________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, JUNE 14, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Local 39
Item 2: Conference with Labor Negotiators
Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Confidential Unit
Item 3: Conference with Labor Negotiators
Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Supervisory Unit
Item 4: Conference with Labor Negotiators
Cleve Morris, Dave Warren
Government Code § 54957.6
Bargaining Unit: Executive Unit
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:14 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Neau, Saragosa, Taylor, Thomas
Absent: Borelli
3. CEREMONIAL MATTERS
3.1 Proclamation for El Dorado County Fair Week (Mayor Taylor) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
The Mayor read the proclamation and presented it to Kathy Dunkak, CEO of the El Dorado County Fair and Event Center.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported the City Council met in Closed Session on four items.
No public comment was received. The Council provided unanimous direction to Staff with Councilmember Borelli absent. She also noted 12.1 is an action item that reflects the Council’s direction.
5. ADOPTION OF AGENDA
It was moved by Councilmember Thomas and seconded by Councilmember Neau that the City Council adopt the agenda as presented. The motion was passed by the following vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Borelli
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of May 23, 2022 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of May 23, 2022.
B. Approve the Minutes of the Special City Council Meeting of May 24, 2022 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meeting of May 24, 2022.
C. Approve the Minutes of the Regular City Council Meeting of May 24, 2022 (Ms. O’Connell)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
Approved the Minutes of the Regular City Council Meeting of May 24, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution Approving the Subaward Agreement with Sacramento Regional Transit District for $645,000 in Additional Federal Transit Administration (FTA) Funding for the Construction of Placerville Station II, Phase I Project (CIP #40708) and Authorizing the City Engineer to Execute the Same (Ms. Neves) Resolution No. 9079
Adopted a resolution approving the Subaward Agreement with Sacramento Regional Transit District for $645,000 in additional Federal Transit Administration (FTA) funding for the construction of Placerville Station II, Phase I Project (CIP #40708) and authorizing the City Engineer to execute the same.
7.6 Adopt a Resolution:
1. Approving a Construction Contract for the Repaving of Fowler Way (CIP #42252) with Joe Vicini, Inc. in the Amount of $53,400; and
2. Approve a $71,000 Budget Appropriation from SB1 Road Maintenance and Rehabilitation (RMRA) Funds for the Said Project (Ms. Neves)
Resolution No. 9080
Public comment was received from Sue Rodman. The City Council adopted a resolution for the following actions:
1. Approving a Construction Contract for the repaving of Fowler Way (CIP #42252) with Joe Vicini, Inc. in the amount of $53,400; and
2. Approving a $71,000 Budget Appropriation from SB1 Road Maintenance and Rehabilitation (RMRA) funds for the said project.
7.7 Adopt a Resolution:
1. Authorizing the City Engineer to Execute all Restricted Grant Documents, Including but not Limited to, Applications, ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Agreements, Amendments, and Requests for Payment Necessary to Secure Grant Funds from the California Department of
Transportation (Caltrans) for the Administration of the Caltrans Sustainable Transportation Planning Grant Program for the Cedar Ravine Road Multimodal Study Inclusive of the Project Conditions per the Submitted Application; and
2. Allowing Said Authorizations to be in Effect for a Period of 5 Years from the Date of Adoption. (Ms. Neves)
Resolution No. 9081
Public comment was received from Sue Rodman. The City Council adopted a resolution for the following actions:
1. Authorizing the City Engineer to execute all restricted grant documents, including but not limited to, applications, agreements, amendments, and requests for payment necessary to secure grant funds from the California Department of Transportation (Caltrans) for the administration of the Caltrans Sustainable Transportation Planning Grant Program for the Cedar Ravine Road Multimodal Study inclusive of the project conditions per the submitted application; and
2. Allowing said authorizations to be in effect for a period of 5 years from the date of adoption.
7.8 Adopt a Resolution Approving the Fiscal Year 2022/2023 Road Maintenance and Rehabilitation Account Project List Totaling $248,188 and Directing Staff to Submit Said List to the California Transportation Commission as Presented in Attachment “B.” (Mr.
Stone)
Adopted a resolution approving the Fiscal Year 2022/2023 Road Maintenance and Rehabilitation Account Project List totaling $248,188 and directing Staff to submit said list to the California Transportation Commission as presented in Attachment “B.”
Resolution No. 9082
7.9 Receive and File the 2021 Annual Housing Element Progress Report (Mr. Rivas)
This item was tabled to the next meeting.
Public comment was received on Items 7.6 and 7.7. It was moved by Councilmember Thomas and seconded by Councilmember Neau that the City Council table Item 7.9 and approve the balance of the Consent Calendar. The motion was passed by the following vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
ABSENT: Borelli
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received by Sue Rodman, Ruth Michelson, Margie Reed, Leo Bennett-Cauchon, Jonathan Gainsbrugh, Dale Ammons, and Julie Robinson.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
10.1 Waive the First Reading and Introduce an Ordinance of the City Council of the City of Placerville Adding Chapter 18 in Title 7 of the Placerville Municipal Code, Establishing a Fiber Utility in the City of Placerville (Mr. Morris)
The City Manager presented the item and responded to Council questions.
Public comment was received from Sue Rodman, Mark Acuna, and Marty Sutton. Following Council discussion, it was moved by Councilmember Neau and seconded by Vice-Mayor Saragosa that the City Council waive the first reading and introduce an ordinance adding Chapter 18 in Title 7 of the Placerville Municipal Code, establishing a Fiber Utility in the City of Placerville.
The motion was passed by the following roll-call vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Borelli
ABSTAIN: None
11. PUBLIC HEARINGS
11.1 Hold a Public Hearing for the Proposed Fiscal Year 2022/2023 Operating and Capital Improvement Program Budget Proposals, Provide any Additional Input to Staff in Developing the Budget, and Direct Staff to Bring Back the Fiscal Year 2022/2023 Proposed Operating and Capital Improvement Program Budget for Adoption at the June 28, 2022, City Council Meeting (Mr. Warren)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
The Assistant City Manager/Director of Finance and department heads presented the Fiscal Year 2022/2023 Operating and Capital Improvement Program Budget proposals and responded to Council questions. Public comment was received from Sue Rodman, Mark Acuna, and David Zelinsky. Council provided direction to staff to include $5,000 for The Fire Safe Council and to provide an additional $5,000 for a Community Grant Program. Following Council discussion and recommendations, staff was directed to bring this item back at the next meeting for consideration and adoption.
11.2 Adopt a Resolution:
1. Approving the Engineer’s Reports for the Cottonwood
Park and Orchard Hill Landscaping and Lighting Maintenance Districts Attached Hereto and Referenced Herein; and
2. Confirming the Assessments and the Diagrams as
Described in Full Detail in the Reports on File with the City Clerk; and
3. Directing NBS to Prepare and Submit the Levy of
Assessments to El Dorado County for the Placement of the Fiscal Year 2022/2023 Secured Property Tax Roll; and
4. Confirming the Adoption of this Resolution Shall
Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2022 and Ending June 30, 2023, Pursuant to Section 22631 of the Act (Mr. Warren)
Resolution No. 9083
The Assistant City Manager/Director of Finance presented the item and responded to Council questions. No public comments were received.
Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Neau that the City Council adopt a resolution for the following actions:
1. Approving the Engineer’s Reports for the Cottonwood Park and Orchard Hill Landscaping and Lighting Maintenance Districts Attached Hereto and Referenced Herein; and
2. Confirming the Assessments and the Diagrams as Described in Full Detail in the Reports on File with the City Clerk; and
3. Directing NBS to Prepare and Submit the Levy of Assessments to El Dorado County for the Placement of the Fiscal Year 2022/2023 Secured Property Tax Roll; and
4. Confirming the Adoption of this Resolution Shall Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2022 and Ending June 30, 2023, Pursuant to Section 22631 of the Act ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
The motion was passed by the following vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Borelli
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Take the following Actions:
1. Adopt a Resolution:
A. Approving the salary study results prepared by Bryce Consulting, Inc.; and
B. Retroactively approving and affirming a salary schedule effective January 8, 2022; and
C. Approving a $59,738 budget appropriation from the
General Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and D. Approving a $173,264 budget appropriation from the
American Rescue Plan Act (ARPA) Fund for the $2,500
one-time distribution to be paid to regular employees; and E. Approving a $1,652 budget appropriation from the
Downtown Parking Fund for the salary and benefit
provisions for the identified positions within the said salary schedule; and
F. Approving a $55 budget appropriation from the Orchard Hill LLMD Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and
G. Approving a $55 budget appropriation from the
Cottonwood Park LLMD Fund for the salary and benefit
provisions for the identified positions within the said salary schedule; and
H. Approving a $12,764 budget appropriation from the Water Enterprise Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and
I. Approving a $28,870 budget appropriation from the Sewer Enterprise Fund for the salary and benefit provisions for the identified positions within the said salary schedule; and
J. Approving a $2,500 one-time distribution for all regular full-time Police Officer and Police Sergeant positions. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
2. Adopt a resolution retroactively approving and affirming the salary and benefit provisions for the Confidential Employee Unit; and
3. Adopt a resolution retroactively approving and affirming the salary and benefit provisions for the Executive Management Employee Unit; and
4. Adopt a resolution retroactively approving and affirming the salary and benefit provisions for the Confidential Employee Unit (Mr. Warren)
Resolution No. 9084 (Salary Schedule)
Resolution No. 9085 (Confidential Employee Unit)
Resolution No. 9086 (Executive Management Employee Unit) Resolution No. 9087 (Supervisory Employee Unit)
The Assistant City Manager/Director of Finance presented the staff report and clarified that the $173,264 budget appropriation for the one-time distribution to non-sworn employees (Item D in the report) has a projected aggregate cost of $223,551, which would include all regular sworn and non-sworn positions. A revised resolution was provided to members of the public as well as the City Council. No public comments were received.
Following Council discussion, it was moved by Councilmember Neau and seconded by Councilmember Thomas that the City Council adopt the resolutions with the $223,551 budget appropriation from the ARPA Fund to cover the cost of the one-time distribution.
The motion was passed by the following roll-call vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Borelli
ABSTAIN: None
12.2 Adopt a Resolution Approving the City’s Civil Rights Act of 1964 Title VI Program and Policy (Mr. Rivas)
Resolution No. 9088
The Director of Development Services summarized the report and responded to Council questions. Public comment was received from Leo Bennett- Cauchon. Following Council discussion, it was moved by Councilmember Neau and seconded by Councilmember Thomas that the City Council adopt a resolution approving the City’s Civil Rights Act of 1964 Title VI Program and Policy. The motion was passed by the following vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
ABSENT: Borelli
ABSTAIN: None
12.3 Adopt a Resolution Authorizing the Community Services Director to Enter into a Contract with Foothill Tree Service for Fuels Reduction Tree Work and Mastication on 3 City Parcels Totaling 52.84 Acres for a Total Cost of $167,025 Using 2021/22 ARPA Funding (Mr.
Zeller)
Resolution No. 9089
The Director of Community Services presented the item and responded to Council questions. Public comment was received from Leo BennettCauchon. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Neau that the City Council adopt a resolution authorizing the Community Services Director to enter into a contract with Foothill Tree Service for fuels reduction tree work and mastication on three City parcels totaling 52.84 acres for a total cost of $167,025 using 2021/2022 ARPA funding. The motion was passed by the following roll call vote:
AYES: Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: Borelli
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Neau said the Operating and Capital Improvement Budgets were finalized. An agreement was made with PG&E where, during potential outage events, if Transit had the staff available, they would assist with any evacuations. An agreement was also finalized with M.O.R.E. and a shuttle will be running from Ray Lawyer Drive and the library to the Fairgrounds during the Fair.
• El Dorado County Transportation Commission
Councilmember Thomas said stakeholders were identified for the Greater Placerville Wildfire Evacuation Plan and the project is moving forward. He also said traveler data has been collected and measured for the Trip to Green Program.
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau reported that Bill Wilde was appointed as the new Public Member and the final budget was adopted.
• SACOG (Sacramento Area Council of Governments)
No meeting.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of June 14, 2022 10 Visit us on “The Web” at www.cityofplacerville.org
• Pioneer Community Energy Board of Directors
No meeting.
• Placerville Fire Safe Council
No report.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa said new board members joined the Continuum of Care and said there is still an opening for a Tribal representative.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
The Council requested the Community Grant Program be brought back to a future meeting and requested a Public Safety Power Shutoff and new sensors report from PG&E.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File May 2022 Police Report - Stats (Chief Wren) The Chief of Police presented the May 2022 Police Stats Report.
15.2 Receive and File May Fire Station 25 Run Report (Chief Cordero) The El Dorado County Fire Protection District Fire Chief, Tim Cordero, presented the May 2022 Fire Station 25 Run Report.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include CIP and Operating Budget Adoption, Annual Direct Charge Certification, Gann Limit Open Hearing, Stage 2 Water Restrictions, Short Term Rentals Ordinance, RCAC Bridge Loan Application, Notice of Completion for Benham Street, Dig Once Ordinance and Road Moratorium, Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), Adopt Strategic Plan, and Adopt Governance Handbook.
17. ADJOURNMENT @ 8:23 p.m.
The next regularly scheduled Council meeting will be held on June 28, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
Regina O’Connell, CPMC, City Clerk