________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 25, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel – Liability Claims Government Code §54956.95
Claimant Name: Hernandez-Orozco
Agency claimed against: City of Placerville
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 5:00 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Proclaim November 1, 2022, as Extra Mile Day and Recognize Three Extra Mile Day Heroes that are Making Significant Contributions to the City of Placerville (Mayor Taylor)
The Mayor read the proclamation and recognized the following individuals as Extra Mile Day Heroes:
John Sanders, for supporting numerous local causes by generously feeding the non-profit organizations and their supporters that do such great work for the community;
Frank Porter and Maureen Dion-Perry (Housing El Dorado), for tirelessly working to bring together stakeholders, advocates, government, and the housing insecure to develop solutions to affordable housing and homelessness; and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
David Zelinsky, for many years of service to the community, caring for veterans, and advocating for fire safety and home hardening.
Public comment was received from Leo Bennett-Cauchon.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported that no public comment was received for Closed Session and the City Council provided direction to staff.
5. ADOPTION OF AGENDA
It was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt the agenda as presented. The motion passed unanimously.
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of October 11, 2022 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of October 11, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Receive and filed public records requests.
7.5 Adopt a Resolution of the City Council of the City of Placerville Approving Amendment #5 to the Amended and Restated Joint ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
Exercise Powers Agreement for Pioneer Community Energy (Mr.
Morris)
Resolution No. 9130
Adopted a Resolution of the City Council of the City of Placerville approving Amendment #5 to the Amended and Restated Joint Exercise Powers Agreement for Pioneer Community Energy.
7.6 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-410) for the Property Located at 750 Sierra Drive, Identified as Assessor’s Parcel Number 051-070-014, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms.
Neves)
Resolution No. 9131
Adopted a Resolution approving a Street Frontage Improvement Agreement (SF-410) for the property located at 750 Sierra Drive, identified as Assessor’s Parcel Number 051-070-014, and authorized the City Engineer to process the Agreement and to record the Agreement at the El Dorado County Office of the Recorder.
7.7 Adopt a Resolution Approving Amendment No. 6 to the Existing Consulting Services Agreement with GHD in the Amount of $25,408.72 for Engineering Support Services During the
Construction Phase of the Placerville Station II, Phase I Project (CIP #40708) and Authorizing the City Manager to Execute the Same (Ms.
Neves)
Resolution No. 9132
Adopted a Resolution approving Amendment No. 6 to the Existing Consulting Services Agreement with GHD in the amount of $25,408.72 for Engineering Support Services during the Construction Phase of the Placerville Station II, Phase I Project (CIP #40708) and authorized the City Manager to execute the same.
7.8 Adopt a Resolution Approving an Amended Cannabis Community Benefits Program for the City of Placerville (Mr. Morris) Resolution No. 9133
Adopted a Resolution approving an amended Cannabis Community Benefits Program for the City of Placerville.
No public comment was received on the Consent Calendar. It was moved by Vice-Mayor Saragosa and seconded by Councilmember Neau that the City ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Sue Rodman, Mac Storton, Leo Bennett-Cauchon, Kirk Smith, Jonathan Gainsbrugh, and Sean Briggs.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Taking the Following Actions:
1. Authorizing the City Manager to Prepare and Enter into an Agreement with Architectural Nexus, Inc. to Perform a Stabilization Investigation of 487 and 489 Main Street as Part of the Historic City Hall Roof Replacement Project (CIP #42305) and Authorizing the City Manager to Execute the Same; and
2. Approving a $20,450 Budget Liquidation from the ARPA Fund for the Historic City Hall Roof Replacement Project (CIP #42305); and
3. Approving a $20,450 Budget Appropriation from the
ARPA Fund for the 525 Main Street Tenant Improvements Project (CIP #42338); and
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
4. Ratifying a Construction Contract with Design Smith for the 525 Main Street Tenant Improvements Project (CIP #42338); and
5. Direct the City Manager to Negotiate a Lease Agreement with Arts and Culture El Dorado for use of 525 Main Street and Bring Back to the City Council (Mr. Morris)
Resolution No. 9134
The City Manager presented the item and responded to Council questions.
Public comment was received from Leo Bennett-Cauchon, Kirk Smith, Sue Rodman, and Jonathan Gainsbrugh. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions:
1. Authorizing the City Manager to Prepare and Enter into an Agreement with Architectural Nexus, Inc. to Perform a Stabilization Investigation of 487 and 489 Main Street as Part of the Historic City Hall Roof Replacement Project (CIP #42305) and Authorizing the City Manager to Execute the Same; and
2. Approving a $20,450 Budget Liquidation from the ARPA Fund for the Historic City Hall Roof Replacement Project (CIP #42305); and
3. Approving a $20,450 Budget Appropriation from the ARPA Fund for the 525 Main Street Tenant Improvements Project (CIP #42338); and
4. Ratifying a Construction Contract with Design Smith for the 525 Main Street Tenant Improvements Project (CIP #42338); and
5. Direct the City Manager to Negotiate a Lease Agreement with Arts and Culture El Dorado for use of 525 Main Street and Bring Back to the City Council.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution:
1. Approving a Services Agreement with ERS, Industrial
Services, Inc. for the Modular Treatment Unit (MTU) No. 1 Servicing and Underdrain Replacement (CIP #42107) in an Amount not to Exceed $573,310.00 and Authorizing the City Engineer to Execute the Same; and
2. Adopt a $250,000 Budget Appropriation from the
Measure H Fund Construction Reserve for the said Project (Ms.
Neves)
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
Resolution No. 9135
The City Engineer summarized the report and responded to Council questions. Public comment was received from Sue Rodman, Mac Storton, and Sean Briggs. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions:
1. Approving a Services Agreement with ERS, Industrial Services, Inc. for the Modular Treatment Unit (MTU) No. 1 Servicing and Underdrain Replacement (CIP #42107) in an amount not to exceed $573,310.00 and authorizing the City Engineer to execute the same; and
2. Adopt a $250,000 Budget Appropriation from the Measure H Fund Construction Reserve for the said project.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution Authorizing Staff to Submit a Grant Application to the Sacramento Area Council of Governments for the Green Means Go – Capital Category for the City’s Broadband Program (Mr.
Morris)
Resolution No. 9136
Councilmember Thomas recused himself from the item (due to property ownership on the Broadway Corridor) and exited the chamber. The City Manager presented the item and responded to Council questions. Public comment was received from Paul Godwin, Ryan Carter, and Sean Briggs.
Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Neau that the City Council adopt a resolution authorizing staff to submit a Grant Application to the Sacramento Area Council of Governments for the Green Means Go – Capital Category for the City’s Broadband Program, and allocate $250,000.00 in ARPA funding as a match for the project application.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor
NOES: None
ABSENT: None
RECUSED: Thomas
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
The City of Placerville is being recommended for funding by the California Transportation Commission for $15.5 Million in construction funds for the Placerville Drive corridor.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa said they went over the Green Means Go application with the public and received a couple presentations from a sister agency’s Metropolitan Planning Organization in Utah.
• Pioneer Community Energy Board of Directors
Councilmember Thomas said Pioneer is working hard to keep energy costs down to stabilize energy purchasing processes. They are also working on strategic priorities residential customer outreach.
• Placerville Fire Safe Council
Vice-Mayor Saragosa announced that the El Dorado County Fire Safe Council has officially re-opened their defensible space program as of October 24, 2022, and is currently accepting up to 120 new applications on a first-come, firstserved basis. They will be notifying the community once they have reached capacity.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
No reports.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of October 25, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include: Adoption of Fire Code, Water/Sewer Rates Study contract, PPOA MOU, Click2Gov Business License Software Demonstration, Chamber Marketing Presentation, County Wildfire Mitigation Presentation - Ken Pimlott, Presentation: California Department of Insurance - Durriya Syed, Cottonwood 4&6 CFD Resolution of Intent, Clay Street Dewberry Amendment, Secondary Clarifier #1 Contracts, Front Yard Fence Height Ordinance, and A-Board Sign Discussion.
17. ADJOURNMENT @ 7:20 p.m.
The next regularly scheduled City Council meeting will be held on Wednesday, November 9, 2022 (Special Meeting), 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting
Regina O’Connell, CPMC, City Clerk