________________________________________________________________________ Regular Meeting of the City Council of October 25, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 25, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website:
www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. ________________________________________________________________________ Regular Meeting of the City Council of October 25, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
KARA TAYLOR, MAYOR
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel – Liability Claims Government Code §54956.95
Claimant Name: Hernandez-Orozco
Agency claimed against: City of Placerville
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Proclaim November 1, 2022, as Extra Mile Day and Recognize Three Extra Mile Day Heroes that are Making Significant Contributions to the City of Placerville (Mayor Taylor)
Att. A: Proclamation
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
7. CONSENT CALENDAR
________________________________________________________________________ Regular Meeting of the City Council of October 25, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of October 11, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Register (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution of the City Council of the City of Placerville Approving Amendment #5 to the Amended and Restated Joint Exercise Powers Agreement for Pioneer Community Energy (Mr.
Morris)
Att. A: Resolution
Att. B: Joint Powers Agreement
Att. C: Amendment No. 5 to the JPA
7.6 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-410) for the Property Located at 750 Sierra Drive, Identified as Assessor’s Parcel Number 051-070-014, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms.
Neves)
Att. A: Resolution
Att. B: Street Frontage Improvement Agreement
7.7 Adopt a Resolution Approving Amendment No. 6 to the Existing Consulting Services Agreement with GHD in the Amount of $25,408.72 for Engineering Support Services During the
Construction Phase of the Placerville Station II, Phase I Project (CIP #40708) and Authorizing the City Manager to Execute the Same (Ms.
Neves)
Att. A: Resolution
Att. B: Project Exhibit
7.8 Adopt a Resolution Approving an Amended Cannabis Community Benefits Program for the City of Placerville (Mr. Morris) Att. A: Resolution
Att. B: Amended Community Benefits Program
________________________________________________________________________ Regular Meeting of the City Council of October 25, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council.
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Taking the Following Actions:
1. Authorizing the City Manager to Prepare and Enter into an Agreement with Architectural Nexus, Inc. to Perform a Stabilization Investigation of 487 and 489 Main Street as Part of the Historic City Hall Roof Replacement Project (CIP #42305) and Authorizing the City Manager to Execute the Same; and
2. Approving a $20,450 Budget Liquidation from the ARPA Fund for the Historic City Hall Roof Replacement Project (CIP #42305); and
3. Approving a $20,450 Budget Appropriation from the
ARPA Fund for the 525 Main Street Tenant Improvements Project (CIP #42338); and
4. Ratifying a Construction Contract with Design Smith for the 525 Main Street Tenant Improvements Project (CIP #42338); and
5. Direct the City Manager to Negotiate a Lease Agreement with Arts and Culture El Dorado for use of 525 Main Street and Bring Back to the City Council (Mr. Morris)
Att. A: Building Official Memorandum
Att. B: Resolution
________________________________________________________________________ Regular Meeting of the City Council of October 25, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
Att. C: Stabilization Investigation Proposal
Att. D: 525 Main Street Proposal
12.2 Adopt a Resolution:
1. Approving a Services Agreement with ERS, Industrial
Services, Inc. for the Modular Treatment Unit (MTU) No. 1 Servicing and Underdrain Replacement (CIP #42107) in an Amount not to Exceed $573,310.00 and Authorizing the City Engineer to Execute the Same; and
2. Adopt a $250,000 Budget Appropriation from the
Measure H Fund Construction Reserve for the said Project (Ms.
Neves)
Att. A: Resolution
Att. B: ERS Industrial Services, INC. MTU Full Servicing Proposal
12.3 Adopt a Resolution Authorizing Staff to Submit a Grant Application to the Sacramento Area Council of Governments for the Green Means Go – Capital Category for the City’s Broadband Program (Mr.
Morris)
Att. A: Resolution
Att. B: Draft Application
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Mayor Taylor, Councilmember Neau
• El Dorado County Transportation Commission
Mayor Taylor, Councilmember Borelli, Councilmember Thomas • LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Thomas
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
Mayor Taylor, Vice-Mayor Saragosa
________________________________________________________________________ Regular Meeting of the City Council of October 25, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Adoption of Fire Code, Water/Sewer Rates Study contract, PPOA MOU, Click2Gov Business License Software Demonstration, Chamber Marketing Presentation, County Wildfire Mitigation Presentation - Ken Pimlott, Presentation: California Department of Insurance - Durriya Syed, Cottonwood 4&6 CFD Resolution of Intent, Clay Street Dewberry Amendment, Secondary Clarifier #1 Contracts, Front Yard Fence Height Ordinance, and A-Board Sign Discussion.
17. ADJOURNMENT
The next regularly scheduled City Council meeting will be held on Wednesday, November 9, 2022 (Special Meeting), 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
_______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the October 25, 2022, Regular Meeting of the Placerville City Council was posted and available for review on October 20, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk