________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 11, 2022
CLOSED SESSION 4:00 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:00 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel – Liability Claims Government Code §54956.95
Claimant Name: Virginia Hunt, Marissa Hunt
Agency claimed against: City of Placerville
Item 2: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Local 39
Item 3: Public Employment Performance Evaluation
Government Code § 54957
City Manager
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:07 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Saragosa (left at 7:15 p.m.), Taylor, Thomas
Absent: Neau
3. CEREMONIAL MATTERS
3.1 Recognize the Work, Effort, Financial and other Participation that went into the Planning, Design, Funding and Construction of the Vietnam Memorial and Monument Garden at Bedford and Main Streets (Mr. Zeller)
Recognition postponed in order to complete the project. Recognition will be rescheduled in the future.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
3.2 State of the City (Mayor Thomas)
Mayor Thomas shared his State of the City Address.
3.3 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson
Adjourned the meeting Sine-Die and appointed the City Manager as Temporary Chairperson. At this time, the City Manager called the meeting to order and requested nominations from the City Council for the election of Mayor.
It was moved by Councilmember Saragosa and seconded by
Councilmember Borellli that the City Council appoint Vice-Mayor Taylor to the position of Mayor. No other nominations were received. The motion was passed by the following roll-call vote:
AYES: Saragosa, Thomas, Borelli, Taylor
NOES: None
ABSENT: Neau
ABSTAIN: None
Mayor Taylor shared a brief statement.
3.4 The Mayor Calls for Nominations for Vice-Mayor
The newly elected Mayor then called for nominations for Vice-Mayor. It was moved by Councilmember Thomas and seconded by Mayor Taylor that the City Council appoint Councilmember Saragosa to the position of Vice-Mayor. A nomination was also made by Councilmember Borelli to nominate Councilmember Neau but a second was not received. The motion was passed by the following roll-call vote:
AYES: Borelli, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Neau
ABSTAIN: None
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney stated the City Council met in Closed Session regarding Virgina and Marissa Hunt and voted with a unanimous decision, with Councilmember Neau absent, to settle the claim. The Council discussed Local 39 Bargaining Unit labor negotiations and provided direction to Staff. The City Manager evaluation was completed.
5. ADOPTION OF AGENDA
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
It was moved by Councilmember Thomas and seconded by Vice-Mayor Saragosa that the City Council move Items 12.2 and 12.4 before Item 12.1 and adopt the agenda as modified. The motion was passed by the following roll-call vote:
AYES: Borelli, Saragosa, Thomas, Taylor
NOES: None
ABSENT: Neau
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Receive and File Presentation by Pioneer Community Energy Regarding Implementation in the City of Placerville (Mr. Morris) Don Eckert and Mark Riffey provided information regarding Pioneer Community Energy.
Public comment was received from Ruth Michaelson.
6.2 Brief Comments by the City Council
Brief comments were made by the City Council.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of December 14, 2021 (Ms. O’Connell)
Approved the Minutes of the regular City Council meeting of December 14, 2021.
7.2 Approve the Accounts Payable Registers for December 28, 2021 and January 4, 2022 (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register for Pay Periods 13 and 14 (Mr. Warren) Approved the Payroll Registers for Pay Periods 13 and 14.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and Filed Public Records Requests.
7.5 Adopt a Resolution:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
1. Approving a Budget Appropriation of $36,000 in State Local Roadway Safety Plan (LRSP) Funds for the City of Placerville LRSP Project (CIP #42248); and
2. Approving a Budget Appropriation of $4,000 from the Measure L Fund Operating Reserve for the Said Project (Ms. Neves) Resolution No. 9030
Adopted a resolution for the following actions:
1. Approving a Budget Appropriation of $36,000 in State Local Roadway Safety Plan (LRSP) Funds for the City of Placerville LRSP Project (CIP #42248); and
2. Approving a Budget Appropriation of $4,000 from the Measure L Fund Operating Reserve for the Said Project
7.6 Adopt a Resolution Approving a Budget Appropriation of $21,500 in State Highway Safety Improvement Program (HSIP) Funds for the Highway 50 Corridor Intersection Pedestrian Safety Project (CIP #42247) (Ms. Neves)
Resolution No. 9031
Adopted a resolution approving a budget appropriation of $21,500 in State Highway Safety Improvement Program (HSIP) funds for the Highway 50 Corridor Intersection Pedestrian Safety Project (CIP #42247).
7.7 Adopt a Resolution Approving a Budget Appropriation of $200,000 in Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Funds for the US 50 Corridor Action Plan – Trip to Green Pilot Project (CIP #42209). (Ms. Neves)
Resolution No. 9032
Adopted a resolution approving a budget appropriation of $200,000 in Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) funds for the US 50 Corridor Action Plan – Trip to Green Pilot Project (CIP #42209).
7.8 Adopt a Resolution Authorizing the Engineering Department to Release a Request for Proposals for Traffic Engineering Consulting Services for the Traffic Impact Mitigation Fee Program Update (CIP #41701) (Ms. Neves)
Resolution No. 9033
Adopted a resolution authorizing the Engineering Department to release a Request for Proposals for Traffic Engineering Consulting Services for the Traffic Impact Mitigation Fee Program Update (CIP #41701). ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
7.9 Adopt a Resolution:
1. Retroactively Approving and Affirming a Salary Schedule Effective from July 10, 2021 to December 24, 2021 (Attachment “A”) and Implementing the Salary Provisions of the Tentative Agreement with the Placerville Police Officers Association Dated November 16, 2021 for all Sworn Officers; and
1. Retroactively Approving and Affirming a Salary Schedule Effective December 25, 2021 (Attachment “B”) (Mr. Warren) Resolution No. 9034
Adopted a resolution for the following actions:
1. Retroactively approving and affirming a Salary Schedule Effective from July 10, 2021 to December 24, 2021 (Attachment “A”) and implementing the salary provisions of the Tentative Agreement with the Placerville Police Officers Association dated November 16, 2021 for all Sworn Officers; and
2. Retroactively approving and affirming a salary schedule effective December 25, 2021 (Attachment “B”)
7.10 Adopt a Resolution:
1. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a 2019 Homeland Security Grant in the Amount of $12,000 for the Purchase of 11 In-Car Tablets for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and
2. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a 2020 Homeland Security Grant in the Amount of $21,500 for the Purchase of 11 In-Car Tablets for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and
3. Approving a $13,456 Budget Appropriation in Additional Homeland Security Grant Funds; and
4. Approving the Purchase of 11 In-Car Getac Tablets from HP, Inc. Not to Exceed $33,500.00 (Chief Wren)
Resolution No. 9035
Adopted a resolution for the following actions:
1. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a 2019 Homeland Security Grant in the Amount of $12,000 for the Purchase of 11 In-Car Tablets for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and
2. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a 2020 Homeland Security Grant in the Amount of ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
$21,500 for the Purchase of 11 In-Car Tablets for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and
3. Approving a $13,456 Budget Appropriation in Additional Homeland Security Grant Funds; and
4. Approving the Purchase of 11 In-Car Getac Tablets from HP, Inc. Not to Exceed $33,500.00
No public comment was received on the Consent Calendar. It was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Neau
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Written Communication
Written Communication items are comments received on non-agenda items pertaining to business within the jurisdiction of the City Council.
These are not items for discussion but can be referred to staff or requested by Council to be placed on a future agenda.
No Written Communications were received.
8.2 Oral Communication
Oral communication was received from John List and Ruth Michaelson.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No Ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Consider the Use of the City Owned Building Located at 525 Main Street for a Nomadic Homeless Shelter Three Nights per Week ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
Through March 31, 2022 and Authorize the Issuance of a Special Temporary Use Permit (Mr. Morris)
Resolution No. 9036
The City Manager presented the item and responded to Council questions.
Public comment was received from Laurel Stroud and Ruth Michaelson.
Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council adopt the use of the City owned building located at 525 Main Street for a Nomadic Homeless Shelter three nights per week through March 31, 2022 and authorize the issuance of a special temporary use permit. The motion was passed by the following roll-call vote:
AYES: Borelli, Taylor, Thomas
NOES: None
ABSENT: Neau, Saragosa
ABSTAIN: None
12.2 Adopt a Resolution Approving the Partial Road Closure of Area Directly Around the Bell Tower for the April 30th, 2022 “Taste on Main” Event Between 10am and 6pm, Keeping the Parking Garage and the West Lane of Stagecoach Alley to Main Street Open (Mr.
Zeller)
Resolution No. 9037
This item was moved to precede Item 12.1. The Community Services Director presented the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli to adopt a resolution approving the partial road closure of the area directly around the Bell Tower for the April 30th, 2022 “Taste on Main” event between 10 a.m. and 6 p.m., keeping the parking garage and the west lane of Stagecoach Alley to Main Street open.
The motion was passed by the following roll-call vote:
AYES: Borelli, Taylor, Saragosa
NOES: None
ABSENT: Neau
ABSTAIN: Thomas
12.3 Adopt a Resolution:
1. Approving a Consulting Services Agreement with Dewberry Engineers, Inc. (Dewberry) in an Amount not to Exceed $29,700 for Preliminary Project Scoping for the Hocking Street Sewer Line Replacement Project (CIP #42245) and Authorizing the City Manager to Execute the Same; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
2. Approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said Project (Ms. Neves)
Resolution No. 9038
The City Engineer summarized the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council adopt a resolution for the following actions:
1. Approving a Consulting Services Agreement with Dewberry Engineers, Inc. (Dewberry) in an Amount not to Exceed $29,700 for Preliminary Project Scoping for the Hocking Street Sewer Line Replacement Project (CIP #42245) and Authorizing the City Manager to Execute the Same; and
2. Approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said Project
The motion was passed by the following roll-call vote:
AYES: Borelli, Taylor, Thomas
NOES: None
ABSENT: Neau, Saragosa
ABSTAIN: None
12.4 Adopt a Resolution:
1. Ratifying an Emergency Construction Contract with Doug Veerkamp General Engineering, Inc. in a Not-to-Exceed Amount of $34,000 to Clear Collapsed Culvert Sections from Hangtown Creek as Part of the Hangtown Creek Culvert Repair (CIP #42013); and
2. Approving a Budget Appropriation in the Amount of $40,000 from the General Fund Unassigned Fund Balance for the Said Project (Ms. Neves)
Resolution No. 9039
This item was moved to follow Item 12.2. The City Engineer summarized the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Saragosa that the City Council adopt a resolution with the following actions:
1. Ratifying an Emergency Construction Contract with Doug Veerkamp General Engineering, Inc. in a Not-to-Exceed Amount of $34,000 to Clear Collapsed Culvert Sections from Hangtown Creek as Part of the Hangtown Creek Culvert Repair (CIP #42013); and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
2. Approving a Budget Appropriation in the Amount of $40,000 from the General Fund Unassigned Fund Balance for the Said Project.
The motion was passed by the following roll-call vote:
AYES: Borelli, Taylor, Saragosa
NOES: None
ABSENT: Neau
ABSTAIN: Thomas
12.5 Adopt a Resolution Requesting $20,000 in Financial Assistance from El Dorado County for the 2021/2022 Fiscal Year to Help Offset Some of the Operational Costs Associated with Providing a Comprehensive Aquatics Program at the Aquatics Center (Mr. Zeller) Resolution No. 9040
The Community Services Director presented the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli to adopt a Resolution requesting $20,000 in financial assistance from El Dorado County for the 2021/2022 Fiscal Year to help offset some of the operational costs associated with providing a comprehensive aquatics program at the Aquatics Center.
The motion was passed by the following roll-call vote:
AYES: Borelli, Taylor, Thomas
NOES: None
ABSENT: Neau, Saragosa
ABSTAIN: None
12.6 Adopt A Resolution Finding a Proclamation of State of Emergency to Apply Within the City, Conditions of Which Pose an Imminent Threat to the Health and Safety to Attendees of In-Person Public Meetings, and Authorizing Teleconference Meetings of City Legislative Bodies Pursuant to Government Code Section 54953(E) (Mr. Morris)
Resolution No. 9041
City Manager presented the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Mayor Taylor to adopt a resolution finding a Proclamation of State of Emergency to apply within the City, conditions of which pose an imminent threat to the health and safety to attendees of in-person public meetings, and authorizing teleconference meetings of city legislative bodies pursuant to Government Code Section 54953(E).
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 10 Visit us on “The Web” at www.cityofplacerville.org
The motion was passed by the following roll-call vote:
AYES: Borelli, Taylor
NOES: Thomas
ABSENT: Neau, Saragosa
ABSTAIN: None
12.7 Consider Request by JSCR Management (Reserve House) for an Extension of the One Year Deadline to Open a Cannabis Business in the City of Placerville (Mr. Morris)
The City Manager presented the item. No public comment was received.
Following Council discussion, the item was tabled to the next regularly scheduled City Council meeting.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No report.
• El Dorado County Transportation Commission
No report.
• LAFCO (El Dorado Local Agency Formation Commission)
No report.
• SACOG (Sacramento Area Council of Governments)
No report.
• Pioneer Community Energy Board of Directors
No report.
• Placerville Fire Safe Council
No report.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were received.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File December 2021 Police Report – Stats (Chief Wren) The December report was received and filed.
15.2 Receive and File December Fire Station 25 Run Report (Chief Cordero)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 11, 2022 11 Visit us on “The Web” at www.cityofplacerville.org
The December report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: City Council Committee Appointments, Measure J Report, Investment Report, Hotel TOT Sharing Agreement, and Reccommendation regarding Special Events
17. ADJOURNMENT @ 8:53 p.m.
The next regularly scheduled Council meeting will be held on January 25, 2022, 4:00 P.M. Closed Session, 5:00 P.M. Regular Meeting.
The next meeting of the City Council will be a Special Meeting for the purpose of strategic planning and will be held on January 25, 2022 Erin H. Strawn, Deputy City Clerk