Docusign Envelope ID: 5B00E601-CE9A-8E45-806C-A68F7C5A74CC Placentia City Council Special Meeting
Placentia City Council acting as Successor Agency to the Placentia Redevelopment Agency, Placentia Industrial Commercial Development Authority, Placentia Public Financing Authority
MINUTES
September 8, 2026
City Council Chambers - 401 E. Chapman Avenue, Placentia, CA MINUTES OF THE PLACENTIA CITY COUNCIL SPECIAL CLOSED SESSION MEETING — 5:00 P.M.
CALL TO ORDER - Mayor Wanke called the meeting to order at 5:01 p.m.
ROLL CALL - PRESENT: Council Member/Board Member Hummer, Kirwin, Smith, Yamaguchi, Wanke ABSENT: None
ORAL COMMUNICATIONS - None
CLOSED SESSION PROCEEDINGS
City Clerk McKinnell announced the City Council/ Boards of Directors would recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code Section § 54956.9(d)(2): 3 Cases
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code Section § 54956.9 (d)(1): 2 cases a. Orange County Health Care Agency vs City of Placentia, Case No. FA0024554 b. Burroughs v. City of Placentia et al., Case No.30-2026-01542582-CU-CR-CJC
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code Section § 54956.8: 2 cases
a. Property: Right-of-way at 207 W. Crowther
Agency Negotiators: Acting City Administrator Ramirez; Director of Public Works/ City Engineer Tanio Negotiating Party: BNSF Railway
Under Negotiation: Price and Terms of Payment
b. Property: City right-of-way west of 450 S. Placentia Ave.
Agency Negotiators: Acting City Administrator Ramirez; Director of Development Services Lambert Negotiating Party: CY Hospitality LLC
Under Negotiation: Price and Terms of Payment
RECESS - The City Council and Boards of Directors recessed until their 6:00 p.m. Special Meeting.
MINUTES OF THE PLACENTIA CITY COUNCIL SPECIAL MEETING - 6:00 P.M.
CALL TO ORDER - Mayor Wanke called the meeting to order at 6:05 p.m.
ROLL CALL - PRESENT: Council Member/Board Member Hummer, Kirwin, Smith, Yamaguchi, Wanke ABSENT: None
STAFF PRESENT
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Docusign Envelope ID: 5B00E601-CE9A-8E45-806C-A68F7C5A74CC City Attorney/Authority Counsel Christian Bettenhausen; Acting City Administrator Rosanna Ramirez; Fire Chief Jason Dobine; Director of Development Services Joe Lambert; Director of Public Works Chris Tanio; Director of Community Services Lydie Gutfeld; Acting Director of Finance Gavin Houn; City Clerk Robert McKinnell; Deputy City Clerk Brooke Lovell
INVOCATION - Chaplain Charles Frost
PLEDGE OF ALLEGIANCE - Fire Chief Jason Dobine
RECESSED due to a technological disruption at 6:07 p.m.
CONVENED into Closed Session at 6:11 p.m.
Staff reset the audiovisual equipment that caused the technological disruption.
RECONVENED into Open Session at 6:32 p.m. as the technological disruption was resolved.
ROLL CALL - PRESENT: Council Member/Board Member Hummer, Kirwin, Smith, Yamaguchi, Wanke ABSENT: None
PRESENTATIONS - None
CLOSED SESSION REPORT
City Attorney/Authority Counsel Bettenhausen stated Council discussed five of the seven items and provided direction. Additionally, he reported Councilwould reconvene into closed session to discuss the remaining two items at end of the meeting. No further report.
CITY ADMINISTRATOR REPORT - None
ORAL COMMUNICATIONS
Santosh Sabnis requested clarification on the City Administrator vacancy, the appointment of acting City Administrator Ramirez, and related public communication.
City Clerk McKinnell stated the City Clerk's Office received the following electronic communications:
Alex Brown submitted two comments regarding reported management and data issues at the Orange County Animal Care and requested City Council to review its contract with the shelter; Michael Mavrovouniotis commented on Orange County Animal Care's leadership; Jane Doe submitted two comments requesting guidance from the City Attorney on potential conflict -of -interests regarding Mayor Pro Tem Yamaguchi, the July 21, 2026 landscaping agreement, and interactions involving Mr. Ganish and asked for clarification on any required disclosures or recusals; and Concerned OC Citizen requested information on the due diligence conducted regarding the Acting City Administrator's appointment.
CITY COUNCIL/BOARD MEMBER COMMENTS
Mayor Pro Tem Yamaguchi reported attending the Symphony in the Park at the Bradford House and thanked the Pacific Symphony and the Community Services Department for providing live classical -music programming in the community. He announced a second Symphony in the Park event on Saturday, September 12, 2026, at Parque de Arroyo Verde from 4:30 to 8:00 p.m., and encouraged residents to attend.
Mayor Wanke thanked all the members of the public for their patience as the City adhered to the new SB 707 Brown Act regulations during the technological disruption.
1. CONSENT CALENDAR
Acting City Administrator Ramirez requested items 1.f and 1.g to be continued to the Special Meeting of City Council on September 22, 2026. Motion by Kirwin, seconded by Yamaguchi, and carried a 5-0 vote, to continue items 1.f and Placentia City Council/Successor Agency/ICDA/PPFA Minutes - Special Meeting September 8, 2026 Page 2 of 5
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1.gto the Special Meeting of the City Council on September 22, 2026. Motion by Yamaguchi, seconded by Smith, and carried a 5-0 vote, to approve the balance of the Consent Calendar, as recommended.
1.a CONSIDERATION TO WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS Recommended Action: It is recommended that the City Council:
Approve.
(Approved 5-0, as recommended)
1.b
1.c
APPROVAL OF MINUTES
Recommended Action: It is recommended that the City Council:
Approve minutes of the Regular Meeting of the City Council/Successor Agency/ICDA/PPFA on July 21, 2026.
(Approved 5-0, as recommended)
REGISTERS FOR SEPTEMBER 8, 2026
Fiscal Impact:
Check Registers: $ 1,627,600.79
Electronic Disbursement Registers: $ 5,867,687.49
Recommended Action: It is recommended that the City Council:
Receive and file.
(Approved 5-0, as recommended)
1.d APPROVE AN ADDENDUM TO THE DEFINED CONTRIBUTION PLANS FOR DESIGNATED MISCELLANEOUS EMPLOYEES PARTICIPATING IN THE 2.0% AT 60 OR 2.0% AT 62 RETIREMENT
FORMULA UNDER CALPERS
Fiscal Impact: There is no budget impact to approve the attached addendum.
Recommended Action: It is recommended that the City Council:
1. Approve the amendment to the City of Placentia 401(a) Defined Contribution Plan administered by MissionSquare Retirement Solutions for designated miscellaneous employees participating in the City's 2.0% at 60 or 2.0% at 62 retirement formulas under CaIPERS; and
2. Authorize the Acting City Administrator, or designee, to execute all necessary documents to update the plan.
(Approved 5-0, as recommended)
1.e APPROVE AN ADDENDUM TO THE DEFINED CONTRIBUTION PLAN FOR DESIGNATED FIRE
EMPLOYEES NOT PARTICIPATING IN RETIREMENT FORMULAS PROVIDED UNDER CALPERS Fiscal Impact: There is no budget impact to approve the attached addendum.
Recommended Action: It is recommended the City Council:
1. Approve the Addendum to the City of Placentia 401(a) Defined Contribution Plan administered by MissionSquare Retirement Solutions for designated Fire employees not participating in retirement formulas provided under CaIPERS, reflecting the employer contribution provisions contained in the current labor agreements; and
2. Authorize the Acting City Administrator, or designee, to execute all necessary documents to update the plan.
(Approved 5-0, as recommended)
1.f RESOLUTION ADOPTING A SIDE LETTER AGREEMENT AMENDING THE MEMORANDUM OF
UNDERSTANDING OF THE CITY OF PLACENTIA POLICE MANAGEMENT ASSOCIATION TO UPDATE THE
UNIFORM ALLOWANCE REPORTING
Fiscal Impact: There is no budget impact to adopt the attached resolution.
Recommended Action: It is recommended that the City Council:
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1.g
Adopt Resolution No. R-2026-60, A Resolution of the City Council of the City of Placentia, California, amending Resolution No. R-2026-04 adopting a side letter agreement amending the memorandum of understanding of the City of Placentia Police Management Association to update the uniform allowance reporting.
(Continued to the Special Meeting of the City Council on September 22, 2026) Motion by Kirwin, seconded by Yamaguchi, and carried a 5-0 vote, to continue the item to a Special Meeting of the City Council on September 22, 2026.
RESOLUTION APPROVING AN AMENDMENT TO THE COMPENSATION PLAN FOR CITY OF PLACENTIA
MID -MANAGEMENT AND EXECUTIVE MANAGEMENT EMPLOYEES TO UPDATE UNIFORM ALLOWANCE
REPORTING
Fiscal Impact: There is no budget impact to adopt the attached resolution.
Recommended Action: It is recommended that the City Council:
Adopt Resolution No. R-2026-61, A Resolution of the City Council of the City of Placentia, California, amending Resolution No. R-2025-58 and amending the unrepresented Mid -Management And Executive Management Compensation Plan (MGT 25-27) to update the uniform allowance reporting. (Continued to the Special Meeting of the City Council on September 22, 2026) Motion by Kirwin, seconded by Yamaguchi, and carried a 5-0 vote, to continue the item to a Special Meeting of the City Council on September 22, 2026.
1.h APPROVAL OF A MAINTENANCE SERVICES AGREEMENT FOR THE REPLACEMENT OF TRASH RECEPTACLES AT CHAMPIONS SPORTS COMPLEX IN THE AMOUNT OF $80,034.12 Fiscal Impact:
Expense: $70,034.12 Parks and Rec DIF Acct. #307-30000-9400 27-703 $10,000.00 Cal Recycle SB 1383 Local Assistance Grant Acct. #203-80000-6122 27-103 Contingency: S 4.001.71 Acct. #307-30000-9400 27-703
Total Cost: $84,035.83
Recommended Action: It is recommended that the City Council:
1. Approve a Maintenance Services Agreement with Vincor Construction, Inc. in the amount of $80,034.12, with an additional 5% contingency in the amount of $4,001.71, for a total not -to - exceed amount of $84,035.83; and
2. Approve use of Cal Recycle SB 1383 Local Assistance Grant in the amount of $10,000.00; and
3. Adopt Budget Resolution No. R-2026-62, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2026-27 in compliance with City Charter of the City of Placentia Section 1206 pertaining to appropriations for actual expenditures; and
4. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.i AMENDMENT NO. 2 TO PUBLIC WORKS AGREEMENT WITH R.J. NOBLE COMPANY FOR CONSTRUCTION SERVICES RELATED TO THE FY 24-25 RESIDENTIAL STREET REHABILITATION PROJECT NO. 26-104
Fiscal Impact:
Additional Expense: $ 60,171.64 Extra work for soil stabilization and pavement reconstruction Budget: $654,176.00 Fiscal Year 2025-26 CIP, Measure M (211-90300-9600) Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 2 to a Public Works Agreement with RJ Noble Company for an additional $60,171.64 for a cumulative not -to -exceed amount of $2,373,779.22; and
2. Authorize the Acting City Administrator, and/or her designee, to execute the necessary documents, in a form approved by the City Attorney.
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1.j
(Approved 5-0, as recommended)
AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH T.Y. LIN INTERNATIONAL,
FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES RELATED TO THE GOLDEN AVENUE BRIDGE PROJECT NO. 1801
Fiscal Impact:
Additional Expense: $ 302,848.00 Construction Management and Inspection Available Bud:;et: $6.375.873.55 Total Project Budget
Community Project Funding/Congressionally Directed Spending (CPFCDS) (505-90300-9600)
Highway Bridge Program (HBP) (224-90400-9600)
County of Orange OC Loop Segment D Contribution
Measure U (including required City Federal Match)(102-90300- 9600)
$2,200,000.00
$2,647,046.00
$ 215,682.00
$1,313,145.55
Recommended Action: It is recommended that the City Council:
1. Approve Amendment No. 1 to the Professional Services Agreement with T.Y. Lin International, for an additional $302,848, to provide additional professional construction management and inspection services for the Golden Avenue Bridge Project for a cumulative contract not -to -exceed amount of $1,015,939; and
2. Authorize the Acting City Administrator and/or her designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARINGS - None
3. REGULAR AGENDA - None
CITY COUNCIL/BOARD MEMBERS REQUESTS
Mayor Pro Tem Yamaguchi requested to agendize a review of the City's contract with Flock Security Camera Systems.
RECESSED into Closed Session at 6:39 p.m.
RECONVENED into Open Session at 7:29 p.m.
CLOSED SESSION REPORT
City Attorney/Authority Counsel Bettenhausen stated Council discussed the remaining two items, provided direction, and took no reportable action. He further reported a vacancy in the City Administrator position and stated pursuant to City policies; the Deputy City Administrator assumes the role during a vacancy. No further report.
ADJOURNMENT
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:30 p.m., to a Special Meeting of City Council on Tuesday, September 22, 2026.
R4 H X 4.44.0
Chad P. Wanke, Mayor/Agency Chair Robert S. McKinnell, City Clerk/Agency Secretary Placentia City Council/Successor Agency/ICDA/PPFA Minutes - Special Meeting September 8, 2026
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