________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
SPECIAL MEETING
WEDNESDAY, NOVEMBER 9, 2022
CLOSED SESSION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:30 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
Item 2: Public Employment Performance Evaluation
Government Code § 54957
City Manager
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The meeting was called to order at 5:05 p.m. and The Pledge of Allegiance to the Flag was recited.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Taylor, Thomas
3. CEREMONIAL MATTERS
3.1 Veterans’ Day Proclamation (Mayor Taylor)
The Mayor read the proclamation.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported that no public comment was received for Closed Session and no reportable action was taken for either of the two agendized items.
5. ADOPTION OF AGENDA
________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
It was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council adopt the agenda as presented. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Presentation by El Dorado County Wildfire Resilience and Vegetation Management Advisory Committee (Mr. Morris)
The City Council received the presentation and public comments were given by David Zelinsky, Jonathan Gainsbrugh, and Ameera Godwin.
6.3 Festival of Lights Sponsor Presentation (Mr. Morris) The City Council received the presentation and public comments were given by Paul Godwin.
6.4 Acknowledge and File the Annual Financial Report and Independent Auditors’ Reports and Single Audit and Independent Auditors’ Reports for Fiscal Year 2020/2021 (Mr. Warren)
The City Council acknowledged and filed the reports and public comments were received from Leo Bennett-Cauchon.
At this time, the Mayor called for a brief recess.
6.5 Presentation and Request from Placerville Fire Safe Council for CoSponsorship of Spring Education Event (Mr. Morris) The City Council received the presentation, and no public comments were made.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 Approve the Minutes of the Regular City Council Meeting of ________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
October 25, 2022 (Ms. O’Connell)
Approved the Minutes of the Regular City Council Meeting of October 25, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
7.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and Filed Public Records Requests.
7.5 Cancel December 27, 2022, Regular City Council Meeting (Ms.
O’Connell)
Cancelled the December 27, 2022, Regular City Council Meeting.
7.6 Adopt a Resolution Approving an Agreement with the Sierra West Officials Association (SWOA) to Provide Officiating Services for the City’s Youth and Adult Basketball Leagues and Authorizing the Director of Community Services to Execute the Same (Mr. Zeller) Resolution No. 9137
Adopted a resolution approving an agreement with the Sierra West Officials Association (SWOA) to provide officiating services for the City’s Youth and Adult Basketball Leagues and authorizing the Director of Community Services to execute the same.
7.7 Adopt a Resolution Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record said Notice with the El Dorado County Recorder’s Office for the Fowler Way Paving Project (CIP #42252) (Ms. Neves)
Resolution No. 9138
Adopted a resolution authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to Record said Notice with the El Dorado County Recorder’s Office for the Fowler Way Paving Project (CIP #42252).
7.8 Adopt a Resolution:
1. To Receive and File the Hocking Street Sewer Main
Replacement Project Technical Memorandum Summary of
________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Preliminary Engineering Submitted by Dewberry Engineers, Inc. for the Hocking Street Sewer Line Replacement Project (CIP #42245); and
2. Providing Direction for the Selection of the
Improvement Alternative and Authorizing the Engineering Department to Proceed with the Final Design of that Alternative; and
3. Approving a $50,000 Budget Appropriation from the
Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project; and
4. Approving Amendment No. 1 with Dewberry Engineers,
Inc. to the Consulting Services Agreement for Final Design and Preparation of Bid Documents in the Not-to-exceed Amount of $49,090 for Said Project and Authorizing the City Manager to Execute the Same (Ms. Neves)
Resolution No. 9139
This item was pulled from the Consent Calendar. The City Engineer summarized the item and responded to Council questions. Public comment was received from Sue Rodman, Ryan Carter, and Kirk Smith. Following Council discussion, it was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions:
1. To Receive and File the Hocking Street Sewer Main
Replacement Project Technical Memorandum Summary of Preliminary Engineering Submitted by Dewberry Engineers, Inc. for the Hocking Street Sewer Line Replacement Project (CIP #42245); and
2. Providing Direction for the Selection of the Improvement Alternative and Authorizing the Engineering Department to Proceed with the Final Design of that Alternative; and
3. Approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the Said Project; and
4. Approving Amendment No. 1 with Dewberry Engineers, Inc. to the Consulting Services Agreement for Final Design and Preparation of Bid Documents in the Not-to-exceed Amount of $49,090 for Said Project and Authorizing the City Manager to Execute the Same; and
5. Direct Staff to proceed with Option 2 on the staff report, which states, “This option only bursts 550 LF of existing sewer line, but includes a new 250 LF bypass that would keep sewer flows from upper Hocking Street within the street instead of diverting these flows into Hocking Street backyards. This option abandons an existing 120 LF section of 4-inch ________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
main that currently routes flow from upper Hocking Street to the backyard main, and moves it within the ROW which is desirable for future access and maintenance. This option eliminates two of the five new manholes that would be required in option 1. The cost estimate for Option 2 is $430,000.” The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
No public comment was received on the Consent Calendar. It was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council pull item 7.8 for discussion and approve the balance of the Consent Calendar. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral Communication was received from David Zelensky, Laurel BrentBumb, Jonathan Gainsbrugh, Leo Bennett-Cauchon, Sue Rodman, Ruth Carter, and Kathi Lishman.
8.2 Written Communication
Item 1: California Department of Insurance, November 9, 2022
9. ITEMS PULLED FROM THE CONSENT CALENDAR
Item 7.8 was pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
1. Extending an Agreement with the El Dorado County
Chamber of Commerce thru June 30, 2023 to Provide a Marketing Program for the City and Allocating an Additional $9,500 to the Project; and
2. Approving $9,500 Budget Liquidation from the ARPA
Fund for the Contribution to the El Dorado County Navigation Center; and
3. Approving a $9,500 Budget Appropriation for the
Citywide Marketing Program (CIP #42244) (Mr. Morris)
Jody Franklin from the Chamber of Commerce addressed the Council and responded to questions. Public comment was received from Ryan Carter, Kirk Smith, Ruth Carter, Leo Bennett-Cauchon, Kathi Lishman, and Sue Rodman. Following Council discussion, it was moved by Councilmember Thomas and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions:
1. Extending an Agreement with the El Dorado County Chamber of Commerce thru June 30, 2023 to Provide a Marketing Program for the City and Allocating an Additional $9,500 to the Project; and
2. Approving $9,500 Budget Liquidation from the ARPA Fund for the Contribution to the El Dorado County Navigation Center; and
3. Approving a $9,500 Budget Appropriation for the Citywide Marketing Program; and
4. Extend the current agreement through June 30, 2022, adding $9,500 to the remaining funds of $5,513.22 for a total of $15,013.22 (option #3 on the staff report) using the Unassigned Fund Balance.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
Resolution No. 9140
12.2 Adopt a Resolution Approving a Professional Services Agreement with Bartle Wells Associates in the amount of $29,000 to Perform the Sewer and Water Rate Study Project (CIP #42236) and Authorize the City Manager to Execute the Same (Mr. Warren)
Resolution No. 9141
________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
The Assistant City Manager/Director of Finance presented the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Neau that the City Council adopt a resolution approving a Professional Services Agreement with Bartle Wells Associates in the amount of $29,000 to perform the Sewer and Water Rate Study Project (CIP #42236) and authorize the City Manager to execute the same. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution:
1. Adopting a Final Initial Study/Mitigated Negative
Declaration Prepared for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) Pursuant to the Provisions of the California Environmental Quality Act (CEQA); and
2. Adopting the Placerville Drive at Hangtown Creek Bridge Replacement Project Mitigation Monitoring and Reporting Program in Accordance with Section 15097 of the State CEQA Guidelines; and
3. Approving the Project and Change of the Project Title for the Placerville Drive Bridge Widening Project (CIP #41410) to the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) (Ms. Neves)
Resolution No. 9142
The City Engineer presented the report and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council adopt resolution for the following actions:
1. Adopting a Final Initial Study/Mitigated Negative Declaration Prepared for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) Pursuant to the Provisions of the California Environmental Quality Act (CEQA); and
2. Adopting the Placerville Drive at Hangtown Creek Bridge Replacement Project Mitigation Monitoring and Reporting Program in Accordance with Section 15097 of the State CEQA Guidelines; and
3. Approving the Project and Change of the Project Title for the ________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
Placerville Drive Bridge Widening Project (CIP #41410) to the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410).
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Adopt a Resolution:
1. Authorizing the Director of Community Services to
Negotiate a Memorandum of Understanding with the Georgetown Divide Recreation District for Youth Basketball League Services; and
2. Approving a Youth Basketball League per Game Fee for Georgetown Divide Recreation District Teams in the Amount of $68.00 Effective January 1, 2023 (Mr. Zeller)
Resolution No. 9143
The Director of Community Services summarized the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Neau and seconded by ViceMayor Saragosa that the City Council adopt a resolution for the following actions:
1. Authorizing the Director of Community Services to Negotiate a Memorandum of Understanding with the Georgetown Divide Recreation District for Youth Basketball League Services; and
2. Approving a Youth Basketball League per Game Fee for Georgetown Divide Recreation District Teams in the Amount of $68.00 Effective January 1, 2023.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Appoint Two Members to the Cannabis Community Benefits Program for the City of Placerville (Mr. Morris)
The City Manager explained the item and responded to Council questions.
Public comment was received from Sue Rodman and Kati Lishman.
Following Council discussion, it was moved by Councilmember Neau and seconded by Councilmember Thomas that the City Council table the item to the second meeting in January, 2023, increase outreach, and begin ________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
advertising an application period for two members of the public to serve on the Cannabis Community Benefits Committee. The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
No meeting.
• Pioneer Community Energy Board of Directors
No meeting.
• Placerville Fire Safe Council
No report.
• City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
No report.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
15. CITY MANAGER AND STAFF REPORTS
15.1 Receive and File October 2022 Police Report - Stats (Chief Wren) ________________________________________________________________________ Minutes of the Special Meeting of the City Council of November 9, 2022 10 Visit us on “The Web” at www.cityofplacerville.org
The report was received and filed.
15.2 Receive and File October Fire Station 25 Run Report (Chief Cordero) The report was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Cottonwood 4&6 Final Map, Cottonwood 4&6 CFD Resolution of Intent, Present Draft ADA Transition Plan and Self Evaluation and update to City’s Grievance Procedures, Clay Street Dewberry Amendment, Secondary Clarifier #1 Contracts, Cottonwood 4&6 CFD Public Hearing, Acknowledge and File the Official Final Election Report of November 8, 2022, Certification of the Canvass of Ballots Resolution, Fire Safe Council Request, A Board Discussion, Fire Code Adoption, PPOA MOU, Master Equipment Lease Agreement Award, and Click2Gov Business License Software Demonstration.
17. ADJOURNMENT @ 9:32 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, December 13, 2022 (the November 22, 2022, meeting has been cancelled), Closed Session: 4:30 P.M., Regular Meeting: 5:00 P.M.
Regina O’Connell, CPMC, City Clerk