________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JANUARY 25, 2022
CLOSED SESSION: 4:00
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the City Council Chamber will not be physically open to the public and City Council Members will be teleconferencing into the meeting via Zoom Video Communications.
Access the live-stream video feed on the City’s website at: www.cityofplacerville.org
PUBLIC PARTICIPATION INFORMATION
Access to the Meeting: If you would like to speak on an agenda item, you can access the meeting remotely. Comments will be limited to three minutes. • Video Conference via a PC, Mac, iPad, iPhone, or Android device: Please CLICK HERE.
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• Join by phone: 1-669-900-9128 or 1-346-248-7799 or 1-301-715-8592 or 1-312-626- 6799 or 1-646-558-8656 or 1-253-215-8782. NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown. If you want to comment during the public comment portion of the agenda, you must “Raise your Hand” by pressing *9. Staff will select you from the meeting cue using the last 3 digits of your phone number. Press *6 to unmute yourself before speaking.
ENTER MEETING ID: 811 8989 2519
PASSCODE: 318172
Advance Correspondence/Written Comments: You may also submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council. ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
Advance Correspondence/Written Comments relating to an agenda item other than “Public Comment” and received by 12:00 pm on the seventh day preceding the Council meeting will be attached to the agenda item as part of the agenda package. Advance Correspondence/Written Comments received after that time will be provided to the members of the City Council and will become part of the public record, they will not be read aloud at the time of the meeting, nor posted on the City’s website. Such comments are available for inspection at the above address during normal business hours.
CITY COUNCIL MEMBERS
KARA TAYLOR, MAYOR
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel – Anticipated Litigation Government Code §54956.9(d)(1)
Liability Claims Claimant Pursuant to Government Code sections 54956.9 and 54954.5 (On January 7, 2022, Joseph Connolly alleged that the City violated the Brown Act at its December 14, 2021 meeting).
Agency claimed against: City of Placerville (City Councilmembers Borelli, Thomas, and Police Chief Wren)
Item 2: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Local 39
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of January 11, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution:
1.) Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. for the Water Valve Replacement Project (CIP #42007) in an Amount not to Exceed $55,200 and Authorizing the City Manager to Execute the Same; and
2.) Authorizing the City Manager to Negotiate and Execute any Necessary Contract Change Orders with Doug Veerkamp General Engineering, Inc. up to an Aggregate Not-to-exceed Amount of $25,000 for the Said Project. The Said Change Order(s) Shall be Brought to the Next Available City Council Meeting for Ratification (Mr. Stone)
Att. A: Resolution
Att. B: Project Exhibit
7.6 Receive and File Councilmember Appointments to Other Agencies and Boards (Ms. O’Connell)
Att. A: Mayor’s Proposed Appointments of Councilmember
Committee Assignments for 2022
8. PUBLIC COMMENT – NON-AGENDA ITEMS
________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Written Communication
Written Communication items are comments received on non-agenda items pertaining to business within the jurisdiction of the City Council.
These are not items for discussion but can be referred to staff or requested by Council to be placed on a future agenda.
8.2 Oral Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Consider Request by JSCR Management (Reserve House) for an Extension of the One-year Deadline to Open a Cannabis Business in the City of Placerville (Mr. Morris)
Att. A: Letter for Extension Request
12.2 Adopt a Resolution:
1.) Directing the Community Services Department (CSD) to Administer the Seven (7) Approved Downtown Special Events that Warrant Main Street Closures, as Shown in Attachment “E;” and
2.) Authorizing Staff to Implement Revisions to the Special Event Processes and, Protocols, to Provide Overall Administration of the Events and Provide Some Cost Recovery Where Possible; and
3.) Authorizing Staff to Engage Non-profits for the Cosponsorship and Coordination of Certain Special Events to Provide Improved Continuity in the Future (Mr. Zeller)
Att. A: Resolution
Att. B: PEAC Survey
Att. C: Survey Results
________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
Att. D: Letters from Residents
Att. E: Special Event List
12.3 Authorize Staff to Proceed with Program to Provide Outdoor Dining on Main Street (Mr. Morris)
Att. A: Survey
Att. B: Survey Results
12.4 Review Recommendations from the Placerville Economic Advisory Committee Regarding Changes to the Zoning Code for Formula Business (Mr. Morris)
Att. A: Survey
Att. B: Survey Results
12.5 Adopt a Resolution:
1.) Approving the Establishment of a Youth NFL Flag
Football Program; and
2.) Approving a Youth NFL Flag Football Registration Fee of $189.00 per Player Effective January 25, 2022; and
3.) Approving a Youth NFL Flag Football Early Bird
Registration Fee of $179.00 per Player Effective January 25, 2022 (Mr. Zeller)
Att. A: Resolution
Att. B: Fee Comparison
Att. C: Proposed Fee Schedule
12.6 Informational Report/Update on Short Term Rentals and Ordinance Revisions (Mr. Rivas)
Att. A: May 11 Staff Report
Att. B: Minutes of May 11 Meeting
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Mayor Taylor, Councilmember Neau
• El Dorado County Transportation Commission
Councilmember Thomas, Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
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• Pioneer Community Energy Board of Directors
Councilmember Thomas, Vice-Mayor Saragosa
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
TBD
• Opportunity Knocks/Continuum of Care
Councilmember Neau, Councilmember Thomas
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Consider Virtual/Hybrid Setting for February 8, 2022 City Council Meeting (Verbal Report, Mr. Morris)
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Placerville Fire Safe Council Presentation, Engineering Analyst Position, Code Enforcement Fee Schedule Update, Broadway Sidewalks – REY Amendment 6, Broadway Sidewalks – Acceptance of IODs, Smith Flat Road Surveying Contract, Hangtown Creek Sewer - Clay to Locust, Ratify Town Hall change Orders and Budget Appropriation, Renew Resolution Extending Virtual Meetings, Measure J Report, Investment Report, Hotel TOT Sharing Agreement, and Vietnam Memorial and Monument Garden Recognition.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on February 8, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting.
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
_______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 25, 2022, Regular Meeting of the Placerville City Council was posted and available for review on January 20, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________
Regina O’Connell, City Clerk