expiring Terms Pablo Salcedo
4 DESCRIPTIONS OF COMMISSIONS AND COMMITTEES

CITIZENS' OVERSIGHT COMMITTEE
The Citizens' Oversight Committee provides review of the expenditure of funds generated by the 2018 voter -approved Local Transactions and Use Tax and provides an annual report to the City Council on those expenditures. The committee shall consist of three members, appointed by the City Council. As long as those bodies exist, two of the members shall come from the Citizens Fiscal Sustainability Task Force and one from the Financial Audit Oversight Committee. Members so appointed shall serve without compensation for a term of four (4) years. The Committee shall meet at least once annually.

The Committee's annual report shall be presented to the City Council and shall also be published on the City's webpage. Unless otherwise directed by resolution or ordinance of the City Council, the Committee shall not have any function, power, or authority other than those expressly provided herein.

FINANCIAL AUDIT OVERSIGHT COMMITTEE
This Committee serves in an advisory capacity to the City Council with their primary role being to provide an internal audit function. They develop and issue a Request for Proposal to gain qualified audit firms to perform an internal review of selected financial activities and internal control procedures; interview qualified proposers; negotiate cost; and report to the City Council with a recommendation for an audit firm selection. Additionally, they collect information to use for setting goals and objectives for the development of the annual audit plan; submit the written audit report prepared by City staff/internal audit firm to the City Council and provide a verbal report thereon at a City Council meeting. Finally, the Committee may return to the City Council with recommendations for administrative policies and procedures.

HERITAGE COMMITTEE
The Committee's responsibility and purpose is the independent planning and execution of the City's annual Heritage Celebration and related Heritage activities within the community. The City Council shall approve the parade route, theme, budget, and addition or removal of an Executive Board Member.

HISTORICAL COMMITTEE
The Historical Committee serves in an advisory capacity to the City Council on matters related to historical structures and/or sites located in Placentia. They nominate buildings, sites, or districts within the City for designation as local landmarks per Policy No. 703 and review items submitted by City Council, staff, or the general public and recommends the appropriate course of action.

PARK ARTS AND RECREATION COMMISSION (PARC,
The Park Arts and Recreation Commission serves in an advisory capacity to the City Council on items related to cultural arts, recreation programs, Citywide special events, health and wellness, and senior services. They also provide input on parks/facilities development and improvement.

PLANNING COMMISSION
The Planning Commission recommends to the City Council the adoption, amendment, or repeal of the General Plan, or any part thereof, for the physical development of the City. They exercise such control over land subdivisions as is granted to them by the City Council and by the laws of the State of California and make recommendations concerning proposed public works and for the clearance and rebuilding of blighted or substandard areas within the City. Finally, the Commission exercises such functions with respect to zoning as may be prescribed by ordinance not inconsistent with the City Charter. 5 SENIOR ADVISORY COMMITTEE
This Committee acts as a liaison for seniors in the City and advises on ways to enrich and enhance the health and quality of life of seniors in the community. They solicit input and act as a public forum for issues that affect seniors in the City; provide advice based on input received to improve the programs, policies, and services provided to seniors; identify barriers to access for seniors to City services and programs; form partnerships in the community to educate, inform, and improve the quality of life for seniors; work with and support existing senior programs; assist with volunteer recruitment; and, assist with the marketing of the Senior Center services, programs, and events.

STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION
The Streetscape and Transportation Advisory Commission serves in an advisory capacity to the City Council on items related to traffic safety issues, transportation programs and projects, and parking management programs. They review and take into consideration permit parking districts and speed hump installation requests and the overall regulation of vehicle, bicycle, and pedestrian traffic within the City as described in Title 13 of the Placentia Municipal Code. They also provide input on issues pertaining to the removal, planting, replanting, and disposition of public trees.

VETERANS ADVISORY COMMITTEE
The Committee serves in an advisory capacity to the City Council on veterans' affairs matters within the community. They may consider veterans' matters submitted by the City Council, Staff, or public and recommends courses of action where appropriate. Matters considered by the committee's scope include all activities within the purview of the City Council relating to the Veterans Day Program and activities.

Committee members need not be veterans to serve on this committee. 6 RESOLUTION NO. R-2026-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

PLACENTIA, CALIFORNIA, ADOPTING THE UPDATED

COMMISSION, COMMITTEE, AND ADVISORY BOARD
MANUAL FOR CALENDAR YEAR 2026
A. Recitals.
(i). The City of Placentia utilizes boards, commissions, and advisory committees to review matters and provide recommendations to the City Council; and (ii). The City has updated its Commission, Committee, and Advisory Board Manual to reflect current practices for the establishment, operation, and administration of advisory bodies; and
(iii). Ordinance No. 0-2009-0 authorizes the City Council to adopt resolutions establishing policies, rules, and regulations for advisory bodies; and (iv). The updated Commission, Committee, and Advisory Board Manual for calendar year 2026 applies to all advisory bodies established by the City Council and provides consistent guidance regarding their roles and responsibilities; and (v). The City Council desires to adopt the updated Manual and rescind prior manuals and policies to the extent they are inconsistent with the updated Manual.

B. Resolution.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:

1. The Recitals in Part A are true and correct and are incorporated herein by this reference.

2. This legislative body declares that the City has taken affirmative steps to update the Commission, Committee, and Advisory Board Manual in line with best practices for public involvement under state and local laws and hereby adopts the updated Commission, Committee, and Advisory Board Manual attached as Exhibit A.

3. All previous resolutions and minute orders regarding the establishment or operation of all advisory bodies, boards, commissions and committees are hereby rescinded to the extent they are inconsistent with the provisions of Exhibit A.

4. The Mayor shall sign this resolution, and the City Clerk shall attest and certify to the passage and adoption thereof.

Resolution No. R-2026-14

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7 APPROVED and ADOPTED this 17th day of March 2026.

Chad P. Wanke, Mayor
Attest:

Robert S. McKinnell, City Clerk

STATE OF CALIFORNIA

COUNTY OF ORANGE
I, Robert S. McKinnell, City Clerk of the City of Placentia, do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council of the City of Placentia held on the 17th day of March 2026, by the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:

Christian L. Bettenhausen, City Attorney
Exhibit A: Commission, Committee and Advisory Board Manual for the 2026 Calendar Year
Resolution No. R-2026-14

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8 CITY OF PLACENTIA

COMMISSION, COMMITTEE
&ADVISORY BOARD
MANUAL
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ANN -1111 --IMM AIL
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
www.placentia.org
9 MISSION STATEMENT
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

VISION STATEMENT
The City of Placentia is dedicated to fostering transparency, integrity, and responsiveness through innovative and ethical leadership, ensuring the delivery of high- quality services in a fair and equitable manner. We also strive for financial sustainability, supporting safe, welcoming neighborhoods, well -kept streets, parks, and public spaces while maintaining the small-town charm that defines our community.

CITY FACTS
Incorporated in 1926, Placentia has grown to over 51,000 residents. Operating as a Charter City since 1965, the City is governed by a five -member City Council which is elected by the people from five districts for four-year terms. The City Council establishes policies, makes laws and ordinances, and generally carries out the powers given to them in the Charter. The City Council appoints a City Administrator that functions as a Chief Executive Officer for the City of Placentia.

Placentia's size is 6.6 square miles
Compiled by the Office of the City Clerk

ADOPTED BY THE CITY COUNCIL
6/1982

REVISIONS
10/97, 11/2000, 5/2005, 5/2007, 9/2008, 7/2009, 3/2024, 1/2025, 3/2026 10 TABLE OF CONTENTS
Page
I. Introduction 1
II. The Structure of Government 2
III. Membership 4
IV. Officers and Staff 5
V. Meetings, Agendas, Minutes and Procedure 76
VI. Imposed Restraints 149
VII. Relationships to City Council/City Staff/Other
Commissions, Boards and Committees 1-411
VIII. Conclusion 1612
APPENDIX: PLACENTIA COMMISSIONS, COMMITTEES, AND ADVISORY BOARDSAD HOC COMMITTEE DUTIES, MEETING DATES, AND TIMES:

Centennial Steering Committee 4715
Civic Center Joint Use Committee 18
Finance and Investment Committee 2019
Financial Audit Oversight Committee 2420
Heritage Festival Committee 2221
Historical Committee 2322
City Council Historical Preservation Committee 2423
City Council Housing, Community and Economic Development Committee2524 Measure UCitizens' Oversight Committee 2625
Navigation Center Advisory Board 2726
City Council Old Town Placentia Parking Committee 2827
Parks Arts and Recreation Commission 2928
Placentia Community Foundation 3029
Placentia Disaster Council 3130
Planning Commission 3231
11 Public Financing Authority of the Placentia EIFD 3332 Senior Advisory Committee 3133
City Council Sewer, Utility, Recycling and Refuse Committee 3534 Streetscape and Transportation Advisory Commission 3635 City Council Technology and Innovation Committee 3736
Veterans Advisory Committee 3837
List of Disbanded Committees/Commissions 3938
12 I. INTRODUCTION
This Committee Commission and Advisory Board Manual has been prepared in order to provide initial orientation for new members of advisory bodies to the City Council. The obligations of these positions are great, and it is hoped that this Manual will ease the assumption of these responsibilities.

For convenience and brevity, all references to commissions hereafter include all advisory bodies, whether officially designated as a board, commission, committee or Ad -Hoc committee. In all instances, appointment to such a body, regardless of its formal designation, is both an honor and a heavy responsibility. Not only does it signify the confidence of the City Council in the member's wisdom and judgment, but places upon the member the attendant duties of regular attendance at meetings and consistent working and voting towards an implementation of the general public interest. Such a change is, at times, not easily borne and necessary decisions not easily made.

Notwithstanding the self-discipline required in public service, each advisory body member may take considerable pride in being an integral part of the process which contributes to the sound government of this City, and for this service the City Council is most appreciative. Both the challenges and rewards before you are great. The following pages of this Manual are an introduction to the circumstances within which an appointed commissioner must meet these challenges.

As stated in the Code of Ethics and Conduct Policy adopted by the City Council on November 15, 2023, the citizens served by the City of Placentia are entitled to elected City Council Members, appointed officials, City employees, and members of commissions, boards and committees who are fair, ethical, and accountable. Such Council Members and related parties are required to pledge to this Code and shall constantly seek to reflect the following qualities:
• They comply with both the letter and the spirit of the laws and policies affecting operations of the City of Placentia;
• They are independent, impartial, and fair in their judgment and actions; • They use their public office for the public good, not for personal gain; and • They conduct public deliberations and processes openly, unless legally confidential, in an atmosphere of respect, civility and transparency.

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13 II. THE STRUCTURE OF GOVERNMENT
A. FORM OF GOVERNMENT
Generally, there are two sources of power by which California cities govern themselves.

One of these is to adopt, through the election process, a Charter or Constitution which sets forth the basis and authority for all future actions not in contradiction with pre-emptive State law. The other of these is to adhere to the provisions and requirements established as general law by the State for cities. Placentia falls within the first category and is classified as a Charter City. The Placentia Charter was adopted by the voters in 1965.

Copies of the Placentia Charter are available from the City Clerk's Office or on the City's website.

The citizens have chosen a Council -Manager form of government. Under this form of government, the City Council develops a long-range vision for the City's future and establishes policies that affect the overall operation of the community. To ensure that these policies are carried out and that the community is equitably served, the City Council appoints a nonpartisan City Administrator to run the organization.

B. CITY COUNCIL
There are five elected members of the City Council. They are elected to serve four-year overlapping terms. The City Council elects the Mayor and Mayor Pro Tem to serve one- year terms. The Mayor is the presiding officer of the Council.

The City Council is the governing body of the City. It is vested with broad powers in areas of legislative policy, budgetary adoption and establishment of service levels. The City Council, elected from five districts established by Ordinance, represents the entire community, and serves as the Placentia City Council, Placentia City Council as Successor to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority and Placentia Public Financing Authority.

It is not possible for each Councilmember to know all pertinent factors of every given situation or to devote sufficient time to gather them. For counsel and advice on the practical application of established policy, reliance is placed on the service of interested citizens appointed to the various commissions. For technical and administrative assistance, both the Council and the commissions refer to a paid City staff and the City Attorney.

C. COMMISSIONS, BOARDS AND COMMITTEES
There are two types of advisory bodies. One is established by the City Charter or by ordinance and is of a permanent nature. The duties, responsibilities, and scope of authority are as set forth in the enabling document. The other is created by a resolution or minute order of the Council to serve a particular function and may be established for a specified time.

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14 In both instances the primary purpose of these bodies is to gather information, weigh public opinion, and examine issues in depth in order to render a recommendation to the Council. From time to time, it is possible for such body to take independent action. These situations, however, are subject to prescriptions of the City Charter, Municipal Code, or State law and limited to specific actions set forth therein.

An Ad -Hoc Committee may be created for a limited duration to address or help resolve an issue, develop ideas and make recommendations to the City Council. The Ad -Hoc Committee is a temporary group of people who are brought together to perform a specific task. When an Ad -Hoc Committee is created, its members are assigned specific roles and responsibilities. The members should provide a diverse set of perspectives when gathering information, researching the information and making a clear and sound recommendation to the City Council. Once the Ad -Hoc Committee provides a final report to the City Council, the Ad -Hoc Committee is dissolved.

A brief description of commissions, boards and committees, and their primary functions, are contained in the appendix. Additional information is available from the City Clerk's Office.

D. OFFICERS, DEPARTMENTS, AND STAFF
City Administrator: Responsibility and authority for the administration of the City's government rests with the City Administrator. He/she is appointed by, and serves at the pleasure of the Council. He/she appoints department heads and employees necessary to assist them in the conduct of their duties.

City Attorney: In addition to the City Administrator, the City Council appoints the City Attorney. The City Attorney is retained to advise the Council on questions of law in those matters coming before them and to represent the City in other actions to which it is a party or as otherwise may be requested.

City Clerk: The position of the City Clerk is an elected office established by the City Charter. The City Clerk attends all meetings of the City Council, unless excused, and records and maintains a full and true record of all proceedings of the City Council. The Clerk maintains ordinance and resolution books, is the custodian of the seal of the City, administers oaths or affirmations, takes affidavits and depositions pertaining to the affairs and business of the City, and certifies copies of official records.

City Treasurer: The position of City Treasurer is an elected office established by the City Charter. The City Treasurer is the custodian of all public funds belonging to or under the control of the City.

Departments: The administrative branch of Placentia's government consists of functions and activities within the following departments: Administration, Finance, Public Works/Engineering, Police, Fire and Life Safety, Community Services, and Development Services.

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15 Department Directors, under the direction of the City Administrator, are responsible for the efficient and effective operation of the functions assigned to them. By virtue of their technical training and experience, they are assigned to provide staff assistance as needed to the advisory bodies. Advisory bodies have no authority to supervise or direct the work of a department. This is done only through the City Administrator.

III. MEMBERSHIP
A. APPOINTMENTS

1. To Commissions
After application and interview, commission appointments are made by a majority vote of the Council for a specified term. Memberships and terms are set by Ordinance or Resolution and is usually four years.

Each member must be administered the oath of office by the City Clerk, City Attorney, Commission secretary, or a member of the commission. Each commission member is required to complete a Skatomcnt of Economic Intcrest form, AB1234 Ethics Training, payroll forms required by Human Resources, attend the mandatory annual orientation and training and,. adhere to the Code of Ethics and Conduct adopted by the City Council on November 15, 2022.

Planning Commission members are required to complete a Statement of Economic Interest form.

2. To Boards, Committees and Ad -Hoc Committees
Appointment to boards and committees varies based on Council established guidelines.

Requirements for each board and committee varies dependent upon responsibilities and duties.

B. RESIGNATIONS AND REMOVALS
In the event a member is unable to continue serving because of health, business requirements or personal reasons, a formal letter of resignation should be submitted to the City Council by way of the City Clerk's office or the respective Department.

The position of any member is automatically vacated under the following circumstances:

1. A member ceases to meet the qualifications for office.

2. A member's resignation is accepted by the City Council.

3. A majority of the City Council removes the member from a commission, board or committee.

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16 4. A member is absent from three (3) consecutive meetings of the commission, board or committee except when excused for illness or being out of the City.

C. VACANCIES
Commission and Advisory Board vacancies are filled by appointment of the City Council.

Appointments made during a term shall be for the unexpired portion of the term of the vacant position.

IV. OFFICERS AND STAFF
A. OFFICERS
In July of each year, each commission, board and committee will elect from among its membership a chairperson and a vice -chairperson. The term is for one year. It is the duty of the chairperson to preside over meetings and to act as the formal representative to the Council. The vice -chairperson assumes chairperson responsibilities in the absence of the chairperson.

B. STAFF AND SECRETARIAL SERVICES AND RECORDS
A staff liaison or secretary may be assigned by the City Administrator to provide assistance to the commission, board or committee, if appropriation for this is made by the City Council. The minutes and other official records of a commission are public records and must be filed with the City Clerk.

C. EXPENSES
Necessary meeting space and equipment will be made available to the commission, board or committee. Additional work areas may be arranged through the commission secretary or other assigned City Staff, when special projects so require. If a budget is provided, the commission, board or committee is required to operate within budgetary limitations, with all expenditures requiring prior approval and documentation.

D. TRAVEL & MEETING ALLOWANCES - COMMISSIONERS
Attendance by commissioners at pertinent meetings, seminars or conferences is subject to prior City Council approval. The chairperson, vice -chairperson, and one additional commissioner are permitted to attend conferences. For the third attendee, the commissioner with the highest seniority has the first opportunity to attend a conference; and the commissioner with the second highest seniority may attend the second conference; and so on until all commissioners have attended a conference. The process then starts over again with the person with the highest seniority. In the event any of the three members should be unable to attend a conference, another commissioner shall be afforded the opportunity, again based on seniority. (City Policy No. 344)

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17 Notwithstanding the above, a commissioner must have attended 75% of the regular commission meetings during the six months prior to the conference in order to attend.

Conferences are limited to those held within the State of California. Travel expenses are provided per City policy on the same basis as provided for management staff subject to budget approval.

V. MEETINGS, AGENDAS, MINUTES AND PROCEDURE
A. REGULAR MEETINGS
Commissions, boards and committees should establish meetings as required for the purpose of the body. Meetings shall be open to the public. All such meetings are generally held in City Hall, but may be adjourned from time to time to meet elsewhere within the City for specific purposes.

Agendas and minutes shall be prepared, posted and maintained in accordance with all laws and policies of the State of California and the City.

B. ADJOURNED MEETINGS
If for any reason, the business to be considered at a regular meeting cannot be completed, the commission, board or committee then may designate a time and date for an adjourned meeting. Any matter to have been considered at the regular meeting may be processed at an adjourned meeting. But in order to so adjourn, it is necessary that this be announced to the public present at the time of adjournment and so recorded in the minutes. A notice of an adjourned meeting shall be prepared and posted as required by law.

C. SPECIAL MEETINGS
A special meeting may be called by the chairperson or a majority of the members. Care must always be taken when this is done so that adequate advance notice is given. Such notice requires that all interested parties be notified and a notice be posted at least 24 hours in advance of the special meeting. Interested parties include the City Council, the City Clerk, all members of the commission, board or committee and those news media who have filed a written request. The notice must contain the time and place for such a meeting and the specific subject matter(s) to be considered. Introduction of other items at a special meeting is prohibited.

D. SUBCOMMITTEES
The chairperson may appoint special subcommittees of less than a quorum of the commission who then may meet at the convenience of the subcommittee members to carry out the purpose of the subcommittee. Subcommittees may meet without public notice or input. However, any recommendation of a subcommittee shall be presented for discussion and vote at a public meeting of the commission, board or committee.

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18 E. QUORUM
A quorum consists of a majority of the members of any one body. A quorum is required for the conduct of business at any meeting whether it is a regular, adjourned or special meeting. Members are expected to be present at all meetings, however, should a member know in advance that attendance would be impossible, the member should notify the commission secretary or chairperson as soon as possible.

In the event a majority of the commissioners scheduled to meet will not be present to establish a quorum, the City Administrator's office, City Councilmembers and representatives of the news media who have filed written requests for same should be notified by telephone or e-mail. A notice should be posted indicating the meeting cancellation or adjournment due to a lack of a quorum. The date and time of the adjourned meeting should be included on the posted notice.

F. ADA ACCOMMODATION FOR REMOTE PARTICIPATION
Members with disabilities may participate remotely as a reasonable accommodation.

Standard teleconferencing rules do not apply in this case. The member must use audio and visual technologv unless a physical condition requires off -camera participation.

Before anv action is taken, the member must announce whether anv individuals 18 vears or older are present in the room and their relationship. Remote participation counts as physical attendance for quorum purposes.

G. AGENDAS
Each commission, board or committee has an assigned staff liaison serving as secretary.

The secretary is responsible for the preparation and distribution of an agenda and supporting documents prior to each meeting. Agendas must be posted 72 hours before a regular meeting.

Materials for an agenda are submitted to the secretary no later than five (5) days prior to the meeting. Agendas, with supporting documents, are available for pick up by members at least three (3) days prior to the actual day of the meeting. Supporting documents include, but are not limited to, reports, memoranda, maps, photographs and correspondence.

Commission, board and committee members, the Council and the news media should be kept well informed of all matters to be discussed at a public meeting. While it is recognized that there may be exceptions to the rule, the persons responsible for preparing an agenda should make every effort to see that items to be discussed are carried on the agenda. Only those items appearing on the agenda should be considered at each meeting. However, on two-thirds vote of those members present or unanimous vote if less than two-thirds of the members are present, may allow other items to be introduced and action taken, if urgency exists and delay would be harmful to the public interest.

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19 G H. MINUTES
Minutes are taken of all commission, board and committee meetings, transcribed and usually mailed out or e-mailed with the next agenda to the members, Councilmembers, and representatives of the news media who file written requests for same.

The approved minutes are the vehicle through which the commission, board or committee as a whole or its individual members express their interest or opinion. The minutes are submitted to the City Council and placed on file with the City Clerk for public access.

While other avenues exist for communication of interest or opinion, the meeting minutes remain the official document of record.

PROCEDURE
Robert's Rules of Order
Each commission, board or committee may adopt such rules and procedures as it feels necessary to accomplish its duties. Such rules are subject to City Council approval before becoming effective. In the absence of such rules, the guidelines on parliamentary procedure contained in Robert's Rules of Order Newly Revised (RRONR) will be followed.

The RRONR provides a useful set of rules of conduct of meetings. The goal of the rules is to permit each member of the body an opportunity to be heard and to provide an orderly process for decision-making. A brief description of the parliamentary process used by RRONR follows.

A MOTION is a proposal that the body take a certain action or "go on the record" as having taken a certain stand on an issue. Motions need to be concise and should be stated positively (e.g., "I move to deny..." rather than "I move to not approve..."). The motion needn't contain its rationale. Sometimes makers of motions give their reasons for the proposal as if it were part of the motion. The integration of debate into the motion tends to confuse the proceedings.

Once a motion is made, it must be SECONDED. If it is not seconded, it dies without any debate. If seconded, the motion may be DEBATED, unless there is no debate or it is a type of motion, which is not subject to debate. Finally, following debate (if any), the motion is subjected to a VOTE.

A motion must be in ORDER for the body to entertain it. That means that the motion must relate to the business at hand and be presented at the appropriate time. In addition, the practice of "friendly amendments," which are offered to the maker of the motion, and which, if accepted by the maker and the seconded, effectively amend the motion without the formality of a separate motion.

The most important element in the RRONR may be that everyone know and understand the rules in advance. After all, rules of procedure are intended to facilitate, not complicate, the transaction of business.

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20 VI. IMPOSED RESTRAINTS
Certain limitations have been placed upon the powers of the City Council and its appointed commissions, boards and committees by statutory and case law. In certain instances, application of these restraints may be crucial in the government process. In instances of doubt, the opinion of the City Attorney should be sought.

A. CONFLICT OF INTEREST - COMMISSIONERS
Generally, it is unlawful for a commission member to have an interest in any City contract, sale, purchase, finding or transaction in which the member is involved in a business or personal capacity. Conflict of interest may disqualify the commission member and may result in additional penalties. Any specific concerns should be directed to the Office of the City Attorney.

B. PUBLIC RECORDS LAWS
The Government Code of the State of California provides that all official records of the City are generally open to inspection to any interested person at reasonable times.

Exceptions to this law are limited to those records specified in the California Public Records Act relating to private matters including litigation, personnel, and other topics where disclosure of such records would not be in the public interest. All minutes and supporting documents are public records and must be available for public review.

C. SECRECY - THE BROWN ACT
The Ralph M. Brown Act is the law which provides that any "legislative body", whether City Council, commission or official committee thereof, shall hold any meeting at which action is taken other than at a duly called and regularly held meeting, notice of which is provided by either resolution or ordinance or by adjournment of a prior meeting. A "meeting" takes place whenever a quorum is present and official business is considered or discussed.

Caution should be exercised, if it happens that a quorum of members gathers at a public or private place, so that such will not be interpreted as a meeting. Official business of the commission should not be discussed. The Brown Act does not apply to obvious social gatherings where no official discussion or action is made relative to the affairs of the City.

D. DISTRIBUTION OF THE BROWN ACT
Effective January 1, 2026, local agencies must provide a copy of the Brown Act to any person elected or appointed to a legislative body subject to the Act. A digital copy will be provided, and a printed copy will be available upon request.

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21 DE. SOCIAL MEDIA POSTING
A single member may post content on social media that relates to the member's official authority without violating the Brown Act, provided that a majority of members do not engage in discussion or respond to each other's posts.

F DISCRIMINATION AND EQUAL PROTECTION
All rules, regulations, laws, services and facilities must apply equally to all persons and favor shall not be given to any segment of the community. Similarly, all laws and ordinances of the City must afford equal protection to all facets of the community, unless the purpose of a City action requires special classification of the community.

DUE PROCESS
All governmental procedures and processes must allow any affected party a right to be heard, and an opportunity to offer testimony on the question at issue in the matter involved. Unfair determinations based on bias, or refusal to permit an opportunity to be heard, etc. may invalidate actions.

REASONABLENESS
Every action of municipal government must be reasonable; or, otherwise stated, not capricious, extreme, arbitrary or abusive. Simply stated, actions must be justified by a rational basis.

USE OF PUBLIC PROPERTY
Public property, equipment and facilities may not be used for private or personal purposes. Facilities, equipment and supplies provided by the City are to be used for official functions only.

TICKET DISTRIBUTION POLICY
In December 2008, the Fair Political Practices Commission ("FPPC") amended Section 18944.1 of the California Code of Regulations relating to tickets or passes to events distributed to, or at the behest of, public officials.

The City of Placentia City Council at the March 3, 2009 meeting approved Resolution No.

R-2009-19, adopting a ticket distribution policy to conform with California Code of Regulations, Section 18944.1, as amended by the FPPC. A full copy of the City of Placentia's Ticket Distribution Policy is included with this Manual as Exhibit A.

CODE OF ETHICS AND CONDUCT
In November 2022 the City Council adopted the Code of Ethics and Conduct which states that the City of Placentia will operate and do business with the highest level of integrity, professional and personal responsibility. The purpose of the code is to encourage high

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22 standards of behavior by public elected and appointed officials to assist with decision- making and to increase public confidence in the institutions and officials that serve them.

ISL. AB1234 ETHICS TRAINING
State law requires local agency officials — including many commissioners, committee members and board members — to receive at least two hours of training in general ethics principles and ethics laws relevant to their public service every two years (AB1234).

Additional trainings may be required on a periodic basis.

M. SB 827 FISCAL & FINANCIAL TRAINING
Effective January 1, 2026, state law requires local agency officials — including commissioners, committee members and board members who, as part of their official duties, make decisions or recommendations regarding financial administration, budgeting or the use of public resources, to complete a two-hour fiscal and financial training course within six months of appointment, and to renew this training every two years.

VII. RELATIONSHIPS WITH COUNCIL, CITY

STAFF AND OTHERS
A. COUNCIL RELATIONS
Commission, board or committee members should avoid discussing the recommendations of the body with individual Councilmembers once a vote is taken when such is for the purpose of exerting influence. Written communications from the commission, board or committee to the City Council in sufficient time to be placed on the agenda is the preferred method for making recommendations to the Council.

The final authority and responsibility for public policy decisions rests with the City Council.

The Council has appointed commissioners, board and committee members as advisors to them. This underlying philosophy makes it improper for an individual member of an advisory board to try to persuade the Council into the acceptance of a recommendation other than that voted by the majority. The role of an advisory board is to assist the Council in the formation of policy because the board is created only for the specific purpose of advising, being a guide to public opinion, and promoting specific projects in the community at large.

The Council has adopted a Code of Ethics and Conduct Policy on November 15, 2022, which states that "in keeping with their role as stewards of the public interest, members of Council shall not appear on behalf of the private interests of third parties before the Council or any board, committee, or commission or proceeding of the City, nor shall members of boards, commission or commissions appear before their own bodies or before the Council on behalf of the private interests of third parties on matters related to the subject matter jurisdiction of their bodies."

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23 B. STAFF RELATIONS
Staff personnel are assigned by the City Administrator to assist and act in a technical capacity to commissions, boards or committees. It is not expected that every staff recommendation will be followed; however, because of staff's technical knowledge, full consideration should be given to their recommendations. Just as any advisory board is held accountable to the City Council, so is staff to the City Administrator.

After staff makes a report or recommendation to a commission, board or committee (which recommendation may or may not be followed), they are at liberty to make the same recommendation to the City Council through the City Administrator, even though the advisory board may have taken a different position. City Staff may be a part of the advisory board; however, they do not hold any voting authority within the advisory board.

Staff has been employed by the City Administrator to provide technical guidance. Staff members are obligated to make objective recommendations.

Failure of a staff member to provide expected or promised service to an advisory board is a basis for complaint to be brought to the attention of the City Administrator. Since staff personnel are directly responsible to the City Administrator, it is his/her responsibility alone to allocate their time and efforts in the best interest of the total City government, to investigate staff, and take appropriate personnel action when necessary.

C. RELATIONS WITH OTHER COMMISSIONS, BOARDS, AND COMMITTEES In the areas where there is overlap of jurisdiction between various bodies, it is important that coordination occur to ensure proper consideration of different viewpoints that may occur, and to minimize duplications or conflicts. Further, joint meetings with the City Council and other commissions, boards and committees may be mutually beneficial whenever two bodies are simultaneously addressing the same topics.

III. CONCLUSION
There is no desire on the part of the City Council or City staff to control any commission, board or committee member's independent thought or judgment. Appointments are made to these bodies by the Council based on judgment that those persons appointed have the knowledge, ability and interest and that their contributions will be of valuable assistance.

All suggestions and ideas are most welcome, whether presented as an individual citizen, a member or a majority vote of an advisory board. However, membership on a commission, board or committee limits to a degree the freedom of advocacy before the City Council or other bodies on those issues that are to be considered by the member's commission, board or committee. The collective recommendation of the commission, board or committee to the City Council may include the positions of all members.

A commission, board or committee is created as an advisory arm of the Council as the result of a policy decision. Each has been charged with certain responsibilities in

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24 specified areas and it is within these that the body should act. It may be that a member or minority of members of an advisory board may disagree with an established policy.

This is part of the democratic process. In spite of conflicting viewpoints, this is the accepted process for addressing the issues and forwarding the majority opinion to Council or to accomplish the tasks assigned.

The City is proud of its citizen participation and extends a hearty welcome and thanks to all commission, board and committee appointees.

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25 APPENDIX

PLACENTIA COMMISSIONS, COMMITTEES, AND ADVISORY BOARDS

DUTIES, MEETING DATES, AND TIMES

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26 CENTENNIAL STEERING COMMITTEE

MEMBERSHIP
The Centennial Steering Committee consists of
o Two One (21) Members of the Placentia City Council / Placentia Rotary o Five Four (54) Members from each City Council DesigneesDistrict o One (1) Member from Kiwanis
o One (1) Member from Placentia Library
One (1) Member from Rotary
o One (1) Member from Women's Round Table
o One (1) Member from Placentia Yorba Linda Unified School District o One (1) Member from Veterans Advisory Committee
o One (1) Member from Placita Santa Fe Merchants
o One (1) Member from Chamber of Commerce
o One (1) Member from Senior Advisory Committee
o One (1) Member from Heritage Festival Committee
o Two (2) Members from Historical Committee

MEETINGS
The Centennial Steering Committee meets the second Monday of each month at 5:00 p.m. starting on February 10, 2025.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to the planning and coordination of the various events leading up to the City's 100th anniversary of incorporation in 2026.
• The Committee is responsible for ensuring the events and activities reflect the city's heritage, honor its past, and promote active participation from residents, businesses, and local organizations.
• The Steering Committee is divided into five (5) task -oriented subcommittees, each focused on specific aspects of the celebration.

MARKETING SUBCOMMITTEE
The Marketing Subcommittee will work with a contractor to aid in the selection of the Placentia Centennial logo and branding design. This Subcommittee will present their final logo to the City Council for consideration and approval. They will also be responsible for approving logo use on all Centennial materials. The logo and color palettes will be incorporated on flyers, brochures, promotional items, and other Centennial materials such as posters and volunteer shirts. They will also create a Centennial Celebration website platform on the City website, assist with content suggestions, and maintain accountability for the relevancy and accuracy of posted information. The Marketing Subcommittee will

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27 work to provide the community with essential information about the upcoming celebrations, a finalized event and activities timeline, and dissemination of core marketing materials across various social media platforms and mailers.

COMMUNITY/BUSINESS PARTICIPATION SUBCOMMITTEE
The Community/Business Participation Subcommittee will work closely with local businesses to integrate centennial themes into their branding, promotions, and store displays throughout 2026. This may involve creating centennial -themed window displays, offering special promotions, and incorporating Placentia's 100 -year celebration into product packaging. The subcommittee can also encourage businesses to sponsor centennial events and display their support through branded materials, such as banners or merchandise. Additionally, the subcommittee could engage the community in beautification projects, like mural paintings and historical landmark clean-ups, and organize volunteer efforts for centennial activities at the annual Love Placentia Day of Service event. Collaborating with businesses to host pop-up centennial booths would provide a platform for sharing historical information and merchandise. Business leaders could be recruited as Centennial Ambassadors, promoting the celebration and encouraging widespread business participation.

SPECIAL EVENTS SUBCOMMITTEE
The Special Events Subcommittee will help plan the grand birthday celebration in December 2026, marking Placentia's official 100th anniversary. In addition, they will incorporate centennial themes into all city events throughout the year, enhancing celebrations with special activities and programming. The subcommittee will also assist in recruiting volunteers to support the birthday event and staff centennial booths at various city events, ensuring broad community involvement.

HISTORICAL SUBCOMMITTEE
The Historical Subcommittee will collaborate with local historians, the Placentia Library, and the Placentia Historical Committee to gather historical documents, photos, and stories for a centennial history book. The subcommittee will oversee drafts and provide feedback to ensure the book accurately reflects the city's history and achievements. They will make recommendations for incorporating historical displays and exhibits into City events throughout 2026. They will also assist with digging up the time capsule and coordinate the creation and burial of a new one to be opened at a future milestone celebration.

SPONSORSHIP SUBCOMMITTEE
The Sponsorship Program Subcommittee is tasked with developing an exciting and donor -flexible sponsorship program that innovatively highlights Placentia's Centennial Celebration plans and garners support from businesses and community members that may never have financially supported general community efforts until this opportunity. To enhance sponsor visibility, a recognition program could be created to highlight sponsors through social media, newsletters, and acknowledgments during centennial events. In- kind sponsorship options, where businesses contribute products or services instead of cash, could also be promoted, allowing for contributions like catering, printing, or donated

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28 items for raffles. Additionally, the subcommittee could work with the Community/Business Participation Subcommittee to feature a "Local Business Spotlight" at centennial events, allowing selected sponsors to showcase their products or services.

STAFF LIAISON
Communications and Marketing Manager and/or designated staff member(s).

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29 CIVIC CENTER JOINT USE COMMITTEE

MEMBERSHIP
The Civic Center Joint Use Committee consists of five (5) members, two (2) of which are appointed by the Board of Trustees of the Library District and three (3) of which are appointed by the City Council. The term of office is for four (4) years.

MEETINGS
Meetings of the Civic Center Joint Use Committee are held quarterly.

POWERS AND DUTIES
• The Civic Center Joint Use Committee serves as an Advisory Board to the City Council and the Library Board of Trustees on matters relating to the Civic Center.

STAFF LIAISON
City Administrator and Deputy City Administrator and/or designated staff member(s).

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30 FINANCE AND INVESTMENT COMMITTEE

MEMBERSHIP
The Finance and Investment Committee consists of three (3) members, the Mayor, Mayor Pro Tem, and City Treasurer.

MEETINGS
Regular meetings of the Finance and Investment Committee are held at 5:30 p.m. quarterly on the fourth Thursday of the month in City Hall.

POWERS AND DUTIES
• Reviews the City's Investment Policy annually, review quarterly investment performance, and to consult with the City Treasurer regarding current investments and future investment opportunities.
• Assist in the development of five-year capital budgets and revenue projections. • Review the annual budget and make recommendations to the City Council. • Studies all fiscal issues and recommends possible improvements and economies. • Issue reports to the City Council on the City's investment and financial conditions.

STAFF LIAISON
City Administrator, Finance Director and/or designated staff member(s).

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31 FINANCIAL AUDIT OVERSIGHT COMMITTEE

MEMBERSHIP
The Financial Audit Oversight Committee consists of five (5) members who serve for a period of three (3) years. Members are chosen from residents (18 years or over) of the City (residency requirement can be waived by City Council) who have knowledge of accounting/financial principles and it is desirable that they have experience in government accounting. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Financial Oversight Committee are held at 67:00 p.m. quarterly the second Monday in City Hall.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council and City Administrator with their primary role being to provide an internal audit function. • Assist with the development and issuance of a Request for Proposals from qualified audit firms to perform an internal review of selected financial activities and internal control procedures; to interview qualified proposers; to negotiate cost; and to report to the City Council with a recommendation for audit firm selection. • Return to the City Council with recommendations for administrative policies and procedures.

STAFF LIAISON
Director of Finance and/or designated staff member(s).

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32 HERITAGE FESTIVAL COMMITTEE

MEMBERSHIP
The Heritage Committee, consisting of seven (7) members to be known as the Executive Board, has been established by the City Council, and shall have as its responsibility and purpose the planning and execution of the City's annual Heritage Celebration and related Heritage activities within the Community. The Committee may enlist the help and support of a variety of other volunteers to assist in carrying out its purpose. The City Council shall approve the parade route, theme, budget, and addition or removal of an Executive Board member.

APPOINTMENTS AND VACANCIES
The nine seven members of the Heritage Committee Executive Board shall be appointed by the Mayor of Placentia, with consensus of the Placentia City Council. The ninc (9)seven (7) member Executive Board shall consist of a majority of Placentia residents at all times (i.e. five or more members must be Placentia residents). Additional volunteers interested in assisting with subcommittee work must be added to the subcommittees by majority vote of the Executive Board.

CHAIRPERSON
In January of each year, the Committee shall select a Chairperson from the Executive Board members, by majority vote. The Chairperson shall be a resident of Placentia or have been a member of the Executive Board for a minimum of three years. The chairperson's responsibilities are top reside over meetings and to act as the formal Committee representative to the City Council.

OFFICERS
In addition to the office of Chairperson, each January the officers of 1St Vice Chairperson, 2nd Vice Chairperson, Treasurer, and Secretary, shall be selected from among the Executive Board by majority vote.

MEETINGS
The Committeo &hall hold a public monthly meeting at least once per month in a City fracilityReqular meetings of the Heritage Festival Committee are held on the second Tuesday of each month at 6:15 p.m. Meetings shall be posted and conducted in accordance with the California Ralph M. Brown Act. The attendance of a majority of the Committee's Executive Board.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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33 HISTORICAL COMMITTEE

MEMBERSHIP
The Historical Committee consists of nine (9) regular members who are appointed by the City Council. Committee members typically are familiar with historic preservation principles and practices and have gained knowledge of Placentia history from either long- term residence and/or study and research.

MEETINGS
The Committee meets regularly at 6:00 p.m. on the fourth Tuesday of every month.

Special meetings may be scheduled as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council and Planning Commission, as 9pplicablk on matters related to historical structures and/or sites located in Placentia. • Nominates buildings, sites or districts within the City for designation as local landmarks per Policy No. 703.
• Provides advisory review and recommendations on proposed alterations to locally designated historic resources when requested by the City Council or when required by the Placentia Municipal Code.
• Applies the Secretary of the Interior's Standards for the Treatment of Historic Properties when evaluating proposed changes to historic resources.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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34 CITY COUNCIL

HISTORIC PRESERVATION COMMITTEE

MEMBERSHIP
The City Council Historical Preservation Committee consists of two (2) regular members of the City Council. Committee members typically are familiar with historic preservation principles, land use, and have gained knowledge of Placentia history.

MEETINGS
The Historic Preservation Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to historical preservation in Placentia.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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35 CITY COUNCIL

HOUSING, COMMUNITY AND ECONOMIC DEVELOPMENT

COMMITTEE

MEMBERSHIP
The City Council Housing, Community and Economic Development Committee consists of two (2) regular members of the City Council.

MEETINGS
The City Council Housing, Community and Economic Development Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to significant developments as it relates to land use regulations, urban design and building standards.
• The Committee may receive presentations or project submittals from private development entities and may review economic/financial documents or proposals.

If private development entities attend and present to the Committee, a City Attorney representative must attend the Committee meeting. • Members review issues related to the City's general plans and zoning, housing, land use regulations, development, building standards and economic development policy.

STAFF LIAISON
City Administrator, Director of Development Services and/or designated staff member(s).

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36 CITIZENS' OVERSIGHT COMMITTEE

MEMBERSHIP
The Measure UCitizens' Oversight Committee consists of threetwe (23) residents the City Treasurer.

MEETINGS
Regular meetings of the Measure UCitizens' Oversight Committee are held at 5:
quarterly on the fourth fuesdavThursday of the month in City Hall.

POWERS AND DUTIES
• Reviews the City's Measure U revenues and expenditures. • Studies all fiscal issues related to Measure U funding. • Issue reports to the City Council on the City's Measure U conditions.

STAFF LIAISON
City Administrator, Director of Finance and/or designated staff member(s).

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0 p.m.
37 NAVIGATION CENTER ADVISORY BOARD

MEMBERSHIP
The Navigation Center Advisory Board consists of two (2) regular members of the City Council and the following members:
• Representative(s) appointed by the Orange County Board of Supervisors • Representative(s) appointed by the local City Council • Representative(s) appointed by the local Chief of Police • Representative(s) appointed by the local Neighborhood Association (if applicable)
• Representative(s) appointed from the local business association or Chamber of Commerce
• Representative(s) appointed by the local school district • Representative(s) appointed from local homeless outreach agencies

MEETINGS
The Navigation Center Advisory Board meets every other month.

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on matters related to the Placentia Navigation Center.
• Provide ongoing review of the operations of the Placentia Navigation Center. • Enhance community relations.
• Bring forth information of any strengths and successes of the Placentia Navigation Center.
• Bring forth any concerns from the neighborhood, local businesses, City, County, service provider partners, and shelter clients about the operation of the Placentia Navigation Center.
• Oversee the accountability and grievance process and policies of the Placentia Navigation Center.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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38 CITY COUNCIL

OLD TOWN PLACENTIA PARKING COMMITTEE

MEMBERSHIP
The City Council Old Town Placentia Parking Committee consists of two (2) regular members of the City Council

MEETINGS
The City Council Old Town Placentia Parking Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to parking in Old Town Placentia.
• Initiates parking studies and impacts as needed in Old Town and presents findings and recommendations to the Placentia City Council.

STAFF LIAISON
City Administrator, Deputy City Administrator and/or designated staff member(s).

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39 PARKS ARTS AND RECREATION COMMISSION

MEMBERSHIP
The Recreation and Parks Commission consists of five (5) regular members serving a term of office for four (4) years each. All members are appointed by the City Council.

MEETINGS
Regular meetings of the Recreation and Parks Commission are held at 6306:0( p.m. on the second Tuesday of each month in City Hall.

POWERS AND DUTIES
• Acts in an advisory capacity to the City Council and the City Administrator on all policy matters pertaining to all parks presently established by the City Council and all future parks to be established by the City Council and on all recreational programs, cultural arts programs, health/wellness programs and special events for the community. • Assists in the development of plans for seasonal and year-round recreation, arts, special events, and health and wellness activities and programs. • Establishes rules and regulations, subject to the approval of the City Council, for the use of City parks and recreation facilities.
• Adopts a master plan for the development of each City park, subject to the approval of the City Council and reviews subsequent precise plans for conformance to the master plan.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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40 PLACENTIA COMMUNITY FOUNDATION

MEMBERSHIP
The Placentia Community Foundation Board of Directors (Board of Directors) shall consist of eight (8) individuals, who shall be appointed At -Large by the Board of Directors.

In addition to the eight (8) At -Large board members, the Mayor of the City of Placentia, or his/her designee, shall serve as a non-voting ex -officio member of the Board of Directors, representing the interests of the Placentia City Council. The Placentia City Treasurer shall also serve as a non-voting ex -officio member of the Board of Directors.

MEETINGS
Regular meetings of the Placentia Community Foundation are held at 6:15 p.m.8:30 a.m. on the fourth Monday of every month.

POWERS AND DUTIES
• The Placentia Community Foundation is a 501(c)(3) California non-profit public benefit corporation formed on October 22, 2009.
• The Placentia Community Foundation's purpose is to undertake fundraising activities and provide grants and other aid to charitable endeavors on behalf of and in the City of Placentia.
• The Placentia Community Foundation shall accomplish its purpose by seeking to improve cultural, educational, and recreational programs offered by the City, and also by seeking to preserve, protect and enhance the quality of life for residents through helping to support, establish and fund other local non-profit organizations that will directly benefit the Placentia community.
• In 2017, the Placentia Community Foundation updated their Bylaws. These Bylaws may be amended in any manner consistent with the articles of incorporation and the California Nonprofit Public Benefit Corporation Law by a majority of the Board of Directors.

STAFF LIAISON
Until the Foundation is financially able to provide this function on its own, the City shall assign a City Staff member to serve as the Executive Secretary to the Board of Directors, with no voting privileges. The Executive Secretary shall assist with administrative functions of the Board of Directors, keep minutes, and maintain all original documents.

The Foundation shall assign these duties to its own staff member, once it is financially able to do so.

Director of Community Services and/or designated staff member(s) is currently assigned as the Executive Secretary.

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41 PLACENTIA DISASTER COUNCIL

MEMBERSHIP
The Placentia Disaster Council consists of five (5) regular members who serve a term of office for four (4) years. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Placentia Disaster Council are held as needed at Placentia City Hall.

POWERS AND DUTIES
• Title 11- Emergency Organization of the City of Placentia Municipal Code creates the Placentia Disaster Council (PDC) and designates the Mayor to serve as the Chair of the Disaster Council.
• Assist with updating the City's Emergency Operations Plan, Hazardous Mitigation Plan.
• Assist with disaster related table -top exercises and other work plan items associated with emergency management.

STAFF LIAISON
Emergency and Health Services Manager.

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42 PLANNING COMMISSION

MEMBERSHIP
The Planning Commission consists of seven (7) members (per City Charter) appointed by the City Council. The term of office is for four (4) years.

MEETINGS
Regular meetings of the Planning Commission are held at 6:30 p.m. on the second Tuesday of each month in the City Council Chambers.

POWERS AND DUTIES
• After a public hearing thereon, recommends to the City Council the adoption, amendment or repeal of the General Plan, or any part thereof, for the physical development of the City.
• Exercises such control over land subdivisions as is granted to it by the City Council and by the laws of the State of California.
• Makes recommendations concerning proposed public works and for the clearance and rebuilding of blighted or substandard areas within the City. • Exercises such functions with respect to zoning as may be prescribed by ordinance not inconsistent with the City Charter.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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43 PUBLIC FINANCING AUTHORITY OF THE PLACENTIA ENHANCED

INFRASTRUCTURE FINANCING DISTRICT

MEMBERSHIP
The Public Financing Authority of the Placentia Enhanced Infrastructure Financing District consists of five (5) regular members consisting of two (2) members of the City Council, one (1) member of the County Board of Supervisors, and two (2) members of the community.

MEETINGS
Regular meetings of the Placentia Enhanced Infrastructure Financing District Public Financing Authority are held as needed.

POWERS AND DUTIES
• The Placentia Enhanced Infrastructure Financing District ("Placentia EIFD") was formed as a partnership between the City of Placentia and the County of Orange. • The Placentia EIFD was established as a means to fund critical infrastructure of communitywide and regional significance with a focus on the Old Town Placentia Revitalization Plan area, by providing a means to capture property tax increment revenue ("T1") generated by new development within the district. • The City and County formed the Public Financing Authority of the Placentia Enhanced Infrastructure Financing District ("PFA') to act as the governing body of the Placentia EIFD in accordance with EIFD statutes.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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44 SENIOR ADVISORY COMMITTEE

MEMBERSHIP
The Senior Advisory Committee consists of seven (7) members. The members will be appointed by the City Council with two (2) members being representatives from the Placentia Senior Center and five (5) at -large seniors. All members shall be 55 years of age or older.

MEETINGS
The Senior Advisory Committoc mccts every othcr month quartcrly on the second third Wednesday of the month at 5:16 p.m. at the Scnior Ccntcr.City Hall.

The Senior Advisory Committee meets on the second Thursday of every other month at 11:00 a.m. at the Senior Center.

POWERS AND DUTIES
• Act as liaison for all seniors in the City and advise on ways to enrich and enhance the health and quality of life of seniors in the community. • Solicit input and act as a public forum for issues that affect seniors in the City. • Provide advice based on input received to improve the programs, policies, and services provided to seniors. Identify barriers to access by seniors to City services and programs. Form partnerships in the community to educate, inform, and improve the quality of life for seniors.
• Assist with volunteer recruitment.
• Assist with the marketing of the Senior Center services, programs, and events.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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45 CITY COUNCIL

SEWER, UTILITY, RECYCLING AND REFUSE COMMITTEE

MEMBERSHIP
The City Council Sewer, Utility, Recycling and Refuse Committee consists of two (2) regular members of the City Council.

MEETINGS
Regular meetings of the City Council Sewer, Utility, Recycling and Refuse Committee are held as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to utilities, sewer, recycling and refuse matters.
• Reviews proposed rate adjustments, participate in ongoing negotiations and rates studies related to the various utility service providers.

STAFF LIAISON
City Administrator, Deputy City Administrator and/or designated staff members(s).

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46 STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION

MEMBERSHIP
The Streetscape and Transportation Advisory Commission consists of five (5) regular members who serve a term of office for four (4) years. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Streetscape and Transportation Advisory Commission are held at 6:00 p.m. on the third Monday of every other month (odd months).

POWERS AND DUTIES
• Traffic safety issues, active transportation programs and projects; transportation management including neighborhood traffic and parking management programs, review and consideration of permit parking districts and speed hump installation requests and the overall regulation of vehicle, bicycle, and pedestrian traffic withing the City as described in Title 13 of the Placentia Municipal Code. • The Commission shall review recommendations regarding appeals of tree removal requests made by individual property owners, neighborhood associations, or developers denied by City Staff.
• The Commission may make recommendations on designated tree species for specific streets and neighborhoods and shall be incorporated by reference into a future street tree master plan.

STAFF LIAISON
City Engineer/Traffic Engineer and/or designated staff member(s).

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47 CITY COUNCIL

TECHNOLOGY AND INNOVATION COMMITTEE

MEMBERSHIP
The City Council Technology and Innovation Committee consists of two (2) regular members of the City Council.

MEETINGS
Regular meetings of the City Council Technology and Innovation Committee meets as needed.

POWERS AND DUTIES
• Review technology and innovation systems for City operations and applications. • Review the Citywide Fiber Optic System and discuss matters with service providers.
• Reviews Smart Cities systems and meets with vendors to review their products. • Serves in an advisory capacity to City Council on matters related to citywide fiber optic, technology, and smart cities systems and applications.

STAFF LIAISON
City Administrator, Deputy City Administrator, IT Manager and/or designated staff member(s).

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48 VETERANS ADVISORY COMMITTEE

MEMBERSHIP
The Veterans Advisory Committee consists of nine (9) regular members who serve until removed or resign. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Veterans Advisory Committee are held at 4:00 p.m. on the first Monday of February, April, June, and November. ach between April and November.

COMPENSATION
None

POWERS AND DUTIES
• Serves in an advisory capacity to the City Council on veterans' affairs matters within the community.
• Considers veterans' matters submitted by the City Council, staff or public and recommends courses of action where appropriate.
• Matters considered by the committee's scope include all activities within the purview of the City Council relating to the annual Veterans Day Observance Ceremony and activities.
• Committee members are to familiarize themselves with veterans' activities through attendance at local/state/federal veterans' organizations. • Committee members need not be veterans to serve on this committee.

STAFF LIAISON
Police Chief and/or designated staff member(s).

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49 LIST OF DISBANDED COMMITTEES/COMMISSIONS

ADVISORY COMMITTEE ON THE DISABLED

CIVIC CENTER AUTHORITY

CULTURAL ARTS COMMISSION
Ordinance No. 0-2019-11 to disband

ECONOMIC DEVELOPMENT COMMITTEE
Resolution No. R-2019-48 to disband

RECREATION AND PARKS COMMISSION
Ordinance No. 0-2019-11 to disband

TRAFFIC SAFETY COMMISSION
Ordinance No. 0-2019-11 to disband

OVERSIGHT BOARD TO SUCCESSOR AGENCY
Consolidated to Countywide Oversight Board

TRI CITY PARK AUTHORITY
Resolution No. 2016-51 to disband

CITIZENS FISCAL SUSTAINABILITY TASK FORCE

GENERAL PLAN STEERING COMMITTEE

PUBLIC SAFETY FACILITY AD-HOC COMMITTEE

RECREATIONAL VEHICLE PARKING AD-HOC COMMITTEE

YORBA LINDA WATER/GOLDEN STATE WATER DISTRICT

CITYWIDE FIBER OPTIC AND SMART CITY COMMITTEE

CITY COUNCIL DOG PARK AD-HOC COMMITTEE

BLUE RIBBON COMMITTEE FOR SENIOR/COMMUNITY CENTER

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50 CITY OF PLACENTIA

COMMISSION, COMMITTEE
&ADVISORY BOARD
MANUAL
i`)LA CEI Ti1P. CI VI C (2; a I ri.

City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
www.placentia.org
51 MISSION STATEMENT
The City Council is committed to keeping Placentia a pleasant place by providing a safe family atmosphere, superior public services and policies that promote the highest standards of community life.

Placentia's size is 6.6 square miles
s
Compiled by the Office of the City Clerk

ADOPTED BY THE CITY COUNCIL
6/1982

REVISIONS
10/97, 11/2000, 5/2005, 5/2007, 9/2008, 7/2009, 3/2024, 1/2025, 3/2026 52 TABLE OF CONTENTS
Page
I. Introduction 1
II. The Structure of Government 2
III. Membership 4
IV. Officers and Staff 5
V. Meetings, Agendas, Minutes and Procedure 6
VI. Imposed Restraints 9
VII. Relationships to City Council/City Staff/Other
Commissions, Boards and Committees 11
VIII. Conclusion 12
APPENDIX: PLACENTIA COMMISSIONS, COMMITTEES, AND ADVISORY BOARDS DUTIES, MEETING DATES, AND TIMES:

Centennial Steering Committee 15
Civic Center Joint Use Committee 18
Finance and Investment Committee 19
Financial Audit Oversight Committee 20
Heritage Festival Committee 21
Historical Committee 22
City Council Historical Preservation Committee 23
City Council Housing, Community and Economic Development Committee 24 Citizens' Oversight Committee 25
Navigation Center Advisory Board 26
City Council Old Town Placentia Parking Committee 27
Parks Arts and Recreation Commission 28
Placentia Community Foundation 29
Placentia Disaster Council 30
Planning Commission 31
53 Public Financing Authority of the Placentia EIFD 32
Senior Advisory Committee 33
City Council Sewer, Utility, Recycling and Refuse Committee 34 Streetscape and Transportation Advisory Commission 35
City Council Technology and Innovation Committee 36
Veterans Advisory Committee 37
List of Disbanded Committees/Commissions 38
54 I. INTRODUCTION
This Committee Commission and Advisory Board Manual has been prepared in order to provide initial orientation for new members of advisory bodies to the City Council. The obligations of these positions are great, and it is hoped that this Manual will ease the assumption of these responsibilities.

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55 II. THE STRUCTURE OF GOVERNMENT
A. FORM OF GOVERNMENT
Generally, there are two sources of power by which California cities govern themselves.

Copies of the Placentia Charter are available from the City Clerk's Office or on the City's website.

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56 In both instances the primary purpose of these bodies is to gather information, weigh public opinion, and examine issues in depth in order to render a recommendation to the Council. From time to time, it is possible for such body to take independent action. These situations, however, are subject to prescriptions of the City Charter, Municipal Code, or State law and limited to specific actions set forth therein.

A brief description of commissions, boards and committees, and their primary functions, are contained in the appendix. Additional information is available from the City Clerk's Office.

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57 Department Directors, under the direction of the City Administrator, are responsible for the efficient and effective operation of the functions assigned to them. By virtue of their technical training and experience, they are assigned to provide staff assistance as needed to the advisory bodies. Advisory bodies have no authority to supervise or direct the work of a department. This is done only through the City Administrator.

III. MEMBERSHIP
A. APPOINTMENTS

Each member must be administered the oath of office by the City Clerk, City Attorney, Commission secretary, or a member of the commission. Each commission member is required to complete, AB1234 Ethics Training, payroll forms required by Human Resources, attend the mandatory annual orientation and training, adhere to the Code of Ethics and Conduct adopted by the City Council on November 15, 2022.

Planning Commission members are required to complete a Statement of Economic Interest form.

2. To Boards, Committees and Ad -Hoc Committees
Appointment to boards and committees varies based on Council established guidelines.

Requirements for each board and committee varies dependent upon responsibilities and duties.

The position of any member is automatically vacated under the following circumstances:

1. A member ceases to meet the qualifications for office.

2. A member's resignation is accepted by the City Council.

3. A majority of the City Council removes the member from a commission, board or committee.

4. A member is absent from three (3) consecutive meetings of the commission, board or committee except when excused for illness or being out of the City.

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58 C. VACANCIES
Commission and Advisory Board vacancies are filled by appointment of the City Council.

Appointments made during a term shall be for the unexpired portion of the term of the vacant position.

Conferences are limited to those held within the State of California. Travel expenses are

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59 provided per City policy on the same basis as provided for management staff subject to budget approval.

Agendas and minutes shall be prepared, posted and maintained in accordance with all laws and policies of the State of California and the City.

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60 E. QUORUM
A quorum consists of a majority of the members of any one body. A quorum is required for the conduct of business at any meeting whether it is a regular, adjourned or special meeting. Members are expected to be present at all meetings, however, should a member know in advance that attendance would be impossible, the member should notify the commission secretary or chairperson as soon as possible.

F. ADA ACCOMMODATION FOR REMOTE PARTICIPATION
Members with disabilities may participate remotely as a reasonable accommodation.

Standard teleconferencing rules do not apply in this case. The member must use audio and visual technology unless a physical condition requires off -camera participation.

Before any action is taken, the member must announce whether any individuals 18 years or older are present in the room and their relationship. Remote participation counts as physical attendance for quorum purposes.

G. AGENDAS
Each commission, board or committee has an assigned staff liaison serving as secretary.

The secretary is responsible for the preparation and distribution of an agenda and supporting documents prior to each meeting. Agendas must be posted 72 hours before a regular meeting.

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61 H. MINUTES
Minutes are taken of all commission, board and committee meetings, transcribed and usually mailed out or e-mailed with the next agenda to the members, Councilmembers, and representatives of the news media who file written requests for same.

While other avenues exist for communication of interest or opinion, the meeting minutes remain the official document of record.

I. PROCEDURE
Robert's Rules of Order
Each commission, board or committee may adopt such rules and procedures as it feels necessary to accomplish its duties. Such rules are subject to City Council approval before becoming effective. In the absence of such rules, the guidelines on parliamentary procedure contained in Robert's Rules of Order Newly Revised (RRONR) will be followed.

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62 VI. IMPOSED RESTRAINTS
Certain limitations have been placed upon the powers of the City Council and its appointed commissions, boards and committees by statutory and case law. In certain instances, application of these restraints may be crucial in the government process. In instances of doubt, the opinion of the City Attorney should be sought.

B. PUBLIC RECORDS LAWS
The Government Code of the State of California provides that all official records of the City are generally open to inspection to any interested person at reasonable times.

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63 E. SOCIAL MEDIA POSTING
A single member may post content on social media that relates to the member's official authority without violating the Brown Act, provided that a majority of members do not engage in discussion or respond to each other's posts.

F. DISCRIMINATION AND EQUAL PROTECTION
All rules, regulations, laws, services and facilities must apply equally to all persons and favor shall not be given to any segment of the community. Similarly, all laws and ordinances of the City must afford equal protection to all facets of the community, unless the purpose of a City action requires special classification of the community.

G. DUE PROCESS
All governmental procedures and processes must allow any affected party a right to be heard, and an opportunity to offer testimony on the question at issue in the matter involved. Unfair determinations based on bias, or refusal to permit an opportunity to be heard, etc. may invalidate actions.

H. REASONABLENESS
Every action of municipal government must be reasonable; or, otherwise stated, not capricious, extreme, arbitrary or abusive. Simply stated, actions must be justified by a rational basis.

I. USE OF PUBLIC PROPERTY
Public property, equipment and facilities may not be used for private or personal purposes. Facilities, equipment and supplies provided by the City are to be used for official functions only.

J. TICKET DISTRIBUTION POLICY
In December 2008, the Fair Political Practices Commission ("FPPC") amended Section 18944.1 of the California Code of Regulations relating to tickets or passes to events distributed to, or at the behest of, public officials.

The City of Placentia City Council at the March 3, 2009 meeting approved Resolution No.

K. CODE OF ETHICS AND CONDUCT
In November 2022 the City Council adopted the Code of Ethics and Conduct which states that the City of Placentia will operate and do business with the highest level of integrity, professional and personal responsibility. The purpose of the code is to encourage high

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64 standards of behavior by public elected and appointed officials to assist with decision- making and to increase public confidence in the institutions and officials that serve them.

L. AB1234 ETHICS TRAINING
State law requires local agency officials — including many commissioners, committee members and board members — to receive at least two hours of training in general ethics principles and ethics laws relevant to their public service every two years (AB1234).

Additional trainings may be required on a periodic basis.

VII. RELATIONSHIPS WITH COUNCIL. CITY

The final authority and responsibility for public policy decisions rests with the City Council.

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65 B. STAFF RELATIONS
Staff personnel are assigned by the City Administrator to assist and act in a technical capacity to commissions, boards or committees. It is not expected that every staff recommendation will be followed; however, because of staffs technical knowledge, full consideration should be given to their recommendations. Just as any advisory board is held accountable to the City Council, so is staff to the City Administrator.

Staff has been employed by the City Administrator to provide technical guidance. Staff members are obligated to make objective recommendations.

A commission, board or committee is created as an advisory arm of the Council as the result of a policy decision. Each has been charged with certain responsibilities in

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66 specified areas and it is within these that the body should act. It may be that a member or minority of members of an advisory board may disagree with an established policy.

The City is proud of its citizen participation and extends a hearty welcome and thanks to all commission, board and committee appointees.

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67 APPENDIX

PLACENTIA COMMISSIONS, COMMITTEES, AND ADVISORY BOARDS

DUTIES, MEETING DATES, AND TIMES

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68 CENTENNIAL STEERING COMMITTEE

MEMBERSHIP
The Centennial Steering Committee consists of
o One (1) Member of the Placentia City Council / Placentia Rotary o Four (4) City Council Designees
o One (1) Member from Kiwanis
o One (1) Member from Placentia Library
o One (1) Member from Women's Round Table
o One (1) Member from Placentia Yorba Linda Unified School District o One (1) Member from Veterans Advisory Committee
o One (1) Member from Placita Santa Fe Merchants
o One (1) Member from Chamber of Commerce
o One (1) Member from Senior Advisory Committee
o One (1) Member from Heritage Festival Committee
o Two (2) Members from Historical Committee

MEETINGS
The Centennial Steering Committee meets the second Monday of each month at 5:00 p.m. starting on February 10, 2025.

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69 celebrations, a finalized event and activities timeline, and dissemination of core marketing materials across various social media platforms and mailers.

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70 Participation Subcommittee to feature a "Local Business Spotlight" at centennial events, allowing selected sponsors to showcase their products or services.

STAFF LIAISON
Communications and Marketing Manager and/or designated staff member(s).

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71 CIVIC CENTER JOINT USE COMMITTEE

MEETINGS
Meetings of the Civic Center Joint Use Committee are held quarterly.

POWERS AND DUTIES
• The Civic Center Joint Use Committee serves as an Advisory Board to the City Council and the Library Board of Trustees on matters relating to the Civic Center.

STAFF LIAISON
City Administrator and Deputy City Administrator and/or designated staff member(s).

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72 FINANCE AND INVESTMENT COMMITTEE

MEMBERSHIP
The Finance and Investment Committee consists of three (3) members, the Mayor, Mayor Pro Tem, and City Treasurer.

MEETINGS
Regular meetings of the Finance and Investment Committee are held at 5:30 p.m. quarterly on the fourth Thursday of the month in City Hall.

STAFF LIAISON
City Administrator, Finance Director and/or designated staff member(s).

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73 FINANCIAL AUDIT OVERSIGHT COMMITTEE

MEETINGS
Regular meetings of the Financial Oversight Committee are held at 6:00 p.m. quarterly the second Monday in City Hall.

STAFF LIAISON
Director of Finance and/or designated staff member(s).

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74 HERITAGE FESTIVAL COMMITTEE

APPOINTMENTS AND VACANCIES
The seven members of the Heritage Committee Executive Board shall be appointed by the Mayor of Placentia, with consensus of the Placentia City Council. The seven (7) member Executive Board shall consist of a majority of Placentia residents at all times (i.e. five or more members must be Placentia residents). Additional volunteers interested in assisting with subcommittee work must be added to the subcommittees by majority vote of the Executive Board.

OFFICERS
In addition to the office of Chairperson, each January the officers of 1st Vice Chairperson, 2nd Vice Chairperson, Treasurer, and Secretary, shall be selected from among the Executive Board by majority vote.

MEETINGS
Regular meetings of the Heritage Festival Committee are held on the second Tuesday of each month at 6:15 p.m. Meetings shall be posted and conducted in accordance with the California Ralph M. Brown Act. The attendance of a majority of the Committee's Executive Board.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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75 HISTORICAL COMMITTEE

MEETINGS
The Committee meets regularly at 6:00 p.m. on the fourth Tuesday of every month.

Special meetings may be scheduled as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council and Planning Commission, as applicable, on matters related to historical structures and/or sites located in Placentia. • Nominates buildings, sites or districts within the City for designation as local landmarks per Policy No. 703.
• Provides advisory review and recommendations on proposed alterations to locally designated historic resources when requested by the City Council or when required by the Placentia Municipal Code.
• Applies the Secretary of the Interior's Standards for the Treatment of Historic Properties when evaluating proposed changes to historic resources.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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76 CITY COUNCIL

HISTORIC PRESERVATION COMMITTEE

MEETINGS
The Historic Preservation Committee meets as needed.

POWERS AND DUTIES
• Serves in an advisory capacity to City Council on matters related to historical preservation in Placentia.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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77 CITY COUNCIL

HOUSING, COMMUNITY AND ECONOMIC DEVELOPMENT

COMMITTEE

MEMBERSHIP
The City Council Housing, Community and Economic Development Committee consists of two (2) regular members of the City Council.

MEETINGS
The City Council Housing, Community and Economic Development Committee meets as needed.

STAFF LIAISON
City Administrator, Director of Development Services and/or designated staff member(s).

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78 CITIZENS' OVERSIGHT COMMITTEE

MEMBERSHIP
The Citizens' Oversight Committee consists of three (3) residents.

MEETINGS
Regular meetings of the Citizens' Oversight Committee are held at 5:00 p.m. quarterly on the fourth Tuesday of the month in City Hall.

STAFF LIAISON
City Administrator, Director of Finance and/or designated staff member(s).

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79 NAVIGATION CENTER ADVISORY BOARD

MEETINGS
The Navigation Center Advisory Board meets every other month.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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80 CITY COUNCIL

OLD TOWN PLACENTIA PARKING COMMITTEE

MEMBERSHIP
The City Council Old Town Placentia Parking Committee consists of two (2) regular members of the City Council

MEETINGS
The City Council Old Town Placentia Parking Committee meets as needed.

STAFF LIAISON
City Administrator, Deputy City Administrator and/or designated staff member(s).

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81 PARKS ARTS AND RECREATION COMMISSION

MEMBERSHIP
The Recreation and Parks Commission consists of five (5) regular members serving a term of office for four (4) years each. All members are appointed by the City Council.

MEETINGS
Regular meetings of the Recreation and Parks Commission are held at 6:00 p.m. on the second Tuesday of each month in City Hall.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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82 PLACENTIA COMMUNITY FOUNDATION

MEMBERSHIP
The Placentia Community Foundation Board of Directors (Board of Directors) shall consist of eight (8) individuals, who shall be appointed At -Large by the Board of Directors.

MEETINGS
Regular meetings of the Placentia Community Foundation are held at 6:15 p.m. on the fourth Monday of every month.

The Foundation shall assign these duties to its own staff member, once it is financially able to do so.

Director of Community Services and/or designated staff member(s) is currently assigned as the Executive Secretary.

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83 PLACENTIA DISASTER COUNCIL

MEETINGS
Regular meetings of the Placentia Disaster Council are held as needed at Placentia City Hall.

STAFF LIAISON
Emergency and Health Services Manager.

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84 PLANNING COMMISSION

MEMBERSHIP
The Planning Commission consists of seven (7) members (per City Charter) appointed by the City Council. The term of office is for four (4) years.

MEETINGS
Regular meetings of the Planning Commission are held at 6:30 p.m. on the second Tuesday of each month in the City Council Chambers.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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85 PUBLIC FINANCING AUTHORITY OF THE PLACENTIA ENHANCED

INFRASTRUCTURE FINANCING DISTRICT

MEETINGS
Regular meetings of the Placentia Enhanced Infrastructure Financing District Public Financing Authority are held as needed.

STAFF LIAISON
Director of Development Services and/or designated staff member(s).

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86 SENIOR ADVISORY COMMITTEE

MEETINGS
The Senior Advisory Committee meets on the second Thursday of every other month at 11:00 a.m. at the Senior Center.

STAFF LIAISON
Director of Community Services and/or designated staff member(s).

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87 CITY COUNCIL

SEWER, UTILITY, RECYCLING AND REFUSE COMMITTEE

MEMBERSHIP
The City Council Sewer, Utility, Recycling and Refuse Committee consists of two (2) regular members of the City Council.

MEETINGS
Regular meetings of the City Council Sewer, Utility, Recycling and Refuse Committee are held as needed.

STAFF LIAISON
City Administrator, Deputy City Administrator and/or designated staff members(s).

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88 STREETSCAPE AND TRANSPORTATION ADVISORY COMMISSION

MEETINGS
Regular meetings of the Streetscape and Transportation Advisory Commission are held at 6:00 p.m. on the third Monday of every other month (odd months).

STAFF LIAISON
City Engineer/Traffic Engineer and/or designated staff member(s).

CITY COUNCIL

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89 TECHNOLOGY AND INNOVATION COMMITTEE

MEMBERSHIP
The City Council Technology and Innovation Committee consists of two (2) regular members of the City Council.

MEETINGS
Regular meetings of the City Council Technology and Innovation Committee meets as needed.

STAFF LIAISON
City Administrator, Deputy City Administrator, IT Manager and/or designated staff member(s).

VETERANS ADVISORY COMMITTEE

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90 MEMBERSHIP
The Veterans Advisory Committee consists of nine (9) regular members who serve until removed or resign. All members are appointed by the City Council and serve at the discretion of the Council.

MEETINGS
Regular meetings of the Veterans Advisory Committee are held at 4:00 p.m. on the first Monday of February, April, June, and November.

COMPENSATION
None

STAFF LIAISON
Police Chief and/or designated staff member(s).

LIST OF DISBANDED COMMITTEES/COMMISSIONS

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91 ADVISORY COMMITTEE ON THE DISABLED

CIVIC CENTER AUTHORITY

CULTURAL ARTS COMMISSION
Ordinance No. 0-2019-11 to disband

ECONOMIC DEVELOPMENT COMMITTEE
Resolution No. R-2019-48 to disband

RECREATION AND PARKS COMMISSION
Ordinance No. 0-2019-11 to disband

TRAFFIC SAFETY COMMISSION
Ordinance No. 0-2019-11 to disband

OVERSIGHT BOARD TO SUCCESSOR AGENCY
Consolidated to Countywide Oversight Board

TRI CITY PARK AUTHORITY
Resolution No. 2016-51 to disband

CITIZENS FISCAL SUSTAINABILITY TASK FORCE

GENERAL PLAN STEERING COMMITTEE

PUBLIC SAFETY FACILITY AD-HOC COMMITTEE

RECREATIONAL VEHICLE PARKING AD-HOC COMMITTEE

YORBA LINDA WATER/GOLDEN STATE WATER DISTRICT

CITYWIDE FIBER OPTIC AND SMART CITY COMMITTEE

CITY COUNCIL DOG PARK AD-HOC COMMITTEE

BLUE RIBBON COMMITTEE FOR SENIOR/COMMUNITY CENTER

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Placentia City CouncilMarch 17, 2026

Placentia City Council
March 17, 2026