________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, SEPTEMBER 27, 2022
CLOSED SESSION: 4:00 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:00 P.M. CLOSED SESSION
Item 1: Public Employment Performance Evaluation
Government Code § 54957
City Attorney
Item 2: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:10 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor
Absent: Thomas
3. CEREMONIAL MATTERS
3.1 Proclamation Honoring The History and Contributions of the Placerville Shakespeare Club On their 125th Anniversary (Mayor Taylor)
This item was tabled to the next meeting.
3.2 Proclamation Recognizing the Month of October as Cancer Awareness Month (Mayor Taylor)
Mayor Taylor read the proclamation and presented it to Paul Zappettini ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
and Wendy Goossen of Images of Hope. Public comment was received from Leo Bennett-Cauchon and Sue Rodman.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
Mayor Taylor reported that the City Council completed the evaluation of the City Attorney and the Council is happy with her services. The City Attorney reported that the City Council provided direction to staff on Item 2 (Conference with Real Property Negotiator re: 525 Main Street). No public comment was received for Closed Session.
5. ADOPTION OF AGENDA
It was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt the agenda as presented. The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Receive and File a Presentation by the Sacramento Area Council of Governments on the 2024 Blueprint for the Region (Mr. Morris) The presentation was received and filed. Public comment was received from Sue Rodman.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of September 13, 2022 (Ms. O’Connell)
Approved the Minutes of the regular City Council meeting of September 13, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed public records requests.
7.5 Adopt a Resolution Approving the Biennial Confirmation of the City of Placerville’s Conflict of Interest Code (Ms. O’Connell) Resolution No. 9119
Adopted a resolution approving the Biennial Confirmation of the City of Placerville’s Conflict of Interest Code.
7.6 Adopt a Resolution:
1. Ratifying a Construction Contract with Doug Veerkamp General Engineering, Inc. in the Total Amount of $29,931.93 for the Cottonwood Park Subdivision, Phases 4 & 6 Broadband Conduit Project (CIP #42254); and
2. Approving a $30,000 Budget Appropriation from the
ARPA Fund Unassigned Fund Balance for the Said Project (Ms.
Neves)
Resolution No. 9120
Adopted a resolution for the following actions:
1. Ratifying a Construction Contract with Doug Veerkamp General Engineering, Inc. in the total amount of $29,931.93 for the Cottonwood Park Subdivision, Phases 4 & 6 Broadband Conduit Project (CIP #42254); and
2. Approving a $30,000 Budget Appropriation from the
ARPA Fund Unassigned Fund Balance for the said project.
7.7 Adopt a Resolution:
1. Accepting an Irrevocable Offer of Dedication from The Glenn and Cheryl Webb Revocable Trust of 2003 for Public Street Right of Way Along the Frontage of 1297-1309 Broadway (Assessor’s Parcel Number 002-241-023) for the Purposes of Sidewalk; and
2. Authorizing the City Engineer to Execute Said Offer; and
3. Directing the City Clerk to Record Said Offer with the Office of the El Dorado County Recorder (Ms. Neves)
Resolution No. 9121
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Adopted a resolution for the following actions:
1. Accepting an Irrevocable Offer of Dedication from The Glenn and Cheryl Webb Revocable Trust of 2003 for public street right of way along the frontage of 1297-1309 Broadway (Assessor’s Parcel Number 002-241-023) for the purposes of sidewalk; and
2. Authorizing the City Engineer to execute said offer; and
3. Directing the City Clerk to record said offer with the Office of the El Dorado County Recorder.
7.8 Adopt a Resolution:
1. Accepting an Irrevocable Offer of Dedication from Ronald Barber for Street Right of Way Along the Frontage of 1351 Broadway (Assessor’s Parcel Number 002-251-18-100) for the Purposes of Sidewalk and Roadway Shoulder; and
2. Rejecting the Landscaped Area Located Within the
Dedication Area for Maintenance; Authorizing the City Engineer to Execute Said Offer; and
3. Directing the City Clerk to Record Said Offer with the Office of the El Dorado County Recorder; and
4. Approving a Landscape Maintenance Agreement Between
Ronald Barber and the City for the Property Owner to Maintain the Landscaping Along the Frontage of 1351 Broadway (Assessor’s Parcel Number 002-251-18-100), and Authorizing the City Manager to Execute the Same (Ms. Neves)
Resolution No. 9122
Adopted a resolution for the following actions:
1. Accepting an Irrevocable Offer of Dedication from Ronald Barber for Street Right of Way along the Frontage of 1351 Broadway (Assessor’s Parcel Number 002-251-18-100) for the purposes of sidewalk and roadway shoulder; and
2. Rejecting the landscaped area located within the
dedication area for maintenance; authorizing the City Engineer to execute said offer; and
3. Directing the City Clerk to record said offer with the Office of the El Dorado County Recorder; and
4. Approving a Landscape Maintenance Agreement between
Ronald Barber and the City for the property owner to maintain the landscaping along the frontage of 1351 Broadway (Assessor’s Parcel Number 002-251-18-100), and authorizing the City Manager to execute the same.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
7.9 Adopt a Resolution:
1. Accepting an Irrevocable Offer of Dedication from
Placerville Buildings LLC for Public Street Right of Way Along the Frontage of 1287 Broadway (Assessor’s Parcel Number 002-244-006) for the Purpose of Future Sidewalk; and
2. Authorizing the City Engineer to Execute Said Offer; and
3. Directing the City Clerk to Record Said Offer with the Office of the El Dorado County Recorder
Resolution No. 9123
Adopted a resolution for the following actions:
1. Accepting an Irrevocable Offer of Dedication from
Placerville Buildings LLC for public street right of way along the frontage of 1287 Broadway (Assessor’s Parcel Number 002-244-006) for the purpose of future sidewalk; and
2. Authorizing the City Engineer to execute said offer; and
3. Directing the City Clerk to record said offer with the Office of the El Dorado County Recorder.
No public comment was received on the Consent Calendar. It was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
Oral communication was received from Jay Gershon, Sue Rodman, and Leo Bennett-Cauchon.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Acknowledge and File the Miners on Main Program Update as Presented by the El Dorado County Chamber of Commerce
Leadership Class No. 14 and Approve Installation of the Medallions and Implementation of the Program (Ms. Neves)
The City Engineer summarized the item and introduced Gordon Helm of the El Dorado County Chamber of Commerce Leadership Class No. 14, who presented an update of the Miners on Main program. Public comment was received from Leo Bennett-Cauchon, Sue Rodman, and Kirk Smith. It was moved by Councilmember Neau and seconded by Councilmember Borelli that the City Council acknowledge and file the Miners on Main Program update. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
12.2 Adopt a Resolution:
1. Approving the Master Lease Agreement Request for
Proposal (RFP) as Presented and Authorize Staff to Post and Distribute the RFP to Reputable Financial Institutions; and
2. Direct Staff to Return to the City Council with the
Master Lease Agreement Proposals for Further Discussion and Consideration (Mr. Warren)
Resolution No. 9124
The Assistant City Manager/Director of Finance presented the item and responded to Council questions. No public comment was received. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
Following Council discussion, it was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions:
1. Approving the Master Lease Agreement Request for Proposal (RFP) as presented and authorize staff to post and distribute the RFP to reputable financial institutions; and
2. Direct Staff to return to the City Council with the Master Lease Agreement Proposals for further discussion and consideration.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
12.3 Adopt a Resolution:
1. Approving a Professional Services Agreement with GHD for consulting services in the amount of $213,197.00 for the Traffic Impact Mitigation Fee Update project (CIP #41701); and
2. Approving a $154,022 budget appropriation from the
Traffic Impact Mitigation (TIM) Fee Fund unassigned fund balance for the said project. (Ms. Neves)
Resolution No. 9125
The City Engineer presented the staff report and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Neau and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions:
1. Approving a Professional Services Agreement with GHD for consulting services in the amount of $213,197.00 for the Traffic Impact Mitigation Fee Update project (CIP #41701); and
2. Approving a $154,022 budget appropriation from the Traffic Impact Mitigation (TIM) Fee Fund unassigned fund balance for the said project.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: Thomas
ABSTAIN: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa said the board received a presentation regarding the Triple Bottom Line framework, which will use equity, economy, and environment to shape the discussions and strategies for the 2024 Blueprint plan.
• Pioneer Community Energy Board of Directors
No report (Councilmember Thomas was absent).
• Placerville Fire Safe Council
No report.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa said information on funding was going to be released and discussion regarding the Navigation Center was tabled to a future meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Police Monthly Stats (Chief Wren)
The Chief of Police presented statistics for the month of August. No public comment was received.
15.2 Receive and File an Update on the US 50 Corridor Action Plan – Trip to Green Pilot Project (CIP #42209), also Known as “Proof of Concept” Project for Weekend #2 (Ms. Neves)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 27, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
The City Engineer provided an update on the Trip to Green Pilot Project for Weekend #2. Public comment was received from Kirk Smith, Nicole Gotberg, and Woody Deloria. Written comment was also submitted by Nicole Gotberg.
15.3 Click2Gov Online Bill Pay Software Demonstration (Mr. Warren) The Assistant City Manager/Director of Finance presented a demonstration of the Click2Gov online bill pay software. No public comment was received.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: SB 1127 (Worker’s Compensation: Liability Presumptions) Letter of Opposition, Dig Once Ordinance, Front-yard Fence Height Ordinance, A-Board Sign discussion, Police MOUs, Monthly Fire Stats, Monthly Police Stats, Chamber Marketing Program Update, Water/Sewer Rates Study contract, Cottonwood 4&6 CFD Resolution of Intent, and Hangtown Creek Culvert and Parking Lot Restoration.
17. ADJOURNMENT @ 7:37 p.m.
The next regularly scheduled Council meeting will be held on October 11, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk