________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 11, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:04 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Proclamation Honoring The History and Contributions of the Placerville Shakespeare Club On their 125th Anniversary (Mayor Taylor)
The Mayor read the proclamation and presented it to Ellen Osborn, President of the Shakespeare Club.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported that the City Council provided direction to Staff regarding Item 1 in Closed Session (Conference with Real Property Negotiator).
No public comments were received.
5. ADOPTION OF AGENDA
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
It was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council pull Item 7.6 for discussion and adopt the balance of the agenda as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Presentation by Community Utility Liaison, Mark Acuna, on PG&E Public Safety Power Shutoff Status and Other Utility Related Projects (Mr. Morris)
Public comments were received from Sue Rodman. The presentation was received and filed.
6.3 Key Club Verbal Presentation – Community Garden (Mr. Zeller) No public comments were received. The presentation was received and filed.
6.4 Presentation by Placerville Fire Safe Council on Use of City Grant Funds (Mr. Morris)
No public comments were received. The presentation was received and filed.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of September 27, 2022 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of September 27, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed Public Records Requests.
7.5 Adopt a Resolution Approving the City’s Investment Policy for Fiscal Year 2022/2023 as Presented (Mr. Warren)
Resolution No. 9126
Adopted a resolution approving the City’s Investment Policy for Fiscal Year 2022/2023 as presented.
7.6 Notify the Media and Public by Approval of this Request that the Regularly Scheduled City Council Meetings of November 8, 2022, and November 22, 2022 are Cancelled and a Special Meeting of the City Council is scheduled for November 15, 2022 (Ms. O’Connell) This item was pulled for discussion. Due to availability conflicts, the City Council considered holding a Special Meeting on November 9, 2022. No public comments were received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council cancel the City Council meetings scheduled for November 8, 2022, and November 22, 2022, and hold a Special City Council meeting on Wednesday, November 9, 2022. The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
No public comments were received on the Consent Calendar. It was moved by Councilmember Thomas and seconded by Vice-Mayor Saragosa that the City Council pull Item 7.6 and approve the balance of the Consent Calendar. The motion was passed by the following vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Oral communication was received by Ed Ingram, Sue Rodman, Tammy Danz, Mike Roberts, Jonathan Gainsbrugh, and Kirk Smith.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
Item 7.6 was pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Awarding Grants to Selected Applicants for the Community Benefit Grant Program (Mr. Morris)
Resolution No. 9127
The City Manager summarized the item and responded to Council questions. Public comments were received from Mike Roberts and Nicole Gotberg. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Neau that the City Council adopt a resolution awarding grants to the following selected applicants:
Community Pride – refurbish Fox Lot planters; Community Pride – repair and add lighting to Snowshoe Thompson Monument; El Dorado Historical Society – restore Snowshoe Thompson Mural; Sierra Community Access TV – History of Main Street production; Buried History – Save the Graves event; and Boy Scouts of America (Eagle Project) – disc golf course at Markham Middle School.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Appoint a Public Member to the Cannabis Community Benefit Committee (Mr. Morris)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
The City Manger presented the item and responded to Council questions.
No public comments were received. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Neau that the City Council appoint a public member to the Cannabis Community Benefit Committee to review and make recommendations for projects to be funded through Cannabis Community Benefit Funds; require that the public member be a resident of the City; and direct Staff to bring back a resolution amending the number of public members to 2.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution:
1. Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. for the Placerville Station II, Phase I Project (CIP #40708) in an Amount not to Exceed $1,371,854.48 and Authorizing the City Manager to Execute the Same; and
2. Adopt a $574,746 Budget Appropriation from the
Measure L Fund Construction Reserve for the Said Project to Cover Measure L Eligible Projects Including Water, Sewer and Storm Drain Line Repair/Replacement and Mosquito Road Improvements; and
3. Authorizing the City Manager Contract Change Order
Authority up to $25,000 per Change Order for an Aggregate not-toexceed Amount of $137,000 for the Said Project (Ms. Neves) Resolution No. 9128
The City Engineer presented the staff report and responded to Council questions. Public comments were received from Tammy Danz, Sue Rodman, and Ed Ingram. Following Council discussion, it was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Councl adopt a resolution for the following actions:
1. Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. for the Placerville Station II, Phase I Project (CIP #40708) in an Amount not to Exceed $1,371,854.48 and Authorizing the City Manager to Execute the Same; and
2. Adopt a $574,746 Budget Appropriation from the Measure L Fund Construction Reserve for the Said Project to Cover Measure L Eligible Projects Including Water, Sewer and Storm Drain Line Repair/Replacement and Mosquito Road Improvements; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
3. Authorizing the City Manager Contract Change Order
Authority up to $25,000 per Change Order for an Aggregate not-to-exceed Amount of $137,000 for the Said Project.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Adopt a Resolution:
1. Approving Change Order No. 1 with Creation Networks, Inc. in the Amount of $12,441.50 for Additional Equipment and Labor for the Town Hall Emergency Operations Center Project (CIP #42242); and
2. Approving a $7,409 Budget Appropriation from the ARPA Fund for the Said Project; and
3. Approving a $2,763 Budget Appropriation from the
General Fund Contingency for Unforeseen Expenditures for the Said Project; and
4. Approving a $2,270 Budget Appropriation from the
General Fund Undesignated Fund Balance for the Said Project (Mr.
Zeller)
Resolution No. 9129
The Director of Community Services presented the item and responded to Council questions. Public comments were received from Sue Rodman.
Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions:
1. Approving Change Order No. 1 with Creation Networks, Inc. in the Amount of $12,441.50 for Additional Equipment and Labor for the Town Hall Emergency Operations Center Project (CIP #42242); and
2. Approving a $7,409 Budget Appropriation from the ARPA Fund for the Said Project; and
3. Approving a $2,763 Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures for the Said Project; and
4. Approving a $2,270 Budget Appropriation from the General Fund Undesignated Fund Balance for the Said Project.
The motion was passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Acknowledge and File the America Rescue Plan Act (ARPA) Budget Status Report and Provide any Desired Direction to Staff (Mr.
Warren)
The Assistant City Manager/Director of Finance presented the item and responded to Council questions. Public comments were received from Nicole Gotberg and Sue Rodman. Following discussion, the City Council provided direction to Staff and requested that the item be brought back with their suggestions for re-prioritization of projects and include a request for Broadband funding.
The item was acknowledged and filed.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Neau said the board approved a revised salary schedule, is kicking off the My Ride mileage reimbursement program (for seniors, veterans, and disabled residents); Fall passes are on sale, and El Dorado County Transit is hiring. Mayor Taylor said a new pilot program will test a zeroemission bus route from Sacramento to Tahoe. • El Dorado County Transportation Commission
Mayor Taylor said the commission received an update on the Greater Placerville Wildfire Evacuation Preparedness, Community Safety, and Resiliency Plan. A project monitoring report was also received. • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau said Shiva Frenzen has been hired to serve as the new Executive Officer for LAFCO. She also said they held a public hearing and adopted the Small to Medium Water Districts Municipal Service Review and Sphere of Influence Update.
• SACOG (Sacramento Area Council of Governments)
No meeting.
• Pioneer Community Energy Board of Directors
Councilmember Thomas said he attended the Audit Review Committee. • Placerville Fire Safe Council
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 11, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
No report.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Mayor Taylor said they received a recap on several activities.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Police Monthly Stats (Chief Wren)
Public comment was received from Nicole Gotberg. The report was received and filed.
15.2 Receive and File September Fire Station 25 Run Report (Chief Cordero)
The report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Special Council Fire Board Meeting, Extra Mile Day Proclamation, Hangtown Creek Culvert and Parking Lot Restoration (at Tap House), Cottonwood 4&6 CFD Resolution of Intent (R&M of Apportionment and sets date/time of public hearing), MTU #1 Contract with ERS, Secondary Clarifier #1 Contracts, Pioneer Community Energy Contract Amendment, Front Yard Fence Height Ordinance, ABoard Sign Discussion, PPOA MOU, and Arts and Culture 525 Main Street Contract.
17. ADJOURNMENT @ 8:13 p.m.
The next regularly scheduled Council meeting will be held on October 25, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Regina O’Connell, CPMC, City Clerk