________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 22, 2022
NO CLOSED SESSION
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
NO CLOSED SESSION SCHEDULED
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor,
Absent: Thomas (arrived at approximately 6:20 p.m.)
3. CEREMONIAL MATTERS
No ceremonial matters were scheduled.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
No Closed Session report.
5. ADOPTION OF AGENDA
It was moved by Councilmember Neau and seconded by Vice-Mayor Saragosa that the City Council add an item (6.2) to receive a verbal report from Fire Chief Cordero and adopt the agenda as modified. Councilmember Neau then amended her motion to include the removal of Item 7.6 from the agenda and adopt the agenda as modified. Vice-Mayor Saragosa amended his second. The amended motion was passed the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
6.1 Brief Comments by the City Council
Brief comments were made by the City Council.
6.2 Chief Cordero provided an update on the County’s Wildfire Resiliency and Vegetation Management working group.
6.3 The City Engineer announced an upcoming public meeting regarding the Placerville Drive Bike and Pedestrian Project.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Regular City Council Meeting of March 8, 2022
Approved the minutes of the regular City Council meeting of March 8, 2022.
B. Approve the Minutes of the Special City Council Meeting of March 8, 2022 (Ms. O’Connell)
Approved the minutes of the Special City Council meeting of March 8, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Adopt a Resolution:
1. Approving Contract Amendment No. 6 with R.E.Y. Engineers, Inc. (R.E.Y.) in an Amount Not To Exceed $167,393 for the Broadway Sidewalks Project (CIP #41606), and Authorizing the City Manager to Execute The Same; and
2. Approving a Budget Appropriation in the Amount of $200,000 from the Measure L Fund Operating Reserve for the Said Project (Ms. Neves)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
Resolution No. 9054
Adopted a Resolution for the following actions:
1. Approving Contract Amendment No. 6 with R.E.Y. Engineers, Inc. (R.E.Y.) in an Amount Not To Exceed $167,393 for the Broadway Sidewalks Project (CIP #41606), and Authorizing the City Manager to Execute The Same; and
2. Approving a Budget Appropriation in the Amount of $200,000 from the Measure L Fund Operating Reserve for the Said Project
7.6 Adopt a Resolution: (1) Acknowledging the Approval of a Lot Line Amendment (Merge) (LLA 22-02) of Lots 2 & 3 of “The Woods” Subdivision Unit No.1, Identified as Assessor’s Parcel Numbers: 003- 322-001 (742 Chamberlain Street) and 003-322-002 (750
Chamberlain Street); (2) Approving Map Amendment 22-01
Modifying the Building Envelope on Lots 2 & 3; (3) Approve the Abandonment of the Utility Easement Along the Common Property Boundary; and (4) Certify that the Project is Categorically Exempt from the Requirements of the California Environmental Quality Act Pursuant to Section 15305 (Mr. Rivas)
This item was removed from the agenda with concurrence from the City Council.
No public comments were received on the Consent Calendar. It was moved by Councilmember Neau and seconded by Vice-Mayor Saragosa that the City Council approve the Consent Calendar as modified with the removal of Item 7.6.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Written Communication
No items of written communication were received.
8.2 Oral Communication
Oral communication was received from Ted Dziuba, Rob Camilleri, Mindy Dziuba, Leo Bennett-Cauchon, Mack Storton, Sue Rodman, and Kirk Smith.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled for discussion from the Consent Calendar. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Authorize Mayor Taylor to Sign and Forward a Letter to the El Dorado Opportunity Knocks Continuum of Care regarding the El Dorado County Homeless Strategic Plan, A Community Plan to Prevent and End Homelessness in El Dorado County (Mr. Morris) The City Manager presented the item and responded to Council questions.
Public comment was received from Leo Bennett-Cauchon, Sue Rodman, and Jane McGinnis. The City Council suggested several changes to the draft letter. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council authorize Mayor Taylor to sign and forward a letter (with the suggested changes to the letter) to the El Dorado Opportunity Knocks Continuum of Care regarding the El Dorado County Homeless Strategic Plan, a Community plan to prevent and end homelessness in El Dorado County.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
12.2 Adopt a Resolution Extending the Memorandum of Understanding between the City of Placerville and Housing El Dorado for the Use of the City Owned Building Located at 525 Main Street for a Nomadic Homeless Shelter and Expanding to Seven Nights per Week through April 30, 2022 and Authorize the Issuance of a Special Temporary Use Permit (Mr. Morris)
Resolution No. 9055
The City Manager summarized the item and responded to Council questions. Public comment was received from Charlie McDonald, Maureen Dion-Perry, Leo Bennett-Cauchon, and Sue Rodman. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council adopt a resolution extending the Memorandum of Understanding between the City of Placerville and Housing El Dorado for the use of the City-owned building located at 525 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
Main Street for a Nomadic Homeless Shelter and expanding to seven nights per week through April 30, 2022 and authorize the issuance of a Special Temporary Use Permit.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
12.3 Adopt a Resolution:
1. Approving the Community Services Department (CSD) to Act as City Sponsor for the Seven (7) Approved Downtown Special Events that Warrant Main Street Closures; and
2. Authorizing the Director of Community Services to Negotiate Agreements with Co-Sponsors to Assign Rights and Responsibilities of Each Party in the Execution of these Seven (7) Special Events as Provided in Attachments and Execute the Same (Mr. Zeller) Resolution No. 9056
The Director of Community Services presented the report and responded to Council questions. Councilmember Thomas arrived at approximately 6:20 p.m. Public comment was received from Sue Rodman, Maureen DionPerry, Leo Bennett-Cauchon, John Zachary, and Kirk Smith.
Following Council discussion, it was moved by Mayor Taylor and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions:
1. Approving the Community Services Department (CSD) to act as City Sponsor for the seven (7) approved Downtown Special Events that warrant Main Street closures; and
2. Authorizing the Director of Community Services to negotiate agreements with Co-Sponsors to assign Rights and Responsibilities of each party in the execution of these seven (7) Special Events as provided in attachments and execute the same; and
3. Include in the agreement the condition that all co-sponsors agree to abide by the City’s policies, rules, etc. for the downtown special events.
After further discussion and input from the City Attorney, the motion was amended by Mayor Taylor and seconded by Councilmember Borelli that the City Council direct Staff to include language in the resolution that reads, “Authorize the Director of Community Services to negotiate ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
agreements with co-sponsors to assign rights and responsibilities of each party in the execution of the seven (7) special events as provided in Attachment ‘B’ or in substantial form and execute the same.” The amended motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
At this time, the Mayor called for a five-minute recess.
12.4 1. Adopt a Resolution:
A. Directing the Assistant City Manager/Director of
Finance and the City’s Municipal Advisor to Pursue the Refunding of the Wastewater Refunding and Improvement Project Revenue Bonds, Series 2006 with a Direct Placement Financing and Return to the City Council at the Next Available Meeting for the Approval of the Proposed Financing Terms and Documentation; and
B. Authorizing the City Manager to Negotiate a Professional Services Agreement with Hilltop Securities, Inc. for Placement Agent Services for the Not To Exceed Amount of $24,000 for the Said Bond Refunding and Authorize the City Manager to Execute the Same; and
C. Authorizing the City Manager to Negotiate a Professional Services Agreement with Norton Rose Fulbright US LLP for Bond Counsel Services for a Not To Exceed Amount of $55,000 for the Said Bond Refunding and Authorize the City Manager to Execute the Same; and
Resolution No. 9057
2. Adopt a Resolution Retroactively Approving and Affirming, Effective July 1, 2021, that Measure H Fund Revenues are Restricted to Only the Repayment of the Wastewater Refunding and Improvement Project Revenue Bonds, Series 2006 and Associated Refinancing and the 2006 SRF Loan Debt and Sewer Capital Improvement Projects, which are Accounted for in the City’s Sewer Enterprise Fund for the Remaining Term of Measure H, which Sunsets March 31, 2041; and
Resolution No. 9058
3. Adopt a Resolution:
A. Establishing a Restricted Sewer Enterprise Fund Debt Service Reserve, in the Amount of $1,528,631; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
B. Approving a $1,248,631 Budget Appropriation from the Sewer Enterprise Fund Undesignated Fund Balance to the Said Reserve; and
C. Approving a $280,000 Budget Appropriation from the
Measure H Fund Undesignated Fund Balance for the Said Reserve (Mr. Warren)
Resolution No. 9059
The Assistant City Manager/Director of Finance explained the item. Public comment was received from Sue Rodman. Following Council discussion, the following motions were made:
It was moved by Councilmember Borelli and seconded by Councilmember Neau that the City Council adopt a resolution for the following actions:
Resolution No. 9057
A. Directing the Assistant City Manager/Director of Finance and the City’s Municipal Advisor to pursue the refunding of the Wastewater Refunding and Improvement Project Revenue Bonds, Series 2006 with a Direct Placement Financing and return to the City Council at the next available meeting for the approval of the Proposed Financing Terms and Documentation; and
B. Authorizing the City Manager to negotiate a Professional Services Agreement with Hilltop Securities, Inc. for Placement Agent Services for the not to exceed amount of $24,000 for the said Bond Refunding and authorize the City Manager to execute the same; and C. Authorizing the City Manager to negotiate a Professional Services Agreement with Norton Rose Fulbright US LLP for Bond Counsel Services for a not to exceed amount of $55,000 for the said Bond Refunding and authorize the City Manager to execute the same.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
It was then moved by Councilmember Thomas and seconded by Councilmember Neau that the City Council adopt a resolution for the following actions:
Resolution No. 9058
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
A. Retroactively approving and affirming , effective July 1, 2021, that Measure H Fund Revenues are restricted to only the repayment of the Wastewater Refunding and Improvement Project Revenue Bonds, Series 2006 and associated refinancing and the 2006 SRF Loan Debt and Sewer Capital Improvement Projects, which are accounted for in the City’s Sewer Enterprise Fund for the remaining term of Measure H, which sunsets March 31, 2041.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
It was then moved by Vice-Mayor Saragosa and seconded by Councilmember Neau that the City Council adopt a resolution for the following actions:
Resolution No. 9059
A. Establishing a Restricted Sewer Enterprise Fund Debt Service Reserve, in the amount of $1,528,631; and
B. Approving a $1,248,631 Budget Appropriation from the Sewer Enterprise Fund Undesignated Fund Balance to the said Reserve; and C. Approving a $280,000 Budget Appropriation from the Measure H Fund Undesignated Fund Balance for the said Reserve.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
Meeting cancelled.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of March 22, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa reported that a 5-year Memorandum of Understanding was signed with staff.
• Pioneer Community Energy Board of Directors
Councilmember Thomas said a State of the Utility presentation was received and the budget was discussed. He also said Pioneer is working hard to negotiate power purchase transactions.
• Placerville Fire Safe Council
Councilmember Borelli reported on the wildfire preparedness event that took place on Saturday, saying it was a great success with a steady flow of visitors. • City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa said the next meeting takes place on April 1st.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests were made for future agenda items.
15. CITY MANAGER AND STAFF REPORTS
15.1 Verbal Report on Film Production on Main Street (Mr. Zeller) The Director of Community Services provided a verbal report on upcoming filming activities that will be taking place in the downtown area.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Marketing Presentation, Kirk Smith Appeal of the decision made by the Planning Commission on March 1, 2022, Measure J Report, Worker’s Compensation Trending Report, Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), and Police and Fire Monthly Stats
17. ADJOURNMENT @ 8:03 p.m.
The next regularly scheduled Council meeting will be held on April 12, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
Regina O’Connell, CPMC, City Clerk