________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 1 Visit us on “The Web” at www.cityofplacerville.org
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, DECEMBER 13, 2022
CLOSED SESSION: 4:00 PM
APPRECIATION RECEPTION: 4:30 PM
OPEN SESSION: 5:00 PM
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
4:00 P.M. CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 525 Main Street
Negotiating Parties: Arts & Culture El Dorado and City of Placerville Under Negotiation: Price and terms
Item 2: Conference with Labor Negotiator, Cleve Morris
Government Code §54957.6
Bargaining Units: Local 39, PPOA, Confidential/Supervisory, and Executive Management
Under Negotiation: Salary and benefits
____________________________________________________________________________________ 5:00 P.M. OPEN SESSION
1. CEREMONIAL CALL TO ORDER
Pledge of Allegiance to the Flag and State of the City Address by Former Mayor, Kara Taylor
The meeting was called to order at 5:03 p.m. and The Pledge of Allegiance to the Flag was recited. The former mayor presented the State of the City address.
2. ROLL CALL: Present: Borelli, Neau, Saragosa, Thomas
3. CEREMONIAL MATTERS
3.1 Recognition for Outgoing Council Members (Mr. Morris) The following were presented with a plaque of appreciaton for their dedicated service on the City Council and to the community:
Kara Taylor, four years: 2018-2022
Dennis Thomas, four years: 2018-2022
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 2 Visit us on “The Web” at www.cityofplacerville.org
Patty Borelli, sixteen years: 2006-2010, 2010-2014, 2014-2018, 2018- 2022.
Public comment was received from the Chief of Police; Joe Wren, Ruth Michelson, Peg Vanderkar, District 3 Supervisor; Wendy Thomas, Leo Bennett-Cauchon, John Clerici, Kirk Smith, Sue Rodman, Jennifer Mouzis, Judy Puthuff, Don Vanderkar, Mark Acuna, David Turch, Kathi Lishman, Amy Lepper, and Steve Puthuff.
Wendy Thomas, District 3 Supervisor, presented a proclamation from the El Dorado County Board of Supervisors honoring Ms. Borelli’s long-time service to the community.
3.2 Acknowledge and File the Official Final Election Report of the November 8, 2022 General Election, dated December 1, 2022 (Ms.
O’Connell)
No public comment was received on this item. It was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council acknowledge and file the Official Final Election Report of the November 8, 2022 General Election, dated December 1, 2022.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
3.3 Adopt a Resolution Accepting the El Dorado County Registrar of Voters Canvass of Ballots for the November 8, 2022 General Election (Ms. O’Connell)
Resolution No. 9144
No public comment was received on this item. It was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council adopt a resolution accepting the El Dorado County Registrar of Voters Canvass of Ballots for the November 8, 2022 General Election.
The motion was passed by the following roll-call vote:
AYES: Borelli, Neau, Saragosa, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 3 Visit us on “The Web” at www.cityofplacerville.org
3.4 Oath of Allegiance for Public Officers and Employees, as Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title I of the California Government Code (Ms. O’Connell) The City Clerk administered the Oath of Allegiance to Nicole Gotberg, John Clerici, and David Yarbrough.
Vice-Mayor Saragosa then called for a short recess to allow the new councilmembers to be seated.
The meeting was reconvened and the City Clerk called roll.
Present: Clerici, Gotberg, Neau, Saragosa, Yarbrough
4. CLOSED SESSION REPORT – City Attorney Ebrahimi
The City Attorney reported that the City Council met in Closed Session on two items, real estate negotions and labor negotiations. No public comment was received prior to adjourning to Closed Session. For Item 2 (labor negotiations), the City Council has tentatively agreed to allow the labor groups (identified in Item 2) to use their vacation hours in excess of the 320-hour cap for their IRS 457 deferred compensation catch-up contribution. The item will be brought back in January for formal action.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Councilmember Neau that the City Council adopt the agenda as presented. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
6.1 Brief Comments by the City Council
The City Council made brief comments.
6.2 Employee Service Recognition (Mr. Morris)
The following employees were recognized for their dedicated service to the City of Placerville:
10+ Years of Service: Years of Service: Department:
Shirley Patti 15 Police Dept.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 4 Visit us on “The Web” at www.cityofplacerville.org
Russ Fowler 20 Engineering Dept.
Dave Warren 20 Finance Dept.
Dan Maciel 20 Police Dept.
Public comment was received from Sue Rodman.
7. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise.
7.1 A. Approve the Minutes of the Special City Council Meeting of November 9, 2022; and
B. Approve the Minutes of the Special City Council Meeting of November 29, 2022 (Ms. O’Connell)
Approved the Minutes of the Special City Council Meetings of November 9, 2022, and November 29, 2022.
7.2 Approve the Accounts Payable Register (Mr. Warren)
The Assistant City Manager/Director of Finance noted a typo on Check #90233, stating the $19,552.41 amount is for marketing services, not membership with the EDC Chamber of Commerce. The City Council approved the Accounts Payable Register.
7.3 Approve the Payroll Registers for Pay Periods 9 and 10 (Mr. Warren) Approved the Payroll Registers for Pay Periods 9 and 10.
7.4 Receive and File Public Records Requests (Ms. O’Connell) Received and filed recent Public Records Requests.
7.5 Adopt a Resolution:
1. Ratifying a Construction Contract with Doug Veerkamp General Engineering, Inc. in the Total Amount of $170,125.00 for the US 50 Corridor Action Plan-Trip to Green Pilot Project (CIP #42209); and
2. Ratifying Contract Change Order No. 1 with Doug
Veerkamp General Engineering, Inc. in the Amount of $7,317 for the Said Project; and
3. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 5 Visit us on “The Web” at www.cityofplacerville.org
with the El Dorado County Recorder’s Office for the Said Project (Ms. Neves)
Resolution No. 9145
Adopted a resolution for the following actions:
1. Ratifying a Construction Contract with Doug Veerkamp General Engineering, Inc. in the Total Amount of $170,125.00 for the US 50 Corridor Action Plan-Trip to Green Pilot Project (CIP #42209); and
2. Ratifying Contract Change Order No. 1 with Doug Veerkamp General Engineering, Inc. in the Amount of $7,317 for the Said Project; and
3. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Said Project.
7.6 Adopt a Resolution Approving Amendment No. 3 to the Consulting Services Agreement with Dewberry | Drake Haglan for
Environmental Services for the Sewer Line Relocation – Clay Street to Locust Avenue Project (CIP #41202) in an Amount not to Exceed $89,448; and Authorizing the City Manager to Execute the Same (Ms. Neves)
Resolution No. 9146
Adopted a resolution approving Amendment No. 3 to the Consulting Services Agreement with Dewberry | Drake Haglan for Environmental Services for the Sewer Line Relocation – Clay Street to Locust Avenue Project (CIP #41202) in an amount not to exceed $89,448; and authorizing the City Manager to execute the same.
7.7 Adopt a Resolution to Ratify Building Code Amendments to the 2022 California Fire Code as Adopted by the El Dorado County Fire Protection District (Mr. Rivas)
Resolution No. 9147
Adopted a resolution to ratify building code amendments to the 2022 California Fire Code as adopted by the El Dorado County Fire Protection District.
7.8 Adopt a Resolution:
1. Ratifying the Service Contract with Westech
Engineering, LLC., in the Amount of $107,492.25 for the Replacement of Secondary Clarifier No. 1 Mechanism Replacement ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 6 Visit us on “The Web” at www.cityofplacerville.org
(CIP#42108) and Authorizing the City Engineer to Execute the Same; and
2. Approving a $22,493 Budget Appropriation from Measure H Fund Construction Reserve for the Said Project (Ms. Neves) Resolution No. 9148
Adopted a resolution for the following actions:
1. Ratifying the Service Contract with Westech Engineering, LLC., in the amount of $107,492.25 for the Replacement of Secondary Clarifier No. 1 Mechanism Replacement (CIP#42108) and authorizing the City Engineer to execute the same; and
2. Approving a $22,493 Budget Appropriation from Measure H Fund Construction Reserve for the said project.
Public comment was received from Sue Rodman and Ryan Carter. It was moved by Councilmember Clerici and seconded by Councilmember Neau that the City Council approve the Consent Calendar as presented. The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
8. PUBLIC COMMENT – NON-AGENDA ITEMS
8.1 Oral Communication
Oral communication was received from Leo Bennett-Cauchon, Peg Vanderkar, Kathi Lishman, Sue Rodman, Ruth Michelson, and Kirk Smith.
8.2 Written Communication
No written communication was received.
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 7 Visit us on “The Web” at www.cityofplacerville.org
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Ratifying a Memorandum of Understanding Between the City of Placerville and Housing El Dorado for Use of Scout Hall for a Temporary Inclement Weather Overnight Warming Center (Mr. Morris)
Resolution No. 9149
The City Manager presented the item and responded to Council questions.
Public comment was received from Jennifer Mouzis, Peg Vanderkar, Nicole Payne, Ruth Michelson, Cheryl Trainor, Don Vanderkar, Colleen Ivazes, Sue Rodman, Ryan Carter, and Kirk Smith.
Following Council discussion, it was moved by Councilmember Gotberg and seconded by Councilmember Yarbrough that the City Council adopt a resolution ratifying a Memorandum of Understanding between the City of Placerville and Housing El Dorado for use of Scout Hall as a Temporary Inclement Weather Overnight Warming Center.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution:
1. Adopting the Addendum to the 2013-2021 Housing
Element Negative Declaration, as Revised, for the Amended 2021- 2029 Housing Element (Cycle 6) General Plan Amendment (GPA 20- 01), and
2. Adopting the Amended 2021-2029 Housing Element
(Cycle 6) to the General Plan (GPA 20-01) as Recommended by the Planning Commission; and
3. Directing Staff to Transmit the Adopted Resolution and Amended Housing Element to the California State Department of Housing and Community Development (HCD) for Review and
Certification (Mr. Rivas)
Resolution No. 9150
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 8 Visit us on “The Web” at www.cityofplacerville.org
The Director of Developent Services provided background on the item and responded to Council questions. Public comment was received from Ryan Carter and Kathi Lishman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Neau that the City Council adopt a resolution for the following actions:
1. Adopting the Addendum to the 2013-2021 Housing Element Negative Declaration, as revised, for the Amended 2021-2029 Housing Element (Cycle 6) General Plan Amendment (GPA 20-01), and
2. Adopting the Amended 2021-2029 Housing Element (Cycle 6) to the General Plan (GPA 20-01) as recommended by the Planning Commission; and
3. Directing Staff to transmit the adopted resolution and Amended Housing Element to the California State Department of Housing and Community Development (HCD) for review and certification.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution:
1. Authorizing the City Manager to Negotiate a Five-year Master Equipment Lease Agreement and Other Related Documents with Bank of America, National Association or Designee with a Maximum Principal Amount of $2,000,000; and
2. Authorizing the City Manager to Negotiate an Initial Equipment Lease Draw No. 1 with Bank of America, National Association or Designee with a 10-year Term and an APR of 4.34% for the Purchase of One Vactor Truck and a CAD RIMS Hardware and Software Conversion (CIP #42301) for a Total Estimated Principal Amount of $750,000; and
3. Authorizing the City Manager or his Designee to Sign the Said Documents (Mr. Warren)
Resolution No. 9151
The Assistant City Manager/Director of Finance presented the report and responded to Council questions. No public comments were received. It was then moved by Councilmember Clerici and seconded by Councilmember Neau that the City Council adopt a resolution for the following actions:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 9 Visit us on “The Web” at www.cityofplacerville.org
1. Authorizing the City Manager to negotiate a 5-year Master Equipment Lease Agreement and other related documents with Bank of America, National Association or designee with a maximum principal amount of $2,000,000; and
2. Authorizing the City Manager to negotiate an Initial Equipment Lease Draw No. 1 with Bank of America, National Association or designee with a 10-year term and an APR of 4.34% for the purchase of one Vactor Truck and a CAD RIMS Hardware and Software Conversion (CIP #42301) for a total estimated principal amount of $750,000; and
3. Authorizing the City Manager or his designee to sign the said documents.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Adopt a Resolution Approving a Subdivision Improvement Agreement for Astonia Estates with Astonia Estates, LLC, and Authorizing the City Engineer to Execute the Same (Ms. Neves) Resolution No. 9152
The City Engineer summarized the report. No public comment was received. It was then moved by Councilmember Clerici and seconded by Councilmember Neau that the City Council adopt a resolution approving a Subdivision Improvement Agreement for Astonia Estates with Astonia Estates LLC, and authorizing the City Engineer to execute the same.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Adopt a Resolution:
1. Amending the Job Description for the Position of
Building Official; and
2. Adopting the New Salary Schedule for the Building
Official Position; and
3. Approving a $4,174 Budget Appropriation from the
General Fund Unassigned Fund Balance for the Said Salary Increase ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 10 Visit us on “The Web” at www.cityofplacerville.org
(Mr. Morris)
Resolution No. 9153
The City Manager presented the report. Public comment was received from Sue Rodman. It was then moved by Councilmember Yarbrough and seconded by Councilmember Clerici that the City Council adopt a resolution for the following actions:
1. Amending the job description for the position of Building Official; and
2. Adopting the new salary schedule for the Building Official position; and
3. Approving a $4,174 Budget Appropriation from the General Fund Unassigned Fund Balance for the said salary increase.
The motion was passed by the following roll-call vote:
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
12.6 Adopt a Resolution:
1. Approving and Affirming a New Salary Schedule Effective December 24, 2022; and
2. Approving a $20,438 Budget Appropriation from the
General Fund Unassigned Fund Balance for the Recreation Programs Affected by the Increase in the Minimum Wage (Mr. Zeller) Resolution No. 9154
The Director of Community Services presented the staff report and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Clerici and seconded by Councilmember Gotberg that the City Council adopt a resolution for the following actions:
1. Approving and affirming a new salary schedule effective December 24, 2022; and
2. Approving a $20,438 Budget Appropriation from the General Fund Unassigned Fund Balance for the recreation programs affected by the increase in the minimum wage.
The motion was passed by the following roll-call vote:
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 11 Visit us on “The Web” at www.cityofplacerville.org
AYES: Clerici, Gotberg, Neau, Saragosa, Yarbrough
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Neau reported that the Fiscal Year 2021/22 Administration Operations Report was received and filed.
• El Dorado County Transportation Commission
Councilmember Neau reported that the Commission approved the Fiscal Year 2022/23 Overall Program Amendment #1 and received and filed the 2021/22 Audit Report.
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Neau reported that the 5-year MSR Work Plan was approved. • SACOG (Sacramento Area Council of Governments)
Vice-Mayor Saragosa said there was a reformation of the board and he was honored to be elected to Vice-Chair for 2023.
• Pioneer Community Energy Board of Directors
Public comment was received from former City Council member, Dennis Thomas, who attended the most recent Audit & Finance Committee meeting, and reported that the Committee is recommending to the Board a seventeen percent rate reduction.
• Placerville Fire Safe Council
Councilmember Neau reported that the Council is working on becoming a Firewise Community, which has the potential to lower insurance rates. • City/County Two by Two Committee
No meeting.
• Opportunity Knocks/Continuum of Care
Vice-Mayor Saragosa said a meeting will be held next week where new officers will be elected to the Continuum of Care.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council)
No requests for future agenda items were made.
________________________________________________________________________ Minutes of the Regular Meeting of the City Council of December 13, 2022 12 Visit us on “The Web” at www.cityofplacerville.org
15. CITY MANAGER AND STAFF REPORTS
15.1 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended June 30, 2022 (Mr. Warren)
Public comment was received from Sue Rodman. The item was acknowledged and filed.
15.2 Receive and File November 2022 Police Report - Stats (Chief Wren) Public comment was received from Sue Rodman. The item was received and filed.
15.3 Receive and File November Fire Station 25 Run Report (Chief Cordero)
Pubic comment was received from Sue Rodman. The item was received and filed.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting include:
Appointment of Mayor and Vice Mayor, Cannabis Benefit Committee Council Adhoc Appointment, Placerville Drive Bike and Pedestrian, Placerville Drive Bridge Amendment, Broadway Sidewalks, Astonia Estates Final Map Approval, Cottonwood 4&6 Final Map, Clay Street Dewberry Amendment, and Click2Gov Business License Software Demonstration.
17. ADJOURNMENT @ 9:39 p.m.
The next regularly scheduled City Council meeting will be held on Tuesday, January 10, 2023, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting.
Regina O’Connell, CPMC, City Clerk