________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 8, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 8, 2022
NO CLOSED SESSION
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:03 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No closed session was scheduled; however a closed session item was later addressed at a Special Meeting immediately following the order of business on this agenda. A report on that closed session item can be found in the Special Meeting minutes of March 8, 2022.
5. ADOPTION OF AGENDA
It was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council adopt the agenda as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Placerville Fire Safe Council Announcement (Mark Acuna) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 8, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
Mark Acuna and David Zelinsky of the Placerville Fire Safe Council addressed the City Council and encouraged the public to attend the upcoming, family-friendly, wildfire season preparedness event taking place on March 19th at Town Hall from 10:00 a.m. to 3:00 p.m.
6.2 Receive Presentation from El Dorado Opportunity Knocks Continuum of Care Regarding the El Dorado County Homeless Strategic Plan, a Community Plan to Prevent and End Homelessness in El Dorado County (5:30 Time Certain)
The City Council received a presentation from El Dorado Opportunity Knocks Continuum of Care and representatives from Marshall Hospital as well as El Dorado County Health and Human Services Agency also addressed the Council regarding the Strategic Plan. Public comments were received from Jane McGinnis, Laurel Brent-Bumb, Frank Porter, Peg Vanderkar, Don Semon, Jonathan Gainsbrugh, and Sue Rodman.
Followng Council discussion, Mayor Taylor appointed herself and ViceMayor Saragosa to respond to El Dorado Opportunity Knocks/Continuum of Care with a letter, which she and Vice Mayor Saragosa will prepare and bring back to the Council at the next regularly scheduled meeting for approval.
6.3 Brief Comments by the City Council
Brief comments were made by the City Council.
At this time, it was moved by Councilmember Saragosa and seconded by Councilmember Borelli that the City Council amend the order of the adopted agenda and move Item 13 to precede Item 7. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of February 22, 2022 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of February 22, ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 8, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Adopt a Resolution:
1. Ratifying Contract Change Orders (CCOs) #1, & #2 in the total aggregate amount of $23,590.49 with Wunschel & Sons, Inc. for the Conrad Street Sewer Line Replacement-Coloma Street to Cottage Street project (CIP #41916); and
2. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Conrad Sewer Replacement Project (CIP #41916); and
3. Authorizing the Assistant City Manager/Director of
Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c) (Ms. Neves)
Resolution No. 9052
Adopted a resolution for the following actions:
1. Ratifying Contract Change Orders (CCOs) #1, & #2 in the total aggregate amount of $23,590.49 with Wunschel & Sons, Inc. for the Conrad Street Sewer Line Replacement-Coloma Street to Cottage Street project (CIP #41916); and
2. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Conrad Sewer Replacement Project (CIP #41916); and
3. Authorizing the Assistant City Manager/Director of Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c)
7.6 Adopt a Resolution:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 8, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
1. Ratifying a Construction Contract Change Order No. 1 for the Town Hall Parking Lot Repaving project (CIP #42105) with Doug Veerkamp General Engineering, Inc. (DVGE), in the amount of $14,436.36; and
2. Approving a $7,000 budget appropriation from the
Downtown Parking District Fund Contingency for Unforeseen Expenditures for the said project (Ms. Neves)
Resolution No. 9053
Adopted a resolution for the following actions:
1. Ratifying a Construction Contract Change Order No. 1 for the Town Hall Parking Lot Repaving project (CIP #42105) with Doug Veerkamp General Engineering, Inc. (DVGE), in the amount of $14,436.36; and
2. Approving a $7,000 budget appropriation from the Downtown Parking District Fund Contingency for Unforeseen Expenditures for the said project
Public comment was received from Sue Rodman on the Consent Calendar. It was moved by Councilmember Saragosa and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
At this time, the Mayor called for a five-minute recess.
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Written Communication
The City Manager stated one item of written communication had been received for Item 6.2.
8.2 Oral Communication
Oral communication was received from Sue Rodman.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 8, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Acknowledge and File the Fiscal Year 2021/2022 Mid-Year Budget Report as Presented (Mr. Warren)
The Assistant City Manager/Director of Finance, with input from several department heads, presented the Fiscal Year 2021/2022 Mid-Year Budget Report. Public comment was received from Sue Rodman. Following Council discussion, the item was acknowledged and filed.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Neau reported the 2022/23 Budget was received and filed. • El Dorado County Transportation Commission
Councilmember Borelli said the director shared the Project Monitoring guide, which is a summary of all current projects and their stage of progress within the County. She said funding was discussed, and also encouraged the public to visit the Commission’s website to learn more about what they do. • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau said the 2022/23 Budget was adopted and the Commission hired Assistant Policy Analyst, Shiva Frentzen. • SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa stated SACOG had a Land Use Committee Meeting to provide authority for the implementation of the Green Means Go funds, approximately 3.4 million dollars, that are to be allocated to SACOG, which are subsequently scheduled to be disbursed later this year through the program.
An additional 31 million dollars will be available in 2023. • Pioneer Community Energy Board of Directors
Councilmember Thomas reported Pioneer Community Energy and PG&E will be holding a Time of Use webinar to discuss best rate plans for customers on March 15th and stated the deadline for customers to decide their plan is March 18th.
• Placerville Fire Safe Council
Councilmember Borelli stated the report had been received at the beginning of the meeting.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 8, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
The Mayor stated Opportunity Knocks/Continuum of Care will be reporting to the City Council later in the meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
With concurrence from the City Council, the Mayor requested that the letter Staff was directed to write to El Dorado Opportunity Knocks/Continuum of Care be brought back at the next meeting for approval.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File February 2022 Police Report - Stats (Chief Wren) Chief Wren summarized the February 2022 report.
15.2 Receive and File February Fire Station 25 Run Report (Chief Cordero)
Chief Cordero summarized the February 2022 report.
15.3 Update the Council and Public on Plans, Sites and Dates Utilizing ARPA (Federal Rescue Plan Act of 2021) Funding for Fire Fuels Reduction on City Property (Mr. Zeller)
The Director of Community Services provided an update on plans for reducing fire fuels on several City-owned properties. Public comment was received from Sue Rodman.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Measure J Report, Broadway Sidewalks - REY Amendment 6, Special Event Policy and Process, Hangtown Creek Culvert and Parking Lot Restoration, and Placerville Economic Advisory Committee Report.
17. ADJOURNMENT @ 8:26 p.m.
The next regularly scheduled Council meeting will be held on March 22, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
Regina O’Connell, CPMC, City Clerk