________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, AUGUST 23, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Public Employment Performance Evaluation
Government Code § 54957
City Attorney
Item 2: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 487, 489, and 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
___________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Introduction of Accelerant K-9 Dog, Denali, with her Handler, Captain Preston (Chief Cordero)
Chief Cordero introduced El Dorado County Fire Protection District’s new accelerant K-9, Denali, with her handler, Captain Preston.
3.2 Proclamation for Prostate Cancer Awareness Month (Mayor Taylor) The Mayor read the proclamation and presented it to Richard Montgomery, a local advocate for prostate cancer awareness.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
The City Attorney reported that Item 1 (Public Employment Performance Evaluation – City Attorney) was deferred to the next City Council meeting. She also reported the City Council provided direction to Staff regarding Item 2 (Property Negotiations, Price and Terms – 487, 489, and 525 Main Street) and said if and when an agreement comes before the Council, it will be in Open Session and the public will have an opportunity to comment at that time.
5. ADOPTION OF AGENDA
It was moved by Councilmember Borelli and seconded by Councilmember Neau that the City Council adopt the agenda as presented.
The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of August 9, 2022 (Ms. O’Connell)
Approved the Minutes of the regular City Council meeting of August 9, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
Received and Filed Public Records Requests.
7.5 Adopt a Resolution:
1. Approving Contract Amendment No. 7 with R.E.Y.
Engineers, Inc. (R.E.Y.) in an Amount not to Exceed $109,976 for the Broadway Sidewalks Project (CIP #41606), and Authorizing the City Manager to Execute the Same; and
2. Approving a Budget Appropriation in the Amount of
$200,000 from the Urban Surface Transportation Block Grant Program (STBGP) for the Said Project (Ms. Neves)
Resolution No. 9104
Councilmember Thomas recused himself from this item due to property ownership within the proximity of the project. Public comment was received from Nicole Gotberg. The City Council adopted a resolution for the following actions:
1. Approving Contract Amendment No. 7 with R.E.Y. Engineers, Inc. (R.E.Y.) in an amount not to exceed $109,976 for the Broadway Sidewalks Project (CIP #41606), and authorizing the City Manager to execute the same; and
2. Approving a Budget Appropriation in the amount of $200,000 from the Urban Surface Transportation Block Grant Program (STBGP) for the said Project.
7.6 Adopt a Resolution:
1. Approving a Contract with Madsen Roofing &
Waterproofing, Inc. in the Amount of $26,837.00 for the Reroofing of the Aeration Blower Building (CIP#42336) and Comfort King, INC. in the Amount of $7,280.00 for a New Roof Top Cooling System, and Authorizing the City Engineer to Execute the Same; and
2. Approving a $45,000 Budget Appropriation from the
Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project. (Ms. Neves)
Resolution No. 9105
Public comment was received from Sue Rodman. The City Council adopted a resolution for the following actions:
1. Approving a Contract with Madsen Roofing & Waterproofing, Inc. in the Amount of $26,837.00 for the Reroofing of the Aeration Blower Building (CIP#42336) and Comfort King, INC. in the Amount of $7,280.00 for a New Roof Top Cooling System, and Authorizing the City Engineer to Execute the Same; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
2. Approving a $45,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said Project.
7.7 Designate Vice-Mayor Saragosa to be the City’s Voting Delegate for the League of California Cities Annual Conference, and Direct Staff to Complete the Voting Delegate Form and Forward to League of California Cities Prior to the September 2, 2022 Deadline (Ms.
O’Connell)
Designated Vice-Mayor Saragosa to be the City’s Voting Delegate for the League of California Cities Annual Conference, and directed Staff to complete the Voting Delegate Form and forward to League of California Cities prior to the September 2, 2022 deadline.
7.8 Adopt a Resolution:
1. Approving an Agreement with the California
Intergovernmental Risk Authority (CIRA) to Provide for an Apportionment Among Current and Former CIRA and REMIF
Member Entities of Retirement Liabilities Consistent with California Government Code and
2. Authorize the Mayor to Sign the Agreement (Mr. Warren) Resolution No. 9106
Adopted a resolution for the following actions:
1. Approving an agreement with the Californian
Intergovernmental Risk Authority (CIRA) to provide for an apportionment among current and former CIRA and REMIF Member Entities of Retirement Liabilities consistent with California Government Code and
2. Authorizing the Mayor to sign the Agreement
7.9 Adopt a Resolution Approving the Purchase of a Used 2015 Dodge 1500 Pickup Truck and a Used 2017 Dodge 1500 Pickup Truck from Thompsons Chrysler Dodge Jeep Ram for a Total of $45,536.45 and Authorizing the Director of Community Services to Execute any Related Documents (Mr. Zeller)
Resolution No. 9107
Adopted a resolution approving the purchase of a used 2015 Dodge 1500 pickup truck and a used 2017 Dodge 1500 pickup truck from Thompsons Chrysler Dodge Jeep Ram for a total of $45,536.45 and authorizing the Director of Community Services to execute any related documents. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
7.10 1. Waive the Second Reading of an Ordinance Adopting the “Very High Fire Hazard Severity Zones in LRA” Prepared for the City of Placerville as Recommended by Cal Fire Dated November 17, 2008; and
2. Adopt said Ordinance (Mr. Rivas)
Ordinance No. 1711
1. Waived the Second Reading of an Ordinance Adopting the “Very High Fire Hazard Severity Zones in LRA” Prepared for the City of Placerville as Recommended by Cal Fire Dated November 17, 2008; and
2. Adopted said Ordinance
Public comment was received from Nicole Gotberg and Sue Rodman.
Councilmember Thomas recused himself from Item 7.5. It was moved by Vice Mayor Saragosa and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Sue Rodman, Kathi Lishman, Tim Favaloro, and Sue Taylor.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
12.1 Consider a Contract with Bold Communications Inc., Emily Idleman, to Provide Social Media Outreach Services for the City of Placerville (Mr. Morris)
Resolution No. 9108
The City Manager summarized the item and introduced Emily Idleman from Bold Communications who addressed Council questions. Public comment was received from Nicole Gotberg, Kathi Lishman, Mike Pettibone, Ruth Carter, Sue Rodman, and Sue Taylor.
Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council approve a contract with Bold Communications Inc. to provide Social Media Outreach Services for the City of Placerville.
The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution Approving the Purchase of a John Deere 325G Track Loader and Fecon BH62SS Masticator from Pape Machinery for a Total Amount of $133,618.39 and the Purchase of a PRO 26 DR Brush Mower from Placerville Polaris & Power Tools for a Total of $4,059.36 as Part of the Fuel Reduction Treatment for City Property Project (CIP #42241) and Authorizing the Director of Community Services to Execute the Same (Mr. Zeller)
Resolution No. 9109
The Director of Community Services presented the report and responded to Council questions. Public comment was received from Sue Rodman, Nicole Gotberg, and Kathi Lishman.
Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Neau that the City Council adopt a resolution approving the purchase of a John Deere 325G Track Loader and Fecon BH62SS Masticator from Pape Machinery for a total amount of $133,618.39 and the purchase of a PRO 26 DR Brush Mower from Placerville Polaris & Power Tools for a total of $4,059.36 as part of the fuel reduction treatment for City Property Project (CIP #42241) and authorizing the Director of Community Services to exectute the same.
The motion was passed by the following vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution:
1. Approving a contract with Hilltop Tree Service for fuels reduction tree work and mastication on 8 City parcels totaling
22.71 acres for a total cost of $56,752.29 as part of the Fuel Reduction Treatment for City Property project (CIP #42241) and authorizing the Director of Comnmunity Services to execute the same; and
2. Approving a $209,950 budget appropriation from the
ARPA Fund undesignated fund balance for the said project (Mr.
Zeller)
Resolution No. 9110
The Director of Community Services presented the report and responded to Council questions. Public comment was received from Sue Rodman.
Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions:
1. Approving a contract with Hilltop Tree Service for fuels reduction tree work and mastication on 8 City parcels totaling 22.71 acres for a total cost of $56,752.29 as part of the Fuel Reduction Treatment for City Property project (CIP #42241) and authorizing the Director of Comnmunity Services to execute the same; and
2. Approving a $209,950 budget appropriation from the ARPA Fund undesignated fund balance for the said project.
The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
The Mayor called for a brief recess.
12.4 Authorize the Mayor to Sign a Letter to the State Department of Housing and Community Development (HCD) in Support of the Infill Infrastructure (IIG-2019) Grant Application Made by Jamboree Housing Corporation for the Construction of the Affordable Housing Project on the Placerville Armory Site (Mr. Rivas)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
Councilmember Borelli recused herself from the item due to property ownership within proximity of the proposed project. The Director of Development Services summarized the item and responded to Council questions. Public comment was received from Ruth Carter, Peg Vanderkar, Brian Veerkamp, Jack Sweeney, Scott Russell, Kenny Short, Denise Sweeney, Nicole Gotberg, Mike Pettibone, Gay Willard, Sue Rodman, Sue Taylor, Doug Runkle, John Clerici, and Denise Raffetto.
Following Council discussion, it was moved by Vice-Mayor Saragosa that the City Council authorize the Mayor to sign a letter to the State Department of Housing and Community Development (HCD) in support of the Infill Infrastructure (IIG-2019) Grant Application made by Jamboree Housing Corporation for the construction of the Affordable Housing Project on the Placerville Armory Site.
The motion was seconded by Councilmember Neau with the suggestion to amend the motion to direct Staff to address various concerns with the State and Jamboree Housing Corporation, such as storm water mitigation, project density, parking, and the State’s lack of responsiveness to the community.
Vice-Mayor Saragosa agreed to amend his motion and it was seconded by Councilmember Neau.
The amended motion was passed by the following vote:
AYES: Neau, Saragosa, Taylor
NOES: Thomas
ABSENT: None
RECUSED: Borelli
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa said there is $30 million in the Green Means Go project for pre-funding of planning of green zones, $45.5 million in ATP funds, and SACOG received a $5 million RAISE grant, which is focused on zero-emission and shared transportation projects in conjunction with EDCTC and EDCTA. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of August 23, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
• Pioneer Community Energy Board of Directors
No meeting.
• Placerville Fire Safe Council
The Council is actively planning this year’s activities. • City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended March 31, 2022 (Mr. Warren)
The Assistant City Manager/Director of Finance presented the reports for the quarter ended March 31, 2022. No public comment was received.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include Dig Once Ordinance and Road Moratorium (first reading), Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), Cottonwood 4&6 CFD Resolution of Intent, Placerville Drive Environmental Document Certification, Adoption of Updated ADA Transition Plan and Self Evaluation, TIM program AB 602 compliance contract, Miners on Main Presentation/Approval, Master Equipment Lease Request for Proposal, PPOA MOU, A/V Upgrade Award, Front Yard Fence Height Ordinance, and A-Board Sign discussion.
17. ADJOURNMENT @ 8:19 p.m.
The next regularly scheduled Council meeting will be held on September 13, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk