________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, DECEMBER 13, 2022
CLOSED SESSION: 4:00 PM
APPRECIATION RECEPTION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC PARTICIPATION INFORMATION
You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called.
Advance Correspondence/Written Comments: You may submit your comments by e-mail to [email protected], or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council.
Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours.
The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website:
www.cityofplacerville.org.
To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress.
Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and you need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or [email protected]. Requests must be made as early as possible and at least two full business days before the start of the meeting. ________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, VICE-MAYOR
PATRICIA BORELLI
JACKIE NEAU
DENNIS THOMAS
M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
Item 2: Conference with Labor Negotiator, Cleve Morris
Government Code §54957.6
Bargaining Units: Local 39, PPOA, Confidential/Supervisory, and Executive Management
Under Negotiation: Salary and benefits
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CEREMONIAL CALL TO ORDER
Pledge of Allegiance to the Flag and State of the City Address by Former Mayor, Kara Taylor
2. ROLL CALL: Borelli, Neau, Saragosa, Thomas
3. CEREMONIAL MATTERS
3.1 Recognition for Outgoing Council Members (Mr. Morris)
3.2 Acknowledge and File the Official Final Election Report of the November 8, 2022 General Election, dated December 1, 2022 (Ms.
O’Connell)
Att. A: Official Final Report of the November 8, 2022 General Election
________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
3.3 Adopt a Resolution Accepting the El Dorado County Registrar of Voters Canvass of Ballots for the November 8, 2022 General Election (Ms. O’Connell)
Att. A: Resolution
3.4 Oath of Allegiance for Public Officers and Employees, as Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title I of the California Government Code (Ms. O’Connell) At this time, the City Council will take a brief recess to allow new Council members to be seated.
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
5. ADOPTION OF AGENDA
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
6.2 Employee Service Recognition (Mr. Morris)
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of November 9, 2022; and
B. Approve the Minutes of the Special City Council Meeting of November 29, 2022 (Ms. O’Connell)
7.2 Approve the Accounts Payable Register (Mr. Warren)
7.3 Approve the Payroll Registers for Pay Periods 9 and 10 (Mr. Warren)
7.4 Receive and File Public Records Requests (Ms. O’Connell)
7.5 Adopt a Resolution:
1. Ratifying a Construction Contract with Doug Veerkamp General Engineering, Inc. in the Total Amount of $170,125.00 for ________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
the US 50 Corridor Action Plan-Trip to Green Pilot Project (CIP #42209); and
2. Ratifying Contract Change Order No. 1 with Doug
Veerkamp General Engineering, Inc. in the Amount of $7,317 for the Said Project; and
3. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Said Project (Ms. Neves)
Att. A: Resolution
7.6 Adopt a Resolution Approving Amendment No. 3 to the Consulting Services Agreement with Dewberry | Drake Haglan for
Environmental Services for the Sewer Line Relocation – Clay Street to Locust Avenue Project (CIP #41202) in an Amount not to Exceed $89,448; and Authorizing the City Manager to Execute the Same (Ms. Neves)
Att. A: Resolution
Att. B: Project Exhibit
7.7 Adopt a Resolution to Ratify Building Code Amendments to the 2022 California Fire Code as Adopted by the El Dorado County Fire Protection District (Mr. Rivas)
Att. 1: Resolution
Att. 2: El Dorado County Fire District Ordinance No. 2022-01 (Exhibit A of Resolution)
Att. 3: El Dorado County Fire District Resolution 2022-08 Att. 4: El Dorado County Fire District Findings of Facts Att. 5: El Dorado County Fire District Letter to City
7.8 Adopt a Resolution:
1. Ratifying the Service Contract with Westech
Engineering, LLC., in the Amount of $107,492.25 for the Replacement of Secondary Clarifier No. 1 Mechanism Replacement (CIP#42108) and Authorizing the City Engineer to Execute the Same; and
2. Approving a $22,493 Budget Appropriation from Measure H Fund Construction Reserve for the Said Project (Ms. Neves) Att. A: Resolution
8. PUBLIC COMMENT – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. ________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances.
The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy.
8.1 Oral Communication
8.2 Written Communication
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Ratifying a Memorandum of Understanding Between the City of Placerville and Housing El Dorado for Use of Scout Hall for a Temporary Inclement Weather Overnight Warming Center (Mr. Morris)
Att. A: Resolution
Att. B: Memorandum of Understanding
Att. C: HED Program Guidelines
12.2 Adopt a Resolution:
1. Adopting the Addendum to the 2013-2021 Housing
Element Negative Declaration, as Revised, for the Amended 2021- 2029 Housing Element (Cycle 6) General Plan Amendment (GPA 20- 01), and
2. Adopting the Amended 2021-2029 Housing Element
(Cycle 6) to the General Plan (GPA 20-01) as Recommended by the Planning Commission; and
3. Directing Staff to Transmit the Adopted Resolution and Amended Housing Element to the California State Department of Housing and Community Development (HCD) for Review and
Certification (Mr. Rivas)
Att. 1: Resolution
Att. 2: Amended Housing Element with Responses to HCD
Att. 3: HCD Comment Letter dated December 1, 2021
Att. 4: HCD Comment Letter dated November 10, 2022
________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
Att. 5: Revised Addendum to 2013-2021 Housing Element Negative Declaration for the Amended 2021-2029 Housing Element
Att. 6: 2013-2021 Housing Element Negative Declaration
Att. 7: Planning Commission November 15, 2022 Staff Report Att. 8: Planning Commission November 15, 2022 Draft Minutes Att. 9: Public Comment-El Dorado County Fair, November 16, 2022
12.3 Adopt a Resolution:
1. Authorizing the City Manager to Negotiate a Five-year Master Equipment Lease Agreement and Other Related Documents with Bank of America, National Association or Designee with a Maximum Principal Amount of $2,000,000; and
2. Authorizing the City Manager to Negotiate an Initial Equipment Lease Draw No. 1 with Bank of America, National Association or Designee with a 10-year Term and an APR of 4.34% for the Purchase of One Vactor Truck and a CAD RIMS Hardware and Software Conversion (CIP #42301) for a Total Estimated Principal Amount of $750,000; and
3. Authoring the City Manager or his Designee to Sign the Said Documents (Mr. Warren)
Att. A: Master Equipment Lease Agreement RFP Results Summary Att. B: Resolution
12.4 Adopt a Resolution Approving a Subdivision Improvement Agreement for Astonia Estates with Astonia Estates, LLC, and Authorizing the City Engineer to Execute the Same (Ms. Neves) Att. A: Resolution
Att. B: Improvement Agreement
Att. C: Project Exhibit
12.5 Adopt a Resolution Approving the Following:
1. Amending the Job Description for the Position of
Building Official; and
2. Adopting the New Salary Schedule for the Building
Official Position; and
3. Approving a $4,174 Budget Appropriation from the
General Fund Unassigned Fund Balance for the Said Salary Increase (Mr. Morris)
Att. A: Resolution
Att. B: Draft Job Description
12.6 Adopt a Resolution:
1. Approving and Affirming a New Salary Schedule Effective December 24, 2022; and
________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
2. Approving a $20,438 Budget Appropriation from the
General Fund Unassigned Fund Balance for the Recreation Programs Affected by the Increase in the Minimum Wage (Mr. Zeller) Att. A: Resolution
Att. B: Current vs. Proposed Part-Time Wage Scale
Att. C: Draft Salary Schedule (“Attachment A”)
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Neau
• El Dorado County Transportation Commission
Councilmember Borelli, Councilmember Thomas
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau
• SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa
• Pioneer Community Energy Board of Directors
Councilmember Thomas
• Placerville Fire Safe Council
Councilmember Borelli
• City/County Two by Two Committee
Vice-Mayor Saragosa
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended June 30, 2022 (Mr. Warren)
Att. A: Sales Tax Reports for the Quarter Ended 06-30-22
15.2 Receive and File November 2022 Police Report - Stats (Chief Wren) ________________________________________________________________________ Regular Meeting of the City Council of December 13, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
Att. A: Stats – November 2022
15.3 Receive and File November Fire Station 25 Run Report (Chief Cordero)
Att. A: November Report
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Appointment of Mayor and Vice Mayor, Cannabis Benefit Committee Council Adhoc Appointment, Placerville Drive Bike and Pedestrian, Placerville Drive Bridge Amendment, Broadway Sidewalks, Astonia Estates Final Map Approval, Cottonwood 4&6 Final Map, Clay Street Dewberry Amendment, and Click2Gov Business License Software Demonstration.
17. ADJOURNMENT
The next regularly scheduled City Council meeting will be held on Tuesday, January 10, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting.
_______________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the December 13, 2022, Regular Meeting of the Placerville City Council was posted and available for review on December 8, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org Attest: ___________________________________
Regina O’Connell, CPMC, City Clerk