________________________________________________________________________ Regular Meeting of the City Council of October 11, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 11, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website:
www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. ________________________________________________________________________ Regular Meeting of the City Council of October 11, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
KARA TAYLOR, MAYOR
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Proclamation Honoring The History and Contributions of the Placerville Shakespeare Club On their 125th Anniversary (Mayor Taylor)
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
6.2 Presentation by Community Utility Liaison, Mark Acuna, on PG&E Public Safety Power Shutoff Status and Other Utility Related Projects (Mr. Morris)
________________________________________________________________________ Regular Meeting of the City Council of October 11, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Written Report
6.3 Key Club Verbal Presentation – Community Garden (Mr. Zeller)
6.4 Presentation by Placerville Fire Safe Council on Use of City Grant Funds (Mr. Morris)
Att. A: Presentation
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of September 27, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution Approving the City’s Investment Policy for Fiscal Year 2022/2023 as Presented (Mr. Warren)
Att. A: Resolution and Investment Policy
7.6 Notify the Media and Public by Approval of this Request that the Regularly Scheduled City Council Meetings of November 8, 2022, and November 22, 2022 are Cancelled and a Special Meeting of the City Council is scheduled for November 15, 2022 (Ms. O’Connell)
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
________________________________________________________________________ Regular Meeting of the City Council of October 11, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Awarding Grants to Selected Applicants for the Community Benefit Grant Program (Mr. Morris)
Att. A: Resolution
Att. B: Application Summary
Att. C: Copies of all Applications
12.2 Appoint a Public Member to the Cannabis Community Benefit Committee (Mr. Morris)
Att. A: Adopted Community Benefits Program
12.3 Adopt a Resolution:
1. Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. for the Placerville Station II, Phase I Project (CIP #40708) in an Amount not to Exceed $1,371,854.48 and Authorizing the City Manager to Execute the Same; and
2. Adopt a $574,746 Budget Appropriation from the
Measure L Fund Construction Reserve for the Said Project to Cover Measure L Eligible Projects Including Water, Sewer and Storm Drain Line Repair/Replacement and Mosquito Road Improvements; and
3. Authorizing the City Manager Contract Change Order
Authority up to $25,000 per Change Order for an Aggregate not-toexceed Amount of $137,000 for the Said Project (Ms. Neves) Att. A: Resolution
Att. B: Project Exhibit
12.4 Adopt a Resolution:
1. Approving Change Order No. 1 with Creation Networks, Inc. in the Amount of $12,441.50 for Additional Equipment and Labor for the Town Hall Emergency Operations Center Project (CIP #42242); and
2. Approving a $7,409 Budget Appropriation from the ARPA Fund for the Said Project; and
________________________________________________________________________ Regular Meeting of the City Council of October 11, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
3. Approving a $2,763 Budget Appropriation from the
General Fund Contingency for Unforeseen Expenditures for the Said Project; and
4. Approving a $2,270 Budget Appropriation from the
General Fund Undesignated Fund Balance for the Said Project (Mr.
Zeller)
Att. A: Resolution
Att. B: Approved Contract
Att. C: Change Order
12.5 Acknowledge and File the America Rescue Plan Act (ARPA) Budget Status Report and Provide any Desired Direction to Staff (Mr.
Warren)
Att. A: ARPA Budget Analysis
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Mayor Taylor, Councilmember Neau
• El Dorado County Transportation Commission
Mayor Taylor, Councilmember Borelli, Councilmember Thomas • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Thomas
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
Mayor Taylor, Vice-Mayor Saragosa
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
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15. CITY MANAGER AND STAFF REPORTS
15.1 Police Monthly Stats (Chief Wren)
Att. A: Stats – September 2022
15.2 Receive and File September Fire Station 25 Run Report (Chief Cordero)
Att. A: September Report
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Special Council Fire Board Meeting, Extra Mile Day Proclamation, Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), Cottonwood 4&6 CFD Resolution of Intent (R&M of Apportionment and sets date/time of public hearing), MTU #1 Contract with ERS, Secondary Clarifier #1 Contracts, Pioneer Community Energy Contract Amendment, Front Yard Fence Height Ordinance, ABoard Sign Discussion, PPOA MOU, and Arts and Culture 525 Main Street Contract.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on October 25, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting _______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the October 11, 2022, Regular Meeting of the Placerville City Council was posted and available for review on October 6, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk