________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 22, 2022
NO CLOSED SESSION
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours.
FACE COVERINGS AND SOCIAL DISTANCING INFORMATION
In Accordance with guidelines from the California Department of Public Health and the State of California, please observe 6 feet of social distancing where possible and wear a mask if you are unvaccinated.
Thank you for your cooperation.
________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
KARA TAYLOR, MAYOR
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________
NO CLOSED SESSION SCHEDULED
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Regular City Council Meeting of March 8, 2022
B. Approve the Minutes of the Special City Council Meeting of March 22, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution:
1. Approving Contract Amendment No. 6 with R.E.Y. Engineers, Inc. (R.E.Y.) in an Amount Not To Exceed $167,393 for the Broadway Sidewalks Project (CIP #41606), and Authorizing the City Manager to Execute The Same; and
2. Approving a Budget Appropriation in the Amount of $200,000 from the Measure L Fund Operating Reserve for the Said Project (Ms. Neves)
Att. A: Resolution
Att. B: Project Exhibit
7.6 Adopt a Resolution: (1) Acknowledging the Approval of a Lot Line Amendment (Merge) (LLA 22-02) of Lots 2 & 3 of “The Woods” Subdivision Unit No.1, Identified as Assessor’s Parcel Numbers: 003- 322-001 (742 Chamberlain Street) and 003-322-002 (750
Chamberlain Street); (2) Approving Map Amendment 22-01
Modifying the Building Envelope on Lots 2 & 3; (3) Approve the Abandonment of the Utility Easement Along the Common Property Boundary; and (4) Certify that the Project is Categorically Exempt from the Requirements of the California Environmental Quality Act Pursuant to Section 15305 (Mr. Rivas)
Att. 1: Resolution
Att. 2: “The Woods” Subdivision Unit 1 Recorded Map
Att. 3: Applicants Request and Map Exhibits
Att. 4: Engineering Department Map Comments
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Written Communication
Written Communication items are comments received on non-agenda items pertaining to business within the jurisdiction of the City Council. ________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
These are not items for discussion but can be referred to staff or requested by Council to be placed on a future agenda.
8.2 Oral Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Authorize Mayor Taylor to Sign and Forward a Letter to the El Dorado Opportunity Knocks Continuum of Care regarding the El Dorado County Homeless Strategic Plan, A Community Plan to Prevent and End Homelessness in El Dorado County (Mr. Morris) Att. A: Draft Letter
12.2 Adopt a Resolution Extending the Memorandum of Understanding between the City of Placerville and Housing El Dorado for the Use of the City Owned Building Located at 525 Main Street for a Nomadic Homeless Shelter and Expanding to Seven Nights per Week through April 30, 2022 and Authorize the Issuance of a Special Temporary Use Permit (Mr. Morris)
Att. A: Housing El Dorado Request for Extension
Att. B: Amended MOU
Att. C: Resolution
12.3 Adopt a Resolution:
1. Approving the Community Services Department (CSD) to Act as City Sponsor for the Seven (7) Approved Downtown Special Events that Warrant Main Street Closures; and
2. Authorizing the Director of Community Services to Negotiate Agreements with Co-Sponsors to Assign Rights and Responsibilities of Each Party in the Execution of these Seven (7) Special Events as Provided in Attachments and Execute the Same (Mr. Zeller) Att. A: Resolution
Att. B: Draft Budget
Att. C: Draft Agreement with Co-Sponsor
________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
12.4 Take the Following Actions:
1. Adopt a Resolution:
A. Directing the Assistant City Manager/Director of
Finance and the City’s Municipal Advisor to Pursue the Refunding of the Wastewater Refunding and Improvement Project Revenue Bonds, Series 2006 with a Direct Placement Financing and Return to the City Council at the Next Available Meeting for the Approval of the Proposed Financing Terms and Documentation; and
B. Authorizing the City Manager to Negotiate a Professional Services Agreement with Hilltop Securities, Inc. for Placement Agent Services for the Not To Exceed Amount of $24,000 for the Said Bond Refunding and Authorize the City Manager to Execute the Same; and
C. Authorizing the City Manager to Negotiate a Professional Services Agreement with Norton Rose Fulbright US LLP for Bond Counsel Services for a Not To Exceed Amount of $55,000 for the Said Bond Refunding and Authorize the City Manager to Execute the Same; and
2. Adopting a Resolution Retroactively Approving and Affirming, Effective July 1, 2021, that Measure H Fund Revenues are Restricted to Only the Repayment of the Wastewater Refunding and Improvement Project Revenue Bonds, Series 2006 and Associated Refinancing and the 2006 SRF Loan Debt and Sewer Capital Improvement Projects, which are Accounted for in the City’s Sewer Enterprise Fund for the Remaining Term of Measure H, which Sunsets March 31, 2041; and
3. Adopt a Resolution:
A. Establishing a Restricted Sewer Enterprise Fund Debt Service Reserve, in the Amount of $1,528,631; and
B. Approving a $1,248,631 Budget Appropriation from the Sewer Enterprise Fund Undesignated Fund Balance to the Said Reserve; and
C. Approving a $280,000 Budget Appropriation from the
Measure H Fund Undesignated Fund Balance for the Said Reserve (Mr. Warren)
Att. A: Presentation and Analysis
Att. B: Resolution-Private Placement Financing, Placement Agent, & Bond Counsel
Att. C: Resolution-Measure H Fund Revenue Restriction
Att. D: Resolution-Restricted Debt Service Reserve
________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Mayor Taylor, Councilmember Neau
• El Dorado County Transportation Commission
Mayor Taylor, Councilmember Borelli, Councilmember Thomas • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Thomas
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
Mayor Taylor, Vice-Mayor Saragosa
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Verbal Report on Film Production on Main Street (Mr. Zeller)
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Marketing Presentation, Kirk Smith Appeal of the decision made by the Planning Commission on March 1, 2022, Measure J Report, Worker’s Compensation Trending Report, Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), and Police and Fire Monthly Stats
17. ADJOURNMENT
________________________________________________________________________ Regular Meeting of the City Council of March 22, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
The next regularly scheduled Council meeting will be held on April 12, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting.
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the March 22, 2022, Regular Meeting of the Placerville City Council was posted and available for review on March 17, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk