________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 23, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
KARA TAYLOR, MAYOR
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION
Item 1: Public Employment Performance Evaluation
Government Code § 54957
City Attorney
Item 2: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 487, 489, and 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Introduction of Accelerant K-9 Dog, Denali, with her Handler, Captain Preston (Chief Cordero)
3.2 Proclamation for Prostate Cancer Awareness Month (Mayor Taylor)
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of August 9, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution:
1. Approving Contract Amendment No. 7 with R.E.Y.
Engineers, Inc. (R.E.Y.) in an Amount not to Exceed $109,976 for the Broadway Sidewalks Project (CIP #41606), and Authorizing the City Manager to Execute the Same; and
2. Approving a Budget Appropriation in the Amount of
$200,000 from the Urban Surface Transportation Block Grant Program (STBGP) for the Said Project (Ms. Neves)
Att. A: Resolution
Att. B: Amendment Request
Att. C: Project Exhibit
7.6 Adopt a Resolution:
1. Approving a Contract with Madsen Roofing &
Waterproofing, Inc. in the Amount of $26,837.00 for the Reroofing of the Aeration Blower Building (CIP#42336) and Comfort King, INC. in the Amount of $7,280.00 for a New Roof Top Cooling System, and Authorizing the City Engineer to Execute the Same; and
2. Approving a $45,000 Budget Appropriation from the
Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project. (Ms. Neves)
Att. A: Resolution
Att. B: Aeration Building Quotes
7.7 Designate Vice-Mayor Saragosa to be the City’s Voting Delegate for the League of California Cities Annual Conference, and Direct Staff to Complete the Voting Delegate Form and Forward to League of California Cities Prior to the September 2, 2022 Deadline (Ms.
O’Connell)
________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Voting Delegate Letter and Form
7.8 Adopt a Resolution:
1. Approving an Agreement with the California
Intergovernmental Risk Authority (CIRA) to Provide for an Apportionment Among Current and Former CIRA and REMIF
Member Entities of Retirement Liabilities Consistent with California Government Code and
2. Authorize the Mayor to Sign the Agreement (Mr. Warren) Att. A: Resolution
Att. B: Draft Agreement
7.9 Adopt a Resolution Approving the Purchase of a Used 2015 Dodge 1500 Pickup Truck and a Used 2017 Dodge 1500 Pickup Truck from Thompsons Chrysler Dodge Jeep Ram for a Total of $45,536.45 and Authorizing the Director of Community Services to Execute any Related Documents (Mr. Zeller)
Att. A: Resolution
Att. B: Quotes
7.10 1. Waive the Second Reading of an Ordinance Adopting the “Very High Fire Hazard Severity Zones in LRA” Prepared for the City of Placerville as Recommended by Cal Fire Dated November 17, 2008; and
2. Adopt said Ordinance (Mr. Rivas)
Att. 1: Ordinance including map
Att. 2: August 9, 2022 City Council Staff Report
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Consider a Contract with Bold Communications Inc., Emily Idleman, to Provide Social Media Outreach Services for the City of Placerville (Mr. Morris)
Att. A: Resolution
Att. B: Draft Contract
12.2 Adopt a Resolution Approving the Purchase of a John Deere 325G Track Loader and Fecon BH62SS Masticator from Pape Machinery for a Total Amount of $133,618.39 and the Purchase of a PRO 26 DR Brush Mower from Placerville Polaris & Power Tools for a Total of $4,059.36 as Part of the Fuel Reduction Treatment for City Property Project (CIP #42241) and Authorizing the Director of Community Services to Execute the Same (Mr. Zeller)
Att. A: Resolution
Att. B: Quotes
Att. C: Equipment Cut Sheets
12.3 Adopt a Resolution:
1. Approving a contract with Hilltop Tree Service for fuels reduction tree work and mastication on 8 City parcels totaling
22.71 acres for a total cost of $56,752.29 as part of the Fuel Reduction Treatment for City Property project (CIP #42241) and authorizing the Director of Comnmunity Services to execute the same; and
2. Approving a $209,950 budget appropriation from the
ARPA Fund undesignated fund balance for the said project (Mr.
Zeller)
Att. A: Resolution
Att. B: Quote Sheet
12.4 Authorize the Mayor to Sign a Letter to the State Department of Housing and Community Development (HCD) in Support of the Infill Infrastructure (IIG-2019) Grant Application Made by Jamboree Housing Corporation for the Construction of the Affordable Housing Project on the Placerville Armory Site (Mr. Rivas)
________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Draft Letter
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Mayor Taylor, Councilmember Neau
• El Dorado County Transportation Commission
Mayor Taylor, Councilmember Borelli, Councilmember Thomas • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Thomas
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
Mayor Taylor, Vice-Mayor Saragosa
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended March 31, 2022 (Mr. Warren)
Att. A: Sales Tax Reports for the Quarter Ended 03-31-22
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include Dig Once Ordinance and Road Moratorium (first reading), Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), Cottonwood 4&6 CFD Resolution of Intent, Placerville Drive Environmental Document Certification, Adoption of Updated ADA Transition Plan and Self Evaluation, TIM program AB 602 ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
compliance contract, Miners on Main Presentation/Approval, Master Equipment Lease Request for Proposal, PPOA MOU, A/V Upgrade Award, Front Yard Fence Height Ordinance, and A-Board Sign discussion.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on September 13, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting.
Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the August 23, 2022, Regular Meeting of the Placerville City Council was posted and available for review on August 18, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk