________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 1
Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 14, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 2
Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
KARA TAYLOR, MAYOR
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION
Item 1: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Local 39
Item 2: Conference with Labor Negotiators
Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Condidential Unit
Item 3: Conference with Labor Negotiators
Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Supervisory Unit
Item 4: Conference with Labor Negotiators
Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Executive Unit
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Proclamation for El Dorado County Fair Week (Mayor Taylor)
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 3
Visit us on “The Web” at www.cityofplacerville.org
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of May 23, 2022 (Ms. O’Connell)
B. Approve the Minutes of the Special City Council Meeting of May 24, 2022 (Ms. O’Connell)
C. Approve the Minutes of the Regular City Council Meeting of May 24, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution Approving the Subaward Agreement with Sacramento Regional Transit District for $645,000 in Additional Federal Transit Administration (FTA) Funding for the Construction of Placerville Station II, Phase I Project (CIP #40708) and Authorizing the City Engineer to Execute the Same (Ms. Neves) Att. A: Resolution
Att. B: Sacramento Regional Transit Subaward Agreement
Att. C: Exhibit
7.6 Adopt a Resolution:
1. Approving a Construction Contract for the Repaving of Fowler Way (CIP #42252) with Joe Vicini, Inc. in the Amount of $53,400; and
2. Approve a $71,000 Budget Appropriation from SB1 Road Maintenance and Rehabilitation (RMRA) Funds for the Said Project (Ms. Neves)
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 4
Visit us on “The Web” at www.cityofplacerville.org
Att. A: Resolution
Att. B: Project Exhibit
7.7 Adopt a Resolution:
1. Authorizing the City Engineer to Execute all Restricted Grant Documents, Including but not Limited to, Applications, Agreements, Amendments, and Requests for Payment Necessary to Secure Grant Funds from the California Department of
Transportation (Caltrans) for the Administration of the Caltrans Sustainable Transportation Planning Grant Program for the Cedar Ravine Road Multimodal Study Inclusive of the Project Conditions per the Submitted Application; and
2. Allowing Said Authorizations to be in Effect for a Period of 5 Years from the Date of Adoption. (Ms. Neves)
Att. A: Resolution
Att. B: Application Narrative
Att. C: Scope of Work
7.8 Adopt a Resolution Approving the Fiscal Year 2022/2023 Road Maintenance and Rehabilitation Account Project List Totaling $248,188 and Directing Staff to Submit Said List to the California Transportation Commission as Presented in Attachment “B.” (Mr.
Stone)
Att. A: Resolution
Att. B: Project List
7.9 Receive and File the 2021 Annual Housing Element Progress Report (Mr. Rivas)
Att. A: 2021 Annual Housing Element Progress Report
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 5
Visit us on “The Web” at www.cityofplacerville.org
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
10.1 Waive the First Reading and Introduce an Ordinance of the City Council of the City of Placerville Adding Chapter 18 in Title 7 of the Placerville Municipal Code, Establishing a Fiber Utility in the City of Placerville (Mr. Morris)
Att. A: Draft Ordinance
11. PUBLIC HEARINGS
11.1 Hold a Public Hearing for the Proposed Fiscal Year 2022/2023 Operating and Capital Improvement Program Budget Proposals, Provide any Additional Input to Staff in Developing the Budget, and Direct Staff to Bring Back the Fiscal Year 2022/2023 Proposed Operating and Capital Improvement Program Budget for Adoption at the June 28, 2022, City Council Meeting (Mr. Warren)
Att. A: Proposed Fiscal Year 2022/2023 Budget Presentation
11.2 Adopt a Resolution:
1. Approving the Engineer’s Reports for the Cottonwood
Park and Orchard Hill Landscaping and Lighting Maintenance Districts Attached Hereto and Referenced Herein; and
2. Confirming the Assessments and the Diagrams as
Described in Full Detail in the Reports on File with the City Clerk; and
3. Directing NBS to Prepare and Submit the Levy of
Assessments to El Dorado County for the Placement of the Fiscal Year 2022/2023 Secured Property Tax Roll; and
4. Confirming the Adoption of this Resolution Shall
Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2022 and Ending June 30, 2023, Pursuant to Section 22631 of the Act (Mr. Warren)
Att. A: Resolution
Att. B: Cottonwood Park LLMD Engineer’s Report
Att. C: Orchard Hill LLMD Engineer’s Report
12. DISCUSSION/ACTION ITEMS
12.1 Take the following Actions:
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 6
Visit us on “The Web” at www.cityofplacerville.org
1. Adopt a Resolution:
A. Approving the salary study results prepared by Bryce Consulting, Inc.; and
B. Retroactively approving and affirming a salary schedule effective January 8, 2022; and
C. Approving a $59,738 budget appropriation from the
General Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and D. Approving a $173,264 budget appropriation from the
American Rescue Plan Act (ARPA) Fund for the $2,500
one-time distribution to be paid to regular employees; and E. Approving a $1,652 budget appropriation from the
Downtown Parking Fund for the salary and benefit
provisions for the identified positions within the said salary schedule; and
F. Approving a $55 budget appropriation from the Orchard Hill LLMD Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and
G. Approving a $55 budget appropriation from the
Cottonwood Park LLMD Fund for the salary and benefit
provisions for the identified positions within the said salary schedule; and
H. Approving a $12,764 budget appropriation from the Water Enterprise Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and
I. Approving a $28,870 budget appropriation from the Sewer Enterprise Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and
J. Approving a $2,500 one-time distribution for all regular full-time Police Officer and Police Sergeant positions.
2. Adopt a resolution retroactively approving and affirming the salary and benefit provisions for the Confidential Employee Unit; and
3. Adopt a resolution retroactively approving and affirming the salary and benefit provisions for the Executive Management Employee Unit; and
4. Adopt a resolution retroactively approving and affirming the salary and benefit provisions for the Confidential Employee Unit (Mr. Warren)
Att. 1. Salary Study Recommendations
Att. 2. Position/Salary Increase List
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 7
Visit us on “The Web” at www.cityofplacerville.org
Att. 3. Resolution-Salary Schedule
Att. 4. Salary Schedule
Att. 5. Resolution-Confidential Employee Unit
Att. 6. Resolution-Executive Management Employee Unit
Att. 7. Resolution-Supervisory Employee Unit
12.2 Adopt a Resolution Approving the City’s Civil Rights Act of 1964 Title VI Program and Policy (Mr. Rivas)
Att. A: Resolution
Att. B: Revised Draft Civil Rights Act of 1964 Title VI Program
12.3 Adopt a Resolution Authorizing the Community Services Director to Enter into a Contract with Foothill Tree Service for Fuels Reduction Tree Work and Mastication on 3 City Parcels Totaling 52.84 Acres for a Total Cost of $167,025 Using 2021/22 ARPA Funding (Mr.
Zeller)
Att. A: Resolution
Att. B: Quote tabulation sheet
Att. C: Maps of 3 Priority Properties
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Mayor Taylor, Councilmember Neau
• El Dorado County Transportation Commission
Mayor Taylor, Councilmember Borelli, Councilmember Thomas • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Thomas
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
Mayor Taylor, Vice-Mayor Saragosa
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa
________________________________________________________________________ Regular Meeting of the City Council of June 14, 2022 8
Visit us on “The Web” at www.cityofplacerville.org
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File May 2022 Police Report - Stats (Chief Wren) Att. A: May 2022 Stats
15.2 Receive and File May Fire Station 25 Run Report (Chief Cordero) Att. A: May Report
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include CIP and Operating Budget Adoption, Annual Direct Charge Certification, Gann Limit Open Hearing, Stage 2 Water Restrictions, Short Term Rentals Ordinance, RCAC Bridge Loan Application, Notice of Completion for Benham Street, Dig Once Ordinance and Road Moratorium, Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), Adopt Strategic Plan, and Adopt Governance Handbook.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on June 28, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting.
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the June 14, 2022, Regular Meeting of the Placerville City Council was posted and available for review on June 10, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk